Council - Regular Meeting

the special meeting uh to order. Cory, would you call the role? Councelor Woodley here. Stone here. Rhoden here. Boight here. Batty here. Mayor

here. And we have a quorum. Uh let's skip around just a little bit so we have plenty of time to go over the bulk of this. [clears throat] Um let's start with our email retention policies and iPads. Okay. Um the number one thing is we want to make sure that everyone is using your city email instead of personal one. That'll help within the the future for um open records requests. And I think you were talking seven years five. It depends on the the the topic. two for some for

according to our retention policy there's two years unless they are tied to litigation and then they have to be kept until the litigation is finalized and is that was there some conflict with state law on that? No. Okay. It's not a conflict. State law doesn't say how long

it doesn't say. So two years. So say it's your last day in office. you have to keep your emails for two years and any open records request core college and go okay here's the subject matter you got to pull all of your o all these emails for open records request or if they're built in on our email server all that can be done in house and so just kind of helps with transparency makes everything easier and then you don't actually hit accidentally hit delete and then all of a sudden you're in a bind because oh I don't need that email I'm out of office I'm done so want to try to get everybody on the same page there uh and then Um, I wanted to clarify with um iPads because we're talking about trying to go more digital um here. So, I have an iPad, I bring it. One of the things you brought up was, well, it would be um available for search if necessary, but but is there not a difference in that of like I'm sending a city email at home for my laptop? Is that is that not the same thing? So if you conduct where you conduct the public business isn't relevant. You conduct it on a public device, a private device or or carrier pigeon, it doesn't matter. The the information you send to generate is public. If it relates to your public business, it doesn't matter who owns the device. If you can segregate your public duties away from your private life, there is a higher degree of protection against from you ever getting your personal cell phone retrieved or looked at say I need to see what's on there. I don't do public business on my cell phone or on my laptop. There is an expectation of privacy with your stuff. So there is an ability to protect that. But the open open record is clear. It doesn't matter what you conduct it on. You do public business on a device that is searchable. So, keep it on the public device.

I have a question on that. So, I do real estate and there's some legal documents on my phone that are very private. Uh, but I I use my Outlook for my city email on my phone. So, my phone's searchable

as it relates to that public business. Yes. It is not as it relates to your private business because let's say the mayor text his child happy birthday or something. That does has nothing to do with his public business. That's not searchable. The problem is going through what is and isn't by definition forces me to see what is and is not searchable. So you'd be showing it to me and I be segregating or with the court's help, we putting those things aside, but the public would never seek that. So can we require the city to provide us with with some kind of electronic device? Sure. in order for for our private

absolutely if you want to carry two files. Well, I mean you you know in real estate I have a lot of a lot of private documents and I can't have those publicly searched and that would not be searched by the outside world. I would have to look through them and say that's not public. I still don't but I don't need you seeing them. No, you don't. Just take some sol. All right. I don't want to see them either because it's irrelevant to me. [laughter] Okay. That but that's the way you the way to inoculate yourself against that is I don't conduct public business on private material. Okay.

But kind of what I want to clear up is if I wanted to bring my laptop here and have it up and look at the information instead of having a big packet. If I'm emailing off that device at home and I'm bringing it here, that does not make the device public. It makes that email public. That's what I mean. But that if I'm emailing at home off of a laptop, I've I've conducted that public email there, that email can be searched. So it's irrelevant. It [clears throat] it's not the it's not the device, it's it's the account. So if you are if let's say you use your private Outlook or private Hotmail account and send public business on that,

that email is a public record even though it's not mcallister.org or something. If you conduct private business on your private or public business on your private email account, on your private Facebook, that becomes a record that has to be preserved. Full stop. It doesn't matter that the city doesn't own it. The fact that you've conducted it on your private cell phone in of itself does not make your cell phone searchable. But that text message is a record. That email is a record even if it didn't come from an official Mallister owned account.

Well, and that's [clears throat] it may be talking two different things. One thing I'm talking about is we need to be using city email. So like you said, that account is all preserved. Whether you use it off your phone, use it off of the computer, it's all going to the same server server preserved.

Um but more so I'm kind of talking about if if someone is using their laptop to use their city email at home, there's no difference in using that city or your private laptop at home sending a private email than it is pulling it up right here. If you had got on a city uh computer out there in the hallway, a city-owned computer, and sent that email, then sent that same email from your private computer at your house from your city email, it doesn't matter. That does not transition the device to public. But that email is public even if you send it on a private [clears throat] device or if you send it on your Outlook account.

And that's basically I want to clarify that if someone you're like, "Hey, I'm tired of messing with this big paper packet. I just want a PDF. I want to run through it." not to be scared that hey I'm just going to bring my private sure laptop. If you bring your private laptop or your private iPhone or your private iPad or or device that does not make that a public document that does not make it searchable but if you send emails from that account those emails not the device those emails are searchable that would be with your phone also then yeah so yeah as long as you stay with your business or your city account keep I have my outlook uh

yeah so I can kind of work on sane as is if you're you're conducting your business on Gmail and you're conducting your city in Outlook, if he had to search it, he's only going to search Outlook, right? Because that's where you coingle the two by definition. I've got to look through Sure. that account. So, I'm I'm going to see those things at some point just to make sure is this it's returning a hit for some reason. I've got to see it.

So, certainly conduct your emails only through your official Mallister City email account. Do not do it through a private email or the like only through your official Mallister city account because also for your for your benefit of core's benefit we can maintain that Mallister email account indefinitely otherwise in two years we'll be coming after coming after we'll be coming to you all to say I need those records where are they go I don't even have that account anymore that's a problem and then when council from the other side says well we have this email and this email and email and this email you sent and you go, "Sorry, I can't produce those records." Yeah. Then then you start getting notified.

Only do official business on your official Mallister City account. Yeah. Yeah. It will definitely help keep us out of trouble. All right. Any more questions, concerns, anything on that? Uh let's see. Uh let's talk real quick on number three uh about the charter and sales tax elections. Uh we need to get a charter date nailed down on when we could take that to election. Do you have the earliest and latest and and all of those sorts of things? Let me find that. I know we sent out an email about that at some point.

But if we're going to get serious about charter changes, we need to because I think we've got some deadlines coming up. All right. So, it looks like the earliest we could have it is April the 7th. If so, we'd have to have the resolution approved by February the 5th. The next one would be June 16th in which case the deadline is April 1, August 25th, in which case the deadline is June 10th. And then finally, November 3rd, in which case the deadline is August 19th.

Okay. So we have to have our resolution finalized by February 5th. Yes. To meet April 7th. That's when they have to have it. That's when they have to have it. We have to have it approved before then. The core has to get it to election board by that day. about that day there. Will the uh council elections will that be on the same ballot? It can be. It's too late. Well, no, that's February. Today is the deadline. [snorts] Well, Friday is the deadline to turn that in. Yeah. We can't call a special meeting by then. So, it's not possible. Well, you don't have the information you need to put on the ballot,

right? I mean, even if we could call a special meeting, there's not enough time, okay, on that to work through. So, um, any other dates anybody wants to suggest other than April's as soon as June's the next? April April sounds good. Sounds pretty good. That will be the school board election. So, we won't have to pick up the full freight on that. Uh, that'll save us some money. Okay. That'll be pretty good. Uh, you want to add that to the next council agenda and we can get that approved and start making some steps. You've got to have more than just a date. Oh, yeah. We need to know what we're talking about. Certainly.

Well, whatever. We need to approve. Um, well, we now we know we're working backwards. We know our drop dead [snorts] date is let's is April Apologize. It's February the 5th for election on April the 7th. So, let's have an agenda item at our next council meeting to talk about what are we voting on and I can start drafting. It won't take that long to produce, but we now know what our next agenda item will be for the meeting on the 25th. You will not be here. There's a possibility that council Woodley won't be here. Um, first December that we have a full council

that be good. Uh, and the second part of that was sales tax election. Um, I'm personally in favor of of going to the community with a sales tax for infrastructure to improve, you know, because we're trying to do our roads, water line, sewer line, storm water, so we don't build a brand new road, and then two days later, like we've had with some of our patches, we've got a 45 foot geyser, and we have to go back and pull that patch back up. Um, I think to see if the community's on board with that, uh, we probably need to do a town hall and kind of put a proposal out to the community of, hey, this is what we could do. This is how much money it would generate. These are our estimations. Um, if you all are in favor of exploring that, then

is that in conjunction with the storm water fees? Uh, no, that's something separate. Okay. This would be a dedicated infrastructure sales tax on that. But if if you want to keep exploring that, then we can have Ken and them run the numbers and kind of put some proposals together of, hey, if we did a half a penny, this is what it would produce. This is what threequarters of a penny would produce. These are the roads that we would target first and do those sorts of things. What kind of deadlines would those meet for

Same thing. thing. I mean, if we won on on the April 7th election, February 5th, June 16th, April 1. So, basically, we're about 60 days out from whatever the election would be. About six that has to be election about 60 days prior. Okay. Plus or minus. So, we could jump on to the April one. Good. We we have plenty of time if that's what the direction we wanted. Yes. Good. On that. So, if there's no concerns about that, I'll start working with Ken to get some proposals put together. We want to have a discussion about that on December as well or is this December? Do you just want to? Yeah, [snorts] why why not throw go ahead and throw that on December 2. That'll give us about a month to kind of roll through some early examples of what we're looking at some proposals.

Okay. Uh if there anything else on that before I jump back to number one. Making a good time. We're only 13 minutes in. We got Last time we spent 57 minutes on on one [laughter] on one item. All right, jump back to number one on removal of cost for citizens to connect to the city sewer system. So, I was asked by Councilman Road to look into this. Um, I have the numbers that it would cost the city to be able to do that. Um, it's about $5 a foot and that doesn't include labor. Um, there's a $300 residential tap fee that goes along with that.

Is that for all citizens that do that? I just wondered what it cost. If they're within the 300 ft, [clears throat] um, then they pay that cost. Okay. Well, how much would it if we made it fair for everybody, no matter what side of the street? That's what I'm getting at. That it's the same for everybody. If it's $300 for the side that the sewer is, I want it to be this $300 if they're on the other side of the street. $300 is for the is for the meter, the tap

to be able to tap in. It's 300 for residential, 400 for commercial. And then on top of that, depending upon the business, is how far do we actually have to extend the sewer line for them to connect to? So, for example, if we had to go 300 feet for this, we used a building here on Main Street. All right. If it's 300 feet from that sewer line to that business, it would cost the city $1,500 just for materials. There would be a Is there an existing tap there? I don't remember if there is or not. Uh, no.

No. So that would cost the business or the city within $400 for a tap fee. So that's up to $1,900 plus the cost of labor that we would use to pay our employees to do that. I I think that he's basically talking about the street cut

permit. He's not talking about those fees. Everybody was everybody is paying those fees regardless of what side of the street they're on. the additional cost that he's bringing up is how much it's going to cost this guy to cross the street, tie into the sewer line, and the guy on this side just digs out there and ties in and don't have to pay a street cut. So, we're we're trying to cut out the cost of a street cut permit, leave all of those fees as they are.

Okay. But take take the street cut permit or street cut part of it out of the equation. Does this happen very often with not new construction? Do we do we encounter this very often with existing homes, existing issues that were going back? New construction is obviously the biggest [snorts] um expense, I guess, if you will, but there are times when, and Lucky, correct me if I'm wrong, where an existing business will need a new uh sewer, and that would have to be if they're within that 300 ft, then they make the connection. Okay?

So, this could be somebody that's already a resident already using this. This is not new construction, a new build or anything. This is a home that's already in place that somebody's having to go back and do this to the issue on Main Street and is that's a one-off. I mean, they their initial line, as I understand it, was a dead line. And so they were never never on the city sewer. So in order for us to connect them to this closest manhole, it's across the street. Mhm. So that would be if we were charging it would be we would charge about $5 a foot

to get them to that manhole. But if it if it was on the side that on that on the east side of the street if it was inside of that it wouldn't cost that person that much to do. I want it to be fair and then at the at the uh Go ahead. You guys mind if I No, absolutely. Please. I mean, we may have to change the ordinance is what I'm getting at. I want to change the ordinance where it's fair. Well, the situation we've ran into with this business down here, and like he said, that's a one-off deal. Uh they were never connected to the sewer, but we did come up with a solution to this, and we actually discussed that with you on the phone that day of us us incurring the cost of the permitting.

Actually, Jared is drawing that up. We're going to extend that sewer and put a manhole on their side of the road. Mhm. So, we're bringing our sewer to them at our cost. Is that Is that that sewer that's coming in behind jet tire from the No. Okay. No, this is the one the manhole that's in the church parking lot across from the monuments. We're going to extend it out. Put a manhole on their side of the road. That way, cuz there's two businesses over there that'll connect to it. So, they're not going to have to come across that road. They're not going to We're doing away with that street cut for them. This was the solution that we came up with that day when we called you on the phone from from Ken's office

before the last meeting. So, we had already had this plan in place. So, have you got the DEEQ study? We're we're submitting the uh permitting and everything uh through ODOT and the DEEQ stuff. Okay. As we speak, Jared's drawing it all up. So anyway, they're not going to have Mallister Monument Monument Place is not going to have pay any more than anybody else. No. Okay. Well, let's get it on. Yep. But uh I guess the next one come up will be the same thing. We don't have on it.

Somebody that builds across from me because of sir over there on Stonewall. There's a big old lot that will get developed one of these days and they're going to have to come across that street. They won't have to pay that that bill. I'd like to fix that ordinance right now. Is part of the difference on that where Stonewall would be an actual street cut, but Main Street because it's a highway would be a board. Oh, I know. Is that some of the difference in the cost that you're talking about? I don't know if there's a difference in the cost to do a cut versus a B. I mean, there is, but I don't know what that is. What the if there's an official policy from ODOT that says we have to do more.

How are our new subdivisions built up? Is sewer on one side or is it on both sides of the street? Most of them are down the center of the street. Yeah. Fair for everybody. Back right down there on Main Street a little bit right on Stone. Well, say like our new housing additions. We're talking about fighting out these housing additions. Are they putting sewer lines on both sides? That's up to the developer. We bring it to the edge of the developer and the developer then develops the sewer. Normally, normally they go in and bring a line across that street before they ever put the street in. So, they've got they've got lines that they can feed because they know how many houses are going to go. Yeah. It wouldn't be cost effective.

Our position is to bring it to the edge of the property. Yes. and then it's on to the developer. There is a shared cost in there and some of that as well. Yeah. Um but we bring it to the edge of the property and then the actual developer splits it out how he needs to based on his plat. Am I am I right? May

if if I may just a couple of points of clarification. I think uh council roden there's two one is the sewer tap itself the service line that a plumber puts in and then there's the infrastructure part which is the actual the city uh lateral line 8 in pipe. So for a new subdivision they'll put that 8 in line in that feeds everybody and run the taps to every lot that's there. Now there are some instances like the lot that we were just talking about there is no sanitary sewer city lateral to that piece of property. And so just like when a developer has to extend that line to their property, generally that's what happens. Someone's going to develop these property, they bring the infrastructure to their property and then tie to it. So the permit fee is really just for the cost of permit to be allowed to tap in to this the city system. I think the street crossing a lot of times that comes in construction cost. So, if you've got the plumber out there providing that private lateral line, uh, p providing that connection to the lateral line, then they do cut the street and then that the $300 tap fee doesn't apply. It's regardless. It it doesn't incorporate because that the any city cost and that that's just the permit fee because the plumber incurs those construction costs with each individual permit. And so, for a new subdivision, all that stuff's taken care of. some of the older areas in town uh where those it's going to take taking infrastructure to their location and then their plumber tying to it. So I I just want to clarify that a little bit but again as it's been said usually one water one sewer line serving lots on both sides is the most efficient for everybody and it's the best for uh for our maintenance folks too have double the infrastructure to maintain uh creates double the trouble over the long haul. So anyway, I just I wanted to offer that for for what it's worth that it's infrastructure versus plumbing and and I think these taps we're talking about are plumbing as compared to extending city laterals to unserved

properties. Do we anticipate uh the infrastructure portion to have issues in other places? I I would expect there would be lots of places that there are infrastructure issues. Yes, sir. As far as that be more of a development issue, not a homeowner issue.

That's correct. Now we have some business some areas for whatever reason sewer wasn't extended at those lots. So there's going to be a few oneoff like that but by and large for new developments those developers put all that infrastructure in so those new lots can then be connected in. So if for instance the one on North Main, if you bring that manhole across the street and put a new one in, that means those lots going north toward Jet Tire will have access to sewer. They'll have to get to it, but the the sewer manhole will be on the west side of the street. So if they want su, they can get to the sur without cutting the street.

That's correct. It'll be on the west side of the road. Right. There's one other more business there. Yeah, there's a couple of business. And now if it gets too far north, uh that may be on because because now then you're crossing private property to get back to that. But everybody on that west side that fronts that and we did take a look at where we needed to extend that line once we cross the road so that those folks that we're aware of, sometimes you're not aware of it, but if they don't have sewer that they would be able to tie and tap in on their side of the road. Okay. Okay. So, the monument place was going to have sewer pretty soon, right? Okay. Sound like it worked out a solution. We really appreciate you. Thank you. Thank you.

All right. We'll move on to item number four. Discussion on the storm water fees. Your favorite topic at the time. [laughter] Good evening, [clears throat] Mayor. City manager. I had a a presentation. I didn't realize the screen was broken, so I printed it out for you guys. Thank you.

You're welcome.

Thank you.

Are you sure? [laughter] I'm Sophia West. I'm an environmental resource manager. I'm over storm water and storm water and um flood plane administration. So, I know we've talked about the storm water fee, so I have a brief overview of everything for you guys. It may answer some of your questions. We'll take questions afterwards. Um, so just a brief overview of the stormwater ordinance. Then we'll do the fee history and how the fee is calculated and then what the money is used for. In storm water, we have a phase 2 MSS um MS4 permit, which is a municipal um separate storm sewer system permit that we have for the city. It's a five-year permit. Um, this cycle permit started in June of 2021 and it ends June 2020 2026 and that's when we'll get our new permit. In that permit we have six um minimal control measures and with those minimum control measure we have multiple um sorry best management practices that we do in those. So the first minimum control measure that we have is public education and throughout the we have throughout the year that we do four public education events and two public involvements and we usually um partner with um keep Macra beautiful when we do those. Our second one is industrial storm water runoff control. We don't really have to do that one because our population is under 100,000. So we don't have to do that

one. Um the third one is elicit discharge detection and elimination. Um this is when we partner with our um engineering firm and we do the dry outfall inspections and it also covers our fog program and our sewer sanitary overflows that we have. Um, our fourth one is construction site storm water runoff control and we do those inspections quarterly. It's usually when um big company in town comes into town and I just go and make sure all their storm water permit is intact and they're doing all those measurements for that.

Excuse me. Can I ask a question on that? Uh that stuff there, those uh uh barriers, the plastic barriers, does that encompass that right there? Yes. So, uh, little individ individual contractors are building homes. They don't have to put that up anymore. They do not. Um, we had a Thank you. We had a DEQ was, um, just misinformed. They didn't see that in our permit where we didn't require under an anchor. So, they had wrote a letter to the city saying that we had to do that. But back in June, um, I finally got a hold of the coordinator, Mark, and he said we didn't have to follow that anymore. So, I have been not Unless I caught some heat off some contractors on there.

I did too, sir. [laughter] But um we don't have to enforce that unless we have complaints from citizens and it got you know any fencing and then the the wash the wash pit. Yes. The concrete wash out. Most people just haul it back to the plant now though. I didn't know what that was. I used to do that. I just put it out on the ground and built my lawn and stuff in [laughter] you, Jack. fill a hole somewhere. [laughter] You're on the record. [laughter]

Our and then our fifth one is post construction management and and new development redevelopment is stabilizing after the construction is done seating down and cleaning up. And then our sixth one is pollution prevention and good housekeeping. And that's when we do our city inspections for our facilities here in town and all the maintenance that the storm water crews do replacements. Our storm water utility program ordinance is section 106-426 in the ordinance. Um this is where we establish the storm water utility fund and it also defines the ERU which is the equivalent residential unit which we'll talk more about that in just a moment. Um it also reduces flood and storm loss and inconveniences for from uncontrollable storm water runoff in the city and it also ensures unrestricted movement for emergency vehicles during storm water and flooding period. It also gave authorization to collect the the fee and the billing through the utility billing department. And then also that's where we get our revenue to fund all the great storm water programs that we have and projects. So why storm water water fee? Well, it's the funds are used to help us regulate their storm water management require requirements [snorts] through the federal and state. Um the funding also is for maintenance of the storm drains and the canals and using for it for flood control. Also, it's the funding is for water quality protection and I use it for like all the equipment and payment and programs and stuff that we do. And I went ahead and put a snippet of from our permit of why we have to do it, why we have to comply. We'll get a $10,000 fine per day per f violation if we were not doing these measures.

On this part, the fee history and fee calculation, we have our WSB engineering Morgan Loya and Chris Dunin here to explain that part to you guys. Give them all your hard questions, please.

Hello, I'm Morgan. I'm not Chris. So, save your hard questions for Chris sitting right there. [laughter] Okay. So, a brief history of the storm water program. um the MS4 program that Sophia mentioned, Mallister was brought into that back in 2005. In 2006, WSB and Mishek and Associates at the time came in to start helping with that program. Um and then in 2007, WSB and the city looked at potentially doing a storm water utility fee. Um then that was revisited about five years later. um in 2012 when a master drainage plan of tributary C of Sandy Creek was done and showed five problem areas and those problem areas had about $3 million of recommendations to improve flooding through the area. Um so that highlighted the need for additional funding to get those projects done because that was just one portion of the city. So that wasn't a master drainage plan for the entire city. Um, so then in 2015, WSB or MHEAK at the time developed and assisted with the implementation of a stormwater utility fee.

Um, can I ask another question? Can the storm water fee be used for anything else for storm water? Can be used for anything storm water related but outside. It can't go into another account up here. No. The reason I asked that, I had a disgruntled employee here that was kind of over that about a year ago and when the prison finally paid their storm water fee and I think that was like $175,000 who said it didn't go into the storm water fee. I've asked a couple of citizens that is on the auditing committee to look into it and I never heard anything back from it.

Okay. that I'm not sure about, but um it should go into a storm water fund and shouldn't be used for other things. Um that's based on the ordinance. He said it was I don't know [snorts] what I can answer that. Okay. So when we charge for storm water, it goes into storm water revenue at that time and it goes into a receivables. So when they finally pay that past due amount that offsets the receivables that is a liability or a a it's an asset to us that we should be expecting that. So the way our accounting system works, as soon as we bill that, it hits revenue. Okay? If we don't pay, if they don't pay, it sits in a receivables account

and that we we run an aging report that our audit and finance committee sees. Um, but it hits revenue. So when they go in and pay, it's you're not going to see that additional 175,000 in revenue because every month that we've been charging them, it's been posting to revenue. It's gonna offset our receivables account which is all in the in the behind the scenes accounting. But are you aware when that happened and stuff? The prison had Oh yeah. Oh yeah. The prison had never paid that. Yeah. I'm part of the reason they did. Okay. Um but yeah when when that we run aging reports and it and it will show what portions not being paid. What

um so we keep we try to stay on top of that. can't always but yeah, we sent them messages that that needed to get paid and well I had a little something to do with that when they when I become councilman went out there and met with Jim Ferris the warden out there and got a relationship back with the city and the prison out there. We used to not have a relationship and stuff. So that kind of explains about that. Yeah. [snorts] in my confusing this this employee didn't confused about what that storm water fee that big amount that come in John did you have something let me make sure I put a fine point on this regardless of what we do in the accounting background storm water fees get put in the storm water fund

yes cannot be cannot go anywhere else and she's going to get to that a little bit because um fund 46 is storm water and as soon as we charge that storm water on their bill it hits fund 46 there's no transfers. There's no nothing. Fund 46 has their own revenue account and their own expense accounts, which is where she um if there's any payroll through there, any equipment she needs, that's all in fund 46 can't be transferred to anywhere else. Thank you. Yes, I'm sorry. No, you're good. You are perfectly fine. I was going to say not not to rush anywhere, but we've got about 20 minutes.

Okay. Yeah, we're not expecting [snorts] to get through this whole entire thing. So, some of it will be for you guys to read later. Um, so one thing I want to point out, so Sophia mentioned ERU, equivalent residential unit. We use ESU as well, equivalent um service unit.

Service unit. Yes. Um, so you'll see ESU instead of ERU through this portion, but they're the same thing. Um, so an ESU is an amount of imperous area in a location. So a residential house, a residential lot, we consider to have 2,650 ft of imperous area. That's just based on an average. Um, you'll see here in a minute that that's what most cities use. Some cities that um have larger plots might have a higher um square footage. And then for a commercial property, their total impervious area gets divided by that 2,650 to figure out how many equivalent service units they are. Um in Mallister, each ESU is a $5 storm water utility fee. So, every residential um house location will have a flat $5 fee. They're considered one ESU. Commercial is where you start to have to look at how much it actually is and then divide that by the 2650. Um so, impervious area can be your building, your pavement, compacted gravel, things like that where the water is not going to infiltrate. Um so,

and these are monthly fees, right? These are monthly fees. Yeah. Um, so a commercial building is going to have a pretty big parking lot. They're going to have a lot of square footage. Um, so going to the next slide, there are some examples. Can I Before you go any further, the residential homes, every one of them, if it is just a private residence, it's $5. Yes. Okay. Yeah. Why would Muscogeis be cheaper than ours? You know anything about that, John? I I was the mayor who signed that ordinance into law back in the day. So uh the reason was more more accounts let you could divide the same need over more accounts or Bruce a smaller individual contribution.

Well how I found that out I was up in Muscogee with my wife with a with a doctor's appointment. I'm in the I'm in the waiting room and I always talk to people and stuff and I said hey there's a lady sitting there. I said do y'all pay storm water fees? She said yeah. Said how much do you pay in Muscogee? She had her water bill. It's like $2.56. I think it's or something like that. It's That's about It's under $3. Okay. Thank you.

Okay. Um so we will get into that also here in a couple of slides. Um and how that's calculated. Um but moving to the next slide. Um slide 11, it shows you how we've calculated res calculated the non-residential fees for a few businesses here in town. Um, so you can see on the left we have our residential unit, 2,600 square feet, $5 fee. Next there's an Amazon um I think the distributor. Um that's more like $200,000 square ft which equates to a $300 monthly fee, $380 monthly fee. Um and then you have all the way over to Lowe's that has a $400,000 400,000 square foot lot. Um so they have a $755 fee. And on this slide, you can also see those equations where we have the square feet of impervious surface area for that lot for that commercial um location divided by that 2650 to get our number of ESUs. Then we multiply that by five and divide that by the number of accounts on the property to get the monthly fee. So that that all make sense? Okay. Um, so moving on to GIS analysis and mapping. This is going back a little bit to 2015 when we initially put these fees together. I just wanted to give you a brief overview of how they were done. Um, so Mishek um used GIS to calculate the impervious area of every commercial lot in the city. Um, we didn't do it with residential because we assumed they were the 2650. Um, but they went using Google imagery and whatever else they had um to calculate that square footage and get the fee. So that's just a brief overview on that and how that was done back in 2015. Um,

so moving on to the funding needs. This is where that $5 actually came from. So, we identified at the time $15.9 million needed to complete master drainage planning for the entire city. I mentioned earlier we had $3 million that was used to do a master drainage plan for one portion. So, we just extrapolated that out to the rest of the city to get that $15 million. Um, and then we divided that over, I believe, a 30-year timeline to get about 530,000 a year needed just for that um master drainage planning. and looking at areas that we do need to improve. Um, next is annual maintenance to the drainage system. And these are all 2015 costs, so keep that in mind. Um, we estimated at the time $350,000 a year for canal maintenance and repair, 13,000 for storm water repairs performed by city staff and 45,000 for repairs performed by outside contractors. Um then the storm water quality program, that MS4 program that Sophia mentioned, we estimated at about $50,000 a year. Um that varies yeartoear. Um and then drainage related equipment was estimated at $50,000 a year. Um but again, that's going to vary. So the next slide are some example communities and these are 2025 rates. So you can kind of see where Mallister falls. Ultimate House down at the bottom, so you might have to bend your page a little bit. Um, so here it's a $5 fee and that's kind of in the middle of all of these. You have Broken Arrow with a $10.72 fee and that's $10.72 for residential unit and $10.72 per ESU for commercial or non-residential locations. Um, and you'll see that's how most of these are broken out is residential is one set price, commercial is per ESU.

Um, and then moving on to how how we got to that $5. Sorry, got these slides flipped. Um, so all of those funding needs that I've mentioned previously added up to about 1.5 million a year needed um to do all of your master drainage planning, your um canal repairs, buying your equipment, things like that. So that got divided by the total number of ESUs at the time um which was 22,19 back in 2015. and that gave a $5.7676 um fee per ESU. Um so it started at a I believe $2 fee in 2015 and [cough] then [clears throat] raised every year until 2020 when it hit the $5 mark and it's been a $5 since I believe. Um, so adjusting that $1.5 million into 2025 gets you 2.1 million. So you can see these increased and that also does not include any of the projects that were identified in that master drainage plan that was conducted um a few years ago. So that master drainage plan identified about $35 million in project needs. Um, can I ask you a quick question?

Yeah. On eid back there, is that 3% increase something they do every year? Just an automatic. Yeah, just puts automatic. Well, that that was going to be my next question is why is this not on CPI? Why is it not on CPI? Council chose not to. Do it wasn't in the ordinance. They're the only city that does that on this list. Yeah. Out of this list, that's the only one that I saw um that had an automatic increase. Um, most of them do increase, but it's not necessarily at a set 3% every year. Um,

I think it's something we need to take a look at. Um, we keep giving ourselves and buying like the landfill when we charge $5 for 30 years or however long it was, then all of a sudden it's like, "Oh, wait. We don't have any money." And then, or you have to turn around and go, "Sorry, residents. We got ourselves in a bind. We weren't charging enough. uh we're going to have to have a $15 storm water fee now, you know, or something like that and get you in a better position doing that with CPI and adding that little bit every year. Just out of curiosity, why did we come in so late into this? Like all these other dates started so like in 1987 and stuff population size.

So we didn't hit that till [clears throat] just the need. started out at $2 when we first started the fee, I think back in 2015, and then it increased 75 cents every year until 2021 when we started, we kept it at $5. Okay. Until we reviewed it again and met the need. Some of these cities have been doing this for a long, long time. Yeah, it sounds like it was an ease on the on the community is trying not to hit them at once. But the bad part is is by by not adding CPI on the end of that, we're going to have to hit them hard again at some point. Yeah. So, we will add that for discussion at some point. I have a note. Appreciate it. Yeah.

December meeting is getting longer and longer [laughter] and we've got about 10 minutes.

Okay. We are I'm almost through with my part and then I'll give it back to Sophia. Um, okay. I lost my place here. [clears throat] Okay. So, right. So, projected to 2025 with inflation, that gets us to about 2.1 million needed a year. Um, and like I said, that doesn't include those $35 million in projects that have been identified. So, if we add that on top of it, you're looking at a double doubling your fee basically to be able to do all those projects over the next 30 years. Um and then the next slide shows the impacts of adding a fee cap to those non-residential um sites. So currently there is no cap on the fee. So the non-residential locations bring in about $877,000 a year. Um that's about 67% of the total revenue for the storm water utility fee. Um, and then you can see as you add a cap, um, you're just losing up to 139,000 a year with a $500 cap. Um, and the number of accounts impacted. And then one other thing to highlight here is the pie charts on the bottom. So, right now, like I said, non-residential is paying 67% of the total fee. If you do add a cap, they're only paying 63%. So, you're kind of shifting that on to the residents rather than the commercial entities. Um, and then our last slide here, just those NDP projects that I mentioned, um, that are the $35 million, give or take. And you probably don't know this off the top of your head, but is there is there kind of like a magic area where, okay, our our three top are paying 1,200 a month and then and then the next top is like 200 a month.

You know what I mean? Is there is there a gap there where it's like we've got two or three that are just paying some just crazy high price versus um I would say there's five that are paying the most. Um you have five that would be impacted with a $1,000 cap. I don't remember which ones they are. I know the person was one. Um you have five pay, right? Um [snorts] so so this one is number number of impacted accounts. So that's yeah so that's how many accounts would commercial would go up right so that's showing that there are five that 28 of them would be impacted

right and I don't have it in here but I think the average commercial fee was around $86 a month um just with all commercial um areas included and with that I will go back to Sophia the rest of the packet you asking just let me know if you have any questions. We're low on time. Yeah. Yeah. I was going to say we um Mr. Emmans came to had some information. We we've got about five minutes left is hate for you to come all this way and not get us all.

You know me, I'm not going to talk very long.

The the main thing I'm all for storm water fees. We have to we have to have the money for infrastructure. I mean, we got lots of lots of needs. I did I did a little bit of research and uh I came up with the fee the fees for Stillwater and they cap theirs at 100 erus which theirs is their cap is at $135 and that's you know we probably couldn't achieve that but I I feel like nobody should probably pay a four figure storm water fee every month because we're what we're talking about is the people that create our sales tax revenue for us and create our jobs for us, the ones with the big rooftops and the big parking lots. So, we got to keep that in mind that we don't just throw it out there and say, "Well, you know, there's no cap on this. We just th just put whatever we want to on here." So, I just want you to keep that in mind. And I made enough copies for everybody to have one if you want to look at that. That's just one one city. But but I I realize we need we need the storm water fee for for our projects. We we have more needs than we have money for. But you got to remember u the people that are providing our income for us. And we've had some a little bit of turmoil over the past few years related to the storm water fee. all the all the hoo-ha out at the expo uh could have probably been avoided if we hadn't hadn't had a huge storm water fee that was put on them. And I know of another pretty large business that was located here in in town that moved right

to the edge of town and he logically we would annex him and continue the sales tax revenue. Well, he doesn't want to because he's got a big parking lot, big roof, doesn't uh doesn't want to be out over $1,000 a month for storing water. and I don't blame them. So, we need to keep that in mind. That's all I had. Thank you. Appreciate it. Does this come up when we do economic development? Is this a question that that gets brought up to us and industry is going to locate here or I have never had that question asked. It's standard across the state. So, they reckless.

It's going to be something cost of doing business and the county doesn't add any on assuming, right? So only if you're inside the city do you get it? I think locally it's probably more of our small businesses and then our nonprofits who you know they're scraping by to raise funds. But at the same time we also have a large storm water load that has to be handled. So it's a tough it's a tough one.

Could we get some information on what city's cap for new industry or new things that are coming in? And I assume legally we can't have brackets of retail versus industrial versus nonprofit. We can we can break things down that way also. Oh, that's interesting. John, can I ask you a question? Sure. So, when you were mayor of Msogi, it shows a 337 cap for the first year. Was that for economic development? That was tried to try to attract business to your community or what was the reason for that? You're making me stretch back 20 years in my mind and I just I don't recall now.

Okay. There may be some different ways that minimums and maximums and sectors and things that we could be looked at could look at approaching it. I mean, but if Ken's never got that question as kind of a viewpoint and then this chart, most businesses look at it as a cost of business. Look at this big fix being these are the matrices in the state. they all have the services with them.

I like to answer that actually. Um, usually they ask if there's an impact fee. Most, you know, they're used to paying an upfront impact fee and usually that's when we disclose, no, we just have a storm water fee that's ongoing that you pay on your utility bill. So, they kind of see it as a similar thing. It's just an ongoing fee. Interesting. So, there has been that question, but some don't. I mean, they're not they're used to paying some kind of fee for that. I was going to say, but when you get that question and you go, know there's a storm water fee. They don't you don't you don't get a visceral reaction. No. Is the impact a onetime fee? What is an impact? Impact usually an upfront development cost. You know the impact it's going to have in the surrounding area is usually large. I mean

is it? Yeah. But I also I mean our fee is based on the on Mallister. You know we have a lot of canals, a lot of streams, a lot of basins. We kind of worked backwards. I guess we saw what our budget was and we divided up what it took to get there. Yeah, I just wanted to answer that. Excellent. Any final thoughts? Just I'd like to look further into this loss in revenue to see if that loss in revenue might be offset by what sales tax or whatever would bring in. I don't know how we would do that like an estimate. We might lose this in storm water, but we might gain this, but we can't use that for storm water.

We'll definitely keep this on the the workshop discussion. This was a really good good learning but a broader topic that we can get to. So with that it is 5:55 and we will adjourn the special meeting. Uh you got five minutes before the regular meeting starts. Good luck.

All right, it's 601. We'll call the regular meeting to order. Co, would you call the role? Councelor Woodley here. Stone here. Rhoden here. Boight here. [clears throat] Batty here. Mayor

here. And we have a tour. And we have Dr. Hail here to do our pledge of invitation. [cough] Would you [clears throat] pray with me? Most gracious God, we are thankful to you for the opportunities to serve you by serving this community. I pray God for the spirits and the lives the families of each one of these council people and for each one of our citizens who are present to do business tonight. We pray that you will lead and guide and in all ways and at all times we will know the spirit of care, love and joy. Lord God be with us now in Christ's holy name. Amen.

Amen. Amen. Would you join me in the pledge? I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Thank you. And now have our land acknowledgement. The Chakaw Nation reservations located within the original homelands of the Kado and Witchah peoples. The Pony and Aracotta had ancestrial ties here. The Shauni and Qua established settlements in this region during the 1700s and early 1800s. While the Oage and Kaiwa visited the area, the Qua tribe seated this land by treaty to the United States before it was later seated to the Chakaw nation. Shortly after being the first to endure the Trail of Tears and Death, the Chakaw people arrived here, followed by the Chickasaws who lived among them before moving further west. Through this acknowledgement, we remember those who came before us, honor the sovereignty and traditions of the native peoples who remain connected to this land, and commit ourselves to respect and partnership with the indigenous communities, past, present, and future. All right. Recognitions and awards. Did you have a little brief about work?

Um, yeah. Well, yeah, I can. Um, we had a a longtime employee who worked at the airport who passed away last night. Uh, JW, you Adrian, have you pushed out his Okay, so his uh our comments about his passing are out in the public. Um, he'd been sick for a few weeks. Um, and uh, the Air Force suffered a loss. So, we want to kind of keep JW's family in our prayers, thoughts. Yeah. really appreciate all the hard work that he put in for us and and really worked till the end. He did

on that. Um, also recently, um, [clears throat] one of our frequent council attendee, Steve Belchure, um, we lost him here recently, too. So, uh, he's retired. Oh, he's retired firefighter also. Yeah. [clears throat] Yeah. Too. here at uh here at our department and um I hope soon we can quit making these announcements. Seems like we've had way too many in the in the recent months. [cough] [clears throat]

Our thoughts go out to the families and just really really appreciate everything that they did to contribute to our community. All right, we'll now move on to citizens comments on non-aggenda items. Residents may address the council regarding an item that is not listed on the agenda. Residents must provide that their name, address, and war. The council request comments be limited to five minutes. I have a couple signed up. Uh Mr. Woods.

Yes. Uh Curtis Woods, 328 East Carl Albert Parkway, Mallister, Oklahoma. Yeah. I just wanted to bring some good news. a lot of youth seen. We've actually began the construction process. We've broke ground on the Academy Sports out there on uh uh Peaceful Road on George Nye and um so yeah, I know you know a lot of thanks to this council and it's nice to see John Brown, the former mayor here. He was very instrumental in that. So yeah, some good news finally. And um you know, obviously we think that's just the beginning. And um we would like to try to arrange an official groundbreaking. I just wanted to have stuff happening for a few days before we actually did that. So maybe this Friday if we can arrange that to do an official groundbreaking. I'm hitting all of you cold with that. Yeah. So, yeah, it's uh very exciting and thank you all, you know, to the council and a lot of people. Took a lot of us to put this together. So, it's good news.

Good [snorts] news. Thank you. Thank you. All right, Mr. Capers.

Good evening. My name is Ben Capers, 811 East Synica here in Mallister. Uh, so I'm here to talk about a couple things quickly for you guys. Uh, first, on behalf of the MRHC Foundation, I want to invite you all to our health fair. It's tomorrow night. Uh, it's finally here, November 13th from 4:00 to 7:00 p.m. It's out at the expo. It's our 11th annual uh, community health fair. If you're not familiar with it, we offer free health screenings to the public. It's 100% free. We don't ask for money, no insurance cards. Our whole goal is to increase access to health care to the members of our community. And um that's that's what we're going to be doing. Uh we're also going to have some amazing prizes uh cuz that helps get the people out there. Uh we're going to do $5,000 uh to a lucky winner. Uh some thunder tickets, concert tickets, some local businesses, gift cards, and things like that. So, but our whole goal is to have some fun and get some health screenings in for folks that might not otherwise come out to see a doctor. Um get them out to that event. Um so, all of you are invited and the public as well. Um secondly, I want to talk about uh I want to share an important update about the health care uh about the cancer care here in Mallister. We're excited to announce that on December 15th, U Health Stevenson Cancer Center will begin seeing patients at 901 Northstrong Boulevard. The location has been remodeled and upgraded and it is going to be here for years to serve our community. Um really I want to talk about the significance of this this expansion of care for our community. Stevenson Cancer Center doesn't just bring with them the U Health logo. Stevenson is the only National Cancer Institute designated cancer center in Oklahoma which means patients in Mallister in the surrounding region will now have access to advanced care and treatments clinical trial drugs uh that they didn't have before. Uh when a patient faces a diagnosis that doesn't

respond to standard treatments, they no longer have to travel to Oklahoma City, to Houston, or beyond. Uh they can now stay close to home and receive world-class care right here. Um while not every new treatment and clinical trial will be available immediately when they start in December, U Health will expand those offerings as time uh goes and as their as their program grows. On top of the trial drugs and new treatments, the new cancer centers received an upgrade to its linear accelerator. And this is a machine that's used in radiation therapy. So, without getting too technical, uh this new equipment is going to help uh with faster uh radiation, more precise therapy uh for our cancer patients. All of this means better outcomes for the citizens of our community. Uh with OU's extensive statewide network, their arrival also brings extended access to resources that weren't previously available to our citizens. Among those resources are extended financial assistance programs that will help make advanced care more affordable and accessible for those who might otherwise struggle to pay. So in short, this is a huge win for our community. That's why I want to share it with you. Um, a quick [clears throat] note, the MRHC Oncology and Hematology Clinic, which has been in service during this transition, will cease its operations on Wednesday, December 10th, allowing for the staff to transition over to the new center and prepare for their grand opening on the 15th on that following Monday. Um, prior to that, we another invitation for for everyone in the community. On December 3rd, U Health is going to be holding an open house for the new cancer center [laughter] uh to the public. So, the entire public's invited to join uh join us for the open house. They can take tours of the facility, enjoy some live music, food trucks, have some fun, but really just celebrating this huge milestone for our community and the

advancement in cancer care uh for Mallister and beyond. So, quick recap. Health fair tomorrow uh from 4:00 to 7:00 p.m. at the expo and then December 3rd uh is a Wednesday evening from 4 to 6 the uh open house for cancer center. Thank you. Thank you.

Is there anybody that wasn't signed up? Uh if not, we'll move on to the consent agenda. All matters listed on the consent agenda are considered to be routine by the city council and will be enacted by one motion. There will not be separate discussion on these items. If discussion is desired, that item will be removed from the consent agenda and will be considered separately. Would you like anything moved or remove? I'll take a motion to approve. Motion councelor Boat. Second, councelor Stone forward. Councelor Boight. Yes. Stone. Yes. Woodley. Yes. Rhden. Yes. Datty, yes. Mayor, [clears throat]

yes. And motion carries. Now on to a public hearing. All persons listed on the schedule business shall have an opportunity to be heard in ordinance of article 2 section 212B of the city charter. Uh tonight we have one public hearing and this one is on our emergencies and the powers of the mayor during an emergency. So I'll take a motion to enter a public hearing. Motion councelor Batty second. Councelor Boight. Vice Mayor Batty. Yes. Counselor Boight. Yes. Woodley. Yes. Stone. Yes. Rhoden. Yes. Mayor. Yes. The motion carries. [clears throat] Now the public hearing. Do we have anybody like to speak on this?

Seeing no one. I'll take a motion to close the public hearing. Motion. Councelor Bo right. Second. Councelor Batty for call. Councelor Boight. Yes. Batty. Yes. Stone. Yes. Rhoden. Yes. Woodley. Yes. Mayor yes. The motion carries. Now move on to scheduled business. Item number one, discussion of possible action to approve an ordinance on city of Mallister, Oklahoma. Amending Mallister City Code, chapter 38, emergency management and services by amending section 3857, mayor's powers during emergency to include both natural and man-made emergencies by amending section 3880, several emergencies by provided uh by provide the mayor may

Okay, I was like that was I was on a roll. I was doing pretty good. Uh, mayor may provide a civil emergency pro provided for complication or feelership or ability in declaring an emergency.

Honorable mayor, members of the council, this ordinance is an outgo discussion council had last week regarding the present uh an ongoing federal government shutdown. Uh, we had initial conversations with the mayor that he wished to declare the federal shutdown and emergency such as to wave some fees and the like for those utility customers who may be struggling during these times. I've reviewed the city code. The code provided the mayor or may only declare a natural disaster emergency. So tornadoes and the like and whatever we may think of Congress, I don't think it's natural. It's certainly man-made. So the code is presently deficient. So by allowing the mayor declare it natural or a man-made emergency fills in that gap in those powers. Happy to answer any questions.

Well, I've I've asked this question before. What do I tell citizens? Where do I go to in a tornado? Uh that's a little different topic. Uh this is more of us declaring an emergency instead of emergency response. Okay. Any other questions? Discussion. Take a motion to approve. Motion. Councelor Woodley. Second. Councelor Batty. Co. Councelor Woodley. Yes. Batty. Yes. Rhoden. Yes. Vote right. Yes. Stone. Yes. Mayor.

Yes. The motion carries. This has an emergency. Make a motion to approve the emergency. Motion. Councelor Woodley. Second. Councelor vote right. Cage. Coral. Councelor Woodley. Yes. Vote right. Yes. Batty. Yes. Stone. Yes. Roden. Yes. Mayor. Yes. The motion carries. I take this sign that real quick and I didn't sign it included.

Item number two, discussion of possible action to approve a resolution city of Mallister Oklahoma designating Mallister Association for Global Interconnection Magic as the organization responsible for admin administering the city sister cities international program. Mr. O'H.

Hello council. Um, I'm actually here as a citizen this time, 218 East Madison Avenue. Um, this effort started with a simple conversation with some combination of myself, the mayor, former mayor, and Billy Sumar. We kept asking each other, wouldn't it be cool if we had a sister city? Um, a lot of bigger cities have a partner like several partnerships like that. Tulsa, Oklahoma City, Stillwater. So, we thought, why not look into it? And as a resident, I was like, that'd be cool. [laughter]

I really want to make that happen. So, naturally, in our neck of the woods and with little Italy next door, that was where we started. We talked about Italy and uh Billy Sumar actually brought up about almost a decade ago, the city did try partnering with somebody in Italy and that never really came to fruition. So, moving forward, we were like, what are some of the resources, connections, uh stuff like that that are already here in our community? Who do we know? where are where do our roots roots reach? What makes Mallister unique? And so from there, discussion naturally turned toward Ireland. Um we recognize the deep historical cultural connection between the Chalkaw Nation and Irish people and we saw an opportunity to build on that shared story of generosity and resilience. I put together a packet. We have actually made contact with a community over in Ireland. Um, and before bringing this to council, we wanted to make sure there was genuine community uh momentum and interest. Was it going to work? Did people want to do this? Uh, because if you don't have that grassroots buyin, you're not going to have long-term success. And now we believe that we we have that. We've gained guidance and support from Sister Cities International. We received letters of support from multiple community partners including our friends at Mallister Public Library, Pittsburgh U County Commissioners, um, Mallister Public Schools, Eastern Oklahoma State College, um, and Chakaw Nation Chief Gary Batten, all saying they support this effort. um that led us to believe, hey, we probably need to talk to council. [laughter] It all just started coming together uh even quicker than we realized it would. So,

um then we started talking with people. Uh we have a bunch of committee members. We have a board member here, Adeline Wooden Hunt. Several more committee members in the room tonight. Um and we started talking to our people. Hey, what do you think about this? And we received a lot of positive feedback. So, we kept moving forward. Um the committee is excited about this and what the initiative can become. We've heard a bunch of positive feedback um from a lot of people that view this as a chance to share Mallister's story on a global stage. So our group the Mallister Association for Global Interconnections or MAGIC was formed to take this effort from vision to reality. Um a lot of us citizens looked at this as a positive thing for our community. a lot of, you know, if you read a lot of stuff on Facebook, there's there's there's not a lot positive out there. But we disagree with that. We looked at at this as an opportunity to really reflect the positive things going on in our community. Uh, Magic brings together educators, business leaders, and community members to coordinate exchanges, cultural events, and partnerships. We envision a community-led, cityup supported model that's been successful in other communities across the country. So in short, everything we need is already in place. Uh community support, Chakon Nation partnership, international engagement, um because we did make contact with our Irish contingent and they've already taken the first step. Uh they passed it at their local level. They have a few more steps than we have here locally, a little less red tape, which is nice. Um but they're excited. Uh talked to some council members uh virtually. We actually had a board member visit with them in person in Ireland and shared a cup of tea I believe.

Yeah. And [laughter] uh went over well lots of excitement overseas as well. So [clears throat] uh the next step is for the council to approve this resolution saying to continue what we're doing. I think one thing to add to that too uh uh what we're looking at is Middleton the community is Middleton Ireland and and that is where the statue is

that's where Kindred Spirits the statue representing that partnership between Chuck Nation and Ireland back during the great famine. So, if you're not as familiar uh with that story, uh during the uh potato famine, uh the Choco Nation, even after coming over on the Trail of Tears and and trying to build up their community, uh heard about what was happening in Ireland and gathered funds and shipped that to Ireland to help feed people. And so, as uh they built the statue in honor to reciprocate and say thank you with that. in the Choco Nation, I think in Tuscola. Yes.

Has built another statue on their side to honor that. And is there a smaller version of that in Durant on the highway or is that something? There's a separate statue that they found. That's something different there. a lot of a lot of history and uh really the stars just seem to align all the different things that pieces kept coming together and so we thought we'd bring a resolution to the council and that way we can take the next step in forming a nonprofit. [clears throat]

And what's so interesting is you know you you [snorts] think you have a great idea and you get really excited about it and you go I don't know they may think this is stupid and and they may be more excited about it than we are. I mean it was amazing just I mean they just kind of jumped on it like absolutely I'm going to share this and and went murals.

Yeah. No, it's it's really amazing the success we've had. And the other take that I' I'd kind of like to say on that we've had some discussions about is um we like to approach almost a regional effort, you know. So if we invited a group from Ireland, it's not necessarily just come to Mallister and see what we have to offer. Come over to Robert's Cave and check out Wilbertton. Come over and check out the Russian Orthodox Church at Hartzorn. public to our local area as regional partners and and not just a a single off by ourself.

And we didn't want the name or any of the branding that's still in progress to hone in on Ireland because we want to keep this open to more partnerships down the road. This being nonprofit, it it wouldn't be uh city funding. It would be it would be separate. um kind similar to the relationship with Keith Mallister Beautiful. Um so and they're so excited over there. They've already gone to the Irish Independent and there's been a story in that uh national newspaper as well. Yeah. I mean, yeah, we've already made international news. Yeah. Cool. [clears throat] It's magic. [laughter] Let's make magic.

Do you all have any questions or comments? [clears throat] All right. If uh no more discussion, I'll take a motion to approve the resolution. Motion. Motion. Councelor Rod. Second. Councelor vot. [clears throat] Councelor Rhoden. Yes. Boight. Yes. Batty. [snorts] Yes. Woodley. Yes. Stone. Yes. Mayor, [clears throat] yes. The motion carries. Thank you. Appreciate it. All right. All right. Item number three, discussion of possible action authorizing the mayor to sign the contract between City Mallister and Southeast Trail Club. That's me.

That's you. But basically what this is is an agreement between uh the city and the Southeast Oklahoma Bike Trail Club to lease to them um unused property previously platted roadways that are not developed for them to build uh a bike trail through for their off-road trail program. Um it's it's a rolling lease every year uh with 90 days notification by either side [clears throat] we terminate it should the city decide to uh develop a roadway through that particular piece of property they understand that we take that back with notification. I think it's a good thing because public would be able to have access to these trails to ride on as well. So, it's a bit uh no cost improvement for us.

Where park town or that going? Um Blake, I didn't bring the map. [laughter] Sorry. So, first of all, I like calling it a rolling lease for a bicycle trail. That's perfect word. I [laughter] mean, it was great. No, it's it's clearly was intended. If he didn't think about that before the meeting, he's just a genius. Uh the what's included in the lease currently are two portions of land. One of them is right across from the uh hospital, the little parking lot field vacant area that's across from the parking lot there between Vanurren by Vanurren and Strong. The other one is essentially a ditch uh over by the Kaichi Votech Center. It turns out ditches are really great for mountain biking trails.

Uh we find a lot of cool things to fall off of and uh roll down. Speaking of you all have zero liability um because it's a free use system. There's absolutely no liability to you. Just so you're safe. We also carry insurance where we name you as an additional insured. So uh I don't know if anybody's had a chance to visit it or not, but the Macau urban trails on Strong Boulevard. We've got six miles of trails we built on private land out there now. And our goal is to expand that and make it even more accessible and keep growing those trail systems. The lease I think we've got in front of you now doesn't necessarily include the specific roadways, but those are things that we can add amend that lease as we go along to include the roadways to connect everything. But it's only on things that are platted but aren't being used, which is also good news for the city because we're essentially cleaning up the easements you already have that are either grown up or have other problems in them. We're putting a little tiny trail through them and getting some traffic through and making sure they get some use. But we're averaging almost 30 people a day on the trails we have now. So be exciting to get some more miles. And with more miles comes things like events. We've hosted two cross country meets for the first time in Mallister's history. We've had two this year in town. U which brought a couple hundred students in. Our goal is to increase that and keep adding to those and then work on things like bicycle races and uh as we add those things. It's just more tourism dollars at no cost to the city. Um that hopefully helps things out. And I think you made a good point. Tourism is is one of the key factors here that that I was behind the gun on. I did not realize how big biking has become.

Uh multi-million dollar expansions in Tulsa, billions of dollars being spent in Arkansas to do these trails. And if you look, it's weird. You get used to it. Uh you start noticing it more. It's kind of like when you buy a car that you think you've got the only one of and then you see six of them on the road. uh start looking for bicycles on the back of pickup trucks at some point and you'll be baffled at how many you see coming through town because it turns out the biggest mountain biking place in the country is in Northwest Arkansas and their biggest audience is in Texas and they all have to drive through here. So if we can even stop them, there's some pretty good studies about how much they spend if we stop them for an hour or two hours and that's all based on just the miles of trails. We get enough miles of trails to keep them here for two or three hours. Odds are they spend between 30 and $40 in Mallister

just enough to spend the night. Hey, break drive. Baby steps a [laughter] lot trail. But yes, easy. But then when we get a night or a couple hours, whatever it is right now, our current study at the trail with the six mile trail is around 30 45 minutes. Uh if we get to 12 miles of trail, that goes to an hour and a half. And yeah, if you get us all the way through town, we'll just keep them here for the weekend. Yeah, I was gonna give Tommy a hard time, but I don't think he's here. I was gonna say we just got bought Tommy a brand new bulldozer. Let's put it to work. [laughter] I have plans for that.

Make a comment. I want to commend you for what you're doing. I I I spend time with doctor CEOs that come to town. If one of the first questions they almost all of them ask me, okay, I've got a mountain bike. Have y'all got any trails around on now? We do. So, I I appreciate it.

Awesome. Thank you. It's been a labor of love because I said it all volunteer hours. Me and my kids have been back there whacking at trees and cutting grass to build these things out there. But it's it's fun because it's not so much tearing anything down or building up a new building. We're working with what nature gives us. We take our deer trails and whatever else and we just kind of work the paths that are already out there to make them accessible. And it's really neat to see when you pull up to these things. We spent a couple months building a bunch of strangers that are walking out in the woods together and everybody kind of enjoying what we have to offer the natural landscape. So, I appreciate that. And I like I said, if you all ever want to go out free tours, we have loner bikes that we can give you, too. So, mayor, I got a b I got a helmet that'll help, too. bicycle. [clears throat and laughter]

No, it builds on our on our master trails program, our accessibility, and all of those things start to intertwine as as we build this up. And I mean, it's it's health and fitness. It's something to do for our kids. It's something to bring people in for the community. I mean, it's just I try to bring somebody skinny for the health and fitness portion of it, but yeah. No, that's supposed to be for fitness. Yeah. Some of us just do it for fun. Absolutely. Any further questions, discussion? Thank you. That's wonderful. Take that motion to approve. Motion council boat right second. Councelor Batty. Councelor Boight. Yes. Batty. Yes. Woodley. Yes. Stone. Yes. Rhden. Yes. Mayor.

Yes. And motion carries. Item number four, discussion of possible action. I'm authorizing the entertain manager to approve and sign the memorandum of understanding between Mallister between the city of Mallister Oklahoma and the Southeast Oklahoma Library System and the Chalkaw Nation. Yes, that's it. This is the long awaited [laughter] that ties all three together so we can uh get the get the library what they need. And this is a this is a funding piece that has been holding up the Chalkaw Nation from writing correct. That is correct. A very large check. will allow them to write the check. That's correct. Perfect. Any questions on theou

not? I'll take a motion to approve. Motion. Councelor Roden. Second. Councelor Stone. Orange color. Councelor Rhoden. Yes. Stone. Yes. Vote right. Yes. Batty. Yes. Woodley. Yes. Mayor, yes. And the motion carries. Item number five, discussion only regarding utility repair notification door hangers. Another long awaited. [laughter] Thank you, Ken. And do we all [clears throat] have one or is that you just have the

And so basically one of the um things that we had been discussing um sometimes it's harder in an emergency type situation, but especially with businesses um you knock on the door or say they had to get out at six o'clock in the morning, there's nobody

there. Well, they go in and they they get into work and they start working. all of a sudden they [snorts] realize, "Oh, we don't have any water." And it's like, "Oh, I wasn't using water for 2 hours and now I'm going to use the water. I could have made some other arrangements or done something with this to try to help notify um business owners or whoever may not be home at the time that we're doing a little repair work." So, just one more way we're trying to open up that transparency, [clears throat] communication with citizens. So the the plan with these is uh the plan is that contractors will be provided these on contract work and they will be tasked as part of their contract to notify homeowners via these or businesses via these door hangers. If it's work that we're doing then our folks would do the same thing. They'll they'll notify via the door hanger on affected businesses and residents the work that's coming. and I'll have the contact information for them to

all of the information will be filled in on that on that uh as it's placed on the doors. Awesome. I assume I do want to give the caveat in emergency situations it may not be as easy to get correct. That is correct. Emergencies are still emergencies and we have to you know they're not going to take time to go door to door. They're just going to try to fix the issues fix the problem. So and I do want to give credit for this. This was actually councelor uh Moren Harrison's idea a couple years ago and [snorts] I I discovered it in some minutes that I went back and looked at that she had brought this up. So that's that's how long it's being talked about. So just want to make sure that she began this idea a couple years ago. So Okay. Excellent. Thank you, Moren.

Perfect. Uh any other discussion? Well, I [clears throat] was going to bring up the subject of bad communications with the city and and citizens and stuff, you know, with the sidewalk over on Hickory Street. Kind of bad communication, but they've had some kind of door hanger over on Filmore Street. Guy come home and said that the sewer is your problem. The city had put a door hanger on it, but we need to do have better communication with the citizens. I agree. I think this will be a good first step. They'll know to look for this. This should be something. If they don't get it, they can reach out to us and we'll be able to remedy that.

Morin Harrison, what she's talking about there, she left and come back home in the city right in front of her driveway had dug it up. There wasn't a break. They just fixing something there and she couldn't get in her driveway and didn't know anything was going on with it. And I like this is also private contractors. So their respons responsibility is on them also to notify not just us. Absolutely. All right. Anything further?

Not move on to item number six. Discussion of possible action authorizing the Oklahoma Department of Transportation to select one of ODOT's pre-qualified engineering firms to provide engineering services for the city of Mallister for compliance of the National Bridge Inspection Standards. That's I don't see Tom. Tom. Yeah. No, Tommy told me he wouldn't be here tonight. He had to stay at home. So he asked me to speak to this. Perfect.

Um basically this is basically as it says um ODOT has a list of pre-engineered pre-qualified engineering firms to do engineering services for bridges and bridge inspections. And what the uh streets department public works feels it would be best to allow ODOT to select the best suited uh engineering firm to do that for us versus us going out trying to determine due diligence on these individual engineering firms. Are these any specific bridges or

all all the bridges in the city? is we had an inspection. We had a inspection report and there are some corrective actions that need to be taken and the engineers will come in and assess the repairs needed on that and follow up with post work inspections as well. ODOT property. Is it is it only for the ODOT like Carl Albert in Washington and uh I was trying to think the bridge over the railroad TM town. Is that what OD do bridges? Yes. Not not all of the city bridges,

right? All OD do that's on their their property. I've seen some concrete chipping off big chunks coming off of some of them. So Washington Street that long city of couch I have brought that up man and talked about it a lot talked to the engineer about it and I think that they inspected that but it didn't come before this council was see I have the inspection report that was just done I can go back and look there were several bridges there were several bon his engineer he said it it passed I don't know how if you drive over it but discover it in the mystery Shame.

Then just out of curiosity, since it's ODOT's property, why do we have to give authorization just [snorts] because it's in city limits? ODOT's do this every subdivision in the state. As far as why I don't know, they that was my question of why I mean they're doing the work and why would we choose their engineers? Why? I don't know why they do a lot of things. All right. If there's no further discussion, take a motion to approve. Councelor Ren second. Councelor Batty. [clears throat] Would you call the role? Councelor Rhoden. Yes. Batty. Yes. Woodley. Yes. Stone. Yes. Beltright. Yes. Mayor,

yes. Motion carries. Item number seven, discussion of possible action authorizing the mayor to sign the work order for professional services for infrastructure solution group LLC for the 2025 CDBG sewer project. I'm back. All right. So, basically what this is going to be for is for ISG to uh begin the construction phase on phase 4 for the Connelly edition over here. Uh that 1400 linear feet of the sewer line that's getting replaced from where was it? It was Green Meadows Drive to 11th Street to Fleming Avenue and then to Electric Avenue. And this will also allow after the construction phase for the smoke testing to check any of the private lines for any leaks or anything. Make sure rain water stays out

question. Why does ISG do all of our projects? Why don't we put those up? because there's several engineering firms in in Oklahoma, right? But every every uh project we do, IHG does it. I honestly don't know. I don't have a good answer for that other than uh this is uh a lot of these projects are ones that were already in the works before I got over here. So, uh they're finishing up a lot of these phases, but I mean I don't know really. I mean, we can we can always check. Is that a local office? Yeah. Yeah. Is that why can I don't have the history on why ISG was selected.

Yeah. They were here before me. So project had already been approved. Um but I'll find out. I appreciate I get you an answer. That was maybe four years ago I think when it was done. Yeah. Right now we now we have taken you know of course we have Jared on board also. So there are other projects that we uh we're not running everything through ISG now like we were. So uh again with the projects down here with the sewer extension and stuff Jared's doing a lot of that work for us. So Okay. You know. Yes sir. Are you going to cross the canal from Green Meadows when you go over in there? Is that going to or are you going straight on to the

I'm trying to remember if that line already currently crosses the canal cuz what they're doing is they're replacing line that's already existing right through there for that 1400 ft. And I think it does cross but I don't want to tell you wrong. Well, we we've had so much problems with that sewer line, which would be at the end of Park Street, right, that it's not getting into the uh plan out there. Supposedly, that line has been crushed by a train when it went off the tracks a few years ago, right? So, we're still having troubles with that. I just tried to see if that's Now, I know that I think is a separate project that Jared is working on. Okay. specifically. Okay.

Because we just had a meeting with the railroad over that. So, yeah. Yeah, that's all separate project. Okay. Any other questions? Motion to approve. Motion. Councelor Batty. Second. Councelor Bo.

Vice Mayor Batty. Yes. Councelor Boat. Yes. Woodley. Yes. Stone. Yes. Rhden. Yes. Mayor, yes. The motion carries. Item number eight, discussion of possible action declaring certain podcast equipment surplus property in accordance with the code of ordinances section 2410 and authorizing city manager to sell them in accordance with city code ordinance section 2411.

Y so Sherry's not here. Um we've decided that podcasts are not in our future and we have we have the equipment. We want to surplus that equipment. Uh ballpart price right now is about $2,200 worth of equipment that we're going to get rid of. Um intent is to repurpose that for some audiovisisual upgrades perhaps in here.

And for a little background on that too, um one of the things we're trying to do is we notice everybody kind of gets on top of each other. So, we want to add a staff microphone to that podium because what we'll do is we'll have a citizen trying to answer a question and then staff has to kind of lean over their shoulder then they have another question and they turn it around like this and it just makes it very difficult and that that'll make for a cleaner communication u for staff and then they can have room to spread materials around on the podium. Uh we looked at using those microphones for that process and they they did not pick up enough. They don't integrate very well.

Yeah. with the system and all that. So, we're we're going to get rid of that to find some very similar microphones that integrate with the system and and work with our technology in here. So, So, so, so how will this be surplus? Is this like on public surplus.com or what? How do you do that? We'll advertise it for we actually have several people who have already reached out to us have heard about possibility of us surplusing this equipment and have expressed an interest in buying it but it'll go through the normal surplus seal bids or seal auction. It's auction auction. So in in person or is it online or what?

This would be my first one council. I don't know. [laughter] I don't want to mislead you. It's online. Okay, good. How does a person get to that? The website [laughter] our website. I don't know it. Is that our city? I'll get you an in. No, it's not through. It's [snorts] through a state auction. It'll be my first one. So, okay. I'll figure it out. All right. Let you know. I don't know that we've surplused anything over a high amount in a very long time. So I'm not Yeah, I've not been a part of that process. Yeah,

we used to have good luck with public surplus.com, I think, whereas with Kish Tech. So yeah, that's something Norma normally does for us. So I'll have to pick her brain on exactly what that process is. All right. Excellent. Appreciate it. All right. Take a motion to approve. Motion councelor RH second. Council vot. Council Rhoden, yes. Boatright, yes. Stone, yes. Batty, yes. Woodley, yes. Mayor,

yes. And motion carries. Uh, item number nine, discussion of possible action to approve the purchase of the extended warranties for the 2025 Vector 2100 IW/2025 International HV7. What? Oh, I like I joked about putting the bed on there last time. You didn't do it. So, show that. What is that? This is the back truck that the council approved to purchase. The back truck for sewer. Um, this is the truck. Councilman Ridley asked about the extended warranty. Uh, Sherry did the research on it and felt like this was probably a good a good purchase for us to buy the extended warranty to cover the truck for the next 5 years. And that was not on the item. It was not

last time. Correct. It was not included as part of the original purchase uh dollars that we talked about last council. So we had to bring it back. We had to bring it back. That's correct. Be a separate separate action. So question about it. The according to what I've found on here, the the truck itself, [snorts] the warranty for it is for the chassis and the the the truck part itself. Mhm.

What What would we have to do to just buy the warranty for the the puffer stuff that's on the back? How's how's the uh truck going to be under warranty that what's going to break on the truck is what I'm I'm getting at because I've gone through this with my pickup on extended warranty stuff. So I figured out that some of it is good and some of it is not. So my question is is about the the cabin chassis. I don't have anything to say about we need the warranty for the pumper truck, the pumper part of the system because it could break down at any any time, you know. But I I believe the items listed in the extended warranty covered those that pump.

All of the It does, right? But it's it's it's uh How much was that? It's a it's $11,500 just for cabin chassis warranty. Well, the cabin chassis don't need to be warranted, but the other parts do. The cabin chassis of a truck is usually I mean that's but it's what that's how it's worded here. You got a 5year warranty for the cabin chassis at 11,500 and you've got the other warranty at 10,816 for the rest of the equipment. But for just the cabin chassis, 11,500 warranty, I don't agree with that because it's just cabin chassis.

I don't know what's going to break on the cabin chassis. That's like driving a pickup down the road. Mhm. The transmission or something like that could go out, but that's part of your mechanical part of it. So, I didn't And is this going to be the extended warranty after the five years or whatever the the original warranty was only for 12 months. Yeah, it was a very short warranty. So, it be it would start after that 12 month period. Yes, it was unusually short when we Yeah, but I don't know what all the cabin chassis did cover. Yeah, we don't know. We don't know. But

that's funny that the the extent of warranty on the on the hydraulic components, electronics, and uh uh and the back equipment is is cheaper than it than the warranty on the cabin chassis. And that's really all the all the major equipment, the electronics, the pump, and the cabin chassis warranty 11,000. The other one's only 10. So, I'm going to have to research it. I I would I would ask if maybe at this point we can table it if it had a length of time, too, that we could do it. It wasn't like a Yeah, it was a two day type thing. So, we just want to table I think within the year.

Yeah, we just like I'd like to find out about the more information. I I was under the impression that it was the entire truck system that was being covered, but if that's not if that's transmission, I didn't read it. Maybe the way this is worded. Maybe the way it's worded. Go back and look. They may they may be talking about the motor transmission transfer case and stuff, right? And it may be in that cabin chassis part, but we we don't know that. See that, right? Yeah. Yeah. If it don't cover that, then I'm I'm not for it. But if it does cover it, I'm for it. Okay. We'll table that till the next meeting.

Yeah, please. All right. Uh, new business. No, sir. No new business. Staff reports. No staff reports tonight. Intercity managers reports. We don't have anything to add tonight. Been a been a good meeting, good month. So, except for the awesome personnel, we got pretty good things. Okay. Uh, remarks and inquiries by city council. Councelor Woodley.

Um, enjoyed everyone at the town hall that American Line offered. It was good to see so many people from the community come out and ask questions and appreciated their opportunity to do that. It's good. Very informative. Definitely. Uh, this Saturday down at the farmers market, they're having the farmers market holiday market 11 to 4 this Saturday down there. And then of course, it's that time of year. We got lights on at Arvest Park on November 25th at 6 PM. We'll all be right here, but we'll maybe see the lights. So, she's saying they're not going to let me flip the switch, I guess. [laughter] Unless you want to run down there real quick.

Don't be surprised if we have a recess. Um, I want to commend Ken and and Tommy maybe for getting the curb fixed in front of Bro Bronze there. That looks really good on Carl Albert. Um [clears throat] I I'm really in liking to hear the Irish deal. I'm a Sanderson. My greatgrandparents influenced my mother so much that she was always we were always full of malarkey. She's going to use a challe on us and she never made anything but Irish stew. So that's all I've got. All right.

Nope. Okay. All right. Mayor's comments and committee appointments. Uh I think we had the final dancing rabbit for the season. Is that right? That was

good turnout. Always a fun event to have. Um there um I think American Line is just going to be absolutely amazing this for this community. um the more I talk to them, they're they're community oriented. Um they're concerned about our citizens. They're trying to bring our citizens up here locally. This isn't a company that's um they're closing down a plant one place and then they're bringing all those people in. They're wanting to hire the people here and pay amazing wages and those wages just turn into tax dollars and and help build our community. So, I think they're going to be an amazing community partner. Uh Thanksgiving meal will be um coming up. So if there's anybody that's available to volunteer and uh go help with that, we got to do that last year and it was uh it was some tough work. You get on that assembly line there's you're working

try to pick the food that's that's not hot. You're not slopping it all over you. Um, we've got all kinds of uh Christmas events and holiday events and just different things happening around the community. So, u stay on the mallister connect app or travelmcallister.com. I always want to say travel okay and then travel mallister okay and I get myself tongue tied on. So, travel mallister.com. Staff with all of our current events. Um, we'll try to keep those posted. Um, and I will not be at the next meeting u if we keep it on the 25th and and we don't have that rescheduled. Um, but I want to say thank you to the time that you take out of out of your lives with your family and your personal work days and the phone calls you receive that um there's a lot of good help that we that we can do for the community and and that we take and I appreciate the the time that you take to be up here. Um, most of the time the phone calls are not happy phone calls that we get. we're trying to solve problems and so it would be easier to step away and and do other things with that time and I appreciate the time but that you take to represent the community and and to be out there trying to help. So thank you for your service towards that. Uh with that we'll now

Mayor May I back up a little bit? I forgot to say something. I I didn't make the public form out at out at Votech. I really wanted to go to that. I had to take my wife up to hospital up in Muscogi and I thank you John for having a great hospital up there in Muscogi. We spent five days up there. She's back home and doing good. So that why is why I wasn't at the forum there. [clears throat] All right. Well, we'll now convene as Mallister Airport Authority. Take a motion to convene and approval for minutes from October 28, 2025 regular meeting. Confirm action taken on city council agenda item B and adjourn. Motion. Councelor Boatight. Second. Councelor Roden.

Coridge. Cover. Councelor Boatight. Yes. Rhden. Yes. Batty. Yes. Woodley. Yes. Stone. Yes. Mayor. Yes. The motion carries. I'll take a motion to convene as Mallister Public Works Authority. Motion to include approval of minutes from October 28, 2025 regular meeting of the Mallister Public Works Authority. Confirm action taken on city council agenda item B 7. Nine and Jer motion. Councelor Bo right councelor Woodley Coridge. Councelor Boight. Yes. Woodley. Yes. Stone. Yes. Rhden. Yes. Batty. Yes. Mayor.

Yes. And the motion carries. Now take a motion to convene this Mallister Economic Development Authority. Motion to include approval of minutes from October 28, 2025 regular meeting of the Mallister Economic Development Authority. Confirm action taken on city council agenda item B and adjourn. Motion. Councelor Stone. Second. Councelor Batty. Cor. Councelor Stone. Yes. Batty. Yes. Woodley. Yes. Roden. Yes. Boight. Yes. Mayor.

Yes. The motion carries. Now take a motion to recess into executive session in compliance with section title 25307B4. um pertaining to confidential communication between the public body and its attorney on the EEO investigation attorney's closing report. Motion. Councelor Stone. Second. Councelor Woodley. Cage. Councelor Stone. Yes. Woodley. Yes. Boight. Yes. Batty. Yes. Rhoden. Yeah. Mayor. Yes. And we are now in executive session.

Five. We're back from executive session. Mr. Handles, do you have our motion? Yes, honorable mayor of the council. The council did convene an executive session as authorized 25os 307B4. Only those matters listed on the agenda discussed. No polls were taken nor votes cast. However, at this time, I do believe a proper motion would be to authorize the city attorney to settle the matter as discussed in executive session. All right. Do we have a motion to approve? Motion. Councelor Boight. Second. Councelor Batty. Cor, would you call the role? Councelor Boatright. Yes. Batty, yes. Woodley, yes. Stone, yes. Rhoden, yes. Mayor,

yes. The motion carries. Remind you that control of pet population have your pets favor moved and we are returned.