Planning Board - Regular Meeting

All right. I will open this meeting for the planning board for the town of Maynard. The date is September 9th, 2025, and the time is 7:01 p.m. This meeting is being held in hybrid format, which means that members of the public, the board, or the applicant can participate here in town hall or virtually using the Zoom link that is provided on the agenda. Please note that this meeting is being recorded. Currently, all members are present except Chris Arsenal who will be joining us shortly and no members are online. Um, the first thing on the agenda is the minute from July 22nd.

My only comment is um clarify why the four vote on the first thought of the evening. I'm guessing just somebody was late. I think somebody wasn't there for that meeting, so they decided to not vote on it. Yeah. So, we should just know who did not vote. Okay. Know who did not vote or who did what for the minutes. I'll change that. do that.

Yeah. Make a motion to approve the minutes of July the 22nd. That's the city. Um, all those in favor by hand. That's 45 including Mark. Yeah. Uh, next bill. Do you want to talk to us about the release of peer review funds for Parker Street um 129?

Yes, we uh board of particularly uh members who haven't done this before. Uh we have a um we hold bonds which we periodically produce for for shity purposes and we hold peerreview funds which applicants give us to conduct um reviews on our behalf when accounts are closed or reviews are satisfied or or assured. um in order for me to release the money back from the applicant, we haven't board voting. So per we haven't done it in a while or so, but but you'll see it done. At times we we reduce it by incremental amounts. So somebody will have maybe a $5,000 bond and lose a thousand whatever the case may be. In this case, these are peer review funds for an account. We um were off-site construction peer reviews. we've uh hasn't been used since 2017. It was when uh Mayor Costing was doing uh intersection improvements and uh it just has been there forever. relatively small $1,557, but the board needs to approve um a release of that. And I would I have a document, just a little release that if boards um I can just go and stamp your names if you're good with it, but I would uh uh request that you uh release these bonds. That doesn't have anything to do with these site inspections now. They're going on basically on site inspections. It's a different account al together. Does anyone have any questions?

So, sorry. I motion that we authorize the release of the remaining funds from the 129 Parker Street 53G account established by Mayor Cross Hav LLC. The funds are estimated to be $1,557. Second.

All those in favor by hand. That's five including guys. I'll go is all right if I see something for you guys. Yeah. Y and um I'll get that out. Um we have you know welcome Katie. Um, and here comes Twisty now. And uh, so we can go um, if we have a well, Jackie just went out for a second. We can um, you can open up the reopen the hearing for one song if you like.

Okay. And I think that's then the other stuff is uh, that we just say in the morning. Okay. your life. Um, okay. I'll reopen the public hearing for one street continued from August 19th, 2025. We also have town.

Yes. Yes, I can hear you. Can you hear me? So we have received uh a couple of uh updated um materials which I forwarded to all of you. Um we received the architecture plans from a couple couple days ago. Um I also received um the updated engineering plans to take today and also whatever is your pleasure. We have Paul here and we have um uh Jim. So it probably would be a good place to start there if you want unless there's anything else the board would like to go pull them up the responses and

um yes let's we'll go after Is the PDF easier or the um Yeah, the PDF easier. All right, I'll let you guys scroll through. I think

let me share the screen so everybody can see that. Okay. Can you see that?

Yes. sign that you want me to the comments. Yeah, that that would be great.

Okay, so uh for the record Paul K there uh we did submit uh advised materials last week. Uh Jim, I appreciate you turning this around so quickly. I haven't actually looked at these other than what we discussed briefly in the conservation meeting just now. Uh but from what I get there's not uh much outstanding but I can go through what's changed since last time. In any case uh we did make some changes to uh the previous paper detail just to match the manufacturer's uh specifications. We did take a test pit. I forgot to provide it in the pack revised materials. So we will provide that data.

Hang like when you're discussing it with you tell us what line you're talking about. Yeah, I don't know if you're just talking about the yellows and the reds and you're talking about everything or one.

I'm going to try to go through everything. Uh so the first item is on the previous paper. Uh we showed one and a half inch the manufacturers 2 in. We adjusted the detail accordingly. Second item is the digging test pit. We did dig it. I put the data. Uh so we will provide that. We dug 9 ft deep. It's coarse sand. There's no fill material, which is probably the most unusual thing to see in downtown. Um, but the coarse sand is very typical, at least from the limited soul testing I've done in downtown. Uh, the the next item is about the accessible ramp at the front of the building. So we did provide uh we did update that uh somewhat. We added a handrail detail. Uh this new comment uh mentions you know we we need to do not include overhang in the clear path of the ramp. So would you confirm that? Um, I haven't really had a chance to look into this, but that will be provided on any revised planet. Uh, number four, this was a comment uh related to the draining of the site onto the town walkway. So, of course, that is an existing condition as we've discussed the board. We have previous papers proposed which will reduce uh that runoff to some extent. Um and we are seeking the board approval to to maintain that existing condition but you know while recognizing we are uh aiming to improve it with the previous favors.

Number five we did provide a demolition plan. Uh, so that's separate plan sheet. It really is just identifying remove this sidewalk, remove this asphalt, remove fuel generator, and then later plan sheets are more specific about we're rebuilding the sidewalk, we're bringing Kury's papers here, things of that nature. Um, so that's the third plan sheet, I believe. We're during the demo work. Um did I notice that some of it includes on Actton Street? Um the uh driveway of the adjacent house. Is that correct? You're redoing the sidewalk through that driveway?

Yes.

So there's there's a concrete patch in that driveway right now. it that sort of lines up at the natural point where we would, you know, at the property line where you'd end the sign up for reconstruction. It' be a very awkward spot where that house would sort of end up with a half new, half old driveway. It makes sense to just extend that sidewalk replacement work so that it's all uniform heading down towards the intersection at all. Uh comment number six is about the um location and size of the utilities. So there was some labeling that we were able to add. Um there's a follow-up comment saying that some of that information is still missing. So I will look into that. um that's on the water man on Atkins Street. Uh we're not proposing a connection there. We might not have that information. That might not be that might be why it's not provided, but I need to look a little bit deeper to confirm. Uh comment number seven is about the slope of the sidewalk. So, we just clarified that more on our detail. We actually replaced the detail um and then adjusted some of our labeling to specify one and a half% max cross slope of the sidewalk. Uh regarding the the next problem number eight about uh ADA accessibility sidewalk ramps. Uh there's a warning panel at the intersection of Aton and Summer Street that we're now showing. Um,

the followup comment uh states it to confirmed reciprocal curb cut is ADA compliant. So, I'm going to have to look into that a little bit more, but uh we certainly can confirm that and adjust as maybe needed. uh comment nine, we fixed some hatching uh that there's just an area associated with the accessible ramp that was uh passed when it should not have been. Comment number 10, uh we have proposed uh realignment of the crosswalk that goes across Atin Street. So, right now it it's at an angle across the road and really uh on the fire station side, the driveway curb cut and the crosswalk curb cut is all just one big curb cut. So, we're proposing a separation of those things. We've squared out the crosswalk walk. Coincidentally, I think it makes the pedestrian crossing signs make a lot more sense because it actually puts them in front of the crosswalk depending on what direction you're traveling. Um, I have to show you on a plan in order to communicate that more effectively, but maybe you know what I'm talking about. Uh, comment number 11.

Sarah, comment 10, did you need to do anything across the street on the reciprocal side of that crosswalk or was that okay? So, we we haven't proposed any modification over there, but the the other comment that uh 8A that Green provided, I think, is getting at that. So, I'll take another look to confirm. Right now, we're not proposing any modification, but maybe we'll need to modify it. So, we are going to look into that turning movement from the accessible space. That's common 11. Uh, we did provide that. There's a follow-up comment here. Again, I haven't really looked at these comments until right now. Uh

it's really green saying that it appears feasible but it is a tight space and we have talked about that uh these spaces are certainly tight. Uh comment number 12 is about the the zoning bylaw requires a 9 in of gravel base and 2 and 1/2 in of uh patuminous concrete. Uh we are of course proposing previous waiverss. So we modified our waiver list. We are requesting a waiver to that zonal ballot requirement now which we should have from the start but green identified that item. So we added that to our list. Uh common 13 uh green recommended uh so at driveway curb cuts when you're maintaining the sidewalk grade without dipping down. Any driveway that comes in it's going to be at some steeper slope than the sidewalk itself is of course has to overcome that curve. Our detail specifies a 15% max. Bian recommended a 10% max. I don't think that we need a 10% um 15% I think is navigable across that short distance. We've done this all over the place in Maynard in surrounding towns. Uh Green's response is essentially that um you know they recommended 10 but it's just a recommendation. Uh trash disposal. This is comment number 14. And so we provided some information on on the manner in which trash will be disposed of. We do have an enclosure um identified behind the building basically a shed. I think a lot of you or all of you are familiar with the sheds that the McDonald's build um for their for their dumpsters. So same

idea here. There is a followup comment from Green about accessing the area. So, I think we'll need to just show a turning movement. Uh, but I'll have to look into that and we will provide a response to that comment. Uh, number 15 is related to really the dimensions of the parking lot 24T aisle width. Um, as we've discussed, uh, it's a tight spot. We're trying to get as many spaces on the site as we can. So we have requested a waiver to this requirement and I then we did provide a dimension on the point number 16 is a snow removal. It'll need to be trucked off. There's nowhere to store any snow on the site. Uh comment number 17 is uh regarding the one-way delivery and loading area. Uh we provide a response saying it'll be constructed in accordance with the driveway detail. Uh we didn't get a response to that but confirmed the response. Um the next few comments are on the phototric plan which I really don't have any ability to speak on beyond what has been provided by the lighting consultant.

May I um just ask uh Jim would you mind just summarizing the comments on the phototric plane briefly? Yeah, basically all the comments were to confirm that it met dark sky compliance and um basically each one was was related to that. So um they based on their responses and what they provided as supplemental information, it does seem that it meets uh dark sky compliance and um your regulations. If you want me to go into more detail, I can too. No, that that I think that summarizes it just fine. Um who's who's your lighting um consultant, remember?

Yeah. Yeah. Um are you able to get them involved just to provide comments on this? Oh, they responded directly to the Yeah, they actually responded themselves. And so what Paul was saying is you he didn't respond. I can't expand on what was provided in the um Jim, is there anything pending with the phototric responses? No, they they satisfied our comments. Okay, never mind. C Coast Consulting. Okay, so let's skip all the phototric ones. Those are we've confirmed those are complied. Works for me.

Uh comment number 25 is a question regarding irrigation. We're not proposing any irrigation system. Uh and we did provide a landscape maintenance plan that that basically states the plants only need to be watered for the first 6 months, one year, make sure that they establish, but we aren't proposing any irrigation system as part of this application right now. Uh comment 26 uh regarding landscaping associated with the parking lot. Uh we discussed the limits of paving proposed the tight space. Um this is in relation to the regulation about landscaping parking lots. So it's we're not asking for a waiver here. It's just for approval as requested um to landscape as we currently have proposed. Uh comment number these next few comments are related to storm water. Public 27 uh basically states that green believes that our approach to the storm water design is is reasonable and that we haven't provided um the calculations because we are reducing a previous area. Uh they feel it's reasonable. We are requesting board approval. Uh before we came down to the plan board meeting this evening, the conservation commission did grant the waiverss to the town storm water bylaw. So they have approved of our approach. Uh they have the storm water authority in town but again we are requesting board approval on that item. Uh there's a couple of comments here related to uh roof drywall. Um we aren't proposing roof drywall. There was an old version of the plan where we did so I think some wires just got crossed but that's all

been clarified. We provided new everything and um and green has confirmed that you know there's no erroneous mention of the drywall when these revised materials. Um so just to be clear there's no drywall now. No drywall. Okay. And that has been approved through cons?

Yes. uh comment number 30 and 3A which is followup. It's related to the test pit. I covered that. 31 is related to the drywall. I covered that. Uh 32 and 32A. Uh we updated the operational maintenance plan for the maintenance this home system. agreeing is requested that we we note that the joint should be of the papers should be acting twice annually. So really that's just going to require us to add another sentence to our on andm document which will be done although it has already uh comment 33 and 33A uh that is the uh waiver that the conseration commission just approved earlier this evening. Uh 34 is another comment about the roof drywall which I've discussed. 35 is regarding the saltation fence. Uh we didn't have a location shown but we do on the revised plan. Uh

that's during construction.

That is during construction. Yes. Uh 36. Uh we provided a signed operation and maintenance uh documents signed by the applicant. Uh 37 there was a comment regarding uh providing a landscape maintenance plan. There's a follow-up comment here. Please confirm winter maintenance matches plans and reports. There's a reference to snow stock piles, but there are no snow stockpile locations. There's also mention of sand but there should be no sand used due to all the previous papa. Please revise. So we will we will address that comment. Uh comment number 38. So the remainder of the comments are related to traffic. Uh 38 is related to the on street uh parking. We have removed that from the revised proposal. Uh comment number 39. I don't have the traffic comics in front of me. My laptop is also probably going to die at some point. So, I'm sorry if I lose this, but obviously Bill has in front of him. Um, do you have the traffic comics, Bill?

I probably um, you want to try to pull them up? If you could, please see traffic for lane. [Music] I have if not

Oh, are these traffic comments different than what's on the review comments? That spreadsheet we were just looking at. Uh, no. the that document just references this other letter. Is this like C traffic dominant number? Well, can we just have peer review? Yeah. Discuss the one that's still outstanding or requires our action, whatever it is. Hey, Jim, do you mind? Yeah, no problem. Um, so it is let me see

go back to the list. No, the list we were just on the spreadsheet. We'll back up.

Yeah. Um, sorry about that. Okay. So, line number 40 refers to um the aisle width um being 14 ft wide at the narrowest pinch point between the parking and um the back of the building. Um so you know our comment was know we recommend 24 foot aisle for two lane traffic. Um and so yes so I think we kind of covered this as a previous comment too was that um basically our recommendation is 24 ft but they're going to stick with the 14 ft wide. So, that's the waiver that they're seeking um within that back area for the back parking lot area. Um so that was 40 and 4A and then the other one was 42 which is um relating to the the fire truck. Um and the fire truck not having actual access on site. um it would have to um it'd have to pull up, you know, next adjacent to the site and just making sure that we got um fire department approval for that. I'm not sure where Paul is with fire department approval.

But those are the two um remaining open ones, but all the other ones are closed. Let's go this last one first. Bill, did the fire department write any public comments or any comments on this application? And Paul, while he's looking, did um or Jimmy, did you guys have any conversations with the fire department about this at all?

I had not sight access. Okay. I spoke with the fire department uh meaning way back when. Fire department looks for a spot that's farther away from the building than you would think. They don't want the truck up against the building. They want it back a lot more than you would think. So the ladder goes up on an angle. It could absolutely be fine. I just we just want to make sure that they had an opportunity to stop on the street. Let me see. I can't remember if they respond. I would have put it in if they had that. Do we have a rag saying there has to be sight access for fire truck? No, but I just want to make sure fire department reviewed and said no comment.

That's all I'm looking for. We'll um if they haven't comment already. Yeah, I would have sent you if I Yeah, I don't remember. I don't remember. I don't I may round it out, but I don't. Um, usually usually the chiefs feel good at saying uh all set no comment, but we just it's one of those things we just want you. You guys want on bracket? Yeah. So, anyway, Bill will look at that. What was Jim? What was 40? What was what was 40 again?

Uh 40 was um the uh the parking behind the building. um and the aisle width. So, um the closest pinch point from the rear of the building to the parking space is 14 ft wide. Um and so they're asking for a waiver for two-way traffic, you know, within the parking lot for that 14 14t wide. Um,

sorry to cut you off, Jim. I was just gonna say, yeah, just to maximize the parking, but yeah, go ahead. Um, does the board have any feedback on that particular item? Any any concerns about having um basically a oneway traffic through that pinch point? I mean, given that it's accessing five residential parking space, I don't have any problems. Anybody else? No, I agree. I do I did not receive written response from the chief. Um should we should the reach out or do you want to reach out? I'll be happy to reach out

since since they should we Yeah, we should have gotten at least something back on the initial application for routing. So, so sounds like Bill will reach out first. Um and it sounds like the board doesn't have any heartburn about a waiver for that pinch point. Okay. Um, may I help? May I maybe use this to help through this? Um, if you scroll back up, there was a couple others that required um planning board input. Um, [Music]

33 looks like it was covered by Conscom as I recall. Um, keep going up. Um, and 27 is also uh storm water the storm water report. Correct. What are we being asked up to 27? I think if Concom was good with 33, they'd be good with 27.

Yeah, I'm deferring I prefer to just defer to Conscom. They reviewed this in detail. Um I don't think this requires what I'm saying is it's not requiring our input on that item. Um this landscape about uh screening um given the constraints of the site where exactly where Jim were you thinking screening would be helpful on the site northeast west south so

um so the regs mentioned to have screening for parking like a a minimum amount of screening Um, I just I just don't know if it's really feasible for the site just because it's so tight and they're trying to maximize all the parking. Um, so, you know, I I made the comment as, you know, there's a regulation for it, but um I'm not sure how feasible it is given they're keeping the existing building and there's limited uh room for additional landscaping. We we have screening between the site and the adjacent residential properties. Is that correct?

There's a bunch of trees there. Jim, I gave you you know I think they're on the neighbor's side of the trees. There's there's two residential properties. There's one on Summer Street and I'm I'm blanking on what's there. Is there a fence? Oh, no. Okay. Okay. It's a on Summer Street there's like a retaining wall. Oh, yeah. Yeah. Yeah. Yeah. We're on the low side. So, the new parking surface is proposed to go right up same limit. Keep the wall where it is, not touch the top.

Personally, I'm fine. the um landscaping improvements at the front of the building um at the intersection are uh pleasant enough to me to overcome the fact that there's not really any space on the rest of the site. Um we haven't received a comment from those neighbors. So, um but I presume if the neighbors were complaining that you guys would find a way to help out. Yes. Okay. And then on the other side on the Action Street side of it, it's some some quantifiably un undefinable landscape of trees.

Have you had any discussions with the neighbors at all? Excuse me. Have you had any discussions with the neighbors? No. that houses just sold on the side street side and the other one the other one I wrapped on his door a couple of times. I don't know if I shouldn't say he wrap on their door. No one's there. I don't know if it's a rental or or somebody owns it. Did you buy him? No, I didn't buy him. We didn't know they were solve your parking problems. Yeah. Right. Missed opportunity. Not everybody wants to sell us. Yeah.

Sold. They did sell fast. Yeah. One day. Yeah. Oh, 500 each. I don't think I understand. Did you understand that? What are we talking about? file with the regard for 90° parking. Dean, did you say number 15? Bill, can you scroll to 15? 15. Jim, can you just describe the the thinking on your comment on 15 again?

Yeah, it might be easyer to show it on the plan. Uh could you bring up the plan um like the layout plan in the top right corner there's movements possible for you to share screens and and and so walk through it. Yeah, no problem. You can share now Jen. Okay, great. So can you see my screen? Yes.

Okay, great. Um so it's related to these parking spots. Um, you can see the turning movement uh actually encroaches a little bit onto the spot. And then this one, it's not encroaching, but it's very close to encroaching. Um, so typically you have 24 ft if you have a 90° parking spot um between, you know, in the aisle here as well. So this is again a reduced aisle um and this is supposed to be a parking spot. So that's that's the waiver that they're seeking is to have um reduced aisle with here for for the one parking spot.

Yeah. Yeah. Um does the board have any thoughts on this particular item? That should have to be a compact parking spot. Yeah. Yep. Yeah. The vehicle in the turning movement is also 19 ft long, which there are plenty of vehicles that long. My car isn't, but just well, very many 19s. This truck maybe, but I have no concern about this. I'm fine with the one spot being the way it is.

Well, we have this up. Can I ask a question about that? washer turning vehicle sign. I didn't really understand its placement and purpose. Yeah, absolutely. Um Jim, since you have your screen shared, could you go to the area on Summer Street where we have that proposed? So, this is where there's a a parallel space by the the sidewalk. What is that? Parking space seven. So, zoom out. Zoom in more.

Thank you.

Yeah. So, the back of this spot is obviously very close to the the edge of the sidewalk. Um, at a meeting some time ago, we had talked about proximity of that. Um so you know this is the what we propose to address that concern. Um I mean providing some sort of bump uh physical obstruction. A wall would be extremely awkward. I don't think it would look very good. uh some sort of curb stop is not going to prevent the back end of your car that hangs over your tire from going into the sidewalk. Um you can see from what I've seen being out there, we proposed this sign because downtown 31 Main Street, we did something similar where the building is blocking, you know, any pedestrian from seeing uh cars exiting the driveway. Felt this is similar. So this is the yeah what we propose to address that. Um so that's highly for pedestrians not for the driver.

So that's for people walking south on Summer Street and the car plot the number seven might block the view of the car exiting the driveway. Is that the deal? It's it's really to alert the pedestrian walking south that the uh a vehicle in space 7 might back up into the sidewalk.

From the perspective of, you know, parking space 7, it's going to function similar to any parking lot. You go to market basket, you park back at your spot. I hope everyone's looking. So for the vehicle, I see it's very similar to any parking lot. The pedestrian though, they may not be expecting that as much because they're walking down the sidewalk. They're not in a parking lot. So maybe they're not as alert. Therefore, we propose this sign.

There's no fence or anything that prevents parking spot 7 from seeing or having line of sight. Right. There is a wall there, but it's not very I thought it discontinued. Yeah, it's Yeah, it it gets shorter and shorter and then it ends. We have Yeah, I mean this is really the end of the

Right. So, this is just like a curve. This last little basically in line with part of the house. So I I need a ballard at the end of that space blocking the sidewalk or you might consider just rotating space 7 and maybe even space 8 90 degrees and shifting the driveway down a little bit. Then they're parallel instead of perpendicular to the sidewalk.

We could to do that. So you mean just like we have proposed for the Yeah. Seven would look like five. Yeah. Um I don't know if it makes much difference, but or just put a little 4 inch baller.

Yeah, I agree. A ball or some sort of barrier there. Is there something preventing a ballard or something similar going in? What do you think? Be the safest. It sounds like it might be the safer going. And then we don't have to clog up signage that people won't read anyways.

Yeah, we can do that. Jim, any any advice on uh the conversation of installing a Ballard right adjacent to the sidewalk? Uh my only concern would be if if parking lot parking space 8 is taken. I guess I guess they wouldn't need to back out because it's it is a parallel parking spot. So they shouldn't supposed to be so seven does not abut the curb cut. It it abuts a curb in the new plans, right? Yes.

Right. So, you know, it's not like seven should be able to drive straight out because it it would go over a curb. We just want to make sure it's not inadvertent. Jim, are you following me? Yeah. Yeah. This curb right here should continue, right? Yes. You said Yeah. Yeah. Yeah. And then Yeah. The sidewalk would be higher and then you have your transition piece going down to the driveway. Yep. And then and then a ballard adjacent to the panel that has curve. Yeah. Right. Right here. Yeah. No, I think that that makes sense to protect the pedestrians.

We can have that. Sounds like everyone agrees. Um, all right. What's next on the this up. Well, all I had is a just a waiver. Yeah, this is to use the um previous pavers. Yeah, 12 can just add it to the waiver list. Yep. I don't think yeah I mean it's essentially not applicable but just added to the way the list complete

that board um Jim anything else that that requires our input right now that you think um particularly the yellow ones?

No, I don't I don't think so. So, I think Bill already kind of um agreed with this comment with the reciprocal curve cut. Um and it sounds like, you know, test fits were done. We just need to get the information back to confirm it. And then, um you know, clear path for for this. Just need a dimension. I'm sure that they're meeting it. I just wanted confirmation. Um, and then the trash enclosure. I just want to see how that's going to work. Uh, just because the trash enclosure is back here and the handicap parking spot is here. So, does this handicap parking spot need to be empty in order for them to access it? And um, you know, how is that going to work? you know, is is the trash um dumpster like linear in this direction where like do they have to pull it out or I wasn't sure how the trash enclosure was going to work exactly. Um

um so my point of view, I don't think we can close tonight. I'd rather see these things buttoned up, but I'm not seeing or hearing much challenges at all remaining. Um, does that sound about right to the board? I wonder about that truck on the roof. What about it? The architectural view. Well, we can talk about that, but I wanted to get through the engineering. This stuff seems fun.

Yeah. Um, so I don't I don't see much pending. I don't really see anything pending on the engineering comments. I we just need to button it all up and then we I want I don't want to close because I want time to have fire comment as well. Um because I think you guys you guys should want that. I'm I'm telling you, you guys should want that. For the record, I've already sent I already sent a request for you. So, we get that and we get the the updated stuff to Jim. Okay. For the next one, that would be great. Um anything else on engineering comments? I'd like to release Jim if we could. So, anything any other questions for Jim?

Yeah, I guess I'm just curious about the long-term suitability of the pvious favors. if you had thoughts of are there going to be challenges with that being able to be maintained and um a good material for this location.

Um so so we're we're waiting to hear back about the test fits results to see the underground soil, but based on what Paul is saying that the soil seems good for infiltration, which is good. And um we're also waiting about to hear about the seasonal high groundwater table um which Paul was saying it's over two feet which is good. So um that's good for you know the subbase um in terms of infiltration and uh making sure that water doesn't hold um within the previous pavers and actually infiltrates into the ground. Um so once we get that we can confirm it but um yes there are challenges with previous papers um and they they actually kind of listed them in the storm water report. I can kind of share um my screen too. So um there there are ways for this for pvious pavers to fail um that they that they kind of presented in here was you know if there's offsite area or like you know it gets a lot of sediment you know there is chance of ponding um and that not functioning properly. Um, you know, there's there's possible issues with um, you know, loss of joint infill and and, you know, it kind of settling or um, you know, not not um, functioning properly. Um, and here's some other like you know issues that they had too like improper compacting of subbase can cause you know warping within it as well. Um, you know, this also has to do with excessive loading, but these are all personal vehicle cars. So, I don't expect, you know, a lot of excessive loading on here or big

vehicles to be parked here. So, maybe there's less risk of settlement uh settlement settlement. Um, but yeah, there there are, you know, potential issues with Avers long term. you know, they can settle, they can they can fill up with sediment, they can fail. And um um so you got to just really be on them in terms of maintaining them. You know, you got to vacuum clean them. You got to refill the the injints. You got to make sure that they're functioning properly. Um and you know, really important thing is during winter and like making sure that you don't sand them accidentally. You know, sometimes that happens. Um, so, um, and then also being careful when you plow them because they are brick. So, like, you know, if they become disjointed at all, you can you can rip one out with the plow pretty easily. Um, so making sure that if ones get damaged, they get replaced with new ones. Um, so you know, there are certain things that kind of go along with the the pvious pavers. I don't know if that answers your question, but um, yes, they can function properly if properly maintained and properly um, installed correctly and having adequate separation of groundwater. But longterm, you know, you're going to probably have to replace them. Like anything, you're going to have to replace asphalt over time, too. Uh cuz that'll fail. Like, you know, you'll have to do melon overlay. This might be more costly to the owner to replace, though, than normal pavement.

Thank you. I assume conservation had all of those conversations as well. I believe that did. And I I think they were satisfied. Well, I think that their they uh their comment last when I asked for correctly was that they wanted strict adherence to the manual which was two twice a year twice a year. Yeah. So they monitoring that was that one of their conditions? No, they didn't say that.

I think their condition was follow the ODM which is the same condition for all of our Yeah, I mean that was one of their early comments which is why the on that you got you most recently is more robust. It includes all the manufacturers specs. So any other comments about engineering? Okay. Um I believe it's in a lot some of these are in your report just to finalize the responses and then circulate back that to Jim and and Bill and myself.

Yep. Okay. Um Jim, thanks for your time. Thanks. you um this meeting probably be continued until for just for two weeks. you um if you and Paul can do anything that together to get you know offline to uh make sure we can have uh ample time to review any specific that anything to your satisfaction we can expedite anything that has to be provided to um Jim so we don't I want hopefully we tidy this all up by next yeah these the outstanding things are pretty minor so Yeah, we'll address these quickly.

Okay, thanks Jim. Y thanks.

Okay. Um, we can turn to the architectural renderings. I presume board members have had a chance to look at it. Yeah. Any thoughts or feedback on the architectural renderings? I'm thinking of the truck image was really supposed to be a firet truck. Excuse me. Uh that's the only thing the architect had that was close to that. But yes, it's supposed to be a fire truck. Okay. What What did it look like? It's like a crane or something. It's supposed to be a fire truck. Oh,

I have a good eye. I didn't crane's more fun. Fire truck's more appropriate. Yes. I suppose there's no mayor fire truck still kicking around. Yes, there's one in uh Littleton. Really? I looked at it last night, but it's not old. Oh, it's like new. Yeah. You know, and it's got Maynard Gro on it and everything else, but it's like you need something old, you know. So I have the real bowl.

See if we can share this while Bill fumbles through this. Does the board have any board have any other thoughts on the architectural renderings? No fumbling here. Look at that. All right. So, what what's your intention to have how many vehicles on the roof?

A total of six. Six on the roof. Mhm. It's a lot. Was more than I was expecting. Well, have you part of the exhibit or people we both go look at them up there? The drawings? No, he said they part of the exhibit for the people coming to visit the museum. Yes. So people can go up there and see them. No, they can't go up there to the street. Yeah, it was a good question. That would be pretty cool, but that's probably a liability, right? They're going to be hollowed out and stuff. Yeah, it's just like a experience. Yeah, there are originals, but They're crane though. They could go listen. You could see it before they go up.

Or a drone. Yeah. Or a drone. Sure. Or like a very tall person. I The only question I have I remember in the um when you did the RFP, there was one or two trucks on there. The same. They were the same. There was a load of them. Same. So this is in line with the RFP and Yes. I I don't really say the only real changes since the RFP are probably the ramp. Um we didn't include engineering obviously and the landscape plan. So most of this is and some of the interior shift around a little bit. That's important. Yeah. The rest of it um

from a practical standpoint, how are you securing them to the roof? tying them down through the into the bar joices. There's bar choices and the 32 inch. This bit this thing is just like a it's government built in 1955. It's overkill. It's all this crazy steel is great. We just had a tornado in that you have a point because there's no engine or transmission or anything in you say yeah you say they're going to be light but also light may be challenging for so yeah I'm just curious so you

they'll be both okay and attached to this to the roof structure itself the roof structure um and is is there an engineer You're involved with that. Yes. Okay. So, my advice is to have them sign off on it. Yes. And stamp it so it's their liability, right? Was that you, Paul? It was actually We'll get some other stuff to do that. Yeah. We would have asked him though. You're instruction. No. No, he's not. Yeah. I don't want anything to do.

Not yet. No, they don't trust. Weird. He likes vehicles on the ground. Yeah. Well, how many vehicles are going to be in the museum? So, you're going to have how many can that fill? A lot. And it'll be an additional six shells on Yeah. Yeah. We didn't count the spaces yet, but that bec. Um Okay. Um any other comments on the architectural? Uh okay. for the museum. Should we do we we need to talk about hours of operation and stuff like that, right? All this with the That's an RFP. It's a DA, right? Yes, there's a DA. Okay. We do need to enter that into the planning board record.

Yeah. The the RFA. Yeah. Well, no, the just the hours of operation and stuff like that. The development agreement. Yeah. So, generally, what are they going to be? I can't remember what we land on. We landed on the we had a nap and but the hours of operation are like

Monday through Friday 9 to5 or something like that. I don't remember if it was that long. But it's not going to be manned. What he's trying to get at is it's not going to be manned by a person the whole time. There will be someone there some of the time, a lot of the time. I don't know. It depends on what he's doing. But it will be controlled by some sort of like self- entry system where you can sign up to go see and will be guided and monitored like cameras and stuff like that. But um there will be hours in which people can access the museum within this system and for manned residents it will be free and for others there'll be like a small dollar or something. I don't know what the I think I think we settled on a donation.

A donation. So wherever the money we get, we're going to donate it wonders or something. I forget. Yeah. Yeah. Maybe it was the the arts or something. Oh yeah, but we have that a long time ago. I don't remember what it said. We have it all spelled out. Definitely in development. We have this state by Nothing early or late. I presume you nothing early or late? No hours. So no, cuz you won't be able to go there 12:00 at night. Okay. No. No. Yeah, that that's that's what we're getting. We're just I'm just looking at impact. Yes. Making sure. And I I knew the answers to the questions, but business. Yeah. Okay.

This is not a professional comment, but you should consider being open for like Maynard Fest or like, you know, other cars. People will like that. Yeah. Yeah. They'll love it. They will fest or something. Oh my god. Oh, they'll be so proud. Um, Bill, what are what are we missing here? Um, so we've talked through engineering comments. We have a good plan. We're going to get that finalized by the next meeting. That's right. I I'm

We have the fire department. We want just to get on record. We'll see. I asked her just to confirm one way the other I had sent it to her whenever we originally. And I just thought I'd pull up the RFP at least and I I'll incorporate the RFP in the um uh decision along with the memorandum or the development. Oh, there it's which was it in Jackie? You said the details development agreement but I couldn't be in my You can start at the beginning. There's been a couple amendments to this. Nothing to do with all anything. Did you about that that mayor residents would be uh free was in here too or is that you just mentioned that? No, that was in there.

Sorry. Yeah, you're right. I I wouldn't have to look at it. So, if you saw it, then I saw it and I didn't see anything else. So, my kids are very excited to go.

Oh, I'm excited. Um Chris, the thing might be what might be helpful to speed things up too if um would be if we went through the criteria, right? Special permit,

right? And um we do need to finish the conversation about um the the public the contribution of originally was parking spaces on the roadway which is challenging for many reasons. We talked about removing meter heads which I is I believe DPW has said would be challenging for other reasons. So we do need to find a way to meet that criteria. Here it is. Okay. I'm sorry, Chris. I didn't interrupt. I have the No, you zoom in. I'm just saying we need to we need to meet Yeah.

meet the criteria um for what we were discussing. So, this is um let's see, we got seven days a week, six hours a day. Uh free access for students. Uh the museum may automatic I didn't shall not be charged an admission price. Non-residents charge $5. They will we will Oh, the cultural district is where that money will go. Cultural district. Yeah. I didn't know they have one local arteries.

Oh, such as the culture. Yeah. Yeah. It's a downtown. It's worth it because that's what they call. They founded it after that. So, it's downtown fund.

Unless I'm mistake. I'll double check. Okay. I think that's still me, but I can tie it up. So, so that would would that would be just be donated to the fund. Okay. So little artists exhibit we haven't even gone through this but uh that's nice for the um interior exterior exhibit space for local artists who collaborate art collaborators including but not limited to art space and then this was one thing that we never did discuss Um if we want town owned way finding such the landing or cultural district or whatever um which is the the location is on the I get that digital sign got removed from the VA.

I I think it did. It did. Yeah. I I wasn't I'm kind of I'm not as familiar with the VA. I didn't work on that. So, Jackie and Jimmy can tell you. Um, so that you go with that? Yes. Yeah. I think that contain I didn't there's a couple of things there that would the board might want to I mean you know just as good as you're aware specifically for any admission that

um instead of parking spots on the roadway instead of contributing to including meters and other sort of aspects of helping out with downtown um other applicants have provided just a onetime monetary donation. Um, we've done this for the Dominoes and for the marijuana shops and a few others. Um, would that be would that be amendable? Do you guys This would be donating to what's called the downtown enhancement fund. Any idea the amount of the amount?

Um, let's see. We've had applicants range from $500 to $10,000 so far. Um, the $500 was for the very very tiny micro marijuana shop. No, the $500 was for um the the fort's place. Yes, for a small two unit or something like that. Um I forget what Do you remember what the the pot shop the Sorry, the establishments. Yeah, I had them all here at Sure.

What was Domino's? Uh the address is what would you say? They were $2,000. We based I have a worksheet here based on square footage or number of units residential. I just go through them. If you'd like

what's that? We'll go a long but three grand would 5K if I think 5K would I think match and be equitable with other establishments cuz I I don't I don't want an establishment coming up to say why did they get why did they get less for that I want I'm trying to balance it you know that's fine okay so if so the 5,000

for the board would 5,000 be a reasonable contribution ution. Um, and this would this would the other part of the contribution. Um, well, anyway, I think yeah, it should help. What's that? Steam. That should help too. get you I think get you off there. We'll give you five grand but I think let me see. So your argument is museum is part of a contribution too. Yeah. Okay. With the five grand.

Yeah. What does the board think? Yeah. 24 Main Street is those condos. How many condos are there in there? Six or something, right? Five. There's more. I don't remember. Five. Five. That was five. There's four grand. So that seems 24 Main Street. I'm just trying to remember. Which one is that? I don't know. It's on your list. Oh, Main Street. Oh, that was the Seven Trees. Okay. That's That's Rise. Oh, that was Rise. Say right next to building. Oh, yeah. So, Rise, right? Seven.

Yeah. Right next to that was before we had the downtown. Yeah. Well, they did that. Yeah. And we had them do the way finding. Yeah. Um I'm okay with five grand and them doing way finding locations if select board wants it. What What is in the development agreement? It references being able to install way signs.

They wanted to put like a downtown cultural district sign of a sign and it was Yeah. So in conglomerate there's a museum there's wayfinding that's going to be the contribution and 5k towards the enhancement fund and I I think I think the criteria you know everything with the walkability and the uh uh experience enhancement of the experience museum and the uh the bonus that for um residents it's free yeah for the the donation to the fund keeps. Um I I I think that package justifies it for sure.

Yeah. So now we don't have to talk about parking any other parking stuff. I think it's great. Unrelated to you guys. While I appreciate the downtown enhancement fund, I would prefer if we could also find concrete things sometimes that could actually happen. And I find it frustrating. Well, you kind of with down. Yes. Anybody can. We can't. Why? I'm I'm just saying I I would like I don't want that to be our only option going forward.

Oh, what were the more fun? Yeah, it's just an opt. Yeah, but I mean so far is how it's utilized sometimes cuz we're we said like for example, we did the tree wells or we did the hanging flower pots or whatever it was. You can do that but but but people are free to apply for the fund. So if there is a specific idea downtown benches or whatever it may be I mean that that option is there too but if you wanted a specific project like some of the some of the projects will lend themselves to an improvement like when we get a specific project

then I will be applying for those funds to get parallel parking spaces and to get parking meters removed. You could do that or you could well you could do that but but Bill you could still act if you wanted a um an amenity you know or specific if it makes sense we could do that too the options are there sorry this is this is this is Natalie's frustration she wants the EDC and the business council downtown and other entities that are involved to have some concrete ideas right that we could have applicants that are very willing to contribute. That's it would be great if the planning I said that and not that

if the planning board had a representative on EDC plan that would be so good. My point is the I'm just saying the parking meters are a concrete plan that has already been approved in other parts of town. This is not reinventing the wheel. This could have happened. So it's just frustrating. So, let's let's apply for it and then we'll get a contract from from Jimmy to remove Perfect. Would you have to for $5,000? No. Now, anything though. Yeah. What you want? Yeah.

So um for example the best I think the definition is fine. I think maybe there's a way to do this with this by the battery engine storage systems upgraded 15 kilow production

which allows people who have them in their garage 15 kilow. Yeah. Yeah. Yeah. I mean that's small. That's not large. And then even 15 is pretty large for we can adjust that. If it's 15 kilowatt, you want it within a water restricted area. If if you have a fire, what you do? We're going to change it again in the spring. mostly so people who already have residential ones won't suddenly be there's some number we don't know what the number is

nobody's going to try to install a commercial one for 15 kilowatt so that's our concern at the moment who knows what's in town already the wiring injector I'm going to use this uh water supply protection district. Is it all around the wells? Yeah, it's 23.

We have three well fields. And so, you know, they're not they're not circles, but if you draw concentric circles or draw circles around mostly well fields, takes up a good amount of time. I'm I'm fine. I think that definition works. What Bill said? where you send it.

This one's just [Music] kindability. Um [Music] You see that?

They say to be greater than 20 kilowatt. low nickel ion is now 30. Well, is it really number two where it says tier one versus tier two greater than or less than one mega megawatt power? I think it just means megawatt doesn't spel though. battery.

So, I mean, this this thing's going to be on the books for 6 months. So, let's just pick a number. I think 15's fine. 15 small systems. 15 is a whole house backup atom size. That's the only thing I can imagine their current would be, right? Would you be able to charge a car to that? Yes. Oh, lightning. Where's Julia? Yeah. I think I think a poor lightning because that could run.

Right. Right. I think if you're good that 15 sounds good to me, maybe just put that one and then we're gonna refine the other one. Chris and uh me and Zoe on this one. We got to make thresholds at point anyways. All right. Um, let's open it up for public comment. Nobody in the room anyone's online. Did we say 15 kilows?

Yeah, that's like a fifth of the size of our car battery. So, if our car goes up, we in a lot worse shape than is probably

so what do we want to do guys for the next six months? Yeah. Then then we can write something more specific. Good. Yeah. Make a motion. I'll make a motion to recommend this to select meeting or attend meeting. I'll make a motion to recommend the proposed bylaw amendment meeting for fall of 2025. Yeah, the change discussed with the amended discussion tonight.

Oh, for for both sections 9.2 and 11 of battery and energy storage system.

All in favor, please raise your hand. 52 meeting. Okay. Um, I'll make a motion to close the public hearing for this bylaw. All

in favor to close the hearing, please close a bill that's opened up for the next public hearing. This is for the zoning fil amendment section 2.2 of the overlink districts. This is a point initiative um to amend section 9 or to amend section 2.2 2 um of the Virginia bylaws um by adding the power mill overlay district the listing of the overlay districts in section 2.2 bill would you like to explain? Yeah, there's it's it's just a um

this is just um what this this is doing is adjusting um our bylaws. Uh the in the beginning of the zoning bylaws section it's just lists what vote related districts are included uh in town and it's just to add the to it. Show you. So right here 2.2 right here.

That it members public Any [Music] questions from the board? Okay. Make a motion to approve this by amendment section 2.2 to the add the overlay district as discussed. Second. All in favor, please. 50 to approve the amendment.

Recommended town meeting. Um, let's open up to close the public hearing. Let's uh close the public hearing for this proposed by amendment.

Second that favor to close the hearing. Please raise your hand. It's 5 Z to close the hearing. Let's open the hearing. Public hearing for the zoning bylaw amendment for the DO parking department. This is a another planning board initiative um to update section 9.4 for the downtown Oakley district um by making certain changes in build. Would you like to walk us through these changes? Um yeah. Well, which bill actually walk us through the changes?

Um changes. Billy wants to explain how

um here you go to section 6.1 parking parking table showing residential requirements multif family or more units one per studio 1.25 one bedroom, one and a half or two bedroom, two, three bedroom. So, probably two years ago, we made that change. Used to be like two per bedroom or something and we made that change to make it depending on the size of the bedrooms type bedroom. Um, and that now applies town. What we forgot to do is update it in our special DoD district requirements. Um, which when they were first done last time now. So, we're just saying let's just delete the special DoD district requirements and just go by the town. Are the rest of these DOT district parking requirements listed less restrictive than this?

That's 61. Yes. Okay. Don't ask if they're less restrictive than you know. It's essentially and the G just consistent. Any questions for board? No.

Again, noting there's no one here in the room by public comment. And Phil, let me just check to make sure there's still no one on noting there's no one else online. Do we have public comment? Public comment cannot be entered. Um, I will make a motion to uh recommend the proposed bylaw amendment um to town meeting. I'll second that.

All in favor of the motion to please 52 for town meeting. I'll make a motion to close the public hearing to close the public to close the public hearing. And that is short one. No, I that's all we have.

Great update. versus uh bank office change made today uh recommendation W and myself I did speak brief with Chris in between the we have the public parking lot now we have um and then the um was to be there was a fence that was proposed to go Uh when we looked at it, it seemed that it was going to be more it was going to do more damage than good and not look good. And the reason is there's only like a the sidewalk is not wide enough where it's going to be getting banged into. It seemed kind of superfluous now that it's built. They're clearly separated the parking lots. Um and uh so what we did was we talked to a developer and you know we'll do two seasons and if we want fence in they think it's worth it we can do it. I the more we looked at we were over there today. Um so far as we told the uh well that's it looks nice over there. I also confirmed, one of you asked me, I think um I I I thought they had, but I did confirm that everything's going to be downcast on landing for any of the stuff there. It's very very nice. It's going to be really cool. 30 they already rented three or four of them units, three of those units and they're going they're anticipating completion at the end of September and there's three affordables in it and the rest are so very cool. Um next we're meeting as I the road diet presentation and bring consultant in from beta so we can talk about it. Um I'm going to invite um you

know I'm going to make it like a um a couple meeting you know so we'll have that before Jim said it should be should be really interesting fun so we'll um and we have we have some options couple you have seen this stuff we're learning working some um so do some ideas and possib in the future. The last thing is um so Bill what's the purpose of being state is it just process that's the end

that's exactly it. So the meeting includes one uh presentation um and we're trying to think where is most effective and where could it be? Um because they're they're not this is not saying this is what's happening. These are this is all imagining and and giving um food for thought and I think it's they're pretty good concepts on there. So it'll be kind of like we did with the veteran memorial park. It's like a schmish board. You can look and see what they think and and since this board will be involved with a lot of stuff downtown. I thought it was a really logical place to start. I'm going to invite all the other boards. Um I'm going to give a five minute and a 10 minute why um why traffic coming is desirable in that area based on um some stuff that I've collected and then the rest will be made will be given um presentation online. What what's the outreach to the butters like everybody who lives and owns the store there? Yeah, I'm going I'm burying it right now. Um, so we're gonna um, you know, I can't say exact. I would say that we're going to put it on the website. We'll circulate it. Um, flyer, have a flyer that'll go out tomorrow. Um, we'll put it on the I'll put it on the U Maynard the voice the new location out there. We have a mailing list we'll send it to. Um I'm not going to do like a registered mailing or anything like that. But

are you going to tell the mayor Business Alliance? Yeah. You invite the EDC. Oh yeah. Well, what how long's the presentation from the consultant? About 20 minutes, I think they said. Yeah, we can. I mean, I don't I didn't tell them. I thought

Yeah, that's where you cut it off. Well, it's it's just again they're going to show you how stuff. So, for example, we have some different wits. We have uh a couple of intersection changes, some potential parking changes downtown, uh loading zones added, widening, you know, widening of sidewalks, narrowing of the street, and you know, they these are all things you can look at and think about as we move forward. So it' be pretty exciting.

Is there any there's no decisions being made by the phone board on this? This is just a presentation of based on I needed to start somewhere and I started with the consultant to uh um work with DBW and what would potentially uh work downtown or some some options to improve our to improve our pedestrian and um non-motorized vehicle circulation downtown. So, so Peter's done after none of the concepts will be changed or edited post meeting. The meeting is just to get

very similar very similar to the way we did the um Veterans Memorial Park. It gives you something to build. Has DPW seen it? Has DPW seen it? I assume they hate everything.

Okay. Um, and I think that's everything. We've got in town meeting. We got all that, you know, that's all scheduled. And, um, that's all I got. What's the water status master plan?

Oh, yeah. Yeah. Yeah. Uh, I had an idea that the water circulation next year, as you know, my plan is to have Zoe uh, work on a year-long update of the master plan. And I thought I talked to you guys about an idea. um that when we update the mask plan uh and we go through the elements, we I think we should recognize and tailor some of these initiatives to the idea that, you know, we're going to have water troubles for a while. And so we might want to review thinking of that, you know, and of course we'll keep the stuff, you know, even we did this originally the our master plan in 2020. We knew the water was critical and we we have stuff, you know, everything is geared about painting the water like say the MW or whatever the case may be. Obviously, we keep that, but it may be that we um we alter some of our our goals and objectives. We've achieved a lot of them anyway, but we I would think we want to do it with the idea that we don't want to necessarily make it dependent on water. So for example, just for example, maybe one of our goals is widening sidewalks sort of in certain areas sort of uh redeveloping a specific area of town or you know concentrating on things like that. Maybe you know infill where we where can we cultivate infill development that already has capacity things like that. Um, so that was kind of what I thought was a new idea. You know, I'm trying to uh find a silver lining with the with the water and and I thought this might

be we can do some really cool stuff. You know, we have a project coming in at um former epsilon building in a little mixed use little four unit um mixed use of the epsilon. Um that's the property um Triangle. Yeah. The old mechanic shop adjacent to Pizza and Barrier.

So Maynard Pizza and Bar looking at it to the left. There's a old onetory CMU. Looks like a concession. Old gas station. Old yellow mechanic gas station. 12 or 19 parking spaces in a long just nothing which is a real trend. Yeah.

So, this will give us um if you think about it, once that's done um Main Street, it's looking better. I mean, look better. It's looking better better and better. So, I'm thinking like, okay, so maybe we look where else wherever and what can we what amenities would be possible? What should we maybe we do some different grants and stuff? But the point is, the point is I want to turn chicken poop to chicken soup if we can. Not the best, but you know, he's just talking.

All right. Is that it? I think so. I'll make a motion to close the meeting to close meet [Music] the meeting. Thanks everyone. Good morning.