Board of Supervisors - Regular Meeting

30. I'll go ahead and entertain a motion to come out of recess and go into our meeting. So moved. Do I have a second? Second. Okay. All in favor please vote aye. Aye. We are in our meeting now and Just a recap for folks is we went into our meeting at 9 o'clock because it was posted at 9, it was a typo, but we felt it best to just have a meeting since that was posted. And because we have folks that were here to do presentations as well as three public hearings, the board opted to go into recess until 9.30 so we can accommodate those folks and their expectations. We've already had our roll call. However, we do need to start with our invocation. So if you could come up and we'll do that in the pledge and then we'll begin.

All right, join me as we ask the Lord to bless this time. Father, we thank you for this day and for the blessings that you shower down on us. This land you've given us, our prosperity, our freedoms, but most of all, we thank you for your son. Thank you for providing a path to forgiveness. Lord, we know that on our own that we are your enemies, and that the only way to you is through Jesus' sacrificial death on our behalf and repentance, and that that allows us to be reconciled to you. But you go beyond just forgiving us. You make us your sons and your daughters, no longer your enemies, but your heirs. It's in this spirit of thankfulness, then, that we come to you humbly and ask that you would guide us here today. Focus us all on the needs of this community above any personal desires or ambitions and give our leaders wisdom that they would know the best solutions for the problems that we face. And finally, Lord, we ask for unity. Bring everyone here together around the work to be done so that this community can be blessed. We pray this all in your holy name. Amen.

and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you again.

All right, thank you for everyone's patience. The first item is to review the agenda and disclosure of conflict of interest. I believe that we have some changes to the agenda. So one thing I'd like the board to be aware of, I have not yet received a contract from Summit, so it hasn't gone through legal review yet. So I would like to table that resolution for now until I have that and remove that from the agenda. We also need to add a resolution for longevity for one of our EMS employees. And then also resolution regarding the commemorative flag For the Iowa State Bar Association, it's just a pre-functionary resolution. And then there was also, we need to add the review of the contract policy. For some reason it was left off by accident. So we're going to put that on there. Since there's no action taken, it's just a discussion. What are you putting it under? It would be under old business. And it's review of contract? Review of contract policy. So I know Michelle sent us one and I sent one. I don't know if you guys have anything that you want to discuss. We can talk about that. Send that to me. I will send that to you. Okay, so... Is the board opposed to making these agenda amendments? No, so moved to make changes to the agenda. Okay, so just to read, did you get all that down or did you want me to recap? No, I got it. Okay, good. All right, so I'll entertain a motion to amend the agenda as documented. Do I have a second? I made a motion to have a second. I'll second. Any discussion? All in favor? Aye. Okay, agenda is amended. All right, so that brings us to the consent agenda. I'll entertain a motion to approve the consent agenda.

So, no, there are, on the minutes, I have issue with the minutes. Numerous spelling errors, incorrect titles. Is this something that we can get a draft of the minutes? before they're posted. She sends it to me. She sends it to me. So would you prefer she send it to everybody? I would. I think having multiple eyeballs on it would be good.

Yes. Because I miss things and then you catch things.

I took a couple of the title changes out. So can you tell which ones were you speaking of?

So do we want to take meeting time to do this? Because I can walk through it. There's a lot. Why don't we table the minutes? You send her and please copy the board so i have highlighted my concerns with it so i'll send that to all of you um and let's table the approval of it all the minutes or just certainly look here if there's any that are okay it appears i think wednesday april first minutes are okay so do you want to name ones that are not Yes, I can do that too. Thank you. So, we have March 30th minutes are incorrect. Tuesday, March 31st minutes are incorrect. Nobody spoke down here. Tuesday, April 14th. Which one? the big one the main board meeting yeah and i think that's it okay so um why don't you send her the corrections to michelle then she sends them to us and then everybody can everybody can take a quick look okay yeah

I think that'd be a good idea, multiple eyeballs. And then going forward, Michelle, would you mind just sending it to the board? And that way you can get input from each one of us. Because we'll, multiple eyeballs are good. So what I'm hearing is a motion to table the minutes from March 30th, March 31st, and the April 14th meeting. Yeah. Correct. Is that correct? Correct. Okay. The rest of the minutes are fine? Yes. Okay. So is that a motion? Yes. Okay. Do I have a second? Yeah, I'll second. Okay. Any discussion on that?

No.

Okay. So I'll entertain a motion then to approve the consent agenda as amended with those minutes being tabled for further review. So moved. Do I have a second? I'll second. All right. Any discussion? All in favor, please vote aye. Aye. Aye. All opposed? Motion carries. Okay. That brings us into department head reports and discussion. The first person on board is Brady.

Hello, I'm Brady, EMS director, Madison County EMS. Okay. I thank the board for adding that amendment for my staff's longevity. I must have forgot to hit send on the email or put an attachment in it.

This happens. It happens.

So from the last meeting to this one, we've had a total of 116 calls. I think you guys kind of got the breakdown there. That's about average for the month. rather than the ems building on the first and second we had cpr class that jess had set up also on the second i had an ig emsa meeting which is kind of like they're thinking about it's kind of like the ims and people they give us some discounts we have not joined that it's just brand new so we're just kind of figuring out about that

This is different than the...

Different than IMSA. It's kind of the same exact, kind of the same thing, a little bit different. It's, they're just getting it started. So they've got, I think they've got like 12 or 15 EMS agencies around the country. This will be more than, like this won't just be Iowa. This will be nationwide to let us pull from different stuff. But we're just kind of researching that right now. Nothing has been, they're new, so they're just getting the name out there, so. Had a meeting with them. It stopped to bleed at the Winterset Junior High School. Two classes, which is good. I'm glad they're still doing that. Interstate 35 had a mock car crash on the 10th. We brought in Life Flight, kind of like the every 15-minute program before prom. We had no calls during Interstate's prom and overnight, so that was good. Maybe they took some of that to heart.

How did that class go?

Very good, very good. They had the whole high school come out. We had Life Flight land. They have two cars with mock patients. We come up, cut the cars up, pull the patients out. One of the students got arrested, you know, for whatever.

Did they just pick someone at random or did they mock them?

The school did all that themselves. So when we roll up on scene, it's, I mean, there wasn't a parking lot, of course, but the cars would crash. They're smashing over each other. There's patients in it with. moulaged out by the art department and so we pull them out and make it look like it's a real deal.

So the driver probably got arrested?

Yes, a driver of one of the vehicles which we were taking care of patients so I'm not sure which one of that it was. So and then on the 14th we had a insurance meeting here. On the 15th we did Build My Future at the Iowa State Fairgrounds which we've done this is the second year. That's a big, that's 7,300 kids that come through. It's like a big giant job fair. So we have, there's 7,300 kids that go there. Some of them come and see us. A lot of interest. So hopefully in the future there'll be.

Is that improving?

Yeah, yeah. There was, the whole Barrett Industries building is full of stuff. We were over in the Hall of Law with us and all the other EMS agencies, police. stuff like that, so they come through and talk to us. We take a bunch of stuff up there, let them practice different stuff if they want to try it.

Is it harder to recruit now? Oh, 100%. They always can.

The 16th, we did a PALS class to get everybody recertified. We opened it up to the county. A couple people from St. Charles showed up. On the 16th, we had an opioid task force meeting. Everything's going great there. They're doing a very good job. I know that there's a bunch of stuff that's been happening with them, so everything's doing really well. They've done a great job with what they're doing. I hope we can continue with that, because they're helping schools out tremendously. Catching the kids before it hopefully gets too bad. On the 20th, we have the National Crime Victims Awareness presentation at the courthouse, which was really good. I don't see the attorney here, but he set that up. Very good class. We have a car seat check event on the 22nd at the EMS building. We've got five certified car seat technicians. So if anybody needs their car seats checked or installed, let me know.

Do you give away car seats?

We've got two from the state, yeah. If somebody needs car seats, we've got two. And if we get rid of those, they will give us those. So there's a program going on right now. with the state, that they will provide car seats to people that need them. There's just some paperwork we have to do, which isn't real hard.

And they're free to them?

They're free to them.

Wow, thanks, Braden. Do you get only so many?

Yes, so we get two, and if we use one, then we'll get another one. Okay. So we will maintain two.

How many?

They haven't told me a limit yet, so... We had a GEMT update meeting for some stuff that might be coming out. That's that Medicaid money that we get on top of the actual Medicaid calls because they don't pay us enough for that. So we get money from that. The 24th, we did a kindergarten class, what to do in an emergency. So we had a pretty big turnout. Winterset brought their kids up and we went through the ambulance, told them what to do in case of an emergency. We got a hold of dispatch, had a call 911, stuff like that. They were a lot more engaged than I thought they would be for kindergarteners. So that was really good. This afternoon, I have a quarterly trauma meeting with Madison County Memorial Hospital. We have AED training at the courthouse on the 29th. Emergency preparedness meeting in Warren County with their emergency response teams on the 30th and then the 1st. We're gonna do the other services, train them on ADD also. So that's my report. Any questions?

Thank you, Brady. No, just a thank you for the CPR training. It was fabulous. And doing the AED training we had. Just to clarify, we had found two unused new AEDs at the former ambulance garage. So I believe Chip mounted those, wanted a third for the courthouse, and wanted elderly services. So we have a range of training for Brady to make sure those occupants are not using them.

All right.

Thank you. Thank you.

All right.

So what I'm turning in today is a petition to save the building.

There is 273 names on this.

I'll take a motion to receive and file. So moved to receive and file the petition. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Anything else, guys?

Yeah, I just want to say on the petition, people want to save the buildings because veterans are there. And this is for everybody, not just veterans. So I figured it's fine. Okay.

All right, thank you. Okay, next person is Mitch.

Hello. Hello. Thanks for stealing part of my thunder. Appreciate that. Yeah, I was all excited in there. I was like, ah, Brady, come on. So, good to see everybody again. I'm the emergency manager for the county here. Just going to give some quick updates on things we've been working on, things that we have in the plans. On Thursday, the 23rd of April, when we had our severe weather down here, There was a possible tornado that touched down just north off of Cummings Road on Northridge Trail, I believe it was. Somebody reached out to me. They told them that they had some damage on their property, possible roof damage. And like even their fifth wheel camper got turned over and moved about 25 feet. So, I mean, that's why you gotta make sure that you're in a really stable, secure place when severe weather's coming, because just a roof doesn't mean that it's not gonna be something two by four flying through a thin particle board wall or something. And after that experience, it's a reminder that days like today are the days that we need to make our emergency preparation plans. You gotta know them, you gotta communicate them, you gotta know where you're gonna go. You gotta make sure everybody in your family or everybody in your organization or team knows you're on the safe page. You can't wait until a bad day to try to plan it because then you gotta run around and try to pretend like all your batteries are in your flashlights and that you're gonna have everything that you need. So, days like today when we don't have severe weather threats are the days that we need to concentrate on our emergency plans. As Brady said, on the 10th of April, we did a full-scale exercise with the I-35 schools in recognition of Driver Awareness Month. That actually, the idea was brought to them by their student council. So they have some kids that are really in tune with what's going on. And like we've said before, a lot of kids today are very, very distracted. They've had a phone in their hand their whole life. So they're overconfident. They think that they can just do whatever. They're always staring at it and they're not really paying attention to the road. Unfortunately, I've seen some of our first responders have to show up to something that we're pretty sure that it was directly caused by that distracted driving. We have two light flights and two ambulances in the same Same road, you notice the necessity to, ideally if it was my choice, every kid would take their phone, throw it in their trunk, whatever they get somewhere, go back around, get it out of their trunk, and then they can look at what two text messages they missed in the time they were on the road. But yeah, we had great coordination. It involved the Madison County Sheriff's Department, Madison County EMS, Truro Fire and Rescue, St. Charles Fire and Rescue, the State Patrol was there, put on a little presentation to the kids about everything. They even had this really nice, what used to be a really nice Camaro that was on the trailer and it was just all smashed up because they were doing some new challenges that are on TikTok where they're driving as fast as they can and recording and then they shut their lights off. Well, this car went off the road and it was just immediately smashed up. I don't know if or how that person got out, but part of the exercise was you saw what all it took. The fire departments actually had to physically cut the roof off of one of the vehicles. We were just showing the kids what all it takes to save somebody, to try to save somebody because they wanted to look at their phone or they wanted to have some drinks before they were driving. Then they could have endangered the lives of other people. So it was a great exercise. Brady did a lot of work on the back end, lining up things. Also, Deputy Hollerud, he did a great job. He's our school resource officer down there. We're lucky we do have school resource officers within all of our schools here in the county. They're great. They're making a much less soft target. So just knowing that they're there and involved and that the kids are that involved with them is also teaching them that the responders are the good guys. We're the ones looking out for you. We're the ones here to help. We're not bad guys that you don't want to talk to. So it's just great communication. They're doing other things. I was also involved in a state exercise with Homeland Security. And it was a mock severe weather, came through from west to east. It involved Mills County, Adair, Guthrie, us, and Warren County. we were able to help set up the scenarios. Part of the scenario that I set up was that severe weather came and knocked out all internet communications. So I had to do everything from the cell phone and then communicating with the sheriff and other people. And at this point we had severe weather down in Clayton Creek and we had hikers that were missing campers. So it just showed with our struggle how we would have to go out and find them in severe weather, even in plug situations. He'd obviously never been down in Clayton Creek. He didn't realize that you're not going to flood that high. But, you know, still, that's not an area where I'd want to be lost. I was talking to Clayton about it one time. I was like, I want to go walking through there. And he's like, yeah, bobcats love you. I was like, oh, all right. I'm not going down there then because I got short little legs. I can't run very fast. They're going to catch me.

Just because you have long legs doesn't mean you run fast either. That's true.

Even if I could, I'd probably get to the door before winded. So they're really going to catch me.

The bobcats don't catch the coyotes well.

Yeah, there's something out there.

They're volatile.

Yeah, and I'm a little chunky, so they see me. I've got a lot of good marbling, probably. The brother can't run either. Last week I was invited down over to Clark County to take place and they had a school active shooter drill. And it just showed all the resources and coordination of what would happen. We were involved, Warren County were involved, Union County was involved. They even had the chief of police from Granger come down. You know, they were patting everybody down before we went to the schools just to make sure that there wasn't a bad character going to sneak in there and do something while there's simulated chaos going on. So that was the most in-depth one as far as something like at school happening that I've been involved with yet. It was a great learning experience that Byron, who's my mentor, he really, really does a lot of work and he's very smart and we're lucky to have him. I'm still at the point where if anything is to happen up here, he'll be up here to help as long as they're not affected as well. But part of what I need to be doing is out and about and working with other EMAs so that way we can help get resources. In the one with the state that I took part in, they would simulate that a fire department called in to get help. And they're like, you can't call that in. It has to be your emergency manager. So there's certain things that people can use channels in order to get resources. So it could be Jason McDonald's idea. He could tell me exactly what he needs, but he can't make that call. You know, if we need a hazmat because we have something in our fire department's first one there, they still can't make that call. That's got to be either the sheriff or it's got to be myself. So they've got to get one of us on scene to make that call because it's going to be coming out of the county. You know, we have the contract with them. We pay them every year just to stay so we can use their resources for the Des Moines Hazmat.

So it's only you two that can call it in. So there's no, okay, which is a good idea.

To get the trucks moving. They can call in to tell them what they know, what they see, and this is what it looks like. Most of the stuff you do trouble shooting over the phone.

And is that procedure, that policy, already been disseminated to all of our first responders so they know?

The fire chiefs know that, yes. Especially having Rick on board, you know, Rick being a professional firefighter over, and Jason McDonald is very knowledgeable. Sean Boyle, very in tune with everything. So the communication between the fire departments, I've noticed, is great. I finally got to meet the dudes at Truro with theirs, you know, and they got some really... really high-level guys, you know, that one's a deputy in Polk County, and got to meet him, we did a hot wash afterwards, so we went over what went right, what went wrong, how we would do stuff different. There was a couple things, the timing of when people were dispatched, when they showed up, wasn't ideal, but then you're like, in an emergency, you're never gonna do what's ideal. In an emergency, you get what you get. You know, people will get there as soon as they can get there. where they, down in Clark County, we had it timed out that they dispatched somebody else out about every minute or two when they arrived at the school. So there would always be somebody new coming flying in there.

That's a good example of following the chain of command that many people do. Like you said, the two people. If you get too many people in different directions, you get chaos.

Yeah. So when EMS was the first one on scene down at Truro, that means that Brady or whoever was his highest ranking employee there would have been incident commander because they are busy rescuing people. So it's whatever specialty of the responders is there. that is the highest ranking one is in charge of that scene. If there's a hose on the ground and there's water shooting out, it's whatever fire chief is there. When I went up to that accident on Erland Road last year and state patrol showed up and they started parking supporters and Sean Boyle was not having any of that. He let them know that, you know, and they started kind of getting into it on the road and Clayton walked in between them and he was like, ladies, ladies, slow down, we're all here on the same team, you know. he was able to kind of calm it down a little bit, you know, because he understood what was going on. It's high tension, it's high pressure. So it gets the better of some people, but a lot of people are normally talking through and realize, you know, that they're on the same team and they're working for the same reasons. So those are some exercises I've been taking part in. I got a weekly conference up at Okoboji next month with all of the EMAs in the state. So that's, once again, really good networking. Good ways to find things out. You know, Doug Reed, with who you met down in Clark County when he did that training, he did a great presentation. I've got to know him better. He's a good resource. He helps me in a lot of things. He's very experienced. We've been working on our safety committee together, trying to get the steering committee kind of, well, the steering committee's going the right way. We're trying to find a way to expand it out now. Once again, we're still kind of fumbling around in the dark, looking for the light switch, but we're still trying to get the right way. It does feel like we are making great strides as far as what's going on. Kelly's doing a great job. I went and met with her just to find out what all her claims process is. I had no idea what all she did at that. She is very knowledgeable. And I think she makes it seem so easy because she's so good at it that it We don't understand what all she does in that claims process. And I'm just glad that we have her there. She's kind of a calming force. So she's a good person for people to talk to. The steering committee had a couple very productive meetings since last time I was up here talking. We had one where We were lucky enough that the sheriff and our engineer, Mike Hackett, showed up, and they came to one of the meetings. The wealth of knowledge that those two have, everything that Mike was sharing with us is just impressive, to say the least. You know, they have a great perspective, and they were able to share some of the knowledge and experience with us that kind of helped us stay on the right path. Sometimes I want to try to take on six things at once and then end up accomplishing none of them. You know, instead of going one and then get that done and then move to the next one, then move to the next one. So he's good at kind of being like focus, just focus on that trail. In the last steering committee meeting, we took great strides as far as what I thought we were getting. Deputy Kinney showed up even though he was on PTO. He didn't need to be there. But he's asked us if he could be part of this, especially since he has so much to do with the courthouse and the annex. So showed up on a day off. He had some really good conversations and discussions with Scott Smith about some of the safety procedures that we should do in the courthouse. when we're bringing new people in for trials and people that are going to sit there and they don't know how to exit and what's going to go on. So you saw that that was real good communication back and forth. The staff really likes it when we start talking internet stuff and ways to reduce incidents or increase safety. Kylie Barber, as always, had some great observations. from the tornado drill that we had last month and she shared them with the group. She just tried to keep us focused. We get a little off on stories in some of those meetings and she was good at just pulling us back in and focus on what we're there for. Chip helped greatly in our tornado drill, which he took attendance. He recorded who all was there in the courthouse. I was going to do it here about 20 minutes before that was to go off. I had to run up to Kylie's office because stuff got changed. We had an emergency at the park and an emergency at Clark Town. So they needed assistance with traffic control, and I wanted to get there and help in case anything was needed. EMS had to show up, sheriff, local police, a bunch of people working together. But thank you again for your help. Thank you for your help, Chip. I appreciate it. Jess does a lot of work in the background, and she's honestly the driving force of the safety committee. The commitment of buy-in that we have from her and what we're starting to get from the board is now, not starting to get, but that we have from the board is the only thing that's ever gonna make it possible. If there's not buy-in from the top, it's never gonna succeed. You'd like it, the last meeting we had, we had an agenda. So keep you on pace. You're gonna sit there twiddling your thumbs, wondering when we're gonna be done talking. So we're working towards that, taking minutes, starting to get organized. But that was Steve's. really good when he came to a meeting he was like next time let's have a chat so it was smart we could stay on task uh john stencil attended the imcwa conference this month um he shared a lot of the highlights of it those those trainings were the same days that i was involved with the state's exercise so i wasn't able to go but john gave us some very detailed uh it hit a lot of the highlights over there So I try to bring it up most times when I'm here is I do get to work with a lot of great people in this county and I actually get to see people getting along and working together. You know, so I still get faith that we're going to get through this, you know, and kind of get working in the right direction. And, you know, I'll be in the middle and kind of try to help out however I can, you know, because I'm here for everybody in here. Yeah, I don't know. I don't know what else to say. Just know we've got a lot of really good, talented, smart people. And we're lucky to be able to work with all of them that I work with. That's what makes being part of our project so much appreciated.

Would you go over the program for the sirens when they go off, when they don't? Oh, yeah. I'm sure there are people actually sitting home wondering, like my wife, why aren't the sirens going off?

Yes.

Specifically Thursday at about 8 o'clock, our severe thunderstorm warning changed to a tornado warning. So a lot of people that I was just trying to communicate with on Facebook, as much social media as I could, and then also in our chat groups. And I wanted to call Angela just to double check on why. But at that point when that happened, the rotation in the flying degree was out at the Winterset Airport. And so it was north of all of our population areas except for Earlham, but it was already east of Earlham and it was moving northeast. So we discussed it when I was talking with the sheriff and Angela, we weren't gonna sound the alarms because if we send everybody in their basement when it's not coming to them, eventually they're gonna hear that sound and be like, oh, where is it? And start going outside and looking. If that warning system is a get to shelter now, you don't know how much time you have. So get there now. And if we aren't taking it seriously and alarming people that don't need to be alarmed, Then eventually it's kind of like boy who cried wolf. When I always tell you guys, oh, we're going to get 10 inches of snow and we wake up and it's a dusting. You know, it's hard to believe that it's ever going to really happen when you see it that way. But Angela is very, very knowledgeable. Angela knows her system very well. I communicated with her. I made sure that I was not saying anything that was not incorrect or that was incorrect. I wanted to make sure every piece of communication I was relaying out there was what really happened, why it was decided, and what the coverage areas are.

So bottom line, if it's going away from us, you're not going to sound the alarm?

Correct. If it's If it's already north or northeast of us and it's moving northeast, we're not. I'm always on a Slack chat line with all of the EMAs in the state, all of the local meteorologists, and then just other people involved with the state. So we're discussing what we're seeing, and then I'm able to share that. I'm in two different conversation groups, one with EMS chief, sheriff, all the fire chiefs, and anybody else that they want related to that. So they did start Operation Storm Watch, which is when they send our responders out to go look. So they knew what areas it was, and they know when. And if they call in and they say, it is here, sound those now, Angela will sound it, or whoever's in dispatch will.

So your firefighters are still going out sitting on top of the hill. That was a job I never volunteered for, but they do. They go out and they sit them on the top of the hill and watch.

Yeah. Our firefighters, we got a lot of cowboys. We got a lot of dudes liking getting in those vehicles and firing them up and getting those sirens going. So, I mean, the more I'm going to meet, the more I'm going to work with, the more I really enjoy all of the first responders, to be honest. We're lucky to have the resources that we have.

Thanks, man. Yeah. Thank you. Thank you.

Thank you guys.

Thank you.

Thank you.

As you've all noticed, the new doors on the building, redevelopment, start demo, and replacement of the Hennig's doors, 413. We're nearing completion. There's still a few minor adjustments. The main being, I request the board to decide who to direct and charge and how the main access, what the security is. We've got three different means. We've got fobs. There's a keypad. on the on the deal or travis said there's an app on the phones we can do so i request the board to discuss moving forward with that but the north doors are set at the building hours they unlock it in i don't like the lock at 4 30. could you provide us a list of options that we can discuss at the next meeting and then we can decide how we want to proceed and we can give you direction

Okay, thank you.

I met with Midwest Services last week. We went over some core aeration, the courthouse grounds, and addressing the bare spots, maybe along the sidewalk where the ice melt kills off the grass. I believe some of the aeration's been done. They've started the new dirt seeding. The end goal of this is to bring our beautiful courthouse and grounds back to the centerpiece of the county. And last week, I collected fire extinguishers from the county buildings. We take them out to secondary roads for annual testing. And once testing's done, then we redistribute them. And the question was asked to me why I gather them all up and take them out to secondary roads. The easiest answer for me is such an $840, $45 charge to each building to go to. So by gathering up the fire extinguishers and taking them out there, it's just a one-time trip charge. I don't know, we got a three from public health building, 13 from here at the annex, and 18 at the courthouse. Takes about two hours to gather them up and three hours to redistribute them because I love them where they are. I met with For Sure Roofing last week at the elderly meal site to assess some roof issues, get some figures. to present the board. I was supposed to have some figures yesterday, but I have not received them in the email, but I also met with another roofer yesterday, and I'm meeting with another roofer Friday, and another roofer next week. It needs some major repairs, but once I get numbers, I present to you the board, so you can give me direction on moving forward. I have elaborated to all these elements. a timely manner to give me the numbers so you don't have to worry about us. The sooner you guys get numbers, the sooner we can determine what route we're going to go to. I've been collaborating with Gene Rosine, representing Friends in Winterset Parks and Rec. They wish to add two ornamental flower pots to the arch entrance at Monumental Park. I believe this is a wonderful idea. That's a beautification in the county. know she shared with me that once their parts they've doubled the hanging baskets and flowers have been out this year that's a good beautification process this is no expense to the county and i would like to ask that the auger prepare a resolution for may 12th for this thank you thank you that's wonderful thank you very much thank you very much thank you all right michelle you are up and i believe she emailed her report for us

Michelle Grant, Madison County Auditor.

My report this two weeks includes a process, a budget process update. We are in the process of gathering and certifying city, school, and township budgets. Any that are not complete at this time either have their hearings to be adopted between now and Thursday, or they need reminders that they just need to get them uploaded to the DOM so I can print them and certify them. There are seven entities that remain outstanding out of 33. And I'm anticipating by the date set on dawn for the public hearing, there'll be only one that is late. I've also started a process of the second budget amendment for fiscal year 26. My state auditor update for the report is, it currently is standing with the auditor and the treasurer both to fill the 10-day requirement to answer the deficiencies. The next step is for Supervisor Stenzel, myself, and the treasurer to sign the final results. It's one where they send you a letter, you say everything's A-okay and as good as it's gonna get, and then you're gonna look at some financial reports. So this is still the preliminary for that. That's my understanding from the email I got from the state. They will not publish the final, so I'm assuming it's still confidential.

Okay. That won't be public until it comes to the supervisors?

Exactly. Well, you know what? I better clarify that. So I will write that down to clarify. I did talk with David, with Maudlin and Jenkins. They can't start until it's all final. So we're just kind of in a holding pattern there. I got his email back just during this meeting here. Supervisor Stansel and I met on Friday. There were three things we visited about. The contract signing policy, which I understand we've enlisted an attorney for legal review of your document and that mine was taken into consideration. I do need to know, just for my clarification, especially processing invoices, did we use our county attorney or did we hire an outside counsel? I just used our board attorney. The board attorney, okay. And then is that something that...

So outside counsel? You used outside counsel, not our attorney.

I used the board attorney that we approved for the board, yes. And that was my clarification. Was that something you guys could individually... Seek him you don't have to actually as a unit decide that you're going to use them for this that would be a great Just wanted that clear clarify for myself, and I had two questions from the public about that so now I can clarify that for them We also talked about the new position of building manager. I know that's Because we have not You have not discussed what that will look like at the end. You will today. And also that's... We may not finalize it today. Oh, absolutely. So is that also under an attorney review? And did you use Ehlers & Cooney or did you use... It would be Ehlers & Cooney. Okay, because they're in our employment judgment. Great. I agreed with Supervisor Sanzel that the one I had submitted has too much detail because of course we're looking for this to be an exempt position so if you put too much detail in it then it kind of questions that FSLA designation. I just wanted to reiterate though that I don't want things to not be conveyed or tasks or responsibilities to fall off because in the end then we could have a person that's actually availing themselves of utilizing more vendors for tasks that we're currently handling in-house, which then will drive up the overall expenditures for your building and the grounds. So I just wanna make sure everybody's that in mind as you're fine tuning the building person. You also indicated that Well, your desire, and of course it's going to be a board decision, that I continue as a custodian at the courthouse, however, this person will not report to me if that's the board's decision. I'm going to keep saying that over and over again. Because I want you to make sure that nobody gets the idea that Supervisor Sandel is making decisions without the board. That's not my intention at all. So again, I recapped my concerns from the last meeting for you, just to keep it fresh and keep it on the forefront of our minds. We also talked about an overdue conversation with the fact of the IT liaison and the role of the auditor. We did determine that her thought is, that the elected officials will each oversee and be the primary contact of your department. So you won't reach out to me for pricing or administration in any way, shape or form. The only thing I'll remain in control over is the IT budget and the inventory. And that is, once again, if the board ultimately decides that's what they want. There was also mention that in the future, perhaps this building person will take on IT budget, IT inventory, and be that primary contact for our IT provider.

Basically an asset. We talked about asset management. I know we talked about it at last meeting too. So that's something that we have to work out. I know basically. Agreed. I totally agree.

This is my report.

Yeah. Okay. There was one more thing we talked about that I don't know if you did. We probably need to touch on it. We talked about this whole payroll thing. Sure, sure, sure. So back in February, An accusation was made that malfeasance occurred regarding the payroll issue by two previous employees, and we have since found out that's not the case. It was just a calculation error. Instead of using 2,088 hours for fiscal 26, the thought was that we had 2,080, which is not accurate. So it led to a misunderstanding of that and so I'd like to get that clarified because it's been reiterated multiple times at different meetings that there's been malfeasance in Ghana and we've accused private citizens of that and that is not the case.

Correct? So to be clear, I did an Excel spreadsheet and where there was supposed to be a TRUA per the previous practice, that was not done in some cases. And in some cases, those persons' salaries were actually reduced. And that meant a shortage of, and it goes beyond, it goes beyond. And so while your calculations are based on reports that you received, from what people are supposed to be earning. My calculations are based on what they received in their paychecks. So that's why I think maybe you can have your thoughts and I can have my thoughts. But unless there's proof. There is.

You should not be accusing people in public meetings. Oh, well, I'm glad you brought that up. Without evidence because the problem we have is that it can cause problems for the county. My concern when we do that is right now we have folks that were accused of something that are private citizens that before an investigation was done, before evidence was gathered, we should be doing that before we talk about that in a public meeting, if at all. And the second thing I have, a concern I have, is that I know we have disagreements on how money how the salaries work, but that is public information, and I requested from you all that data, because one thing we're not considering is that we have to look at the close of fiscal year and the beginning of the next fiscal year, and then also make sure how things are being worked. So it could be that they added something to the previous fiscal year, but we're only looking at one. They did not.

So I want you to let me say that I am in charge of payroll. I'm in charge of this investigation and I finished it. And so I gave you the results.

I haven't gotten any spreadsheet of the employees impacted, the amount of money impacted, all that stuff. Because based on the data, it looks like we're only talking about one day. It's not thousands of dollars per employee. The total amount was $5,214.

Over what? 20 employees. 20 pay periods.

And some of it went into 2024.

And it all, again, you're also blowing this up.

I'm not the one that made the accusation in the February meeting. Well, we'll have to disagree. You accused someone of having VPN access, which they didn't have. You accused them of malfeasance, which was not done. Were you aware?

I don't think I said malfeasance in any shape or form. Did I say malfeasance?

You implied that things were done wrong. I asked for a clarification at the next February meeting. I said, so was it just a payroll calculation error or was it intentional?

I can't read people's minds. I just know that this is the results.

Well, I always assume that we should assume that it was just a mistake, people make mistakes, rather than assuming that people are engaging in things that are illegal. And it's not just you that's saying it. Our county attorney is saying it, too. And I'm concerned about that. So we have private people that are being accused of things falsely. Because a full investigation wasn't done. And we should not be doing that in a public meeting.

Well, how could a private person change payroll? They can't.

But what I'm saying is they are private citizens now.

Now they're private, not a private citizen. They're private citizens now.

Yeah, but they worked. But the implication is that they did things that they did not have access to. But we wouldn't know that until the investigation was done. Are you finished? Are you finished? I'd like to return to my report. Okay. I just want to... That was an additional thing we talked about at our meeting. I wanna make sure the board has all the information. And when I asked for you to send the board all the information, you refused.

And we- My work product I refused. The public information, the time cards, they all went to you.

No, I did not get any of that information.

You did not get the salary report.

Yeah, we all got it.

You all got that. What I wanted was the- All the affected persons?

All the affected persons. their salary, the amount they were shorted, and over what period of time. And that is my role. I understand that, but as a board, we have the right to that information, it's public information. So, because I would like to know what happened, I'd like to know who was affected, and the amount of money, because there's been things thrown around publicly that is not accurate. And I'd like to have the data, so as a board, not just me, I ask the Senate to the entire board. And we need to have that information, Michelle, because we've had folks that have accused people of stealing thousands of dollars, and that's not true. That was not me. I know that wasn't you. Where do you hear all this stuff? It's in an email, Donnie. In your copy.

In public meetings, on camera?

And in public meetings, on camera.

So we can't keep doing that.

Well, I think what was the other part of our conversation, if you'd like that to be? How you do it as well.

No, I do not. I asked you a question at a meeting and you said you look into it and you did. I appreciate that. I appreciate that.

Are we done? Yeah, we're done.

So next one, camera server bids.

Yes, so you've got my report on that. I shared my concerns on April 14th meeting about the scope and the work in the RFQ. and it had changed in the discussions between the board meeting and the end result. It was broadened in such a way that it caused possible costs to increase substantially. While I understand the board did not direct Chair Stanzel to create a matrix. She indicated to me that she would, and I did see my email at 940 through today who sent the matrix. Here's my concerns. I have evaluated, so in absence of that, I went ahead and pulled some data. And while I think the decision is made, and I know we're tabling it today, but I may not have another opportunity to share my concerns and my findings, so I wanted to do that now. So the comparison was not apples to apples, and it brings up five questions that I think should be addressed prior to signing a contract. Number one, the model number for the digital watchdog does not include the RAID identification, which is quoted. So it might just be a typo, but there is a difference between the DWBJP It does not have that denoting R in it. So. Which quote is that? That would be the summit quote. They did two quotes. One for 15,000 and one for other. But on both, he references RAID 1 and RAID 5.

Right, those are two different. One is, one is.

But if you look at the model number next to the word RAID 1, it is not a RAID 1 quote. And it could be a typo.

Okay, so I think there's a misunderstanding from a technical standpoint. The RAID 1 is only for failover. The RAID 5 is the one that provides the actual backup storage. That we're not doing. Right, but that's the full RAID.

one that the raid one only provides failover there's no backup storage that's why it was it cost less but it's it's the wrong model number so you need to look into that for just yep yep yep okay so just i'm just saying not debating for everybody but i want you you've got my report uh the next thing is the model number on the calculation sheet indicates Windows 10, and I'm sure that's a typo because we wouldn't be installing a Windows 10. I need to clarify that. There are two 25 ports on the switch that JCI did. Why are we adding those if the cost is $16.77 if we already have switches, a PoE on the server?

To allow for expansion.

What?

To allow for expansion.

Correct, but we already have expansion on the switch. The Summit is not switching out the switch. We're doing the server, so you've already got your expansion. So my question is, why do we have another thing on the Summit's proposal for that?

Probably because to do this party upgrade.

Okay. Well, if you could find out for us. The switch is older. The switch is older. No, it's brand new. You just installed it.

The one at the courthouse?

In the courthouse. Or at the annex? In the courthouse. Okay. I will double check that. Thank you. The one at the annex is older. So then the biggest concern of mine is I could not find in the list of compatible cameras of all the new cameras we have. They're not compatible with the model number used in the accepted proposal, so that would be a concern. We wanna verify that we're not gonna have a glitch there. And then, I was concerned about what the word repurposed cameras means. The existing cameras are gonna be reused.

Reused. We're not replacing cameras.

And we're not gonna be switching out our brand new cameras because they're incompatible, okay. Great. I've already confirmed that they're compatible. You did? Okay, wow.

Because that was a concern of mine.

All right. So then... Just to kind of also recap, as I was reading that using a primary server for failover is not best practice. Usually when you have a true failover system, it's four servers, not you've got an actual dedicated one.

It depends on the size of the network.

And that's the last item there is related... We don't know the quality of our network. And I do know that, do you know the quality of our network between the buildings? Because that's really, that information was not provided to the vendors.

No, and they did ask that. Both of them did. Because that was not something on the RFP, I didn't feel comfortable making that decision without the board. But that's going to be evaluated for that. What will happen, though, is what will impact it is, for instance, if we decide to do streaming, that will put pressure on our network. I know that. So those are things that we need to consider. Now, what the cameras do, they don't take up a lot of,

don't take it they don't have a huge need but we need to keep that in mind yep i just like i said i want i wanted these things addressed um my final statement i understand this is all your decision your mind's made up but i do not believe if you look at my spreadsheet there that that Summit was the lower price. And even if we talk about the price to switch to all, what my calculations from my sheets were, even within a year and a half now, when we can probably plan on having the annex and the ambulance, we're looking at 44,727 versus 22,200, based on the numbers. So I think there's misunderstanding. Sure.

Okay, so JCI did three separate quotes. They did. The first quote was the lowest quote.

Which is actually the apples to apples to the 11-258.

No, that's not true. Okay. So the lowest quote did not include failover. In fact, on that quote, if you want failover, you have to go to the next quote. So that's why if you look at the matrix I provided you, there's three separate quotes. So there's the one.

A half an hour ago. I understand.

I understand that. And I apologize for not getting to, but that was, the board didn't need it, and I had other things to do, so I apologize. But now you have it. Thank you. So JCI did three separate quotes. One was, is keeping it as is right now without any failover and moving to their equipment. Three new servers. Correct. So the board desired failover. So then that pushed us to their second quote, which is, replace the servers, and provide failover. And then the third one was a fully RAD system, which provides storage, which is what I would prefer, because I think that's the best scenario for diversity. But we can always work up to that, because that definitely costs more for both vendors. If you compare apples to apples with failover, which is what the board requested, That second quote from JCI and the lower quote from Summit are the ones that are apples to apples. So if you look at the matrix, I think I sent you girls that as well. That is the apples to apples quote. And you have to make sure that we're comparing proper things. Okay, so there you have my report. Yes, so I appreciate that. Hopefully the matrix will make it a little bit clearer for you.

Again, I'm just going on what I see the apples, the apples are, and what you see, and that's fine. Okay, my last item, if anybody, does anybody have more on the camera server bits?

Nope.

think we're good we voted to table it so we need to move on well i just have one more thing in that just you know there was an accusation level levied against the auditor's uh department and uh that we had released information regarding the health claims of the supervisor's husband um you indicated that because a member of the public had posted on facebook information about the money amount of money And by the way, Supervisor Shandlul-Anapa had this conversation privately, so she knows we're going to talk about this. That the person had done so because they were provided information from someone in my office.

For someone in the county.

No, you said the auditor's office, straight up. Yep, you did. Anyway, please consider that I've had a personal conversation with Supervisor Stanzel, and the things that I've said I brought up was it's been openly and publicly shared, the information about her husband's medical condition, not only at the BOS meetings with members of the public, but also there was a GoFundMe page on Facebook, For many months now, you guys have been very vocal about your concerns of having part-time employees with full-time benefits. To her point, that's been done forever. We've always had health insurance benefits for the supervisors. We've openly discussed, the supervisor openly discussed the insurance, with insurance brokers, the impacts of high health claims on our self-insurance. I did speak with the person on Facebook, called her up, and she verified to me, because I would want to know that. No one in my office, not Lori Greenman,

Not Lance Coulter. She's not the only one. We spoke about the name of the person, but she's not the only one that has posted.

Again, again. I was able to verify. that no one in my office has released information. Most of us don't even have knowledge of that information. So I will just say that Kelly, Lance, Lori, and Mikayla were very, very upset by that accusation.

Is there any questions for me? Yes, just to clarify, just so the public knows that the actual medical, stuff is not shared with the auditor's office so they don't know what's going on so to alleviate any fears that have been communicated to me the only ones that know that is the actual folks that your providers True North and they have fiduciaries so when they get bills from Wellmark the only thing on there is the from what I understand from True North is the employee or patient name and the amount of money. So no one has shared the actual medical details. What's been said on Facebook is the amount of money. And I'm very disappointed that my husband's being looped into whatever drama that's going on in this county. Because it is unfortunate in an attempt to retaliate and hurt me. And it needs to stop, but I can't stop people from talking, of course. My main concern was Because we are a self-funded entity, that kind of information should not be shared. And my concern with you is because there was claims by multiple people that my husband has a lot of bills, implies that there's a knowledge being shared about those bills.

And I'm telling you, that was the wrong way to go about it.

Well, the only way for me to let the board know that that's going on is in a meeting, Michelle. Unfortunately, I don't like airing all this stuff in a meeting. But it's being aired in a meeting because it's being said in public. And we have false accusations all over the place on multiple people.

And I don't know how to stop it or how to talk to the board about it except in an open meeting. Well, you've had plenty of closed meetings to deal with those things.

I can't talk about that in a closed meeting. That's not one of the allowable topics.

Anyway, is there anything else for me? No, we're moving on.

Thank you. But hopefully, if you have any questions on that matrix, let me know. Hopefully I'll clear up some stuff. And then we'll revisit it if we bring this up again as a portfolio.

Okay.

Let's get back to the agenda. We are now at our public hearing. So what we normally do is we open up the public hearing and we have our zoning administrator give a recap of what it's about. So I will entertain a motion to enter public hearing for the Patterson Hills subdivision. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All right, aye. We are in the public hearing. It starts at 10.34. Ryan.

Good morning, board. Ryan Hobart, Madison County Zoning Administrator. Talking about Patterson Hill subdivision here. This is a two-lot subdivision. Applicants and property owners are Greg and Cherie Broadbent. Requested action for supervisor approval. This is in section 36 of the Union Township This property is currently zoned agricultural. Future land use plan and the comprehensive plan that was adopted in 24 is primary agriculture. It is the understanding of staff that both lots within the subdivision will be offered for sale on the open market as buildable lots for single family residential dwellings. The current legal use, the land being proposed for division is a part of a larger tract of farm ground has raised corn, soybeans, and hay for several years now. There are no known structures on the land being proposed for division. Relevant history, by a brief search of the recorder's documents, Court Officer Deed was recorded on August 28th of 2015, transferring approximately 122 acres, which includes the tract being proposed for division, to Greg and Cherie Broadbent from Nikki Hunter and Tim Agnell in the amount of $359,221.50. No portion of this tract is within the 100-year flood zone defined by FEMA. The tract that the division is taking place in has a CSR rating of 43.73. The subdivision plat request is located within two miles of the City of Patterson and is therefore subject to extraterritorial review. The City of Patterson has provided a resolution which is required to be reported with the subdivision accompanying documents. The resolution by the city of Patterson approves of the planning of these two lots. Each lot with the proposed subdivision has its own driveway entrance location. Lot one will have access onto Rolling Green Avenue, and lot two will have access onto 250 Williams Street. Madison County Engineer's Office has reviewed and approved these driveways under permit numbers 25-052 and 25-053. So these are rough roads? Yes.

And there are enough out of the city limits that they will have to provide their own sewer, electric, everything.

Yeah. Rural water, well. Everything.

Is there rural water out there?

Yeah. Staff findings. The Madison County comprehensive plan depicts future land use of this proposed subdivision as primary agriculture. This land use district provides for all agricultural practices in this agricultural first land use district. agricultural activity should be given primary consideration where conditions prove favorable. This category is where livestock production and feeding operations are allowed in non-farm. Residential developments are to be discouraged. Listed as an incompatible use for the primary agricultural land use district is residential acreage developments not associated with farming operation. while at the same time a compatible use within the primary agricultural land use district is single acreage developments. When I asked myself, I asked Keith Marvin, the guy that wrote the comprehensive plan, what is a single acreage development? It's not defined within the comprehensive plan. And I didn't really get any good feedback from him.

Can you define it in our ordinance, our new ordinance?

It is not in the draft of the new ordinance.

that back to the zoning commission when they ask them to define it.

And without that specifically being defined in the documents, zoning ordinance draft or comprehensive plan, staff doesn't feel confident providing a formal recommendation on the approval or denial of this subdivision request. The request does align with current Madison County zoning ordinance and subdivision regulations, but again, provides no clarity in the newly adopted comprehensive plan, specifically related to single acreage developments. That is part of the report.

I have a question for you. How would you define it? If you were king of the world, how would you define it if you were to go about doing it for our new ordinances?

I would think it would be considered as an important law. like a single acreage.

Okay, so kind of, it's the word development that's kind of throwing people off.

So a single... Yeah, so it could be, I mean, how many single acreage developments do we allow in a quarter, quarter section? I mean, there's so many questions there that aren't able to be answered at this point in time.

Because they're still in that limo. So when you, let's say you allow a lot of single acreage plots, The cities, they're out of city limits, so they aren't required to provide any services. Isn't this going to be pretty taxing on a county to have to provide just... Well, we don't provide it. They have to get on their own. No, we have to provide fire, rescue, all that stuff. And that's .

So the way the two-mile radius works from an incorporated city, those cities, incorporated cities, adopt an ordinance or resolution that any cloud survey or subdivision that is proposed within two miles they they have the ability to review those and basically if they were to say hey we want we're okay with this but we want you to hook into our sanitary sewer then that's going to be a condition that's going to have to be met where the city of patterson it's hard enough from there that they're not requesting any of that to be

So are they just within the two mile? Is that why we have to see them?

Anything within the two miles. I'm not sure exactly what the distance is from the city, but it's within the two mile radius.

So even though it's within the two, and I don't have that comp plan in front of me, so I apologize. So even though, so the two mile distance, Even though it's within the two miles of the city, it's still considered primary agriculture?

According to our future land use map and the complaint.

What's the CSR? What's not high? Forty-five?

Forty-three. Forty-three.

And that's why it was cattle? So it's pasture ground. It has farming on it.

It has row crop. It has hay ground. I think the past, the most recent imagery, it shows it as there's a portion of grass hay and a portion of clover or alfalfa hay.

Okay. Thank you. All right. So now we're in the time of public hearing for the public to give comment on this proposed proposal. Uh, propose, uh, one moment, please. Um, for his proposal for a submission. Um, so if you would, uh, the folks in the room, if you wish to comment.

Okay. Thank you. Okay.

So we're going to go into the public comment period of the public hearing. So if you would, if you wish to have a comment on this particular subdivision, please come to the microphone, get your name in town, and provide you have 10 minutes. And then once we're done in here, we'll move to the folks on the phone. And then if there's no other comments, we'll close this public hearing and go into the next public hearing. So anyone wish to comment here in the room?

Is it normal for me to comment on it? I'm the property owner.

Sure, you can comment on it.

What's your name and your city? My name is Greg Breitband and the city of Winterset. We are within the two mile limit of Patterson, part of it is. But this is very marginal farm ground. It was farmed. That's why the bottom of the hill is full of dirt. It shouldn't be farmed. It's a great place to build a house with a pond. I've talked to Warner Water. There's plenty of capacity. There's sand filtering nowadays. Sanitation's not an issue. I know the driveways have been approved and all that kind of stuff, so I really, I'm not sure what else to say about it. It seems to me like it fits the current and the future. selling it for the single family acreage part of it, a bigger place for somebody to have four-inch cows or whatever, and some hay ground, pasture.

Okay. Ray, do you think you could encourage that one landowner where the erosion is down on the hill? I'm sorry? On the one where the erosion is that's down on that hill? It's right down the middle of the two of those lots. That's all one big ditch. Would they entertain a big pond? That would stop some of that. I don't know.

It's currently listed as two lots. I mean, ideally, yeah, it'd be great if somebody would buy one. Put that great state of structure and stuff. Yeah. Or jointly, even, for that matter.

No, they could do that. They could do it jointly.

All right. Thank you very much. Anyone else wish to comment? All right, we're going to move to the phone. This is for the Patterson Hill Subdivision Public Hearing. If you wish to comment, please hit star six to unmute yourself and then state your name and your town, and you have 10 minutes to speak. Up to 10 minutes. You don't have to take that test. For public hearing, it's 10 to 11. We're going to probably talk about that somewhere in the future. Anyway, I'm sorry. Go ahead if you wish to speak.

They must want to speak on something else.

Okay. All right. Hearing no one, I'll entertain a motion to close the public hearing for the Patterson Hills subdivision. So moved. Second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. Public hearing on the Patterson Hills subdivision is closed at 1046 AM. I will entertain a motion to open the public hearing for the J5 subdivision. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. We are in a public hearing starting at 1046 for the J5 subdivision. Ryan, you are up.

Okay. Another two lot minor subdivision that consists of 36.35 acres. Mitchell and Dan Johnson are the property owners and applicants here. The requested action again is for Board of Supervisor approval. This request is in section 28 of Ohio Township. Existing zoning is agricultural. Future land use plan is primary. It is the understanding of staff that lot one will be transferred to Mitchell and Anna Johnson, which Mitchell is an owner currently. This is the lot they're currently constructing their personal residence on. We'll also give them the ability to have a mortgage on lot one without extending that mortgage onto the entire tract of land, which consists of lot one and two. Lot two will remain under the same ownership of Mitchell and Dan, which is a father and son under J5 LLC. Current legal use, the land being proposed for division is made up of grassland and a large pond. There is currently an active permit open for the construction of a single family owner occupied dwelling. as located on proposed lot one and there is an accessory dwelling in every cabin that has also been permitted on lot two. By research of the recorder's documents, a warranty deed was recorded on August 10th of 2020 transferring this 36.35 acre tract being proposed for division to J5 LLC from Dogface Farms LLC in the amount of $305,000. No portion of this track lies within the 100-year flood zone defined by FEMA. Staff has determined the CSR2 rating of this track to be 43.13. The subdivision is located within two miles of the city of Currell, so same thing here. It was subject to extraterritorial review. The City of Truro has provided a resolution which will be a recorded document with the subdivision plat. The resolution by the City of Truro approves the platting of these two locks under their resolution 2026-13. Each lock within the proposed subdivision has its own driveway entrance, both of which have been approved by the engineer's office and it abuts the valley butte avenue permit numbers 18-46 and 20-64 064 staff does recommend the board of supervisors approve j5 subdivision has submitted again it's going to be kind of The same deal, it's the comprehensive plan depicts the future land use of this primary act, which again is agricultural first land use district. The land comprised of the subdivision plot is owned by Mitchell and Dan Johnson, and neither of the proposed lots will be sold on the open market for any residential development, according to the applicants and the owners. Mitch and his wife have chosen to construct their personal residence on lot one, and the division will allow them to be the sole proprietors of that lot, as well as for the mortgage purposes. Yeah, and then it's staff's understanding that Mitchell will remain an owner with the slaughter of lot two.

Some people sell off lot three, don't you?

No. I don't anticipate that's where the big pond is and kind of their cabin. I think that that's going to stay within the family. I think the biggest thing regarding this is being able to have Mitch and his wife separated with their personal residence from the rest of the farm ground that him and his dad own. Just a financial license? More so than anything, yes.

And that's why you're recommending it? All right, anything else? Nope. Thanks, Ryan. All right, we are now in the public comment period of the public hearing. If you wish to comment on the J-5 subdivision, please come up and state your name and your town. You have 10 minutes, and then we will move to the folks on the fly. So anyone in here wish to comment? All right, seeing none, we'll go ahead and move to the phone. If there's someone on the phone that wishes to comment on the subdivision, please hit star six to unmute yourself, state your name and your town, and you will have 10 minutes to speak, up to 10 minutes to speak. Anyone unmuting? Michelle? No? All right, hearing none, I'll entertain a motion to go ahead and close the public hearing for the J-5 subdivision at 1052. Do we have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. All right, we are now in the third hearing. I'll entertain a motion to go into the hearing for, I'm sorry, Mike. for the bins subdivision at 1052. Do I have a second? Second. Any discussion? All in favor of going into the bins subdivision public hearing, please vote aye. Aye. Aye. Motion carries, we are in the public hearing.

Okay, another minor subdivision, two-lock subdivision consisting of 19.95 acres. The applicant is Susan McDonald and Robert Herrick. They are the executors of the Paul, the Earl Paul Benz estate. Property owner is Earl Benz. Again, requested action is approval by the Board of Supervisors. This is in section five of Webster Township. And once again, we are in a currently zoned agricultural property location with the future land use also reflecting primary agriculture. It's the understanding of staff that the proposed subdivision will allow the executors of Earl Binns' estate to transfer the two lots to the individuals listed in his living will, which I believe will be family members. The land being proposed for division is part of a larger tract of farm ground that has raised, again, corn, soybean, and hay for several years. There is a log home that was constructed in 2004 on proposed lot two, as well as a metal pole building that was constructed in 2005, 2006. Proposed lot one does not have any known structures and is currently in real-time production. Recorder's Office documents a warranty deed was recorded on May 19th, or May 16th, 1977, transferring approximately 112.5 acres which includes the tract being proposed for division. Earl Benz purchased his land from his mother, Emma, and his sister, Catherine, and other sister, Mary Ann, for $44,579. No portion of this tract lies within the 100-year flood zone. CSR of the tract is roughly 65, between the two parcels that are being divided. The subdivision plat is not located within two miles, therefore it didn't have to go through the extraterritorial review. The two lots within the subdivision are allowed to utilize the existing entrance for 1219 State Highway 92. Any new or additional entrances must be reviewed and approved by the Iowa Department of Transportation as Highway 92 is a state highway. Again, staff recommends the board supervise and approves. Then subdivision is submitted. As stated previously, the lot two has a single family dwelling on it currently that was constructed in 2004. The access to both lots above a paved highway, which does not create any impact on our county's secondary road system with any additional traffic. In essence, this division will only allow for one additional residence to be constructed. and that is on proposed lot one, which staff believes doesn't meet the goals or objectives of the primary agricultural land use district in the comprehensive plan. So it is staff's opinion that this request does align with the comprehensive plan as the county's zoning ordinance and the subdivision regulations. Questions there?

All right. Thank you, Ryan. We are in the public comment period of our public hearing. So same as before, if you wish to comment on this and you're in this room, we'll do the folks in the room first. Please come up, state your name and your town, and you have up to 10 minutes. Once we're done with the folks here, we'll move to the follow-up. Anyone wish to comment on the BINS subdivision? Okay, seeing none, we'll go ahead and move to the phone. Anyone on the phone, please hit star six to unmute your phone and state your name and your town. And you have up to 10 minutes to speak regarding this subdivision poster. All right, hearing none, I'll entertain a motion to close the public hearing for the BIN subdivision. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. We have closed the public hearing for the BIN subdivision at 1057. All right. We are now into presentations. Executive Director Ryan Marquardt of the Madison County Development Group.

Ryan Marquardt, Mass County Development Group.

So we'll burn down this list pretty quick here, since we're all interested in time. So we are continuing to work on the strategic plan with the University of Northern Iowa. We're working on a mission framework. We've had our first individual meeting and now we're gonna be here again in the middle of May, or latter part of May. Can you do that process? On the business retention expansion side of things, we're working with seven businesses. One of them has decided not to proceed, so we're back down to six that we're currently working with. We did get the new RFP that you sent in the mail, and it's probably put in on the NASCA development site. We are hampered a little bit in that we do not have our weapon delineation done yet. It's been a pretty unpleasant and wet stream. We're trying to do any kind of work field work or site prep work or any of that stuff, so we have been impeded by the moisture in that regard, so we don't have that done yet. On the Earlham industrial site, we are continuing to work with the landowner to make sure they're comfortable with everything before we make that public. We have started with Earlham infill housing, so we've been trying to document potential sites in town, so we have that available as a database. And then Winterset, you need to go for the state thriving community designation. So we'll be working with Holly over there to complete that designation. I think that's due in June. So we'll be working on that application. We did complete a draft TIF 20D agreement for adjoining communities seeking entry into Madison County that would allow for some cash flow to the county when TIF is used for development. So we have three communities in Miser, Van Meter, Cumming, and Norwalk, all but the county. If they seek entry, we would make their entry conditional, their entry annexation conditional to that 20D agreement, which would then allow for more tax low revenue to the county.

Do you think that's likely?

Maybe.

I mean, for entry? A lot of that, for their development, they depend on TIF.

Well, the question is then how do you make it a reasonable sum so that it doesn't impede development? So that's why we're seeking the input from the Mid-Iowa Planning Alliance in terms of what is appropriate now. What it may do is just delay the TIF payment period back, but still allow county revenue to flow during that period of time. So in essence, the county could just go from at base revenue, then to balance once it's paid off, to potentially seeing a curve, which would push the payoff period for the overall note. So that's just that review, seeking feedback, and once we have that, some more feedback on it, we might present it to you guys as an option, considering the future, we could seek additional legal counsel as needed. On the RLF side of things, we have 68,000 in the account right now. We are working on cost of water with the business, so that is proceeding. On the community foundation side of things, the checks are now in for the grants. There's roughly 26 that were accepted. Checks are gonna go out this, start going out this week. Two of them are county-related, so thank God Bishop Ward did get some money for preservation, also got some money for the So we'll do a full press release next week in paper. And then just on some of the other stuff, there's been some little bit of movements on the planning and zoning side of things. They're stepping back a little bit. of making a small subcommittee to kind of look at the at the ordinances and weren't super pleased with where marvin has gotten so we're backing up and trying to look at what we can do to take the highlights of the martin 2020 process and kind of dovetail that into the original the current document to make something that will hopefully be administrable so i Hobart, Ryan Hobart, as opposed to my concern right now, just to cover something. We just don't have this kind of staffing. It's one of the kind of things that Martin's looking at doing. And then on the Covered Bridge Association side of things, they have a fundraising committee that has been formed. We're going to try to meet here soon. They had a nice meeting for an hour and a half, and then they talked with the public. It was good back and forth. And the community foundation, we've got additional ones for that year, I'm sure, as well. But that's what I got for you right now. I don't know if you have any questions.

Thank you so much. You ladies have any questions?

Appreciate it. Thank you very much. Thank you so much.

I really love the spreadsheet format.

Awesome. Thank you.

All right. Next one is the presentation of the commemoration flag. Commemorate representing the years of the Iowa State Bar Association.

Thank you so much for reaching out to us on that. Well, thank you ladies for putting me on your agenda for what is a, well, it seems like a busy day. So I'll be respectful of your time as well. I noticed on the agenda I was listed as the city attorney, which I am, but I'm not here in that capacity today. I'm here on behalf of the Iowa State Bar Association Board of Governors. I sit on the Board of Governors as the representative from our judicial sub-district, and in anticipation of the 250th anniversary celebration of the United States, the Bar Association and the Bar Foundation set out to try to find a way to recognize the role of lawyers in originally shaping, preserving, and continuing to defend our constitutional democracy. And what they came up with is that the foundation purchased commemorative flags for the courthouses in all of the 99 counties across the state. And they would like to donate to those, to the counties, deliver them to the counties as a recognition or symbol of the role that lawyers played in the founding of our nation. Of course, this is a little bit of lawyer nerdiness interest, but three of our framers, Alexander Hamilton, James Madison, and John Adams, all were trained in the law and were significant, of course, in writing our Constitution and Bill of Rights. And then even more importantly, to deliver this and the commemorative certificate as also a reminder of the commitment by lawyers today to the preservation of justice. So I have both the fly, which despite my temptation, I have gotten to see it, but I knew I'd never get it back in this box. So it's neatly.

So you're going to let us do it.

Yeah, I will, I will. And there is a commemorative certificate. So if I may, Madam Chairperson.

Please reach for it, and I think I would like to open it.

I don't know if you guys. She should open it. Oh, I'll let you.

The gift giver doesn't open. The recipient opens, right?

And then just as Chairperson Stancil does that, likewise, on April 7th of 1961, the United States by joint resolution declared May 1 to be Law Day in America. And so if the board would see fit to approve the flying of the flag or display of the flag on law day.

I think that's really nice. And it's made in America, too. Oh, well, thank you. I saw you look at that.

I looked at it. That's great. Yeah, the Byers Foundation would appreciate anything. graciously flying it on law day, and any other times, use it as you see fit as we celebrate the 250th anniversary of our nation. Thank you so much. Yeah, well, thank you, moreover, for letting me present that today.

And I appreciate your flexibility on sticking around for our longer meetings, so thank you. So we could probably get this with our buildings and grounds in place for it.

Thank you.

It's beautiful.

And when do you want us to fly it, Jane?

If you're willing to fly it on May 1st for Law Day, that would be much appreciated. And then certainly any other times that you or the grounds people see fit as we celebrate the 250th is kind of the intention. I think this would be great. Thank you. All year. Awesome. Yeah. So is Chip still here? At least around the beginning of this year. Yeah. This year, right? Big chicks in the walk. I did clear with him to the extent that he was serious.

Do we have the ability to fly this flag on our flagpole? Yes. We could?

Yes.

Okay. Would the board like to give direction? Do it May 1 and maybe start May 1 and just kind of leave it up there? Or no?

I think maybe take it down, but then maybe bring it back up around Independence Day in our, I do too, our country family celebration again, right?

Put it up when?

So May 1st for Law Day. Friday. And then the 4th of July. And then the 4th of July. And then we can leave it up for the rest of the year and just celebrate our birthday the whole year. It's up to the boy. But I think. How many flags can we fly in that flagpole at once? Just two?

No, we have three. Well, we've got four up there now. Okay.

Well, if you wouldn't mind, would you take that? Okay. All right. I think we have consensus. I think we have consensus.

If you just email me the dates, you wish to respond.

Yep.

I wrote them down.

So I can, we can, we can take care of that.

Thank you very much. Thank you, Jamie. Thank you, Jamie. Thank you so much. And I did submit a resolution to you, albeit not in time for your original packet. Certainly, you don't feel required to use that. It was just to be helpful. We actually amended our agenda. Okay.

We amended our agenda. Yes. So we'll approve that resolution.

And it called for May 1 and any other dates that you'd receive it to direct. So I think it's consistent with what you just spoke to Chip about. So thank you all. Thank you very much. All right. It's very nice. It's a nice looking site.

Okay, that ends our presentation. So that brings us to public comment. Now is the time for public comment. So if you wish to make a public comment, most of you already know the drill. Just come up to the podium, state your name and the town you're from, and you have three minutes. And then for the folks on the phone, once we're done with the folks here, we'll move to you. And I'll give you instructions on how to speak if you wish to speak. All right, anyone here wish to speak?

My name is Sherry Young. I live in New York State. Once again, I am going to ask for your resignation as myself and many community members do not feel that you have the integrity to continue to do the job that you're being paid to do. This actually is kind of a fact-finding mission, fact-checking. Jessica, I appreciate what you said on Facebook about the homemaker program. However, it's been kind of brought to my attention that the fact that the homemaker program and the public health agency, they were not handled correctly. Apparently documentation was not sent in to continue grants and other programs that supplied funding to those agencies. I feel that if this is indeed the truth and this is a lack of someone not doing their job correctly, the Board of Supervisors should have stood in and helped what the community really needed, which is still home care and public health. The fact about the veterans program I don't know about you, but I'm a veteran and sometimes getting services is very, very difficult. If you have men and women with PTSD, mental health issues and other things like that, moving them is an issue. That's their safe place. And I don't feel that you or anybody else in this room has the right to take that away from them. They told you that that's where they're comfortable and that's where they want to be. I would appreciate, and I know that many other people in the community would appreciate you doing, actually doing what people request that you do for our community. Those three items, the public health, the VA, and the Homemakers Program, were needed services to our community, which you did not, once again, you are not for our community because you did not stand up and make those things continually available to the community. If there is documentation to correct me, I would absolutely love to see it. The other thing is, I'm not sure why that building is of such an interest to you. Is there a private benefit? to you manipulating that. I would like to see some documentation that says that is not true. I would also, when you do complete the resolution about the maintenance issues at the courthouse, I would like it to be known that public access to that information would really be appreciated. I mean, people would really like to see, okay, this is what we spent for all of these things that we have continued to do and represent our community in a very, very good way. And here, you're going to outsource and do all these things to go to process more money. And I would like to see those compared on paper. And I'm not the only one.

I'm sorry. Oh, I'm sorry. OK. Thank you. All right. Who would like to speak next? Otherwise, we will move to the phone.

I wasn't planning on speaking, but I just wanted to address some things that you guys had talked about earlier. Just for clarity on the payroll issue, I was one of the private citizens that was in question. And so I just want to go back to February, what was said in the public meeting, just to remind everybody. And this was Auditor Grant that spoke. I don't have the date because I wasn't planning on speaking. But the February meeting, she said, my questions, and these have been forwarded to the DCI and the State Investigator's Auditor's Office, but I want to know, when Leslie Beck and Julie Taylor had VPN access to the solutions payroll, who else had access? So I was mentioned in the same sentence as something being referred to DCI and the state investigator auditor's office. And then she went on to say, why did payroll get so messed up during this time period? And you guys can sit and tell me all day long, you needed a government computer to get on to do that. And then I listened to those recordings and I think yes, probably did. I worked in the auditor's office for six days last March. Don't know how to do payroll. I don't know when the mess up was, but I don't think it was last March. So to have my name conflated with a payroll mess up, I believe is dishonest. I don't wish that on anyone. On that note, I'd also like to go back to March 20th of last year when the board denied my employment because I worked in the auditor's office the week before the board approved my hire. And quoting Supervisor Fish, I will be voting May and not because I have any ill will against anyone or because I don't like them. That has nothing to do with it. I think that in the past, Board heads and other elected officials have come before the Board of Supervisors, et cetera, and then I'm gonna jump down in the interest of time here. This seems like she started working last Wednesday and the resolution is before us after the fact. That did not work well for us with the treasurer's office, so I have misgivings. I think there needs to be more transparency. That's the only reason I'm concerned. I have nothing against Leslie Beck. I don't really know Leslie Beck. I'm not sure that that's true. She's probably incredibly competent, but I want things to look in order. I want things to be transparent and follow a clear timeline. I don't wish what happened to me on anyone, and I would like the board to approve the hire of Michelle Grant's hire. Thank you.

Thank you. Anyone else wish to speak here? Otherwise, we will move to the phone.

All right, we will move. There's been a lot of talk about dishonesty and people spreading rumors and false statements The key proponent of that that I see sitting at the table is right there, Jessica Hobbs, who, don't give me the weird look, you went on Facebook last week and called me dishonest again. I have receipts that show that I was without internet in my office for five weeks, and I'm sick of you saying it's not true, okay? You don't know, you haven't been in the courthouse for four weeks, so I'm not necessarily certain what you would know about the courthouse. So that's kind of what I gotta say, is I'm tired of being lied about by Jessica Hobbs on her official Madison County website, whatever it's called, Facebook. And it's kind of disrespectful. It's also not professional. But I mean, I expect that coming from you. So have a nice day.

All right. Anyone else wish to speak? Otherwise, we'll move to the phone.

Well, they've gone out, Rachel, but now they've unmuted themselves again.

So, yes, I'm sorry, Rachel. Go ahead.

Maybe a little bit different. Rachel Tancar, Winterset, Iowa.

Tancar, my friend, the Lord is with you, as he has been all the days of your life. Your assurance every morning.

Your defender in the night.

Thank you. And you're right, that was different. So thank you. All right. Anyone else here wish to speak? Otherwise, we will move to the following. I'm gonna move to the fall. Any last takers? Okay, so we're gonna move to the folks on the phone. If you wish to speak, please hit star six and unmute your phone, state your name and your town, and you have three minutes to speak.

Laura Silverthorne Winterset. I would love to be there in person today, but I can't due to a health concern. What I would like to address or have the board address, which I know you don't talk to the public at this time, but you will be discussing this shortly, is the public health building. I would like to know when it was decided that it was going to be put up for sale. I've been attending meetings and it's been discussed ever since I've been attending meetings, so it must have happened way before that. The second thing I wanted to know is what, I'm sure it was before Jeff's time. And Jeff, I think you do a very nice job of looking at things and having a vision for things, especially with our emergency management stuff. So what vision did you have in the public health building and increasing as you, if you're going to do away with the services out there, what options were there for moving Department of Transportation out there? That may even be elderly services. I've been trying to get my car out of their parking lot when I've gone to the sheriff's office for things. It's very difficult to get out on John Wayne Drive. I can only imagine elderly people, my father would be one, trying to get out of that parking lot. Was there any thought to putting elderly services out in that large building? Matura was discussed at one time, and that would even bring in some rent money. So please Please address those questions. When was it decided that the public health building would be sold and what other options of moving services from crowded buildings out to that large building have you thought about? Thank you.

All right. Anyone else wish to speak? on the phone, otherwise we'll go ahead and close our public comment. And because there's a delay, that's why I'm kind of waiting a little bit. There's no one else? There's no one waiting?

No.

Okay. All right, so we'll go ahead and move into the resolutions. So I don't forget, let's go ahead and do the resolutions we added by amendment, if the board is okay with that. So the first one is the EMS resolution to add longevity to Stephen Fox with the EMS. um department uh moving from 25 16 to 25 20 on his anniversary date effective 4 21 20 26. um do I have a motion to approve so move do I have a second second any discussion all in favor please vote aye aye all opposed motion carries all right the second one we added uh to amend the agenda is a resolution accepting the commemorative 250th anniversary flag and declaring Law Day. This was Jane's presentation she gave earlier of a beautiful flag. So this is a resolution. I will go, it's long. I don't know if the board wants me to read it or? I don't think you need to. You don't need to? Okay. Basically, it's recognizing Law Day and America's 250th birthday. So this will be part of our scan packet once we approve it. So if folks have any questions, you can read that. Do I have a motion to approve this resolution? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed, motion carries. All right, pass that. Okay, so then we'll go into the remaining resolutions. The first resolution is approving the Organization Resolution for Credit Card Programs, adding Lori Greenman. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed, motion carries. All right, the second one is approving S. Atkin as a part-time auditor clerk at $24 an hour effective 21 April, 2026. Michelle, I did notice something this morning and I apologize for not getting any further, but this is not a compliant with the union agreement. So we need to make sure that the wage changes to 23, Oh gosh, hold on a second, let me pull that up. No, it's, hold on a second.

I thought I would have it. So you're saying it's a lesser amount?

It's a lesser amount. Let me pull up the union agreement. We could approve this with a correction. Yeah, so I want to make, I want to state it though, so we have it for the record. So currently, in the current fiscal year, the rate is $21.32. per the union agreement for the auditor clerk, and then if starting July 1, 2006, what was negotiated with the union is 2320. So we need to amend the resolution for those rates to make sure she gets paid the 2132 through June 30th, and then if effective July 1, the pay scale is 2320. Then we'll probably have to rebase that for title. Well, it's Auditor-Clerk right now. Yes, I understand.

Okay, so, but... Which is asking the budget going forward in July 1st, so we need to definitely figure out what that looks like.

Oh, okay, because the only other title would be the second part-time deputy, and part of that's already kind of... All the money taken for a part of the HR position, the split, the HR split. So that was how we calculated everything.

I calculated $24 an hour for whatever position this is filling. Okay. So we maybe need to then do a hybrid, or I'll revisit with A.L.G. Cooney and...

Because what we don't want, because the previous person that held this position, Lance, was paid $21.32. I don't want to be inconsistent. It wasn't the board clerk, though. It was auditor clerk.

So that's what I just said two seconds ago was let's revisit the job description and that.

Or the title or whatever. right well if it's board clerk if we go by history that's even less so um and i'd like to i don't want to go less than that um definitely won't go under a union scale so how we can do this is we can approve it with the union rate okay so we can get her going assuming the board approves i don't want to assume And then we can revisit and discuss any changes in the future. But we want to make sure we're compliant with the union scale. So how do you guys want to handle it? I'll entertain a motion to approve the resolution correcting the pay to 2132 an hour through June 30th. and with an increase to $23.20 an hour beginning July 1.

Well, I'm okay with that, but she needs to make sure it's okay with all of us. If it is, that's fine. This is the union contract. We have no choice.

But we make changes. That could be discussed. But right now, the title is in union. and we have to comply with the union scale.

Okay, then let's go with 2132 until June 30th and then bumper up to 2320 until I am. Okay, is that a motion?

Yes.

Okay, do I have a second? Second. Any discussion? Yeah, I just want some clarity. was just outrage last year when an employee was hired and started before the resolution was passed although it's been it's happened quite a bit in county government before and since before and since so i just want some clarification on that it's acceptable now just because it's i don't think it's acceptable it's been done it's been i don't know it's always been done i've never liked it well diane you use it as an excuse

But it was allowed with DeVos, and then it wasn't here, and then it's allowed. I don't like it.

So from now on, it's correct. Okay, but the thing is, I don't like double standards. Not only from a personal standpoint, but from the fact that it puts us at risk as a county. So it seems to me that the decision was made under Kaczynski. It's nothing to do with the person in question. It had to do with the auditor personally. whoever was sitting on the auditor seat in question. All right, so we've got the motion on the floor. But Leslie, you had said that you are not opposed to her hire, and I am not opposed to her hire. I'm just a little... Rightly so, there seems to be a double standard here. And we can't be denying things based on political stuff. We have to have concrete reasons as to why we deny things. So, and I don't think there's any reason to deny Ms. Aitken at all, other than that we need to correct the rate.

I'm going forward. And we've already got the motion on the floor, let's move on. Okay. Anything else? Anything else?

This discussion is not... I guess as long as it's clear that it's acceptable to do that, and there might be a lag time between the resolution is approved, otherwise, you know, we're...

I don't like it. I think it should come to us before. From now on.

You mean before the hire? Yes. You want that process?

I do.

I would rather see that. Okay, so if that's the case, then we probably should have a formal policy in place. Well, we'll work on that. So, Michelle, I mean, sometimes, though, especially with first responders, you want to agree with that, too. So we can always do an exception for that. But, you know, if that's something you want, I'm not opposed to that. And just to this point, the exception sounds political.

It does. Well, and I would... I would think, and now we can ask the department heads and other elected opinions, I mean, I would think that they would, if they have an opportunity to hire somebody and they have the opportunity to start right away, they're not going to want to wait two weeks for a board meeting. That's true.

And if they're a good hire and they can get them, I agree with that, too. We have a trust our department has.

So I don't want, I would rather not do that. I would like to give them that leniency and that freedom. the board can adapt if there's something, you know, we need to move up, you know, on our agendas.

We've had special meetings before. All right, I'll go with that.

I've got a motion on the floor now.

If it's defined and it's that stringent, then there's, it's hard, if there's a policy that they cannot be.

I'm not opposed, I don't necessarily want a policy because I want flexibility given to the department heads. What I don't want is that to be used as an excuse to deny hires. for reasons other than clearly defined reasons, pay scales wrong, you know, this person is, you know, an ax murderer, whatever. I want it clear, defined, not personal animus. So, any other discussion? Okay, all right, there's a first and a second on the floor. All in favor of the amended resolution as noted, please vote aye. Aye. All opposed? Motion carries. Okay. And, Rochelle, further on in our agenda, I could be asking for a special meeting next week, so maybe we can revisit this next week? I want to talk to Ed or Judy about this. Okay. All right. But just letting you know that if you get an answer, we can certainly revisit this next week if the board agrees to a special meeting. Okay. Okay? All right, so the next thing on the agenda is the VPN access for county employees. This was just basically a certain county, certain county employees. And I know, Diane, you weren't on there. You don't want VPN? No. Okay. And is this something you intend to revisit once a year just to kind of develop? I don't know. Okay. All right. So I'll entertain a motion to approve the VPN access for certain county employees through July 2026. Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. So I'm assuming this will be on the agenda to re-op in July. Correct. Yes. Okay.

Yes, this will be. Because this just goes through. Well, I didn't want to go through July 28th on this one. This would get us. So it'll be here before you know it.

Yeah, I know. Time has been passing quickly. All right, the next one is the official approval of the fiscal 27 budget. You folks have that in your packet. It was also at our public meeting. I'll entertain a motion to approve. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye.

All opposed, motion carries. I vote nay. Oh, you vote nay? Yeah. Okay. I think it hamstrings the next administration, but I vote nay.

All right, so motion carries. Moving on to, you got that, Michelle, too. I did.

Did you guys back up one, though, with the IT approved? Who motioned and who seconded it? The VPN access one? Yeah.

Okay. Did you move? I think you moved. You made the first motion on the VPN.

Yes. I did. I wrote it down. Okay. It's fiction, Pops. Okay. Thank you. All right.

Okay. Now we're on approving rule number 16 for the Board of Supervisors meeting rules and procedures. Number 15. Approving rule number 15 for the Board of Supervisors meeting rules and procedures addressing disruptions, removal, and trespass. We discussed this last week. I don't see any changes from the original document, Jess, that you provided. Is there any changes?

No, I got zero feedback, zero suggestions from anyone else after the last meeting. Okay.

All right. So I'll entertain. Did we want to discuss it or do you want to discuss it during the discussion period? During the discussion period. Okay. I'll entertain a motion to approve. So moved. Do I have a second? Second. All right. It's been moved and seconded. And now we're in discussion. Any discussion?

I think this goes both ways, though. I think sometimes things are said from the board that causes disruptions. We have to be careful how we treat people, too. We're just talking to each other. We're not talking to the public. We should be talking to the public. Okay, that's all I have to say.

The only thing, and maybe you can clarify this for me, Jess, is the profanity part. I know that's a fine line. The occasional D word, A word, whatever, people get passionate up here. However, oftentimes, if there's escalation, I can see it's moving into the abusive territory. I just don't know how to split that baby, and maybe you can help me. I know we've had, this has been legally reviewed, so it's been approved through council, but can you help me?

Possibly we could add the word repeated use. You know, I don't want to hamstring people. People should be able to, they don't want to swear. Okay, it's the ongoing, repeated, you know, Spare words are going to slip once in a while. I don't want to be so stringent. I want people to feel free if they feel that that's how they need to communicate.

You have to be careful constitutionally. The Constitution doesn't say anything about propane words. You cannot make threats. You cannot cause a fight. But you can say, they can say speech we don't like. I hate cuss words. But we have to be very careful.

There's a point, though, when it borders into a threatening abuse. How we split that, I don't know. So what I would kind of like to see on this is either the removal of profanity as something to, as an excuse to start the warning removal process, remove it completely. And the reason why I say that is because I don't want future boards to use it if someone says B word or D word or A word one time and have it trigger us. So that's my concern. However, when we have someone on the flip side come up here and constantly do that, yelling, screaming, whatever, then it's abusive. But I think that we can use the threatening and abusive terminology in that area. Because there have been times where I've felt threatened by some of the folks up here. But my concern is that we just blank with profanity and someone slips. then boom, they're automatically removed and that's the concern I have.

Jess, would you entertain just removing that? Do you want to remove it or do you want to bring it back to the floor?

I'm not comfortable with that. I will consider it and talk again with outside counsel about it. So there's two line items. Let's be real specific here. So under definition of disruption, There's the second and third bullets. The second bullet is use of profane, threatening, abusive, or obscene language. You know, the problem is we've got profane and then the threatening lumped in together. Maybe we split it off. And maybe it's repeated use or repetitive use of profane language or something like that. I'm just thinking out loud here. But, you know, the threatening language, to me, that's an absolute.

No, I want to keep that.

Yeah, so we almost maybe need to split it off to achieve what we're talking about here.

So I'm looking at the second paragraph, the definition of disruption, and it says, loud or repeated interruptions, profane slash threatening slash abusive language. You know, I'm not going to consider profane language as threatening until actually there's more things clumped together with that. But, you know, saying H or D or S or whatever, I don't see that as threatening in and of itself.

How are you going to guide whose definition? Because what you might take as threatening, I'm going to say, eh, shut your mouth. Because I don't take things I don't think as personal. Or I might go up to them after the meeting and say, don't talk to me like that again. I just don't take that as personal as some people seem.

That's you. Yeah, that's me. And how do you define? And that's where we want to figure out is because I don't want future boards to abuse this. Yeah, you have to be really careful when you say how I might feel and how someone else will. So, you know, I think threatening and abusive is clear.

I say we separate them. So how would you want to, how would you separate them? How about we, can I get some options of verbiage and then send it to the board and we review?

Let's table this and you can do it. Actually, okay. So we have a meeting coming up on the 13th of May and we've had a request that we have some kind of clear rule. And I think we need to have a clear rule. So...

I need to ask you, too, are you doing a 12th and a 13th, both the regular BOS and the public hearing separate? Because that's the regular BOS meeting is the 12th.

Is the 12th, yes. At night. Yeah.

So we could approve on the 12th. Sure. And this is a ministerial matter, correct? Yeah. To where we can communicate? Well, no. We can send a draft. I can at least send a draft.

Okay, on the later on in our agenda, I'm going to be requesting a special meeting on Tuesday next week. This is just one of, because I figured we have this discussion. I want to, if we could, if you would consider, is if we could maybe table it until then, until Tuesday, where we could bring our discussions to that.

I would be okay with that, and then what I can do is I can have some draft with some different versions, multiple options for us to review on next Tuesday.

So let's table it. I'll move to table it.

Okay. Are there any other concerns with this document so far from you ladies? I'll send it to you if I think.

Yeah, I don't. It was just the profanity thing. I just see that as a potential to be abused. I think we need to have some clear definitions of that. We do have freedom of speech. You have to be real careful. Again, that's one of the reasons why I'm talking about this.

And to clarify, no one's freedom of speech has been violated thus far, so let's just be real clear about that. Yes.

so uh but but my mate but because we have that meeting coming up and we've had a request that we have a formal policy in place for that meeting um i believe i would like to do this task so if you ladies have suggestions on verbiage i can i can generate some drafts so that we'll have something that hopefully will be acceptable to everyone next week Diane, other than the profanity, did you have any other concerns? No. No, just that? I just think you have to be very careful. Agreed. We don't have a lot, but I will say. Agreed. Right. Okay, so it sounds like the consensus is to table this and to clarify.

The goal with this is to be more clear so everybody understands the expectations so that we can limit the interruptions and we don't have constant yelling and screaming carrying on during our board proceedings. That's how it's been going on for the last year and a half. Yes, so Kyle. So we're okay with that. Okay. Did we need first and second? We have a first and second, and then we need two.

So I will rescind it, and I will make a motion to table it.

Okay. And I'll second that motion. All right. Any discussion on tabling? No. All in favor, please vote aye. Aye. All opposed? Motion carries. The next one we table. The next one we table. And then that brings us to approving First Deputy Treasurer Aaron Stanton. to have authorization for the financial institutions. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor please vote aye. Aye. All opposed? Motion carries. That brings us to the approving the Patterson Hills subdivision. This is the one where the staff report was neutral, correct? Yes. So I'll entertain a motion to approve. So moved. Do I have a second?

Second. Any discussion? I don't have legal ramifications to vote no because our ordinance don't say no. But I am with the Board of Zoning. I have such misgivings where having previously worked for 22 years with people that move out into the country, it just, they move out, they build a house out there and they called one day to have us remove the fox. The fox. and asked me if I would call the DNR to have them come and remove the fox. The DNR said, tell them to leave the blank box alone. And so, and it got. Was that an official communication? Yes. It got absolutely draining. They would move out and then complain every single day because the road was dusty or the coyotes hobbled or the fox or the hawk. they asked if we would replace their chickens because the hops killed them. This was about a daily thing out there, and I think it does cause, there's such a disconnect, and they move out and they think everything's going to be great. It's not living out in the country. Sometimes they don't get your road plowed. It is hard, and I will have to support this because I don't have any legal grounds. But we've gotta watch what we're doing. I mean, we're just building out in the middle of everything.

Well, my hope is that we're gonna continue to make progress on the ordinance update and we'll have some clear guidelines at that point that comply with the comprehensive plan that was passed. And right now we're kind of in limbo between the two documents. So any further discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. All right, the next one is approving the J-5 subdivision. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. Again with misgivings, but yes. Aye. Okay. Motion carries. Okay. The next one is approving the Bid subdivision. Do I have a motion to approve? So moved. Do I have a second? Second. Any discussion? All in favor, please vote aye. Aye. All opposed? Motion carries. All right, that brings us down to board reports. Who would like to start?

Jess, you can start. Okay. We have a lot of meetings and phone calls with constituents regarding the Vanguard project. We have public hearing coming up. As Mitch mentioned, several things, cooking with the safety steering committee or getting things rolling there. I was thankful to everyone who helped to get those AEDs hung, third floor of the courthouse, and elderly services. Like I mentioned, we have training coming up from Brady. Brady's been fabulous with his areas of expertise and sharing that knowledge. I had a meeting with Veterans Affairs and that team. I got your message, Supervisor Stantz on the Badger Creek Watershed annual meeting tomorrow morning. I'm planning to go to that.

Are you going to go physically or are you going to do it online? I'm physically going. I might listen just online.

Have you done that before? No. Okay, it is cool. They take me around all the way through the watersheds. It kind of lets you understand exactly how those work

This one isn't a tour. This is just a budget hearing.

Oh, it's just a budget hearing?

When you do the tour, make sure you go. Okay. Take the tour.

The budget hearing isn't as exciting. Okay.

I also met with Tom Moss from soil and water conservation. Had some really great information from him. I do, when we're talking about scheduling, we were originally discussing having a handbook work session this afternoon. That didn't get implemented, so we need to add that to our list for next week then. I think that's all I have for my board report. Oh, well, I guess this is my time to address misstatements. I didn't lie, so let's make that really clear. I don't lie. Is that an abortion report? Yeah. Totally was on my right.

Steve, you are out of order. No, I have the right to respond. No, you don't.

You are out of order, though you do not. This is not your meeting. You are out of order. I have the right to respond. You are out of order. Steve, did you want to be removed? You're out of order. Stop.

This is our meeting. Stop it, both of you. Stop. Stop. We're moving on. So, anyway. That's enough. That's enough. Yeah, I don't think it'll happen.

I'm going to give my reports.

I attended Berta. We've gotten some new little hybrid trucks. I attended an employment meeting, ethics training, we did a budget hearing, victims awareness, I helped put the blue, and that was a nice program, thank you. Aging resources, opioid meeting, like Brady reported, that is going really, really well in two schools. One school is not as participating as well, but two are, and it's just wonderful, and they're reaching very little kids, just not too many. get into things that they can't handle later in their life. I worked with, or we had an insurance meeting. I have had hundreds of calls about Vanguard, the gun proposal. I met with Tom Haas and the DNR. I also cleaned up the trailers at public health. There are two trailers. I did call the state and inform them the easiest way to handle this is just to decommission them to us, which they did. So they gave us both trailers. Secondary roads will take the biggest trailer and turn it into a welding trailer. There are lots and lots of things in it. Unbelievable amounts of office supplies that have never been opened. and they stink, it's been mold, it's just been musty, but we take the pencils out of the box. So we've absorbed that in almost all of our departments. Thursday I will be out there again so you can come out and take, I've put prices on anything that has helped me, and if you want to remove it, there's not enough for a garage sale and there's not enough, so if somebody wants it that works here, take it home. It's nothing of any value, I promise you that. I want to really commend our staff. We found eight oxygen tanks and they are too big for EMS and the hospital won't take them. So they were talking amongst themselves. They can take them to secondary roads. They can trade them out and use them for welding. So that worked out really well. Things are just, we're really getting that kind of cleaned up and not wasting anything. Some things I hate doing. I found three boxes of probably at least 150 shirts in it that say public health. I cannot give them away. Churches will not take them. It's been deemed they just don't want them to get out because they don't know what might happen to them if you have 10 public health shirts. So I've had to, we don't want to burn them, so I've cut them up into rags. And if you need rags, call me. We can't give them away, and the church will not take them. They were so concerned, and I did that. I'll take a few eggs. Okay. I'll bring some eggs. I just can't get myself to burn them, but I truly understand why they would be fearful of that.

All right. Just FYI, in the past, a prior company that I worked for their logo shirts, instead of donating to local charities, they would send them to another country so that people couldn't use them.

I asked that. It's gotten too expensive to bundle up. Just to ship them. And I asked one of the really big churches that can do it. They just don't do it anymore. So I thought, well. And they were a little concerned, too, about the public health that maybe people might think. And I'm not nefarious, but...

So we had our budget hearing that we all attended. We had a meeting with an insurance broker. that we all attended. I attended the Madison County Development Group meeting. I've had, like probably both of you, I've had multiple meetings with various members of the public regarding the Vanguard proposal. Had an NPO meeting. I met with Iowa Workforce. They came out and did ADA evaluation of the public health building. It is not fully ADA compliant. So we have some challenges there. So the thing is, is that each building is ADA non-compliant in its own way.

Why do we have challenges if we're going to sell it?

Well, I did that because I want to have the board have all the information because everybody's saying things. And since Iowa workforce does not charge us anything, we're going to have a report. Plus, if we sell the building, it would be added information we can provide to whoever buys it. She just came out last week, so it'll probably take a week or two. And again, I was very grateful to do that. Thaddeus was there when we did it. And each of our buildings have different challenges for ABA. They're not all the same thing, which makes it even more complicated. I did talk to... Senator Ernst's office as well regarding VA. We talked over what the board has discussed and everything like that so to make sure that they understand what's going on. I also asked for their input because as you know Senator Ernst is very big on getting rid of public buildings that are not being used to save money. So I asked if they could provide some best practices that we may not know. So they said they'd work on that because obviously federal buildings are a completely different animal. But I said if you ever ran into hiccups or problems or kind of things that you could share knowledge. So it was a good conversation. let's see um the custodial contract working on that is with legal review right now um michelle to your point regarding the seeing if they would give us a credit that is not a question i've asked them yet but keep in mind their bid did not include that it included providing their own supplies so if they decide to do that that would just be a goodwill gesture on theirs so if you could otherwise we need to dispose then of all of these Or keep it for our own stuff, you know, if we need to do a cleaning or something. Makes sense. But I think inventorying it and getting an idea of how much it's worth would be helpful. So I can always approach them. But right now it's their contract that's going through the legal review. One other thing I wanted to make the board aware of, you may already, is there was a phishing attempt. And unfortunately it was not...

It was nothing on our network. There's nothing our network did.

Our network's fine. However, somebody else's network in a different county was compromised. And as a result, we got those emails we get from Base Camp. I noticed it right away. Two of the things for phishing is misspelling. and weird signatures. And it looks fishy right from the beginning. It does look fishy. Actually spelled differently. So in my previous life, we had extensive training on how to recognize potential fish attempt. In fact, I was the first one that notified ISAC that this might be a fish attempt. They were immediately looked at their network. They figured out which county platform, which county network was compromised. We reached out to that county. They addressed it. They addressed it with the IT folks that manage that county. So it's resolved. They also could see who clicked on the link. Luckily, no one in our county clicked on the link. Unfortunately, other counties did click on the link. So the reason why I bring that up is I'm wondering if it's something we might want to consider as a board as providing phishing training to our employees. Absolutely.

I think you can do it free through eGo.

I think you can do those free, the trainings. So, as a safety committee, we've been working through staggering and doing online training versus in-person. I mean, this isn't safety-related. It could be considered safe. I mean, I would love for you to work it into... Well, if our network's compromised, yes. We could potentially work it into some online training. through safety, I can look to see what's on that NeoGov site, the learn site, and we could just, yeah, kick it out to all.

So my recommendation, my recommendation is to do, is to mandate, we can put this in the handbook, mandate this training once a year because it takes a while to train your brain to see things like that. and to recognize potential fish. And if you're not used to seeing the red flags, you're not, you know, you're not gonna know. You'd be surprised how many people, they're so used to getting these emails and they just don't think and they click on it. So it's a habit that you have to create.

And I don't think once a year is going to develop that habit. Maybe it's twice a year, but make them required trainings.

So if you could, would you be willing to spirit that? So it just became real from that since we got it, and it wasn't anything initiated from our side. It was, unfortunately, another county was affected. So we could be affected just by... All our work, all our departments do with different counties. So, okay. That is it for my report. So we'll move on to elderly services. I think you were spearheading all that. And then the parking lot usage, that was something actually I brought up.

So I just wanted to get some clarity. I shared the report from Alliance who did the indoor air quality testing. There are no concerns in the dining room, the kitchen of the elderly services building. There are some things that we want to look at potentially addressing going forward in their storage room, because there's a contrast in temperatures between that really hot kitchen, storage room in the middle, and then the cooler. there are some things that I know that these consultants kind of referenced and things that we could do, but the roof is a concern. And I know Chip mentioned that earlier that he's had roofing contractors out to look at that. Excuse me. We've also got ICAP adjuster came out and we're still waiting on that report regarding the roof. But I've got a draft RFP based on alliances report, the scope that they defined. And that's why this alliance, they did a great job in my opinion, very clearly landing report, but very detailed. And that was the intention of it is literally they're defining the scope for us that we can do an RFP on.

so um how would you ladies like to pursue that as far as the rfp for the the mitigation so the one thing i noticed on the rfp was you know they mitigate and then we put the drywall back in and all that kind of stuff if we are considering you know remodeling that area do we want to have all that stuff put back in if we're just going to gut it anyway no that's why it's hard to

how do we pursue this when we don't know, we haven't clearly defined what we're going to do with that today. So it's hard to define that. And whatever we decide to do, what I would like to factor in is Alliance to come back out and retest after all these changes are done. Because we've got a bunch of cardboard in those spaces and that's impacting the moisture levels and the mustiness. So once we get it all cleared out, we get it repurposed, whatever's decided, I would like to add that piece too. It's a small price to pay for the peace of mind to know that it's all been corrected and it's addressed.

So I guess that's the question I have. I want it fully remediated. But I don't know if we should include in the quote putting it back the way it was because it may not be the way it was. I think we should just remediate it and leave it as is.

And then decide how to remodel it. And then decide, you know, move all the boxes.

So it doesn't slow us down. Right. Move all the boxes and all that kind of stuff out to do what you recommended. But I don't think as part of the R&P we should put in the quote, put it back the way it was because that's a waste of money.

I'll look through that. So I've got a draft of an RFP. So what I'll do under With that premise, I'll go through it again and see if there's some adjustments to make, and then I'll send that to both of you to review. We can always add it to the agenda next week. Yeah, I can get that done in time.

The parking lot I did a lot of checking into. I called a bunch of old supervisors. We have never allowed anyone to sell cars there. It just happens. We've not allowed it. It's never been known. They just park the car there. We have always allowed agricultural stuff, like the sweet corn, because they just didn't pull in. And they had to do an application to use, right? I don't think I... Every year, it was stuff. They do. They ask for an application to do it. And then it's only been agricultural there. I found out from the older supervisors We've never really allowed cars to be there.

I don't think it's a matter of allowing. I think it's they just do it.

And I think we probably should stop that.

It's kind of a liability. Yeah. So this came up because I had a gentleman call and ask if he could do it. And I appreciate his proactiveness in asking rather than just doing it, which a lot of people have done. But I think that to Diane's point, I think we should probably have a formal policy to where if you want to use the grounds, you have to submit an application just like any other county grounds. And then prohibit car sales.

I don't want car sales. Agricultural stuff is great. I'm fine with that. That's what we are today.

Well, isn't that the whole process of having the application versus the policy?

Because then you guys discuss it. And then we can approve it or deny it. Let's just do the application.

I would like to defer to Tammy if you're comfortable with this. Tammy, her main concern was making sure that they weren't parking and impeding their parking. So I think it's important that we're all on the same page of what spaces need to be left open for elderly services.

Well, the ones that the people wanted was the row that was right closest to the street where the corn is sold. It's just that one row of parking space. They're east on the sheriff's parking lot area.

Does the sweet corn impede you? They initially were parking up. And then we made a move. And then they moved north. And it's fine if they're down far north of the parking lot.

To the north end. But you would like those spaces left open that are nearest to the building for the south of that John Wayne parking strip, right?

So we'll have them go as farthest as they can. Okay, we can do that.

So that's something for the boy to specify if you want to use it. It has to be the north. The furthest, the spaces, two spaces maybe, three?

I think he usually takes two. Okay. And then when cars pull in, you know, it's technically three.

But it's quick. It's not like, okay. So if they're the northernmost spaces, the northernmost three spaces or four spaces, I mean, what would be,

Let's go three. Let's go in northernmost three spaces and we'll just have them all apply for an application and we'll approve or deny. We don't need a policy. We'll approve or deny. I'm trying to think ahead of what happens if we have two people that want to use them and there's three spots and they each want two. In the past, it was like my son would sit there with corn, sweet corn, and he was a honey producer. And they have a little table. They're a honey producer. So they sit right next to the sweet corn. So it was never any more space. That worked. But to her point, I mean, that worked.

But, you know, the next one might not work.

Well, let's go to how many would work.

I don't know how many are there. Do you know, Tammy, how many extra?

It's always been kibbers. And they usually take, I mean, they're at the end. I mean, how many spots? They usually take two.

And do you want to limit it to two? We're okay with that. I don't know. Whenever you guys decide, I just need to know. He can squeeze in a guy with a carton of apples. I don't care. But if you want to, I'm okay with two.

So limiting the use of the space to just two? Sure. Or do you want more?

I'm trying to understand how many actual spaces are there. I wish I would have quite counted.

Why don't we do this? Why don't we go and investigate, and we can add this as a discussion item on our agenda next week or Tuesday.

It should be a quick one. Very quick. But just to find, because I want to make sure we're allowing enough space for you. He usually uses two spaces.

But it's only a couple weeks, too. Right, yeah. And then people pull in. And so, I mean, like I said, when they park at the northeast corner, it doesn't inhibit the parking for our patrons. Okay. I have seen times probably where they use four spaces because people pull in to buy those.

Yeah, I just wonder if two is going to be enough, especially if there's multiple people that want to do something at the same time.

Well, they aren't usually, but... Well, let's go ahead and look at that, and then we can come back and revisit it, and then we can give Michelle direction on what the board wants. Okay, so this is a long meeting. Okay, so the next one is... Thank you. Building manager job description. So Michelle provided a job description. I provided a job description to you folks. And we can, you know, discuss this. If you guys, in the interest of time, if you guys want to table this to next week, we can. I thought we were going to send all of our changes to Michelle when she was going to call it. No, we were going to send it to each other and we were going to discuss it.

Oh, all right. Let's table it to the next week. Well, let's agree on the... the general construct of it because then when I did my notes, I mean, it was lengthy and it's getting longer and longer. And I agree with the point that we want to trim it down and make it more general in nature. And what I wondered when I was working through it was would it make sense to kind of categorize things? For example, there's going to be annual tasks that are needed for this role. There's going to be quarterly. There's going to be monthly. There's going to need to be daily.

But is that proper to put in a job description?

Well, I don't think so. I like that we're documenting all this, and maybe it's totally separate. It's not in the job description, but I think it behooves us to have it, right? Does that seem reasonable? I mean, let's get this more streamlined and more generalized for the actual description.

Because what I took was hers, because there was a lot of detail, and then I generalized it so it kind of encompassed everything. But to your point, I think we do necessarily have to have a task list because, you know, we need to know what the job role is. And we can't assume that the same person is going to be there forever. And we've learned in the past, when people leave, a lot of that knowledge goes with them. So I don't want to have that happen. And if we have documentation, I think that makes it easier. And I think that's a good idea.

You have to be very careful about being so specific. Because if it's not on the list, there are people who aren't going to do it. It's not my job. Whether it needs to be right.

But I think that verbiage is good. We'll have a job description, it'll be more generalized, and then the task list will get into more of the detail. Does that seem okay to you? Yeah.

So we're going to put this on the next page. So still work on, I know Diane, you provided feedback and that was great. I haven't gotten anything from you yet.

I sent it to Michelle, so I guess I didn't follow the rules and stuff. So I could forward it. I thought Michelle was the keeper who was going to distribute, so my misunderstanding.

That's what I gave it to you. So when did you send it, by the way? Because I was kind of watching for it. That was my understanding. My understanding was Wednesday or Thursday.

Because at the meeting, we said to each other.

Yeah.

So I'll just kick it out again here. Yeah, if you can do that, that would be great. So please review everybody's proposal or thoughts and then we can come on next Tuesday and talk about it some more. Are we okay moving on to public LCA? Okay, so timeline for the sale of the building. We had a member of the public ask when we approved the sale. The sale was approved November 12th in 2025.

But the public health building was approved for sale on November 12th in 2025. But it said in the resolution that they would be moved. I'm sorry. If you read the resolution, that the veterans would be out of there. Correct. And they're not. And then timeline for sale on the other building, County Conservation Board, that listing is up. So do we want to change realtors?

Okay, so you mean change auctioneers?

Our contract has expired. Yes. Okay. So I've sent out the legal of the contract. He's reviewed it.

He said we're able to move forward with hiring another company. It's just somebody needs to market it. It needs to be listed back on for sale.

The agreement, though, for public health and through Dream Dirt, I think was contingent on conservation, right?

Correct. But we can talk to Jason. I am concerned. It's been mentioned numerous times that maybe the assessed is too, appraised is too high, but... No.

Just because it's appraised doesn't mean it's going to be sold that?

We have to legally sell it for the appraisal because it's public property. Okay. So, but I don't know. The thing about that building is it's so different from the summer than the winter.

I've filled several calls within the last two months about people inquiring about it. So, but as of right now, our contract with Dream Dirt is expired, so... they're not promoting selling them.

And he can't sell this until the VA is because that's

Well, I'm looking at the resolution from November, Diane, and I'm not seeing it. I don't understand it that way.

You don't?

The commission was based on both of them. That's correct. But that's not the contract.

He understands it from that one. So on the resolution, though, it just talked about the sale of the public health building. It didn't talk about the VA at all. I'm looking at it right now, Diane. Well, he's been interpreting because he just sent me a text.

So we'll...

Because it says VA is therefore resolved by the Madison County Board of Supervisors to approve the sale of auction at a future date in the Madison County Public Health Building. The above legal description would have estimated appraisal value of $500,000 and an estimated cost of $14,500, which is the commission, which is the cost of the appraisal and the auctioneer price of sold at the appraised price. There's no VA mentioned in this resolution. Well, this is what he sent me. So let's... So it's not... So, but obviously, you know, if we're going to have... He can start showing it anytime, why would he? Well, yes. So this was approved for sale in November of last year, and I know we've had a lot of conversations about that. The concern I have now is we've... The timeline of the sale of the building is the goal is to have it sold by the end of the fiscal year, have the VA moved, so we can start dropping down the cost for the building, you know, reducing the utilities, reducing the internet, reducing the phone, reducing all that kind of stuff. And if that won't happen, if we still have the building and folks are in it. So I did talk to Thaddeus, we met, and we're gonna do a walkthrough of the courthouse, vacant offices, and the annex, as well as the elderly services building. He wants to see the sites, you know, live, and we're going to do that this week, and we're going to talk some more about the timeline. So nothing, you know, I just want to make sure all the information's out there, but we need to be aware that our budget was based on the sale of the building.

Let me throw out something. What if we, you wanna sell the building, what if we do, well, it's gonna be, you're gonna sell it. What if we talk to Thaddeus and have him look at County Conservation Board? We could pay off that bridge loan, which isn't very much, move them out there. We could pave that driveway easy. They could pull right up to that door. That wouldn't take much remodeling, do you think? You know better than me. be minimal and let them have, that is a very secure place. It's a very quiet place. No one would know they're there.

Is there internet out there? Did you read that?

It was an office space.

Okay, do you remember, was it with Mediacom or CenturyLink?

CenturyLink. Okay. When the new service came through, they boarded right up and connected to the building.

Okay. I haven't convinced Thaddeus of this yet.

Okay, maybe add that to our list of tours. How many of those buildings? Oh, it's big. It's one big building and it has a garage too.

It's a shop space and then also an office space.

We'd have to redo a bathroom.

But that would not be difficult.

It's a cute little...

It's on city utilities.

Walk me through this. The Conservation Board owns it. There's currently a bridge loan, and this is before your time, is basically to... get their new building and as they waited for donations to come in and pay it off and that was kind of last bit stragglers and the idea was is to sell that building in order to pay off that bridge loan well we haven't sold yet and so that bridge loan we're still making payments on Have we paid it down at all with donations?

Yeah, it's down to $214,000.

So we could pay off, what's that, about $60,000? No, it's $214,000. No, but we would get it down.

I've got two grants that have to be applied to that loan.

Okay. Okay. And when do we get those? They're in. They're in? How much are they? About $62,000. Okay. So we would have to transfer ownership that's away from conservation to Madison County, Madison County government. they would have to, we'd have to talk to the bank to see how that would handle.

It's under Madison County presently, right?

Oh, it is? It's under us.

That's the reason why you guys have to sign the loan.

That's the bridge loan.

Yeah, it's the bridge loan. Okay.

The bridge loan's under your... Okay, so we actually know one of them that's going to be paid off.

No, that's... No, that's... Those are bonds. Those are bonds. The question, though, is... Oh, actually, it might be. Now. What? I'm going to teach you. We're mixing them up. are we going to be able to assume a building for less than appraised value, even if, I mean. That's my concern, is there gonna be, no?

They already own it. We already own it. It's making sure. So it wouldn't be anything, it would just be. I think it would take less remodeling than the one. It's much more solid, it doesn't have anything on it. If we can convince Thaddeus. Now he wants the driveway paved, which we can seal coat that. This one's expensive right now. We'll figure something out. That's actually not a bad idea. I'm not sure. So we need this information

basically laid out, you know, where are the options of where the potential... Well, he needs to go out with Steve.

So what I'll do is... Include that in your tour?

Yeah. Steve... I'd like to see that in the loop, too. How would we... Is there a keypad on there? No. No. Let's see.

So if you're walking the different spaces with Thaddeus. So we're doing that actually tomorrow. Are you going to be around tomorrow? Okay, this would be earlier. This would be, we're going to do the other three buildings between noon and two. So if we come by prior to noon.

I don't know what's coming up since I've been in this meeting.

I know how that works. So I will ask Thaddeus when I talk to him if he wants to look at it.

That's going to be tough. I have not convinced Thaddeus.

Well, you know what? Worst case scenario, we go look at the building. Well, I want you to be on board. The whole point of this tour, though, is to kind of talk it through. and figure out something that's available and still meets the board goal of setting the building.

So the goal for your walkthroughs with that is to narrow it down, the options, then bring it to the board?

Go over the pros and cons of each site and discuss what it will take. yes okay because each site has pros and cons from the ad access point nothing is a hundred percent but actually the building that's the closest to ada is this building but the challenge is that this building is parking are you ada probably not i guess i don't i didn't see the uh

The parking lot fills up. Now that's problematic, yes. But as far as the veterans having handicap accessible parking, they would be right by the door. Correct.

This building is, of all the buildings, this one is the most compliant, the easiest accessible. The challenge was the parking. And the concern was this building has a lot of traffic. and they prefer something a little bit more quiet, which I totally understand.

Well, that would be quiet.

Yes, it would be. So I will talk to him and see if he'd be willing. I can call you. Call me. And when we're, hey, we're on our way.

Give me a little bit of a heads up.

What? Give me a little bit of a heads up. Okay, I'll give you a heads up. I'll give you a heads up. So I'll give you a heads up and, you know, we'll see if we can make it work, okay? Let's get dressed up right away. I don't know.

It's just right out to us from Middle River.

I don't know.

We'll talk more, Steve. Okay.

So anyway, so that's, I just kind of wanted to bring that up as to what was being discussed and we should have an ADA report on the public health hopefully in the next week or so. What report? The ADA for the public health building. Iowa workforce came out again and did an evaluation of that building. Okay, so if there's nothing else to discuss on that, we'll move on. meeting decorum, this is something I put on there because I didn't know what you were doing, and you already changed it. So we can skip that. And then Michelle, you gave us the update regarding the fiscal 23 and 24 audit. Fiscal 27 budget is done. We've already approved it, so we can remove that from standing on the agenda. Okay, new business. So, moratorium on data centers, moratorium on battery storage systems. I put this on here because I'm getting calls from surrounding counties that there's companies, corporations that are looking to build data centers.

They've already offered money in Maxburg to buy land. They're a union. They're pushing hard and heavy. I'm very opposed. Union companies have already done a study that they have the three big lakes that in little over five years, they'll suck them dry. And we have our aquifers, too. 1% of the earth's water is drinkable. It's even less. This is a huge deal. I don't care if they store stuff online. Go back to taking Polaroid pictures and throwing them in a box. This is a dangerous thing.

Don't know if we're going to go back to that.

This is not a good thing. They're even discussing in the poorer counties not putting them on a firm foundation.

To get around property taxes.

Yes. We need a moratorium and we need to move fast because they are offering lots of money to move in. It really turns a farmer's head, but this is not going to work.

The other thing too regarding data centers and the battery storage systems is these all bring in transmission lines yes transmission lines have the right to use that domain to take people's property there is no appeal process right so if these come in those big huge transmission lines will be coming in so what i would like if the board would be enabled to that next week have a resolution available to set a public hearing to consider an ordinance to put a moratorium on all these i would absolutely support that

These are not futuristic. They're a terrible futuristic idea.

And there was just a ruling, and I'm trying to remember what case it was, about an ordinance actually that was signed after, or that was passed after the project was started and the court still ruled in the county's favor.

Yeah, that was Worth County. Worth, thank you. That's odd, though, because that's a violation of the best of rights doctrine.

Because there was no permits granted, they did not see it as a best of rights doctrine issue. Which surprised me. But anyway, so the other thing is, too, is do we want to, because this is an urgent matter, do we want to have a special meeting so we can set the public hearing so it gets in the paper next week? If we wait until Tuesday, it won't get in the paper.

I thought you were going to have a special meeting.

Well, don't do it. It's not like a work session until now. Yeah.

Don't do these special meetings. But no, the special meeting would be solely to set a public hearing date for this, so it gets to the paper next week. Otherwise, it'll be another week before it gets ready.

And they're moving very quickly, if you know. So are you saying have it ready to go and on the 5th, just approve it?

No, we still, we have to have the public hearing. I think it has to be at least four days. I'm talking about setting the date. So having a meeting to set the date for the public hearing. So like maybe meet on Friday morning. And the only thing on the agenda is to set a public hearing date. I'm just throwing it out there, not Sunday, Friday. It's up to you guys. And the sole thing, the only thing we'll be approving is setting a public hearing date for both of these to discuss a moratorium ordinance.

I think the sooner the better. I can be flexible around schedules of how soon.

Let's do it. This has been a long meeting. Let's make a choice.

What dates would you want to sell?

It would be the first. And let me find my. Let's see what she can do too. Well, we can also. Well, you have a template for public hearing.

So just show you something. Easy peasy.

But it's getting posted. It's getting it. Right. um the meeting posted uh so i i'm free all day it's clear okay so what time can i go earlier how about 7 30 you're no i knew where that was going she's really curlers that time of day no um no i want to how about after at least the building is open how about that

I know, when's it opening for you? It's 7 if you want. We want to make it easy for them to call in.

You can call in, right?

I know.

We could do a full teleconference. What about, I mean, you can conference it. I'm going to be here anyway because that's the time frame I'm here. But you can call in if you want rather than driving all the way to Sunset Drive. For a five-minute meeting. Yeah. How about 9? Okay.

Would that be okay? Yeah. Okay.

Is it a Zoom, a Teams, or do you just want me to call? I'll do an Outlook Teams, because we want to make sure that the public has a chance to comment on setting the hearing, and that would be, yeah.

I mean, yeah. Okay, so Jess, you and I will be here, and then Diane, you will call in?

I might come in. Unless you want to come in, that's up to you. And in the annex, correct? In here, yeah.

9 o'clock Friday, got it.

All right. And then the handbook. Handbook, so... Did we have that?

No, this is not in the agenda. This is for next week.

But then we'll cover it under sitting... No, I mean for scheduling a meeting, a time to meet about the handbook. I thought we were doing that next week. What meeting was that? And that's at 9.30? I don't have a

I don't have an invite for that. So May 5, 0930 for a special meeting.

So what I have for May 5 so far is handbook, auditor staff question, rule 15, the RFP for remediation, discuss the elderly services parking, And for now, anyway. And then the... Okay, so... For now. I mean, we have until Thursday to add more stuff.

So we're not... Well, no, we're not.

So we're not going to do the rule number 15 until the... Well, we're going to discuss... We're going to discuss it. On the 5th. Yes. With a... Have something for the 12th.

I've got the defined limit of spaces at the elderly services. I've got the RFP for mediation session.

Right, Jess? Yeah. Okay. Custodial, or the job description, do we need? Oh, job description.

I think that's the other one.

Job description. And with the hope that we all have our information to each other before that so we can... Yeah. Hopefully kind of like stuff.

So we have that for me for the Elderly Services Building again. What? Elderly Service Parking.

No, no. RFP for Elderly Services Remediation. There it is.

I just have to draw a little arrow that says 5-5.

Yeah.