City Council - Regular Meeting

Good evening everyone, and welcome to the regular mean of the Madera Council on special mean of the Madera City Council as a ground water sustainability agency. Today is Wednesday, April 5th, 2026 and I call this mean to order at 6 PM city clerk Gonzalez.

The city council meetings are open to the public. The meeting may also be viewed in excess access remotely by using the zoom link provided on the posted agenda. Members of the public may provide comments on agenda items in person through zoom or by phone at 669-900-6833 using meeting ID 824-7084-1906 followed by the pound key or by email at city council public comment at madera.gov to comment by phone press star nine to raise your hand and star six to unmute when called upon. Written comments may also be submitted by mail to 205 West Ford Street, Madera, California, 93637. A recording of the meeting will be posted on the City's YouTube channel as soon as practicable following the conclusion of the meeting. We'd also like to remind the audience that Wordly is available for translation services. Thank you for that. Roll call please. Here. Mayor Pro Tem Zachariah. Here. Council Member Rodriguez.

Here.

Council Member Montes. Here. Council Member Evans is absent. Council Member Mejia is absent.

Council Member Villegas.

Here.

Thank you for that. And just to note that Council Member Mejia and Evans are ill this evening and will not be attending for that reasons. If you could please stand for the invocation given by Pastor Sammy Neely and remain standing for the flag salute by Mayor Pro Tem Zachariah.

Let us bow our heads. Dear Heavenly Father, I just want to thank you, Lord, for waking us up this morning, Lord, and getting us in our right minds, Lord. Thank you for the food on the table, Lord, that you have provided us with, and the shelter that you also have provided us with, Lord. I just want to ask you, Lord, that you bless this meeting, Lord. Bless those that are in charge, Lord. Bless the city council and the mayor, Lord, and those in attendance, Lord. All this I ask in the precious name of Jesus Christ, I pray. Amen.

Thank you for that.

Moving on to the approval of the agenda, do any of my colleagues have any questions or concerns on the agenda?

I see none. I opened up for public comment. Anyone online or on Zoom? We have none, Mayor. I will close public comment at this time and come to my colleagues for a motion and a second.

Move to approve agenda.

Second. I have a motion and second. All those in favor say aye. Aye. Those opposed? Motion passes unanimously. Thank you for that. Next item.

One moment, Mayor. under public comment the first 15 minutes of the meeting are reserved for members of the public to address the council on items which are within the subject matter oh we're on presentations yes it's okay i was gonna go with it i was gonna go with it first presentation recognition of donors for the fourth of july fireworks spectacular i was just gonna go to the public comment we're good

Good evening everyone. Thank you for being here this evening. I'm here joined by Mayor Pro Tim Zachariah. We have several people here in our audience that we want to acknowledge for their grateful and appreciation for generosity for our 4th of July celebration that was held at the Madeira District Fairgrounds. Our fireworks spectacular could not happen without your help and support, and your commitment to this community is sincerely appreciated. If we could call Mid-Valley Disposal, Joe Kopokoff, to come on up first. And then we have Links Ranch. Do we have, Mr. Fagundes is going to be accepting that one. And CV Farms and Fagundes Brothers Dairy. Woo, he's getting three wonderful certificates.

Like a card deck.

And then I have next, we have supervisor, county supervisor from Fresno, Brian Pacheco here, if he would come on down. We also have representation from Abshire and Weiner LLP. Michael is here to accept that on behalf of his law firm. And finally, we have, um, our next person that's very important to this whole equation has started up the. Wonderful spectacular and handed it over to the city to do some other more exciting things, but with the support of all of them would be Zach security and that will be presented and given by mayor protein Zachariah.

I do appreciate these people so much. It is with their help that the event was able to continue. Every year it grows, and it's just a great event. I think the community was asking for it. I don't really want to take a lot of the credit. I was just the guy that said, hey, let's bring it back. It was with my fellow colleague, Rodriguez, that we made this possible. But again, it's through the generous donations that were brought by these people here that you see. So really give them the thanks, because without them, the event would not happen. So thank you again.

I like to be here. And a drum roll, please, for the next item, City Clerk Gonzales.

Is Mid-Valley Disposal and Art of Madera County Partnership.

All right. And that will be presented by the CEO, Mr. Kalpacoff. You're on. Woo-hoo.

Two birds with one stone tonight. Well, good evening, Mayor, council members, staff, Joseph Kalpacoff, owner, CEO of Mid-Valley Disposal. It's my honor tonight to... recognize a group of individuals in your community that we've partnered up with for over 10 years now. And many people probably don't know, I was actually flipping through some payments about 90 days ago. A CFO was out of town and I was signing checks and the ARC came up. And I remembered that was a long time ago that we made a partnership. with this group, and it just reminded me how important they are to the city. So we partnered up with ARC, and they do a lot of the grunt work, I'll call it, for mid-valley disposal. And we have a good system that Rick put together where the calls come in for maybe a damaged cart, a lid broke, Maybe a wheel fell off. Maybe the cart cracked, right? Maybe it's a new customer moving into a new home and they need a brand new set of three carts. We have a staging yard where they work out of. We deliver the carts there, some parts, some pieces. And they complete, on average, around 275 to 300 work orders for us every month. They go out and they'll wash the carts. They'll fix, they'll repair them. They put them back out on the street for our customers. And, you know, it's funny because we do it for most of our other cities. But when we outsourced with ARC, and there's no phone calls complaining about what's going on, I'm like, we got to put them at every yard now. It's been just a great partnership. So, you know, with that, I want to thank you guys and recognize them for their part in serving the city of Madera and also assisting Mid-Valley with with a lot of the work orders and the hard work on the streets. And it certainly means a lot. So once you guys come on up, I know John and Christopher are here. Sean, Sean and Christopher. I think they have a few things to say today.

Thank you, sir.

good evening everyone thank you so much for having us here i'm tamika hill executive director for the arc fresno and madera counties i would really like to thank mid valley for this long-standing partnership during this long partnership they have employed approximately 15 individuals that are supported by the arc fresno and madera counties And we've seen some really beautiful outcomes for the folks that we serve. They are really some of the hardest working people that you will ever meet, and they take a lot of pride in what you do. So I'm not really surprised that there's been no complaints because they love coming to work every day and they have great attendance and they take such pride, as I've said. I would also like to thank the city of Madera for supporting Just wonderful opportunities like this for folks like ours, because it really says a lot about the values here in Madera and making sure that there are inclusive employment opportunities. And so we are beyond grateful for that. I'm going to hand it over to these gentlemen here, and they have something that they'd like to share with you all this evening.

excuse me i would like to uh send edith a phone with us please good afternoon good evening my name is sean smith i work for the mid valley um the ark of fresno madera county three years For three years, I've been with Ms. Ali. I enjoy working on this contract because it helps me becoming more responsible and has given me motivation to come to work every day. I always do my best and I enjoy it. having the routine, and being part of the team. Some skills I have gained through this job includes time management, learning to wake up, be ready for work, improving my communication with my coworkers and supervisors, AND DEVELOPING ORGANIZATIONAL SKILLS BY KEEPING MY WORK CLEAN AND ORGANIZED.

THAT'S RIGHT. GOOD JOB. ALL RIGHT. YOU WANT ME TO HELP YOU OUT?

HELLO. MY NAME IS CHRISTOPHER VIDIGAN.

I HAVE WORKED.

On the city. Madeira County. County contract.

For four years.

For four years. And I really. And I really. Enjoyed. Enjoyed a job. What I like most. What I like most. Is that I get to. What I get to do. Different things. And different things. And kinds of work. And same kinds of works. Earning my own money. Earning my own money. And gain valuable experience. And gain valuable for, for, for experience. At this time. At this time. At the same time, sorry. At the same time, yeah. Some of our responsibilities include putting wheels and lids in your new carts. And this job has taught me how to work with others and this opportunity has helped me grow and become more independent.

It is truly a great partnership that we have, and we are looking for more in the future and continue with this partnership on. And thank you guys again. Thank you for coming out.

I'd like to get a picture of everyone. And we love those shirts, CEO Kabrakov. Those are nice shirts.

Thank you.

Thank you for coming out again and safe travels home everyone. Moving on to the next item city clerk Gonzalez on to public comment.

The 1st, 15 minutes of the meeting are reserved for members of the public to address the council on items, which are within the subject matter jurisdiction of the. I'll be limited to 3 minutes. Speakers will be asked but are not required to identify themselves and state the subject of their comments. If the subject is an item on the agenda, the mayor has the option of asking the speaker to hold the comment until that item is called. Comments on items listed as public hearing on the agenda should be held until the hearing is opened. The council is prohibited by law from taking any actions on matters discussed that are not on the agenda, and no adverse conclusions should be drawn if the council does not respond to public comment at this time.

thank you for that I will open it for public comment anyone in the chamber a little bit new huh I usually don't say avail myself at this time but it I have a very good reason tonight anyway thank you very much mayor council members I would like to introduce you to our new deputy city engineer Eric Frampton I want to go ahead and let you know a few things about him and hopefully

There he is.

He's right behind me. Anyway, we're very fortunate to have him join our team. He just started about, oh, two and a half, three weeks ago. His primary responsibilities include overseeing private development, engineering inspections, and in engineering inspections, he will also play a part in our delivery of our capital improvement program. Eric has been in the private and public sectors. In the private sector, he was founder of Frampton Consulting Engineering. and he would manage $250 million plus in capital projects. He was a former senior civil engineer at NASA Ames. He oversaw $125 million in federal infrastructure. In the public sector, he comes to us from being the former chief building official and engineering manager in the city of Fresno, where he provided his expertise in code interpretation, permit streamlining, and inspection operations. Eric is licensed PE in eight states. He is ICC certified building official and is a California licensed general engineering contractor. He brings to the city a lot of experience and a lot of skills. Anyway, I'd like to introduce you to Eric.

All right.

Welcome. Thank you. My commitment to the city of Madera. I'm going to focus on efficient code compliant plan review. inspections while supporting development here in the city of Madera. My priorities of serving this community with professionalism and in my in my experience.

Thank you. Thank you. We appreciate you choosing Madera. It's a great place to work. Anyone else in the chamber online or on zoom city clerk Gonzalez.

We have no one online, Mayor. However, we have received written public comment. A copy has been handed out to Council, and there's a copy at the dais for anyone who wishes to get a copy.

Thank you for that. I will close public comment at this time and move on to the next item.

Is under consent, Mayor, I would like to ask that we move item B three to section D. That's okay. And under consent matters listed under the consent calendar considered routine and will be enacted by one motion and one vote. There will be no separate discussion of these items. If discussion is desired, a member of the public or a member of the council may request an item to be removed from the consent calendar and it will be considered separately.

Thank you for that. I bring it back to my colleagues for any questions or comments. I see none. I open up for public comment. Anyone in the chamber? Online or on Zoom?

We have none, Mayor.

I close public comment and I bring it back for a motion including moving B3 into the D section.

Move to approve consent with the removal of B3 into section D. I'll second.

Thank you for that motion. The second. All those in favor say aye. Aye. Those opposed? Motion passes unanimously. Thank you for that.

then we'll just move into our d section city clerk and bring in b3 or we could do d3 i'm sorry move b3 we can move it to the end mayor if you wish that's okay we can take it now take it now yeah okay one moment while i pull good evening mayor and council this evening i bring before you the designation of a voting delegate and alternates for the league of california city's annual conference The League of California cities annual conference is this year, September 22nd through the 25th in Anaheim. There will be general general sessions, workshops, networking events and business meeting, which is held on the last day on Friday, the 25th at this time. All council members are registered to attend this year's conference. Consistent with bylaws, the council must designate 1 voting delegate about 1 voting delegate, and up to 2 alternates to participate in voting. If the delegate is unable to serve completion of the voting delegate form with 1 of the following. It's a minute order reflecting action taken by council and the city clerk, or the mayor may sign a form affirming the names of the voting members. Staff recommends Council approve a minute order designating a voting delegate and up to two alternates for the 2026 League of California cities annual business meeting there's no direct financial impact. And as an alternative Council may elect not to designate a voting delegate, however, this action would forfeit the city's voting ability on cal cities policies. So i'll now turn it back over to you, Council.

Thank you. I bring it back to my colleagues. If anybody would like to nominate somebody to be a delegate of this conference, that will be happening on September 22nd. Council Member Montes.

Just to clarify, we have two members attending, right, currently?

Currently, yes. Everyone is registered to attend currently, the conference.

Oh, OK. So people haven't opted out yet? Correct. Oh, OK. So it could be anybody.

Am I one of those? You are registered to attend.

Is Councilwoman Evans registered? She is. Okay, I would suggest we nominate her as the voting member. Councilmember Rodriguez.

Yeah, I did plan to attend. So if that's fine, if I don't mind being the alternate.

Okay. We need two alternates.

Yes.

Okay. I will take the second alternate spot. Slot of no one else wants to jump at it. Okay, so can I have a motion for that? Just to make it approval?

Move that we nominate Councilmember Evans as the voting member and designate alternates Councilmember Rodriguez and Mayor. Okay. Second.

All right. I have a motion and second. All those in favor say aye. Aye. Those opposed? Motion passes unanimously. Thank you for that. Thank you. Moving on to the next item item.

D. 1 is 4th of July, 2026 fireworks celebration event, recap and acceptance of donation.

All right presented by very own parks director a bear. Thank you for being here this evening. 1st, out of the gate.

Yeah, I know. It's kind of weird. Uh, thank you, uh, mayor, mayor pro, Tim, council members, guests, colleagues, Joe, a bear presenting item D, 1, 4th of July, 2026 celebrate celebration event, recap and acceptance of donations. Uh, as, you know, uh, the city hosted the 4th of July, 2026, uh, fireworks celebration at the district fairgrounds and, uh, this year's celebration highlighted America's 250th birthday. THE CITY RECEIVED DONATIONS TOTALING $31,100 FOR THE EVENT AND IT WAS KIND OF APROPOS. WE SAW SOME OF THE DONATEES THIS EVENING. LET ME JUST STOP JUST FOR A SECOND AS I'M PRONE TO DO. WHEN WE FIRST WERE TALKING ABOUT THIS, I THINK MYSELF AND MY STAFF WERE SOMEWHAT SKEPTICAL ABOUT THIS WHOLE THING. And we weren't sure about this event, and it was the first time us doing it, but I have to say it turned out to be a resounding success. Uh, I think we can, we have, we've learned some lessons. We had a debrief afterwards and I think. Have some good ideas moving forward to the next 1. so, uh, we, we, our hope in our aspiration is to actually get even more donations next year. We're going to start earlier. Uh, then we did this time, I think we, you know, kind of jumped into this at the end of February. So our runway is a little longer this time to kind of think. So, I did want to kind of add that that's not in the presentation, but that's just Joe speaking for on behalf of my staff. And I think it was a great event. Um, I got a chance to actually, uh, spend some time with, uh, mayor pro, Tim Zachariah. And so we hadn't really spent any time talking before. So it was a, it was a good family environment. So overall, I had very positive feedback from for the event. as I mentioned before we we on 18th of this year we provided an update on what we're going to do for the 4th of July celebration and historically The city hosted this event at the Madera Municipal Golf Course, but due to budget constraints and the pandemic, the city's direct hosting ended in 2017. I think at that time I gave you a whole history going back to way back when when this thing started, so I won't repeat that. But several years ago, the Kiwanis assumed the lead role for this. In February of 2026, the organization requested that the city resume oversight and financial responsibility for the fireworks display and celebratory event. Uh, the Qantas would continue to assist while the city would serve as the lead. And, uh, that was a, I think a really great thing that we work together on this, um, to help offset the cost of the event. The city sought donors in total of 31,100 was received towards event. And this was to offset the cost of the fireworks display. Um, as we mentioned before we receive, I think is in your packet received, um, 10,000 CV farms, 10,000 from links ranch. Another 10 from Men Valley Waste Disposal, $1,000 from Alice Sherwender Law Firm, and $100 from Assemblyman Brian, Supervisor Brian Pacheco, who's running for Assembly. Zach Security provided an in-kind donation of security services during the event. And the highlights include the gates opened at 5 o'clock and the show began at approximately 9.15. We had 11 food vendors and 17 non-food vendors. And that's another area I think we're going to improve on next year, but I think we're level set now. We had volunteers from Boy Scout Troop 116, and they assisted throughout the evening with family games and other activities. From what I was told, we didn't do a count, but what I was told, we had a larger than anticipated attendance. And I think that was evidenced by the fact that some of the food vendors ran out of food. So actually, that's kind of a good thing in a bad way, but I think we'll be better prepared next year. Here's a kind of a rundown of the budget. THE EXPENDITURES WERE $49,359. WE HAD 3100 IN DONATIONS AND THE CONTRIBUTION FROM THE CITY EQUATED TO 18,259. And if you remember the presentation I gave back in February, we had a budget that we anticipated, which was much greater than that, which was $60,497. So we were within our budget that we anticipated, but I think the sky's the limit for this event. And like I said, we'd just like to provide a special thank you to the Greater Madera Kiwanis Club and the Madera District Fairgrounds for the partnership that allowed us allow this event to be successful for the community. And again, it was very well received. I got a lot of positive feedback about about this. I think somebody even told me the fireworks were even brighter this year. I don't I don't know. I didn't have anything to compare it to. But that's what I heard. So I thought that was kind of cute. I think that The recommendation is that we adopt a resolution accepting donations totaling $31,100 for the 4th of July 2026 fireworks celebration event. And that concludes my presentation. And I'm open for any questions, comments, whatever.

Thank you. I'll bring it back to my colleagues for any questions and concerns. Council Member Rodriguez. Thank you, Mayor.

Joe, I just wanted to give you thanks for taking the lead and the city for taking the lead on this. I know that when this event took place back to the fairgrounds, Kiwanis, you know, had initiated that start with other service clubs as well. I want to recognize the Rotary and also the Lions because they were also part of the volunteering throughout this process. But nevertheless, I just wanted to thank you again for taking the initiative on taking this. I know that the donors that were here before us have been generous every year, and I hope that they continue And anything that we can do, I think you want us also to help. We'll definitely be part of that. So thank you again. Thank the City, my colleague, Rohe, and more importantly, Zaks, because over the last couple of years, even though it's an in-kind donation, there's a couple of thousand dollars that go into that event when he has the event staff there looking after the whole fireworks. And of course, our police department out there. Chief. Thank you. Appreciate it. Also, nervous. Thank you for having getting the flag out there and the fire station and a couple of the events that we've had. So thank you. Thank you for your comment.

Mayor Pro Tem Zachariah.

Again, I would like to say thanks, Joe. It was kind of a nervousness to handing over our baby to you. But I know you guys did a great job. I like I agree it was probably even better with your guys's partnership. So I do thank you for trusting in us and that my promise that wasn't going to be too crazy for you guys. You know, I know it's going to grow. And that's kind of where we saw the partnership is, you know, that only better things we're going to kind of come from it. So I know the only complaint is obviously about the Ferris wheel that we're not going to hammer you too much about. But I think you're aware of the problem now. And maybe next year, that could be on the to do list. We're working on that. Thank you, though.

Thank you. One comment is in the past, this is way back, there was a big thermometer that was held in front of City Hall. And then it was just painted every time there was donation. So the community constantly could see where we were at on donations and how to donate. It was kind of, Board gets around faster than social media and other things you put in the paper, but if you they see it constantly it's conversations that are being held and maybe rally in some of the schools to kind of. Do like a drive to raise money for the fourth of July and maybe Council members on corners, I know we do fill the boot maybe we'd fill the you know firework can or something and try to raise money and we're willing to do whatever we need to do to try to. Um, curtail some of that cost that is on the taxpayer dollars. So, uh, there's some just suggestions parks, director abr. Um, and with that, I open up to public comment. I see him on in the chamber online or on zoom. We have none mayor. All right. I closed public comment and I would like my colleagues entertain a motion to adopt this resolution. I have a motion and a second all those in favor say aye aye those opposed motion passes unanimously thank you for that next item item d2 Fresno Madeira Area Agency on aging congregate nutrition program for older adults all right all right it's all yours again stuck with me again let's see

I've got nothing. Here we go.

Okay. Item D1, Joe Hebert again.

E2.

Mayor, Mayor Pro Tem, council members, guests, colleagues. We're presenting item D2 for Fresno-Madera Area Agency on Aging Congregate Nutrition Program for Older Adults. Before I get into this, there's a slight change that was made since we originally published. We did do a change to the budget amendment. and that was only because there was really no there was a amendment to offset the appropriation and they should there's a no credit under the that was coded under the the fund grants and then there also was no FM triple-a fund there is a grants fund so we actually had to do that correction so there's a slight correction from what was originally submitted so The Fresno-Vadera Area on Aging's awarded the city funds for the congregate nutrition site management at the senior centers. The Title III C1 congregate nutrition site management is a congregate meal program that has played a pivotal role in providing nutritional meals to qualifying seniors. For years, the city has partnered with the FMAA to deliver direct services to the city senior population. The partnership was paused at the onset of COVID Uh, when limitations with indoor gatherings and programming occurred, uh, the partnership resumed, uh, in fiscal year 2024, 25, and the city was awarded up to 56,000 dollars. Um, in 2025, we, uh, accepted another award of 58,625 dollars. This year, you can see we once again have approved funding for approximately $59,500, with $34,000 going to the Frank Burgon Senior Center and the $25,500 to the Pan American Community Center. And I just did a count today just because I knew I was going to give this presentation. And we've been averaging approximately for the two centers about 75 meals a day. So this is a valuable service. And I was just curious to kind of, I said, let me just go back and see. So there's a lot of people who depend on these meals and expect them. So this is a good program. Executing the contract would entail various tasks. These include oversight and responsibility for the day-to-day operation. staff volunteers, including provisions of required program training with collection of data required from program participants. We keep records and prepare reports. We have to keep records of donations and reports. The meal sites are audited and we have to meet various regulations, including guidelines related to food service operations and sanitation. The funding would support seven part-time staff members to help serve meals the meals would be provided five days a week at both senior centers through June 2027 These meals are served between 1130 and 12 o'clock The funding is limited to a 12-month funding cycle, which would go through from July through June 30th 2027 uh we also as you know we received 30 000 for from cbdg to support the program as well uh the funding works in conjunction with uh the fm triple a funding to support programs and services that enhance the well-being of older adults in the community while the FMAAA funding is used to provide lunch meals supplied by FMAAA and served by city staff. The CDBG funding is used to support breakfast meals, refreshments, coffee, tea supplies, and monthly social activities. And again, that's another service that our community, we have quite a bit of attendance for these. If you come in the mornings, you see they're lined up ready to go, sometimes before we even open the doors. The total value of this contract, as I mentioned, would be not to exceed $59,500. We provide staff, which would be reimbursable by FMAAA. Moreover, FMAAA will provide all meals and transportation delivery of the meals to each center, which is a good thing given the price of gas. So the contract amount of $59,500 is intended to cover the cost for the staff of the two centers. Each center falls within a pre-designated tier system that FMAAA used to calculate. the maximum allowable expenditure poor center and they have some this chart and I'm still trying to figure that out how that works but I haven't cracked the code but I see the tears and I know where we fall the contract match is from the city is $23,800 this match will met using personnel costs of full-time staff who support the contract. The match will also cover the cost of supplies and materials such as utensils, serving platters, heating and temperature control items, and food safety items. The recommendation is that we adopt resolutions approving contract number 27-0147 between the City and Fresno-Madera Area Agency on Aging for Fiscal Year 26-27 for the Title III C-1 Congregate Nutrition Program for older adults, again, not to exceed $59,500. Also, to amending the City's Fiscal Year 26-27 operating budget, approving related expenditure lines related to the execution of the FMAAA Contract Number 27-0147 Title III C-1 Congregate Nutrition Program. That concludes my presentation, and I'm here for any questions, should you have any.

Thank you. I will bring it back to my colleague for any questions and concerns. I see none. I open it up for public comment in the chamber. I see none. Anyone online or on Zoom? We have none, Mayor. Thank you for that. I bring it back to my colleagues for a motion and a second.

I move to approve. Second.

Thank you. A motion and a second. All those in favor, say aye. Aye. Those opposed, motion passes unanimously.

Thank you parks director Abra for your reports next item item D, 3, 1 year extension to agreements for all engineering services.

Thank you presented by our own admin analyst. Say, thank you for being here tonight.

Good evening mayor and council I have for you tonight. Uh, item D, 3, a 1 year extension to the agreements for professional on call engineering services for the engineering department. Also, to introduce myself for anybody not aware of Nicole say, administrative analysis, engineering department. Little background on October 19th of 2022, the city entered into an on call agreement with 10 consulting firms to perform as needed engineering services on the expiration of the original agreement in October 2025. the agreements with 9 of the 10 firms were extended for the 1st of 2 allowable extension. Tonight's action is to extend this agreement for the 2nd, allowable extension. The on call service agreements are also available to all city departments for various activities. Just a couple would be things like trail construction, park, facility improvements, bus, shelter, installation projects, technical studies for water systems, sewer systems, and the wastewater treatment plant. sewer main rehabilitation and replacement, sewer lift station improvements, water main replacements, new traffic signals, traffic engineering studies, environmental reviews and preparation of supporting documents, legal descriptions for right-of-way, The requested services are implicated are implemented through a task order process that defines the scope of work and the fees. The total value of all task order issued to each firm is set at 400,000 dollars for the duration of the 1 year extension. A total of 3,666,596 dollars has been authorized through the on call service program as of today. And the duration of this extension will be for the period of October 19, 2026 to October 19 of 2027. The recommendation would be to adopt a resolution, approving a 1 year extension to the on call consultant services agreement with the maximum annual compensation per consultant for 400,000 dollars with the following consultants, engineering consulting engineers, Blair church and Flynn Peters, engineering, provost and pressured consultants, Westwood, professional services and in horn. And with that, I will open up to any questions.

Thank you for that. I bring it back to my colleagues for questions and concerns or comments. I see none. I open it up for public comment. No one in the chamber online or on Zoom. We have none, Mayor. Thank you. Just one comment with this approval. Hopefully, we see a lot more projects getting pushed through. We'll be excited about that. With that, I'll bring it to my colleagues for a motion for this resolution.

I move to approve.

Second. A motion is second. All those in favor say aye. Those opposed. All the motion passes unanimously. Thank you for your report.

Thank you.

Moving on to the next item, item D for sewer rehabilitation and manhole repair city project number SS dash 0809.

All right, presented by senior engineer Gamero.

Good evening. Good evening. Thank you. So good evening, Mayor, council members, members of the public. Wait a second here. I'm bringing forward tonight the Contract Award for Sewer Rehabilitation and Manhole Repairs, otherwise known as City Project SS08 and 09. Project SS08 and 09 were combined for competitive bidding. They were originally referred to as the 2018 Sewer Manhole Project and 2018 Sewer Repairs, respectively. We combined them because the Sewer Manhole Project was a little bit too small to get competitive bids, and it was just a good combination since we were already taking the other one out. Um, the work for both of these was identified in the city's, uh, 2021 sewer and water renewal and replacement plan. Um, some of the other items in there, there's some manholes that were identified as critical items by city public work staff that we've also included in there. Uh, this project is funded by the city sewer capital outlay fund. And the plans and specs were repaired by the city's consultant, uh, with the big contract documents, uh, prepared by city staff. The project includes removing and replacing 3,832 linear feet of sewer main and installing 5,887 linear feet of cured-in-place pipeliner. This is the same cured pipeliner that's installed in the same process that we had on Avenue 13. It's just a bit smaller than that large one. It also includes 45 manhole rehabilitations, which includes installing new manholes, replacing existing manholes, and reconstructing manholes as necessary. Sometimes they don't need a full reconstruction, they just need the benches inside reformed or various other work. Those 45 manholes have some upcoming images. Some of them are built into the other lining work that we're doing, so you won't always see them marked out on the map. So here's our overall map of the locations. You can see those blue dots are those manhole jobs that aren't tied to any specific liner or remove and replace job. I have slightly more zoomed in ones. This is the north section of Madera. You can tell it's kind of spread out all over the place. And we have a variety of different treatments throughout the city. These treatments were selected through our consultant. We have video of the sewer lines. They went through, they reviewed those videos, and depending on the condition of the pipe, selected which treatment would be better for it. And this is the south section as well. In review of the bid, on July 7th, we received seven bids. The bids were checked for accuracy against the bidding requirements, validity of licenses, and bid security. The lowest bid received came from Rolf Construction Inc. at an amount of $3,354,178. City staff reviewed and confirmed the bid met all the bidder requirements. It was found the lowest responsive and responsible bidder. Here are the seven bidders. Pretty good spread between 3.3 to 5.3 with our engineers opinion of cost being 4,050,000. Uh, the project budget, uh, the contract for roof construction would be that 3.3Million dollars. Uh, we are. suggesting a 10 project contingency um with a leftover 370 for construction management inspection and testing for a total of four million sixty thousand dollars which would all come from the sewer capital outlay funding source all right so our recommendation adopt a resolution adopting a class two existing facilities categorical exemption pursuant to the california environmental quality act approving the contract award for the 3.3 to Rolf construction and a lot approving allowance of 10 for the contract uh amounts for contingencies resulting from unforeseen conditions and that is all thank you thank you for that report and thank you for working on this project because nobody thinks about that until we have to get in those manholes and so it's it's nice to hear that we're trying to

forward and being proactive and taking care of something before it collapses. And then we're trying to get in there and scramble and fix it. So thank you for that. Any other comments from my colleagues? I see none. Open it for public comment in the chamber. I see none online or on Zoom.

We have none, Mayor.

All right. I will close public comment and bring it back to my colleagues to adopt this resolution.

Move to approve.

Second.

I have a motion and second. All those in favor say aye. Aye. Those opposed? Motion passes unanimously. Thank you for that report. Senior Engineer Gamiro. Next item.

Item D5, agreement with Bradley Engineering Inc. for airport planning and environmental engineering services and approval of task order number one.

All right. Presented by our Public Works Director, Gandhi. Thank you for being here again this evening.

Good evening, Madam Mayor, Mayor Pro Tem, Council Member, and public. Item D five. This is the agreement between brand engineering in call for airport planning, environmental engineering services and approval of the task order number one. So to get down to the background, Planley Engineering Incorporation is an on-call consultant for the city's airport planning and environmental needs. The purpose of this is streamlining the future airport projects and FAA grant application with a qualified consultant that's already under contract. The benefit would be faster turnaround on planning, environmental review, and grant documentation with no new procurement for each task order. The Task Order 1 authorizes a 13-task scope of services to update the airport layout plan and complete an AGIS survey. The funding primary is through the FAA Airport Improvement Program grant and with additional funding coming up from Caltrans Division of Aeronautical Participation. If you look at the task order 1, the scope of services exhibit 1, that includes 13 major tasks consisting of project scoping, pre-planning, DB goal calculation, and facility inventory, aviation forecast, critical aircraft determination, and environmental review. It also includes AGIES survey, obstruction mitigation plan and facility requirement analysis. It will give us a full ALP drawing set, development summary and narrative reports. This is basically the area of lake review. This is the site plan right now, what we're looking at. This will be the grid section that will be covered under the AGIES survey. To go for the bid review, Citi issued RFQ No. 24202425-09 from Professional Planning Services and Environmental Consulting Engineering Services. Only one statement of qualification was received from Brantley Engineering Incorporation. Citi Star reviewed the SOQ and found the firm qualified to perform the required services. The recommendation is award the consultant service agreement with Brandly Engineering Inc. for sole respondent to the RFQ number 2025-09 and found qualified for airport planning and environmental engineering services. Approved task order number one, airport layout plan narrative, updated ALP drawings and AGIES service. Authorizing compensation not to exceed $348,400. The recommendation will be adopted resolution to award a five-year consultant service agreement with Brantley Engineering Inn for airport planning and environmental engineering services and approve task order number one in an amount not to exceed $348,400.

Any questions? Thank you for that report. Bring it back to my colleagues for any questions or concerns. I see none. Open it up for public comment. No one in the chamber. Anyone online or on Zoom?

We have none, Mayor.

Thank you, City Clerk Gonzalez. I will close public comment and bring it back to my colleagues to adopt this resolution.

Move to approve. Second.

I have a motion and a second. All those in favor say aye. Aye. Aye. Aye. Those opposed? Motion passes unanimously. Thank you, Public Works Director Gandhi, for your report. Thank you. Next item.

Is item D6, Madera Microtransit Feasibility Study, final report.

From our very own Finance Director Lima.

Good evening. Good evening, Mayor, Council. Mike Lima, Director of Financial Services. As you know, usually between the months of July and October, you don't see much of me. I'm hibernating after budget. But so what would bring me out of my hibernation? Well, the only thing that could is microtransit feasibility study, and that's why I'm here tonight. So I thought I would give you a little history, go back in time a little bit before we get into this. Back in April of 2023, council approved modifications to the city's transit system. You're coming out of COVID. It looked like a good time to be tweaking our transit system, and this council approved several changes. We added the blue line to provide service to the Madera Amtrak station, modified the green line in response to college and college class times. We altered the purple and orange lines, changed some scheduling, and then rebranded the system with colors, new bus and bus stop numbers, and various shapes to signal which line Your customers could ride. All that was approved. All that was implemented, I believe, is implemented by January of 24. We were up and running. So since then, oh, and this is what it looked like. This is the, these are the routes. And this is what the result of that was. You have four routes going through town. Again, the blue line going to the far north, the green line going down to the far south part of town. And then the orange and the purple line serving the center Over the past couple of years, though, it has become apparent that the fixed route service has stagnated. Even though it is free, it is completely free to ride, and yet we are not seeing any growth. In fact, I'll show you a graph here very shortly that we're actually seeing slight decline in that, even though it is free. But in contrast, our paid on-demand services, which are ADA Paratransit and Dial-A-Ride, that ridership has been increasing at the same time. So given the growth in on-demand services, Council approved a contract on June 18th of 2025 with FlexLynx to prepare a microtransit feasibility study. Over the past little more than a year, we've held various workshops, we've worked together, city staff has worked together with FlexLynx and compiled a lot of information and come up with a plan. FlexLink's brief counsel on the progress of that at your February 12th meeting of this year, and then recommendations were presented at your May 20th meeting of this year. So I mentioned before, we're not seeing growth in fixed route, but we are seeing some in Dyloride, and this is what I'm talking about. Back in fiscal year 2015-16, you had over 100,000 passengers riding fixed route. And you had about 40,000 riding dial-a-ride. So you had about 140, 150,000 people riding that many rides that were done. And you look and you see it start trending downward. There was a spike in fixed route in 2017-18, but it was almost offset by a decrease in dial-a-ride. And then you get to 2020-21 and 21-22, Those are the COVID years where people couldn't ride buses and you had to. So ridership suffered greatly after that. There was a bounce back in fixed route in 22, 23. 23, 24 was when you implemented the changes that were adopted in April of 23. So you see another bump in ridership and fixed route. But after that, you see there's a slight decline each year. It's just starting to trend downward. The euphoria that happened. with the introduction of new service seems to have worn off. But what we are seeing is a slow, steady increase in the Dyloride. And you can see that on the bottom red line on this graph. You can see that slow, steady increase. On a percentage basis, it's actually much higher than what we are seeing on the fixed route. But in terms of sheer numbers, we're now at just over 20,000 that we are getting on Dyloride. And people are paying for that. That needs to be, I think that's a very important point. Not everyone pays for it, but a lot of people do. And they're willing to pay for that and not ride the fixed route. I think that's an important thing to keep in mind. I will also mention that you're gonna hear a transit report right after me and this presentation. The two new routes that were added, the blue and the green, Last year, if you combine those, they had about 11,000 passengers. It's a little over 11,000. Dial-a-Ride by itself had over 20,000. So we've got more people doing Dial-a-Ride than those two routes combined. And that's what really made us look at, is this really working? So the FlexLynx folks did some analysis and came up with some numbers and the numbers kind of show what we are seeing just in the raw number, on the raw data. The blue route, you're getting about just under two riders per hour on that, on any given day. Green route, just over two, but then you compare that to the orange or the purple and you're seeing double that ridership. Overall system average is just under four riders per hour at the current time. It's also kind of pricey to provide that service. In 2023, these are using 2023 figures, which was the most recent that we had when we were preparing the report, FlexLynx went out and surveyed transit agencies within our local area to see what the costs were and see how we compared. And right now, of the eight that they were able to query, We're the third most expensive, only beaten by Tracy and Kern Regional. But all the others were able to provide a fixed route at a much lower per passenger cost than we are. So in short, that high cost per trip suggests that more trips may be more efficiently served by an on-demand model. So this map, what it shows you, and again this is from the study, this shows you where people are getting on the bus when they ride it, and actually where they're picking up dial-a-ride as well, but I'll focus on fixed route first. What you're seeing there is where they're getting on the bus. The bigger the dot, the more people are getting on. So you see a lot of people getting on at Walgreens on Cleveland, You see them getting on at Rancho San Miguel. You see them getting on at the Intermodal Center. You see a little bit fewer, but still a significant amount that are getting on at Sherwood and Country Club. And then it starts tailing off after that. We've got a little more on Yosemite, another spot. We've got some in front of the Meadows. We've got some over at the county facility where social services is. We have some there. And then we have some at the school. But after that, it's not, we don't see a lot of ridership among other areas. So you really are seeing ridership in that core area of the city, along Cleveland and down Yosemite. That's where we're getting a lot of the traffic, our traffic right now for fixed routes. Dial-a-Ride, on the other hand, you could see all those little blue dots all over the place. That's all Dial-a-Ride and where people are getting. And they're getting from a rather large geographic area where they are being picked up and they're utilizing Dial-a-Ride service. You especially see it on the west side of town where you might imagine everyone's got a car and they wouldn't want that, but they're using it. We are seeing that over there. We're also seeing it a lot in the northeast part of town where Councilmember Evans a few months ago mentioned that a lot of her constituents are using this service or using transit service. From what it sees, from what we see, they're using a nice mix of fixed route as well as dial-a-ride. They're using both. So taking that information, knowing that it costs a lot what we're doing right now, and knowing that where the people are getting on, FlexLynx and staff have come up with some recommendations. We are proposing to eliminate the green and blue lines and then reconfigure our other two fixed routes, the purple and orange, Purple would basically stay very much the same as it is today, but orange would change pretty significantly. We would go from 60-minute headway to 30 minutes, which means double the service under the proposed plan. So there would be actually more fixed-route service under this than they're currently receiving on that line. This is what it would look like. That orange line would be going right through downtown. I suppose we'll start up in the north and work our way to the south, but the Rancho San Miguel area, and then it goes all the way down Yosemite and then comes over and terminates at the Lion's Town and Country Park. The Purple Line would be a rather circuitous route through the city, hitting a lot of the major areas where we see traffic getting on the system. Start up there again up in the north, we would start at Walgreens, we would go down the Cleveland area, and then with a little jaunt, There and then come across Cleveland down through Tozer all the way down Coming all the way down to Avenue 13 Coming up past the hospital and then coming back into downtown and terminating at the intermodal center the Microtransit area would were the microtransit service would replace the dialer ride And it would have much the same service area where the proposal is to have two much the same service area as Dial-A-Rite is currently providing. However, that may change. As we get into this a little bit further, we may change that. Because right now, as you see, the Dial-A-Rite service goes all the way up to Avenue 19. It's serving Parkwood. It's serving out the Italian Swiss colony. And some of those areas are county, and we're not so sure we wanna go that far. So we're gonna be reviewing that a little more, but for now, We're just saying let's take it. We'll look at it as taking or take it as just the dialer right area. And then we may make refine more refinements later on in the process. So with Dial-A-Ride, we are recommending implementing microtransit to serve the community outside the two fixed routes. As I said, it would be roughly the same existing area as the current Dial-A-Ride. We would be recommending utilizing on-demand mobility services like Uber and Lyft to cover service times not covered by the city's transit system. And then we would set up a pilot program to connect Madera residents to Fresno's transit system for medical and personal appointments. This was something that kept popping up over and over and over again in our discussions with the community is we need a way to get to Fresno, especially medical appointments. And so we're proposing to set something like that up. So Microtransit weekend service, under the proposed recommendations, the Saturday service would be expanded by two and a half hours. Right now it terminates at 4 p.m. It would go to 6.30 p.m. on Saturdays. We would maintain the existing Sunday service from 8.30 to 2.30. And again, a reminder, we would have Uber and Lyft fill in those areas that aren't being covered by the city after those hours. Fresno Connector, an on-demand service. We are looking to, we're going to start it at, or proposing to start it as an on-demand service. It can transition to an actual shuttle every, every 30 minutes or every hour into Fresno to connect with their bus system. It will be a pilot program, so we will evaluate what that long-term regional demand actually is, and it will run, our proposal is to run from 7 a.m. to 6.30 p.m. on weekdays. So what happens if you approve this plan? Well, initially, it's going to be very boring. Nothing will happen, which sounds kind of odd. But it's true. I mean, tomorrow, if you vote tonight and say yes, and you walk out tomorrow, you're still going to see Madero Metro buses going up and down the street. You're still going to be able to pick up the phone, get a dial-a-ride. Nothing is going to change tomorrow. But what will happen is it will give us staff the okay to start the wheels in motion to transition to the microtransit product. There are several steps that have to be done in order to make that a reality. If approval is given, after that we're gonna start developing an RFP for a transit system operator. We will then award a contract to the transit system operator. We have to implement a fare policy for the microtransit system. We're gonna have to refine that microtransit system configuration, including this area where we cover micro transit, as I mentioned before. And then we also create and implement a Madera transit marketing plan. That was probably the second biggest thing that we got in all our discussions is people don't know the service that we have, and we need to really educate them on the service that we're going to come up with. I want to emphasize that council is going to have some other chances to vote on this item. The award of the contract, the implementation of the fair policy, and the final system configuration are all going to need to be approved by you before we can actually go live with the system. So you're going to get a few more chances at this thing before all is said and done. The key date in this implementation process is the expiration of the current transit operator contract. Our contract with MV Transportation ends on June 30, 2027. We do have an option for a one-year extension. which means we end on June 30th, 2028, that is the absolute final date. So we really need to have this system ready to go on June 30th, 2028. Issues regarding the details of this implementation, like what kind of app are we gonna use, what kind of vehicles we're gonna purchase, how are we gonna get the word out to folks, all these will be addressed during the implementation process and with the vendor that we select. So what happens to the current transit assets should microtransit be implemented? Well, the Medera Transit Center, that's still gonna be used, remains the base of operations for any operator that we have on our transit system. Bus shelters and bus stops, the ones on the routes that are proposed for discontinuance would be removed. They may be reused at new stops on the reconfigured fixed routes. The buses and dialer ride vehicles we currently own, What is going to happen to them depends on the operator of the microtransit system. They may say, okay, keep it as you're doing it right now. You own the buses. We provide the people. It's all good. They may say that. They may say, we'll buy them off of you, and we'll run them after this, and we'll maintain them. Or they may say, you know, we've got our own city. You do what you wish with them. We won't know until we get the vendor, and that's going to be the issue with that. So can the system be changed later? Absolutely. If there's a demand for greater frequency, new service, council reserves the right to modify the system. This would lock us in for a while, but we can always revisit, just like we're revisiting the one that we currently have at the present time. Financial impact, well, as I mentioned, there's no immediate operational impact. Well, there's no immediate financial impact either. with the adoption of this study. In the report, though, FlexLinks estimated there would be about $72,000 in annual savings from current operating costs once the system is fully implemented and if all the recommendations in the plan are adopted. But the actual savings, if any, won't be known until we incur actual operating costs. That being said, we are expecting that customer service will improve. So with that, our recommendation is that we, staff's recommendation is we approve all the recommendations that are in the Madera Microtransit Feasibility Study Final Report. And that concludes my presentation. I'm available to answer any questions you may have. Thank you.

Thank you for that report. I bring it back to my colleagues for any questions or concerns. I see none. Open up for public comment in the chamber, online or on Zoom.

We have none, Mayor.

Thank you. I'll bring it back to my colleagues to adopt this resolution as presented.

Move to approve. Second.

I have a motion and a second. All those in favor, say aye. Aye. Those opposed? Motion passes unanimously. Thank you, Director Lima, for that report.

Thank you very much.

Next item.

Item E1, informational report on the Madera Metro transit system.

And that will be presented by our grants administrator, Zuniga.

Good evening. Mayor, council members, members of the public, Marcella Zuniga, I am reporting tonight on the fourth quarter of the end fiscal year 25-26 transit update for the Madera metro system. So during the fourth quarter, which took place April 1st through June 30th, fiscal year 25-26, that's the time period we'll be covering this evening. We're also going to share comparisons, year-to-date comparisons from 25-26 to fiscal year 24-25. This presentation includes Madera Metro reporting and project updates. Here, as Mike previously shared, it's an image of our current system, including our fixed routes. Here we see the ridership summary for the fourth quarter alone. We can see that by service, the fixed route system served just shy of 18,600 passengers, while our on-demand service served just shy of 5,700 passengers. The total passenger count for the quarter was 24,243 riders. Compared to the previous quarter, there were 1,173 more riders in quarter four for the fixed route system. The on-demand services experienced a slight decrease of 657 passengers. So comparing it to the 25-26 fiscal year, we see, I'm sorry, by quarter, I'm jumping ahead of myself, by quarter, we see that between quarter one and quarter two, there was a slight decrease or is a decrease of about 4,000 passengers, but then the subsequent quarters, three and four, we did see an increase. The total passengers for fixed route were 72,190. For the on-demand services, they were 22,408. Our total passenger count for the year is 94,598. So now we'll compare it to 24, 25, and we can see the fixed route service experienced a decline in passengers, uh, while the dollar ride and ADA pair transit, uh, service, both experience, both had, um, increases in, um, passenger counts. So the overall increase is, was, is 1.5. Um, and primarily again, we see this, or not primarily, we only see this on the on-demand services. Our on-time performance remained pretty steady during the fourth quarter. As a reminder, the on-time performance objective is 90% or greater for both fixed route and dial-a-ride. When we compare it to fiscal year 24-25, we see an increase in fixed route and a decrease in dial-a-ride. We are unable to provide a comparison for our ADA vans because we didn't start calculating those separately until July 2025. But into this next fiscal year, we will have those comparisons available. The difference on the on-time performance for Dial-A-Ride was primarily due to bus shortages. We had several mechanical failures all at once. And so just we had to shuffle buses around and it slowed things down just a little bit. So the summary for some of the other areas that we track. For the fourth quarter, we did have two mechanical failures cumulatively over the year. We had nine. There was one new driver for the fourth quarter. A total of seven were hired throughout the year. We received three customer complaints in the fourth quarter. And throughout the year, there was a total of 14. No accidents in the fourth quarter, but we did have two throughout the year. As mentioned, we had three customer complaints. One of them was related to a bus driver not stopping properly at a particular stop sign. The other was a customer was upset because of the unavailability to access Dollar Ride for an evening reservation. And then the third, a customer complained that there was a rude driver. We did have a couple of special events where that her metro buses participated in the chamber of commerce senior luncheon was May 7th, 2026 and then there was a city onboarding event April 22nd and during this event, the buses shuttled approximately 22 new hires throughout the city. Marketing for the fourth quarter included social media posts announcing service hours and Memorial Day. And then we also had, again, the informational booth during the Madera Chamber of Commerce Senior Luncheon where staff was available. The expenses for the fourth quarter and year to date, transit administration, transit related expenditures are paid for with federal dollars, including FTA and state local funds, which does include Measure Team. These expenses are not final, but they are pretty close to it. So the fixed route service for fourth quarter was just over $615,000 for a year to date total of almost $2.2 million. Our Dial-a-Ride ADA service, the expense was $414,438 with the year to date total of just over $1.5 million. And we are providing comparisons to the 24-25 expenditures. Please note, we did start our new contract July 1st, 2026 with MB. That did result in adjusting costs. And that is where you'll see this, the the price increase is attributed to that new contract. So for fiscal year 24-25 for fixed drought, well, compared to 25-26, there was an increase of 23% in this new year. For a dollar ride in ADA, there was an increase of 24%. So both services increased about the same. Project updates. We are finally finalizing the invitation for bid documents. Did receive some final docs from our contractor. We're working internally with staff to get those into the hands of our administrators so that they can review them and move this project along. and we just heard about our microtransit feasibility study. No need to repeat that. And then the financial impact. Again, transit expenses and personnel time mentioned are funded federally through the Federal Transit Administration with state monies that includes affordable housing and sustainable communities grants, the Public Transportation Modernization Improvement and Service Enhancement Account, and SB1 State of Good Repair, along with Measure T. And that concludes this presentation.

Thank you for that. I bring it back to my colleagues. Any comments? I see none. Opening it for public comment in the chamber. Online or on Zoom?

We have none, Mayor.

All right. I'll close public comment. And this is informational only. So thank you, Grants Administrator Zuniga. Don't go away too far. Next item, City Clerk.

Item E2, Community Development Block Grant Program 2026-27, Program Year Application Timeline and Public Outreach

efforts all right hey me again i am presenting on item i believe it's e2 which is this a community development block grant um application timeline and public outreach efforts Okay, so at your July 1st, 2026 council meeting, staff shared the CDBG application notification process for awards. Currently staff, we notify potential stakeholders at the beginning of the annual award process. And we do this through email, through posting the Madera Tribune, Citi's website, social media, and we notify members of the council and also our block grant commissioners. Again as a reminder the city is an entitlement agency, so we must submit a consolidated plan every five years Along with that we submit an annual action plan We do this to remain eligible for this funding by statute the due date for submitting the city's plans is August 16th However, the city has historically kept an internal deadline for plan submission of May 16th so the application process we are proposing is based on the city's internal submission deadline and Here is a summary of the changes that we are proposing to the application process. The timeline developed includes targeted dates that will be used moving forward for every CDBG application year. Based on council feedback, staff updated the CDBG application process to include two workshops for potential applicants. The application window is longer, approximately three months. And so I do want to note that the dates presented are subject to change based off the availability of the Block Grant Commission members, their availability to meet as presented. So here's the proposed CDBG application timeline. The first Monday in November, we'll release, we'll open up the application and we'll notify council grant commission members, local nonprofits, stakeholders, again, via email, the Madera Tribune website, social media, et cetera. The third Tuesday in November, we will host our first applicant workshop. The second applicant workshop will take place the second Wednesday in January. The last business day in January, the CDBG application period will close. February, staff will take that time to review applications and prepare them for the Block Grant Commission review. The third Tuesday in March, staff is proposing the special meeting to be held of the Block Grant Commission. To review the applications, I've developed funding proposals for council consideration. The third Saturday in March, that is when our 30-day review period begins. It is on a Saturday because that's generally when we post the notice in the Madera Tribune. The second council meeting in April, we will bring forward the CDBG draft annual action plan and request Council open a public hearing for this plan. Followed by the first Council meeting in May will bring the final annual action plan back to Council for consideration and approval of the plan. And then by May 16, May 16, staff will submit the annual action plan to HUD. That concludes my presentation.

All right. Thank you for that. My colleagues have any comments or concerns? I see none. I open it up for public comment in the chamber online or on zoom.

We have none, Mayor.

All right. I will close public comment at this time. And it is just a review for us to have that information. Thank you grants. Next item.

Item E3, sharing of cost in continued monitoring of the San Joaquin River Restoration Program subsidence benchmarks. Action on this item is by the GSA.

Thank you, Mayor and Council Members. This is the sharing of cost in the continued monitoring of the San Joaquin River Restoration Program subsidence benchmarks. A little bit of background. The City is subject to multiple agreements designed to share in the cost of managing the Madera Subbasin. Those agreements, the numbers seem to be racking up a little bit here. Those agreements address cost-sharing in relationship to maintaining the annual and five-year reports and updates. That participation varies between all groundwater sustainability agencies or those subject to the joint GSP. Also, the cost-sharing of the domestic well mitigation program, that participation is strictly between the Madera Irrigation District and Madera Water District with the City. Recently, well, recently, back in about February, the Department of Water Resources determined that it would cease collecting subsidence data. That subsidence data was actual physical survey as I understand it. Instead, they recommended use of what's called the INSAR dataset. The INSAR dataset, or Interferometric Synthetic Aperture Radar, is a technique for mapping ground deformation using radar images of the Earth's surface that are collected from orbiting satellites. The INSAR dataset is viewed as having various concerns associated with it that can result in distorted ground deformation measurements. Sometimes the measurements are generally precise and any deformation could be a problem for the reports that they are preparing. Accurate data can be obtained through direct physical measurement using traditional survey methods rather than satellite techniques. The various sub-basins affected by the DWR decision have secured a proposal for a direct survey. Those basins include Delta Mendota, Merced, Kings, Westside, Madera, and Chowchilla. The majority of the GSAs have agreed to the cost share. That cost share by sub-basin is divided by, that's six ways. from $127,300 proposal, making it $21,217 per subbasin. Our subbasin has seven GSAs within it. Dividing those seven GSAs or the number by seven, we get $21,216 for the total, but $3,030.95 per GSA. It has been staff's anticipation and recommendation that funding would continue through the Water Utility Fund, specifically 2030388006440, as the actions under the SGMA and GSP directly impact the source of water in which the water system functions. recommendation of staff is provide direction regarding direction the cost of the continued monitoring of the restoration program society benchmarks if you have any questions I'd be happy to answer them thank you for that I'll bring it back to my colleagues for any questions or concerns all right councilmember Rodriguez Thank You mayor Keith I mean the cost seems to be minimal yes we aren't really contributors to the subsidence that's taking place or maybe

a lot of the issues that arise from SGMA. Is that a problem for us to pay $3,000? Is that for moving forward and how they allocate these percentages?

Given the relatively minor amount, I guess I would go ahead and say it's not really a concern of mine. I do recognize that the potential for subsidence will extend throughout the area. They are focusing on the San Joaquin River. We do, in a way, impact this proportionately. We are 10 miles away from San Joaquin, I believe, somewhere thereabouts. As such, our impact is minimal and our proportionate share is minimal. But should we be paying, I think is what your question is.

It's such a small amount. I don't have, I mean, but. Nevertheless, I mean, I think this will come before us as we continue to share costs for more monitoring. I mean, this may be something small today could be something bigger tomorrow. And I think we've seen that over the last couple of meetings that we've had with other mitigations and other cost sharing that we've had.

Yes, we do have multiple costs associated with management of SGMA and the GSP. As far as this cost, I do see it going up, but it's typically going to be a function of the proposal for the hard survey, meaning they are going to be sending surveyors out there. I'm struggling to go ahead and give an answer that doesn't come back to the fact that we are 10 miles away and we have a minimal impact. I tend to think that as a fair share amount, we do participate on a sub-basin scale, and that's probably why we would want to go ahead and participate. This is by sub-basin, actually.

Yeah. So, again, you're asking for direction, so that's why I was asking.

Sure.

Would be. who didn't for us to move on. It's not that much.

Of course.

That's all I have.

Okay, thank you, Councilmember Rodriguez. At this time, I open it for public comment in the chamber. I see none online or on zoom.

We have none, Mayor.

Okay, I close public comment and bring it back to my colleagues for direction on this item.

You need a form of a motion. I mean, I think, you know, given that conversation, minimal is not worth the fight. So.

Recommendation of staff.

Yeah, we go with the recommendation of staff.

Motion that?

Yeah, I move that we go with the recommendation of staff, the full amount.

motion thank you all those in favor say aye aye those opposed motion passes unanimously thank you for that director of engineering homework uh moving on city clerk gonzalez next item

Section F, council member reports announcements, future agenda items. This portion of the meeting is reserved for the mayor and council members to reports on boards, committees, and other public agencies and at public events to request updates to initiate future agenda items and to take action on matters initiated under this section of the agenda. Under this section, the council may take action only on items specifically agendized and which meet other requirements for action.

All right, thank you for that. I will go to my right, Mayor Pro Tem Zachariah.

just I'll give one last thank you to Joe and his staff for the 4th of July and kind of the conclusion with tonight's presentation and closing it out and just uh you know in future meetings Joe if you just let me know I'd love to be there uh when you guys start kicking that back off um but other than that just miss you guys and it's been long felt like a long time since we had our meeting so it's kind of nice to be back perfect thank you council member Montez wow council member Rodriguez thank you mayor

I don't see that's I don't remember if we've had a council meeting since the last Caltrans ribbon cutting out there or groundbreaking I'm assuming we did but if that wasn't announced I just wanted to say that's great but I would suggest if this council would approve or give direction is to bring us some updates as far as what's taking place as far as traffic I know that we hear a lot in the community as far as how this has been impacting them a bit when I go down there doesn't impact me much because I make a left on E Street. But nevertheless, I do hear it on social media. So maybe a monthly update or whenever we have our, our meetings to kind of keep us informed on what's taking place with traffic and what have you.

And that's with downtown Yosemite project.

Yes, the cap and project. So yes, so maybe just a brief report on it. Just letting us know what's taking place. I'm not sure if we don't think we need Caltrans for that. I think we can kind of gain a pretty good idea of where that's at. But again, if I didn't say it, I don't recall that I did. But great, great work. Thank you. Because now with those improvements, I look forward to seeing downtown enhanced here in the future. And I mean, state route 145. So I am here. Thank you for your report. Councilmember Vegas.

Oh, nothing to report.

Thank you. And I just have a few things. School's starting on Friday, so everyone be safe out there. Slow down. We had a lot of our businesses and partners come up with backpack events like the Elks Club, Big Brothers Big Sisters, Madera Ford Valley Steel. Just... Blessing our children with supplies to get them ready for the school year. So I think all the community out there that has been doing that. With that, I will turn it over to my attorney for closed session.

Yes, we have closed session tonight.

I see his telephone there.

Thank you.

With that, I open up to public comment. I see none in the chamber. Anyone online on Zoom?

We have none, Mayor.

Thank you. I close public comment. Thank you, everyone. If you're not out here when we get back, Have a great evening. We will move into closed session at this time. Thank you. We're back from closed session and I will report that our G one and two is satisfactory. And with that, I adjourned the meeting tonight at 804. Have a good evening, everyone. Thank you for being here with us tonight.