Historic Preservation Advisory Board - Regular Meeting

Call of order. I call for Janu this is the January 6 meeting, 05:30, for the Historic Preservation Advisory Board. And so I guess we should start with introductions.

January 7. What's that? January 7.

Oh, sorry about that. January 7. Day off. So I guess for introductions, my name is Patrick Cruz. I'm the chair for the Historic Preservation Advisory Board.

I'm Terry Gregory, and I'm the co

chair of the Historic Preservation Advisory Board.

Liz Martino, and I'm a member

of the board. Danielle Baldes, I am in administrative support. You do not need to be

in. Wait, Scott.

He's like, no, no.

Okay. So the first question, I guess, is to the approval of today's agenda.

I make a motion to approve today's agenda.

I second. I approve it. We already have that.

It's going to be a quick meeting.

And then also for the approval of the meeting notes from November. Does anyone make a motion? I'll make a

motion to approve the meeting minutes of our last meeting, which was 11/05/2020. I'll second.

All right.

It's approved. I do have a discussion point on that. There was another member of the public here that spoke that's not included on Was it the lady from the art? No. She came, but so did Georgia Strickfatten.

Gotcha. I can fix that. Excellent. Thank you. I can watch the video, but what did she speak about?

She spoke in support of Shawn Levy's archaeological work. And she spoke about the damage to Romero Cabin and the historic sign in the Fuller Lodge Historic District by the sprinklers. And so I told her I would ask Patrick to put that on

one of our

future agendas, either January or well, February or March.

Sorry, Carrie. Did she speak at the beginning or the end of the meeting?

She spoke in the middle. She wasn't ready to speak under the Under the public comment? Correct. She came in late. And then when I asked her, she wasn't ready. So we went through the agenda. And I think she spoke either before or after the I think she spoke after the board and department communications. Hi,

counselor. I wasn't sure if you were coming.

Yeah, well, wasn't sure I was going to make it

here. Good evening. Join us.

So Come sit with me. Come sit over at the big table?

Yes. Come sit at the big table.

Sneak around. Of course. Of course. Oops.

Alright. So we did introductions, but

Hello, I everybody.

Who do

I not know? Just for the record, say who you Yes. Are,

Counselor Rieger for the council liaison for the committee, for

the board.

They'd be reassigning you all.

We'll be in a week or two.

Nick McCullough, please. Okay.

So the next part is public comments. Do we have any anyone from the phone here? Anyone online? Okay. All right. So we can go ahead and head to the next section, which is the historic preservation business. So the business being part A of 2026 is the 2026 schedule. So I guess I want to first start with

Actually, that's the work plan.

Do we

have a schedule proposed, Danielle?

So we the schedule proposed is the same first Wednesday. Unless you would like

to change

that, that'll be our continued schedule. So do we need

to make a motion to approve

and all of that? Motion to approve continuation of Wednesday meeting, first Wednesday of the month.

I make a motion to

approve the proposed schedule, continue with the first Wednesday of

the month for calendar year 2026.

I would certainly second that. Okay. So part b is about the strategic planning goals. So going to that, I want to read so the purpose of the planning board. The purpose of the work plan is to provide a detailed outline of tasks, activities, timelines, and resources required by this board or commission to achieve its annual goals.

The purpose of most boards is to gather public input, to review privacy policy recommendations by staff when requested, and to make policy recommendations to the county council. So the process timeline is basically broken down to November, county council strategic planning. For December, boards and commissions review and develop work plans, primary item on December agenda. January is finalize and submit work plans for city council review. And then due date, 01/07/2026.

Yep. Of course, we did miss December's meeting when we were supposed to develop this. So the timeline, this work plan will be accomplished in the following time frame, 01/01/2006 through 12/31/2026. So we have four members of the board, myself, let's see, I guess, chair, Carrie Gregory, vice chair, Loretto Weiss, and Elizabeth Martinell. We're all first term. And I believe that all of our terms end in 2026. So I guess just to begin then, do we all have a copy? Did you want to add anything?

Yeah. My name is misspelled.

This is George. Spelling my name on your copy, please. One g and Gregory. Or two g's, not three g's.

Oh, I have two g's.

That's in the work

plan? Yes.

Thank you.

So I guess to start, do we all have a copy of the

Is it sent out?

No.

Mean, we have our blank copies.

Blank copies. Yeah. Okay.

All right. Well, we'll

fix that one. So the first one, I guess, is previous calendar year work and highlights. It's 1.1. It's a list of five activities for the previous calendar year. So just to make guess basically to highlight the activities suggested had been that the Historic Preservation Advisory Board received presentations by the county and the public on historic preservation issues. So that was an accomplished or an activity done. Second one is suggested, had been the historic preservation members research the history of Los Alamos Post Office clock. We did that, the clock tower.

Sure. You may I get a copy of that when you're done? Sure. We're planning for you guys, or will you send it to me when you're done with it? Certainly.

And this is is work This

is what you, the two, have worked on.

Yes. And that is really what work that that Carrie has really worked on. I'm working off of that. I think these were great suggestions.

I was just I only have the blank copy. Sure.

Well, here's a suggestion. Do we just want to list some go through and just list what we think are those suggestions?

I mean, last year, we had it up here and just all did it together. But I don't know.

We can

We should do it.

Can just I think, let's just go over what you've done. And if there's anything to add or change, can certainly just make that Yeah, I think we're Because you incorporate it. I know that you know my feelings.

I do. And I think

So I'm confident that we can just kind of go through what you've done.

I think for the previous calendar year, that's probably pretty simple. I think our greatest conversations will be on what we're going to do for 2026. But certainly, I am looking to suggestions and comments and everything. So if you want to just kind of put read the ones that I presented as kind of just the baseline, then we can add or subtract or

All right.

Yeah. Okay.

Well, it's too bad that we don't have a whiteboard or something to Yeah. Okay. So the first point, I guess, had been that we had made presentations, or received presentations and public comment. Essentially, the second one is that we had looked at the Romero Cabin and also the post office. Third one had basically been received training.

Some of the staff had received training. And myself was part of that. So part of the certified local government's training from the historic excuse me, New Mexico State Historic Preservation Offices. Another one is members attend meetings on other county boards. That includes boards such as the art and public places, parks and regs, and established coordination between overlapping projects, including the homesteaders working.

And the last one that had been suggested was Mesa Historic Preservation Month activities, which I think that was a big hit presenting our what we do to the county and literature for that. So those were the items listed for five different ones that we needed. But are there any other ones that maybe something else to add?

Liz, just for

you Priority.

That's a combination of mine and Loretta's comments. Only thing that Loretta wants to know if we should be specific about the presentations that we heard. I don't think it's necessary, because we hear a presentation almost every meeting.

Agree. Maybe only if it's something really.

Yeah. Yeah.

Some of those where we actually approved a project or something, I put in accomplishments. So I didn't so I think we're good. But I just wanted to bring up her question, because she's not here.

I think if it was something like, not last year, but in previous years, it would have been like someone from the state has come. So that to me would be

Right.

Okay.

JULIE: I mean, I agree. And I think that it would get too cumbersome to list Okay. All the different So do we agree on these five?

We do.

Sounds good.

So the next one is list the top five accomplishments of the previous calendar year. So accomplishments, that includes the work in preservation, historic preservation month and all of the brochures and all the different pamphlets essentially, which is fantastic that we have that now. Let's see. And of course, working side by side with the Los Alamos Historical Society, so part of the advertisement. The next one is historic preservation advisory board reviewed the county's Manhattan project era dormitory the dormitory project and recommended the planning zoning commission approval for this project.

So that was certainly an accomplishment, I believe. The next one is that the board members researched and prepared materials on the post office clock tower. Certainly, Carrie and Loretta did quite a bit of legwork on that. So definitely, definitely good. I think we got pretty far on knowing more certainly than we ever knew before on that situation. And then also the board determined that the Fuller Lodge interpretive plan has been implemented fully and requires no

further approval.

Think it's good to mark that. Because I went back, that's been a running one on all of our work plans.

It needs to be marked complete. That's how

I feel. Okay. I'm glad you agree with that. I'm like, I think and then I think we actually had a board meeting where we discussed it and said it was done. So Okay. That felt good to I should send a

note to Leslie Buckland. It's done. We've working on

that for ten years. And it's a continuous process. It's never really complete.

I agree with all of those. We have one more slot if we wanted to sell into something.

I don't

have anything right now, but maybe revisit that

when we get

I

should've brought my binder, but I didn't.

All right.

Okay, so that looks good. And then so the next section is 1.3, which is list the lessons learned from the previous calendar year. So for the first point was that the Historic Preservation Advisory Board should have better understanding of the county process by which it identifies historic properties, determines and minimizes efforts by projects, and communities with the New Mexico State Historic Preservation Officer. The board should continue to strengthen partnerships with the county and other regional organizations that support historic preservation. Then next one, one point three three, is the need to raise awareness of the presence of the advisory board within the county and the public in general.

Yes. Yes, definitely. Then also again, so point four is

I would add the presence and role. We're here, but what do we do?

Agreed. And what we can do differently.

Can do what yeah.

Can do what

we can do.

Sure. I agree. And then 1.3.4, the need for a full time or part time or both, whatever, employed or contracted resource specialist to research and complete a historic site survey and to act as a liaison between the county and the board.

I appreciate the recommendation that we need more support on the county side. But I'm not sure if we should dictate what they should be doing. I'm just throwing that out there. Telling them saying that we want them to do a historic site survey is a very specific task that may or may not be within their needed job duties.

So maybe we should say something like, due to the number of cultural properties

in the

county Yes.

So like

support, staff support.

Excellent. Yes.

Efforts. I love it. Yes.

Yeah. I think keep it nice in general. It's something that we could say that we work toward. Because I feel like if they didn't if we got someone and they didn't do a site survey, then maybe that wouldn't be an

And it's more than just doing a site survey. It's really keeping track

of those things.

It's managing cultural resources.

What's happening on the list?

Do we have a database of listings?

There is a database of historic properties. It's very old.

Our introductory packet includes various lists of different forms all printed. So I don't know. They're pretty old. And I don't know if they and I think it's like, it's a download from NimCRIS.

It's a

list that

I think maybe the

historical society made, maybe a list that this group made. And so there's a whole bunch of different documents that make up the cultural resources list of the county.

A patchwork of different Yeah.

And I think, if I'm understanding correctly, that's one of the things that the RFP contractor will do is compile a list,

which is something I think we really need. Agreed. It's kind of like spread out.

Was the contractor provided the list of lists that we all

Got. The list?

Or the lists? Yeah. Okay, good. So yeah, I think support would be more what I'd be looking

for than

a specific task of a person.

I wonder if it would be a good idea to sort of make it into one single list, take all the

different Absolutely. Parts

And one of the goals, perhaps, of this position?

Hopefully that'll be done by the contractor. But someone needs

to That's the point of a master Right.

Kind of the liaison. After we get the list from this contract that we the RFP contractor, then what? List needs to be managed. Who manages that? Who makes sure these things are happening? So that's really more the role.

It's not

creating the list as much as caring for the properties

that are

on the list. Yeah.

And identifying projects that we would be wanting to be aware

of. Yes. Okay.

So all of those sound good to me. Is there any other suggestions on lessons learned?

That was number four?

That was four, yes. Okay. Sounds pretty complete for me.

I can't think of another one. Me neither.

Can I ask? Because we missed December, we have to finalize this tonight, correct, because of the schedule?

It should at least the main points be finalized. And then Patrick can get me the final version. And I have to get this to to the counsel liaison in the next, like, two

weeks. Okay.

So perhaps maybe, yeah, after if we could look at it one more time before it goes to Danielle in a printed form or a digital form.

So maybe one more time on our own.

And then

any suggestions can be sent to me to Yeah,

that would be great if you wouldn't Okay. Thank you. I mean, think it's fine. But it'd be nice just to see it again.

Okay. So then looking at going to section two point zero, the calendar year for year 2026 work plan. So list any special projects or assignments given to this board or commission by counsel or by the department? And do we know of any?

I don't know what have they given us. Have they given us anything? Has counsel given us anything?

No. Well, I got one thing to talk about, but

it's

not Counsel has not directed us or

It's nothing useful to you. Yeah.

It's nothing I'm doing. It's not right. So Patrick Moore met with counsel last year when he presented the work plan and the information that you guys sent him. There was nothing from counsel to Patrick that Patrick reported. That serves my memory as

well. Cool.

So that's all

It makes your job easy when you're not given a job.

Okay. So then going on to section 2.2, list other projects and or activities being proposed by this board of commissions in priority order. So first what we have in first order, I guess, priority is continuously support full membership of the historic advisory this board, excuse me. So support full membership of the board and actively fill vacancies as needed. So we definitely do have a new vacancy that we are advertising for.

Have we had any Yes. I

think that's an important one. Yeah. This one.

You can

see how small the

board is. Yeah. One of us has the word Yeah.

Sort of like to

maybe be more proactive, really, on some of that

advertising and such. Well, one of

Maybe it's proactively support Proactive. Full membership of the HPAB and actively fill vacancies. How about

that? All

right. The next point is that the advisory board would like to better understand how the county identifies historic properties and determines effects to historic properties by projects, follows the Secretary of the Interior Standards for the Treatment of Historic Properties, and communicates determinations with the CHPO.

So it's just a follow on because I found that was a lesson learned that I would have liked. So I thought the best way to respond to a lesson learned is to make an action to

solve it or

figure it out. Let's figure out how that happens, the process that happens. We're just not aware of, honestly. Well, I mean There's a process.

But I feel like we could better understand our role if we understood the county's process. Okay.

So the next point, point three, the board would like to better understand the historic preservation master plan contract and support the project and its outcomes.

I feel like we have a role

to support them.

Them. And to better understand where we can help with that.

Yeah, exactly. Or help the county to affect the outcomes that they get from the information from that plan.

Okay. So then point four. The advisory board thinks that the county should employ or contract a cultural resources specialist to support their projects and initiatives and implement the upcoming historic preservation master plan. The board will review the state certified local government guidelines and apply for any available grants. Assume that also includes additional education training and whatnot. I think that would be great anytime that that comes up.

Will the board be tracking deadlines for this application? Will that work?

You've indicated that that's our job.

I highly recommend that you check the twenty twenty six deadlines to make sure that we're I don't know if

we can meet the two twenty six deadlines. We all work full time. But that's part of the problem. That is part of the problem. Later on, I suggested that there's a subcommittee that focuses on that.

For the 2027? Yeah.

Certainly, if anything comes up that we stumble upon and discover, we can make aware

of. Sure.

So that is all that I have here. Any thoughts or other projects?

Do you have anything

at this time? Continue to do something for this sort of Elevation Month? Yes.

It's May. It's coming up again quick. Do you want to not?

I think it's a real opportunity to continue our presence out in public.

I say we go for it. And if it turns out we can't do it, then

we can't do it. But we should try.

I support trying.

I think that's just part of

community outreach. Absolutely.

I mean, I think that's a role that I think we can really be a help to the county and the council if we can be present and answer questions related to historic preservation. We can help council alleviate some of those questions that come up as a role we can play, I think.

Certainly, we listed it as an accomplishment. It seems like it would make sense to continue. We felt it was

Do I remember correctly, Danielle? Can we use the same brochure? Yeah. Okay. So we may have to do a new brochure. In fact, we were

really careful about making sure that was not dated. Was timeless. None of our names are in it. So hopefully, everything

So just an item, something like the HPAB will promote historic preservation month promote and participate in historic preservation month activities, or do want something more specific? No, that's fine. Okay.

Yeah, I believe that was the problem with the previous information. It didn't have that longevity, I believe. Right.

Yeah. So last year, we did the brochure. We wrote the proclamation. We accepted the proclamation. And then we joined the historical society at their table during the spring arts and crafts fair. I guess maybe that should be an agenda item.

And the other thing that we could do with a possibility is I know council does the farmers market.

A month or so?

Yeah. We could join our council liaison at their during the month. We don't have to do that. Maybe one of us

can do that.

That'd be fun. Basically, take our brochure, we just are there to support any questions that might come up. So whoever on the maybe it'll be you.

We don't know. They usually reshuffle us every year. Sometimes people do two years.

So do you think that's a possibility?

But I think independent of who's the liaison, that's a great idea.

Okay. Think that

frequently have a lot of utilities people show up. They talk about the new plans for this and that. And they're on numerous occasions. They get their roof, actually, that are typically next to us.

And I was trying to not get our own roof, but just kind of

piggyback off

of what they're already doing.

I I like that.

If there is something that's going on by that time in the year, we could maybe the RFP, the survey, will be going on. And we can explain, what is a survey? Here's what it kind of information they're collecting, that kind

Just information. Yes.

Is this a once a month.

Or is this one It's about once a month. And they have different counselors on the different months.

They sign it. Like, it's a farmer's market. So they assign certain counselors every month.

But we could do the May 1. We could just support one or April.

Do they start that early, April?

Oh, no. May the farmers market don't start till May. That might be the first one.

There's none right now.

Or if it's not in May, then I think we could do whenever our liaison is scheduled.

Yeah. That's a great idea

to kind

of start with them.

And this is always during the war.

Yeah, it's right in the

middle of the But

I could do it.

I can

do it too. I don't think everyone has to be there.

Nobody can.

That's right. We can't.

Those are awesome. That's a good

suggestion. So perhaps, like

you said, we violation of the Open Meetings Act for having that type of quorum.

So the quorum at the county event like the farmer's market.

My gosh. The federal department. Dang. They will be more careful. I don't think we've ever all been at something, though, that I can recall. No.

I was going to propose something that's coming up, though, that I thought, oh, no. I don't Well, I

think we can as long as there's a Announcement? Announcement. Right?

No. Not unless it's a meeting, and it's announced as a meeting. So there's special circumstances where council members will be at a political event or some type of event. And they're technically not allowed to talk any business. But it is announced as a meeting without action.

Yeah. I've seen that in the paper. Like, the three

of us would attend a training session, it's a forum because we're all three there.

It would need to be Announced. Announced as a work session meeting with no action being

taken. Okay. Yeah.

Unless it's online.

Think online too.

Yeah. So that's what constitutes the rolling quorum with the emails. When one person sends an email and then other people respond to it, it's a violation of the open meeting.

So draft and pass an email around, that's sort of a meeting violation. But but she's talking about there is a thing where you can show up, but you have to announce it. Just like another meeting. You just say we're not conducting any business. Yeah. That might be happening tonight because we have the new fire chief here.

Yeah. Yeah. Yeah. With the

There could easily be three or four counselors Yeah. Showing up. Okay. And we have a holiday party for the staff. As you show up, somebody has to go.

Can't sign up. I guess Get your burrito and leave.

Dessert time for you, Pat. You take off and then

So maybe the item is just the HPAB will promote historic preservation month activities. And then just leave it at that?

Let's leave it at that. And then we can And define what say what we did. Exactly. It's our accomplishments.

I like that.

And it kind of depends I like that because if something comes up that maybe we're not aware of at this moment, there's a great opportunity that comes along, we should take it. Absolutely. Just because it's

not in our agreed

to.

All right.

Thanks for that, Liz.

So then section 2.3 only has one item, it looks like. It's list of guiding documents or plans used by the

board or company.

And she has pulled them

up. But

I have to say that historic preservation plan has never been on any of our other plans. It was not given to me when I started. I found it when I was working on this work plan.

I don't think I've ever seen it.

Is I

do not know. Who's it from? I don't know. I have it printed, actually. I just don't remember. So anyway, I found that in December and went, oh, we have one.

Sorry, what

are guys talking about?

The historic preservation plan was not included in our introductory documents. Looks like it's 2008, counselor. So I wanted just to make sure it was added to the running list that we grabbed from each last work plan to make

sure it's on this one. Yeah, 2008.

Used to be up here on top

of the hill.

And that's only six pages. So it's not anything that we've missed. But it should be included in our list of documents.

Well, it's probably the pond. The ice cream must be

the pond.

Yeah. In the old

days, it must have been the pond.

When it actually got cold for winter. What?

So it's got some nice general goals for the county that we could tack onto it. Once it's being revised, I hate to, like, dive deeply into this one, but it's just good to know that it was there. So I just added it to that list, Patrick, because it hadn't been on previous work plans.

Does it look pretty comprehensive? It's pretty list. Okay. So a little

And then all the codes.

OEM.

So we need to add the we need to include the codes then.

Yeah. Okay. In the CLG stuff? Yeah.

Yeah. The manual dates to 2020.

Then going to section three, identify interfaces with county departments and or other boards and commissions that are necessary to achieve this work plan. So suggested was the board should continue to interface with the community development department. This includes sharing with the board how the county deals with historic preservation issues and products generated by the historic preservation master plan contractor.

Add public works capital improvement projects to that. K. Because CDD does not necessarily see building permits. The building permits will go through building, but building officials don't review for historical documents. That would only be through planning, and then that would trigger our process with HPAB and PNC. Okay. I have an update similar to that, so we can we can move on. But add add capital improvements. Yeah.

Alright. I

was going to say add public works. So

then for the next section of point two, the board should be introduced to the staff serving as the county's cultural resources specialist and learn about their roles and responsibilities and how to better incorporate them and their activities with the board. So it's good for us to know them and then for us to know us, essentially.

I think the only one we know about would be the archaeologist. Rumor of We've theirs in archaeologist. No.

I'm wondering if it's a ghost.

No part time contract.

No. I asked CSD about it for their parks and trails. And they say when they have something reported, they hire a consultant. Okay. You Okay. So there's that. And then also does their own. They did recently in White Rock, found some petroglyphs and filed to SHPO, And then we get notified. So, there's processes like that. There is no, specific process in place at this time. So there's no staff? There is no staff. I

can't remember who told us that.

No, I did. Yeah, was informed there was a consultant, an archaeologist that we have on contract.

And that's great. That's

I'm kind

of curious what still triggers that, though. Yeah. Makes that decision?

That they should be called. Well, it's the same as when a report goes to SHPO or not. So I think maybe we can include that as part of the process understanding. But that's good. I'm glad you have somebody on call. That makes me feel better.

It's the same person, essentially?

From my understanding, yes. Like, so we're doing work on some trails behind the airport animal shelter right now, like that area. So there's some trail work going on there. So they bring in a consultant before any of anything gets disturbed to make sure that there's no that other additional work doesn't need to be completed prior to the That's fantastic.

So happy to hear that.

Yeah, I can update on that for the department report on how I have learned that we progress through our historic preservation items.

So how do we want to change that? I still would like to understand what triggers

I think that's contractor. Interfaces with county departments that are necessary to achieve this work plan. Well, we just need we can't even answer that question if we don't know the processes that are input and how

that We don't need anything but the first one, just that we interface with CDD and Public Works. I'm good for that. And then

next year, hopefully, we'll learn something. And then next year,

can add.

Is there any concern about the wordings that it's interfaced with the county, essentially? It's not about contract the people that the county contracts out to.

Isn't there another spot for other

Another board and commissions.

This one is specific to county. Number three is really

So it should be the other county boards that are discussing with us instead of

Well, you know, I would say, like, the art in public places isn't necessary to

our pursue?

Probably not necessary to achieve our work plan. But it would be if they're doing something that

This is a very specific item in the work plan.

Yeah.

It wouldn't be art in public places. Like, specific to your work plan would be like council planning and zoning commission. How are you getting your work done? Who do you need in order to support you and to finish your yeah.

So Like, if we were making a brochure as our goal, then we could put we need help from

Yeah. So, like being the brochure.

But we don't need that. So Yeah. Whoever does the tourism, that's not still, that's not

It's not necessary.

Not necessary to get our job

done. Yeah.

So going on to point three. Continued attendance with other county boards to gather information about ongoing county projects, concerns, activities, and to advocate for the advisory board's inclusion where applicable.

It covers it. That's good.

Any other suggestions? All right. We will see we're not good. So section four, list any special events this board or commission plans to participate in that will support this work plan. So the first suggestion to this is that the advisory board is dedicated to public participation in community events that promote historic preservation, such as activities associated with the historic preservation month. The Manhattan Project National Historic Park and the America World War II Heritage City Program.

I don't know what we would do with that program. We don't know what happened. When that program was when we applied for that I was not part of this board, as with the historical society. But they may have been part of it. But since it's now a designation, I don't know what we can do. Oh, maybe there is no program anymore then. It's just a designation. Okay.

Strike that.

I think if anything happens with the dorm, which I don't think will happen until 2027, we may open that. That would be an event that But that's not going to be this year.

So is that something that should be moved to 2027 work plan and not on this one?

Yeah. Well, I think next year, that could be something on Earth. It would be an event, but not this year.

So I guess it's just historic preservation month activities. If we look at general again, then we

can In general, if something comes up?

I don't think there's anything that Manhattan Project National Historic Park does that we participate in specifically, unless it was something, like you said, at the dormitory.

But I

don't foresee anything this year. It's nothing we're planning to

participate Right. You're right.

And that's what it says, plans to participate. So I guess historically plans? No. Well, we don't throw events. So that's

So should we just leave it more general or just leave it blank?

I like the first whatever you wrote is fine, I think.

General. Just end at historic preservation month and just get rid of the rest of that sentence. Because it says public participation and community events. So if anything comes up Let's see.

Our health.

So other suggestions for plans to apply for additional historic preservation training opportunities that are offered. I think that's always good ongoing. And then the next section is applying for CGL grants that would enhance the county's mission for historic preservation.

What number are you on, Patrick?

That would be 4.3. Any other suggestions?

Liz, did we get all of your outreach and interpretation goals met? Or do you want to think about that as you look at a draft?

I'll think about it. But I think as long as we have it in there

that we're going to be outreach Okay. Okay. Because you had some really neat ideas.

Yeah, they're very specific. So I don't if we want to be that specific. Okay. You could general.

Should outreach be as its own separate thing? Is that part of statement of 4.1 of dedicated to public participation?

Outreach. We don't know what the county has planned, so it's difficult for us to say what we can do to help. So are they going to do a survey about the Baker House? Like, are they going to do a public survey about the use of that building or not? We don't know what their plans are.

Yeah, Baker House will not even be considered until Manhattan era dormitory is completed.

So part of it is, though, knowing what's coming up. I don't know what the county has coming up, so it's hard for me to say how we can help.

I don't think the county knows what it has coming up, because it doesn't have a specific determined schedule for Manhattan era. So until we know a better construction schedule, we

don't know.

But not just that, like other things.

Like, that would be just an example.

We don't have any other things yet. So the Baker House would be next from Manhattan era dorms. We'll know more about that once Manhattan era dormitory construction begins. We'll have a better schedule, and then we can start determining and planning for the next event.

But

that's all that's on the county's agenda for historical Little So Little Theater. I'll get to that in

a moment. Yeah, Okay. That's what I mean, though, because we don't know what the county's items are. And maybe that will become more clear as we look at a master plan or as we receive that report from that RFP. So that may become clear in the future. But right now, it's not really clear how we can help. We don't know. Right. I mean You're

kind of

the cart before the horse. Yeah.

You going to recommend anything? Because there are some things

we can talk about, like the idea. Or is that something

you want to add to the plans?

I think the only thing we would want the council to start thinking about is who is the contact at the county who really focuses on historic preservation. And I think that can become a conversation we start having with our county counselors, is that the number of historic properties in this county compared to the population and the importance, historic importance over multiple eras

that are right

here, those are just conversations I think we need to have regularly with

our

county council so that eventually, when we

ask for more county support,

they will understand why. Yeah. So right now, I don't think there's a specific project. I mean, I would like to know what they're going to do at the Baker House. But down the road, that's not.

It's a good time to put input in what's being done when. Some of these things may never move.

I don't

know what is ever going happen. Yes. I

think the clock is dead for a while because

the clock's not a county asset.

They don't even own the building. Yeah.

Well, the current postmaster doesn't have the time to deal with it. The current historic preservation person at the federal level is a vacant position. It is kind of unreliable, unfortunately.

And I think this will become more clear after we get the report from the RFP. Because then we'll have a list of all the historic properties. And we take a look at which ones are the top priority or which ones are really that we need to look at for preservation. I think some of that will become clear after we see that.

Well, and if we see what their recommendations are, then we can say, oh, we agree. Let's prioritize. I'd like to prioritize that. So Yeah, we don't really have a baseline to start with. We don't know how the county deals with historic properties or the process by which they identify. It's hard to

yeah.

I still feel a little uneducated about the process. So one of my goals is to figure that out this year, and learn, and understand that.

We all do. We all do.

Okay. So going on to five point zero. Active working groups within the board or commission, if any, along with the purpose and members names of each. We

don't have any

regular. I'm recommending one to, so I had a cultural resources specialist working group. And I have blank names. Reveal recommendations to the county council about employing and or contracting a cultural resources specialist to support their projects and initiatives, review and understand the county's responsibilities under the certified local government guidelines, and develop applications for any available grants to support a new hire or contractor. So I guess we just need to decide. I'm happy to serve on that board. I think you have a I'm sorry, not board, a working group. So I think we need two people to have a group? Yes.

Thank you. And

have three.

Yeah. It seemed logical to have two. But I'd be happy to work on that with someone. I kind of make that one of my focuses.

Don't know if this includes past working groups. Does that include the Clock Tower working group?

I don't think I would be active.

Think it's no longer active. I would agree.

I'll leave the word active. All right.

I like Carrie's suggestion.

There could also, Liz, be a working group that looks at your ideas for activities and projects. I mean, rather than make it a goal, it just, I guess I'm trying to figure out what are the things that I want to continually talk about. And I feel like a working group is a way to have those continuous conversations.

That's a good point.

But it's

a good point.

I feel really strongly about a cultural resources person or support. I

think that's the most important one. I mean, if we wanted to do a community outreach for

I think your grant applications are going to be really imperative to that. Because with budget cuts and no future FTEs, I don't know how we're presenting that the board. So I think in order to support that, the board's going to need to show that they've done the active work and applications for that type of support.

Yeah.

And that's what I'm planning on doing. Thank you. No, I appreciate. I think we to understand the reality of this. Only counsel needs

to understand the reality of it. Yeah. The responsibility that

They're fulfilling their responsibility by being fiscal stewards and making sure that we're within our budget and we're not expending what we should be expending for taxpayers. So we can't add things if there's an appropriate way to get federal funding or state funding.

I agree. I agree too. But I do worry about cultural resources in the county being inadvertently impacted because we don't have someone going. Have you looked at that ARC site? Have you done a survey there? Without that, point of contact.

I know you're familiar with the RFP. That is, verbatim, what the RFP has specified with the contracts and the consultant that we've contracted with. That master plan verbatim goes through recommendations, the way to get them on the historic landmarks. So familiarize yourselves with what we have put together for this master plan. And then you can understand how we are moving forward with the historical resources.

Yeah. And that's a critical component. But it's the person sitting at the county that's responsible for making that. I master plan.

I also think we're looking long setting Yeah. We're not looking in the next fiscal year. We're looking long term. And I think long term goal of the county council should be historic preservation. And long term, who knows what the budget will be in five years? Who knows? But I think long term, they do need to have this on their radar to consider. That's their decision. That's their decision. Absolutely. It's their decision. It's not

And I think it's our responsibility to collect all the information. So they can make an appropriate substantiate the Justification for a recommendation.

Justification for

a recommendation. I'm going write that down. Thank

you. Yes, ma'am.

Loretta's not here. So Kent, whoever serves on these working groups cannot wait until the draft is reviewed so people Yeah,

you don't end up and need to establish anything. We do.

Okay. If Loretta wants to I'm happy to do it if you need another person. Well,

this requires that you have member names. Right. And so I would like to get her input before

Yeah. You speak with her prior to I I don't think that is solidified, like Excellent. Held to that specifically. Okay. It's it's working by the way.

I appreciate that. Okay.

And then what do you

think about another working group for public outreach and interpretation? Is that just too much? I don't want to put too much on your plate, Liz. I want to make time for this, and I can. But I don't want to assume that you can.

And I think it's fine to put it down. I mean, that's basically community outreach. Yeah. I

would feel more productive if I was actually actively doing something. So as I thought about this work, I'm like, what can I do?

But I think that public outreach committee could then help with the historic preservation month and decide which month we're going to go to the Farmers Market.

I love that.

Who's going to

a minimum, that would be it's just that kind

of stuff, making sure that the work time gets done. So I think, yes, why don't you add that

as a working group? Thank you. I don't think it's a lot of work.

It's more just keeping people on track. Yeah.

And keeping

And keeping yeah. Up to date and your

eye out for opportunities. But you're more linked in with the community. And I think you probably see more opportunities than So I ever I appreciate that.

Going back, do we need names now? Because I feel like that's something that we can discuss at a

You can also establish other working groups throughout the year. Okay. It's like I said, it's not solidified. You're not

So this is kind of a more dynamic section

that This we is more, yeah, what you're presenting to counsel, what counsel is seeing that you're working on, it's a living document that can grow. It's it's memorialized as it's presented, but it's a living process that we that we would then add to next year's working plan on what has been accomplished in '26.

I almost feel like that should be an agenda item rather than discussion of who's on the working groups. Yeah.

You also may establish a number groups as different things arise. Yeah.

So that is what I have for the

Great job, guys. Deal. Yeah. We

have to thank Carrie.

Thank you, Carrie. I enjoyed it. It was good. And I hope that I had gotten it all to you in a timely manner so you could think about what I was thinking about. But yeah, I like the idea of, as the year goes on, we identify different opportunities or different concerns and pivot as needed. But it's also nice to have kind of a place to start.

The next section on this is the attachment A. Do you need to go through and

just select? I can tell you what we did last year. Yeah, it's going to be the same. It

doesn't change. Doesn't really change.

Can I tell you what we did last year?

The x's are? So we have quality governance. First topic is communication engagement. And yes, we do inform, inform, educate, and solicit feedback from the community. And then on the second one, with intergovernmental, tribal, and regional relations, we do collaborate and problem solve.

So with the first two Xs. And then the next one is under infrastructure asset management under operational excellence for evaluating the county's assets and infrastructure and prioritizing funding to maintain and protect those investments. And then the bottom two, downtown revitalization and tourism and special events. Again, these are what we did last year. And then on the back page, an x both in educational, historical, and cultural amenities under quality of life and open space parks and recreation.

I think that's a good place to start. If someone they can tell us why they think it should be. Yeah.

I honestly did not take a look at the

So that last one that you mentioned was just go back to was Managed County Open Space, right? Or was it to promote education?

It was both.

Maintain and improve park. In the past, we've marked both.

Yeah. Okay.

I think because of the word trails

yeah, I agree. And it's a stretch.

Some of the trails are historic. Some the recreation facilities, like, I don't know if I don't know if they consider it a recreational facility.

Actually, Pond Park. Pond Park. That's true. That's true. Fuller Lodge, Rose Garden. Yeah.

And let's see. We don't do really in terms of environmental stewardship, and that's it.

I'm thinking about what we checked. It would be nice to know who at the county does these things. Yes. Should be having presentations from that. We checked open space parks and recreation. So we should have someone come in. We should go and talk to the person in charge of that. Anything we checked, we should know who at the county is our contact.

That's true.

You know what I mean? Yeah. Because that's not always clear to me. It's like, look at the county who's who's

in charge.

He's in charge of the educational curriculum.

Okay. So we are done with that. Moving on to commission director communications. So the department report.

All right. Carrie asked for some specific updates, which I was planning on doing.

Thank you.

Nice, ma'am. Of course, anytime. So capital projects affecting cultural resources. I'm going to read this because I don't want to miss anything. So I've confirmed with capital improvements and public works that capital improvement projects confirmed its delivery process.

It requires contracted consultants performing the work on our historical and cultural resources to either have a qualified technical expert on staff or retain one with the appropriate subconsult. The technical expert is responsible for managing the historical resources review process, coordinating with the county and the state historic preservation office, and ensuring compliance with all applicable state and federal preservation requirements. So that is conducted through the hired consultant contracted to do the project. So with the Manhattan era dorms, that is someone who has either within the architecture drawings or the general contractor is required to I don't know whose contract it's in. But it's a contracted requirement.

Is that for

Capital improvement projects for

Identified cultural properties? Or how do they

This is for identified cultural properties that are within the county's assets. Sure. If a project requires Planning and Zoning Commission approvals, the community development department is formally notified in planning reviews and proposals through the land use process. If planning and zoning commission approvals are not required, public works project managers appear to proceed directly through the building permit process. In those cases that do not require planning documentation beyond building permit compliance, Coordination with consultants and SHPO is managed solely by the public works department project manager.

So for example, the Manhattan Air project dormitories project triggered land use approvals. This followed the appropriate planning review process, which then incorporated historic preservation advisory board recommendation to planning and zoning. So whereas the Little Theater project required only building permits, building review does not evaluate historical significance. They were not aware that they needed to speak to planning about this and therefore, approved interior design permit interior renovation permits through their through their appropriate building code process. As long as it met building code, it was within their they they received their approval.

Additionally, it goes to CID. I do not know what the CID process is. Building review does not evaluate historic significance. Planning is not notified unless a project triggers land use approvals or is brought to our attention through another channel. So we are unaware of what capital improvement projects are doing.

They're not obligated to tell us what is happening as the funding division. So my goal this year is to work closer with them and to understand more. They will also be on our technical advisory committees with historical master plan to assist us in letting us know how these projects are identified and how they move forward and then creating a specific procedural process within their division to allow us the information. I I think it's just been they're doing their job. They don't know that they should notify us.

And we don't know that it's happening until somebody brings it to our attention that it's that there's an issue with it. So, it's not a lack of communication. It's an understanding that the communication has never been, the the channels have never been created in knowing that, like, we should all work interdepartmentally and, like, understand. So we are working on this now as well internally within our departments to establish a better process. Fire station four was a good example even though it's not historic.

We now understand how to communicate better with their senior project manager who can then create the channels of communication. So we're working on something. We haven't figured it out yet, but we are trying to see what works and how we can improve those processes of communication. Regarding the historic preservation master plan, progress update, I've been working diligently on this for the past few months. The RFP has been published and closed.

We selected our consultant, historic master plan. Our fully consultants are fully under contract. Their process of they are in the process of scheduling their initial site visits to, Los Alamos County. That will be happening, next month. Staff is finalizing the stakeholder contact list and assembling the steering committees and focus groups to support outreach and engagement.

And within this process, we will be communicating individually with historic preservation board members and to put them on their appropriate committees and how we can establish them working on the historic master plan while it is. Also, surveys were mentioned. That is a part of the RFP. That is a part of the consultant's work. All of that will be going out within the next few months.

The historic preservation master plan timeline is we are hoping that we will be completed with it by December. Right now, it looks like it's more of an eighteen month process rather than a one year process. So it it's being projected right now to summer being adopted summer twenty twenty seven. We'll continue working on it and whatever comes up within the next year and a half. But, the the actual document we're anticipating being completed May 20 I don't want to say May, but mid-twenty twenty seven.

Better to be done well, you know, than

Fast. Yeah. Yeah. Absolutely. And like we've discussed, there's a lot of stuff to fully investigate and incorporate.

So that is Are you allowed to say who the consultant is?

Oh, yeah. It's Design Local. And they have a local sub consultant who specializes in tribal and Native American resources assets. I don't know what we would call them if they're not landmarks yet, but who specializes in that type of work. Yeah.

That's a good update. And then our preservation advisory board vacancy update. So I began to actively coordinate with the CIO's office because there was Carrie, you noticed that we were not being published in our vacancy. For whatever reason, there was a discrepancy with the information that they were looking at to what they were publishing. So Los Alamos daily reporter pulls their information from the county line.

So now I am working with the county line to ensure that all our board vacancies are up to date and they're being advertised. We're going to start a more aggressive campaign to recruit. And that has started already, but I'm anticipating that our publications will start going out next week. And unfortunately, we're a small community, so we don't have a billboard to advertise this. And also, that would be terrible.

We don't want a billboard to advertise it. Yeah, we don't want a billboard to advertise this. But we'll be aggressively pushing out the vacancies in any means that we can think of. We're gonna do the the newspaper, the online presence, the social media presence. So however we can get this out, and then I do have I have requested that we get little QR code website handouts so they can I don't recall if they're included on the current board brochure that we have?