Select Board - Regular Meeting

You hear the secret knock. We're good. All right. Good evening, Littleton. It is Monday, June 23rd. It's 6:01 p.m. Call this meeting to order. We're going to start with executive session and then we'll reconvene after um to start the public portion of the meeting. I have a motion to put us into executive session. Uh motion to enter executive session for the purpose of I don't have the uh negotiations. You have the I have it. uh move that we enter executive session under Mass General Law Chapter 3A section 21A2 to conduct strategy and preparation for negotiations with non-UN personnel or to conduct collective bargaining sessions or contract negotiations with non-use non-UN personnel with the police. Second moved by Matthew, seconded by Mark Chuck. Chuck's in favor. Gary's yes. Matthew's yes. Mark's yes. And I'm a yes. We'll be back in 30 minutes. Thank you. Thank you for talking testing. Are we good? Planning board members. Oh, okay. New world we live in. And we're back. Okay. Should we uh do we vote first or should we move to the pledge and then take our vote?

The vote is on uh is on the agenda under 3H. If you want to wait all the way down there. All right. No, that's fine. That's probably better. All right. We'll start with the pledge to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Should have Lucas lead that. I'll go over the agenda real quick. Uh it's a fairly busy uh agenda this evening. We'll start with um reading the mail. We'll move on to department and board updates. A couple recognitions, um some votes from the town clerk and LCTV, an update from the Loli companies, and then we'll vote on the police union contract. From there, we'll go to public input and members updates to appointments around 8:15 and then a joint meeting with the planning board um to discuss the Littleton hazard mitigation plan. We have a licensing request and a discussion at uh regarding our second cannabis dispensary license. After that, we'll have an update from Jim and we'll approve the minutes and adjourn promptly at 9:25. What the odds? Exactly. All right. So, uh we can start with the mail. Okay. Thank you, Madam Chairwoman. Here we have uh it's uh current vacancies on town boards uh boards and commissions that are appointed by the select board. We've got openings on affordable housing trust, agricultural commission, clean lakes committee, committee for the exploration of real estate tax relief

for seniors, community preservation, conservation commission, council on aging, cultural council, disability commission, economic development committee, historical commission, little community te television advisory committee, master plan and implementation, permanent municipal building committee, personnel advisory committee, sustainability committee, taxation aid committee, zoning board of appeals, and an appointment uh by the school committee. Uh there's an opening on the on the on the finance committee and also appointment uh by Littleton Electric, Light and Water Department. There's an opening on their finance committee. And here we have sign up to receive public notifications for the town. Scan uh the QR code on the screen or register www.ittletonme littletonmma.org forwardscribe community impacts, public safety, town meeting changes, transportation, public health concerns, town events, stay informed, and that would be uh that would be it, Madam Chairwoman. Uh we'll move on then to um department board updates and uh we'll start with a recognition of John Baroski. who is there you are hiding in plain sight. Uh we've got Representative Rciero also. Um that is uh that is here. I don't know if it was start with something. I'm I'm the entertainment. You're seeing this gig. Uh well, thank you very much. Um about a month ago, um we the governor Governor Keely had put forward uh a new program which was honoring a veteran from each city in town um for their service, for the work that they've done their community um and this event just

happened about a month ago with bad weather that day. John wasn't able to go and I nominated John Barski um not only uh for the work that he's done in this community but for throughout the state. He's been a great adviser and counsel for me. I um in my time in office have served on on the veterans affairs committee and worked on a number of issues um with veterans benefits, etc. And John's always been a steady. He's always been a great servant for this community. And uh I wanted to sort of bring um the recognition from the governor's office here to Littleton. And if I could, um, from the Commonwealth of Massachusetts, from Governor Healey, on behalf of the residents of the Commonwealth of Massachusetts, I am pleased to confer upon this this governor's citation and recognition of your dedicated service and invaluable contributions to the Commonwealth as distinguished member of the military community. Your commitment exemplifies the highest ideals of duty and civic engagement. We are honored to celebrate you at the first annual military appreciation day given the 22nd day of May in the year 2025 and signed by Governor Healey and also um the secretary of of veterans affairs would also like to have veterans coin from the government. Congratul John, we're in your debt. Thank you for, let's see, 12 years. What? 12 years now that you've been with us. 12. Yeah. 15. 15. Mine is three three months, but that's okay. 15 years um of serving Littleton, of serving our residents, serving our veterans, um putting together the Memorial Day parade, um working with um every veteran that comes to you and

finding the ones who don't. Um we really appreciate everything you've done for us. Thank you. Thank you. John. Yeah. Picture. Can we get a picture? John John, do you have any words you'd like to say? Uh, just thank you. You know, yes, absolutely. Doing my job as normal, but whatever. One of my jobs anyhow, right, Gary? So, yeah, you know, you heavily involved with, you know, St. man's church and and obviously scholarship scholarship everything BFW legion state stuff so so I know you're going to continue that whole side that's a lot of work right you're getting off a little bit here away from the town stuff but boy there's a whole lot of work to do with veterans so thank you for everything thank you thank you appreciate it thank you John I'm sorry. a little bit. Thank you. My belly. I'm not going to say anything. Turn a little bit more sideways. There you go. Thank you. Thank you. Thank you.

I don't know what the switch was on. Can we do it again? Oh gosh. Yeah. Turn the switch off. That's the good stuff. Yep. And the good stuff continues. We got to uh have the opportunity to recognize Kirby Dolac. Oh, yeah. our LCTV video production supervisor and we'd like to congratulate him on his retirement and it looks like Mark's got something to say about that. Yes, I do. Take it away, Mark. Thank you. Um Kirby Dak has been with LCTV starting first as a volunteer in 2012. Wait, we didn't have to pay him all this time? You didn't. All right, I'm going to start over. and then as a full-time employee since January of 2013. For over a dozen years now, Kirby has helped to grow LCTV into the valued asset that it has become to the residents and employees of Littleton. He has brought a wide variety of skills and experience not only in video production but in computer skills, networking skills, financial knowledge and in construction and carpentry which has come in handy. He also was instrumental in forming VXBTV, which is Boxboro's local access channel, whom we have an intermissible agreement with, and we uh run their cable operations as well. At the beginning of most uh the most recent Boxboro town meeting, Kirby was presented with a large picture frame signed by many of the town staff that he has interacted with for the past seven years. And he received a standing ovation from the 500 plus attendees at that meeting. This past Saturday, Boxboro honored Kirby by making him the grand marshall of the annual Fifers Day parade. What? He is often the man behind the curtain

at many of the shows you see and enjoy on LCTV. And he does not seek the spotlight or fame like me. So on behalf of his co-workers, the LCTV advisory committee, and the many vendors and volunteers who Kirby has worked with throughout his tenure here, we would like to say a very big thank you and best wishes in your retirement. Would you like to say anything? Never asked for much. I didn't share any notes. You never do. Um, unlike the uh speech I had to give at the Fifers day, which was short and sweet, this would be the same way other than I'm starting to tear up, believe it or not. Um, this was the first room that I actually did broadcast from. That room did not exist. Everything happened upstairs. So, if anything went wrong, we went up and down the stairs to figure things out. But um lots of smiling faces that I recognize and have enjoyed working with over the many years. Many new friends that I've learned and gained. I want to say thank you to the residents of Littleton. Uh it's been fun. Um it's great getting to know all the department heads and also the department I should say the police chief and the fire chief. uh had the honor to help the town get through co um believe it or not there were three people who basically kept the town alive on the video side and uh I won't tell you what it was like the first night when Nina said oh yeah we want to do a broadcast from the fire station you make it a hybrid

surprise we were there at 5:30 and we failed but we had a lot of great successes And a lot of it's to do with the fellow team members that I have and also the support of the town and everybody that's here. So, I'll say thank you and leave it at that. Thank you. Thank you. Probably more appropriate for me to use the microphone, right? Um, this probably tonight is going to be a milestone night. Um, obviously we're losing a gentleman who personifies his community every step of the way in the 17 years that I've served in the legislature representing Littleton proudly. Kirby's there taking a photo. But the milestone really is that it's not is not just that, Kirby. I think this will be the first time I'm going to be in a photo with you. I don't think I ever actually That's fantastic. But Kirby, thank you for your dedication, your commitment. Certainly, this last five years have been difficult. Um, we relied so much on LCTV here in Littleton uh for communication, for the the great work that you do. Um, and certainly the the the great attitude you have. I know it's not always easy. We've been at a lot of interesting events and Kirby's probably told me more than anyone next to my mother, my father to straight my tie out or to move my jacket this way or smile or look this way, you know. and Kirby. Um, I really appreciate it and, uh, you're going to be sorely missed, but I know you're going to be around. Uh, I I'm I'm assuming in a consultant fashion somehow. In other words, you want to see me in this. We do. But Kirby, um, from Senator Eldridge and myself, be it known to all of the Massachusetts House of Representatives, offer sincerest congratulations to Kirby Dolac in recognition of 13 years of dedicated service to the Littleton community. The entire membership extends

its very best wishes and expresses the hope for future good fortune. Um, today June 2, 2025, the state house, the speaker of the house, Senator Eldridge, the senate president and Marcer. Congratulations. remove the pen. My goodness. [Applause] Jim, are you getting this one, too? Okay. So, I think we need to have um Gary come on the other side cuz we got to have Kirby in the middle. Yeah. Definitely. One, two, three. One more. Okay. Bring your shoulders down. [Music] Mom, stay on. I'm sorry. I have to do this. You have to. Okay, there you go. Behind you. Thank you. Great. Thank you. Thank you. That's all my bag. Right, Cory, back to work. Excuse me. Does anybody have a corner here?

Not yet. Not yet. Right. Okay. Um, town clerk. Good evening and thank you for having me this evening. Um so as you all recall in May um we took a vote to um allow the town clerk to purchase some new voting machines um in the total of $22,800 um based on Mass General Law. I'm here this evening because you have to take two votes. The first vote is to um certify that vote for May uh for the $22,800 which you should have in front of you. And then the second vote is um asking the select board to decommission the current um machines that we are using. Um so that's part of the vote um that you have in front of you as well. And so what happens is I you take those votes, you have to sign it this evening. I have to take that and send it off to the state and then the state has to approve that. That's part of the next um part of going forward and then once they approve that then I can go out and go for the new machines. So that's what I'm here this evening to ask you to do. Madam Chair, I don't have any questions. Steve, I I don't think we're going to need the active vote machines between in that interim period, but can we make that vote contingent upon receiving the new voting machines because Yeah. So, it um so I've already gone out and looked at um what we have in front of us. Um it will take a month to get the machines. Okay. It takes about 10 days for the state to to actually accept the vote. Um, we have we're looking at possible vote in November. So, between now and

November, we shouldn't have an issue with getting that because if you sign tonight, it'll go out tomorrow. My wife's maiden name was Murphy. Murphy's law. Well, I don't Yeah, sure. You can do a contingent on that. That's I just don't know if that'll pass muster at the state's office. Could we recommission them if we needed to um after after them being decommissioned like CBA2? Well, I mean, I guess you could, but the problem is that once it once the vote has gone out, it's already gone out for the state to to approve the vote that we've already decommissioned. So, we have we basically have five months for this to happen. I don't foresee it being an issue. I mean, it should it should take no more than six weeks starting tomorrow. Just if we get to October or, you know, and it's a big problem, we'll have to figure something out. Yeah. We'll scramble. I think she probably I think the clerk would probably drive to Boston. I agree. Leave without the vote in the approval in hand. I agree. We can hand count them afterwards. One vote. All right. Any other questions? Um, no. You've seen the new machines, I'm assuming. Yes. And other towns are using them. Yes. Effectively. Yes. Okay. Yep. So, they're actually the newest uh version. So, all the bugs have been good. We're out of room and we're we're good with what what we're looking to see. And lastly, how old were our other machines? 24 years old. Wow. So, right. That's all. They don't make them like they used to. No, they don't. Okay. Well, unfortunately, the problem is that we don't have anything. If if any of them break down, they just don't have the parts to replace them. That's that's the problem with machines that we have. Land

obsolescence. Good. Good. Move that the select board vote to confirm the vote of town meeting appropriating the funding for the purpose of new voting machines. Second. Moved by Gary, seconded by Matthew. All those in favor? I move move that the select board vote to decommission the accurate machines currently being used in the town clerk's office. Second. Moved by Gary, seconded by Matthew. All those in favor? I. Thank you. Thanks. Another 24 years. We hope you see planning board. No forum yet. No, it's LCTV is next, I believe. I know, but I'm asking whether we have a quorum of planning. Okay, Mark, there you enlighten us. You um should have all received the uh memo that I wrote to the select board. Okay. And um I think it pretty much speaks for itself. Um it explains what we're doing. why we're doing it. And just looking tonight for your approval to um have the new position, selection coordinator 2, uh that was rated by the personnel uh committee, advisory committee. And then our current production coordinator position, we're just going to put a one

on front of the title. The job description remains the same. Just the title changes. Those are the two items. Thank you. Okay. Anybody have any questions? No. No. Okay. Thank you. Move that the select board vote to approve the LCTV program coordinator 2 job description on grade nine of compensation plan schedule A permanent full and part-time employee. Second move by Gary, seconded by Matthew. All those in favor? I I move that the select board vote to approve the LCTV program coordinator one job description and approve a little excuse me a title change to LCTV change. and approve a title change of LCTV video production coordinator to LCTV program coordinator 1. Second. Moved by Gary, seconded by Matthew. All those in favor? I thanks Mark. Thanks Mark. It was a little change by the way. Yeah, it's a little tiny one. Tiny title. Should we go ahead Union or should union first? Whichever whichever you like. Let's do the union vote first. Okay. It's a good contract. I'm glad we got there. Yeah. Have to haveation. I really appreciate everything that everybody put into it. Both sides. Yep. Yeah. So, I'll take a motion to accept. Move that the select board vote to

approve the police union contract as presented. Second. Moved by Gary, seconded by Matthew. All those in favor? I. I. Thank you, union. Thank you. That's a big one. Back at the table next week. It's on the back. We need to sign this one as well. Corn. They do. Okay, we do have time. Yeah. Yes. How do we do this? Start a joint meeting. Do we just ask? Well, as long as they're in board, are you in session? Yes. Thank you. You have a quorum? Fantastic. Uh then we'll hear an update from the building companies, please. Good evening everyone, members of the board. Thank you for allowing us some time this evening. My name is Morgan Pearson. I'm the senior vice president of real estate and development at the Loli companies. Um happy to give you all an update tonight on the project and uh what we've been working on and uh what we're thinking about as we go forward. Um, first I wanted to just express from S and Mary uh their regrets for not being able to join. Uh, Mary had her wedding this past weekend and uh, so she and S are spending some time with all the family before she heads out on her honeymoon. But they send their best and

of course they're keeping very involved in the project as I think you all know. Um, I thought it might be best and I'm not sure how much time I have, Jim, but uh, 45 minutes. Hopefully we don't need all that. But uh good will make up some time. Um well, I think maybe we start with the video. I think it's the most exciting and you know, give all of us something to think about. And as I kind of talk afterwards and do more of a detailed update verbally, but if I could just uh set the stage on the video before we press play, this is um this is something our team spent a lot of time, energy, resources on um leading up to uh what's called the ICS ICE conference in Las Vegas. It's the largest retail uh conference in the country. Um and it's it was our way of kind of launching the project from a retail standpoint to to the public. And so we put together this illustrative video getting people very excited about what we hope and what we intend to build here in Littleton um based on uh the approvals that we received from, you know, dating back a couple years now. Um, so I would just stress a couple things. One is just it's illustrative and and hopefully you'll see just how exciting it can be, but it's uh it was our um effort to show and excite some of these tenants, which we were very successful in doing. We spoke to and met with over 30 different tenants across two days. Uh it was a whirlwind as you can imagine in Las Vegas, but uh everyone was blown away um and really excited about potentially bringing their businesses uh to Littleton. Um so I'll let I'll let the video speak for itself, but that's something to keep in mind as you watch. Does have audio. Just really cool music. Maybe Morgan can hum along.

come through. So, King Street's on your right there. You see the old IBM buildings. They're a little bit reclad, but looks a lot better on the big screen than on my laptop or or a phone. Flip phone. Yeah. Residentials in the background there. This is the the plaza. I like the kites. The little porches. Gary's new unit. Looking for the aquatic center. I was going to say, is that the aquatic center? It's walking distance. Is the tuttle house still intact in this one? I don't believe it's in this video, but it certainly of course will be intact. Okay. I like the names that you put on things. Credit to our design team for that. And I really hope you have the lights that hang cuz those really fast. I'm sorry. There it is. Um, so that as I mentioned was was incredibly wellreceived and we've been sharing it since we were in Vegas last month with um with many additional groups who continue to express excitement. Um, and what you see

there is what we were we kind of calling phase one of the retail project which is um what we're what what our team has been working on is progressing that plan forward. Uh it's about 84,000 square ft of retail. Um and the idea of course is building um enough size and momentum and scale to attract all these tenants who a lot of times want to work with other tenants or they they'll join or they'll sign a lease if another tenant is uh is interested. So we this critical mass is is very important on that. But um I think sort of taking a step back on a more of a general update um and and sorry first I would also acknowledge Gary Armstrong in the audience. He's our head of construction. I think a lot of you are familiar with Gary. Absolutely. Um he and I are working closely and and also meet uh bi-weekly with members of staff and the town to provide updates on both construction and the project. Um and uh and that's been very helpful I think to both sides as uh as our plans have advanced. But um a project the size and scale and complexity um as I think some of you can appreciate it involves a lot of um work going on in the foreground and the background. Um so I wanted to sort of speak to both of those tonight. Um on the foreground which is what we're all seeing. We of course in April broke ground on the infrastructure um in partnership with the town in in the ma you know achieving those mass works grants um updating the utilities updating the roadways sort of the phase one of of that part of the project um and then we broke ground uh you know ribbon cutting I think which a lot of you I I remember seeing at with the governor um and uh the broader team in May um and Um, the other piece of course is retening

that we know is important to the town is retening the old IBM buildings and that's been happening as well. I think you've you've some of you may have seen some of those announcements. We're a little over 40 45% leased in one of the first buildings. Um we're we're actively talking to many many tenants there. Even though the market is I'm sure you've all seen in the headlines across the country is very is much slower for office. We've been very pleasantly surprised at the amount of tours we've had about interest in this site. I think for all the reasons I hope a lot of people are excited about it, which is the the mixed-use nature of it, the the retail that's coming, the residential, um but also because these buildings are actually very well built. So, a lot of tenants see that as a great opportunity to move their businesses into town. And so, um I know, for example, we're in a very progressed conversations and and negotiations with another tenant for another 100,000 square feet uh that we hope to announce in the coming few months. So that is in itself is a large effort but that's progressing as well and that's a little bit more in the what I would kind of call the foreground in the background stuff that we're working on every day every week is the MEPA application which some of you have seen that's progressing very very well. A couple weeks ago we submitted the DEIR for that and expect the comment period to end I think July 11th um with the goal of completing NEPA um by October of this year. But that is a huge effort across multiple consultants within our own team as well. Um working across uh the entire master plan uh with with the state. Um mass works two kind of round two. These are obviously very important to the sequencing of putting in infrastructure putting in roads and utilities across um I know again within partnership with the town submitted that um a few weeks ago as well which is a big effort and much appreciated. So that's ongoing.

Um, we continue to advance our designs on both the residential and the retail. I mentioned and you saw those those advancements on the retail piece there. On the residential um I think we mentioned last time we were in front of the planning board, our phase one there is two buildings, 300 units um will be the first residential um phase of this project. The location of that on this site map is uh sort of the northern part next to I think what's labeled there is I'm not sure if that's building A but we call it building A. That is also happens to be where the wastewater treatment on-site plant is. And so from a sequencing standpoint um the idea is to connect to the new sewer. uh we understand it to be this summer um which is really exciting for us to hear so that we can connect uh our current tenants into the sewer and then demolish that building to start work on that residential piece. So um that feels like it's all on schedule right now been talking with uh with the town and uh Nicoler and team um and so we're we're focused on that as phase one of the residential. Um, what else? I think that's the that's the highlevel um exciting news, but um happy to to answer questions and if I if I missed anything, I can certainly speak to it. And Gary's here as well on any construction questions. Thank you. So, um you mentioned uh 300 units in the first phase. 300. 300. And do you have any um have you made any decisions as to what the configuration of those units will be in terms of mix or Yeah. a onebedroom, two-bedroom. Yeah. Yeah. So, the the idea is and and it's laid out within our appro our special permit approval. Um it's going to be ones, twos, um and some I think it's ones and twos and one plus dens as well is the is

the current plan. Yeah. Um I think the last time we talked there was some question about the IBM building standing, but it sounds like you are definitely going to keep them and use them. That's the That's right. I mean, we're what we're we're strategically focusing on filling the first building and then the second. So, I can say unequivocally the first building is staying. The goal is to keep the second building. That is our intent right now. Um, again, with a plan this complex, that may change, but there's no intent at that time to to do that. Trying to keep both. And then is phase one of retail all of the red? It's the majority of that red there. I think if you look kind of far right, um that'll probably be a secondary phase of uh of retail, but it's really the the if you say sort of one, two, three, four, five buildings in the center there. Go D. I'm trying. And then is uh slow. Sorry. Um the Yangty River property, is that not included in this? It's within the plan. And that's sort of the far right that I was referring to. Like building building K or L. It's beyond that. Just past K. Yeah, there was an L there. There is an L there. Yeah, if you slide over getting there. Oh, I got it. That's the street with the active medical. But you're saying like these buildings here would be phase one. That's correct. E, D, G, F. Um, and some sort of form of I andJ. That's correct. And that's about 84,000 square feet. Morgan, any opportunity to I know there's been some residents have that have expressed uh concern through through the select board about that tree that's that was that's standing there about saving that in the exit. Yeah. Which tree? I'm I'm not sure. I'm There's a tree over a giant elm tree. Yeah. I'm not sure if we've looked at

that. Um of course we have. Yes. Thank you, Mark. Um we can certainly keep looking at I I haven't been involved with those conversations much because I appreciate that that Jim certainly look at I know on other trees where we want to save some as well throughout the property. Obviously there's not a whole lot of Dutch elms left. So uh we would love to see that preserved and protected during construction. Good to know. Thank you. Um go ahead. No, go ahead. No, you're good. Um so phase one is going to be two buildings of residential. Phase one of residential. Correct. Mhm. Um, and you just mentioned going to do building one and then start to occupy it and then do building two or is it going to be simultaneous? I think it's an ongoing conversation. I think the idea is is more of a sequence like you described, but I I don't think we're going to try to stabilize one building. I think the idea is to start one and then sort of sequence them so one finishes a little bit before the other. Um, I think that's more of a construction approach and keeping everybody busy. But um and and as you can imagine, we've you know spread out some of that absorption in terms of uh leasing units, but uh the idea is to try to build it mostly all at once. Can I was curious about the um timeline? Obviously, you can't nail down a date precisely, but in general terms, how long before we start hearing about who'll be who will be moving in on the retail or the retail? Yeah. Um I Well, I would say there some some of the groups are very very interested and they're just looking for us to um get a better timeline on the construction. Um so that's another way of saying this year is our intended. hopefully sooner than that, but um when I we make those announcement, we want to be very confident. So I that's why I'm kind of hitching a little bit there certainly this year. Um and there's a few

retailers that maybe, you know, within the next couple months. Um so we're we're you know, we're very pleased with how the market has responded. I will say I think when a lot of in like national retail groups think of where to go they don't necessarily think of Littleton but we have through a lot of our efforts brought the spotlight on this kind of region and they and they see this as a really great opportunity um because of the scale of it because of I think what the town and have put together it's it's meaningful enough I think if it were a lot a little smaller they may not be as we were very pleased to see that our this vision is being adopted and appreciated by the market. Um because that's you know there's always a little bit of risk there. But are the you the first two buildings the are they N and Q or O and uh yes it's sorry some of these letters have changed in my eyes. It's Q and O. Um Q and O right. Okay. And the parking garage. That's correct. That's phase one. That's that's the phase one of the residential. That's right. And the hotel is in phase one or the hotel uh is not in is phase one right now. Um we are talking to hotel groups. We're we're actively doing a more detailed study on the marketplace and and that's been positive as well so far. At least preliminary feedback, but um we're we're we're picking our battles, but that's certainly in the mix as well. And if you were to pick a quarter when construction actually starts, what for which piece for the Well, you said the residential and the retail all Yeah. roughly the same, right? I think it's a good question. I think we're targeting Q1, Q2 with next year. Um, but I think maybe Yeah, I think that's that's a safe bet

for both. Correct. If we could start sooner, we will, of course. But yeah, I I think it'd be helpful if you started including like a Gant chart that showed, you know, by building what the estimated start stop on those are. I know it's b some of it's buried in all the text, but I think some kind of summary like that in in a standard GAN would be really useful uh here. And that way we get a better feel for how long the infrastructure construction is going on and when you're starting to phase in the actual construction and timing construction duration of those uh buildings would be really useful for us. That's totally fair. Absolutely. Yeah, we we can work on that and look to share that. Um and the other properties there behind the mobile station have been figured into the haven't been figured into the plan yet? Not yet. Okay. And 410. 410. Yes. Um that is something we're working on as well. Um we're looking at we've kind of been noodling around on different plans there and the size of the residential um uh and other aspects of it. But uh it's certainly in the mix and uh more to come on that, but not not a huge update right now. Uh, I wrote it down. It's here somewhere. What is the in the retail space? What is the largest retail that you're you're trying to Yeah, I mean I think it's like 12,000 square feet maybe or maybe 13. Sure. These guys are looking for that too. Yeah, it's within that. It's within our I think parameters that we have. But um there's a few maybe one or two where we're calling sort of junior anchors and that's that you know I'll just use an example like a Barnes & Noble or something like that that would Raven's Nest. Yep. Exactly. So um there's a few of those

but the other ones are are smaller than that. And then of course there's restaurants that are sort of 5 to 8,000 square feet. Um this is actually for Mar and for you or for the planning board. I know and you've told me this so many times and I never remember the affordable units are I think designated at least some of them to be in phase one. Is that correct? Yeah. Yes. How how many and and will they be included in buildings? So they're definitely going to be affordable units in those. We had had some conversations with the town about phase one. Um the way the the the documents are written it's just a matter of keeping up with it. But the phase one was going to allow to have a smaller amount of units. I don't know off the top of my head. I want to say a dozen maybe or a little bit less in phase one, but then the subsequent phases would have more a lot more from a percentage standpoint and so on and so on. So that we keeping up with that 10% requirement and it's three you're putting 300 units in phase one. That's correct. But only a dozen affordable for the that first phase. That's that's the Oh, okay. I wasn't aware that that had changed. The the bylaw allows for on a large development for the first phase of it to have fewer affordables, but we do have to get to the 10%. Thanks. Where does the total house end up? Any thoughts on that? Um, I think there's a few options we're noodling on right now. Um, it may stay where it is. It may get moved around. Um, we'll I think we'll come back to you guys with a much more defined plan on that, but it's it's certainly going to be preserved. We understand that and we want that.

Anybody else? Um, as far as the GAN chart, you'll show then also what you're when phase when you're expecting phase two would hit. Of course. Yeah. And then is phase two mainly all residential or are you planning on doing another building out more retail at that time or I it may be the hotels is is defined phase two and then phase three is the secondary residential. Um or maybe it goes back to retail. Uh or maybe we hop over to 410. I think those are a little bit market driven right now, but um and and if the the residential does extraordinarily well um which we expect it to, then maybe we just flip to the to those other two buildings right there and finish off the what we're calling the residential village. Um it's sort of managing that all that construction and our tenants and seeing how what happens to the second IBM building. So, those are all factors where we're prepared to do any of them, I think, is one answer, but um it's a little bit fluid at this moment. And this shows like I can't tell if there how many exits there are on to King Street. Are there four you're maintaining or how many are you planning on maintaining? I believe it's five. Um, but it's something we're, you know, we're actually having conversations with Mass on as well, uh, actively as part of the MEEPA process. But I think the current plan may be five if you can count one near the hotel there. And there there's one at one point over near the Yangy um that that might go in the other side actually, but it's not showing on that on this plan actually. And do and there's so there's five exits, but two pedestrian crosswalks. That's the um I think that's to be determined, but I we would we would certainly make it safe. And is there talk of any pedestrian or grade road? Yes. I mean, we're we're looking and and

committed to upgrading both pedestrian and and bicycle as well as the vehicle um you know, exits and and entries to the site. But I think there's going to be a sidewalk along that whole piece and there's a bike lane and and we're making all those improvements as part of sort of our upgrade to to that part of the road and then entering and exiting the site. Yeah. I I would like to make sure you pay special attention to the traffic flow around all of those exits, especially since you've got once you if you do or I should say when you get 100% occupancy, it's two large three large industrial buildings that road right in the middle there will be cutting through all of the the retail with massive amounts of inbound and outbound traffic twice a day. So I thinking about the overall flow and not just how many road cuts I think is very important on this project. I appreciate that and for what it's worth I think our interests are aligned on that because we also don't want our retail disrupted. We want that to be feel safe for pedestrians. There's a large pedestrian piece of that. So I think our focus has been having people exit and enter on great road and then one or two other sort of primaries. Exactly. Exactly. You could get rid of some of those extra road cuts I think would make things better rather than we have five. We're going to take advantage of five and possibly putting like if if it's possible to put traffic around the the 495 side of the building for those industrials or something coming in off Shay Street. Is that what you're thinking? Well, even if you can even if you could put a road behind S and R there to the parking garage or something, right? So that they're not all cutting through the middle of the the retail space. The retail space. Something. Yeah. something along that border or something would be. But anyway, I think you have to pay very

special attention to that because like I said, when you fully occupy those building, it's going to make it very very congested. Um, if people are you trying to use the the retail facilities or the restaurants uh at those times, we we totally agree. And whether it's disincentivizing or actually physically blocking at certain times or getting rid of all together, we're looking at all different There's been any discussion for a tram over 495 over the point. We're going to go to boring machine. A little dig. So your so your phase two is really based on um interest commercial interest would drive any changes to phase 2 not being hotel driven which might happen anyway or or more housing. That's right. Yeah. That's right. I mean, we're taking a big bite out of with these two these two sort of reszi and retail phases and then, you know, I think from there it'll be strategic and or as the market sort of decides, but um I think we we'll have a ample time to give everybody kind of a heads up on how that's progressing. Exciting stuff. Yeah, very exciting. Thank you. Thank you. overwhelmingly. Well, thank you all. Thank you. Appreciate it. Awesome stuff. Thank you. Thanks, Gary. Yeah, let your work begin. Thank you. Thank you, JD. So, um, we were thinking about maybe going out of order so that we could do the hazard mitigation plan next. Okay.

Hi, good evening. Mara Tuhill, town planner. Um, so the town has been through the hazard mitigation planning process um with the help of a lot of different uh departments, residents, um staff, I said department staff. Um and now we're uh nearing the end on this. The next step is to ask the select board um to vote. um the certificate of adoption for the plan. Following that vote, um then the plan officially gets submitted back to NEMA and FEMA for their final approval. After which point we can get the um reimbursement um for the cost of um preparing the plan or less the the local share. Um Happy to answer any questions that you might have at this point. I feel like did we see a draft of this earlier? Have there been many changes since then? Um, not a lot of changes. We broadened uh MAPC broadened it out with um a few updates based on some questions about uh different areas that um uh there was some reported flooding over time. Um, so they added that and they added some more of the public outreach information in there. Thought it made it a better plan. I guess the only question it might be in here the um how often do we have to do this? Uh, every five years. Five years. Yeah. Okay. And how long have you been working on it? Five years. Four and a half. Um it was much better this time because, you know, we knew what to expect. We

leaned heavily on MAPC uh to help us through it again, but um with the changes at the fire department, um it we didn't have that leadership at the start to to to help pull it through, but now they're up to speed and on it. Any other questions? Nope. It's I it's a really long report. Um could you talk a little bit about the Mil Pond Dam and anything that's happening with that for the hazard mitigation or there's no plan or um so there was a question on the Mil Pond dam there outlet structure includes a slle gate um that there was some concern raised about that. Um however, when you step back and look at the flooding potential if that old dam were to let go, um the uh next control structure is the culvert that's underneath Route 495. Um so I'm going like this saying there's not much not much water flow that that could um pass through that. So the downstream uh flooding effects of that are not as bad as you might expect with just thinking about the dam releasing. So I got to draw on some of my safety dams work shortly after I graduated college. So interesting to look into that. Great Chuck. I can't see you. I filmed it again. Yeah, feel motivated. All right. I guess the question is the future. You see any future concerns? I mean the planning you guys put a lot thought into this to work. This is now that you've got the structure down a lot of work went into the last one. This one you're kind of pretty set on now. Not

not a ton of changes except how does how does changes to the community really affect this document? You know, we're talking about 550 and things. Is that things like that really affect this document anyway? Um, not in that case, not really. The fun one about that is it's a redevelopment of an existing develop site and they're taking care of their flooding site. Okay. Um, one of the changes we're noticing is the with the new FEMA flood plane maps. Um, those we've noticed those changes. So, it was interesting to be going through this and the new updated maps at about the same time frame. Yeah. Okay. Ready for motion? Yep. Move that the select board vote to approve and sign the certificate of adoption for the hazard mitigation plan. Second. Moved by Gary, seconded by Matthew. All those in favor? I. Thank you, Mar. Thank you. Thank you guys. Does the planning board need to vote on it as well? No. Okay. Thank you. If you can come up with, mayor, if you can come up with a traffic mitigation plan. I haven't started this one. Oh, okay. Same thing. Okay. All right. Let's sign both. Backup plan. September. Yeah. Thanks. Thank you. Of course. Yeah. Thanks for coming. Appreciate it. Thank you guys. Make sure you do something productive with this timing. Just Well, I was waiting for the motion. You want to stay? I know.

All right. We'll bounce back to uh public input and members updates. Does the public have any input? Yeah, public singular for public. Public 25 Juniper Road. Yeah. Couple real quick. Um you may be about to comment on this, but there is a Shaker Lane school community forum tomorrow from 6:00 to 8 at the middle school cafeteria. Um, I'm getting heavily involved um in in this from another a variety of aspects. I encourage everything you can do to bring attention to it. I fear that there's too few that are learning about the changing numbers. Another update coming in August as you folks know from your last joint committee, but uh there's also uh Karen, I know you're previewing this yes for Littleton impact that was just created. So there's attempts by um an outreach group to communicate information there third Thursday. So there's a number of things going on. Anything to be done can can be done in order to bring information to the public. I appreciate whatever you can do. Um separately with Kirby tonight, um just want to put a plug for LCTV. Um I attended that Super Saturday, wasn't able to give public comment, but I'm a big supporter of LCTV. Um, and before I forget, I've seen a preview of your article for a newsletter pertaining to Shake Land. I thank you for doing that. Back to LCTV. Um, I'm starting to be concerned and as I learn a little bit more about their financial backing and how the town supports some of it, but maybe there's a need in the future as their funds, reserve funds kind of dwindle down. I don't know it enough to be an authority. something I intend to do more, but I

think they provide a great service. What you just saw here tonight, um, Mark couldn't be better, Judy. The whole team really does a lot. So, I just want to give that plug, too. Okay. Thank you. Member updates. Sure. Well, obviously pretty exciting night tonight. So, just uh another thank you to John Baroski for all that he's done for our veterans, for our graduating seniors, for the scholarship trust, and um just anybody that came across this path. He's just a very humble guy as we all saw tonight, and he he's uh he's touched a lot of lives in Littleton. So, thank you, John. Thank you, Kirby, as well. Rob Rev just mentioned that and um it's it's been been I think Kirby and I kind of cut our teeth around the same time when he entered LCTV. I started doing school committee and select board and um it's been kind of fun to grow with him. He's just uh always adds a laugh like to thank him for his service as well. Also want to do a congratulations for um Are you you going to do Noah? Oh, I'm gonna say you can say um our newest Littleton Police officer, our newest patrolman, Noah Graham. It was alluded to earlier when the chief was here in executive session, but um graduated the Boilston Police Academy and today was his first day on the job. So, Godspeed and uh congratulations. And Rob already said something about uh tomorrow night's meeting, so I don't have to. Good. Yep. Thank you. Um same couple of same sentiments. Uh John Browski and Kirby, you know, it's um one thing to hire qualified people, but it's to hire good people, you know, and that's people that really um integrate with the community and get involved. And I think those two represent that to the tea. Um congratulations once again to Noah Graham, Patrolling Graham. uh we we had

our goal setting meeting on Friday um or probably a few few of us would have tried to attend his graduation but um so our annual goal setting I had mentioned Friday I don't know if anyone else can speak to it but we uh set our not only our individual contribution to the goals for the upcoming year um but also as a board some of those things that we want to accomplish and continue to to grow on things that we um have been working on for last few years um as well as setting our town administrators um some of his goals and some of the things that he wants to accomplish he shared with us. So um you'll be seeing a little bit more probably a more public document I guess presented from that meeting and what that looks like. Um Shaker Lane we just mentioned continue on with third Thursdays just to let everybody know. Um the last thing I had mentioned that just remember our our kids are out of school. So um be be that person on Littleton that breaks you know when you see kids crossing because you you know we can't depend on we have a lot of transient traffic through town. Be that person that breaks and lets you know lets people cross. Uh that's all I have. Thank you. Nothing for me today. Uh so I attended uh third Thursday last week. Um it was um fairly small crowd but energetic. Um and I talked to Mike Delasio from the fire department who was there. Uh he said that the fire department got another round of grants for car seats and they're doing uh car seat installations. Uh you can call there's a I look it up on the fire department website. There's a number you can call or an email to schedule an appointment to have um your car seat uh checked, your installation checked, and they have uh car seats for caregivers as necessary.

Um it's a great program. I want to thank him for doing that. He uh from talking to him, he's cross-trained people in several other towns that do this now. So um um I think it's a great program. So yeah, Mark, just to put onto that, I I've used that service. you know, the grandson. And um when I heard about it, you know, here and in the fire department putting it on, I said, you know, I'm going to go down into the station and they set me up with an appointment with him. And I thought it was going to be a 5minute thing. Oh, no. A solid hour of training how to put that car seat in doing it. Um, and it's it was it's really um interesting and it's you just don't realize that the child safety aspect of the things you don't think of necessarily as a parent or a grandparent. So, he um fantastic training they've received to do that and it's just a great opportunity to educate yourself on the car seat, how it works and the safety positions and it only works if you install it correctly. Oh, it's But notice Gary didn't do it for his kids, only for his grandson. This is true. They were sitting on the console. They're not allowed to watch this. So, and I I think they'll come in front of us in a future meeting to promote this a little more. I also attended the senior hot dog lunchon last week. I was very well attended and thanks to uh COA for throwing that putting that on. and uh Karen, Jim, Maren, Cooper, and I tooured um I don't what's the name of the development in Somerville? Nine. Um Lab Nine. Lab Nine. Um who is a Littleton company that does modular housing is building um an affordable housing unit in Somerville. 168 units, nine floors. Uh we toured it. It's quite impressive. All nine. We to all nine floors. That's right. Yeah. Someone wanted to go see

the exactly the rooftop. How often do you get that view? Right. So, um it was quite impressive what they were doing and hope we can partner with them to do something in town in the future. So, yeah, those modular units are extraordinary. I think the thing that and I've said this I've said this a couple times during the tour. The thing that impressed me most about it was that you know it's um the what they're building right now is going to have affordable units, deeply affordable units and um commercial rate units all in the same buildings. Um and the finishes are very close to the same across the board for all of them. Um I the quality in in those units was really um really impressive and they're so quiet because they're each their own you know with the modular unit you've got extra extra um thick walls and extra thick floors and you know we they were still doing construction outside and we were inside and you could barely hear anything out right outside the window. So, it was uh it was interesting and um I think they said they have what 80 90 folks employed here in Littleton. And so, it was it was a nice opportunity to see uh an employer uh here in Littleton and see what they uh see what they can do in practice um in Somerville and then they said they've got lots of projects um slated after that. So, Clarendon Hill Clarendon Hill Clarendon Hill Yes. Thank you. Uh yeah, the retreat was on Friday. Um we retreated all the way to the fire station and it was uh luxurious. It was it was very very posh. Um but thank you to the fire department. um of course but I think I just want to say seriously for a minute um it's

really important that that time that we take to look and we looked back to see what our goals were before and what we plan to do and did we accomplish it? Are there any items left that we need to you know continue on for the following year and then we worked on um what we plan on focusing on for the next year. Um and I I just think that having that direction is really important. um for all of us as as we are moving forward into the next year. So, thanks to everybody for coming to that um on a Friday afternoon, no less. So, um and yeah, the lab 9 tour was excellent. Um and uh that's about all I have. [Music] Anything you said? Um, actually I was going to make that. Uh, if you could just give me one minute, please. We got a Mark's had enough. No, he's going to leave. He's done. Uh yeah, we're jumping out of order again, I think. Right. Oh, I just want to wait. Fan, do I want to wait? No, you can hear. Oh, okay. Yeah. Um the contractor still is still continuing to chip through the ledge on King Street just past uh Farmstead. Uh they were able to install two manholes on either side of the duck banks at at the King Street IBM entrance and connect those two manholes with with pipe. They have under 100 ft left of pipe installation to go to connect the system

to the first manhole at IBM and approximately 400 feet to go from the second manhole to the Westward line. Uh all of that work should be completed in three to four weeks. And today I uh joined um Nick Lawler and um uh his team with uh National Grid and Mass DOT to try and finalize uh finish the paving. The paving operations will begin Monday, June 30th uh to start paving from the Littleton High School to Russell Street. Uh once this is completed, Ravoli intends to pave some parts of the common, but we are still coordinating this with Mass DOT and Nick will uh continue to provide updates. And that's everything as of 3:30 today. All right, appointments. We have uh several appointments to make. We have a couple changes from what's in the agenda. Um Kim, the local lakes committee was um not um able to actually move forward with that. And the um with the historical commission, the chairwoman asked us to hold off and um give some more time for them to um communicate amongst themselves before we uh move forward with those two appointments. So, but otherwise we've got um a slate of great folks. Um some returning, some new and uh can't thank you enough. None of this gets done unless folks volunteer. So, thank you very much for stepping up. Do we need to read them read them out one at a time and then vote? I think um I was No. No. No. Now you don't. You can just say you know the as listed you know in the table below as listed the exception of the all right with the exception of the three that chairwoman

so this total of 16. Okay move that the select board vote to approve uh the appointments as listed the table in 5A select board discussion with the exception of Kim Hall from the clean lakes committee Elizabeth Mubra from the historical commission and John Ledger from the historical commission. Second moved by Gary, seconded by Matthew. All those in favor? I I second Karen's. Thanks for volunteering and also get sworn in. Yep. Get sworn in. Thanks everyone. Get one at the town clerk's office if you didn't know. I just assume. Uh let's see. Joint meeting. No, we did that already. Uh we've got a liquor license. Diggable. Uh, Diggible um, wants a one-day liquor license at Fay Park on Sunday, September 21st. The road race. The road race. Yeah. Between the hours of 12 and 4. Police and fire had no issues. Does anybody have any questions? Nope. Everything was flooded. do a great job. I thought I thought I could I thought I was You thought you could too, but Yeah. And I was I asked that. Yeah. This was an oversight. That's okay. No worries. We'll we'll rubber stamp it for you. Thank move that the select board. I'm going to recuse myself from this vote because I'm involved in our race committee. Are you partaking in the beer consumption? Is that why? I would hope so. He just want doesn't want to be uh excluded from that. Move that the select board vote pursuant to master in the law chapter 131 section 14 to issue a

special license also known as a one-day liquor license to Colin Kerk and Christopher Luring of Ditable Brewing Company LLC for wine and malt beverages to be served during the Littleton Road race event on Sunday, September 21st, 2025 between the hours of 12:00 p.m. and 400 p.m. Second. Moved by Gary. Seconded by Matthew. All those in favor? I. All right. And I'm going to recuse myself from the next discussion. Okay. Um, we're a little bit ahead of schedule. I'd like to take a fiveminute recess if we can. You can. I got to switch. I've got some elevator music for the public. Why are you doing recess?

All right, we're back. Um, and we are going to discuss um the second cannabis dispensary license next. Chuck, you had um requested this one, so I'll let you kick it off. Okay. Thank you for um putting on the agenda and Jim, thanks for reaching out to town council to kind of get a uh state of the status where we're at. Yeah. Status. Yep. Um and Jim did just get this from town council this afternoon and sent it off to us, so we really haven't had the chance to dig into it. But the the reason I wanted it on there is just because we've kind of we've had some people come in and request um an HCA with us. Um, and we didn't do anything after that. We didn't we didn't kind of make we didn't make any decisions as to how we wanted to proceed. And um, that's why I just didn't want it to be forgotten about because regardless of who gets the license or or possesses the license, 3% of the sales is still CCC hasn't changed that yet. So, we automatically get 3% of the of the sales, the retail sales. Um, and maybe it's $100,000, maybe it's half a million dollars. We don't know what they're going to do for sales if if they if someone does open, but um I think it's worth if it's $100,000, we can pay for firefighter or police another police officer or whatever it happens to be. So, um, or year mark Yeah, earmark that money for something that we talked about. We did talk about that as well. Yeah. Just to, you know, peg that money for our um open space. Yeah. Yeah. Yeah. There there's a number of things we're trying to get to 3% without affecting the CPC. Yeah. CPC. So that's that's another option. Yeah. So I just I just wanted to bring it back so it's top of mind. Um at this point if if nobody else has

anything to say about it, I'll I'll table it for now and then take a look at where we're at. Um and just requested to go on back back on the agenda. Um I mean we never closed I mean we never closed the uh availability of our people to submit HCAS. Correct. Correct. So if any has anyone submitted an we've had no interest we've defin been there's been two separate entities that have expressed interest. Yes. Uh both of which attended right meetings of the year. Yeah. Yeah. So that's all. I mean just we we had some folks that did put themselves out there and say that they'd be interested. And um if I may through the chair I have one question. Um, and wasn't there a sunset clause for the 3% when it was when it was originated by Yeah. five years there was a sunset. So, I'm just I'm just I I specifically remember that because in a previous community that was that was a that was a big deal that um that was that was for the um community betterment. the other half of the HCA where we used to be able to say we want Oh, yeah. mitigation three another $3,000,000% and get more patrols. Yeah. So, it was basically there's two different and you're right on that. It was it was that would sunset based on the length of the contract. Five years. If we signed a contract today, it' be 5 years from today. And they're incredibly restricted now. We're not we we with the one retail license that we do have, we don't have anything we don't have any funds that

are coming in for any kind of mitigation. Okay. Yeah. So, I apologize for that. No, no, no, no. But, Madam Chair, if um if nobody else really has anything to say, I don't think we're at least I could say for myself, I don't think I'm educated enough based upon the new information coming in to uh to discuss it. Yeah, I mean it looks like we've got three options in terms of the HCAs. We agree discussed them and one is do nothing. An application is filed for an HCA. Then we can consider it then. Um issue a request for proposals for an HCA. Um and then we could decide whether it would whether we'd like to issue more HCAS than the number of special permits available. Only the first applicant to obtain a permit would be able to go into business. Yeah. And then approve all HCA requests or grant HCA waiverss to any applicant and then again only the first applicant to obtain a permit is able to commence um operation. I mean I I wouldn't mind I mean the town administrator's office just to open up just to let I don't know how we it is open right now. But when you sit dormant for when you sit dormant for you know a couple year or a year it's people just assume nothing's going to happen. So I don't know if we know there's interest we might reach out to the two two interested parties. I I you know I don't know um because they've expressed interest and I believe out of that meeting we said we will have something in place in the coming months to and we've well here's the coming months 10 months later but um I don't know what that that looks like. Are you giving an

action item to Jim or Yeah. I What do you think? I I don't what's the proper way to how do we do it initially? I mean, that's kind of where I'm at afterwards. We did put it out there and everybody was chomping at the bit to Right. Right. to get in. Um, what's your thought on you reaching out to those two parties because you've expressed interest? Yeah, I I'll just search emails. I don't think town council would have any problem with that with, you know, soliciting those two parties. I'll confirm. Okay. Yeah. I just don't want to. No, understood. Yeah. So why not just issue an RF I mean option is just to issue an RFP and if if these parties don't come forward that's because we really didn't do anything. I I guess I kind of assume that we something that was said at at our last meeting must have kept those two parties away waiting until we took some action. So that that might be exactly how we take the action if I don't have a problem reaching out to these parties, but I would say issue an RFP and then tell them that the RFP is out there rather than proactively going at after them because then it's a like we're favoring those two versus anyone else that might be interested. I'd rather generally announce we're letting those two know to look for an RFP. But we're telling them before there's an RFP rather than saying there's an RFP you can but she's also saying we do nothing and act if an HCA comes before us. Right. So that was one option but that's one option or we announce that we we are accepting HCA. Right. I think it's a combination of both to that's what I I agree with you. So, what I'm saying is let's announce let's put out an RFP and then tell those two parties that already know that there is

something out there rather than reaching out to them because then it's like we're favoring them over anyone else that might be interested. I'd rather not reach out to them and just I mean it's a bandwidth thing. Can we can we put together an RFP? Yeah. But what are they not doing after putting together an RFP? If we do have interested parties that may be watching this, this is on the agenda. What's the platform? How do we make the what platform do we make the announcement? Yeah, that's for the RFP or that. Well, I what whether it is an RFP or a notification that you know the the select board is accepting HCA proposals. It's really as a reminder. We don't have to even do an RFP as a reminder. Right. That's that's my point. I select board has open you know we are open for HCA. You just did it right. I mean, that's literally what I just I But option you're watching it. Option two is literally says issue an RFP for an HCA. Yeah. So, that's the one that I prefer rather than just knocking on people's doors or quietly knocking on people's doors. Okay. There must be a way that we issue them and notify. I'd rather do nothing. If we issue a request for proposal, we've got to come up with our criteria, our selection criteria ahead of time. So, it's not just a matter of it's a bandwidth thing. Yeah. It's not just a matter of, you know, I don't know, shouting out to the world, you know, we would like to we would like for you to please send us your HCA proposals. Um, well, that would be true if we got an HCA anyway, whether we would approve it or not. If we get multiple HCAs, then yeah, we would still have to come up with selection criteria. So, I will say I've been contacted and asked, "What's the deal? You guys going to have another meeting?" I mean, I wasn't I didn't come away from our last meeting thinking that if someone came in with an

HCA the next day that we would take it under advisement and either approve it, negotiate it, or poo poo it. Um, so when they asked me, I said, "I don't I don't really know." So I don't have because they've already reached out. I don't have any problem reaching back to them. And then if they don't come forward by our next meeting, then we good get into number two so that we we're not resting on it for two months. I mean, if someone I mean, if an entity unilaterally submitted something in the middle of drafting the RFP, that that doesn't negate them from the from the select board not taking action. So, you can still take action. Yeah, that's I mean, yeah, absolutely. I I just don't want to put more on your office. if if we do have a solution. The question is whether whether we just blanket approve HCAs or are we coming up with a criteria by which we evaluate them? That's one of the threshold questions and and if we have a criteria, are we seeing any that meet the criteria? Are we somehow ranking them and saying we have one license, we're picking one? I believe I did present us with a breakdown of percentages boiler plate HCA that's basically out there for anybody if they want to put their fill in the blanks in we didn't want to add to it. I I remember the discussion was you could get it as complex as you wanted or you could just go with the keep it simple the simple HCA and then we push those forward to the the planning and then but I don't know that those that H I mean I'm thinking back but I don't remember that what the evaluation criteria was

that we would say yes or no. Yeah, we can take it out which she definitely did the work for us. I I know there was the blanket HCA. I just don't remember what the evaluation criteria was. if that was spelled out in the HCA. Yeah, I just don't think we ever went forward and said whether we were going to use the criteria or we whether we were going to basically say this person doesn't qualify based on so but we're going to move all of them forward, give them the go-ahhead to get to planning and get a permit and do their do their thing. We can also look back on it's a few years ago now but on um the scoring part of it just the criteria that we used when we did issue the two licenses the two permits permits or you issued the HCAs right the HCA so they could go to get permitted from the planning board so they can go to the state but I think that was slightly different in that they had to have the HCA before they could go to the next step and you could only issue the number of HCAs of licenses and now we can don't have to be the no you could um chip issued anyone that came in they had a boil plate and if you want to sign this you want to open up go ahead there's anybody could and they had to go through the planning board process and whatnot but um it it wasn't tied to licenses they just said have at it so the soonet a permit's available was September 20th, right? Mhm. So, why don't we take a little bit of time to look at what our selection criteria were before? Okay. Because is that Yeah. I mean, I don't think we'd have would have even if we had somebody come

in tomorrow and say submit an HCA, right? We probably wouldn't have action until then, right? you would have to go through the vetting process and all that kind of stuff. The only other question I had relative to that and I just just saw that like I said tonight when we got here is um the that trying to read read the thing and talk at the same time it doesn't work. Um Liz apothecary was I'm trying to look for her words. Basically the permit was revoked, right? License provision. The special permit was um yeah by the planning board. They declared the permit lapsed but then um the state came through and said that anybody within a certain time period who lost their permit during that time gets an extra two years. But I think they still have to meet the criteria of CCC and you have to have uh I that's why I wanted to table this and look into it but I don't know if little apothecary when they lost their viable location well it says in the planning board document is pretty clear the last right but I'm talking about CCC the planning board even though they revoked the permit or didn't renew the permit or whatever. No significant. Um I think one of the criteria with the CCC is in order to go to the next step in order to possess a permit, you have to have a either a letter of intent or a signed lease or you have to have a location that's tied to it. Mhm. I could

be wrong, but that's the way I understand it. And so they would have until September 20th to come up with that. We got to work on that. We'll have to put this on a future agenda. I mean, I think it's only if it qualifies does it go to September 20th. I think it according to a letter from Europe. I think they have until September 20th to make substantial use of the permit or commence construction. So, I do think they've got a little bit of time. That's that's why I want to table it cuz I don't I don't have Yeah. the you know the the clarity on it or don't think we should make a decision on which again will probably take us to zip. No, I think it's going to take us some time to move forward no matter what. I guess I'm just trying to think of what we want to do between now and the next time we talk. What's our homework? Reviewing the HCA and any criteria decide whether how many we're going to issue. And are we looking to forward them all to planning as a free-for-all if we're comfortable with right all of them? Um if they meet the requirements of whatever the struct limited structured outline is or are we actually going to grade? Yeah, that's the two really. Okay. So, no action. Are you going to take the lead on that, Chuck? Sure. criteria for ACAs. I guess we all just need to put our thinking caps on and think about whether we want to do a RFP approve them all. Yeah. One of one of the three that she outlined. Yeah. Okay. Okay. Thank you. Thank youria for us for getting that to us. Yeah, I

already have. Yep, you did. We did. I of course haven't seen her in a while. Any business? That's probably a good thing. Yeah. All right, Jim, you already gave your update. Uh, I'm ready. Uh so uh we already touched upon the graduation of our newest uh public safety officer. Uh the there's a couple inside baseball things here, but nothing nothing bad. Um waterproofing uh the report that I had forward over to the select board for the police station for the moisture that was going in into the into the windows and everything. So that report uh um uh was submitted on Friday. Uh I've also uh also uh let every the select board know that the insulation is completed uh at 36 King Street that uh and uh according to our facilities manager when he was in uh this morning in the building at 36 at at King Street before the department head meeting that uh uh he could he could notice a difference already uh just from that which was which is fantastic. That's a good day to notice a difference. Yeah. Isn't it? Well, tomorrow's going to be better, I guess, from what I understand. Um, and thanks to the library trustees, the uh automatic door opener has been installed over at the uh over at the over at the library. And apparently there is another part of a of there's a pin for a rod that goes down. And even though the the hours are there, people still tend to pull on it, which affects it. And then then then it breaks and they have to keep doing it again. So that's good engineering. Yeah. Who's going to pull out a door? The uh historic commission is doing a tour of the orchard buildings. I believe

uh that's going to be Wednesday of this week. Uh they just assessing them. They're going to do the the two buildings and the barn. Um and uh through uh the uh uh ADA commission uh they received a state grant for architectural for the transition plan the architectural barrier assessment uh in the town and they are coordinating and uh with the Collins Center uh it's a grant for $48,000 uh to do that and that will touch municipal buildings, trails, parks, sidewalks, things of that nature. Uh it's not going to uh uh I don't believe it will and I confirmed uh with the town clerk this morning it does not um include uh schools. Uh that's it. Uh Catalo uh the construction uh Mr. Cataldo's company is mobilizing today and the construction will start tomorrow at Wickchamfield. So in that uh that project will be done uh the the wick and field will be done I believe in late September uh early October uh the uh tennis courts should be done uh before before the start of school. And uh also last I want to let you know that uh the chairwoman for the council on aging um Maria Payne has stepped down. She's still staying with the board, but uh Anita Harding is going and uh Marge Payne was there as chair as chairwoman for 11 years and she has passed the the gavl over to Anita Harding is now is going to to be the chairwoman for the uh council on aging and that's do we know do we know Anita? Yeah, shy person. Yes, that's great news. Congratulations. Thank you Marge. Thank you to Marge for sure. Do we have a date when the school department's moving

to 36 King? Is that That's a joke. Have they moved? Oh, yeah. I thought I thought they were waiting till after the installation. Yeah. No, no, everything was uh to try and coordinate under it when uh and I'm sorry, I didn't mean to censor it, but um uh it it was coordinated uh with Pox and Wreck and uh and and the school administration trying to do it at the same time. Okay. And can we have someone organize like an open house over there, a public session so people can come in and see the new building at some point? And I know that there is going to be a uh uh there obviously there in there, but then there will be an official opening, ribbon cutting, things of that nature that will be scheduled without a doubt. So, um and I know you um we decided to lock the door at the far end of the building. Can we put up a sign saying so? Yeah, we were absolutely saying as a matter of fact at the uh uh department head meeting this morning I had asked that facilities uh put signs appropriate that basically moved to 36 36 King Street or or whatever other signs required. Yes, thank you for that. That's it. Okay, minutes. [Applause] Anybody have any requests for corrections or questions, concerns? Otherwise, I'll take a motion. Move the select board vote to approve the meeting minutes from the select board meeting on June 9th, 2025. Second. Moved by Gary, seconded by Matthew. All those in favor? I. Motion to adjurnn. Second. Moved by Gary, seconded by Matthew. All those in favor? I. Thank you, Littleton.