Planning Commission - Regular Meeting

local destinations. But where do you start? Green Street, a vibrant community space in the heart of downtown, is where Lee Summit comes together. Its three dynamic areas have something for everyone. Green Street Market is a modern event venue and home to the downtown Lee's Summit Farmers Market. Green Street Lawn is a covered performance space hosting live music, family activities, and more. Green Street Grove is a mixture of gathering spaces, an immersive playground, and bold architectural features. And all three areas host community events year round. So the next time you set out to enjoy the city you love, remember, meet at Green Street.

Hello Lee Summit, I'm Jordan. Here's your flash briefing for the week of September 14th. City Council will meet for a special session Wednesday night at 6 in Council Chambers and City Hall to discuss municipal court compensation. Once the meeting materials have been finalized, they will be posted on Legistar. Meetings are open to the public or watched live on the City's YouTube channel. If you can't watch, catch the recorded meeting on demand on the YouTube channel or by subscribing to the Council debrief newsletter. Subscribe at cityofls.net. Volunteer for Stream Team and help protect our local streamside habitats by removing litter and debris from streams within the city's parks. This event will take place on October 10th from 10 a.m. to noon at Langsford Park. Trash bags and gloves are provided. Student and Scout community service hours are available. Volunteers must register and sign a waiver before the event. Learn more at cityofls.net slash greenls. And this week is jam-packed with activities at Green Street. From a variety of fitness classes to a fashion show from Kansas City Fashion Week, there is something for everyone. See what's coming up on the calendar at greenstreetls.com slash events. Thanks for listening and have a great week.

Want to know what's coming to Lee's Summit?

The Development Minute is here to help.

Meadows 3 North is coming to John Knox Village. The five-story apartment building will have 47 units and includes an underbuilding garage. Meadows 3 North is targeted to open in summer 2027. Country Club Estates Villa 2 is permitted for construction in John Knox Village. The four-story building contains 15 dwelling units and an underground parking garage. Villa 2 is scheduled for completion next summer. ProDeo Youth Center is under construction at 9th and Douglas. The 6,000 square foot facility will double the nonprofit's capacity to empower local youth through academic support, mental health resources, and community engagement. ProDeo Youth Center is on track to open in late December. A brand new Bank of America building will replace the old one on Northwest Chipman Road. The new 5,000 square foot facility will feature a contemporary design of brick, stucco, and aluminum composite. The new building is set to open in Spring 2027.

Traditionally, we think as police officers, those responding to law enforcement needs within the community. But honestly, we are there to serve our citizens, and our citizens do go into crisis. They do have mental health crises, and we're being called to those scenes on a regular basis. In order to help serve those citizens better, we did initiate the Crisis Intervention Team Program. These are officers that are specially trained to de-escalate crisis situations. Recently, we've brought co-responders onto the scene, licensed, qualified mental health professionals housed within our police department. and they respond with those officers directly to those scenes where a crisis is occurring so they can interact with that citizen and get them the help they need right there on that scene.

The co-responders are either a bachelor or master level in a behavioral health related field. They wear plain clothes. They don't carry weapons or anything like that.

I have a police radio that I listen to all day. Listen for, you know, those key words. Mental health, behavioral health, crisis.

There's a lot of officers that just call for me. I have my own radio number.

I also have the ability to self-dispatch to them and say, 982's en route. Officers en route, 914.

So typically I arrive after they've made it safe. I'll make contact and get kind of the rundown. And then I just kind of jump right in.

Like, hey, you know, my name's Allison. I'm a mental health professional. I'm here to help you. I'm not here to take you to jail or arrest you. Sometimes

All a person needs is a voice, someone neutral, someone outside that can listen. I do a lot of safety planning, including family, their support network. Who's close to you? If they're home alone, who can come over and hang out with you today? Can we lock away your sharps? Can we put up your meds? Do you need meds? Can we get you over to the urgent care to get you assessed for your medications? Some of them also are like, oh, I'm so glad you came. This made me feel so much better.

Our main goal as co-responders is to, one, get people connected to the services that they need and also divert from emergency rooms and jails.

And they almost get a different view of the police responding. That lets me know you care and the officers care. Please call the police.

How can we help you?

In 2020, we had 722 mental health related calls for service. 2022, by that time, 1,479. These mental health related calls for service are increasing. How we're responding to that is increasing the number of crisis intervention team officers we have available, as well as the number of co-responders we have available to respond on these calls.

So what I think is important for the community to know about the co-responder program is that we're here, we exist. All you have to do when you call 9-1-1 is ask for us. You know, say, hey, I want a co-responder to respond to this crisis and we'll go. I was really struggling about eight years ago. My personal journey with mental health and I met some amazing social workers and amazing programs that have helped me get to where I am today. I really couldn't see myself doing anything else. We want to help and that's what we love to do.

So I had a client, we got a call, she had some suicidal ideations and she really felt that she had nobody. And you know, in getting to know her story and getting to know who comes around and sees you, well then we found a support person and they responded immediately and we made a plan. I called back and checked on her in an hour and then I checked on her in two hours. We were able to get her into the additional services to where she talks to someone every week or more. I just took a person that really just thought they had nobody and nobody would show up for them and show them you do. And you'll be amazed who is in your corner if you just simply say, I need a little help.

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Keeping Our City Beautiful is a collaborative effort for all citizens. The City of Lee Summit supports these efforts with a set of guidelines or ordinances. And the City's Neighborhood Services team helps put those guidelines into practice. These guidelines ensure grass stays trimmed, fences are maintained, home exteriors are kept up, and much more. We can all help out by first making sure our property meets these guidelines. If you notice potential violation on a neighbor's property, first check the guidelines on the city's website. If it is a violation, the next step is to communicate with your neighbor directly. If that is not possible, or if the problem persists, it can be reported through LS Connect. LS Connect is an online platform for submitting issues to the city. You can access it on the city website or by downloading the app through your mobile device's app store. Once you submit an issue, it is reviewed by the neighborhood services team. A neighborhood services officer will then visit the site. For any violations found, the neighborhood services officer will leave a notice and speak with the property owner if possible. The officer's goal is to help the property owner solve or abate the problem as quickly as possible. After a 10-day period, the officer will inspect the site to see if the issue has been abated. Normally, by this point, the issue has been resolved. If not, depending on the type of issue, an extension could be granted, or the city might fix the problem at the owner's expense. In rare cases, if all other measures have been applied, the issue will be resolved in the municipal court. Neighborhood services officers work hard to resolve problems quickly and positively. They are here to support the community as we work together to keep our city beautiful.

All of the city's storm system end up either in a creek or a lake. We have five or six lakes in the city. We have numerous creeks in the city. All of that is open conveyance, which means there is no treatment. If it goes into the curb inlet, it will end up in a creek or a stream or a lake with zero treatment. Things that people don't know they should not put down the storm sewer system. Grass clippings. We cannot be blowing grass clippings off of your lawn, into the street, from the street, into the storm inlet. Yard waste. leaves, trash, washing your car. If you have a commercial vehicle, the city, by code, requires that you wash your commercial vehicle at a commercial car wash. If you're washing your car in your driveway, your personal vehicle, you can wash your car in your driveway by code. Keep in mind though that all of the soaps, the detergents, everything you use, the waxes on your car will discharge down into the storm sewer. So we would recommend that you use an actual car wash to just get all of that captured properly and it will then be discharged and managed properly as opposed to potentially impacting the streams that are nearby. Fourth of July comes along, people shoot off their fireworks, they leave them at the edge of their driveway, which is a good place temporarily, let them cool down. But at the end of that, they do not belong in the street to get washed down the street, swept down the street into the storm system. If you don't want to swim in a lake full of trash, we don't recommend you discard your trash that way.

. . Thank you. Thank you. you

I always forget, like, what to do, you know? And I had to change into a suit. Get the thing. Oh, I know now.

I do it lightly because I feel weird.

I'd like to call to order the Public Works Committee meeting. May I please get a roll call?

Chair Pryor? Here. Vice Chair Funk? Here. Council Member Cravens? Here. Council Member Atkins?

May I please get an approval of the agenda?

Chair. I move to approve the agenda as published.

Second. Thank you. May I please get a roll call?

Vice Chair Funk? Aye. Council Member Cravens? Aye. Chair Pryor?

Aye. Do we have any public comments? No?

Okay.

First item of business is the approval of the August 10, 2026 Public Works Committee Action Letter. May I please get a motion and a second? Aye.

Chair, I move that we approve the August 10th action letter.

Second.

Thank you. May I please get a roll call?

Council Member Cravens?

Here.

Chair Pryor? Aye. Vice Chair Funk? Aye.

Thank you. Next item, item B, TMP 3641, an ordinance awarding the bid for project number 430 for the Harris Park sandpipe demolition to Graff Industrial Inc. in the amount of $349,900 and authorizing the city manager to execute an agreement for the same. Ms. O'Dell?

Thank you. Lisa O'Dell, Deputy Director of Water Utilities. So this is a contract to just demolish the Harris Park sandpipe. The standpipe has not been in service since 2011. Our master plan doesn't see any need for it in the future, and we're at a point that we would either need to do some maintenance or we found it to be more cost effective to take it down. So we received three bids. This is the lowest responsible bidder. We're recommending to award to the lowest bidder. I'd be happy to answer any questions.

Thank you. Any questions? Council Member Funk?

No.

No?

No.

No.

None here.

I was wondering when this was going to happen. I know we've discussed it quite a while ago, so it'll be kind of cool to see it come down. Do you have any plans for any of the pieces of it? How old is it?

That's like a good 1960s is the answer. Yeah, we don't have any, any plans for the pieces at this point, but yeah, we'll take that under advisement. So the intent is we'll get it started here very soon and it'll be hopefully complete by the spring and no impact to the park after that.

will the park be shut down while you guys are there'll be a one to two month period where a certain portion of the parking lot is down.

Okay. So the park will remain active. It's just, we'll get a little bit of the parking lot.

Okay. Thank you. All right. I guess there are not any other questions. So may I please get a motion to forward to council for approval?

Sure. I'm, I recommend approval to full council TMP three, six, four, one second.

Thank you. May I please get a roll call?

Chair Pryor?

Aye.

Vice Chair Funk? Aye. Council Member Cravens? Aye.

Motion passes. Next item, item C, TMP 3768, an ordinance approving the use of cooperative contract 2025-061 between the City of Joplin and Ace Pipe Cleaning, Inc. for the installation of cured in-place pipe CIPP lining, manhole lining, and lateral connection repairs, LCRs, for the not-to-exceed amount of $1,462,662.62. and authorizing the city manager to enter into an agreement for the same.

Thank you. Lisa O'Dell, Deputy Director of Water Utilities. This is an annual appropriation that we do to protect the quality of our pipe and do rehabilitation on our sanitary sewer pipe. We were able to make use of a cooperative contract. We found that to be more cost effective than any local bids we've received recently. So this will just kind of prolong the pipe and keep any I&I out of the pipe so that we don't have to pay for treatment and preserve that capacity for sanitary sewer use. So I'd be happy to answer any questions.

Thank you. Any questions?

When it says between the city of Joplin and Ace Pipe Cleaning, is that because they hold the master agreement?

They do hold the master agreement. So Joplin bid it out, received competitive bids, and awarded to the low bidder of Ace Pipe. So Ace has done plenty of work for us both on this contract and on other contracts, and they're a very qualified bidder.

Thank you. Thank you, Chair.

Thank you. May I please get a motion and a second to forward the council for approval?

Chair, I recommend that we move to Council TMP-3768. Second.

Thank you. May I please get a roll call?

Vice Chair Funk? Aye. Council Member Cravens? Aye. Chair Pryor?

Aye. Next item, item D, an ordinance authorizing the execution of a cooperative service agreement by and between the City of Lee Summit, Missouri, Kansas City, Lee Summit Regional Airport, and the United States Department of Agriculture, USDA, Animal and Plant Health Inspection Services, APHIS Wildlife Services, WS, to cooperate in a wildlife damage management project and authorizing the mayor to execute the same. Mr. Arrington.

Yes, Joel Arrington, airport manager. So this is an agreement with the USDA to help us mitigate the wildlife on the airport. The FAA is pretty clear in the guidance on this that the airports need to do what we can reasonably. to help mitigate wildlife. So this agreement specifically is to help reduce the population of birds at the airport by mitigating their food source. So the USDA will later this year come out and they will apply a rodenticide to the airport which gets rid of their food source and forces them to go find food elsewhere other than in front of a landing or taking off aircraft. So this contract's for $5,600. This is something that we normally do annually, and we've been doing it since, I believe, 2021 was the first year that we started doing this. It was a great success. And with that, I'll take any questions.

Thank you. Any questions? No? All right. May I please get a motion and a second to forward to Council for approval?

Chair, I recommend approval to the full council item TMP 3756. Second.

Thank you. May I please get a roll call?

Council Member Cravens?

Aye. Chair Pryor? Aye. Vice Chair Funk?

Aye.

Motion passes. Next item, item E, TMP 3759, an ordinance awarding the bid for project number P298 for the crack seal FY27 program to sweeten sealing services in the amount of $215,050 and authorizing the city manager to execute an agreement for the same for the city of Lee Summit, Missouri.

Commissioner Schmigert.

Vince Schmager, project manager. This year's program will treat about 46.7 lane miles of roadway. It's funded under the transportation sales tax that was approved as part of the FY27 capital improvement plan. We had very competitive bids on this this year. We had actually five vendors bid on it. And the bid by Sweetens was determined to be the lowest and best bidder. Any questions?

Any questions? All right. May I please get a motion and a second to forward to council for approval?

Chair, I recommend that we forward to full council for approval TMP-3759. Second.

Thank you. May I please get a roll call?

Chair Pryor? Aye. Vice Chair Funk? Aye. Council Member Cravens? Aye.

Thank you very much. Next item, item F, TMP 3780, an ordinance authorizing the execution of an agreement by and between the City of Leismont, Missouri and Athens Corporation for professional land surveying services in the amount of not to exceed $119,748 for sidewalk gap phase three and authorizing the city manager to enter into an agreement for the same.

I am not Erin Ruilofo. I'm Susan Barry, City Traffic Engineer. Erin got held up at a late practice for her kid. This is coming before you. We are going to use the existing on-call surveying agreement with Affinis. And this work will be for to establish the survey for the sidewalk gap phase three. And this phase is going to need a lot more survey work that we're not able to provide in-house.

Okay, any questions? All right, may I please get a motion and a second to forward to council for approval?

Chair, I recommend approval to full council TMP-3780.

I second. Thank you. May I please get a roll call?

Vice Chair Funk? Aye. Council Member Cravens? Aye. Chair Pryor? Aye.

Next item on the agenda, item G, TMP 3765, an ordinance awarding the bid for Public Works DOC renovation to Harmon Construction in the amount of $203,625 and authorizing the city manager to execute an agreement for the same.

Ms. Bloom? Hi, Sharon Bloom, project manager for Central Building Services. Sorry, long day. I brought this to you actually last month. My mistake, I had the wrong amount. I told you it was going to be less. Well, that was the base bid, and we would also like to take the alternates that they proposed because the pricing was great. So I'm coming back and asking you, can we please have this much money for this project? It is already funded through the JOF program, and it relates to that. So I just gave you the wrong number last time. See if you're paying attention.

Thank you. What was the number you gave us last time? I don't even remember. It was under $200,000.

OK. Yeah. It was about 20%, 25% higher. OK. Any questions?

I'm seeing no questions. May I please get a motion and a second to forward to council for approval?

Chair, I move that we forward to full council TMP-3765.

Second.

Thank you. May I please get a roll call?

Council Member Cravens? Aye. Chair Pryor? Aye. Vice Chair Funk? Aye.

Motion passes. Next item, item HTMP 3758, an ordinance approving the award for professional engineering services for the I-470 study from U.S. 40 to U.S. 50 by and between the City of Lee Summit, Missouri and HDR, Inc. for an amount not to exceed $499,581 and authorizing the City Manager to execute an agreement for this name. Mr. Parks.

Yes, good evening. Michael Park, Director of Public Works. And for you is a presentation of a contract with HDR for the I-470 study that was initiated and we had some conversation most recently last month and as directed by the council to bring forward for your consideration. As you can see, the amount is just under $500,000. It's near equally split between optional services that we would engage with as the project unfolds and basic services with an overall timely delivery of about 12 months. This would be paid for out of the CIP sales tax. And with that, I'd be happy to answer any questions you have.

Any questions? So will this... Did you have a question? No. Will this... So then they'll study the whole area, and then from there, do we break it down into...

Yes, so the full scope of services is in the packet if you want to review what that is, but it is to consider the I-470 improvements from four-lane to six-lane between 50 Highway and 40 Highway, as well as look at alternative access configurations at the junction of 291 Highway, Colburn, and 470. And so the scope is very broad. It looks at what kind of environmental impacts and impediments might be involved in the project, what kind of costs, how the project might be phased, sequenced, and much more detailed cost estimates to go along with those concepts. There's an early phase of the project that's looking at its purpose, its need, kind of looking at projections on traffic volumes to forecast how critical it is for the community to begin working on this. There's some other scope elements there about funding and where funding could come from so they can help the city have those conversations with our state and federal partners.

And I know the answer to this, but only because I'm going to get this question. Why are we doing this and not MoDOT?

So MoDOT doesn't have any funds at this point. And as we have seen by other communities who have had some success in advancing really interstate improvements or highway improvements that are well beyond the capacity of the state DOT and any local jurisdiction, I mean, to put it in perspective, we're talking potentially upwards of $300 million in total cost. that those communities that have been most successful have started with a study. And I don't want to mislead anyone's expectations. It starts usually with a study, and this is a decade-long process from the time that you're able to go get money, federal partners. And really those federal partners, they want a study to understand that you have skin in the game, that you are serious about advancing this type of project.

Okay, thank you. Any additional questions? I did not do the agenda management at the very beginning. I don't think I did. Did I?

You did, but that's okay. You can do it right before that particular item comes up. So I have one more before you start into transit.

And it was J&K?

Correct, J&K.

Okay. All right. If there are not any questions, then may I please get a motion and a second to forward to council for approval.

Chair, I recommend that we forward to full council for approval, TMP-3758. Second.

Thank you. May I please get a roll call?

Chair Pryor?

Aye.

Vice Chair Funk? Aye. Council Member Cravens? Aye.

Next item, item I, TMP 3757, an ordinance approving the dual award bid number 2027-004 to Martin Underground and Reinhold Electric for fiber optic network installation and repair for a one-year term with up to four one-year renewals and authorizing the city manager to execute the same. Mr. Park?

Yes, Michael Park, Director of Public Works. As you might expect, the city has a lot of fiber optic cables for communications and networking, whether it be for the IT systems that you use or traffic signals or emergency operations. That tens of miles of fiber needs to be maintained, and for the city to conduct that maintenance, we have had an on-call contractor. Those on-call contracts are expiring, so we went out. To bid these are like job order contracts So they bid basically the the types of services as opposed to a set quantity We gave them an estimated quantity so they could properly bid that and with that we have two that we're recommending Martin underground and Reinhold electric for your consideration Thank you very much any questions May please get a motion and a second to for the council for approval chair I recommend that

We forward to full council for approval, TMP 3757.

Second. Thank you. May I please get a roll call?

Vice Chair Funk? Aye. Council Member Cravens? Aye. Chair Pryor?

Aye.

You need to save your voice.

All right, next item. Actually, we have agenda management. We're going to swap J&K on the agenda, TMP 3786 and 2026 7827. Do I need to do a vote or anything? No, okay, thank you. Oh, I guess I should read. So this is a presentation on transit services. Ms. Berry.

Good evening. Susan Berry, City Traffic Engineer, here to talk to you about transit. We come through every year to talk about transit and update our contracts. This year we're coming a little early. We normally do these at the end of the year, and we have been using a calendar year contract. This year we were approached by the people that manage our on-demand system, OATS, and although they had a 3% increase in their contract, they were having some financial issues and needed to kind of advance the increase. So we are now going with a federal fiscal year calendar, which will go from October to September. So just a little bit of background. The two types of transit we have, we have fixed route transit, which is the Ride Casey Lee Summit Express. It's one route. It basically goes from the commuter lot to downtown and then to Crown Center. And then there's two trips in the morning, two in the evening. Monday through Friday only, and then there's a reverse commute, so in between the two trips, the bus has to come to Lee Summit anyway, and so they just will pick up passengers to come the reverse commute. This is the first year, I guess in June, KCHA brought back fares, so the fare for this is $2 per trip, but the way they have that set up is it's a maximum per day, so you can buy a day pass for $4, ride any of the city buses, $20 weekday pass. And there's a 30-day pass available. There's also reduced fare information on our website that, you know, you can get half price for children, seniors, people with disabilities. That just kind of shows the route. It follows along 350, goes through Raytown, very minimal stops. I think it stops in Raytown and then, you know, somewhere drops off around the Federal Building, heads down to Crown Center. Detailed schedule can be found on the KCATA website or I have a link in the presentation. So ridership has been kind of up and down over the years, but in the last couple of years, we've seen a pretty good increase in ridership on these routes. Obviously, in COVID, ridership went down, people weren't going into the office, and it just kind of gradually is starting to come back up. That's just a graph that kind of shows it. The other type of transit we have is on-demand, Ride KC Lease Summit. This is operated by OATS, but it's not just for older adults. It is for anyone that lives within the city limits. So obviously you can't stick your kids on it, but other than that pretty much all residents can ride it. It does take a 24-hour advanced reservation and the rates are $3 per trip. So Right now we're using six vehicles, runs Monday through Friday only. Common reasons for people on these trips, a lot of it is doctor's appointments, grocery stores, that kind of stuff, shopping. A handful of people ride to their jobs, but overall it's kind of medical appointments. pretty significantly seniors that are riding it. So here's kind of the numbers for ridership. The current year, that number is, it's on par to be about the same between 27 and 30,000. Just to compare, this comes down to about 150, 115 rides per day. So it just kind of shows you this is a lot more popular than the fixed route service. And then this slide kind of shows unique riders. That's within a one-year period. So there's a lot of repeat riders. But the majority are over 65. And then just some other transit options. I went over this last year. Ride KC Vanpool. This is just a way to commute if you have several people going to the same general area. This is run by Enterprise Company. And I don't have a lot of information about it, but it is an option if somebody wants to carpool. Basically, Enterprise provides the van, and then everybody splits the cost, which includes, like, Enterprise covers the maintenance on the vehicle, and then the riders pretty much share the cost of, you know, one person will drive, and then they split the gas costs. And then other transit updates... Mid-America Regional, not me, sorry, KCADA is going through a process called KC Smart Moves 3.0. This is kind of their master plan for the next 20 years as far as it relates to transit. They kind of look at things such as economic vitality, system performance, public health, climate change, transportation choices. A lot of things, basically, they like to look at how many people can reach their employment with transit, and right now it's not. I don't remember what the percentage was, but there's not a lot of people that can reach a job by transit. So this Smart Moves kind of aims to improve transit in the whole metropolitan area. And then KC Streetcar future extensions. Everybody is aware that the streetcar now goes from the riverfront all the way down to You have KC. The next ones that they're studying, they're looking at taking it out to 18th and Vine, getting an east-west component of the streetcar, getting it across the river to the north, and just general east-west routes other than 18th and Vine. So the streetcar doesn't have much use for us other than if you go downtown and just it's kind of fun to ride. So that's all I have for my presentation, and then I can get into a little bit more with the next two.

Thank you.

Any questions? Any questions?

Where is the commute station?

It is at Chipman Road and 50 Highway. It sits kind of by the Ford dealership.

Gotcha.

Thank you. I was wondering. Any other questions? All right. Then now do we go to item J? Okay. If there's no other questions, then next on the agenda is item J, TMP 3786, an ordinance authorizing the approval of Amendment 3 to the Transportation Service Agreement with OATS, by and between the City of Leeson, Missouri, and OATS, and authorizing the City Manager to execute the same. Ms. Berry?

So our agreement with OATS, it allows for One-year renewals. There's no maximum number of renewals, and so we can renew it up to a 3% increase each year. The reason I'm coming to you now is because we're switching that from January to December. to October through September. So the hourly cost is going from $70 to $72 an hour, and that's mostly to cover staff raises, increase in fuel costs, increase to maintenance of vehicles. Same thing every business around town seems to be dealing with right now.

Any questions? I'm not seeing any questions. May I please get a motion and a second for the council for approval?

Chair, I recommend to full council item TMP 3786.

I second. Thank you. May I please get a roll call?

Chair Pryor? Aye. Vice Chair Funk? Aye. Council Member Cravens? Aye.

Motion passes. Next item on our agenda is, thank you for that presentation too. I always feel like it's so informative. NEXT ITEM, ITEM L-TMP-3773, AN ORDINANCE AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT FOR TRANSIT SERVICES AND MANAGEMENT OF OATS CONTRACT AND VEHICLES BY AND BETWEEN THE CITY OF LEE SUMMIT, MISSOURI, AND THE KANSAS CITY AREA TRANSPORTATION AUTHORITY, KCATA, AND COMMITMENT OF FEDERAL TRANSIT ADMINISTRATION SECTION 5307 FORMULA FUNDS TO THE KCATA FOR

Okay, so this agreement is for KC ATA to provide that express service from Lee summit to downtown in addition to that they they basically Oh, my gosh. They pay for the OATS service and then they bill us. Maintenance. What am I trying to say? Administration of the contract. Sorry about that. So this year, ATA, again, increases to fuel costs, maintenance costs, staff costs, staff turnover. And so their costs went up, which then get passed on to us. As far as the administration of the OATS contract, That is going from $8,000 a year to $10,000 a year as well. And so the reason that ATA administers the contract is because we get 5307 federal funds and they're better equipped to deal with using those funds and finding all the available matching dollars to do that. So we basically using them to administer the funds gets us more for our money.

Thank you. Any questions? If a vehicle needs replaced, is that cost on them or? For KCATA or OATS? For OATS.

For OATS, we basically, we usually cover that, I believe.

So we pay for the vehicle itself. They take care of all the maintenance. So as part of our rates that we pay for the service, they take care of the operations, the maintenance, the drivers, and all of the operating aspects of the system. But when the vehicle reaches its end of life, then we replace that vehicle.

And we just recently replaced two of the vehicles with some CARES Act funds. The CARES Act funds have been... expired now, but we were able to get them ordered with the CARES Act funds, and then it just took a while to get delivery of the vans.

Oh, good. Okay. Thank you. Any additional questions?

So this is all generally through some sort of grant or fund. This isn't

Most of it is so like on the vehicle replacements we apply the capital portion of those federal funds so it becomes like an 80 20 20% local when we replace those vehicles. What Ms. Berry was referring to is ATA administers those funds, so we don't do the reporting to the Federal Transit Administration. Instead, they take care of all the reporting. They're able to find the best blend of our formula funds, so we redirect those. And operating, it's more of a 50-50 match. Capital, it's that 80-20, and they're able to leverage their system-wide operational cost and their capital costs to maximize the amount of federal funds that come to us. So it To your point, Council Member Funk, yes, a lot of this is federal funded. Okay.

One thing I failed to mention is there's two renewals on this contract with up to 5% or CPI, whichever is greater. And if they were to come in with higher than that for an increase, we would come back before you to get approval of a new contract.

Okay. Thank you. I'm always so surprised at how many people... Just don't know oats exists like I still feel like there's so many people that that don't Okay, thank you very much. May I please get a motion in the second to forward the council for approval?

Chair I move that we forward to full council TMP dash 3773 Thank you, may I please get here Councilmember Cravens aye chair prior aye vice chair funk aye aye

All right, that takes us to roundtable. Do either of you guys have anything?

No. Thank you, Michael, for the I-470 study. I know I've poked at you a lot about it, and here we are. We're on the cusp of getting it going. It's a great decision to move forward with that.

And then I don't know if it's – you mentioned something about – MoDOT's still looking at the third and 50 intersection?

Yeah, third and 50 interchange is moving forward with a MoDOT project to do some enhancements. It might include some turn lane. All the signals would be replaced, adding bicycle pedestrian facilities through that interchange area. and connect those to those that were built outside the interchange area. The City of Least Summit submitted a federal funding application. We're seeking some additional grant monies for that project to help make sure MoDOT is able to complete the construction that they have planned. I believe it's somewhere in the $5 million to $6 million total cost for those improvements. MoDOT's already selected their engineer and has begun working on design.

That's good news. Thank you. And then do you know if the 291 project, is it still running on time?

291 North Interchange at 50. Of course, everybody's experiencing and I appreciate their patience with the detours. MoDOT, I believe, is taking down that bridge here within the week or two. I think it may be this week. Of course, they were preparing the ramp so that they can continue to maintain traffic from 50 Highway while that bridge is being demolished and 50 Highway itself is going to be reconstructed through the interchange area. And so they had to close so that they can make those preparations to maintain traffic through the area. The project itself, I believe, is on schedule to be completely done around May of next year. that would include the bridge and everything is finished and they're off the project area.

Okay, thank you. Anything else for roundtable? Nope. I guess staff roundtable?

Just kudos to you. You went through a lot of business, including a presentation in about 30 minutes tonight. So that was some quick work for you. Also, I'd just share some kudos to our construction management and inspection and designer related to Colburn Road. All the final numbers have come in on that project and it It actually finished under budget. So they were able to manage that project, including any change orders, to complete the project below its contracted cost. So that was pretty impressive. It's not often you see the largest single roadway project come in under budget, but they did that well. And then just give you a very brief update. We are working on stormwater utility, kind of the implementation plan, if you will, given that it passed in August by the voters and we won't actually start to receive any monies until we're guessing March of next year. That gives us kind of that timeline to begin working on the implementation plan. We know we have some existing on-call contractors who can do some work, but we also need a master plan developed. We need to work on a staffing and kind of rollout plan and equipment purchase and how we cash flow that whole program. So I just kind of want to make sure nobody's left in the dark thinking, what are we doing? We're working on an implementation strategy and a long-term plan to roll the whole thing out. And we'll be touching base with you all along that process.

All right, thank you. And we did go through a lot of items quick, but I feel like the one thing in our city that everyone agrees on is reinvesting back in the infrastructure. So, yeah, I don't feel like it's as controversial as some of the other committees. But anything else?

Go Chiefs.

All right, then I guess we'll adjourn the meeting as of 5.06. The clock is on the straight.

do do Thank you.