Leadville / Lake County Regional Housing Authority - Regular Meeting

Call meeting to order like something computer hair. Um, roll call.

Um, see we have present Dan Northcraft, Tim Hill, Tracy Fletcher, Richie Mutu, and Christian Luniler. As guests, we have um Becky Longberg, and um Jackie Wan. Oh. Um, new business. Moving along here. Approval. Um, did everybody get a chance to go through the minutes? Any any corrections or anything we need to make on those? Make a motion to approve. A motion to approve the minutes. A second.

All in favor? I. I. approved. Um, next line item one there was following up just on the bills. Um, I know we looked at those together. Did the city pay those or do we still need to take care of those? No. So, what needs to happen is uh somebody whether that be Richie or anybody really can needs to invoice the city.

Okay. for and as council I I know the budget reflected um we were going to get 136,600 dollar from 2A this year. Um but as council we decided um to actually cut that in half to $68,300 which does not include Becky's salary. Oh, okay. Okay. Is that just for fiscal year 2025? Yeah,

it is because we only had um outside of the salary there was only $16,000 in expenses

um in the budget. So instead of having $120,000 in the black, now we have 52,000 whatever in the black. Now, I think the preface to this is that the council seemed open to revisit this topic as we find um more need. Uh so, if need pops up in the regional housing authority, I think they're more willing to um fully look at that and help support us. Um we they just didn't want to feel like I guess we didn't want to feel like it was locked in in the funds and we only could use it for that one purpose. um if it didn't need to be that way. Uh so it's not to say that the funding is gone forever and we're never going to see it. It's more so just like a here's a goodwill support. We do intend to. We just need to see the need before we continue on. Um even if it's budgetized and we're not necessarily spending it then and there. Um as long as we can demonstrate that there is a need in in an invoiced format, I think that's kind of what they're looking for. So with an invoice format, does that mean that any bills we get we submit to them in the future or are they ready?

Invoice was a wrong word, but I mean more budgeted. So what's what's going to happen is we're going to invoice the city for $68,300. They're going to pay that invoice. We're going to put that money in the bank account in order to pay bills ourselves. Yeah. Okay. What about the um money set aside for salary for does that go to the county then? Yes, the county will invoice the city for Becky's salary. Okay, perfect. Okay. And Richie, I did get another uh bill from the attorney. I can forward that to you.

Um is it uh Dana already forwarded to me? I believe the total the total is 1978 with all the accumulated balances. Yes, that's correct. Yes, I have that and I will um once we have money, I will pay that. Did you want to come up with an invoice or should we leave that for Becky to do when she comes on board? What day do you start, Becky? Sorry. Uh that's June 2nd, Monday on boarding with the county all morning.

Um I will be glad to come up with that invoice. 68,300. Uh the amount that I wrote down. That is correct. I will I will take care of that. Thank you. Okay. Thank you. Okay. I think we're good on those. And I want to make sure I heard everything right there. Thei the 68,300 does not include Becky's salary. And Becky's salary will be paid by the city from an invoice from the county. That is correct. Okay. Thank you very much for repeating.

But just as far as our bills, we will pay that ourselves out of the bank account. And that'll be that'll be Becky doing that, I guess. Yeah. Okay. Okay. Any other questions, Richie, on that one? Uh, I don't I don't have any other questions on that. That's great.

Okay. Maybe this is premature, but do we need to set up some spending limits or put some boundaries around what we want to have Becky pay or we want to deal with that later? That is a really good point. Something that we need to discuss in our bylaws once we create those. Um, but I don't think it'd be appropriate to jump the gun on that Jessia. I think we need to uh set our bylaws to cover how all that should look. Um, and I have an example for spending and like finance that I can share for our organization.

And this Yeah, the city and the county both have their own parameters as well. So there's plenty to draw from. Sure. This is from the city. It's like anything over 500 or it's anything over like a thousand is from the mayor. The mayor has a certain amount of discretion. The uh so in this case the chair potentially um the the mayor has a certain amount of discretion, the city administrator has a certain amount of discretion that they don't have to come to council for approval. It's not a lot of fun. No, it's not. Well, we only have 50 bucks in our bank account. So, I guess

Yeah, that's what I told Council. Well, I guess we don't need the whole amount, but we do only have $50. Well, we're about to have a whole lot We're about to have a whole lot more than that. So, um I guess I I'd go back though. Uh right now, uh Matt, um Tracy and myself are on the account. So, until we change the account again, uh, I can sign checks. Um, and I I guess I figured that's what we would do.

Do we And Richie, you might want to reach out um to the people we owe money to and just kind of tell them what's going on, why they haven't been paid yet. I will absolutely do that. I had planned to do that before this meeting, but I've been gone since the beginning of May, basically from town. So, I will reach out to both of those now that I know that we're going to have funds to be able to pay those uh in short order. One other thing to start thinking about if we want to get Becky a card. I'm assuming she's going to accumulate some expenses that we don't want to write a $5 check for or a $50 check for.

Yeah. So, uh, where are we at? We're at PV&T. That's right. I mean, when I talked to them about a car, they were like, just get something with better rewards or our cards aren't great, so I don't know. Richie, if you want to look into that. I mean, like for me, I just have a debit card for work. We don't use a credit card for anything and within my spending of my budget is okay. Anything over like a thousand, I have to have a second signer. So, yeah, if we have things budgeted, I think a debit card is probably just fine. I don't know that we don't want to get into a credit card because it would have to go in her name. Um, so it gets a little tricky in that regard. I don't have strong feelings. just somewhere to check out online that's not a hassle.

Yeah, I feel like we'll talk about this more in uh the onboarding discussion, right? Y um and then um Okay, moving along. Richie, you want to he has a quick finance report out? Well, we pretty much already done that. We I think we already said all of my talking points. Um, so I guess the only remaining talking point uh well, yeah, the only remaining talking point is um that by next month I'll in I'll have I'll do like a balance sheet um and then that'll be like the regular thing going forward. Okay. Okay.

Richie, do you have a copy of the budget? I do. Um yeah the the final budget which the total number at the bottom line is 26,600.

So like you said it's the 70,000 salary and the 1366 is the the rest and then there's there's the expenditure budget which is the 116670. Uh so that sort of feels like two budgets in a way. Uh, one, yeah, they did it in an odd way. I wasn't sure why and it was a bit confusing, but um, the way it was done is basically we had our expenditures on one part of the budget uh, which is 16,000.

Yeah, 16,000 plus the salary uh, which should equate to around the number that you said, Richie, and benefits and all that. Um, which I think was a total of 100,000 budgeted out. So, uh, that gets to the 116,000. And then they had the the allocated amount or revenues as a separate item um or rather separate part of the budget. So the revenues was captured basically as a reflection of what the city had um offered and the position itself. Um so that's that's kind of the breakdown the very generalized breakdown of that sheet that you're looking at. So, uh, for a lack of a better term, because I'm not really good at, uh, which one's the budget?

Um, technically, well, technically our expenditures is what we'd consider a traditional budget, like our line by line expenditures. Both are our revenues and expenditures are in the budget. um what we expect to uh make and what we expect to use of that. Um it's a little odd because you wouldn't think of us to make more revenue than what we spend given that we're kind of getting reimbursed from the city uh largely. But like going forward, you're going to have both. We're going to have our revenues uh which is going to cover like the first couple of pages in the budget. Um, and then we'll have all our expenditures, which can be line by line items or anything else broken down. At least this is how the city does it. Um, and it makes sense in my brain. Um, what got confusing about this one is both of them were on the same page. Um, and it can be a little bit confusing uh, kind of deciphering what's what in that place. But technically, both are. The one that we're looking a little closer at is our expenditures. That's kind of the one that we'll be operating off of day-today. Uh our revenues is mostly just there to capture what we anticipate making.

Sounds good. Any other questions? Um, I mean, I if you guys don't think it's a big deal or Becky doesn't think it's a big deal, I just don't want her to be stuck in the first two weeks where if she needs something, she's got to buy it on her own dime and get reimbursed. But if it's quick to get a debit card, it's not a big deal to Becky. I'm not trying to be difficult. I just tried to have a smooth entry. Yeah. And I'm planning on having the afternoon of the second open to meet with her and do some stuff too. So, um, she's meeting with the county first. So,

I just to get a new credit card for a new employee somehow takes like two weeks for me. So, yeah, trying to be prepared. However you want to do it, I'll go talk to the bank next week. Okay.

Um, and I I suspect that they would have to put Becky on the account. um you know and which means me, Tracy, Matt, and Becky all going there to kind of repeat the process that we did once already. Uh and so as soon as we can schedule that, you know, I I feel like, you know, all uh I I can I can do it anytime. Um but we just need to get everybody's sk schedules together. Do you want to um Richie, do you want to see maybe even that on the second sometime that Monday like after 12 o'clock even? Oh, she just put a note and she can come up next week too. When are you back?

Friday. This Friday? Yeah. Okay. I think why don't we offline kind of you and Matt and I can chat and maybe come up a few options and then give those to Becky. Sounds great. Okay. Um Okay, we're gonna just keep moving along there. Jackie, Europe. So, very exciting news. Um we're having a phase 2 lottery for the remaining units for the 24 duplex units that are being built on West Third Street. um what that means to you Raven's committee members which I think you you and Elsa maybe is that correct?

Yeah.

Um so anyway so my question to you is we're going to have another lottery. So we're going to have an appeal process again. Um so on my birthday we get to celebrate um a an appeal request deadline July 11th. Um last time we didn't have any um any submitts. I would hope that we won't this time either. Um, but July 11th would be um the deadline for applicants appealing their qualification denial status must submit by email an appeals request form no later than 4 p.m. on July 11th to May. And then we have until the 17th to resolve that. And qualified appeals those submitted by appeals notification deadline must be satisfied uh by this deadline to enter into the lottery. And then the lottery is happening on July 23rd. Then there's another appeal process. If um participants wish to appeal the outcome of the lottery, they must sub submit their appeal request form no later than noon on July 25th. And um they don't have a deadline here for when you guys need to respond to that. So let's hope that doesn't happen. Uh anyway, so I'm asking for um your blessing to manage the appeals.

You have my blessing. Yes, Ben. Why am I blessing? That the housing authority will manage the appeals. The grievance committee will do that.

Um so just to give you another update on that. So June 13th is the application deadline for folks that are interested in the phase 2 lottery. There will be three home types. If you go to housinglakecount.com, you will see the home types and the site plans. I'm talking with the buyers from the first lottery uh to get them uh to tell me which sites they want. So, we'll update that in the next week. We are hoping that the commissioners will approve the Oakwood contract on Tuesday and we will start executing contracts with the buyers from the first lottery um subsequently and then hopefully Oakwood will order all the classes. How many units are available in the second lottery?

Uh there will be likely 14. How many applicants do we have?

Uh so we don't have any applications yet. So um we just started reaching out to the list. We have 178 people that have expressed interest in the project outside of the first round of um lottery winners and so I call every sign all one of them and um hopefully some of them will apply and then we're going to start doing a media campaign, social media campaign as well. So we will get a lot more so that Oakwood feels confident to order all 24 boxes. It's a little bit um uncomfortable because um we don't have buyers lined up for all the units. We just got final pricing. I mean, all of this is happening. You know, we're building the plane while we're in the air. The you know, I mean, it just it seems it's a little rough.

How are you guys handling the income qualification this time around? because I know that was an issue last time with you had many applicants who were uh below the threshold of affordability based off of requirements of 30% income uh no more than 30% income. Um are you all still taking those applicants on um or how are you handling that?

So we applied for Prop 123 funding um to help us with the funding for the buyers who are under 100% area median income. Um that application was submitted on May 1st and we should hopefully hear middle of June. Um I think that our application will be strong but the $70,000 per unit the county has agreed to um backfill that in the event that we don't get that. It's $980,000. It's a lot of money. Um and that would be for 14 buyers at 100% of AMI or less. So, have there always been 10 in the first phase?

No, there was 17. So, we just got pricing. The pricing is higher than it was, of course, because everything is more expensive. And um so the pricing is available on the website, too. And it it explains um what 100% looks like and what above 100% looks like as a purchase price. So, by the time that we really start diving deep into people applying, our new AMIs are coming out, is that a worry at all for the county or So, the new AMIs are out. They fully are out. They're out. So, um yeah, and so Jennifer will be when she's reviewing Okay. the applications. That'll be what they'll be looking at. Are the new AMIs higher? They sure are.

They are much higher. So I think it's $10,000 for for a single person. It was like 66 something at 100% AMI. It's now 76. I believe we Yeah, we maxed out on the cap that we could increase in AMI, meaning I think that was 10%. Is that right? Yeah. So we're we're we're maxed out what we're allowed to increase in the AMI, which is a really crazy phenomenon that doesn't happen often. And I put the Jaffa AMIs on um the regional housing page on the county website so available. I mean that's good news. Well,

I mean certainly it's better for I mean there's there's a lot of buyers who are under 100% of AMI so they would be able to qualify for that Prop 123 funding, but there's only 14 homes that will be getting that. Yeah. Um wait, Becky's notes. Thank you. Sorry. So, Lake County is one of three counties in the nation that was capped at 10%. So, you're so special. Uh, it was a great thing. That's all I have for you. Okay. I'm going to go let my dog out. Okay.

Thank you, Jackie. Christian, will you send me the minutes and I'll get those? Yeah, it's my plan that I'm gonna kill. Um, I got a real quick question on qualification for that. Is is there a what are the requirements? Is there incounty work requirement? No. Um, folks can work so in this round in phase the phase two lottery and the guidelines are posted also um on the housing lakecount.com website. Um but no, there's uh only a requirement that they work in either lake or the adjacent counties. Um not including pick and we didn't include them.

Many people that work in well they have tough commute in the winter. Um so Chaffi Eagle and Summit County um workers can apply. Okay. Thank you. And then the other limitation of course is mandated by the first grant that we got that they have to have an area median income of 140% or less

and then we're good with the zoom and all that. We just log out. Just log out. I think the door's open. I don't know. Got it. Turn the TV off. Thank you. Invite your friends over. It's all good. Thank you very much. You shouldn't have done it. Is this Does this go outside or do I put this in my house? Inside. I think I think that's an inside plan. Okay. I think so. Yeah. If you just throw it in the trash now. I was going to say you guys might want to check on it. I don't know. Water once a week out a window. You'll be fine. Thank you, Jackie. Jackie. Bye, Jackie. Thanks, Jackie. Okay. See you later.

Um Okay. Um, one of the things on here just want to talk about quickly was doing a press release with Becky coming on with the like announcing that she's here and all that. Some of I have like do we want to do that? Um, do we have some like talking points and we can talk more about that when she comes on too, but just wanted to get any feedback yay nay as I'm new to the board and you guys are seasoned what your thoughts are on doing something like that. uh oftent times we'll do that with new directors, heads of departments, things like that in the community. So, just kind of get some feedback.

I do think we should though I'm happy to wait until I had Finn reach out to me and kind of already inquire a little bit, but I told him we can wait until uh Becky's on board fully. It makes sense to me to just kind of wait just given the situation. We're not we don't have a reputation yet with the community. So, I think we're not in a rush to kind of announce anything new. I see the press release as an opportunity to start that relationship more than anything else.

Yeah, that was, you know, do we we've got a new director, here's BS, there's, you know, some also talking this. So maybe by the second meeting of um Becky's onboarding, I think maybe by then we'll have it figured out, but totally in favor. We should definitely start brainstorming of what it looks like now. But we don't I don't think we need a rush.

Okay. Um sorry, Becky, I think you're you're kind of up next. She was just going to go over some goals, some things, talk about on boarding. Um, I think she's been in touch with Jackie a little bit. Her and I have been talking. Um, so just giving her a little um, room to chat with us about that. And as it's coming up quickly, six weeks felt like a really long time, but it it did um, it's going to be here.

It it is. And I am really excited, very um I feel like I'm very well prepared to to make that transition. Um and I have been in contact with with Jackie. Um we're going to meet for lunch after I get all of the HR stuff with county finished on Monday. Um she's pretty busy, so um we'll see how often I can get with her. But my I would say that my first goal out of the gate is really to meet people and um open my ears and and listen and find out from all of you who what their priorities are. And if I had an ask, it would be who should I meet? Who should I talk to? I'd like to spend a good amount of time just meeting meeting people, hearing what they've got to say.

I know Chris and I, we talked about like Wednesday morning coffees, which I can do like three in June.

Um, the last three in June, I can go with her. Um, but if there's other like community things that you guys all attend or um, you know, I'm probably spend time with each of you if um, when the time allows, but if there's things that you guys attend or ideas that might be good for her to connect with people in the community also um, I think that'd be really helpful to share with her. So what I can do is I can start a document and share it with you all on list of people and list of events or meetings to attend and we can just add on to that individually as we see fit. Um, and I could just make it a checklist so that um hopefully by uh the second we have a really good list to start off and as time goes on I'm sure we can start adding more um to that, but I think that would be a great way to at least initially start. I don't know what you all think about that.

Okay. Okay. Um, anything else? I know we've talked about some trainings and things like that, but um I think Becky's got a laundry list of things ready to kind of kick off and start just running um with things. So, um and then um I think she'll probably be in touch with each of you also individually. Yeah, I feel like uh the first thing I need is a little bit of history and background. I know some things, but I I'm very aware that I don't know everything, not having lived up there for any amount of time. And um so I feel like I need the history and I feel like I need to meet folks and find out what people's um specific concerns are. Um, and then I'd like to dive into talking about strategic planning. And, um, once I've got a feel for what the resources are and what the challenges are, um, unique to Lake County, um, we can pull in more of those regional things and, um, and build bridges, well, build houses. Anything else for Becky? No. Did they start? Yep.

Okay. Thanks. Question. Uh, a little bit of a tangent. Did we figure out some housing with the city or cash pad? Yeah. I've shared information with Becky about um the housing that the city offers. Okay. Yep. and I have uh reached out. Um I feel the timing is really kind of perfect for this. Um starting summertime, good weather, long days. Um so if I've got to do some commuting for a little while, that's fine. Um and I do have friends that live towards the north end of Chief County, so I won't be going the whole way every day.

Okay. Um anything else? any any new business that wasn't on the agenda that anybody wants to um I know we don't have a lot of partner Oh, we don't have any. It's just us today. Um Jackie gave us her kind of update with county. Um speaking of subcommittees, do we have a finance subcommittee? Was there one? No, we didn't never really established a finance subcommittee. At some point we should, but it's it was never really a priority at that time. Okay. Just thinking about some of the things we talked about when Richie was talking that might be helpful. Okay.

Reggie, do you feel like we need to do that soon or we need to start acrewing some expenses and revenue before that needs to be done? Well, I think that um I mean right now we have, you know, a bill for $2,000 and a bill for $600 uh to pay. So, just using that as an example, I would just write that check unless that is actually uh not how our bylaws work. And so if our if if just paying invoices as they come in is going to have us, you know, have me go get a board vote every time I need to write a check, then maybe we need to delegate that to a subcommittee and there's, you know, three people to contact instead of seven.

There's a couple different approaches we can have. I currently or used to run uh the lead the uh Latinx group um in their executive committee and generally speaking that there's two roles that a financial committee can play. One is more just do the basics right and get all that heavy work out of the way so that in the meetings you're not really focusing on it. You're just voting to approve the bills kind of like what the city does. Um, the other one is more uh geared towards like financial planning, long-term planning, looking at grants, how can we support our ED and applying for certain grants. Um, obviously we're not quite in that position to start um something like that, but um I do think it'd be important to have a financial committee so that they can also be involved in creating the bylaws especially towards that because that's such a specific need. And since we'll have such a specific budget, um I think it'd be important for board members to be able to have that discussion about what that looks like in the bylaws without it like really bogging down our meeting um our regular meetings because that can get really messy really quick.

Yeah, I agree. Um maybe we put that on the agenda to form that committee as an action item for next month. Um any other report outs from the city? I know you guys kind of talked about

um no just that 809 spruce which is the city's housing is fully ready to go has been in state of disrepair for quite a few months now but everything is fixed and everything all the rooms are available. There are currently three vacancies. So, there's two people living there and there's three rooms available. Great.

And yeah, I think that's it. Uh maybe not the city report, but personal. Uh Tracy, I know that you had mentioned um the Leadville Housing Authorities issues with the manor. Um, I am meeting with my contact tomorrow um over at the cog uh to see if weatherization what what process there could be for weatherization. This probably won't fix your immediate needs, but it'd be helpful for like making sure we're on top of weatherizing the place. Um, uh, and that will end up being a future need at some point if we don't stay on top of it. So, I'll talk to them about what that looks like for your specific situation. Um, I just need to confirm some numbers with you offline before that meeting. Um, on

Do you want me to um forward you the proposal? Yeah. That we got? Sure. Okay. And then, uh, just kind of a general I don't need exacts of who's living there obviously, but like who qualifies to live there. Okay. Yeah. Okay. Okay. And that's tomorrow. Yeah, I'll be on with them tomorrow. Okay. Um I'll get that over to you and uh I'll get the proposal over to you tonight and um the other details tomorrow morning. Sounds good.

All right. Any other any other report outs? Any county? Nothing. Okay. We're doing a great job. Development development subcommittee. You have any any updates for us? We have not met. There's We need to have something to develop or think about developing first. Oh, right. Yeah. Sorry. There's that part. Okay. Disappoint you. I think if you took the development subcommittee fishing, we would really that would get the juices flowing though. Just give me a credit card number. I'll get you on the books. Well, Becky's getting a card.

Okay. Well, then I'm going to make a motion to adjourn the meeting. Second. All in favor? I thanks everyone for a quick efficient meeting. I love these meetings. Puppies. I thank you. Thanks Becky. Thanks Richie. Thank you all. I'll see you next time. Nia, I'll