Leadville / Lake County Regional Housing Authority - Regular Meeting

I will call sorry it is 5:34 and I will call this meeting of the lake Le the Lake County Regional Housing Authority special meeting to order spart in terms of bro call all members are present we also have uh Tracy Fletcher is present Michael yman Jackie willan and Kendra is present tonight as well hi thanks everybody for coming don't see any members of the public for public comment so we will jump right into new business um with the housing at 10,200 you think Jackie you GNA take over yep so we just wanted to talk about the lottery that we held on February 10th um and just wanted to go through who the buyers are there's been um some misinformation in the public so we just want to be clear on who the buyers actually are for these units um the intended um plan is to build 24 units we had 20 applicants 17 qualified buyers ended up emerging from those 20 applicants 16 out of 17 currently live in ledville one lives outside of Lake County however works at the Leadville Lake County um fire department and then where do the buyers work the local employers that the buyers work for National mining Hall CMC Leadville Full Circle St Vincent General Hospital Lake cany government Sheriff's Office Department of Human Services assessor's office city of ledville and fire rescue and Lake County School

District Two work outside of Lake County but currently live in and then um the average area meeting income for the buyer pool is 93% of area meding income household size we have 10 applicants that are one person households five that are two person households and two that are three person households okay any questions on the lottery so I guess the only important thing about the next steps is that we have well what we have seven units now that need to be filled so there'll be another phase to Lottery um but we want to get the first round of folks under contract before we do another phase to and then the other important thing about that is because of tax returns coming out we we we qualified everyone under 2024 catas return we don't want to have to re-qualify all the existing qualified buyers so the next phase we'll wait till the tax returns are done we'll open up the open up the lottery again I anticipate we have seven units we'll actually have a real Lottery this time where we actually have people who do not win um and that will be done Oak would if we move forward with them this year we want to do that pretty quickly because they want buyer they want they want to have the buyers back back f um and then just the only other thing so everyone knows that the cap is 120 was 140% Ami and um we're well under that average for that so we're good there um so the update uh just to get everyone on the same page uh the county the previous County Commissioners selected Adam Burger development to do this development um it became very apparent that he did not have the

financial wethal to even get the loan if we would have had the applicants um and I also had some pretty significant concerns just about the way he was performing on a lot of other Matrix like iie didn't upload anything to the website for three weeks until like the week of the applications being due um so we moved on from him um primarily though because of construction financing he his his lender was wanted 60 buyers in the in the lottery to build the home whether I'm right or wrong I think there was some intention to keep the applicants low so he wasn't going to have to build the whole project because after talking to his bank who he didn't realize I had a relationship with his Banker was like we can't do a $12 million Lo for this gentleman um so that was really disappointing because we wasted a lot of time um in the meantime though Oakwood hommes who was the second pick on the list of the three applicants that came through has stepped up they're willing to actually use Bonville product so the same company that Adam was Contracting so basically Adam actually claimed that he had intellectual property rights to the Bonville product Bonville said nope he does not um and we will sell homes to whoever we see fit um which is great um so Oak Oakwood actually had a modular plant but they are going to use um they're going to buy directly from Bonville so that was the thing that we liked the most about the reason we went with Adam was the actual modular product from Bonville is higher quality build than it was from Clayton Homes and so um we're actually getting the benefit of them agreeing to stick with bonad where they are at is they Oakwood is doing their due diligence and

they want to ensure that they can meet the price points that Adam had quoted um and so they are working very deal ently actually we got the plans from Bonville this afternoon so they are now uh working on the pricing the sit the foundations and the transportation and the sit and Stitch process which is putting them on the foundations and uh getting them done we have a very short window to make what I'm about to tell you happen um as far as getting Oakwood under contract and them breaking ground this year and being able ble to honor the Bonville pricing basically Bonville has to have the box order by Fe or by April 15 uh for us to make this building season happen for our buyers so one the one issue that has come up that will prevent Oakwood from moving fast is because you know that the whole town is a super fun site with the EPA the land um being in the chain of title uh it will require a significant amount of due diligence that will push us into next building season the solution that they have come up with is that they are willing to work with the Regional Housing Authority have the Regional Housing Authority maintain ownership and enter into basically a contractor agreement where they are the contractor that constructs on the land and then sells the houses uh and is made whole at the time of purchase by the buyers so instead of a instead of and and then the other piece of the puzzle too is that they don't require construction financing which is actually really important in the whole structure of everything because the land if so what we're here today to talk about is transferring the land from the county to the Regional Housing Authority have a land land bank by the Regional Housing

Authority and the reason for that is that the County's land deposition process is very cumbersome and wouldn't work for doing 24 sales so the county would like to transfer the land to the Regional Housing Authority the Regional Housing Authority would contract with Oakwood so the contract would actually be between the Regional Housing Authority and Oakwood Oakwood would assist with doing all the buyer contracts so they I know you guys don't have an executive director right now so that would be a huge lift for your board to try to do that um as well as the um we're talking about how I can assist with project management through the existing duer grant that I'm working on so I would basically function until you guys have an executive director to help the keep the ball rolling um the critical piece of the puzzle is that a Oakwood is getting their pricing dialed and so they want to ensure that before they enter into a Construction contract that they can deliver on the price point because I think U Jackie and I both are very concerned that if the price goes up at all uh we have looked at our buyer Amis and there's not we're we're going to we're going to need to rethink the project if prices have gone up since Adam quoted us um it's just to the point where it wouldn't behoove us to try well our buyers can't afford a price increase that bot um and so we're we're not going to lose sight of trying to help the people that we're trying to help the um the key piece of the puzzle is that them not being in chain a title um with cira and superf fund status is what they're concerned about Oakwood so by the Regional Housing Authority maintaining um that environmental liability piece they don't have to step and chain a title that's really the

whole reason for this I think if we were able to wait until May and do a um soil tests do all the soil tests and everything and get all that back and and had the time they probably wouldn't have an issue with taking title uh it's just not being able to do all the necessary testing with the snow on the ground so that's that's really the reason for this shift the other really important thing is that when the county transfers the land to the Regional Housing Authority the deed restriction will be recorded and it will not be subordinated to any construction financing that was the other really big hang up with Adams lender was they wanted to subordinate the construction loan over the D restriction so if Adam didn't perform and the bank took title the D restriction would have gone away which was a nonstarter from day one um so that was the other really big issue with Adam's terms on the loan uh that he was gonna have to put up a sh of a million dollars to protect that deed restriction um so that that scenario doesn't exist because we can transfer the land with the deed restriction in place and then the final piece will be um the final important thing is that the because Regional Housing Authority the other really important piece of the contract and how we protect ourselves the other really important piece is that because the Regional Housing Authority will own the land Oakwood can Bond versus going out and getting a letter of credit but they were willing to do either one um so they but we will hold a traditional construction Bond um to protect the the build moving forward but you know basically you know there's the the risk is you know

Oakwood Oakwood carries all the risks because they're goingon to pay for the boxes put them on site and wait for buyers to come with them they've also stated that they are willing to build all 24 units now um and they saw the amount of applicants that are sitting there there's 150 people that applied originally um so they are willing to build all 24 now yep sorry questions yeah just one online um so I had heard that the pricing uh is not final yet sounds like on the building part um I just kind of wondering of process here if they aren't able to meet the pricing that was marketed um one is there a plan from the county to fill in the Gap there or uh provide those Gap f FS or um are you going to require the applicants to just seek out for higher mortgages and uh they had initially been quoted for I think if the baville product is higher it would behoove us it depends on EX you know exactly how much too right if we're talking couple thousand dollar or we talking $30,000 um but my what I would as looking out for everyone's best interest I would tell you guys to redesign the project and to because we're so we're we're a month from already missing this year's building that I'm afraid that if we have to look at all of these other options and go through this we're going to still miss the be building season anyways so we have a very short window in which we can potentially pull this off they have committed to getting pricing by March 11th so we will know in eight days whether or not they can do that so so and they've already gotten the sit in Stitch pricing they've already got their foundations they're actually just waiting from the for the email to date from Bonville so I think we will know in relatively short order

whether or not they're going to come in they do they have any things sitting do they have any plans that they're currently building with less features or square footage or if the pricing is not good it's just next year they they took Adam's designs and are building what Adam has designed okay so jump in I like this is I I just sorry this is Kendra can I just jump in I I don't think we have enough time I'm just going to be completely honest I haven't seen any of these agreements um and I'll say this publicly I've said this privately I'm super concerned about Oakwood I'm happy to look at their contract but I dealing with Oakwood down on the Front Range has not been easy so I just want to make sure that I'm I'm protecting the authority and I I just don't I don't know how we do this in the next two weeks or week I don't know eight eight days um so I I I mean I want to I want to help out but I I I I can't recommend this at this point until I see more um something more so I just want to throw that out there you guys continue to discuss but I didn't want to be silent about it okay assuming we can clear that new hurdle is there something off the shelf if the pricing is too high or it's not going to work well I My my what I think you if the bonnaville product as designed by Adam is just too high then what I would suggest is Oakwood actually has a panel plant to allow them I mean at that point we're either putting out the whole RFP again to redo the building selection Andor we could ask Oakwood to use their their own product their own panel plant and see what they they could build not optimistic about that working I just I

guess we don't have to litigate this now we can we'll know in eight days but bonavilla certainly I would think says here's our standard plan this is what it costs this is what the box costs so maybe that's an option if we can work out the Construction contract and hit the other deadlines um I guess we should take a second and I think say that that was pretty successful Lottery based on the stuff the Jackie just rattled off that it's primarily local Workforce it's not 140% Ami um like I think that feels pretty good are is are they okay with the single bedroom stuff does Oakwood care what the boxes are no Oakwood is going to build the plan her Adam the only thing we're getting rid of is the Big M massive unit which was like 440 that had a gar full garage underneath it so the only difficult piece the only parcel that we have concerns about is on Third Street on the far west side it's um because the school district when they deed us the property we deed back Panther way so that it's not a full rectangle corner cut off and that hillside's real steep so we've looked at potentially even just making it just a single family like with two boxes next to each other and not doing a duplex on that site um and so I think that's something that we would be like we would just that site is far enough in the construction timeline that we can we can be nimble on what we do with it um yeah yeah that makes sense I just didn't know if they were planning to build a bunch of two and three bedrooms and now it's a one-bedroom and that causes okay no no wor they went to play yeah so the small scene is a two-bedroom two bath and and um we would

still I mean I can actually show you the four blanks that came today um Christian you have your hand up yeah uh just a follow-up question what is the timeline for the deed to be transferred is it this meaning or is it the eight days no so um it would all of this would need to occur on basically April 1st um there would be an agreement so there would be an agreement with um the county and the Regional Housing Authority um the the original construction agreement has been was originally drafted by the Chris Floyd at the county all the terms around all the utility work etc are living in that uh Kendra Chris was going to connect with you on where that contract stands today um so maybe it would behoove us to have that conversation so you can see where that lives and where the status of that yeah it's a really big concern about us taking on that responsibility as opposed to the developer because there's construction defect issues so that's a huge liability for the housing authority and I'm just not sure we're um properly monetized to take on that but we'll we can talk about that um yeah that that'd be a great thing for me to fully understand because when I was initially hearing uh take on liability my understanding was purely on the transfer part not necessarily on like the long-term liability of the project um and the building of it so I think that's a really good point that I it would be crazy for us to not consider um any of those points before signing anything over yeah I just I I again this is new to me in the past few days so I just want to understand why we would

take that on rather than Oakwood um because the pr developer agreed to do it so I'm just wondering why we're not in that same position with Oakwood taking it on but again this is something maybe I need to chat with staff offline I'm just coming in super cold on this one so yep um sorry so four plans I mean we don't have to get into the gritty details I just I can just let me this up an all them and then so you're saying Michael that we would need to have an agreement in place by April 1st to be able to transfer units to buyers no so the the way it would work is so to again walk through the structure of this the county would transfer the land to the Regional Housing Authority the Regional Housing Authority would hold land through construction and then Oakwood the contract would be between the Regional Housing Authority and the buyers and you would transfer and then make a good hole at a time of closing on each of the units and there a noo if we don't do this nonn it's the issue is that it's not they're not they're not a non I would definitely say that they're not a n noo the issue is hitting this construction season versus next year the issue we have is that the time frame for ordering boxes is April 15th for them to get here in July 1st yeah if we pushed off I mean I mean you know how the snow's here so we'll miss we'll miss once we get past August 1 we're we're not going to get Foundation done I mean I think we could two boxes a week is there oh to set and we'd need to set

16 oh they want to do them all so that's three months of setting I mean I think we could try and work around those time frames I mean it's certainly snows here but we work year round so if they could get all the foundations in I don't know where we'd find the money to mitigate snow but I think there's maybe some Creative Solutions that because I just I would like to figure out a way to make this work but we like 45 days is pretty snug but I also understand what it's like to have a pool of buyers that are qualified that and then say come back in a year we just probably get to start from scratch in a lot of ways so what I would say is from where I sit again I I am more than willing to press as hard as we can and try to see if we can make it happen if we can't I totally understand that that's the that's just the what we but at least we gave it our all um we're pretty I feel like we've the the thing is is everything we've done up to this point at minus the only the only out we out is the Adam Burger work that we paid him so we paid him a h 100,000 uh and he's do another 50 but he has yet to submit his last invoice because we told him we're gonna have the state audit his work if he sends us another invoice so he's kind of backed off um but the nice thing is is that the because they're using uh the Bonville product and all of his foundation designs were able to basically pick up from where Adam left it if we switch manufacturers and all that then it's all New Foundations you know we're starting that design work over again um there's going to be some redundancy that Oakwood Oakwood is

looking at their design estimate um Adams was 150 they're looking at between we're talking tomorrow but they're thinking they have 75 to 100 000 and depending on whether or not they can pull Adam's Revit work for the porch designs or not if if they have to redo all the porches from they don't if they can't reuse his architecture then they are going to have to there's going to be about $25,000 additional cost for them to design all fortres again um that's where that stands but yep so clarify just to yep just to clarify so because the title process is so comers we would not if it went to Oakwood Homes if the land went to Oakwood Homes that would take too long to actually order the Bonville product in time is that the argument the the the issue for Oakwood is very simple they can't do the environmental testing right that their company needs in time to breakr this year and they have to have that in order to feel they won't take the title of the property without knowing that it's not a super fun site or not not in need of remediation the issue is cira and Kendra you can talk to the board about cira I can't because I'm not I'm not an environmental attorney all I can say is I again this is throwing up huge red flags for me sorry but um if Oak Wood's not willing to take it my concern is why are we willing to take it Kendrick it's Matt Bullock how are you good can you just can you just tell me a little bit about why you don't trust Oakwood you got trust issues them sure I I I you know I prefer to have this discussion privately and as legal advice I will tell you that we've had nothing but issues with Oakwood and on the Front Range and um we've had massive litigation we've had

massive building issues we've had um I I again I would rather have that privately but I don't if if Oak Wood's willing to come in and use a pre-manufactured product which it sounds like they are that's honestly better than what I've seen seen with Oakwood actually building things but again if there are environmental issues on the property I'm not sure why we would agree to take it and I mean soil the soil's already been Disturbed yeah we've already remediated the site as as part of the DOA grant that we got for the infrastructure we remediated those sites we took off two feet plus of soil and and that was in compliance with cdph we don't don't anticipate there being any kind of an issue um the levels were not not they were just at the threshold for triggering remediation um so I don't I don't anticipate nor did Marson engineering anticipate any kind of an issue with with the sites it's just a it's just a timing matter right now um we were so excited to have the conversation with Oakwood because they can self Finance which is tremendous in this current interest rate environment and then also they were willing they proposed the idea of why don't we just buy the boxes from our competitor bonavilla and um keep this project moving along rather than putting us a year behind um so the reason we're looking for the housing authority to do this is because that was when we created the Housing Authority that was really one of the big intentions for creating it was to have a mechanism for transferring properties because the city and the County do have cumbersome transfer um mechanisms so the city has to go to a vote of Republic which I

don't know how that would even work so okay can I just ask that we this sounds like we really need legal advice to be honest and I would love if we went to an executive session um in our next meeting which is uh this two Wednesdays from now if I'm correct well I would suggest that potentially Jackie and I leave and you guys do an executive session and get your legal advice tonight because I think it'll inform it would be helpful for you guys to be informed to give us Direction when you come out of that executive session if this isn't an option we totally understand that we just need to know that so that we don't I would rather not waste the two weeks that we still have to maybe Salvage the project and try to work with maybe the county attorney on and go back if we have to go back to Oakwood and say we talked to the Regional Housing Authority and we transfered to the Housing Authority is not an option then we can have that conversation with o too so I totally respect that if you receive legal advice I would always tell you always defer to the attorney in the room so I have no issue with Kendra speaking up about any of this um and I defer to her if she gives you legal advice in exec session that would make you we can't do it tonight we didn't notice it yeah we didn't notice it we can't do it tonight we're gonna have to schedule a special meeting or a different meeting to do that I'm happy to do that but again I need a lot more backgrounds um I think I'm just going to say without an executive director like I'm just kind of in the total in the dark here so I think I need a lot more information and I think I need a little time and then I think we should have an executive session with the board we can't do it tonight I'm not I'm not prepared for one and also it's not been noticed yeah and I was gonna say I feel like giving us two weeks to really get get the idea cuz I mean if Kendra didn't even know that there was a EPA or sorry there was work done to remediate already and clearly there's some huge gaps missing from all

this anyways um that Kendra needs to be filled in so I I fully agree that I'm sorry and I hate to do this but it just does not make sense to vote on this without having um a proper uh legal advice session and that seems to me to be uh two weeks from now uh rather than today also because we can't do it because we never put that on the agenda and didn't notice it and just to be clear we weren't ever asking for tonight um Kendra our next regular meeting is uh March 19th that's a w the third Wednesday of this month okay and it's a little over two weeks from now yep um would you be able to that should work for me and again I don't you you guys don't have an executive director so I don't know who to work with on this but I'm happy to work with anyone I just need I need all of the information I need all of the contracts I need to see everything I've seen nothing so I'm not blaming anyone I'm just I'm just throwing it out there that I'm kind of in the dark here so I really need to be up to speed on what we're what we're trying to do and yeah but I think is fine okay well we can do what we you know put together what we need to okay and figure all that out and get it to you okay in time for that March 19th regular meeting okay and Kendra I'm happy to coordinate get you the information Jackie I have all this all this stuff exists so I wouldn't be trying to reinvent all of this if it didn't exist March 19th I could be here well but is does that still work does that still fit in the timeline it does because we actually the the the should the other piece of the puzzle is that Oakwood is doing their formal um meeting on the 18th right

or was it the 19th with the their ass the 19th 19th so we could we could potentially I think the outcome of this meeting is we can we'll have a conversation between now and then to see if there's any if they would reconsider taking the property or not so yeah I think it's a good question to ask them that would solve a lot of at least my worries right um if Oakwood took the property and if they can't they can't then we'll just have to consider the risk right I'll just I I think in executive session I can outline for you what the risk is and then all you all are the policy makers you can decide whether you want to take that risk or not it's not that's not my that's not my you know decision to make then of course the 19th is after the 11th and by the 11th it all might be a moot point anyway let hope not so okay well then why don't we plan on um having Michael and Jackie coordinate with you Kendra sure giving you all the information you need to sift through and be able to um give us some advice on that executive session on the 19th and Kendra it probably behooves us to have a a call with Chris Floyd um because she actually has the she has the ink on the contract as it was before so she has the existing contract that we had originally imagined with the transfer directly to oakin sure yes I did I did receive like some emails from her we just hadn't really been able to coordinate since but yes do you have a time that would work for you to be able to work with Michael and Jackie and Chris we can we'll reach out to you Kendra and okay it's really gonna be Chris Floyd's The the gonna be the Hard One to pin down so okay I I will try to work with her schedule then

could I add one last thing um I guess I understand the risk um I think to a decent degree I think let's try and think about how we could make this work because we've been working at this for a long time and building in the mountains is extraordinarily difficult so uh I completely understand I just want to make sure we're aware of the risks we're properly insured for the risks you know I think that's the biggest thing and we're financed for the risks so right and maybe there's a way to um retransfer the title back to Oakwood at closing or something so they can transfer it to the homeowner we're taking on a little risk there that the environmentals are not good yep but maybe there's a way to do that as well so I just like I said I want to think about how can we make this work what can we do creatively to see this go forward but I appreciate your job as an attorney is to tell us the worst case scenario I know so that we don't come back later and say well you never told us this might be problem um and I'm here I I hear yeah go the only Kendra when you receive that contract from Chris there is there are things around the warranty and um mechanical and and those types of things so you can look at that and that the what maybe has to happen is we have to beef that that section up around liability uh moving forward after the sale so um but I think we can we'll bring up that piece of the puzzle two with our internal conversations with Oakwood to make sure that they wouldn't have any issue with taking on the construction defect portion of the of the deal and and they have talked about that they have said at multiple meetings that they would warranty okay bosses and so I don't think that's an issue I think these are all solvable I would agree the

rub is that if there's a defect they're going to sue the owner and the Builder and you know we'd have to work release getting released from that lawsuit and how much money do we have to pay our attorney to say this is Oak Wood's problem so yeah and that's that's what we've seen like I said on the Front Range with Oakwood so that's what I want to be super careful about honestly they're just they're not very good with construction defects so Ian down here again these are again these are prefab that's may may be entirely different so you know let's let's talk about that but what we've seen down here is that they're not really good at honoring um construction defa claims so we end up we end up being stuck with them is is what's happened is it is it an affordable housing project for you guys on there nope okay that's why I said it's single family residential but it's often the improvements that go with it so they build the houses and then they you know so then but the homeowners are super unhappy but they also it's also all of the improvements associated with it the roads the sidewalks the you know the landscape all of it has been an issue down here so um you know I again I think the the modular is is hopefully going to solve some of that right because he won't hopefully have all of the um single family home defect claims but we've had so many issues I mean we've had people you know banging down the door saying you know they hooked up this to that and they you know so I don't want to go into detail but it's been um it's been a lot with Oakwood down here I just ask a question I know we can't like we can't change this but why just eyes wide open like why is this coming up now but we have been a super fun site when so why is it the transfer of land

to them is uh it's the so this great great question so keep in mind that they have basically they they engaged in January so in oakwoods defense they you know I know they're new to it right I get that and so what they've been so they've been diligently working and so they got the phase two report they opened it up and their their environmental attorneys like red well and they've done and they and to their benefit they they said we've done Brownfield projects the issue though is that for us to take to take title to the property we'd want to see the clean soil tests and they're like that's going to be really difficult now yeah okay and I think I mean it was snowing when they were putting the last buckets in the dump truck cleaning up out there right yeah we took a lot more because we could we took a lot more of dirt than we needed to well I mean Oakwood has extremely Deep Pockets so um whether it's a frivolous claim or not I would expect them to want to protect themselves from aund million lawsuit on this stuff yeah I you know my feeling on the cleanup is that we got what we needed off that site on both sites um especially the site that we were most concerned about was Third Street and we got a we took some places almost 8 fet of soil out of there and they and they were able to see the difference in the color of the soil because it was coold slag and so they were able to see very clearly that they had gotten it all um so I don't think and and marson's not concerned at all they were like no they got it and this the gentleman who was Contra so Marson contracted a environmental um engineer and the

environmental engineer got out there before the snow flu and you know they surveyed the whole site and so his his concern is very minimal you know but he can't he can't write the certification on the soil management plan until the cap is put on and he can't do the cap until you dig the foundations and golly this is so fun isn't it so but we I mean again my only and I apologize that Adam flaked on us um but the good news is is regardless if it happens this year or not the site the money we've spent is all on the ground right the subdivision the sewer line the remediation work all that money has gotten us to a ready to build site so it's whether we breakr this year next just you're going to lose some of those buyers and just another year of like we had a lot of meetings but there's no houses this is the this is kind of a really sucky thing but I'm gonna say it anyways um and this is my experience in working in mountain towns is unfortunately those buyers have no other choice but to stick around and wait right but the jobs change or the price on the unit goes up or we've got you know I would expect that probably the majority of them stick around but not all not everybody's going to last another year we do have a list of 180 people that um ask for more information on the project so that's exciting that it's um not just you know 17 qualified buyers yeah the biggest part of all the projects I've seen the biggest difference between this one and shavey Housing Trust working with both at this point um is that this project was affordable um for the Ami set whereas a chiy Housing Trust project was

unaffordable and that's made the biggest difference between the two projects um uh for the Ami set so um ultimately if if we get to a price uh prices right um there's going to be people who are interested uh we they were you know five years ago when chaing trust started their work with this city um or 3 years ago whatever it was um and there will be people continuing to be interested um in the future I it's really just a matter of getting the price right for the Ami we're selling and that's one of the bigger hurdles uh for the chiy Housing Trust um we're lucky that both the city and the county are invested into this project succeeding so um obviously we would want uh we have the funds available to potentially fill in the cap but I think really what this lays down to is that is will we have the funding to U make it make sense for people financially because if it does makes sense financially and we fill in those gaps people will buy into it I'm not worried about buyers whether it be one year from now or today obviously it sucks for the families who are currently in it but in terms of our long-term project and long-term sustainability for this town that's the most important part okay um well I think we've reached the point we'll get you more information we'll get Kendra the information she needs and uh we'll go from there so Kendra we'll we'll uh we'll reach out here shortly and make sure we're communicating and I appreciate you putting eyes on everything um I I truly mean I don't ever try to play the trump card on anney so are you you're looking out they need to hear it and uh no I think best interest we're all we all want to make it work I just want to make sure we're you know we're in a good position when

we make it work that's all so yeah I mean just to be clear also I mean you pay attorneys to tell you this is the worst case outcome right I mean that's I know that's what you are paying them for and then it's up to us to decide what to do that you guys are the policy makers I just give you the advice and you do what I mean yes I totally agree with that I just have to give you the risks that's all and then you make a decision based on those risks I just right now I'm not even in a position to give you those risks because I'm not I don't have all the details as soon as I do I'm happy to lay out the risks for you and tell you you know here's here's where you can go and that's up to you so I just need a little more information before I can do that we will have you we should have a lot more information in the next week and a half because we got we got we got what we needed from Bonville today and we have the rest of the information our last thing KRA yeah sir yeah so looking forward to um meeting again on the 19th Kendra yes and having an executive session so you can um yes give us some legal advice perfect appreciate you coming tonight okay thank you good wel thanks thank you KRA thank you Jackie jaie bye hey how's our budget for legal fees um is there any money you guys have does the Housing Authority have some but I mean I don't know what Killer's rate HRA rate is but I'm sure it's not cheap we have $136,600 in the budget could probably cover a couple days then okay okay is there anything else for me thank you just bring an adult beverage next time you unfortunately I have an hour drive SL well you'll leave them here and we'll

take care of thank you guys okay moving along that's will soon let's see we got some minutes to approve has anybody everybody had a chance to review the minutes yes um there is one thing that I would would like to add to the minutes and it is indicated in the minutes that the city is dedicating 136,000 from 2A funds we also indicated that the city is dedicating 70,000 doll to the um salary of the executive director so we could add that do the minutes that would be a good thing for me know that that was reported anything else Luna L moves to approve the modified minutes seconded all in favor hi hi hi all were in favor okay good it's taking minutes I was GNA say Jackie was kind of we have the we have the AI going and Christian is the secretary for now for this meeting anyway so should be able to work with that all right we have some at large uh board

remember openings we did get some candidates I believe we [Music] have let me see we have one what do we have six or six applicants um we have Tracy Fletcher is person she is an applicant and we have Nick Costello online who also applied for not large board member seat um Tracy why don't we start with you would you like to introduce yourself sure um I'm Tracy Fletcher um I have been in Lake County for about almost 25 years um raised three kids here still have one in Middle School who's on his way home keep watching my phone he's coming home from palis from a b competition nice um and um I'm currently executive director of a nonprofit in Frisco most of my career has been in the nonprofit world I was um director of build a generation here before Katie was um worked with Advocates here in suit County I do a lot of fundraising grant writing um I also started really working on housing stuff in 2017 I spent a year with governor's office doing permanent support of housing project um through like pre-development phases um trying to have a project at Lake Hill in Frisco and um and started uh with Lake County when it was like shashana Sarah Dallas a few of us were starting the Lake County Coalition Housing Coalition um and kind of stepped in and

out of it as job my job was sometimes difficult to make the daytime meetings when you don't work in the county here um and um and then I currently am um doing a little bit with the stay and Summit Group it's a senior housing group that they're putting in at lak Hill also it's a green housing project um I will say I always I've said this for years that a healthy Community is has affordable housing kind of as a baseline so definitely believe in it and um and support it as living here this long as a lot of us have been here a long time as we're seeing housing cost rise and Supply diminish um definitely want to be a part of the part of the solutions and help that so um yeah there's a quick Qui not and bolts so um but yeah one kid I'm in school in Grand Junction and my daughter's in the Navy so I'm like almost an empty nester it feels like very good do anybody have any question questions for Tracy which nonprofit I'm sorry which nonprofit um I work for timline adult day services so we serve adults 18 and older with Developmental and physical disabilities along with seniors with dementia cognitive we serve the entire region actually our first clients were lville County uh Lake County um folks back in the day um so we provide RIT care for them so that their family members can continue working there socialization for them because otherwise we have nothing in our region for those adults you go to um so yeah and I do all the fundraising all the grant writing all the or many hats as we do in our small organizations so um that's

yeah fa enough what's your um background with like housing grants stuff like that because I think obviously that the other things are important but housing is we're trying to get to the Finish Line on here um I also back in the day manage eal when we had 30 units so that was really kind of some of the starting when we had the 30 waivers there um so that really kind of started with housing when I was working um there but working with the permanent support of housing projects um I was part of the group that got the shelter Built For The Advocates up here so we went through that entire process process so it's been more agency specific with housing projects um not as much as like building from the beginning although going through that project for the year with governor's office um working with developers pre-development too um and that's when Dan Gibbs was cting commissioner in Summit County was kind of during that time frame um and um and then working with the Housing Coalition to kind of get the foundation started there as well I guess the Eagles Nest you that was like Section 8 uh 30 units were okay yeah and then The Advocates did that get built new okay I guess that was built it now before my time by the dog it was 2008 um 2009 let's see Nate is 14 um so about 14 years ago I want to say um because we were having meetings right after he was born yeah um and is that structure right by the Dog Mountain yeah it's up by the sh still in use yeah oh yeah as a as a shelter yeah and I think they still have some offices there okay um and then I'm also the chair of Mount mous housing

board and for the city the lightville Housing Authority yeah which um yeah takes care of uh massive manner of business yeah and that piece was really a concern I asked Jackie if that was a conflict of interest um so that was but um um you're a bu person person a lot going on um so yeah those I mean they're not like I haven't been directly involved with building like um you know process and grant writing and development and pieces like that is where my experience comes in with housing sure yeah I mean I think we probably feel reasonably good about light frame construction it's just and part of it is we need an executive director to need all these pieces together but I'm not sure um I mean I have not I have heard about how fun it is to apply for Grants and state housing and work with that but I had not really done that so right like I had a meeting with um Chapa last week you know just we have about $300,000 in Windows we have to work on for replacement over at Mount massive Manor so you know even for me I put on that hat of okay where do what is it going to take you know this um and Sarah M is on our board now and looking at you know those partners and who are Partners in the community how do we get from point A to point B to vetting you know the folks that are doing the work also that's not where I have experience anything else for Tracy no thank you for coming okay yeah if there's any other questions Jack I think my information's all in there also so I'm happy to answer any other questions

or anything so yeah let me know I'm sorry tell Julie I said hi I well I know I was like I should call her and like her a while we get on these long catchup moments and um yeah but I will but absolutely reach out if there's any other questions and happy to Happ toi answer or anything thank you Tracy thank you guys all right Nick there applicant for the he membership how you doing you like to introduce yourself kind of give us your background sure um my name is Nick Castello um I've been a home builder for the past 10 years um I've built probably about 100 120 units across um Arizona Washington uh and now Colorado um including about 14 here in Leadville over the last two years um you know one of the reasons I came out to Leadville in the first place is because you know it it it doesn't take a genius to see there's an incredible in balance in supply and demand you know more housing units are needed and obviously uh the less expensive the better um you know what you guys are tasked with um as somebody who knows the numbers um you know my hats off to you you know especially doing anything by Community which I'm not used to doing is you know I would say as a pain in the ass so you know I uh I I I listened to the conversation I I popped in 5 10 minutes late and uh I I think I think you guys you know have a lot of smart people working on this and and Jackie Jackie sort of tricked me into uh into applying for this thing in the first

place um but she gave me some some some color on kind of the background what happened with Adam burger and um you know it I I already have very limited time but um you know this is something I i' like to be part of the solution I like to see if I can use some of my expertise and and help you guys you know get some get some stuff done it sounds like you're you're kind of in a situation where you know you're running out of time you're going to have to thread the needle I I kind of been doing that my whole life uh especially you know building out the mountains like like what Dan said it's it's not easy um you know so you know just offering up Solutions like when I heard for example I was taking some notes uh something about redesigning a porch I I know I heard Adam was being a pain with with his quote unquote intellectual property I'm not sure what Matt or Dan would do but i' I'd call up an engineer and you know redesign the porch I think for me that's that's a 24hour problem so I think that's you know in in listening to some of Kendra's concerns um there are always inherent risks and I think that's why it's so hard for government entities to get anything done uh because because of that because of that risk because they can't say ah screw it whatever we'll see what happens but in my experience as a builder you know getting you know de uh you know material defect insurance it's it's it's not that bad um certainly I mean you guys you guys have a budget it's not a huge budget but certainly enough to to pay for that sort of insurance type stuff um you know whether or not you guys select me or not I was just going to add a few more things if you got a minute um you know if you if

you go with bonavilla um you you know modular structures is what I do I I know bonavilla um so I you know I I don't think you guys would have to worry about the defects I know Kendra said there's there's problems with with some of Oak Oak Creeks is that what it is Oak Creek oak wood Oakwood some of their stuff on the Front Range and and frankly some of their units on the Front Range um they're they're selling those units for for for less than my cost uh that's you're going to have issues I mean I've heard they've switched to panelized housing I'm going to learn more about that but you've got a setup company that's going to be creating in the units and then you got bonavilla building them so um you know for them it's it's there's not really much they can screw up I mean you you guys aren't building garages right it's just the the porches and the foundations and so that's your so that's your your you know your concrete subcontractor obviously you guys are already in pretty good hands with with Dan and Matt um but you know if if I was going to attack this thing you know i' i' I'd probably want to go talk to a bunch of guys on the Front Range or wherever else I mean it seems like there's a pretty good appetite for this affordable housing these days and there's enough people that that want the brownie point you know that you know these guys are backed by birkshire Hathaway they've got Deep Pockets you know they don't I don't think they really give a about making money I think uh you know ultimately they they want some good PR they want a footnote in their annual report about how they built some houses so um you know whether or not they end up being the partner I think they've got the DNA of the type of partner that you need because from a Home Builder's perspective

it's it's super hard to to to build it that cheaply and sell it that cheaply um I don't know if Adam burer was going to try to make money on the deal but that he probably figured out he wasn't going to and that's why he he pulled out I can't speculate but anyway that that's just a few of my thoughts um you know I think where I could where I could help you guys is is re research number one number two you know my experience in building modular uh and and how to get it done in within a season uh in in Leadville um and then and then just number three it's it's for me it's it's about not letting you know barriers and and hurdles really get in your way you you really just got to learn how to steamroll and that's that's how you get done and and every year whether you guys put it off this year or next year there's going to be another thing that comes up and you you you just got to figure out a solution you you may not know 100% of the information all the time sometimes you just got to go with with a gut instinct and and and move forward and see how it works out I mean I I know that's Kendra would would strike me down but uh that's that's the reality that's that's how you move it and right now I mean I've always heard you know fast cheap and good pick two you guys you guys are trying to do the trifecta so um you know it's it's a challenge and that's why I I I applaud you and I think there's you got sounds like there's really good people already on this board so um I think that's all I've got thank you Nick good thanks Nick any uh questions for Nick Nick where do you currently reside uh I reside in the Phoenix Metro area in Arizona okay I'm I'm in Leadville every three to four weeks in fact I'll be there this Wednesday where where are your projects

roughly or or can you give me an address or something I can check them out sure how about I email you some links sure uh Nick are you I mean I I'm guessing that Matt's concerned about out of town do you have any concerns about that I mean I know you're doing modular stuff across the west or at at least three states am I am I concerned I'm not concerned I'm I'll make myself available if if you guys want me but if you guys can find local people that you feel better about please please do that it for Nick thank you Nick that was awesome thank you guys I think you're right about Adam realizing he wasn't gonna make any money yeah and then he slow walked everything and then he blew the whole thing out I I I think there's one more thing I'd say is that you know I know you guys are trying to kind of PC mail this one and Salvage it but you know I if it were me starting fresh on a project you know obviously I mean because some of this stuff man even if you have the land for free that that doesn't even make much of a difference but getting the land from the county uh you know and and coming coming up with a design that maximizes utility and and kind of gives you the the most Community benefit for the least cost so how many how many units can we jam on this property because then that obviously you know lowers some of your fixed cost right if you can spread them out and then and then obviously like I I touched upon already you need a partner in in in these I I have a feeling that that the projects that have been successful are the ones that um you know were I mean I I don't know o Oakwood may maybe they've got you know maybe there's

some QC issues with them but you you need a do good or you know a charity type trust type situation where you know somebody wants to throw their name on a sign or the side of the building and say yeah yeah I did that um because it's just I I just like I said that the numbers are are extremely tough and so what I what I could help you guys do is I'm I'm a cost guy you know I my my Champions are are guys like Rockefeller who you know would say well we're using 39 drips of oil could we do it for 38 uh because that'll save us one cent and you add that up it ends up being $280,000 a year uh you really got to look hard at your costs and see where you can bring in subcontractors that can save you money that can do a solid job that can stick to the timeline um but the the lower you can get the costs on the project from the outset the lower the hurdle it is for your partner and so if they don't have to make any money on it then then it lets you come down to 90 3% Ami or whatever your average is on your on your current you know your your current applicants your current qualified buyers because I heard the goal was 140 which would have obviously let you sell it for that much more so Beggars can't be choosers is what I tell Kendra and Oak Oakwood if they're willing to Pony up the money you you need to roll out the red carpet for them especially if they're willing to buy somebody else's product then they're mitigating their own their own shitty units very good point Snick so all right if there's no more questions for

Nick no thanks for coming Nick yeah thank you I appreciate it best of luck let me know if there's anything I can do to help thank you Nick thank you Nick all right so we've heard from Nick and Tracy um we don't have any of the other applicants here tonight I know mat Delaney um wanted to attend tonight that he is on a plane heading back to Pennsylvania as we speak um any thoughts well I also heard from Richie had emailed me and said that he I can't remember what it was but he was going to be out of town as well so I don't think I got a response back from a couple others in there Melanie Alicia I didn't hear back from her um I feel like there's one other but um I can Melanie Wigan yeah I asked her to attend uh I asked her husband please ask her to attend and I guess she mean she's got four kids okay can you speak friendly about about these candidates or or how's this vote going to work yeah I don't I mean I don't know if we need to take it off a public meeting or something but I definitely think we need to have a pretty unencumbered discussion we can't not have this in public discussion this has to be available to the public um first and foremost and second I feel like we should just consider the people who were able to make it and just go off that um I'm fine with that considering Nick and

Tracy for the time being um it seems like at least the best place to start and then maybe we can go from there I agree Christian I was impressed with Nick I like that he's a number guy and he's pragmatic and I don't like that he doesn't live here but he's building here and uh you don't necessarily have to live here and I like Tracy I mean she showed up she's a busy person but I don't know why you would apply and not and then not respond to emails so how hard is it going to be to get them here for a meeting so I guess you guys know where I stand I got two Vats yeah two openings and do we want to talk about Nick first talk about um yeah I mean I don't want to be Reckless um but I and I don't know that I'd say he's Reckless but I I think he very much wants see how it can get done with Oakwood and how can we push this forward and I think that's important right I mean and and I think he's I I don't have really any experience with modular man I don't think you you've done modular so I think having somebody on the board that can say maybe this would have looked different with um Adam burer if he'd been on the board uh initially because I looked at the proposals and I was like I don't you know I don't know what that goes for so if he can say you know Oak Wood's probably buying in better volume it's probably good for bonavilla to say oh yeah we sold some of our stuff to Oakwood they use that instead of Clayton but I think that's some expertise that we could use because this Project's obviously going to be modular and to get the cost down I don't know that a stick built product anytime soon is going to be viable at least not

in you know single family detached or a duplex is is just going to be tough so I think there's some good value there and I think yeah I mean I I think he's got some ideas on how to get it done and I think that's really valuable right now is that valuable in a board member or in staff no I think it's valuable in a board member because I think how long's the Housing Authority been around three years a little over it been three over two no I don't I think it's got it feels like a lifetime it feels like forever maybe it's only been two it's been two years this will be going into the third I will say I just want to remind everyone what our scope is and is not developing we're never going to be Associated too much with developments that's why the county took this project on instead of the Regional Housing Authority there was no way we would ever be able to move fast enough as a board and get ourselves established enough to be able to take these projects on and while it seems like he'd be a great go-getter and in that sense like I agree he seems like he's on it I do want to remind us that for the most part we're not going to be the ones making these decisions the county or the city or whoever is going to develop the project is the idea that we like take this on is mostly from the perspective of the deed restriction or managing the actual rental um or any other part of the project but when we had that discussion with both our Consultants who directed what the Regional Housing Authorities about as well as now the county um it was pretty clear that this Regional Housing Authority at least in the near future won't be taking on any uh development itself it just doesn't make sense for us in our format to be able to

take that on and there's just no way we could move fast enough without more staff than just an executive director to be able to handle that because when we did have an executive director that being Jackie we weren't able to move fast enough to be able to handle the project itself they needed a full team um which is why the county decided to go with uh taking it back internally and working through it so I don't necessarily disagree he seems like he'd be great for that type of project but I just don't think that's in our future to be quite honest because it's very clear what would happen if we were to attempt to do that mind you while we haven't set a solid foundation for the organization to begin with because we stepped off the uh f um running is specifically with a project rather than starting from you know ground one which is usually you establish the organization you take the first two three years to really set your foundation then you take on projects instead we were trying to do both at the same time and I think that makes it way more difficult to set a solid foundation so I I I see maybe in the future he could be the right guy but I don't know if it makes sense as an organizational Setter the same way that Tracy makes sense um for that and that's that's kind of my thoughts on ni is and where I'm struggling with it is it it doesn't seem like he's the person we need at this moment especially given that he doesn't live here and I feel like we need someone who's going to be able to be super invested into this community as well as um able to come to as many meetings as possible um because it's so who do you have in mind Christian for me right now it's just Tracy I I I feel comfortable with that I don't I would love to have the other people come in person uh and speak to us and give us what they offered to the board um Tracy clearly seems like she has experience in

the affordable housing uh sector in terms of running the org side of it and I think that's valuable experience that we don't have and we'll be lost you buddy Christian are you there Chris CHR hello Christian can you hear us I understand can you guys hear me now yes yes okay I'm not sure what's going on um basically uh I feel comfortable with Tracy being uh the only person to consider at this point she seemed very on top of everything uh in terms of the org uh and affordable housing related to organizations um worked with the governor's office on it um I was kind of honestly impressed by that resume um offered to it and I think that would make a huge huge connection to an executive director someone who's able to put that in in the perspective of a board who hasn't had that experience um I I just think that's going to be the most valuable right now and honestly for everyone else I I I would prefer them come in person to speak and what they can offer our our or before I uh feel comfortable taking anyone else on um any of the other uh I guess it be for applicants outside of Nick okay fair enough thank you Christian Elsa any thoughts um just curiosity has there been a conversation as a board about like what strengths we're looking to get onto this board well I think first we needed applicants totally I'm just wondering like in the past was there any consideration like we want to see this represented we want to have this voice at the table I think it's just been um picking from the pool of applicants and what they have to

offer okay we have not had a discussion about what we'd like to see specifically okay yeah I'm I'm kind of of the mind of Christian making sure that we have who is most valuable to this board at the time like to have three people who are in construction would seem a little like valuable if we were doing development project but having somebody who anyway I I agree with what Christian said and I would love to have more people here to show up to be able to actually bet some of our candidates better okay um Tim do you have any thoughts I have some thoughts um I think Tracy is would be a good selection for me mhm um she was able to make it and she does have the proper background um also has some grant writing skills which never hurts so um I would not be in opposition of Tracy being on the board um and I am not in opposition of having more of the applicants um be able to come in person and um be able to vet them through whatever their background is or what they have to say and then follow up with some questions for them so can I can I say I do appreciate what Nick was bringing to the table his like perspective I appreciate his perspective and his frankness a lot and I thought it I thought Nick would be great if we were

in the development game yeah well I mean we prior to this we just had the county come by and said can you guys can we hand this back to you maybe not to do the development but I mean this is not like a couple Strokes of the pin and suddenly the Housing Authority is free um so I yeah I mean I understand but I also think how long has we've been out here we've been waiting for new board members for four months and we said we got to get somebody seated so we can make some decisions so you know I I think Nick is doing a project in Lake County and has some perspective on how difficult that is I think Cy's has some Grant ring skills hope those are probably transferable into housing and we can have some oversight there I'm not I didn't hear back I mean he was interested but his background is Energy Efficiency and I I I guess you ran into Matt or something so Matt is um involved in um some housing projects in town um he's built some apartments um above the famous and I believe he's a partnered in that business and um which business the famous and city on a hill and he also is um working on some other apartments on poer street I believe yes pop Matt also has a background in law which never hurts to have someone like that on the board so if I was going to pick two

tonight I would pick and like I said Matt wanted to be here but he's on a plane so well we did to be fair we didn't give a ton of notice on this because I think I emailed people Thursday morning or something I think if we got zero response and they're not here that's pretty easy yeah so if I if I were to pick two I would pick Matt bany and Tracy if I had to pick two tonight I mean I think I could get behind that I like Nick's understanding the numbers and and and burning desire to get something done I don't know if um I don't I don't know if he's gonna say I've had it with board governance and let's I could see going hey I did my time the thing about him is if he had been on this board and been part of the original decision making he could have looked at that a few times and went man something just didn't smell right here on the county stuff that's County that's not us well but I mean if had access to to add to the first project yeah would been here we could have that housing authority that wants to deliver units I would agree could have steered the county in a better Direction be like this don't seem possible right um I mean maybe uh I mean I was on the development subcommittee maybe Nick would be a place to put he could sit on the development subcommittee that's a little more Technical and can say this doesn't pass the sniff test for me yeah he's great idea that's 100 units he's done in the modular uh Industries that's um actually

yeah that's a yeah and it sounds like that might might be a better way to employ his expertise I think that's probably true put him on a sub I do like his push though let's get done I like it I like that and let me remind yall that the deel the development subcommittee was the only people who were really in the conversation about who the they should choose the county should choose so it totally makes sense for him to have been there and he would have been an asset there so I fully agree with that it feels like Matt and Richie are the next two strongest candidates could we wait until next time just fill one of the seats and try to get them to the next one try to get them to the meeting on the 19th yeah does anybody have a juding to that no I love that idea I just want to get this done do I mean Richie's background is Energy Efficiency right he's also an electrician I mean right and direct service to this community which is valuable sure but I think we're all trying to do direct service and and I mean this I I don't really know Richie I'm not trying to take anything away from him but I I applied for the hospital board and they didn't select me which was actually a relief but um they picked one of my home owners that was an accountant ran a bank I think really important for the financial piece and then they picked someone that was an EMT because they said losing money in the emergency services department and it's like that's we need EMTs that's an important service that's you know if that's your expertise I'm not sure that being on a

board is going to be a real strong fit so I feel like if Matt has done has a legal background has successfully developed some apartments in Leadville has a look at some more like also has some background on how we can push this forward and get things done and I just really don't want to wait another two weeks and hope that more people can show up or will show up I think we just got to move forward and have a full board make some decisions good uh good points I I just don't know what decision we're going to make next meeting where this makes a difference like that's where I'm at is the only decision we're going to make we can make without a full board you know uh which is the agreement with um the count or I guess the county yeah once we go into executive session and we'll have two at large two City two County that's more than enough to make a decision I'm not in a rush personally to decide o Richie over um someone else uh Matt sounds like it'd be the other option and I think to be honest like it I I would love to hear from Matt maybe he is a better pick than Richie I don't know maybe Richie's a better pick I work with him but not really um he just happens to work at the same organization and I really we don't really co-mingle as much so it would be interesting for me even for me who works with him to hear what Richie could have to offer to us same with Matt I don't know much about him other than he owns stuff which is like like great and I think apartment owning is really important in this community and having Apartments but outside of that I'm not sure what he could bring to the table so to me it's like let's just have a conversation with them it doesn't hurt like we're not making a decision next meeting that requires all the board

to be filled um making a pretty massive decision if we want to own 24 units that opak Wood's going to develop so yeah and that's a massive decision that I feel like we're capable enough to make and Tracy being involved in that process seems fine to me having someone else who I haven't even had the opportunity to vet yet does not seem fine to me um and to me I think that's not a big deal for us to make a decision of a board of like six instead of a board of seven that happens all the time it's pretty normal and quite frankly I think we're capable enough to handle that what you guys think um it sounds like it might not be a unanimous consensus but we have a majority consensus to see Tracy and wait to um to the next meeting to vet Matt and Richie further does that sound like a fair assessment I would like to consider Nick too at the next meeting and Nick as well you bet I'm fine with that yeah okay let's go with that great I will um well maybe I won't maybe we should elect officers at some point tonight yeah well I mean we probably got to have Tracy how many officers do we have five four we have four um I mean I think Tracy's probably gota be here for that and if we want to do that we need to figure out who number seven is going to be okay so I'll reach out to Tracy being the AR te vice president for another meeting look at you just what you wanted we also have to make a motion just to remind you oh yes

sure um I would entertain a motion to see Tracy Fletcher for an at large board member seat so moved seconds all in favor I I hi be so enthusiastic there do my best okay so moved so done I'll reach out to her and and um let her now thank you okay um we did incur some expenses um we we had to renew our insurance um we have a policy um that protects us somewhat as board members I forget exactly what what it's called um but um Sarah Mudge did go through the process of renewing that before she left the board and they did get paid however they got paid late so they ended up cancelling the insurance and then renewing it reinstating it so there was a reinstatement fee of $75 um which I I'll follow up with Jackie but I was working with her because Jackie knows how to get that stuff paid and I have no clue um so I'll follow up with her again tomorrow and make sure that I got paid um we also in the process of losing board members and Commissioners and all that kind of stuff we had let um some of Kendra's bills um go delinquent um but I did work with Jackie and I know um she got the bills from 2024 paid um I'll have to follow her

follow up with her and see um if we got the January bill paid for 2025 great not sure about that but I'll follow up with Jackie any questions on that stuff should we get Jackie flowers we need to get her we should get her something Jackie's been Jackie's been providing the Regional Housing Authority Services even though this isn't her job I just she's been such a she's been of such service to us yeah quite frankly I mean we wouldn't even be having meetings if it wasn't for Jackie yeah and that's expresses our need for an executive director because just to keep this together on a skeletal basis yeah like for me trying to do just putting agendas together and hooking up a backing figuring out what we need to do yeah like I don't have that bandlet right are there any applicants I don't know do we know if there are any applicants no I don't know you don't know the county the county would be the ones handling I think County HR is and my I haven't been reached out um at all in terms of any applicants she just our housing or our um HR Director just got back from her wedding and honeymoon okay so it might take a minute for her to get up on it okay can you reach out to shall we sure yeah and um figure out if we have any any applicants for the Ed position yeah I guess I did skip over that in the agenda Sor sorry about that um so yeah Elsa is going to reach out and figure that out see if we have any applicants and um Rie the expenses U we need to

renew or we need to talk about if we want to renew facilities use agreement with CMC and because that's where we were formally having these meetings were up at CMC um anybody have any thoughts about that I like it here I like this room myself yes close to the yeah this is across the street from a shop so I I didn't know this was an option I think let's do it I mean CMC is really far away I me this is fine do we want to just renew that and have it on file in case we need to use that no I don't think so because that ties up a room for them that they could be using when we can ask them any time it's not like it's a relationship that expires the county has a forever relation there just a we have to sign something there's a use agreement that specifies the dates that you need the room basically is Oh I thought it was like you can't cup math or something at the college no it just reserves the dates we had it reserved up until February okay so we so we could turn that back on quickly if we needed it can and I know who to contact to be able to do that so do any other people meet in here in the evenings that you know of I haven't seen anybody but I don't CHR you we have two meeting rooms you know like two meeting rooms once a month I'm sure I'm sure there's availability you got any problem with using the Annex Building we could have it at the fly sh no seems great it'd be pretty easy for me to just walk on over after work yeah he works right there cool um yeah this is great I didn't even know this room was available this is awesome

and when did I do the minutes when I did them oh oh they're on here twice tempor we only getting 11 roses now we already approved the January 29th minutes and we have decided to defer electing officers until we have a full board how about any updates Christian can you think of anything from the city uh nothing new I think we discussed everything last meeting um oh no there is one thing uh we're going to have the short term rental for people interested in the short-term rental license um Workshop coming up uh here soon I believe next week uh this Thursday this Thursday this Thursday yeah from 6 to 8 so uh or six to S so keep that uh in mind if you're interested in finding out more of the process from the city um short-term L rent short-term rental licenses I think that'll be important as especially now that the county has their licenses uh up and running uh I think hopefully it'll be helpful to clear up some misconceptions that uh we've been hearing okay thanks for that what about not and El you got anything from the [Music] county I know how's the haris B field project they do the getting some push back on it or big time Big Time I know we got uh a decision coming up SC group is asking us for some more money tomorrow we'll see how that goes but I've asked if I can see everything they produced their contract was

189,000 so I just asked him before I say let's give us I just want to see coming into this late like show me what you've done what are we getting for 189,000 that's all okay so no real decisions on whether moving forward on that project or not or not yet no waiting on the planning and we're waiting on community one project I think Jackie's kind of pushed everything back to August okay sub committee um we have not had any reason to meet lately so we have some board committees though right for hiring I guess if we don't have an executive director at this point I don't know if we need to put some more push on that um I don't so I don't know if we want to discuss that what do you what is wasn't didn't we establish a committee to hire an executive director review resumés a hiring committee no we once we have wanted to wait until we had an some applicat okay um we did approve a the second phase of a of the Timberline Ranch is that what it's called Timberline Ranch on um County Road 4 uh it's going to be 89 units and 10 of them once all phases are done 10 of them will be committed to accessible housing so that was just phase two but now it's full steam ahead with that development oh sorry I did forget about that me too I know a big deal Timberline Ranch where is that it's like between

the cemetery and yeah between the cemetery and the turn off to Timber Ranch Timber Ranch excuse me so Nick is involved in that oh really that's on his application do you have any affordable housing development experience and he replied none except for the planning phase of the upcoming Timber Ranch subdivision he was the guy that presented to us no that was a different guy anyway just I thought I remembered that on his app so yeah another thing to consider um okay any other business you'd like to talk about you're none I would entertain a motion to adjourn so moved Elsa thp I'll second and we will adjourn it is 7:12 meeting adjourned thank you thanks so much for coming this evening everybody thank you Christian y thank you all thank you for a good meeting see you and I'm going to end the meeting