Board of County Commissioners Work Sessions - Regular Meeting

Okay, everyone on Zoom, can you hear us now? Yes, we can. We can hear you. Okay. And is it recording? Yeah, it's recording. And can you see the screen uh everybody out there with uh the slides? Yes. Yep.

I'll flip over to that. I just want to introduce everybody um here. Thank you so much for having us here today to give you an update on the courthouse renovation project. The team's been working really hard to bring you information that you asked for a few months ago. Uh so you can have the hard work ahead of you to uh make some decisions and provide us direction on where you want to go. But hopefully you'll find today pretty informative of what we've been working through. Um and especially with respect to some costs. Uh out there on the screen uh we have Lauren Davis and Scott Dill from RA plus a morning.

Morning. I see Brian Young and Mike Potter with FCI Constructors. They've been helping us with a lot of the detailed cost estimating on the hard cost side of things. And then uh the Colleen is actually Katie Dxler with dynamic program management and Todd Reaper with dynamic program management as well. So that kind of rounds out the team. We wanted to make sure everybody was here today in case you have some technical questions for people on the team, specific questions about cost. Um, and they, you know, they're certainly interested to hear your questions and, um, discussion around the project and where we are to date. Um, also we have MWL as part of our team. As you know, they've been hired as kind of the technical um, adviser on the law enforcement and courts piece of uh, the design. So, with that, I'm going to go ahead and get into the slides and our presentation. Not sure if there's any way to make this bigger, but might be as big as it goes. Okay, I'll go with it. It's a touchy mouse. Okay. Um, so our overview today, I know this was already in your folder, so you probably peeked at it. I'm not going to talk about everything here, but this is what we're going to go through uh today. Uh brief history, as you know, the studies addressing the courts and law enforcement date back plus 25 years, I think into the '9s. Um we know this building is aging and it needs some updates. Uh we did, of course, a study um over the last few years and got through design process on an off-site justice center on the Monroe site and it was not financially feasible. So we pivoted to solutions within this space like captured 25 years in one slide.

Uh the previous PCC just as a reminder had directed us um last year to kind of prioritize solutions um with respect to law enforcement and the jail court security the building envelope restrooms and the chambers that we're sitting in right now and then the district attorney space as the priorities. There are obviously other functions in this building but those were the top four after um multiple meetings with the previous BOCC. Uh we had completed about this time I think a little bit more than a year ago uh we had completed a master plan for this building. We engaged MWL and we were planning to move forward with an RFQP for architective record. Um, you know, quick reminder, we had kind of brought forward, um, renovating the existing law enforcement detention space. It's about $12 million. Um, and then an addition, we had talked about um, an addition of bumping out kind of in front of your um, commissioner offices, a bump out addition there for more county services forward facing um, as an option. We had talked about renovation of the existing courts and then we also had some kind of really wide um cast net with LCIS um knowing the school district was working on a plan for that to to look at that for offices. We didn't pursue that as well as the McGregor building. We looked at some options there with demo of the McGregor building and remodeling of the McGregor building but that also was not pursued um after I think one meeting potentially.

Mhm. Um, so just a real quick timeline. MWL was engaged um over a year ago. I don't think that the people online can see you advancing slides, so we may be sharing the wrong. All right, you go to the Zoom. Share this one. Nice. Can you see the updated slides now? Yes, that looks great. Thank you. Awesome. Thanks, Josh, for letting us know. If you want to hit admit, uh, okay, hide the mark.

The three dots, high floating meeting controls, shift so you get the control, all shift H.

All right, your progress update. We talked about MWL getting engaged. They've done some site visits. They presented to you. Um we got some conceptual designs and some initial pricing and then we procured um the architect through a competitive process and Reynolds Ashen Associates was selected. So right after they were selected, they dove in. They had a lot of number of site visits. They met with uh various stakeholders which Lauren will talk about. Uh we also uh engaged a geotechnical engineer and a surveyor and we've done our geotech investigation and we've received that report as of um just in the last few days. Uh we've done an environmental assessment. So you guys kind of knew general areas of some hazardous materials in this building. But um we had to do a full testing environmental assessment and we have that um from Grand River. Fieldwork for the survey has been done. The surveyor is still working through some very Leadville type issues I would say with seed dot and um understanding the way that this property was originally um divided and we're going to try to work to get that all put into one piece of land because this property actually has a number of parcels on it and um RNA has completed their schematic design which um FCI has priced um kind of high level vision. We were looking to renovate these facilities to be modern, efficient, accessible for your justice center operations as well as um you know including law enforcement. I'm going to turn over the next few slides to Lauren. I will probably have to be your slide advancer.

Okay. Um she's going to run through um kind of high level where we are in design and then spend a little bit more time on the various ad alternates that we have included in our in the design set.

Yep. Yep. So after we got our asbuilt model going, we really kind of dove into the stakeholder engagement. And I think with each of these groups we've met at least twice with, but certainly groups like the sheriff, etc., we've met, you know, a handful of times at least. Um, but we sat down with law enforcement, sheriff's admin, we met with the courts and that included the clerks, the judges, representatives from the state, etc. Uh, met with the district attorney a couple times as well as her staff. Um, the assessor, we did have a a brief meeting with her to go through her spaces. um the clerk, the building department, talked with Ann a couple times, facilities, public works, we had a a very big initial call with uh Michael and Stuart on that and then obviously we've worked with Stuart, you know, pretty closely throughout all of our site visits, but then also just follow-up information and questions. it um focused on the county IT folks and also got a little bit of input from the courts on that and I think we still have a little bit of follow-up info with the sheriff side of things in the next steps. And then dispatch, we did have two or three meetings with the new dispatch director as well as Heath to get additional information over the last month. Um and then also important was the city of Leadville. So everything from the planning department to having a first preliminary meeting with the the historic preservation board I think was extremely helpful as well as the fire department. So I think in just understanding everyone's expectations um the wish list the the primary needs etc. All of this over the last few months played into the design and the various iterations that we had

developed. You can go to the next slide. So the SD package um technically we have two options but concept one is the one that FCI has priced. It's sort of the basis of design. It is based on MWL's original concept where essentially the sheriff and the jail flip um and are stacked on top of each other. And I'll go through that really quickly here on the next few slides. Concept two is tracking because it everyone seems to like it. Um there are a couple variations in this and I will I will highlight those in a second. Concept 2 is essentially you put the sheriff's office and all their operations on the first floor entirely. Um this has a nice sort of it segregates them. I think in terms of safety security there are some benefits to it but we'll talk about pros and cons here in a moment. Next slide. So this is the lower level floor plan and I know many people we've been looking at these for months now. Um but this is concept one. So this is what FCI priced on the lower level. I'll kind of start at the top with the blue and work clockwise. Um but the sheriff's law enforcement and jail move to the lower level. So everything that is in blue is sheriff's office and jail and then the orange square to the right would be the new sallyport. Um that footprint is about 840 square ft and that obviously ties into the jail and some of their safety and security operations etc. Um the areas in gray so bottom right is mainly related to mechanical electrical sort of core um back of house operations. We will be

touching this area because HVAC has planned new boilers. Um we are going to to modify cabling and wiring and help clean up some of the IT and MDF um I it MDF rooms. Um the green area at the bottom of the page is the evidence. So this is about 1,200 square feet. Um this is sort of reconfiguring some partitions and just giving them a nice secure space with some upgraded security features. Um and then the left side of the page, the purple and the dark purple, those are the DA and IT offices. So this would be a moderate renovation for their area. Um, and in total, the lower level is what we're proposing. We're touching the most of this floor. I think in total, we're almost about 70% of what we're touching down there just because of the addition and then all the mechanical it, etc. Next slide. So, this is the main level. So, bottom of a page, that's where you're entering off of Harrison. This is where the public main entry is. Um, on this level, that turquoise color to the top of the page, that would be the new sheriff's admin area and dispatch. And it would be obviously right now that's the jail, so it's a bunker. It would be pretty much a full gut removing walls. Um, we're trying to keep some of the cabling, the communications, and radio room um, pretty proximal to where it currently is just to help. Uh but everything else would be a new layout for those uh for their program. Um the small orange area to the right would be that same sallyport edition that tracks up. That's just the elevator

and elevator vestibule on the main level. And then the yellow area would be the community planning department. Um so this one is unique. It's sort of that entire area that you're seeing in yellow with addition of the corridor is about 1,200 square feet. That that really kind of meets their needs. It's not a huge change from what they have. Um but part of it is related to that Sallyport addition. So um they if the sheriff's, law enforcement, and jail go to the lower level, the community planning department, they get bumped regardless. So that's just something to keep in mind that, you know, we need to provide a home for them. If the Sallyport were not to get built, their space gets cut in half. So we'd have to we'd need to kind of talk through some of those issues. But if the Sallyport comes online, Community and Development um gets that entire L-shaped space. It works fairly well, meets their program for short-term, midterm needs. Um and then also it's a little bit more accessible right off the main corridor. So, um, the BOCC bottom right is that brown area. We've proposed just a minor renovation, uh, based on some of their requests and and issues. And then the little gray square that's sort of central to the building, that is right off of a chase. That chase is the becomes the chimney. It goes all the way through the building from the basement all the way to the roof. There's a pocket right there and it works really well to tuck a restroom. And if we stack a new unisex restroom on each floor, this we feel like is a much more cost-effective solution to build in accessibility, provide additional fixture counts without kind of monkeying with those existing restrooms and getting into some additional demolition and probably some additional skeletons

in the closet. So we feel like this is a a more costefficient way to to reach some accessibility goals. And then next slide, this would be the upper level. So this is the courtroom level. Um what we are proposing uh we're touching about I think this is about 60% of this floor. Um, the tan area, the upper left is all the county clerk space. And I think we have a nice solution for phasing. Um, but essentially we can renovate the area for the clerks, for the judges, and the jury. Um, and we're building in some additional security features to sort of create levels of security and and separate the public from the private much better. So, we're pulling out the clerk area. That's the rectangle to the sort of middle left. That becomes the new public interface space for the clerks. And then we're creating a series of vestibules. So, it's much safer. Thank you. It's much safer, I think, for judge and clerk access to access the back of house areas without having to come into contact with the public. Um, this is sort of one of the inherent goals of the project. um and then reconfiguring their spaces to better meet their needs. Um and then the area to the upper right, that magenta color, that would be the jury. Um we are proposing just a light renovation that is the existing jury room. Um but what we've done is we've built in an additional jury chambers to the left and again separating the judges from the public. So the one of the other

judges was previously upfront by the restrooms and again it was just um not not best practice. It created issues with safety and security. But now we've created a new space for this another judge's chamber to the north to the top of page and then the main courtroom. So the big rectangle in the middle of the page that's 1,800 square ft. Um we have proposed a new corridor. We flipped the layout of that space. We found a nice solution for how the the judge's bench, uh, witness, etc. Council, all of that will work. We've tightened up the public seating in the gallery a little bit. We've built in a vestibule at the bottom of the page and a client room to the bottom right. All of this again addresses safety, security, builds in some features and program spaces that are, you know, consistent with best practices in other courtrooms around the state. And this layout is tied to that elevator and elevator elevator vestibule to the right of the page in orange. So that would be the third level of the new addition. And you can see that would be the safe, secure, separate pathway for in custody folks and the sheriff to bring people to court. And it separates that um flow between staff, judges, and the clerks. So that's a quick overview of the design and where we landed during SDS. If you go to the next slide, I won't spend a lot of time on this, but this is concept two. And the difference I've highlighted it in red, the the law or the sheriff's office and the admin move down. So, yep, that that area where her cursor is, that turquoise space

instead of being the DA in purple, now it becomes Heath and the sheriff's admin. So, it's just a flip. Um, the DA moves up, the sheriff's admin moves down. This helps just create, you know, a safe, secure lower level. The public would not be allowed here except for a small vestibule at the lower left corner. The sheriff has his own public entry. Um, and it would be very focused and contained to a small vestibule there. So I think in general having access to the secure parking lot on the upper left, that white negative space, but then also the sallyport to the right. I think it in general he's just he has proximity to evidence, proximity to the armory. Everything is nice and consolidated for the sheriff's operations. And then if you go to the next level here, you can see that purple is in the upper left. It's just a one forone swap. So the IT and the DA come up. Um the dispatch remains the same and we worked through some issues over the last month since SD where the dispatch is the same on both option one and two. I think it just makes sense. It incorporates all of their feedback and input. Um and then and community planning, BOCC, etc. is all the same. And then if you go to the next level again, third floor is the same on each option. So it's really it's the swap of the DA and the admin that is the the big difference here. Um so what we decided through the OAC's with the team is that we would price base bid but we would create a list of alternates and the alternates would kind of provide you all a shopping list um and FCI it it could help in breaking up

their pricing so we really have a better snapshot of the cost of each of these requests and needs.

Um the 11 alternates. We we did list these in order of priority um based on sort of the conversations that we've had to date. Um base bid again is focused on the sheriff and the jail and that swap. Alternate one became the court clerk's renovation. Alternate 2 became the whole Sallyport and elevator edition along with the courtroom renovation and sort of the inherent community planning portion of that addition. Evidence three, alternate three is evidence. Alternate four, restroom core five is the secure south parking lot. So I added this aerial. That box in red is alternate five. So that shows it's about 3/4 of an acre. Um it would be improving that part of the parking lot, redoing the parking lot, adding gates, and just creating again layers of security that start with as soon as you pull onto the site. Um six is the DA, seven is the BOCC, eight is radon mitigation. That's specific to the lower level. Nine is window replacement. So that occurs on all floors on the facade of the entire building and 10 is the re- roof. 11 is a new generator. So the next slides I'll kind of walk you through this. This is the lower level of the building and the alternates that are here. We have alternate two. So the um yep where her cursor is on the right side of the page, that's the new addition. That becomes alternate two. Alternate three is evidence. So that's the 1,200 ft space right there on the south side of the building or the bottom of page. Um

the restroom core is alternate four. So that's the small rectangle that tracks on all three levels above. The district attorney, 1700 square ft right here. That too becomes sort of its own little unit that FCI can price. Um, alternate eight is radon mitigation. We don't have that highlighted, but that essentially happens around the gray area um on the lower level. Nine is window replacement. Again, that's going to be all perimeter windows. And then the generator would be bottom right. That would be getting rid of your existing 30 plus year old diesel generator and replacing it with a new one that will live outside the building and meet current code. So on the main level again the upper right that's the addition so that becomes alternate two restroom floor restroom core again this tracks all the way up through the building but that's alternate four um the BOCC chambers is alternate 7 the bottom right and then again alternate 9 impacts all the levels so that's um exterior window replacement basement. So that's what the alternates look like on the main level. And then on the third level, we have alternate one, which is the court clerk's renovation and judges chamber. So this is that L-shaped polygon right there. That we were proposing to do that first. If you do that, that sort of addresses the um the preliminary sort of um most critical security items to separate the public from the staff. Um and this sort of sets us up, tees us up for any renovations to

come with the addition in the courtroom. Um alternate two is that Sallyport edition and with it we packaged up the courtroom itself. So that's 1,700 square feet of the courtroom. Um, alternate four again is that small tri small rectangle right in the middle. Alternate nine, windows around the perimeter. Alternate 10, so we have two lower roofs here. That's part of alternate 10 and then 11 would be the generator. Um, and then lastly, I think the last slide was just the roof. So, alternate 10 would be re-roofing the entire building and that was about 10,500 square ft for that. Um, and then the next couple slides we just showed a few snapshots of our renderings. So, um, we had we studied the exterior quite a bit with the new addition. Obviously, it it impacts that north elevation. We started with just some generic, you know, uh, rectangular massing models, understanding roof lines, you know, what it takes to get the elevator in there, looking at grades. We do have our first option was to come off directly to the east. Um, this was in the base bid and then I think we've also talked through materials, we've talked through scale, we talked with the historic preservation board. Um, plus in those conversations we looked at rotating the sallyport and there are some benefits to this. It cleans up just the footprint of the addition. It sort of instead of having that garage door facing the public and facing the north, it faces the alley. So the images the two images to the right show the rotated sallyport and they show the scaled down version. So we've dropped some roof lines. We've played

with materials to emphasize again the horizontal lines of the style of the building. We found a very nice match um a brick colored metal. The metal I think distinguishes it from the brick. Um I think it'll be a cheaper option than doing masonry for this, but I think those materials and the scale complement the existing building and help it help it blend in a little bit better, not feel so massive and and so imposing. So, this is where we've landed on the exterior. And then the interior, I think we we did some nice renderings. This shows the flip of the courtroom, sort of reestablishing the judge's bench, uh, making that a nice focal point in this space, and trying to kind of veil and hide some of the ramps and and other elements that are necessary, but achieving all of the code requirements, accessibility requirements, safety, and security, of course, um, with the changes to the courtroom.

That's it. I'll hand it back over to Colleen. Thanks, Lauren. All right, so now we're going to talk about money.

Um, couple things I wanted to say before we get super into this is, you know, this pricing that we've done is from schematic design. Um, after schematic design, we go into what's called design development and then we go into construction documents, which are what gets issued for building permit. Um so we're in the first of the two three phases essentially design we did concept um also before this. So when I was trying to put together various pricing packages I used escalation as if all of the alternates would start in 2026 but I also had to kind of silo them from a pricing standpoint depending on what you guys would choose to do if any. So once we kind of understand this is more to give you order of magnitude on what each of these pieces um come to but my hope is that you know if say you package a bunch then we're going to get economy of scale and those price you know as a package should hopefully come down a little bit but because I had to kind of look at everything 12 projects kind of individually

everything is like kind of standalone so I just wanted to kind of lay that table uh for you um and then We'll talk at the end, but we do have a building code change coming into play this summer and um it will have some pretty significant cost increases. Um and I will let the design team talk about that at the end, but um there is a little bit of a urgency to try to get whatever we would potentially do in 2026 in for permit before that code change goes into effect. And it has to do a lot with like all electric. It has to do with some I think acoustics and some envelope things, but we'll get into that a little bit more with the design team, but other municipalities as well as the state have adopted that code. We have seen pretty significant um spikes in cost because of the code. So, okay, starting with funding sources, just to remember where we were, um obviously the COP was issued for 8 million. There's some premium and some interest being gained on on that money right now. I don't have those exact figures. Um, so I didn't include them in my subtotal there, but there is probably some additional dollars in included there. Um, the USDA, we are waiting on that letter of extension, but that was for 3.4. And then underfunded courts, we have a $500,000 grant. Um, we have to spend $1.5 million of our own money to get that $500,000. So, we're still working with the courts on what that could be used for, but our hope would be that that could potentially be put towards the Sallyport because it does improve court safety, but we need to make sure we get approval from UFC before we would spend those dollars on the Sally Port if you decide to add that alternate in.

Um, so that's 11.9. Um, obviously there's additional potent potential grant opportunities and additional potential debt that you all can, you know, have discussions about. um what that looks like as well. So, I wanted to kind of start at the top and tell you what it would cost to do everything you just saw and then we'll work backwards from the base bid. So, the first um you know part of this was we had our base scope which is law enforcement separate budgets. Um the numbers you're seeing today are hard costs and soft costs and contingency and escalation. So we have all the hard costs from FCI and then um me and my team we put together all the soft costs which include um you know abatement cost, construction material testing, uh survey, geotech, furniture, uh all of those things uh go into soft costs and then contingency. Because this is a renovation project, we certainly recommend a little bit higher contingency than a new build because there's more known unknowns in a renovation, especially in a building of this vintage. Um we also have two more design phases to go. So the thought is that we release contingency as we go through the phases of design. Um FCI is also carrying some construction contingency in their pricing. uh we are, you know, the current market escalation, it's going up, but it's leveling off we're seeing for the most part, but we still want to make sure we're carrying some dollars for um inflation type of things with materials, especially right now. And then the escalation assumes all projects would start in 2026. So, if we want to think about phasing things in the 27 or 28, we probably need to apply a few more percentages on some of these um alternates to get us to starting uh in later years. So, that's the methodology behind the budget. Um if you were to do everything,

we think it would be around 20.4 million. That includes appropriate contingency that hopefully we wouldn't use all of, but just making sure we would have the right amount of budget to go into a project like this. Um, and then the base scope for the law enforcement operations is just under $10 million. So, um, that's tracking generally pretty close to what we were looking at last year. Um, that number was higher because we had the Sallyport figured in. Um, this does not include the Sallyport at this time. Then I uh, we ran all the alternates. Again, it's more, you know, kind of um, you know, order of magnitude pricing. Um, but I'm sure you probably saw this in your packet already, but these are the various prices. The largest alternate, if you chose it, is the Sally Porton Court renovation because it's an addition. It renovates the court. It adds some square footage on this level. Um then the court's office renovation in the back of house and then the you know window replacement or oh sorry the DA renovation which I put an asterric because if you wanted to go with concept number two which talks about in the next slide you would have to select alternate 6 because that DA renovation would become sheriff's space which would have to be renovated but then we'd have to move the DA to this floor.

So alternate subtotal is 10.6 six give or take. And then the next slide kind of highlighted that um DA renovation needing to be accepted if you felt that putting the law enforcement all in the one level, which makes a lot of sense for a lot of reasons um that would increase that cost. Um some things too, you know, the Sallyport is a really important piece in all of this to make this work. Um, so while we did prioritize kind of as a team, A1 as a little bit higher, A2 might be something you'd want to consider if you want to put more funding towards the project from what we already have. Um, that might be something that we would need to make. It's kind of like the center of the cog that makes all of this work before we would do courts. And then maybe we could go back to underfunded and ask them for funding for A1. And I also have a breakout from FCI and I haven't run the numbers yet, but we did break out A2 um because we did include that courtroom renovation. So if we took that out and tried to do something more simple for the time being or we didn't we ran the Sally Port, but we didn't transfer people to the third floor or whatever. I do have a breakout of like that third floor cost for just the courts in there as well, which we can talk about more next week.

Nice.

So, I don't think I have too much more. Um, kind of talking about next steps. Obviously, we're reviewing this this month. Um we would request if possible um because of the sense of urgency around the code changing with the um building permit um to get some pretty solid direction from the three of you on what you how you'd like to proceed um which scopes which budgets if there's scope at all if you want to proceed at all probably I should back up a little bit um and then we would jump into design development phase I think our ANA is already sort of moving moving a little bit into design development now just to keep us generally on track because of that new code adoption coming up. Um we would do an RFQP for abatement. We would also do an RFQP for um a commissioning agent probably in early part of next oh that should be 26 and 26. Sorry.

Yeah, we get it. Um and then uh the design team will also continue through the city process because there's some uh processes there um to get us to be able to submit for building permit. And then the hope would be to um submit for permit before the new code. We work on some temporary relocation depending on who was getting moved where um abatement and then starting construction hopefully by the end of the summer. Um the temporary relocation is a conversation we have to continue to have with FCI and the design team. Uh there is no other holding cells I don't think in the county. So we have to kind of keep what we have in place while we're building the new detention

until we can release the existing detention. So, um there will be a little bit of uh relocation for the sheriff's folks, but not until we're ready to build the not until the new detention is Yeah.

Right. You know what I mean? So, um there's some like jigsaw puzzle going on with and then really depending on what you guys want to do moving forward, we'll start pulling together all that plan. Make sure we're communicating with everybody early and often about what the plan is. Um if different departments are going to have to move beyond just sheriff Um Lauren, did you want to talk a little bit about the new code and the cost impacts that you're seeing?

Yeah, happy to do that. Um so right now we're looking at the 2018 IC series of codes, the international building code. Um there is talk and I think it's happening across the state. Um you know it is an adoption year for the county. So Ann is is considering do we do the 21 and do we do the 24 and when? Um but if we can submit for permit I think sometime before April end of March I think we're in good shape. If we have to pivot and redesign to those codes um it could be an extremely big hit especially related to electrical. Um, I think in terms of architecture structure, it's not a huge thing. Yes, the IECC has some upgrades to insulation and efficiency. Um, every energy code kind of becomes more efficient. So, we may be looking at some more insulation. Um, but those I think are manageable. I don't think it's a huge hit to budget, although it will likely increase costs. Um, structural, yes, we have an addition. um some of the snow loads, roof loads, some of those will increase, but I think given our design, we don't anticipate that being a huge hit or or cost. But it's electrical. So the Colorado electric ready code and solar ready code, I think, would be forced upon the county and that could impact your entire electrical service forcing you to upgrade. It also impacts every room. So, because of that, they're going to look for additional occupancy sensors, um, additional wiring, additional features, and that's every single room. Every single room adds up quickly. Um, plus it impacts your

overall load as well. Um, I think with the the whole solar ready code, right, that you're putting things on the roof that impacts the structural. I don't even know that we'd have sort of the room, etc. to to handle some of that. Um, so yeah, I I think the impacts to budget and and the the overall goals would be significant if if we're hit with the electric ready code. Um, I think it it's sort of like you're going to end up spending money on things you really don't want or care about as much and you're going to have to sacrifice some of those the things you're trying to to deal with, the safety, security, you know, just creating better work environments for your staff, etc. Um, so I think we just want to we want to throw it out there that that there could be a lot of additional costs that the county didn't anticipate or have anywhere on FCI's budget right now. So, um,

I think the timeline, Lauren, for adoption is that July 1. Yeah. Um, I think that's ultimately that's the drop dead date that the state's forcing counties to to pick a path. And Ann, I think is looking at anything between April and July. So that she would require the new code. Okay. Yeah.

And I I the other thing I would offer I mean I think that new addition, you know, is a big piece of it. some of these other smaller renovations or projects. I guess I would say if you're going to defer anything, some of the smaller ones would make more sense. The Sallyport to us would be a big one that I think could and any site improvements also I think are triggering some of the electric ready stuff. So that would be a recommendation is is there a way to do the Sally port sooner than later and permit it under the 2018. Some of the other stuff maybe could kind of fly under the radar. There's no real site impacts or EV EV chargers, things like that I feel like we could avoid.

That's what I was just going to bring up. We've been on some um public education projects. we've been caught in this whole needing to provide electric vehicle chargers. Um and based on the size of your parking lot, there's this ratio and um you know, we work in some school districts that there isn't a single electric car, you know, and so it's um it's a tough one because you it it definitely ends up adding to your budget. So, um, as Lauren said, I think something like the Sallyport, trying to get that

if that's the solution, right, for your law enforcement and getting, uh, people to court safely, um, that that port will be an important piece of the puzzle to get in before the code changes. Turn the floor over to the B VOCC uh, for any questions, discussion. It's a lot of information that we just provided to you.

So, we're sure that these code changes, especially the insulation and electric ready, would apply to a renovation cuz in the in the uh residential world, that's not necessarily true. Yep. So, our electrical engineer did look down that look into that issue. I think she was hopeful that we could avoid it but I think her finding was that we could not just given some of the scope. So is there any push back in your industry against this adoption of code? Or my other question is if we adopt the 21 code

and let the 24 code take its natural path which is obviously disaster and and it's just going to blow up and then the legislature is going to change you know change those requirements. So, I guess the question is, is there any push back in your industry, Lauren, or any of you other guys in the business? Uh, is there a lobby or something that we can help push back on this nonsense?

I think we we certainly can try. Um, but yeah, I think the state is requiring counties to to do the electric ready regardless and and we're dealing with this on other projects and other counties as well. Um, yes, we can try and find any sort of exemption, exception, whatever, if possible. Um, but I I just think it the county with the electric ready is going to get hit regardless. Um, and it is interesting regarding the IECC, I think the 2024 energy code is actually a slight improvement on the 21, but different perspectives. Um, I think it got a little bit more reasonable in the approach, but just gave you more options.

Is there a rural county alliance um type of organization that helps with lobbying for things like this? there is a school rural school alliance. Um they might be already kind of talking about this code. Um so I don't know if there's any type of we certainly could look into it. Don't really know about it until it affects them and then they're like what happened? What what are we doing here? So it's good to know this up front. So I think we should um we can bring it up. The Salida School District is having to change every light bulb in their high school because the current light bulbs are no longer Yeah. available for sale in Colorado.

We we actually talked about, well, should we just go to Arizona and buy light bulbs for the school? Wow. It's crazy. Wow.

Um, I have a question about the Sallyport since it is the biggest piece and I am not pushing back. I'm really just curious to do a secure parking lot and then install those partition separation doors in the on the court level. Does that kind of like help with some of some of the security of getting these of getting folks up into the courtroom safely? like it's just feels like a cheaper option that to me looks like really similar flow secure flow. I know it's not the most secure. The Sallyport and elevator is clearly like tight and tidy, but um just wondering if we're securing that parking lot, can that be kind of Sallyportesque?

You mean on this side of the building? Yeah, on the on the southwest side of the building into the current um stairway and then with the two doors installed in the courts hallway straight into the courtroom. Is that an I mean is that a cheaper option? It does sort of it does it does help. Yeah, it does create sort of a first step. Yeah.

And then triggering all this. I don't know. Just want to make sure we we know what a potential cheap cheap option is. I think it's uh so it does provide some extra security compared to what we're doing currently, right? Um it's it's a you know solves some of those issues when it comes to what the public sees and observes and has access to when we're transporting inmates.

Um but it still doesn't solve the stair concern. I don't think it it still brings um some flow concern too where there's going to be some movement and through hallways where the judges and the clerks will be. Um so moving them to the north side does I think solves everything. Oh, yeah. I totally get that.

So, I really think the only thing that that solves is like, let's say we just secure the parking lot and then we continue business as normal. Um, is is is basically that movement from the vehicle to inside the building uh is is more secure than it is currently. Um, we thought that that the stairs are a huge navigation for us, especially some of these ankle shackles. Um, you know, body shackle to try to move them up few flights of stairs is something we do now. Yeah. Yeah. That would continue. So, how often does that happen? Um, we hundreds of times a year.

Hundreds of times a year. I think we're still in this conversation of how we can't do this if we're not going to do it right. And where do we find the money to do it right? This is, you know, it's sort of like you look at the project and I mean, I can't wrap my head around how we're going to figure this out. It's I like the idea that, you know, there's things broken down into, okay, we can work on this project now and then we can kind of prioritize and do it peace meal. But I I could see that getting really messy. I just I don't have an intimate enough knowledge of law enforcement and and Heath's needs and I don't have an intimate enough knowledge of what the DA needs specifically to see if there's any spaces down to speak on. How do we make some little Tetris moves down there that might maximize space? I mean really honestly the only thing I can speak with any authority on is like this room. It's where I spend all my time and you know it's um I'm pretty sure the professionals who are showing us how everything needs to be set up in here is as close to as perfect as I can envision or you know I could see. Um I just I the dollars and cents component is basically what I what I lose sleep over on this one. Real quick, I could jump in a little bit on the dollars for like Sallyport specifically. So, that option, our base bid is just under 10 million. We have about 12 million, right?

So, what I'm working uh I've been working with FCI on is separating out that court's renovation because we do have a remodel of 1,700 ft of the courtroom. Now, we would need to probably move the jury box. Um, but maybe I can pull that out so you can see what is it for, you know, the structure in the elevator, uh, versus the court kind of being lumped into that and and maybe that's closer to the amount of money in budget we have because we have about $2 millionish for the alternates.

And I will say, you know, we've been talking with FCI, our MEP engineers as well. We met last week just to look specifically at the new HVAC and the new the approach. Um I think we we were able to tighten up a little bit there just with the conversation and understanding assumptions and and our intent. Um, I know things like finishes are an easy thing where we can we can whittle away at that. Still give you a nice, you know, a nice look, a nice overall aesthetic, but peel back a little bit on some of the cost there. I think the design team is committed. I once we we have direction, I think we can really study the options and the cost and work with FCI to help to help tighten that up and cut off whatever fat there is. Right. Um, I was slightly encouraged by the meeting last week, but I know we still have a ways to go in terms of just our own internal ve and like this room renovation, a good chunk of that, or not a good chunk, but a chunk of it is furniture because furniture can get very expensive, but we can look at ways to do it for less expensive if we remodel this room. So, just trying to give general ideas. Yeah, something I mean I watched my staff literally just minutes ago have to climb over chairs to get in and out of where they're sitting. You know, we're talking about doing other things to re reduce liability. You know, if if Matt trips on that chair and falls on his face, we've got liability. You know,

I brought up before, you know, like with this room, how much does it add to push that wall back? You know, there's a cavernous office right next to us that really isn't utilized to its maximum potential. If that wall goes back five feet, our staff has a place to sit and the public has room to actually get in and out of there without tripping over each other, which is another liability issue. And you know, I don't see that that got brought up last time and I don't know if anyone ever looked into that further or not. But um again, because the only thing I can really speak on with authority is this room because I don't I don't spend time in the sheriff's office. I don't spend time, you know, in it or and uh an extra door sure would be nice, but man, I'd really like to see these guys not have to climb over each other to get in and out of here. I mean, in an emergency scenario, what's going to happen, you know, that that's going to get messy really fast.

I appreciate all this work tremendously. I really appreciate both of the um both of the schematic designs that were presented. And I really appreciate the like allocart work too. So thank you. Thank you so much

as you all know like all we're this is fabulous and unfortunately what we jump to is like okay the money the money. So I don't I don't want to uh I just want to make sure we take the time to say thank you so much. This is beautiful work. I do trust what you've designed and and the questioning of like can we do it in this janky way is really a way to be like oh can these be crazy cheap. Um so it's not a questioning of the design or the expertise. It's um it's a desire to actually accomplish any of this for as little money as possible. So, um I just want to make sure that you all know how much gratitude I have for the work and Reynolds Ashen Associates and Dynamics. Really, really appreciate you all listening to us and presenting this today.

I agree for saying that also cuz I think all three of us feel the same way. Yeah, it's just it's a massive stressful subject and don't always express our gratitude for the hard work in our questions. So, I apologize. go straight to do that. Can you do different? How can we get all this but for less money? Squeeze harder.

Well, and I I would also offer there's some inherent benefits. MEP is always a big cost, but right now you have a lot of leaky pipes and a lot of inefficiencies. And I think you are setting yourself up longterm for probably some less uh maintenance costs and and having a more efficient system. So there are benefits there even though that is a big upfront cost. Um but we understand yeah the numbers are are heavy. Um, I'm going to ask a question and no need to actually answer this in a public meeting, but as as architect looking at this entire building and like all the needs of the building, what what would your like dreams for this building be of what it could be, how it could serve the people? Like in my mind, this kind of forgets the scope you were hired for. I'm just really curious about your own um perspective on a building like this. People who work in renovation with antique architecture, like what do you what do you see that we clearly have the scope for?

Well, I I think we've talked about just the front entry and that main that main part of the building along Harrison. I you know, you want to celebrate that. There's some really nice international style elements there. The lobby, some of the materials, the scale of it. Um, I think I think the the west wing, everything we're talking about for the jail, you know, that's all been touched quite a bit. Um, so I mean to gut it, to renovate it and make it what you want, I think makes sense. There's a lot of constraints. I mean, it is what it is. you have a, you know, an old elevator, some some existing elements, staircase, and it seems like an addition done right and and located strategically can help make things just work better for the county. Um,

but I'd agree. I mean, if the sh if the sheriff and jail are going to stay here, I think just the Sallyport makes sense. Um, but I'd agree it's sort of a a tale of two of two needs. You have a very public part of this building with the BOCC and some of those other uses and departments, but then you have a very a very unique need with the sheriff and the jail. Thank you.

I don't have any other questions. I really appreciate y'all's work. Yeah, I don't have any other questions, too. I guess it all just comes down to money and uh talking with Candace about what we can really afford and what's going to

be prudent. I don't know if it's prudent to do nothing. I know everybody wants folks up at the court want what they want. We want new carpet and the window. That's all sinful. Heath wants what he wants. So everybody wants it. Reminds me of building a house. Everyone wants, you know, a turret where they can look at the stars and then all the little numbers add up to one giant big number. So I appreciate what you guys do, too. I think we need to regroup as a team and see what's reasonable and what's sustainable for our budget because it's tight and uh we're in a real different place than we were four years ago or two years ago or three when this started.

One year ago when the COP was gotten. Yeah. Yeah. Do you guys want more information on whether you did it in progressive years? Do you want more information on that or I get that it'll just be more expensive. Yeah, I don't think I need information about that.

I I also want to say I hear you all loud and clear about our timeline and that you need everybody needs really clear direction from us. So um we are committed to giving that and the understanding the timeline of the code changes gives us really clear urgency about the decisions we need to make. So thanks also for bringing that to our attention. like to add a comment to what was said earlier about the uh the work the team has done so far in presenting all this um and hopefully provide a little comfort to you Andy about your comment about being an expert on all these different fields and I'd be happy to sit down with you to provide more information but that's what the team has done with everybody here in the county uh so when we come up with the design or the flow or even the ad alternates they've had a ton of information from all the experts in the field here locally and so that was the hope is to provide you guys with these at this ad alternate list prioritize based off of the the team here at Lake. Um, so the list looks great.

Um, at the end of the day, we need it all. We needed to look at the bottom, the last one. It's a need item. Um, you know, but if I had to cut off an arm, I'd probably get my left arm. It sucks, but we have to do that. And that's what that list feels like is like we need all that. But if we had to go in order, just wanted you to trust that you had it built correctly. Yeah. I hope that didn't come across that I did not. What I was intending to say was that I don't have anything to say about the other departments because I'm I'm going to trust the people who know how those departments need to work and how they need to be set up and built

and the only thing I can speak on with authority is the function of this room because I don't spend time in the other departments, you know. So, I trust what everyone thinks is going to work best. You know, I appreciate Elsa, you know, come bringing forth other ideas, but for me personally, I feel like these things have all been vetted as as hard as they're going to, you know, ever be. So, I don't want to tell the it what their offices should look like. I don't want to tell you what you need in your stuff, you know. Um, maybe there's an idea that would stick, but I don't think I have it. So, you know, my my my realm of expertise is, man, our carpets are really nasty in here. The air is funky. You know, there's not enough room for my staff. It's

there's nowhere to run. That's There's nowhere to run. Yeah. And that, you know, I think when we're looking at the prioritization, I I I want to think about safety and liabilities and and things of that nature. And, you know, where where do we need to keep everyone safe? and you know people out of harm's way whether they're climbing over the chairs or whether you're shackled people try to go up and down flights of steps and you know it's well

there's also liability in the radon piece. I mean if we know there's radon down there somebody gets severely affected by it and we knew it and we didn't do anything about it. What's the uh USDA extension letter? Is that likely or Yeah. Uh they're supposed to have something over to me on the 29th. We had set a time to meet when the fire happened and had to reschedule for the 29th, but they've gotten everything that they need to extend and are supposed to have a letter to me by the 29th is what the last communication they had for Alice and with the USDA was. Nice.

Is there strings attached to that money? There's a lot of hoops. Um there are a lot of hoops to use it and I think we're trying to make sure that we understand them as we go through the process of of using those dollars and try to only use them in places that would create the least hoops.

The thought on the radon too is um I I agree with you. We currently have two employees that work down there in that area every day full time. I almost think we should remove that as an add alternate and just address that yesterday would be ideal. It is obviously a huge huge health concern, lung cancer potential and we are every single day addressing that. We try to mitigate that as much as we can uh with allowing you know outside um that office time but that's our evidence frame and that's where they're living. We have uh uh janitors that work in that area too. They have an office space in there. So I think that is something we should address right now. Oh yeah. I agree from the dog.

Sorry we shut it. No, I know. I just I would now like it open. Thank you. Speaking of right turn.

Um I might I wanted to just add real quick too in appreciation of your staff and everybody that was involved in the project because we did receive a lot of really good feedback. Um, you asked the question about professionals and the desire of the building. Obviously, we were taking information that was provided to us, restudying it, and uh in working with staff, you know, ultimately we're servicing this community in this county for 50 plus years is the idea of this building. Um, so answering that question, we've we feel as a team the bones of the building is all there and there's a lot of value in what you have. Um, so part of our recommendations are just looking to this 50-year plus scenario and working with your sheriff. Um, that's where the option two came from is just that public interaction of what the county and how you how you kind of show yourself and having that overlap of inmates and sheriff and people in there arguing in the hallway and back and forth. It was like, hey, let's relocate this downstairs if that opportunity, you know, provides itself so that when people are entering the front, they're they're entering a place that they feel safe. Um, so that was part of it. The other really interesting thing, as you guys all know, and we've been involved in many court projects around the state, is the laundry list or shopping list that they create from their needs assessment and that you guys had previously designed to is extensive. And through this process, we were able to work with them and find a solution within the envelope that you have that would service your county for the foreseeable future. And they were really happy with what was presented. you know greatly reduced from their original assessment and previous designs. So through this exercise there is numerous county savings in saying that we are providing what the courts are asking for

not the dual courtrooms and all the other adjacencies on new land new everything else. So, I wanted to just follow up on Lauren's response of how we envision this and how we could make this building better and how it services the county. There was just some really good exercises that were done and communication for everybody. Um, so I just I wanted to kind of not end the meeting with that, but just kind of put that additional information out there for you and and just show our appreciation for everybody's input. Thanks, Brad.

Nice. Thanks. Yeah, it's a good point. Is there any consideration for um our how our insurance costs have increased making this building more secure, safe, less liability issues? Is there any noticeable insurance differences that would happen from that or is that not realistic to think about? or but I'll let Stuart jump in here to help because we've been really analyzing our insurance because we spend

an insane amount on insurance. It's not really based Sure. getting our incidents down that are occurring would help reduce that liability piece, but our insurance is really based on revenues. Yeah. So, the liability piece of our insurance is based on our total revenue and then each individual building um has a factor involved.

Yeah. based on our claims and also you know whether it's a safe building or not but those that it would be a very small amount if we added some safety pieces. Now if we were in the woods and we hook some trees out that make a big difference but where we're located you know within this fire district stuff we there's not much we could do but that's a really good question. We're going to have a work session in the new year on all of our insurance costs and some things that we think we could do to try to help mitigate some of those costs and just some things we're ensuring that we aren't sure why we're insuring them. If agreements exist, we can't find them. Uh so I think we're going to do a highle look at that, but I don't know that related to this project how much that would change for us.

Okay. The other thing I wanted to ask if um any of you guys might have an uh idea is that if we were to go all hands on deck and calling everyone we know, every friend in high places, we've got I I know every county's courthouse renovation presents a ton of challenges, but I can't imagine that all of them are as strapped as as difficult as what we're looking at right here. What's what's the how realistic is it to think that we might be able to find some additional funding somewhere, federal, state, anywhere?

I think there's an opportunity to go back to the courts. I think if we were in process they might consider giving us more but I also am not going to throw my eggs in that basket considering feels like an ever moving target and they don't know how much money that they really have in the underfunded courts. Um I just don't know how much funding is going to be available for this kind of work in the future. It's just not really incredibly certain right now. Yeah. But that that is something if we you know are in this process we'll definitely go back to them next year. But I also don't know what they're going to have next year.

What I'm wondering is if we started one thing you know like the Sally port or something and we got in process does that change the dynamics? Does that open up new doors for us? Is that you know and how it you know how hard do you think last year were they really how much effort has been put in traditionally from this county and hunting for additional funding dollars?

Well, I think that they did a good job with the USDA piece. Did I don't know if they fully flushed out all the things that were needed to secure it. Um, I think the devil's in the details and I don't know how much we really paid attention to those sometimes. Um, but I I think there's the opportunity to to go back to the courts, ask for more funding. I don't know how many other real funding opportunities are available, but we can explore those options. I think this is me personally. Um, we probably should have borrowed enough to do the project and actually do it correctly. And I don't know why we didn't. I mean, sure, you have a monthly or a yearly payment that you've got to plunk down, but it's going to cost more over the life of the project. Um, I have reached out to the people that hold our cop to ask some questions, trying to get you answers before the 31st,

before the 30th, honestly, of what would it look like if we took out more in a cop? What does it look like to use the cop? Does it have to be um when's the deadline to use it by? Right. Yeah. Uh so I I do think I'm asking a lot of questions and trying to pull all those pieces together. I just don't know the funding outlook right now to ask the government or government grant funding is not really it's just not favorable right now. Yeah. You know, to to find things, but we'll continue exploring. And I think I'm trying to have as much of that information to you guys

to sit down and and look at that holistically and just ask what can we do with all the dollars we have and what's the smartest thing to do. Yeah. We've been successful with some public projects with Dola, the energy impact assistance fund specifically, but I believe Katherine has looked into that and they are going to be down on funding as well. And you have to be strategic about what quarter you apply for that as well.

So, that's a possibility for infrastructure projects. Like, we were awarded a million dollars to bring a water line to a school that didn't have a water line um through that fund. And um so there's some you know it's significant dollars. It's not like you know 25,000 here 25,000 there. Um it's in the seven figures. You can apply for up to a million dollars through that fund but you are also competing with lots and lots of other places.

Yeah. And you to your back to your original query about additional sources. Um, we're in the process of the preliminary pieces to a master plan which may bring possible options for a little bit of funding and we we have list of 228 properties through the assessor's office. Much of that's mining claims that really have no value, but some of it does. And we're the board's going to be looking at that master plan through uh dynamic program management here right after the first year. Yeah.

So that may be I mean it's not necessarily the answer but that may be one option for something. Can you say that again? You you've identified 228 properties for disposal. Well, disposition. Wrong word. Disposition. Perhaps I didn't say that right, Matt. Um, there's the county's assessor's office has a list of uh board of county commissioner owned properties. The list is 228. Yeah.

And I've been analyzing that. Our water specialist, Bryce, has been analyzing that. our um mapping person, Shelby, and we're going to be working with uh the program management to help determine what what those properties look like so you guys can make good decisions. But out of that 228, most of them are like a portion of a mining claim. So 228 is a really large number but um a lot of those are they don't really have value but but there is properties according to the assessor's office which is not up to date on our properties because it's not a priority because we don't collect taxes on those um but but there is something to look at there and um Colleen actually has experience in this. I'm just doing some background work on it now.

Yeah. So really understanding what all do we have of all the things we have what does it need so we can holistically say this is a plan and a path forward. So I do think as we understand those pieces we'll know are there things we could utilize that maybe would fund this project. I think we we weren't here when we received this project. it clearly it would have been helpful to come into the project knowing that first but we recognize there's value in getting that done kind of concurrently so we can really make a decision about what to do

um so trying to pull all of that together for you guys so you're not just making a decision about this without thinking about the the whole Yeah of all of the things yeah yeah I look forward to that a lot so I think in early January we'll have information on the assets. Um, but then we'll dig into more of a facility condition assessment of the assets and that can help determine, you know, if your rents, for example, renting space, do you actually have room somewhere else or is a facility, you know, those types of questions I think that have come up quite a bit lately. So, we're trying to work through that, but we won't have any like

we won't have a master plan for you in early January, but we will have the the list of your assets um available hopefully. it. I didn't realize it was that many, but um that's unusual. But maybe not for the kids. No, that checks out perfectly. That could be that could be a

wow. Okay. So many more conversations to be had. Mhm.

And this is really informative. Um, I was going to offer I know Colleen had mentioned, you know, if you were to do the Sallyport, we talked about, do you not provide access yet and punch through on the third floor or do you just go ahead and flip the jury box only and then set yourself up for pursuing another round of the underfunded courts next year? I do think there may be an opportunity there. I think I was just looking at spatially, you know, we can talk with FCI about if we only do that and and how we can phase that upper level. Does that at least that gets you over the hump with the codes and sort of the the primary safety security items and then you can pick off smaller interior rens while pursuing more funding next year. That might be worth looking at.

Okay. And it would improve the court safety a little bit. It's not the full thing yet, but it would help. That's significant. Yeah, you don't necessarily have to pull the trigger on the full courtroom renovation necessarily. So, I'll have more info on that breakout next week. Okay. And I do believe that helps with our attempt for money with the voting courts next year that we actually show that we have some movement. I think that's a big component of what they've been looking for at Lake County is some movement. So, hey, we a hole in the wall. There's a guy out there with a tool belt on.

The presentation next year. Yeah. It's such a who's going to blink first situation.

And everybody in the room knows is these things come up. We're just looking for opportunities to give you best solutions, best practice, and ultimately if it doesn't make sense between, you know, the owner's rep, FCI, and ourselves, you're not going to see that recommendation. Um, or as you guys vet things past us, we'll evaluate each one of them, and it's individual and what it brings. What we don't what we do not want for the county is to create rework and and spending money that we're only going to undo later. So, if something in a phasing doesn't make sense, we're not looking to just spend the entire budget or ask for more money. We're we're just here to help guide this process. So, um we're here to help. So, just wanted to make sure everybody understood where we were as a team. We're we're really diving into this to see what benefits the county the most and um sets us set you guys up for the future. So,

I fully trust that. That's why we hired you all. Thank you. We trust that that's how you that's how you work and so far you've proven it over and over again. So, thank you. I have no other questions. Nor do I. Nor do I. Thank you guys.

Anyone else in the room, staff? Anyone? Okay. Thank you guys. Um, mirroring what Elsa said, we appreciate all the work you guys are putting in this and I have a very high level of trust that everything that you're doing is the most logical and the best course forward. Um, on our end, we just have all this stress hanging over us about the dollars and cents and that's kind of our job. So, sorry if it that comes off as the only thing that, you know, we're we're looking at, but uh I I do want to say thank you for everything that you're doing. Absolutely. Yeah.

Well, happy holidays everybody. Thanks so much. Yeah. Thank you. Happy holidays. Yeah. All right. Well, if that's it, then uh it's 10:26. No, we have another item. Oh, there's a gender item, too. You have to do the supplementals. Oh, that's right. Sorry. No. Thank you guys for joining us. Thank you. Bye. Thanks all. Thank you, Colleen. When is the next escape? When's the next time we'll get to talk about this? The 30th. We have a special meeting. We have an executive session.

Just with Colleen. We're not going to discuss it openly before we're going to save everything. That would be I think we're talking about lots of different components and contracts and that's why it's an executive session then we will talk about it in a public session to have a few things but you finding it would be really disappointing just oh my gosh in January there's just a lot in there we'll do it I want to discuss.

I want my wall. It's not that. It's like a shotgun. Okay. Um I'm going to talk to you guys about a couple of end of year supplementals. um at the end of the year we really make sure no um fund would be out of money and touching their fund balance unless we actually had planned in the budget to touch their fund balance then we can't right so like we plan to touch some of road and bridges fund balance next year

because it's tight budget year to make sure that they're in in budget but for 2025 we did not budget for that so they are um going be right on the nose of like having enough um to to operate for the year. So, they're going to need a little bit of money from the general fund for this budget year, not our general fund reserve, what's there right now. Mhm. Um as is the water enterprise, we knew that they were going to have startup costs and if they didn't get to that issuing permits, we'd be fronting their expenses. Um they actually just have had their last meetings with lawyers so we can move that along. Bye. Thank you. Thank you, Sheriff.

And then you guys had me what? $300,000 from a courthouse renovation to cover our work that's happened so far this year. It is not going to cover the last round of invoices I've just received. Um, and I need to pay them. Uh, so I'm going to need a little bit more from the general fund. We decided to pay for all of the work that's happened so far from the general fund, not the COP, not touching the COP. So that's essentially what these are. And I'm just going to walk you through them, let you ask any questions if you have any. Um,

oh, I shouldn't have opened it that way. Sorry. I'm going to close that. Well, if you open it not in the app, it will not be weirdly formatted like this. So, just I apologize for the junky formatting. It's just the way I open the document. Sound good.

All right. So, the for the courthouse renovation fund, I uh have got a handful of invoices hanging out there um that we're going to need to cover. In order to cover those, we're going to have to increase um the amount of the supplement to the courthouse Renault by 415,000. They really have kept the billing pretty tight up until, you know, they've just done all of this work for us by 415 or up to 415, I believe. By So, if the original estimate was 300, we're going up to 715.

Yeah. I mean, we would have been paying for all of that out of Yeah. out of the um COP. COP. Actually, I'm sorry. It's total 450. Okay, that's what I'm It's another 160 on the three that we had. One 160ish. Sorry, that's okay. That makes you feel this is the total transfer for the whole year. Yeah. So,

cool. We don't get to not pay those, but we we are really trying to get in the habit of getting the supplemental before paying for things, which I without the books closed, I don't know that that is what has historically I don't know how they could have happened. So, we need extra 160 for courthouse understood. Roaden Bridge. Here we go. See the house 240 is the water.

So road and bridge. This is, you know, we have to estimate where we're going to shake out at the end of the year because we don't want to end them h having to touch fund balance if we didn't budget for it. We just need to move around I think we ended up doing they put the water 35,000. So earnestly, this is just to be preemptively cautious. We anticipate that we would receive another Toronto specific ownership tax of 35,000 and we assume that it'll come in in the first two months of the year so we can post it back. We don't know definitively that we will get it by that time. So we don't want to end in the hole. It's a just in case.

Yeah. So we're moving that 35 for general fund to road and bridge. If we get that money in the next year, we can adjust for that in the 26 budget. We just don't want to we we by statute can't end with a fund in the negative at any rate. Um and because they didn't budget to use any of our fund balances in 24 for 25, I cannot use them. Got it. Um although next year we did budget to use some of road and bridges um fund balance because they are expensive and they don't fully cover themselves and we know they won't. I mean if we when do we have to get it by to be able to back

we have to have it by the end of February. We can take the first 60 days in the year and post things backwards and we can take things that we received in 25 and acrew them to the to the next year. Okay.

And then the last one is the water enterprise. So we've got an invoice that we need to pay. Um, and we budgeted for 166,000 of revenues, which we know that they didn't start pulling in this year. Um, so to keep this fund in balance, we're going to be transferring um around 114, I think, was the full transfer to get them in balance for the year cuz they didn't fully receive that amount. And then we know that we're going to pay around 30,000 of grant expenses in 2025, but those will get reimbursed. We just know they won't be reimbured in time to post back to the year. It's also fun that the natural resources and water price enterprise fund is number 100,114.

Yep. Very satisfying. So there are we're going to make it means everything. We're going to make sure that those get transferred to keep everybody in balance for the year. But just letting you guys know where those amounts are coming from and and why we're asking for them. There are no other supplementals because I told people you have to quit spending. And uh what about the we're not supplementing anyone else. What about the grant? The grants fund. We're going to make it supplemental, aren't we? Yeah. I thought we had to make a supplemental to be able to close it for next year. We already did in the budget. We already did.

Yeah. 2025. Well, we'll close it at the end of 26. We went ahead and budgeted for it accurately for 2026 so that we can close that grants fund. It really creates a lot of challenges for reporting. Like you have to pull from two different funds and create the reports outside of our software, which is fine,

but it's a step that we don't have to have. And we talked with our auditor. It also makes us have to budget for a grant in a separate place than where the grant actually lives through our department, which gets really confusing. We love funds and like county government and we're trying to really clean up and ask ourselves like where is the fund really needed? You know, is there a statute that creates it? Like public health and DHS, those are funds we wouldn't get rid of

versus, you know, the these funds that we've created like when you have an enterprise where you're bringing in money, you would keep that fund. But there are just some places where we we have funds cuz we just like to have a lot of funds. And I think every time we were afraid we would conf we would mix up money rather than ask ourselves. I wasn't here, you know. So what I'm noticing is when we didn't know how to keep things separately correctly, we were like a fund. Yeah. Yeah. And that's not really why a fund has been created. It makes it really hard to move money. to move money between funds, you have to do the supplemental process. Yeah.

So, it gives us a little less flexibility. Um, so those are coming up to vote on on the 30th, but want you to know what the heck you're voting on and we'll have the actual uh language put together um through resolution and that's what you'll actually vote on.

And there's one other item I want to bring up that we'll be addressing on the 30th. Um, we have a resolution uh by the last commissioners, you know, that we we were awarded the congressionally directed spending. We secured the grant. Um, actually, this isn't the right one. I'm sorry. Sander put the wrong one in there. There's a second um uh resolution that you guys inherited that committed us to the five million the five million from our general fund reserve.

I feel like that given the fact that our books weren't closed at that time. I I would like to ask that we amend that resolution. I think we need to commit some money. I didn't budget anything right for the work that's going to start happening next year. And if we don't touch the zop, I have to have a way to pay for what we're going to keep doing. Yeah. I'd like to ask for us to consider no like maybe 500,000 to operate off of till we have a full plan and then you can always amend it again to commit more. Yeah.

Um we also, you know, made some decisions about a land purchase that were also in that resolution that we've, you know, voted to do differently. So we need to clean that language up on the 30th. Okay. Um, but those are two things that we kind It's a little bit of housekeeping with our resolutions. And I think on the 30th we we've got a little more time to schedule to talk through how long do we have to use the cop? When do we take a penalty for not touching it? Um, yeah,

you know, I think there's just a lot of questions that we need to ask and get answers to and have a fuller discussion on the 30th without, you know, our our our partners who are, you know, going to be using a contract with us. I just think we need to hash through a lot of internal like what is smart? Could we use part of our general fund reserve? What's really wise with audited numbers in hand? Yeah. uh so we know what we're working with before we before we make any more decisions about the courthouse. So on the 30th we're going to have we're going to potentially clean up two resolutions or just the

the one resolution that actually has the land purchase and the $5 million allocation from reserve fund. Then we're actually going to do our resolution for our supplemental and then we'll we're also going to have our executive or Yeah. Yeah. Whatever that's Well, yeah. And then there'll be an action and then an action after the session. Yeah. And just to give Yeah. some direction on what you guys want to do. Mhm. Okay. In the event that direction is we need to have another session to figure out our direction. I just think we

need all the information and and just a little time for you to digest the information you just received. Be like here. Now make a decision in five minutes. Yeah. No, that's not good for us. So, this is all that I had for today. I just wanted you to know the the supplementals that would be coming up and why. Thank you.

Oh, I don't have any questions. Yeah. Thank you. All right. Do you want to close this out? It is 10:40 a.m. We will conclude this work session. Blake County Board of County Commissioners. Thank you, commissioners. Thank you, staff. Thank you, chair.