City Council - Regular Meeting

Thank you. ¦ ¦ ¶¶ Thank you. ¦ ¦ ¶¶

Good afternoon or evening. Welcome everyone to the June 16th, 2026 City Council meeting. that in just a second. And before we go any further, I want to congratulate councilman-elect Jared Armstrong. You campaigned for quite a while, both you and your opponent, ran good campaigns. So congratulations to you, sir. Thank you for joining us tonight. I'm excited to have you as part of the team. So thanks for being here. Thank you.

You're getting sworn in what?

So anyone listening that wants to be here, come celebrate the swearing in of the Councilman of Life, Robert Strong. All right. Well heard invocation. Pledges, of course. We're going to recognize, I don't know who this guy is, Armini Mizani, I think. Adam D. Any questions on that? If not, F2, consider the resolution authorizing payment

members of NAFTA for 30 years. It's a regional activity, so we put in them in that way where we have a joint share of things like hazardous spill, regionalization, soil water rescue, all of that. So rather than us having all those activities, each city in NAFTA has some sort of collaboration.

And it comes out of the fire department budget, right? Yes, ma'am.

Don't worry, Mayor, for a time. Aaron made me feel just as silly when I asked him. Typically had this on an agenda citizens, so they've just finally ticked over 50,000 Okay, that's a great partnership good question F3 consider a resolution approving change order number three to the construction contract for the water system capital improvements plan any questions on f3 I All right, F4, consider resolution approving a proposal from Anderson asked for stabilization improvements at Shady Grove. Questions on F4?

I noticed we got a bit of a discount.

At the end of the two years, we did an inspection and documented that the road is not performing like it is expected to and it was separating and had cracks. Under the performance bond, the contractor is required to come back out and repair that and put it back the way it's supposed to be. In the process of doing that, it was determined that it was not a failure design that was on the bottom, the ground underneath, and there's some surface water that was intruding into the base. And that's where it failed. So rather than the contractor going back and putting back exactly what was supposed to be there by design, we, the city, have changed the design and put in some cement stabilization for that base so that if and when water continues to move in, it won't erode it like it has before. It's a little bit more expensive. We don't do it to all roads. But when there's no known water source, we'll cement stabilize that base and then mill the road back on top of it. That's the change that we are covering the cost of. It's the additional work that hadn't been done before. And who determined the design flaw? So it wasn't a flaw, it was an unknown water source and we believe it is the size of the trees that are adjacent to the road that continue to draw water from around. So even though adjacent property owners maybe irrigating which is absolutely typical and normal the trees have their way of moving water and attracting it and creating paths along their root lines that until you unless you dig it up it's not a design point you just don't know it's there it's just the south half of the road and it's just on the south side yes

So unknown pre-existing condition.

That's what it is. All right. I was curious about that, so thanks for asking about it. Let's look at any other questions. F5, consider a resolution approving the purchase of five LifePak heart monitors and related accessories. questions. So these are the AEDs?

No, this actually goes in the EMS and the ambulance. That's the monitor within that ambulance, so when you're in there, they set you up to that, but then that way they can provide that data as well to the hospital once you're delivered. That's important.

It seemed like it was an efficiency, like very

Yes, sir. We've been using some form of WIPAC for a significant amount of time. This is the newest reiteration of it, so it's been reformatted so it even provides better recovery and better data to the hospitals.

And that comes out of the general fund.

That's also a general fund. Now we've, so yes and no, recognizing the cost of these life packs, we'd annualize that over 10 years. And so we put, each year we put aside 10% of the cost of life packs for the future replacement, much like we've done for the cots and the ambulances and all of that, so that when they reach the end of their useful life, we have the funds sitting in our replacement fund.

smart and this is just doesn't really change my my view on it it just in case anybody asked me we're buying five but we only have two in

who keeps this on our American Heart Association score, which we're a gold level in for the city.

All right.

Okay, we'll do the consent items. We do have a couple new business items. an increase to the purchase order with Safe Industries for maintenance and repair services for fire department vehicles and apparatus. Any questions on F6? Good catch, Councilman. Okay. New business, H1, it's a public hearing. Consider an ordinance approving an SUP with a variance for an existing detached garage. Any questions on that? I do have one. Do you think Sarah, the contractor, or owner will be here tonight?

I believe both. The contractor will be the newly hired contractor. Not the previous one. Not the previous one. That's correct.

The previous one had forgotten to get a permit, correct?

Multiple times. I'm not going to say anything. Well, actually, I will. It's like when my kids forget to pick up their room. Just like that. Just forgot that. All right. Any questions on H1? This is really great.

Whenever we have an accessory going in or an accessory structure that comes forward and it's, they're almost always outside of the 15 foot limit on the height. Yeah, on the height. But we never really have a good explanation as to why they're designing. If the code says that they have to be this height and then none of them are coming forward within that height, that indicates to me maybe changing it or asking them why. I don't know.

Sometimes you can tell on the plans. There's quite a few that have come through with an attic that they're using for storage. They're putting their Christmas tree or whatever decorations up there. We've had a few that are actually, I think you're all familiar, we've had quite a few that come through because they're building that structure to work on their classic car or to store their vintage vehicle and they're installing some kind of lift so they can They can work under the vehicle and so sometimes they need the height for that that lift But to your point we can certainly look at that in terms of what the average height requirement is for those structures I think if you listen to PNC if this is the right one They said the reason why they had the height that they did is because they want to match the slope of this So it's got a consistent

from PNC where the city had to ask them multiple times to stop their test and not to do it, and they still did it anyway?

Unfortunately, yes.

Can you clarify what happened, sir?

So we got an initial complaint about work without a permit. We did put a stop work order on the property. There was a lot of back and forth with the contractor at the time trying to get them to apply for a permit. During subsequent code inspections, it turned out that they were, again, working on the property. So they were issued another stop work order. A lot more back and forth with the previous contractor submitted a building permit that was illegible some other kind of subpar documents ended up identifying the fact that the height exceeded what is allowed for an accessory structure so you know it communicated that they needed an sup this is all over months of of trying you know to to go back and forth with them ultimately the property owner realized came just came into our office one day um said you know they thought the contractor had applied for the sup and contractor doing that. So that's when the owner really took it in hand about a new contractor and got everything lined up to properly get the building permit approved and also go through, of course, the SUV process.

H2, it's also a public hearing. Consider an ordinance approving an SUP for Chalk and Steel Company to operate an indoor entertainment facility. Any questions on H2? All right. H3, public hearing as well. Consider an ordinance approving an SUP for Alpha and Omega Chiropractic to operate a chiropractic office in an existing square.

and how many existing parking places do they have because I think in the packet they submitted they said they had seven and the presentation I think it's at six did you just yeah do six seven was that on purpose we'll never know well played sir we'll never know so they are most public park

clarify so their total parking requirement is 10. there are six public parking spaces on the rain street okay um i'll verify that unfortunately i'm sorry this is calvin's item he wasn't feeling well so i don't know it in and out quite as well as he does um but they have additional space in their driveway um for employee and their own that's what they must be referring to It's certainly possible we had a disconnect between the memo and the presentation, though.

I was just confused. Thank you.

Of course. All right. H4, consider our resolution approving one variance request for one lot in Highland Terrace Mobile Home Park.

We've had a lot of these, haven't we? It seems like they just trickle in every few months.

The last three years.

So it is.

There's one difference. What's the difference?

Yeah. Sarah. So, I mean, I think the reason that we have seen... So this is, I think, the 30th property to request variances. So this is a subdivision with... A lot of the lots are under 7,000 square feet, and it's zoned SF-36. So it is almost impossible for anyone to come in and build a home to the SF-36 standards and to make sense on a lot that is So that's the reason for all of these variances. And I think there was a lot of council discussion on this shortly before my time, maybe about four or five years ago. I don't know if anyone else wants to chime in on the history, but that's the reason for the variances. At the time, the council just didn't have the action.

over the last five years.

And when it was annexed originally. How many are left? That's why it was 36,000, and they were hoping they would combine the lots, but what people are doing instead is going for variances instead of combining multiple lots.

How many, well, if you don't know Sarasota, how many are left out of the 30?

So this is the 30th one that's requested a variance. How many?

All right. Unless there's any further questions, H5, consider a resolution authorizing the city manager to execute a franchise agreement for city solid waste collection and recycling services. And we're going to hear some presentations on that. So I guess one process question. So if the council acts tonight, then we would be approving it as part of age five. And if we don't, then we would table it until the next city council meeting?

Probably put it on the 23rd, or you can do the 7th would be the other. I think the process action for tonight... The 23rd of this month? Yes, sir. Okay, so we could do the 23rd.

Yeah, that would make more sense, the 23rd.

And then the intent for tonight, assuming you want to approve a direction to execute a contract, we would go in that, still work with that company to finalize the legal form of it to make sure our attorney and their attorneys are good with the terms the contract and then bring it back for council final adoption on the 7th so because we also have to update our udc to do that so great okay and then we do have stan is he on zoom tonight yes yeah yeah thanks for being here stan all right okay

Well, no other questions. Let's get in the work session. There's no executive session item, so D1, we'll discuss canceling the July 21st 2026 regular city council meeting. I think I talked to staff, and if y'all want to get together on the 21st, no big deal, but I if that's the guidance that you give us, we thought it would be nice to give folks a little bit of a break. There's some other, I won't name names, Southlake takes the whole month of July off. Did I name their name? I did. Yeah, so they don't have a city council meeting in July,

bring that to you yeah we usually almost every year I think the last five or six years we've given them based on where the holiday landed we give them that meeting off but with this one being on the 7th they're not taking it off so I think it's a good idea on the 21st that's usually when I do it so they can plan their vacations I'm good with it councilman elect sounds good to me they probably need a vacation yes sir want

if you all have any concerns or...

It's great. Do we have any applicants that are in the queue?

In preparation of the potential cancellation, we worked with the applicants and actually liked the idea of a couple moving to the next meeting, so even P&Z will actually be canceled next meeting, because whatever's on this month would land the next month, so it actually worked out really well, given the items that were gonna go on the agenda, we were able to kind of move that all around appropriately. The only thing that escalates is the KDC public hearing we'll have to have on the next meeting, council meeting, and then we'll do the crime control public hearing, the first meeting in August. Other than that, we're able to move everything around accordingly.

My only concern was if we were putting someone off and costing them money.

Everyone is amenable to the change.

I guess the only thing I would add, too, is that this becomes a, and it sounds like it's been a practice, but, you know, for staff, it would be nice going out, you know, like long-term that they know that they've got, you know, one or two council meetings that will be canceled in July so they can plan their vacations.

exactly opposite okay great so Kelly look into it I guess bring that back to us based on your comments councilman rankly yeah I think that'd be great what's the other one we usually one of the ones in December depending

But I'll look at the calendar and the holidays and kill RISD and just... Do it make sense?

Yeah. Awesome. All right. I guess we're good to cancel July 21st. Thanks for weighing in. D2, discuss a potential November 2026 charter amendment election regarding the transition of city elections to the November uniform election date. We had talked about this earlier. once or twice with the previous council. My understanding is from a process perspective, if we were going to take action to have this on the November ballot, Kelly, correct me if I'm wrong, but we probably need to give feedback today, kind of a temperature check, go for it, or we're not in favor. If we were in favor, we probably need to vote the first meeting in August to send it forward. So formal action would be In August.

August 4th, preferably. We could do it as late as the 17th, but preferably the 4th. The first meeting in August.

Okay. I'll be really brief. I guess I don't really view this so much as the city council deciding should we have elections in May or November. main question in my mind um obviously i had indicated uh you know i'd be in favor of sending it to the voters so that way they would have the opportunity to weigh in this is their seat not ours as councilman whatley as you you wisely articulate um so that's my point of view i think i would be in favor of sending it to the voters but with the new council just wanted to and the timing with the state wanted to get the temperature where y'all are at so we'll go around the room if you don't mind uh councilman rancliffe yeah i think um

I guess a couple of points on that. I like the idea of moving it to November, and I think part of it is rooted in the fact that we just have so many, gosh, five was it yeah for those that's a ton now maybe this year was a little atypical but I still think you know we still end up in a scenario often where we've got at least two or two or three elections a year you know one of the feedbacks that I got while I was out campaigning was we have to vote again didn't I just vote for you and I think at the end of the day you know we're concerned about voter turnout or making sure that we have good different voting groups within the city of Keller, I think moving it to November does make a lot of sense. Okay. Councilman Whatley, what do you think?

Well, I'm torn because I don't want the national elections, the midterms, I don't want to muddy the water, but if we take it to the voters,

That's kind of where I'm at as well. Councilwoman Brennan?

Yeah, for me, pros and cons. Pros, obviously, then you would eliminate a whole bunch of elections in the middle of the year that we just got through. Con is, no ballot can be really long. Yeah. I mean, you get a bunch of judges and stuff on the ballot. And you're mixing, you know, so there could be just in the general election with judges and county and state offices, 65 positions on the ballot. Now you're tacking on school board, which now we have two for that. Now we're going to tack on city council. It just makes for a very long ballot. So I like the idea of bringing it to a voter because you hear voter fatigue, but their voter fatigue is because of too many elections all through the year, but I also just because they're there voting for top of the ticket doesn't mean they're going down and they just give up after two-thirds of the way through it because it's too long. I hear complaints about that as well.

Good luck, Charles. I hear complaints about that as well. We'll get to four and five. I don't know about six.

I recommend bringing it to the voter because I hear both

Not to beat a dead horse. I have some concerns or some questions, logistical questions, I think, about how we would try to get our messages in front of voters when we're competing with presidential, senate, governor, and everybody else. But that being said, I don't think it's our place or my place to stand, act as a gatekeeper for the voters to tell us what they want. So I'm in favor of sending it to the voters. Okay.

Yeah, it sounds like we're already there. The only thing I would offer is either do this change or do we want to have them vote to change to let the city council vote on it like the school board does it. So if it turns out we ever want to change it back in the future, we can without having to do a charter amendment. the council could vote on it in the future. It'd be the same thing, just a different way of doing it and doing it like the school board does.

I'm just going to reset it to make sure I understand. That's the nice thing about this group, Councilman Armstrong. We might already be there before, but we get feedback from a colleague that makes us think and we keep moving. and authorize... No, no, I understand. That's not your position necessarily, but one idea you have is authorizing the city council to change the election and stripping that from the charter.

Kind of like how the school board does it. Just in case in the future, five years from now, we want to change it back, it wouldn't have to be a charter vote. We could just do it ourselves. The state law also said when the school board changed it, they couldn't change it back. Is that something to think about?

Is that how the school board did it? Yeah.

Councilman-elect Armstrong? I can't wait for you to get sworn in. I can't stop saying that's a mouthful.

As long as we are willing to ask the voters. I mean, considering that there is fatigue. 3,700 people only for a rather small election. Sure. And they're tired. Four votes in 120 days. I agree to put it in front of them and see what they want to do, but I like Shannon's idea of keeping it within control of a smaller group to be able to change it.

Yeah, okay. So just so that way we have your guidance for Kelly, so that way, because I think you, have you worked on language and things like that? Yes. Okay.

How about, if you don't mind, we could ask Stan to just make sure, because the school board's different with the new state law, just because it's not even an option. based on the new state law they just changed last year, then it's just what you were proposing. But if it is an option to do it this way, to maybe see if council wants to do it either way. We might just do it the simple way, like you were saying.

I guess I would, so just quick reaction. You know, obviously, this would be a single item on the ballot, right? This doesn't require a lot of analysis outside of the question you raised. Other issues, if we were, you know, amending the charter in other ways, would require, you know, eight-month, six- to eight-month at least process, committee, all that. So I was thinking with this timeline, probably keep it...

require the eight-month one right no okay we don't have to do it with this no just one one simple month and if I remember correctly from the last time we visited this I do not think that we could do the other plan you were talking about but I will research that I was just saying because I know that's what the school board could and like I said if it the city you know if it's for whatever unforeseen consequences and you wanted to switch back okay thrown out there to think about, see if it was even legal.

But I do think that the law has changed because there was a city of Dallas in 25 that had moved. Part of that, I think, was it opened up because there had been some changes to some state statute. And I don't know if it's the same one that we're talking about that affected what the school board could do, but I do think it would be worthwhile just to check it.

That's all I'm asking, check it.

I'll check and Thursday report.

is let's send a question to the voters about moving to November, whether we are authorizing council or making a charter amendment. Well, we're going to amend the charter either way, but how we do that, we can let the ink dry a little bit.

So in August 4th?

Yes. All right. Good discussion. D3, capital improvement projects update. Alonzo?

Good evening again. I trust that everybody had an opportunity to at least receive and note that the PDF was sent out later this afternoon than normal, but hopefully got it out there so you guys can see it. But we'll go through it. We have the opportunity this evening, in contrast to some other meeting meetings that we've had. We'll get to go through this with a bit more granularity than before, just to make sure we're all on the same page and we know what's happening. As a reminder, if anybody doesn't have a hard copy, I have hard copies here. If you don't have a digital copy, I'm happy. I'll take one. Thank you, sir.

All of it or just talks?

All of it. Yeah, one issue. So the top paragraph is radar for 2027. These are identified needs. These are projects that we're aware of, that we know is out there. We've identified some cost estimates to it. They've yet to be designed. Some of them are designed, but most of them have not been. That's fine. Thank you. as the budget continues to evolve throughout the rest of the summer. If you have any specific questions on them, we're happy to go through them. These are all, again, needs that have been identified, and we know we need to take care of them. Some of them are huge. The first one, for example, Alta Vista, we know that that's a big project, the shared water line that we have with Southlake. We estimate, and we haven't gotten into detailed designs or anything, but we estimate it would be about $30 million between us to share a replacement and rehab of that particular water line that we share.

And where is that water line?

It's the water line that runs along Bear Creek Parkway. It gets to Patois and then heads north. Not the one we just replaced. It's a bigger one. And then it goes all the way to 1709 and then cuts east all the way to Pearson. And then that's where we split and fills up both the South Lake and the Keller water tanks from there. And the reason that's on the radar is that over the last five years we've had problems kind of tongue-in-cheek it's well maybe it's cheaper just repair everything but eventually the pipes got to be more than band-aids and that's what we're getting our arms around.

Is there any way to get a more precise timeline on I don't know what that the material yet the sleeve material is called but you can take that material right now and put it in the water line and $30 million is the cheap number, as at least you've explained to me, Alonzo. That's correct. So is there any way we can get a more precise understanding of, or probably not, but it's worth asking, is there a way to get a more precise timeline on when the lifespan of this line is beyond that kind of remediation and instead would require a full-blown replacement?

I appreciate the astuteness of the question. The sleeve needs to have something to go inside of. Unfortunately, we don't know if there's the structural integrity of the pipe until you unearth it. And many times, even though there may be a break, when we unearth it, we determine that there's a lot more that's falling apart, but the earth was keeping it together essentially. We are in process of talking to Southlake. They just got new public works director. We hope the next couple weeks they'll get into a routine. We can reinitialize this discussion. We need to do it together. I know that there's some federal money that's already been allocated to help us identify those very questions and to get some solutions as we move forward. Southlake is aware of it. We're aware of it. We're moving in that direction. I don't know that we can give a precise this is when it will fail or this is how long it should be in place. Because it was installed, it's about a two mile line, but it was installed over three or four years and so it has different uh... we're just getting started on some designs as a couple of the district master plan eighty eight transition plan is certainly underway we will have an update uh... actually this week with our project committee uh... we have already reached out to the schools we've gotten information from them done surveys does public outreach uh... inventory around the schools inventory a significant portion of our sidewalk system And we're you know on the cusp of putting together the first draft and that's what we'll be talking about this week The old water tower assessment the mini tower that's at the intersection of 1709 and 377 I Say it's a water tower it may be appropriate to to call it a water tower chick billboard There's no water in it. There's no intention to ever have water It needs the lights and the paint structural review of it to make sure that there is nothing that we need to be concerned about. We've confirmed that there are no structural deficiencies and nothing that needs to be addressed from that point of view. The next step is to start to outline what do we want to do, do we want to continue to repaint it, how do we repaint it, get that worked into the budget and upgrade the lighting if needed so that it's more easily managed. And at that time we can spruce up whatever logo would be appropriate on there.

a tower that holds perfect kidding aside thanks for looking into that pretty cool idea so council I'll be thinking about you know ideas you know improve I mean there's different things we could do set a state championship you know there's ways we could recognize that maybe in this project so if you have ideas

So what kind of money are you talking about as far as painting? That's what we're efforting from our consultant now. If it was just a straight paint job, what would that look like? What we did not do is determine whether or not the existing paint is as mess-based or not. And we're going to answer that question because that will impact the cost significantly. When was the last time the water tower was assessed? Was? I'm sorry? Yeah, when was the last time it was assessed? Oh, assessed. We assessed it.

So I know we're tossing around some new logos, right?

Those projects that are more heavily into design is our sewer replacement program. We are about two-thirds of the way through that design. That is an annual program that replaces our sewer lines, which are generally vitrified clay tile, VCT, with more durable, longer-lasting plastic or HDPD.

So you know where all those old pipes are.

We know exactly where they are.

Because it's not like you're discovering

We have an inventory. Our inventory is very good. No inventory is 100% accurate. So there are some times we unearth it and realize, oh, we thought it was going to be this, it's that. But more times than not, though, we're about 95% accurate in what we have. Creek Trail erosion is currently being looked at it is we expect a modified design by the end of this week this is the trail that is behind City Hall here it's currently eroding underneath the trail the trail has since been either closed or redirected but where we we had a design that took care of I'm around the numbers a thousand feet of trail bank that came in much much higher than what we can adjust to on the fly we've had the designer go back scale it back about a quarter of that and that's what we're going to look at here by the end of the week now Gilead Road improvements is a typo we expect early July is our final submitter not early May it's early July and we will expect to have those plans in hand and At your convenience, we can go back over. This is where we ended up. It reflects everything we've already talked about. But once we have that in hand, then we turn around and put that out to bid. It'll take probably two months to go through that process and select. And then we expect that we'll be awarding in That's with the roundabout and everything. And depending on the contractor that's awarded, they may or may not be turning dirt before the end of the year, but it would be certainly my recommendation that no significant events happen until after the first of the year, just get past the holidays. And it's going to be a long project, right? Yeah, it too will be. And that will be part of the responses, is how long do you think it'll take, and we'll select based on that.

But just so you guys, we spent so much time on this project. For some of us, it's going to be a little bit more intuitive. And also for the public, too, just maybe someone hasn't realized what's going on. But I think it doesn't have to be an exhaustive update. It's kind of a high level, here's where we've been, and here's where we're at today, and this is what the construction timeline and progress looks like. I know for me, we discuss things so often that sometimes I'll miss even the highest

poles that are still up, only hold in attachments and no electric?

Well, it depends. Generally, yes, because it's going underground with the other power that's along Mount Gilead. There will be some streetlights that will be put in there, which may or may not obviate the need for the wooden poles to be up, because they may transfer those to the metal poles that go up. So I think maybe it'd be worthwhile, much to what the mayor just referred to, is make that part of the presentation at the work session what we can expect, and then some of those questions can be more easily addressed.

I'm pretty certain that that development paid extra to go underground with the electric. And there's still attachments on those utility poles that everybody will claim it's not their responsibility. But number one, it's unsafe if that's the only thing there. And they're swagging. also very ugly. So if we could get that cleaned up at the same time, that would be awesome. Yep, that's a good point.

And then Lucian Sewer. So there's the, it's a cul-de-sac dead end street off of Florence on the far east end of Keller. Remember it used to be a and developers who are looking at the lots and want to develop and are wanting to extend sewer. The reason I bring this up and make more emphasis of it is that it speaks directly to our current sanitary sewer extension policy, which was last reviewed and updated in 2004, both in terms of process and associated costs. We have yet to propose what it could be or should be or what we recommend that we could consider. But it's one of those things that right now there is no minimum threshold of how many people have to invoke that policy to be a part of it. So if I am a single owner, I can invoke the policy, which was not the intent of a single owner to take advantage of that. It was more of how do we effectively extend sewer and have more than one person onto the system. But that's something we'll have to discuss more at length when we have those options to consider. What is ready for bid award? is our Highland Oaks gabion repair, and that's by the dentist's office. That's ready to go now, as well as our sidewalk repair. We have finished our inventory of deficiencies. If you remember, we divided the city up into quadrants. Instead of trying to fix all things all the time every year, we take the current $370,000 and set aside And we go quadrant to quadrant. The only exception is that if there's a fall or a safety hazard, it doesn't matter what year it is, it doesn't matter what quadrant you're in, you get taken care of before the end of the week. But otherwise, we focus on individual quadrants and address that. We're at the end of our third quadrant, third year. We're going to come back and award that and get moving on those repairs. Sanctuary 3 redirect, Keller Smithfield water tank. So the water tank on Keller Smithfield was estimated at $1.8 million. We had advertised that the bids came in significantly higher at that time rather than to go back and to redo the design and do the rebid and cut out and to tweak it. There wasn't the because it didn't matter. We weren't going to be able to do anything until the fall anyway. There was no way for us to get that done in the time period we had. Because it's a water tower, we have to make sure that these are only done during the winter periods. We can't have it over the summer. And so while that failed over, I think it was in December, We didn't get resolution. We decided not to rebid it at that time because the window was too short before the summer command. And that's why it's being pushed to October. And we just talked about the water tower. Other construction. uh... thank you the last thing was the bird variable previously tried that was awarded last week we move on to that so source free is is uh... making it is in the designers hands and redesign it uh... would happen was uh... was in the process of drilling piers for the wall that goes around and makes up the fence. But we had, unknowingly, cut one of Union Pacific's communication lines. It was an unknown line to the designers, but it was a known line to to the legal group, who in Union Pacific was quick to show us all the documents they had. So all of that's now been given back to the designer. They're gonna figure out how to work around it. The cost that this has incurred is yet to be determined, but again, I'll say it here, so the last time I'll continue to say it every time we meet with the designers, it's the design oversight. This is not our dime to foot. Davis Boulevard medians are closer than 50%. They're actually closer to 80 to 90% done.

There are only a few things left to do.

There may be some opportunities to spruce them up in the future with the green grid.

No, I'm just saying just having them and not being able to turn whatever you want to turn.

I see.

I have an office that says the same thing. Better know how to do a U-turn quick.

Then we have Elm Street. While it doesn't look like it, it is blowing and going. We have several things that are already done. The drainage on the north end, the water line is already done. The utility companies have relocated and are in the process of locating to the duck bank, which puts everything underground. There is a couple of things that you need to be aware of, and that is we have allowed them to start to consider putting down some pavement earlier than normal because there's still a conflict at the bridge. Normally we'd be working on the bridge and taking that down, but because there's a particular utility that relocated to the wrong place, it's delayed. So instead of sitting and doing nothing, We've given the contractor the green light to go back up to the north end and start putting down what is ultimately going to be the final pavement. With the caveat that if it gets messed up through the rest of construction, you get to replace it and repair it. And that spot gets from intersection to intersection. It's up to them to manage their own construction site. Along with that, because concrete will now be going down, we also authorized moving hours, work hours from seven to five every day to five to three every day. And that is to avoid the heat of the afternoon, getting the fresh concrete down while it's cooler in the day Letters have been sent out to the adjacent property owners at on Elm outlining those very things New sidewalk construction we have We are next week planning on in sidewalks around the junior high. I'm sorry middle school Am I the only one that doesn't stuck in this time for him? at the middle school, up off of Jesse and that area. My staff has gone out and specifically, we've handed out letters, sent letters to every property owner that's gonna be affected. Additionally, I've had staff go out and knock on every door that's out there. And if they'll answer, we're able to talk to them and understand that this is what their concerns are, let them know what to expect. And with only a handful of exceptions, everybody is supportive of the project. Not surprisingly, those who are not supportive are very not supportive. We have a list of all of the individuals and property owners we've contacted and where they are on that spectrum. Having said that, though, we are on the cusp of starting that construction here next week. Last on sidewalks, Bursey Ranch, and this is down at Whitley and North Tarrant Parkway. There's several roads down here that have no sidewalks, and the other half have sidewalks on both sides. What makes this the priority area is its proximity to the high school and the middle school on the south side of North Tarrant Parkway. Letters have gone out in a similar fashion. We will once again go out and make sure that we with each of those property owners so that it's not a surprise we're here. SWIFT Phase 3, specifically Pate Ore and Mt. Gilead. Two particular things to be aware of on that is Pate Ore is being repaved now. The first part of repaving is making sure you treat the dirt underneath that's being milled up and prepped. We hope that within the next week that we can start getting some asphalt down. All that's dependent on weather. My understanding is Thursday, Friday, Saturday is going to be pretty wet. If that's the case, then all of the dirt preparation will have to be prepared again and then allowed to dry out. So that can push us back a week easily. And many times it's not appreciated that there's a certain amount of, a percentage of moisture that is allowed in the soil before you put a road down. And that percentage of moisture has to be, you've got to put it in a 5% window to make sure it can't be too wet, can't be too dry. But as soon as it gets too hot and you leave it for too long, you've got to come in and put some water. base correctly.

And you already have a sidewalk on Peydor all the way to... Peydor is already there, yeah, sidewalk.

That's correct. And then Mount Gilead, we've been in the process of testing. So bacterial testing has been underway. When a new water line goes in, the water line goes in, they cap each end, fill it up, you pressurize it, make sure all of the seals work, yay, life's good, pressure test passed, then you treat it and make sure that it's a chemical reaction that was measured You know how much chlorine goes in. You know how much residual should be left after a certain amount of time. If you have less chlorine than you thought you would, that means you've got a bacterial presence. And that has failed at least once, Again, we're in our second test. If there's bacterial failure, it means there is something organic that is in the line. And it's up to the contractor to find out where that's at. Until we pass those bacterial tests, we're not going to be able to connect individual lines to it. An interactive water feature. We do expect that to be available or open on June 20th. That's our target. That's what we've shared at various lengths this morning. That's the conclusion because the backside of it is I just want to keep reminding we're trying to get things done and I like keeping a list of it.

Thanks for the detailed summary.

Don't get to do it very often.

I appreciate the opportunity. I have a question. Willis Lane, they started on that. With all the rain, is it still on track?

So the simple answer is yes. The more complex answer is the county does the road base, it's different than what is being done in road rehab. They've got a special machine that while it grinds up the pavement and the dirt, it mixes it all up, then it hydrates it with lime, and then puts it back down. So it is a solid base to begin with, and so it's able to resist moisture much more effectively than if we were to just dig it up, pat it down, and hope it stays dry. the uniqueness that the county brings is that that type of machinery is is not common they made that investment several years ago which is what we really enjoy in partnering with the county is that the uniqueness of their machine and that train that they use is really fantastic and besides needing it being right next to the school before the school opens so that's good yeah and it makes the road drivable now even after a rain it's drivable immediately yeah didn't feel like a uranus

I'm glad that's getting done. That's great. Thanks for the update, Alonzo. Let's go ahead and unless you all have any further questions, move to D4. I want to allow for enough time for our presenters to get through their material. No pun intended there, by the way. That would be a good one if it was. But that way each side has, I guess, 15 minutes. Is that about how long the presentations are, Aaron? Okay. And then if we want to have further discussion during the We can do that from the dais, but let's receive the presentations for D4. Who's going first? Flip a coin for it? Frontier's going first. Ryan's already called it. Yeah, Frontier's first on here, so let's just do that. If you don't mind introducing yourselves.

Yeah, absolutely. We're with Frontier Way Solutions. My name is Corey Meadart. I'm the municipal manager over the municipal contracts in North Texas. So I would be the main point of contact for the city. You would be seeing my face very much at all the events in the city and as well for to manage the contract and the transition over.

I'm Randy Holcomb. I'm the senior area manager for North Texas. I'm Grant Gregg. with Frontier Waste. And I guess with being respectful of everyone's time, we'll roll through this fairly quickly. So I'll just give a brief background on Frontier Waste. Frontier Waste was kind of a pipe green in 2015 and over the course together one in midwest disposal and k1 down in corpus christi they came together and formed and became a reality in 2017. so fast forward uh you know nine years of existence 11 years of just a thought i guess for lack of a better term you know we've had some tremendous success over the years we're up to 70 plus municipal cities we've got 20 sites across the state of texas You know, some signature wins we've had were, you know, City of Pearland. We won City of Mansfield in October of 23, City of McKinney, October 24. And, you know, so being a private company over the course of that time, you know, when you have some sustained success and you start to win, you become attractive to other people. And so throughout that process, you know, we started getting some folks to Originally it was more so just a matter of, we're not interested, we're not really there. But as it got serious, our core team came together and said, what's the priority here if we are gonna entertain this? And so the priority was, and not impacting our team and our families. So as we made that decision, we were able to eliminate some potential suitors. And as we went along in the process, it became clear that GFL was a great partner for us because GFL, we aligned on culture, we aligned on some thoughts on growth and how to attack certain markets and things like that. So on April 1st of 2026, And typically the first thought is going to be, well, what does that mean for me? So they won. They created a new area, Texas, which they didn't have an area for Texas. And they selected our CEO to be the area president. controller our full team is intact and we have no intentions of going anywhere so the thing for us that's exciting is typically with an acquisition there's multiple synergies that got to come to make this deal valuable and attractive You know, there's no local team here. There was a small presence in Houston with GFL. There's no team up in the north, north Texas. So for us, there's no concerns of us looking over our shoulder of who's coming to take our job that doesn't exist. Frontier is running Texas. And GFL has taken the stance that you guys have gained traction that we could not gain over the course of our existence. And so they're taking the stance that we're gonna sit back and frontier you, run it, and this is your show. So for us, that's exciting. We get to continue growing like we've done in the past. hand it off to Corey and I probably spoke too much.

So this is your key team for Keller, Grant and Randy and myself and as well as Chris Henderson. He's the general manager with the Justin division. So he oversees the supervisors as well as the city would have their own supervisor that you would get in contact with, have the cell phone number of. He would be in the city weekly checking in with y'all making sure that services are okay and there's not any concerns or anything like that as well. We've had a proven success with our transitions. I'd like to say we've become quite a good skilled at it now. I personally have been on a part of 14 transitions in the North Texas area that I've done since I've been on in 2021. Our biggest one was Paralin with 75,000 cards. 1,400 commercial dumpsters. McKinney with 120,000 carts, which became our biggest in 2020 for 1,700 commercial dumpsters. And here's the key ones that I think y'all are going to be most interested in as Mansfield and Watauga. And the reason why I say that is because they were quick turnarounds. And as y'all put it, Keller is a quick turnaround starting September 1st to get 14,000 home carts delivered. And that can be worrisome. But with us, it's not worrisome. We've done it before. Mansfield had 24,000 carts with 800 dumpsters, 30-plus employees hired and trained in a 72-day transition time. Watauga was even 45-day transition time, and that was 16,000-plus residential carts that were delivered at that time. I would highly recommend we put it in our RFP with our municipal references. I'd highly recommend reaching out to any one of them. We've had even others that have been... I mean, Bartonville was like two and a half weeks that we had to transition. Granted, it's a smaller town, but two and a half weeks is a quick transition to get carts delivered and get dumpsters delivered and commercial customers visited. Our transition plan is... A great game plan that is well executed. Here's just a rough estimate of dates for you to take a look at. Program literature, should we be awarded the contract? We would like program literature to be finalized by the end of the month. That way we can start hitting the residents because that is the biggest piece is education. The more you can get it in front of the residents, the better it is. an industrial customer visit. So I personally, as long as a couple other members of my team, will go out and visit all of the commercial customers and say, hey, we will reach them with a packet that kind of looks like this that has a letter from us and from the city as well that states everything that's going on, when they can expect to see their changes. We will collect billing information from them. verify their services, verify their size of their container to make sure that there's no hiccups and missing any services for them, as well as any pricing they might need. Now going back, that is roughly around July 13 would be ideal to start doing that. That way they have plenty of time because it's inevitable. We go out and we visit commercial customers and the information kind of straggles in for a little bit. So we like to provide a couple weeks buff time for us to get all the information from them to fully verify it. Then we would also need to secure a transition staging area, which would be preferably in city limits. How it would happen is we'd have all of our residential and our commercial containers delivered to that staging area. When we go to swap out containers, we would work with the incumbent about them pulling their containers or anything like that and we would bring all of their front load dumpsters to our staging yard. So when we take a dumpster out, we immediately take our dumpster, drop it, pick up the dumpster that's currently there and bring it back to our staging yard so the customer never sees any miss in service, there's never an extra dumpster sitting in your drive-through or anything like that. And then that way the incumbent can come to one place and collect all the dumpsters versus having the miscommunication of somebody ends up without a dumpster or anything like that. It just takes a big headache out of it for that. Another thing would be the start delivery of commercial dumpsters and residential cards, which roughly around August 10th would be ideal when we'd like to start, if not maybe even a week before that. But that can all be finalized with the city as if we are awarded the contract as well. So this is just a very short snapshot of our transition plan. This is an in-depth, detailed transition plan. It's not for the City of Keller. If we are awarded the City of Keller, y'all would get a copy of the transition plan just like this catered to your city. This was an example from the City of McKinney. We have every step in there that you could possibly think of and full transparency with y'all as well. Another piece of the transition, like I said, the biggest piece, the public education, public outreach. We like to hit residents any way we can. A flyer, a social media post, a mailer in their water bill, an email blast. And also, when the cart is delivered, there's a bag attached to the cart, the handle of the cart, that has a postcard in there loading them all of the information that they might need, as well as, let's say it's a day change. There's a neon card in there that says in big, bold letters, your day is changing to this. So that there's so much education put in there. You always have the hiccups. You have people that don't pay attention, throw their stuff away, or just ignore it. But for the majority of the part, we've had a lot of success reaching out to residents that way as well. And then, of course, the ongoing education of social media, city websites, our Frontier app. Once everybody downloads it, it allows us to do a lot of neat things that I'll talk about in a minute. And then the future outreach. I personally love to go to the schools and do the education outreach to all the children of the schools, as well as any city events. I love to have a booth at the city events. You never know what random questions customers can have or residents can have. And I've been in trash since I was about four years old. I can answer just about anything. question you have about trash so that's that's my specialty it's what I love to do here is the example you can see right there on the cart with the red circle that's the bag that's attached to every cart that is delivered that has all of our literature on it so it's very hard to miss plus if you were to have a day change or something in there or even if we just needed a big communication across from we can put neon cards in there that also really catch the eye as well just to confirm for me yes ma'am so there'll be two cards It depends on what option you'll choose. It depends on what option you choose. If you choose to go with the bagged trash the two times a week, then there wouldn't be a trash cart, just a recycled cart. But when they're delivered, they're delivered together. Let's say you do choose a carted with trash and recycled, then both carts are delivered at the same time, so they'd have it attached to them. This is just other examples of different flyers we've done for different cities. We have in-house where she designs everything. She's fabulous to meet with the city and work with y'all because nobody knows your residents better than you do and what they receive best. Now to walk through your residential services. Your option one would be your two-time-a-week bag trash. For this, the city would be divided into two sections, one section being serviced Monday, Thursday, and one section being serviced Tuesday, Friday. Your one-time-a-week recycle, should you choose one, that's a two-time-a-week bag trash. Your waste-a-section would be divided into two, so that Monday, Thursday section would be divided into two, with half of their recycle being picked up on Monday, half of their recycle being picked up on Thursday. And then of course, one time a week, bulk brush collection was four cubic yard. It coincides with the second trash collection day. So that Thursday, Friday of running, that's when bulk would run. Option two would be one time a week carted trash that would divide the city into five sections with one section being serviced each day, Monday through Friday. And then as well as your, since it's one time a week recycle and bulk, those would also coincide with your trash day. So you, but if your pickup day is Monday, you're getting everything picked up on Monday, your bulk, your recycle and your trash on that day. Option three was the only option where you're asked to pull out yard waste separately. So all of the other options, your yard waste would be collected with your weekly bulk brush of the four cubic yards. Again, two-time-a-week bagged trash divided into two sections, Monday, Thursday, Tuesday, Friday, with one-time-a-week recycle waste section divided into two, one section being serviced on each waste collection day. One-time-a-week yard waste would coincide with the first trash collection. So we talked about earlier the bulk being coinciding with the second trash collected. It would coincide with the first, the Monday, Tuesday of the pickups for those sections. and then one time a month bulk brush four cubic yards would be divided into four sections with one service one section being serviced each week so the whole city would be divided up finally option four one time a week card of trash again in five sections monday through friday as well as the recycle coinciding with the trash collection and then here's work just a little bit different than option two the one time a month bulk brush would be the four cubic yards divided in four sections one section serviced each week Here's the HHW collection. It will be electronic HHW collected that will be on call at one time per month. The residents will call, phone number, get it scheduled, and they'll tell them the day that they're going to be in the city to set it out, and they can set it out, and they will grab it. Leaf collection, as I know, is a big deal in the city of Keller. So this would allow us for the leaves that are not collected during the bulk, because obviously they have four cubic yards. To give a rough estimate, that's four trash cans, the poly carts that you roll around at your house. four of those stacked up that's quite a bit out there so they do have that if you choose weekly or monthly but especially weekly they would have that weekly and then during the heavy heavy leaf season we would schedule four dedicated leaf collection days those leaf collection days would cut the leaf collection would coincide with the weekly yard waste and bulk that's picked up and then whatever is remaining that saturday that we've chosen we would collect the rest of it and we would stick anywhere from four to six rear loads in the streets to collect those to hit the whole city in those days. We expect that we're going to collect all of the leaves in those days. That's a lot of resources to be throwing out it. But should we not, then it would either fall to the next week when their bulk collection is, we'd get the remainder of it, or the next leaf collection day as well. Because again, it would be four throughout the fall. And that, we would work with the city on what best works with y'all to schedule those days for. Here is our prized possession. This is our customer service, our favorite customer service tool. It is Trackies. Jean Redman is a lady in Florida. Her and her husband owned a trash company and he passed and she retired and she was bored with her time and decided she wanted to make the trash industry a little bit better and she came up with this program. It is a program purely for communicating between the municipalities and us. It is a live program, so as soon as something gets put in there, everybody can see it. Nobody can delete anything. This takes away the emails going out. It holds us accountable. It is an invisible wall for us. You see exactly how long it takes us to open a request in there, how long it takes us to resolve it. any comments that may have on it. Let's say we have a problem customer who calls in every week saying they miss my trash, but really their trash isn't out until 9 a.m. and we've already been by their house. When that happens, our customer service agents or even anybody in the city can add a ticket in there and then we can search that address and see every time that that's come up. Or let's say it's a repeat offender of excess bulk and their we can take a picture of it and upload it in here for the entire city to see as well. Now, our driver, the moment he takes that picture, it geocodes it to that address, and when his wheels are pulling off from the driveway and that person calls the city, the city can immediately go in there and pull that up and see that. It is completely transparent. It holds us accountable. We keep a time clock on it of how long it takes us to close requests. We don't want to see anything over 24 hours. So it really is, all of our current cities would rant and rape about this. Another customer service, this is the customer-facing technology, is our app. Very simple app. There's no login or anything that you have to do. You simply download the app, type in your address, and it signs you up for alerts, just like that. It'll allow you to see when your pickup is going to be scheduled. It also sends you an alert the day before, the night before, saying, hey, place out your trash so you don't miss trash collection. Or, as we love in Texas, our good old ice storms that come in, it also helps us communicate with that. Whether it be where it's going to be a late start, please leave your trash out until it's collected. or we're going to push your cart trash back a day, whatever it might be, is very easily communicated throughout our app. This can also be added to the city's website as a widget to where they can type their address in and look up all the information that's there as well. It doesn't just have to be on the app facing, as well as it's on our website as well. Being a part of community is something we pride ourselves in. We don't just want to be a business relationship. We want to be part of your family in your community, in your cities, and we want to be a household name in your city. I want people to know, like, hey, that's the garbage girl that we always see everywhere. So we love to be involved. National night out, touch a truck events at school, any recycling education, you name it, I'm there. Jeff at the City of White Settlement would tell you we've been there probably nine times in the last two and a half months from different events that just go on throughout the city and throughout the summer and the springtime. So that is something we pride ourselves on and we would love to be a part of your community. Now, why should you choose Frontier? We have proven municipal transition experience that none of our competitors can say. We have prided ourselves on our transition. We put it down to science now, and that is something that we do pride ourselves on. We have industry-leading customer service technology, trackies. Nobody else has that in the state of Texas. That's something that Gene has done with us. And that is our best feature when it comes to customer service and holding ourselves accountable. There's no, oh, I sent an email over about this and it never got answered. You see exactly who has seen it, who's put it in, and everybody in our company and everybody at the city has access to see it as well. There is no behind closed doors or anything like that. It's full-facing. We have strong community engagement and local accountability backed by national resources with GFL. Your team is local. Everybody that would be on your team has been around this area for most of their life working in this area and have their blood, sweat, and tears into Texas. And so that just means that we're personable and we want to be a part of your community and a partner, not just a business venture for us. But we also have the ability to be backed by national resources. Say a tornado comes through or disaster, we have that resource to reach out to and collect from to be able to help and support with that. Any questions?

about seven o'clock. Council, what do you think? I would like to hear CWD's presentation Do you see what I, now you see. That seat's the worst seat.

That was my seat, yeah. Not my seat, that's the seat I sat in for a while. Councilman Wiley, he doesn't tell anyone. He has the best seat. You see how comfortable he is? Okay, got it.

Good evening, Mayor, City Council, City staff. My name is Greg Ramer. I'm the founder and CEO of CWD. With me tonight is my son, Jason Ramer, President of CWD. Paul Hanson, CWD General Manager. I just want to give you some milestones of CDDD over the past 42 years that we've been in business. We started in 1984. That's the first of my two trucks that I bought. We pretty much pulled them out of a junkyard, put some air in the tires, some oil in the engine, gave them a fresh paint job, and went to work. The next big milestone, lower left-hand corner, was in 1993. That's when we secured our first municipal contract with the city of Euless. I'm proud to say, 32 years later, we're still servicing that contract. Middle upper, big milestone in the year 2000, we moved the company over to California Crossings. I bought, I think, eight acres. Since then, we bought an additional 15, so we have 23 acres over there and have spent tens of millions of dollars developing it and with recycling center and various things. Bottom middle, our next major milestone is us going with compressed natural gas. That happened in 2015. Today, the company is 95% compressed natural gas. That's a really, really big deal for you as much as us. in that now my variable fuel expense is only 3% of costs. When it was diesel, it was 30% of costs. So when a line item that's 30% goes up 50%, that's a real problem. Now I have to deal with a 3% line item possibly going up. over 10 years. 2020 was the next big milestone. That's when we eclipsed 200,000 homes being serviced in DFW. Today we service 260,000, 270,000 homes, almost a million people. Wind forward to today, we have over 230 collection vehicles and over 500 employees all operating in the DFW Metroplex. This article on the left is from June 13th, 2013. It was on the front page of the Dallas Morning News business section and it was called Theirs for the Taking. The article was about me and CWD and how I would bring my children into the business so should they want to be a part of the company. So 12 years later, this is in the serious making. I've moved a substantial portion of the ownership of the company into my two children on the bottom right, Jason and his sister Nicole. Two years ago, on our 40th anniversary, I gave Jason the mantle of being president. I took the title of being CEO. So I had not retired. I had not disappeared. I'd like to say I've gone part-time. Jason and I traded offices. I took his smaller, more modest office at CWD. I gave him the corner office. So I go to the company a couple days a week, probably talk to him daily, either digitally or on the phone, remain involved. And my entire goal is to do everything I can to see if this company transitions from me and my leadership and what I've done over the past 40 years to my children. And hopefully they can see another 40 years of privately held company and success in DFW. So I'd like to thank you for the past 16 years. We had 16 continuous years at the end of this contract period. CWD has made a lot of friends and a lot of partners in the city of Keller, the town of Keller, I should say. I'm sorry. And it's been a really great partnership. And we've been very, very proud to say that we serve

Keep this as quick as I can. Got about six minutes here. Kind of carrying on the idea of what we're doing in North Texas and solely at our location, about 21 miles here from Town Hall, is our investment in infrastructure. Starting in January of 2024, we built a CNG truck parking expansion where we can fuel our trucks. It's shown there at the bottom left, number one. Prior to that, we had about 140 compressed natural gas trucks and about 100 parking spots. You can imagine what type of Tetris our yard looked like every Sunday, trying to get those trucks out and fuel them up. With the completion of that parking lot, we now have the capacity to park up to 260 compressed natural gas trucks. Later in 2024, we did a $20 million municipal bond with Dallas County. They were just the issuer, where we did fuel investment in our parking lot. numbers two through four up there, starting with our transfer station expansion. We doubled our facility there. It's about a 15,000 square foot facility. What that allows us to do is bring waste that we collect to that facility, load it up in a big 18-wheeler trailer, and drive it far away where it may be very cheap to dump at a landfill. Allows us to put a ceiling on what a landfill can charge us because we do not own or operate a landfill. We operate on third party agreements with those operators. So that flexibility, we're the only private company in DFW that has a transfer station permitted with the TCEQ. The others are done through City of Dallas, Fort Worth, etc. Number three, in April, we completed a $10 million upgrade of our recycling facility. This doubled our throughput. We went from about 12 tons per hour to 25 tons per hour, and we reduced labor as well. Again, an investment and a cost-saving function of our business that we can pass along to our customers over the next 10, 15, 20 years. Lastly, we broke ground on construction of our maintenance relocation expansion. Broke ground about two weeks ago. We are going to go from about 11 or 12 maintenance phase to 24 by the end of this year. Again, another investment in a non-revenue generating part of our job, but a critical part of providing services to our municipal partners. A little bit about our customer service community. I do refer to that as a community because it comprises of about 36 individuals. 19 of those are answering phones right below my office every single day. The balance there, half of them are sitting at this table. If you text, call me, Greg, Paul, Robert, you all know Robert, we're going to answer, we're going to get back to you. And that extends throughout our route supervisors, residential managers, you name it. So that community is able to handle our customers here in North Texas, whereas last year we answered nearly 150,000 phone calls and the average hold time was 34 seconds. By any customer service metric, that's a pretty good thing to hang your hat on and we're very proud of that. In addition to what you see here, we've got the continuance of the Keller dedicated phone number as well as the Keller experts that we have in our customer service department. Continuing on the customer service community is some of the technology, the CWD mobile app, launched in 2019. The last five years we've had almost 17,000 downloads. We have an address search tool as well as fully transparent reporting to staff going out several times a day and constant contact with them so that they can see fully what's happening within our operations. bit about our proposal and operational details. So I focused this right up on what your services are today. You know, the twice-week trash, once-a-week recycling, 18-gallon bin or cart, weekly yard waste recycling, and weekly bulk. We do that with 11 compressed or CNG vehicles. Seven of those are doing trash, three are doing recycle, and one is doing compost, a mix between compost and a trailer. Each truck is equipped with third-eye safety monitoring, on-demand service verification, We've heard it from Erin and staff in the past. This is technology that is next to none. It's cost us hundreds of thousands of dollars. But all of our partners that we work with have reaped the benefits. It gives us full transparency of what's going on in the field at any given time and quickly. So I list there just some of those core services. And for the sake of time, I'm moving here. Some of the ancillary services. So this came about a little bit in the BAFO best and final, as well as what we include, just part of what we do. The continuance of the annual cart washing, once per year, contact us. We bring out a $200,000 industrial cart wash truck and clean your carts for you. Annual leaf recycling, it's a program that we created with our partner cities, including Keller, and it's resulted in over 3 million pounds of leaves in plastic bags picked up, de-bagged, and taken to a compost facility and kept out of the landfill since the program's inception in 22. In addition, we've added claw brush truck hours. So this is 50 hours each year if there's a storm. That includes disposal in those 50 hours. We just work with staff. We'll pick it up. It's essentially a no charge 50 hour pickup. Trash cart upgrade. So if a resident wants to upgrade to a CWD cart, they can at no additional cost. Lastly, and not least, is our community partnership. I think many folks in this room know how involved we are in the community. I think we have set the precedent in North Texas of what that looks like. And some of the stats here, I mean, in the last year alone, we spent $33,000 of money we're not required to. That's any kind of services, roll-out dumpsters, that's sponsoring chamber events, that's you name it, it's Robert's there on Saturday and Sunday participating, not just cutting a check, but being a part of your community and your organizations, which I list a few of those there now. And have several pictures here, and I saved you all 30 slides of these because that's how many pictures we have just from the last eight months. And I just wanted to highlight here, also showing CWD's being involved in that mural wall along with other community partners, just stuff that we're very proud of that took 16 years to get here, and we want 10 more years of this. And I believe we've shown that in our pricing.

My wheels are turning in my brain, so I'll ask some questions for you out there. All right, we'd like to welcome everyone to the regular city council meeting. Today's June 16th, 2026. As always, we'll start with an invocation. Steven Springer from the Global Presidents Ministries. Thanks for being here.

Again, it's an honor to be back here again. New faces, too. Congratulations to all of our new elected people and what you're going on to next. It's awesome. Again, it's a real privilege to be here. So I want to start with a scripture, and it was interesting because I was just at the rededication of the United States of America on the 250th anniversary. Mike Johnson made the declaration and read this scripture over our nation. And so it's from Psalms 33, verse 12, and it says, Blessed in prosperous is the nation and city whose God is the Lord. They will be people who have been chosen for his own. And so I just believe that that's what God wants to do with this city, to make it great and make it awesome. So I just want to say a word of prayer and we'll let you guys get on to your business. So Father, we just thank you for this day. And God, we lift up every city official, our mayor, every council member, every first responder, Lord. God, every administrator and everyone that serves this city, Lord God, we just ask for your grace to be upon them. And I just thank you, Lord, just for their willingness to serve our community and serve us, Lord. And God, I just declare that, Lord, your goodness and grace would be on this city, Lord, and may your presence rest upon our community, God. Lord, I pray justice and righteousness and peace and truth will flourish in every neighborhood, every school, every business, every church, every government institution, God. And let our city be known as a place where wisdom prevails and your favor is so evident. And so, Father, we just declare just our gratitude for these leaders, God, as they Just serve us, Lord. And I just say, let them serve in discernment and integrity and courage, God, as you just guide them and lead them. And Jesus, I just pray that every plan and policy that they establish in this room for our city would promote peace and safety and prosperity and the well-being of families, God. And we just thank you, Lord. And I just ask for a blessing, some protection and alignment over this city of Keller, Lord God. And we just thank you for your greatness and goodness in the name of Jesus. Amen.

Amen. If you'd please stand for the Pledges of Allegiance.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Honor the text of this flag. I pledge allegiance to thee. All right. Well, next up, we have item D1. So it's a recognition of former Mayor Armin Mizani. And Armin, Kathy, Aiden, and Kendall are no strangers to us or anyone in the Keller community. But it's a special honor to be able to recognize your, well, Armin, you might be a stranger, but Aiden, Kathy, and Kendall, definitely well-known throughout the community. But it is a special honor for us to be able to recognize you. and your family's accomplishments on behalf of Keller tonight. And so as surprised as you might be, I'm going to read a few remarks. It's your birthday tomorrow, right? How old are you turning? That number? That number? Is it 40? 39. Okay. Okay. Well, when you were 27, You first decided to run for public office here in the city of Keller, and I don't know that any of us knew exactly what was going to happen at that time. I'm not sure you knew either, but it's been quite a track record. Over the past couple years, we built a stronger, safer, more vibrant Keller through your leadership and as a colleague on council. Along the way, we were recognized as Texas' most family-friendly city. You, along with our city manager at the time, who's here tonight, Mr. Mark Hafner, took a trip to D.C. and worked with Congresswoman Van Dyne's office to have that read into the congressional record. And I can tell you, from my perspective, that was one of the top moments for me, and thank you for leading on that effort. We created beautiful new open spaces. Keller Sports Park stands out. It's a $45 million-plus improvement, and I'll never forget the conversation had when we were first elected in early 2021 and you said hey i think it's time to go you know we got to start quick and um i'm thankful that we did because five and a half years later as a as a team we're cutting ribbons and opening up a water feature and that was in large part thanks to your leadership we launched vital infrastructure projects this is going to take a while when you've served as much as armin has um bait street mount gilead road south elm street just to name a few And the partnerships that were created along the way, just on Elm Street alone, thanks to Arm and working with our county commissioner's court and our county judge, we secured an additional, I think, what, $7 to $8 million in county funding. And that's a big deal for a community like Keller that runs lean and we're fiscally conservative. You launched the mayor's internship program. You've always had a heart for youth, Armin, and that's one of the things that we respect most about you. It's a program I'm proud to help carry forward. We're going to have some interns starting actually pretty soon, and they wouldn't have that opportunity but for your leadership in that regard. Believe it or not, we have revitalized the dining scene thanks to Mayor Mizani's leadership. A lot of you might have known Keller as one thing or another over the years, you know, fast food restaurants, but because of Mayor Mizani and the work of the city councils, both current and previous, we're now being recognized as a foodie destination. especially in our main economic corridors. We all have our favorite restaurants, but we did not have the fine dining or the family-friendly dining that we have today before Armand was elected mayor and served on council. I think maybe your biggest hallmark as a legislator was being a champion for taxpayers. When we saw... issues at the county level with the Tarrant Appraisal District. It was Keller's mayor, Mayor Armin Mizani, that led the way. He wasn't afraid to speak out, and he unapologetically dedicated his bandwidth, his time, and his energy to advocating for taxpayers, not only in Keller, Texas, but throughout the entire county. And I believe that, and we all believe that, homeowners and property owners for the next I would say decade plus, will benefit from that work. So at the time, I don't know that we knew quite what we were getting into by initiating a recall from this dais. But thanks in large part to your leadership, sir, millions of folks will benefit from your efforts. We know you're not going anywhere. We're very excited for the fact that you're going to remain in Keller. We're even more excited to hopefully continue partnering with you at the state level. But I'm going to conclude some of my remarks in recognizing these accomplishments. And to be honest with you, I just read the cliff notes. Anytime you think about Armand's service and his heart for Keller, a number of stories will pop up. Winter Storm Yuri would be an example. Just elected, and he was delivering firewood and turning on water and giving water to residents who were in need out in front of Town Hall. Amazing effort. And so you should be very proud. Your family should be very proud. It takes a team. Aiden and Kendall, I think you were born at the time that your dad started. But it's so exciting to have you here today. And both as mayor and council, we couldn't be more appreciative of your efforts. And so we have a couple of goodies that we'd like to show you. One is not so hidden. That's a City of Color flag. We hope you will be able to hang that from your office. That's yours. And you can take it with you. You know, it might make even Kathy some nice living room decoration. I don't know what you think. But in all seriousness, these were the Cliff Notes. And we'd like to get started with some of those, you know, goodies and acknowledgments that we're going to hand out. So first up, we have Chief Fortune. Yeah, if you guys want to come on up, that'd be great.

So, Mr. Mayor, members of council, thank you for letting me have the opportunity. I'm not going to talk long because I know several people have things to say. But I started in March of 2020, and you were elected in December of 2020. And so a lot of the challenges that came around that time was right when you got elected. And for a brand new police chief to have a type of mayor with that support that you provided me, I can't thank you enough. Every year since we've been here, you championed supporting public safety, fire and police. Every year, compensation was there. Every year through the KCCPD budget, you allowed us to get the equipment, technology, and needs to do our job and to stay above industry standards as far as the expectations of this quality of service that we provide our citizens. But the one thing that I wanted to just highlight real quick is shortly after 2020 we had that winter storm that we you know as department heads and as a city you know went through and uh kind of learned a lot about each other but what we learned a lot about you was after 2020 there was a narrative in this country around the police profession and you never gave into that rhetoric and you continue to support us the whole time and for that our department will not be able to thank you enough so i just want to give you this this plaque is a token of our appreciation for your leadership, your partnership, and the commitment to public safety in Keller.

Thanks, Chief. I think that's it, right, Kelly? Oh, you know what? I think you guys should stay up here just a second, if you don't mind. We have a couple other things that we need to recognize you with. I'm going to call on our Mayor Pro Tem, Shannon Deverly, as an item or two.

Well, I'm a little confused. I thought we were doing a roast of Armanzani. Check this out. And pretty cool. And for council hasn't seen it yet. Armanzani. And you're not allowed to put this up on your road.

So no, actually, Shannon, Just so you know, right in front of your house is where that sign's going. So we're going to hang it right there. It's going to be Mazani Drive, like literally in front of Shannon's driveway. I think that's an awesome gift.

Yeah, and one more. Let me put this down.

And this one, Armand, we'll take a picture of it.

It says, presented to Armand Mazani, Mayor, City of Keller. in recognition of your service and leadership to the city of Keller, 2014 to 2018, and then 2020 to 2026. Those are yours, right? Yeah, well, I was just going to say, I think I speak for all of us, and we're really proud of what you've accomplished with the city, and we look forward to what you're accomplishing in Austin. And don't forget, local control matters. But to leave something better than when you found it as the mayors before you have done, you definitely did. And for those citizens that are curious, he definitely still cares. We're getting texts from him every day asking about items on our agenda to fight for Keller. Got one today. So just keep up the good work, and we're going to really miss you.

That's awesome. All right. Next up, Chief Skaggs.

So Brad pretty much took my whole speech because it was public safety related. But I actually didn't know I was going to have to speak. But I just want to sincerely say thank you. You gave me an opportunity that others never have. And we've made a difference in the organization. And it's with your help and city manager's help and the leadership to make a pretty strong organization as a fire department. And from the deepest of our hearts, we just want to say thank you, and I appreciate it.

So I'll recognize colleagues if you have anything, Dr. Ankleve. Colleagues had a few words.

Yeah, I just want to say thank you very much for your friendship and your guidance and really kind of your mentorship. I think you serve as a really good role model for all of us. And thank you very much, and we look forward to you doing good things in the Statehouse.

My turn, huh? All right. Harmon, it's been a privilege and a pleasure. Thank you very much. You and I have served together for a long time. And I've learned to respect you. I'm genuinely fond of you, which is unusual. No, I'm actually a very nice person. Don't get me wrong. It's just sometimes in this environment, you can really butt heads. But one of the things that I appreciated was that this council, with your leadership, we should disagree but still do it with respect and still like one another and did not have to always agree on everything. I appreciate your leadership and everything that you brought to this city. Thank you very much.

Yeah, I'll say a few words. I've only been on council maybe a little bit less than two years, and I've really enjoyed working with you, Armin, and miss you, really do. But you're not getting away, are you? And I'll see you at the state level. But one thing I appreciate from Armin, having retired from corporate America myself, is when he leads a meeting, he'll be at the head of the table, and all of us will be gathered around, and we'll talk about I don't know. Is that wall gray? And each person will go around and say, well, I don't think it's quite gray. I think it's light gray. And then somebody else will say, well, it's not really gray. It's more like blue. And he just sits and he listens. He doesn't say anything until everybody talks and everybody says something different. And Armin inevitably says, well, When I came in, I thought I was going to say that wall was green. But after hearing Karen saying it was gray and hearing Greg saying it was blue, I think that it's the greenish blue or something like that. I'm being hyperbolic. But my point being, a sign of a good leader is listening to the people around you and not making a decision in of yourself. and getting input from everybody around you. And I think that's a really important skill that you're going to need in Austin because not everybody in the state house is going to agree. And probably the right best answer is going to be a compromise between all the opinions in the room. So thank you very much for your leadership. I really appreciate it.

I was just waiting for you all to make the most of my time.

um armin uh i remember the first time we met um or sat down and had a conversation you met me for coffee i was kicking the tires in 2017 of possibly running and and you had a lot of great advice and and and have always had great advice and i i just want to thank you for your friendship um you're one of the the best people i've ever met um and uh You know, for most people, sometimes it's hard for us when we disagree to still remember that we're friends and neighbors. And the best thing that I can say about Armand is he doesn't take any of this personally. He doesn't hold a grudge, and I've always really appreciated that leadership from him. So thank you, Armand.

I'm not going to say much. I already spoke. Just not to beat it at horse here, but definitely learned a lot from you in the years I've been here. Goodness, this is going to be my sixth year. But I really appreciate your service. And for those listening, you're really a good man. You cared about your family. Meetings were over. You went straight home to your family. And when you made decisions, you thought about everyone else's family. And I think sometimes when people get used to seeing us up here, They kind of just see us maybe in a role and not as people, but you really are a good man. And the city of Keller was served well by you, and I look forward to you serving us in Austin. That's the same way. So thank you.

I think we have a, you know, it's called the mayor's privilege. So former mayor Pat McGrell has a few words.

Well, in reality, I came here to talk about trash.

Okay, sir, that would be item H5.

But I did not realize that honor that Armin was going to receive, well deserved. I just want to state that after serving 22 and a half years, it got to the point where my family would say, when are you going to give that job up? And my response always was, when the right person comes along. I filed for reelection in 2020. Armin came to me and says, I think I want to run. I says, good, I'll support you. And that's when I resigned because I knew the right person had come along. Armin, you did a fantastic job. I appreciate you and I appreciate your friendship. Thank you.

Thank you, Mayor Peck. Well, that's a pretty good recognition. We got one more. I had to make sure that you passed the test with colleagues before we did this one. I don't know if I have anything to add that could be better said, but everything that colleagues, our residents have said is genuine, it's heartfelt. The amount of time that you and your family have given to this city is unprecedented. We thank you from the bottom of our hearts, but it's not just here and how you led in Town Hall. It's also what you've done in the community. You literally galvanized a community. I don't know if you realize this or if you've thought about it, but you galvanized an entire community to get activated. That's how you become Texas' most family-friendly city. And so for that reason, I'm actually very honored to present you with the ninth key to the city. And it's an honor that's only bestowed on a few people. And you are more than deserving, sir, so congratulations. Yeah, we usually get to work. So one more round of applause and then a few.

Good job, man. Congratulations.

Well, I'll just say a few words. I've already got through the emotional stuff when it was the last meeting, so apologies to our mayor for you having to go through all that. So I think I'm done with that, but I do want to share a few words in appreciation. It's really humbling to be able to have served with my colleagues here before me today, but also past colleagues and past commissioners who I see here in the room as well. Keller's always been a great community, and A lot of the things that we did, I've always said, we've done that collectively, not just here in the dais and on the commissions, but really as a community. It's a city. When we've had tragedy, it was the people in this community that stepped up to serve. And so when we had that ice storm, it was a former councilman that came up and delivered that 6,000-gallon tank of water. And churches stepped up and helped. It's really, that's one of the things that's so unique and special about Keller. And I can tell you, I haven't been in this new role just yet, but I've had the chance to travel other districts and other communities and visit with their leaders. And I can tell you, we have something truly special here, Mayor, in the city of Keller. And it's because of the people. I want to just thank my wife, Kathy, and my two kids here who are with me today. Aiden was just born. Do you remember this, Ross? I mean, Aiden was literally just born when I first got elected city council and Kendall wasn't even born yet. So Kendall, this is all they've known is our service to the community. But I want you guys to know that it is important for you guys as you guys grow up to get involved with your city, right? Because what you do and how you serve the city, it's how it's gonna serve you. And so they were really the reason and the motivation behind a lot of our service, just as it is for this entire council. We've got family, and they live with those decisions that we made, and we make those decisions collectively on your behalf. Nothing that we did as a council was to cater to one person's interest, or I want this park redone. It was really we heard the feedback from you all, and really we acted accordingly. And it was through their lens that we did a lot of the stuff. And my wife put out a lot of sacrifice. A lot of credit oftentimes, I think, is given at the wrong direction. It's, you know, oftentimes we give credit to the elected leaders who are here. but it's really the spouses on the other side of it that deal with a lot of the day-to-day stuff. When we had late meetings, she'd be putting them to sleep and going through the homework and things that I didn't necessarily do. So I'm really grateful for my wife, and I couldn't have a better partner in Kathy, so thank you for that. Thank you. And then to staff, you guys make this engine go. We come up with policies through feedback from our residents, but ultimately you guys are the ones that turn that into action. So from all the chiefs that I've served with, from our police to our fire, thank you guys. Thank you guys for what you all do. I'm never going to forget the fact, wherever I go, that you guys put on that uniform each and every day, and you don't know if you're going to come back home that night. And I know that this entire council and prior councils before me have always recognized that, and we try to do what we can to support you, but I know that you have a city that will be there for you guys every step of the way. And our city managers, Mark, who's, where's Mark? Mark was here somewhere. Oh, there he is over there. Always in the back. Very Mark of you to do that. Just, you know, be out in the corner there. Never wanted the light, but he was a great mentor for me. And Aaron, I know he's been a great mentor for you. And that's one of the cool things about this city and how unique we are is along the way, we've had great leaders who've just put the next person in a position to really succeed. And I think, Mark, you've done that for Aaron. And I can tell you, Mayor, thank you for being here and the kind words, despite that trash comment. That was, man, that's it. Yeah, I know, CW, it's all right. But, Mayor, you were a great example, a great person to follow. Mayor Matthews as well. You guys really led by example. You guys were great mentors. And my hope for you, Mayor, is that we're all going to be here to help you as much as we can. This city, we've done some great things collectively together, but I know that you are gonna take it to that next level. I know, there's that next, next, next level. But you will because you've got a great support system with a great council and city. So I'm excited for you. You guys are gonna do some amazing things. You guys are already doing some amazing things. I think July 4th will be bigger and better than ever. And so that's in credit to you. So I'm excited. Who am I forgetting, Kat? Staff, Rachel, you're great. I mean, everybody that's here, you're good. She's been here from the beginning. Just so you all know, everything social media, all the responses, it's her. One, two-man team now, but she's been there. All the directors, I want to thank you all. There's so many to list. Some of them who are probably in the other room were privileged and blessed, and that's the one thing I'll end with this. I saw that in that winter storm, all the department heads. I've said this before, but if you haven't heard me say it, many of them don't live here. A lot of our staff, even the public works folks, don't live here, but they still made their way to Keller to help our community not every city has that benefit. And it's because of them that we're able to succeed. So thank you. It's really been humbling to serve in this capacity. I'll miss it, Mayor. But at the same time, I'm very excited to watch you guys do some amazing things. So thank you.

So it wouldn't be Mayor Mazzani recognition without our big group family photo, right? So, council, you want to come down?

Mayor, do you want us down there or do you want us up here? Okay.

Do you want us behind like this, or do you want us behind?

Thank you, guys.

Oh, thank you. Do you want to? Thank you. Thank you. Thank you. All right.

So next up, congratulations again. Mayor Mazzani, it's great to recognize you tonight. We do have persons to be heard. This is a time for the public to address the city council on any subject. However, the Texas Open Meetings Act prohibits the city council from discussing issues which the public has not been given through business days notice. However, issues raised may be referred to city staff for research and possible future action. Each speaker will be allowed three minutes to speak. I know we have... Mayor Pat McGill.

Actually, like I said earlier, I came to talk trash. And I know I spent a lot of my trash talking time recognizing the mayor, but he certainly deserved it. I'm just here to support CWD in their application for renewal of the contract. When I first got involved in the city, we had a trash company that left a lot to be desired. Matter of fact, we only had trash pickup once a week, and we had no recycling program. We got a second vendor, we went to twice a week trash pickup, and then I instituted the recycling program, And at the time, we were one of the few cities in the Metroplex that actually did it. Then CWD came along. And prior to that, we had a street up North Keller that somehow got missed by the second vendor. So all the people on that street, they gathered up their trash, they brought it down to City Hall on 377, and they piled it in front of the door. That's when we decided it was time to find a new vendor. CWD come along at time relatively small company Best decision we ever made they're fantastic. There's no group in this town beat the Chamber Women's Club Rotary Lions Club no matter who and even we the city anytime we have an event who's there to support us they are So hopefully you folks will consider Rewarding the contract to them and definitely keep it to twice a week. Thank you. Thank you, sir All right.

Is there anyone else who'd like to speak during persons to be heard? Seeing none, I'll use a... brief 10 to 15 seconds for any persons to be heard. I just want to congratulate Councilman-elect Jared Armstrong, who's here tonight. I know you're getting sworn in, I believe, on June 23rd. So for those of you that would like to be here, but it's 5 o'clock, I believe, Kelly, is the start time. So congratulations again, sir. Thanks for being here with us tonight. We're excited to have you join the team. Wanted to make sure people knew that. All right, next up is our consent agenda. I didn't hit my three-minute marks, did I, Kelly? Okay. F1, consider approval of the minutes of the Tuesday, June 2nd, 2026 regular city council meeting. F2, consider a resolution authorizing payment of annual membership due to the Northeast Fire Department Association for the fire department and authorizing the city manager to execute all documents relating thereto on behalf of the city of Keller, Texas. F3, consider a resolution approving change order number three to the construction contract with 2R, construction services LLC for the water system capital improvements plan phase three project for the public works department. F4, consider a resolution approving a proposal from Anderson Asphalt and Concrete of Dallas, Texas for stabilization improvements to Shady Grove for the public works department as part of a performance bond obligation and authorizing the city manager to execute all documents relating thereto on behalf of the city of Keller, Texas. F5, consider a resolution approving the purchase of five LifePak 15V4 heart monitors, related accessories, pro-care service agreement, and data solutions from Stryker through Sourceful Cooperative for the Keller Fire Department. And F6, consider a resolution authorizing an increase to the purchase order with Safe Industries of City, Texas. Is that correct? Okay. City, Texas, for maintenance and repair services for fire department vehicles and apparatus. and authorizing the city manager to execute all documents relating thereto on behalf of the city of Kellard. All right, we have a motion. Dr. Rankleaf?

So moved.

Okay, Dr. Rankleaf, motions to approve items F1 through F6. We have a second. Councilman Wolff? I second. Councilman Wolff seconds. We have a motion and a second. Let's take a vote.

Mine's not working, so yes.

All right, anyone opposed? All right, all in favor? F1 through F6 passes unanimously. No old business. So moving on to new business, this is a public hearing. Item H1, consider an ordinance approving an SUP, a special use permit, with a variance on an existing 768 square foot detached garage with an approximate average height of 18 feet, located on .81 acres on the north side of Meadowview Drive, approximately 1,058 feet northeast of the intersection of North Pearson Lane and Meadowview Drive. Legally described as lot one, block A of the Agape Acre subdivision, zoned single family, 20,000 square foot lots, and addressed 2101 Meadowview Drive. David and Kayla Andrees are the applicants and the owner.

Thank you, Mayor. I have the aerial and zoning maps. The subject property is zoned SF20. The applicant this evening requests an SUP to be allowed to retain a 768 square foot detached garage with an average height of 18 feet. The detached garage is intended to be used for storage, lawn equipment, and the property owner's personal vehicles. With this application, the applicant is also requesting a variance to allow for more than two accessory structures on the property. Diving into the background of this structure, this detached garage was partially constructed without an approved building permit. In February 2025, the applicant submitted a building permit for the detached garage. However, the submittal was incomplete. In May of 2025, a code case was opened for the structure being built without a permit. A stop work order was issued. From June to August, staff had conversations with the building contractor about the missing paperwork. In August of 2025, those missing documents were received and the building permit was sent for staff review. And then over the following months, August to January, multiple rounds of review and revision requests were conducted in which staff requested the clarification of the building height and for an engineered grading plan. Again, more information for the structure. In February 2026, the applicant was informed that the building would require SUP approval for the average height of the building to exceed 15 feet. Unfortunately, during that time, work was continuing on the building, so in March 2026, an additional stop work order was issued, and then in April, the SUP application before you this evening was submitted. The building permit still has not been issued. It is pending the SUP approval this evening. The proposed site plan shows that the structure is located behind the existing home and will conform to the setback requirements of the SF20 zoning district. It is located approximately 108 feet from the front, 15 feet from the east side property line, and 18 feet from the rear property line. And then there is a exhibit showing that location not to scale. Here are some elevations that were provided by the applicant showing that the detached garage was designed to match the materials of the main home on the property and is constructed of white siding and a shingle roof. Per the UDC, building height is calculated from the lowest point of the building to the average of the highest and lowest points of the roof. The average height of the structure is approximately 18 feet from those measurements. And then there is, again, that front elevation and showing what is on site currently. As I mentioned, the detached garage is to be used for storage, lawn equipment, and the property owner's personal vehicles. The attic space that was shown within the floor plan of the applicant packet this evening is intended solely for additional storage. There are two other accessory structures currently located on the lot. The first is an approximately 240 square foot detached shed, and the second is approximately 130 square foot covered chicken coop. The applicant is requesting a variance to allow for more than two accessory structures on the lot. The combined square footage of all of the accessory structures on the lot is less than 50% of the square footage of the main home. On April 30th, we mailed out 24 letters of notification for this public hearing to all property owners within a 300-foot buffer of the subject site, but staff has received no formal public feedback in response to this request. At the May 12th Planning and Zoning Commission meeting, commissioners recommended denial of the SDP request by a vote of 4-3. Section 8.02 F2A of the UDC states that when considering an SDP request, the City Council shall consider the following. Whether the use is harmonious and compatible with surrounding existing uses, the activities requested by the applicant are normally associated with the permitted uses in the base district, the nature of the use is reasonable and appropriate in the immediate area, any negative impact on the surrounding area has been mitigated, and that any additional conditions specified ensure that the intent of the district purposes are being upheld. Again, the request for you this evening is one, an SDP for the height of the structure to exceed an average of 15 feet tall. Again, the proposed average height is 18 feet. And two, a variance to allow for more than two accessory structures on the property. The City Council has the following options when considering this request. Approve as submitted, approve with modifications or additional conditions, table or deny. Staff and the applicant as well as I believe the contractor are here if you have any questions.

All right, thank you. This is a public hearing. Did you have anything you wanted to present before the public hearing?

Hi, Council. My name is Josh Timms. I'm the CEO of Nine Brothers Construction. We are the new—we actually have got to work on this house before as a remodel, and then they have since brought us in since the last contractor just ended up in the situation we're in. So I'm not here to ask for anything from me, but to just kind of give as much as I can technical, like, here what happened. So when I got brought on and reviewed everything she's walked through, just kind of the history of it, And I think what this was, and I want to be really careful because I don't know what was happening in someone else's world, but I think what it was was a review and permitting mistake. This was definitely not a mistake of someone trying to sneak past a building that they weren't supposed to do. I think it was, and, and also, you know, my client had hired someone as a professional that's supposed to like review all of those things and sadly did not. And, and truthfully, I don't think was fully honest about when the stop orders were happening, what they were for. And so again, not trying to speak to anyone, anyone else, but just saying like, so at that point, you know, my client, who's not supposed to be in charge of like, how far is the setback and what's the height, you know, average was just kind of going along with like what he thought was being, was correct. So now it's stuck in a really hard situation. And then the other piece is, as I've looked at it, can y'all see that picture that I can? Is that behind me? One of the parts about this property that's unique is that it has, as it's a big, giant rectangle, it really slopes off, you can see, to that right-hand side. And so when you drive by, when you drive by the property, the existing house is still significantly taller than the one in the back. And it doesn't do any of those any of those pieces that we're trying to like prevent, you know, of like, how's it going to like, you know, mess with the area? I don't think does. In fact, it's shorter and looks a lot shorter because it's about a four foot drop off before you get there. And so I think obviously all of those things would have been best to have known ahead of time, and he didn't, and was paying someone to do that who failed to do so. But now at this point, to take that back would just be really difficult to do. And so I just want to kind of give you guys, hey, here's what happened. There was no malintent. If they would have known they were out of order, they would have been super happy to change that. And so, yeah, I think when it comes to like sightliness and how the neighborhood operates, I would just go, I think it fits within that. And they'd love to be able to just finish what got started on their property. And so do you all have any questions on the technical side of what's happening here for me? about wondering how that's gonna be used.

So what we'll do, thank you for that. Thank you for the presentation. What we'll do is we'll allow citizens to comment if they have any comments. Yeah, and then we'll call you back up. Okay, awesome. Thank you for being here. Thank you, sir.

Yeah, glad to be here. Also, just as a complete aside, I actually live in Garland and I just got to be at one of the councils there. And this was like, this was, I don't know, lack of a better word other than like, it's just like sweet to see you guys like one, caring for each other, love to hear you talk about differences being had, but still getting to operate together. And that was just really cool. Way to go. Makes me really excited. Like, oh, cool. People are really doing it. So thanks for that.

Thank you, sir. Appreciate that. Appreciate it. Is there anyone from the public that would like to speak on item H1? If not, we have a motion. Mayor Pro Tem.

Thank you, Mr. Mayor. I'd like to close the public hearing on item H1. Thank you, sir.

Councilwoman Brennan.

I'd like to second that motion.

All right. Motion to second. Vote to close the public hearing. And it's closed. Any questions for staff or the applicant? Councilwoman Brennan.

Okay, I have a question for the applicant. I don't know if it's going to be... Oh, God, the thing fell off here. Hold on. Sorry. So the height restriction is typically 15 feet, and yours is 18 feet. Correct. Why is it you need 18 feet? Are things being stored in the attic that are extra large or is there something about the geometry of the structure relative to the house? Could you just give us a little bit of background why you need 18 feet versus 15 feet?

Yeah, so initially we had hired the contractor and he had worked with the architect on the design of the structure and we didn't specify that we needed X amount of feet in the attic. They looked at the house, looked at our lot and assuming that they didn't check with the regulations and ordinances for detached structures and height limits, they determined that this would fit best visually with the house, with it being four to five feet below the grade of the rest of the house. And so, you know, from my point of view, there wasn't necessarily any input on You know, I want it 18 feet as opposed to 15 feet. I didn't know the, any of that regulations beforehand.

So it's really more aesthetics, you think, probably? Yes. To make it look similar to the house. With the rest of the house and. All right, thank you.

You're welcome. All right, Councilmember Whatley.

Yeah, how are you? Good. How are you doing, sir?

I'm doing well. Normally, I would not have any issue with this. I'm curious, the stop work order was issued in May of 25, and then another one was reissued in March of 26. Were you not aware that a stop work order had been issued?

I was well aware that we had received those stop work orders. And so, you know, I went to my contractor at the time and asked him, you know, we received this, what's going on? And he said, oh, I'm working with the city to figure it out. It may just take a couple weeks and we should be good to go. And then he told me we're good to go. So they kept building. And then we got that last one in March. And, you know, that's when I looked into what was actually going on and found that we never had a permit from the get-go. And so, you know, us as a homeowner, we're being told that we had permits, and that's why we're building. And, you know, my assumption, I'm hiring a contractor to do this work. You know, typically contractors get the permits and then build. I didn't have any reason to think otherwise. And so, you know, so yes, to answer your question, I was aware that we had those soft work orders, but what I was told was we had the clear to go again.

Okay. So you just believe what you were told?

Correct.

Sarah, do you all know PNC denied it four to three? Do you know what their main heartburn was? Can you all?

I don't recall any specific reasons articulated by commissioners off the top of my head that doesn't mean that they weren't given. I know there was a lot of concern over the kind of breakdown of the process, but I don't know that we had any specific There was some interest amongst the commissioners about a potential fine being issued to the applicant, to which I explained, you know, had we gotten to citation, that would have been something that the owner would have had to navigate at the municipal court, but our office is an issue. fines or or you know things like that to to residents but again i think a lot of it just stemmed from their um concern over you know exceeding the height that that's allowed for an accessory structure and then um that just again the process that wasn't followed okay all right thank you that's all i have thank you okay thank you all right unless there's any other questions we'll entertain a motion

Councilwoman Brennan?

Yeah, I recognize that you're thinking the contractor, the original contractor, was taking care of things. Maybe we're a little bit too hands-off because you're trusting the contractor did the right thing. I understand how things like that can happen, although it's not desired. I understand the 18 feet versus the 15 foot, so I'm willing to accept this and approve this item. All right.

I'll second. You know, so in support of your application, but from a policy level, let's imagine it was 25 feet or something outrageous, and we got citizen feedback. We can deny it, then the repercussion would be they would have to remove the structure or bring it into compliance, right, Sarah? Yes, sir. And then any dispute thereafter would be between private parties. All right. Okay. Just want to make sure, because I do think, that was my question to Councilman Whatley about the denial from P&Z, and my impression was it was very much rooted, at least in part, in process. And so if we get too absurd, just kind of wanted to make sure we made it known what the process could look like. So we have a motion. We have a second for approval of item H1. Let's take a vote. All right, congrats. It passes unanimously. So thanks for going through the process. I know it wasn't something that was exciting, but it's important because we do have standards. So congratulations and thanks for being here tonight.

Thank you, everybody, and I appreciate you guys taking the time to listen as well. Of course.

Thank you. All right. H2, it's a public hearing as well. Consider an ordinance approving a specific use permit for Chalk and Steel Company to operate an indoor entertainment facility An existing 7.31 square foot lease space on approximately 1.4 acres located approximately 560 feet northeast of the intersection of Borland and Keller Parkway. Address 761 Keller Parkway, Unit 104. John Perrone is the applicant. M&D Associates LLC is the owner.

Thank you, Mayor. Good evening, Council. Aerial and zoning maps before you. Subject property is zoned retail. Chuck and Steel Co. is requesting an SUP to operate an indoor entertainment facility at 761 Keller Parkway, Unit 104. The following timeline provides a brief history of the previous tenants at this lease space. 2010 was The Factory, 2013 Lolo Fitness, and 2019 was Anytime Fitness. I'll also point out the shopping center was built in 2007. The applicant is proposing a professionally managed billiards, darts, and social venue The facility will host organized league and tournament play with a controlled beverage service. They have also stated that they intend to host events, including billiards and darts clinics, summer and winter camps, and private lessons. The facility will have a heavy amateur focus. Applicant estimates that the facility will have 24 total employees with 12 on-site at a time. The requested hours of operation are Monday to Friday, 2 p.m. to 2 a.m., and Saturday and Sunday, 11 a.m. to 2 a.m. Here's just a couple renderings provided by the applicant of what the interior of the building would look like. Parking requirement for commercial amusement indoor billiard use is five spaces per 1,000 square feet of gross floor area, bringing the total number of spaces needed to 37 spaces, and there are approximately 50 shared among the leased spaces. Subject property is zoned retail and designated retail commercial on the city's future land use plan to the north is mixed use, to the east, retail commercial and mixed use, to the south is retail commercial, and to the west is mixed use. On May 14th, the city mailed out 38 letters of notification for this public hearing. I apologize, that is a typo. Staff has, excuse me, staff has received one letter of support in response to this request. At the May 26th Planning and Zoning Commission meeting, commissioners unanimously recommend approval of this SUP request. Section 8.02, F2A of the UDC States, when considering an SUP request, City Council shall consider the following factors. That the use is harmonious and compatible with surrounding existing uses. The activities requested by the applicant are normally associated with the permitted uses in the base district. The nature of the use is reasonable and appropriate. Any negative impact on the surrounding area has been mitigated. And that any additional conditions specified ensure that the intent of the district purposes are being upheld. Again, the request before you this evening is an SUP to operate an indoor entertainment facility for Steel and Chalk Co. in the retail zoning district. City Council has the following options when considering an SUP request. Approve, approve with modifications, table, or deny. And staff and the applicant are here for any questions. All right.

Thanks, Ethan. The applicant have a presentation.

No presentation. I don't believe they are here, though.

Okay. Thanks for being here. This is a public hearing. Would any members of the public wish to speak on item H2? All right. Seeing none, we have a motion.

Mayor Pro Tem. Thank you, Mr. Mayor. I move we close the public hearing on item H2. All right. Council Member Brennan.

And I'll have to second the motion.

All right. Motion to second. Close the public hearing. All right, and it's closed. Any questions for staff or the applicant? Mayor Pro Tem.

A little bit demonstrative, but really a question for staff, I guess. Not necessarily the applicant. Just kind of in talking with my colleague, Councilman Rankleaf, on this, It's right next to a lot of residential area there, which obviously can be a concern if it's staying open at 2 a.m. And, you know, thinking in my head, well, it's midnight, but there's a lot of West Coast playoff games that are still going on past midnight. So I was curious for staff, what time do the bars close in Old Town, if you don't mind?

There's a handful that are open until 2 a.m. Yeah. There's not much. On Keller Parkway, though, that's open much past 10 p.m. Obviously, Old Town is a completely different type of space.

Okay. I just, for me, I mean, I love it. Thank you guys for investing. I'm in support of this. That was just my only concern, butting up to that neighborhood. There's a lot of families there with the high school. I mean, I get there's a fence. I'm not worried about that. I think y'all are a great location. I'm happy y'all are coming. Just the only thing I'm thinking about is the hours of operation, but I'd be happy to listen to my colleagues, so...

we can address the hours if you'd like.

Right, right.

I mean, I'm not necessarily, like, on these things, I, you know, I defer to, you know, I want you guys to succeed, but if no one else has a problem with it, I don't, I'm not going to die on that mountain.

All right. Councilwoman Brennan.

All right, so for the applicant, what is the type of clientele you expect? And I think I understand there will be alcohol beverages served as well, right? And so I hear the terms family-friendly and alcohol beverage, and we're in Keller, so those things going together sometimes are questionable. So explain to me what the clientele will be there, what kind of activity. Is there going to be a lot of loitering about late at night with people drinking and, you know, all that stuff?

So I wish this was like a simple this is that. So just know with it being such an experiential business, we have kept a lot of sectioning of time in mind and who we are trying to appeal to, which number one, the family-friendly piece is, for example, the summer. If we were open right now, we'd be running summer camps and clinics for the kids, for those that are underage, anywhere from a kid that can reach the pool table, however old that might be. My son, he's seven, but at the age of four was already this tall. He's almost five foot already at the age of seven. So, but then all the way up to- He's almost five foot tall at the age of seven? Literally.

Is he looking for a basketball team? I'm sorry. Actually, yeah, we're looking to get him into basketball.

Yes, it's funny enough. So with that being said, we have those hours set aside. So we would have them in from nine o'clock until 11 doing those summer clinics and things of that nature. And then, however, during the day, if you'll notice in that, I don't know if you all saw on that floor plan, there's literally only 10 seats allocated to the bar, right? That is literally an ancillary piece to all of this. It's for people who, adults, excuse me, who have the nerves, right? This is not an environment, and if you notice, even in the pictures here, it is a bright, white environment. This is not that bar nightlife that we are looking, Yeah, and we did that on purpose, right? We want a completely different spot. So I would love to tell you we're targeting one thing, but we're not. We want your five-year-old, we want your 99-year-old plus grandma and grandpa to come in as well, and we want everybody feeling safe. That little piece over there is literally just so ancillary to the idea. This is not something we are trying to, by any means, go, all right, come get drunk at our place. No, please don't. We would much rather, honestly, For revenue purposes, we'd rather you buy the stuff that's non-alcoholic. We make more money that way.

So 2 a.m., I mean, these tournaments, I don't know anything about the billiards and all that stuff, but 2 a.m. sounds kind of late to me. Is that pretty typical? It goes late into the night like that and you need to stay open until 2?

So it's out of necessity for the league play and the tournament play. So completely understand the concern. So what that means is sometimes the league play honestly, it very rarely goes past midnight, but it can go past midnight because it might be that teams are playing what we call make-ups. Maybe they missed the week before, so now they have to double up and play two nights of league in one night. So that doesn't happen often, but as the night draws on, in the way that league is done, in the way that tournaments are done, people start to actually leave. This is not an activity that most people just kind of hang around and continue to drink and get drunk at. So It's one of those that's just out of necessity. So if we're done by midnight, we're closed at midnight. So the hours and the request for us to be open at two is simply if our tournaments, which by the way, sometimes are two-dayers, depending on the amount of participants that are in that tournament, is to, we will end at a hard stop at two so that we can then continue the tournament into the next day so that we're not running it till five in the morning to finish the tournament. But again, if we have a smaller turnout, like let's say 10 to 15 people, that tournament should be done by like 11 o'clock or midnight. So again, that is not something that you should see a big crowd in on a Monday night or a Wednesday night or anything like that. Again, it's just out of necessity.

Okay. And I went, I live not too far from, I'm sorry, sir. Go ahead.

You have to understand league play occurs many different nights of the week. So you might have league play on Monday, Wednesday, Friday. You may have darts, dart leagues play. Dart leagues will play Tuesday, Thursdays, or whatever. They will have separate rooms, so they kind of have their own facility. But it's not just one group of billiard players. You'll have dart leagues that will come in. And if we can fit soft dart in there, we'll have soft darts in there, which I didn't know existed until not too long ago. They're plastic darts that people throw at an arcade machine. But they're worldwide. They're on the internet. They compete in a worldwide competition.

That's a good point, too, because there are some times where they could be quite literally playing somebody in California or Hawaii. And so sometimes we do have to adjust those tournament times so that they can go on. It's almost, I don't know if you've heard of Golden Tee, but you can play people all over. And so it's the same thing.

Yeah, and I was the whole 2 a.m. and alcohol thing, so I live not too far from there. So I drove by. There was a business that used to be Funky Baja's. Is that what it was called? A cantina on the opposite corner. So there's a strip facility, strip mall to your west. The very end spot that's closest to Borland is now a different company. And guess what time they close? 2 a.m., And they are clearly a bar. So I think we've kind of crossed that bridge. I mean, granted, they don't have houses right behind them. But the fact that they are also open to 2 a.m. and they are specifically probably there at those hours specifically drinking as opposed to darts. So, okay. Thank you for answering my questions. I appreciate it. Of course.

Thanks, Councilwoman. Councilman Rankleaf. Yeah, I think my questions are probably kind of in the same vein. So just so I understand this, so who were the prior occupants? So what was it used for beforehand?

It was Anytime Fitness until, I think, 2025.

And do we know what time they closed? I'm just curious.

I don't. We could probably find it.

But probably not at 2 a.m.?

Most likely not, unless they were a 24-7. We do have some of those fitness facilities. Anytime fitness, my staff is saying anytime fitness was 24-7. Okay.

Yeah, and I think kind of like with the Mayor Pro Tem's question, I mean, I just, I mean, we have residential behind kind of the proposed location. I know that we didn't get any feedback from them. We got one letter of support. I think we got one email, if I remember, on this project. I think it's cool. My concern is just... It's 2 a.m., and I understand league play and all that other stuff, but I do have some concerns, just to be very honest with you, about the residents that are behind there. As my dad used to say, nothing good happens after midnight, and I understand that that's not what we're talking about here, but I do have some concerns about that. And I understand league play, but I guess, you know, could league play be between the hours of when you open until midnight or 1? I mean, does it have to be 2 o'clock?

A lot of these people, you know, they get off work during the week, 5 o'clock, 6 o'clock. League play might start at 7. League play can take six hours. You can go to 1 o'clock. I mean, it just depends. It's very complicated, though. the system in the two different leagues that exist. But in their handbook, it says up to six hours. So if they start at 7, you're going to push into 1 o'clock. It does happen. Most of the time, it's done by midnight. Also, you have to understand league play. We're not just talking about the Hustler or the Smokey Bar. You have people there that want to play. And if they are rowdy, if there is a problem, if they start a fight, which my son-in-law has never seen in nine years of playing, my daughter hasn't seen in five years of playing, they are excluded from the league. They can't play league pool anymore. So you don't see that thing happening. We're not going to have outside music. We're not going to be a nightclub. There's not going to be inside.

So it's not going to be Roadhouse or anything like that?

No. No. Okay. No. So that's something that I... We're going to be much too light for Roadhouse. We'll look more like a bowling alley. It's what we're looking at, or what I've looked at it as. You know, you come in to play billiards, you play darts. You know, you can get a beer at a bowling alley. You can get a bite to eat there. But people don't come into a bowling alley to sit down and have drinks. You know, they go to the one down the street, this bar that you were talking about, wherever that is.

And then to your point, like if you guys were open during the summer, there would be an opportunity to introduce kids to the game of pool and stuff like that. So this is a family-friendly setting, or that's the vision, is that right?

100%, yeah. And so that is something else that we would, you know, like 10 o'clock would be a hard stop for minors, you know. So we would make sure that them participating in that league play, that we then encourage the teams that they play those kids early. so that they can be out of there by 10 o'clock. So the safety is super important. And then, of course, during those clinics and those summer camps, winter camps, spring break, you know, what have you, is doing the 9 to 11 is structured so that no alcohol service is being given during those hours whatsoever. So we want families to come in. I just had a baby a few weeks ago. I've got a 7-year-old. I've got my 17-year-old. So it's one of those things where, You know, I can't even take my own kids and share, my husband and I can't even share the love of the game with them because we have nowhere to go except for our own house. And you can imagine, you know, those of you with kids trying to get your kids to do anything at home with you, outside of playing a game maybe every once in a while is a little tough. We want to get them out of the house and show them this. And when my dad mentioned something about you know, playing or going bowling when he was growing up. I was like, oh my God, that's brilliant. Like we should be doing that. We should be providing the clinics. And that's something else we'll actually have is myself being an amateur player, my husband being an amateur slash almost master player. His father is a master level player. We're going to have other friends of ours that are going to be on staff with us that will actually be there to train people. So that's another thing is that we are providing an environment that isn't going to be conducive to alcoholism or being drunk for the night. And I do want to address the fact that y'all have mentioned a few times the houses in the back. We want those people back there to be proud that we're here and that they come to us. So that's something that I want them genuinely to be like, oh, that's Chalk and Steel back there. They're awesome. We go there almost every day.

And we sent letters out. I know the city did. We sent letters out as well telling them what we're doing. what we're trying to do there, inviting them to play. We'd love to have intramural play there. I learned how to bowl in junior high school. School, school bus took me to a bowling alley, and along with a bunch of other kids, and they taught us how to bowl there at the bowling alley. It was an after-school venture that we did for, I think, three years. Then I went to high school, and I don't know what they did anymore. In high school, they didn't do that. but that's where I learned how to bowl. That would be great for kids. I mean, pool's not a bad sport. It's tough. It's hard. Hopefully it will give the kids, you know, with the neighborhood forums, the kids that are at home being homeschooled, being schooled online, give them a place to come out and do something instead of sit at home, look at the computer, play with the phone.

Yep, and that's something else is that we recognize Keller High School is right around the corner. We actually want to encourage that. We want to encourage that traffic in there. We want to connect with Keller ISD. We already have some plans in place to connect with starting a club. And so that way, you know, Keller High, my daughter attends Timber Creek, you know, getting Fossil Ridge, all of them. And then, you know, having some sort of club environments for them to be able to come in after school and play. So, and then also we're not going to have patio activity. The outdoor in the back is not public accessible. It's actually chained with a lock where only the tenants have keys. And so that's something else, so there's not going to be any noise or any access to the houses in the back. And we're also completely non-smoking. We're not even going to have the smoking receptacles in the front. We're actually going to have the non-smoking signs out there, and we'll be heavily monitoring that. Again, we want to have somewhere where people are like, not only are they claiming family-friendly, they are. We want to go to this place because there are so many other places that we go to right now that say they're family-friendly, and we still can't take our kids.

It's not a thing. I went to five here not too long ago. Five of them were dives. They all had a lot of pool tables, but they stank. They were dark. They were dingy. It's typical what you would say a pool hall. That's not what we want to run. It's not what I want to be part of. It's not what my daughter wants to be part of. One of them just shut down here a few days ago in Watauga. It's been there 40 years. Smoking place was like a nicotine trap. I don't know.

We easily could have scooped it up. We had people who literally asked us, hey, will you come and get this? And we told them, no, that's not what we're looking for.

Well, I appreciate it. Thank you. And congratulations on your new addition.

Thank you. Thanks, Councilman.

Councilman Watley. Yeah, just one quick question. Is this your concept or is it a franchise? This is ours. It's ours. It is? Yes, sir. Are there similar businesses that you've seen or modeled after? I'm just curious.

I've never seen anywhere a bigger than dark venue like we're talking about.

All right. That was my only question. I wish you the best of luck. Thank you.

Thank you. Questions for staff. I did have a brief question. If the entertainment venue changes ownership, can we limit the specific use permit doesn't transfer to them, does it?

Unless you wanted to leave it generic, but typically our ordinances call out the specific business that is receiving in this case an SUP for indoor entertainment, so it would be specific to their business, unless council directed us otherwise. So then it would not transfer.

So it would be on y'all, the accounting would be on y'all if you decided to sell your business to sell it to someone with a similar vision. I think what your vision, as you articulated, is really good. It's fantastic. I mean, it's the type of environment that we want to see in Keller where high school kids can come over Families, more serious athletes can't compete. So thanks for that, Sarah. So with that, happy to support it. We do have a motion. Councilman Whatley?

Thank you, Mr. Mayor. I motion to approve item H2.

Thank you, sir. Mayor Pro Tem? I second. All right. We have a motion and a second to approve. Let's vote. All right, good discussion. Passes unanimously, 6-0.

Thank you guys so much. We appreciate it. Thanks for being here.

Congratulations. Welcome to Keller.

Funny enough, I know it was Armin's birthday tomorrow. It's his 39th. Today's actually my 40th birthday. So y'all just gave me the best present ever. So thank you.

That's awesome. Happy birthday. Happy 40th. Good thing we got it right then.

Yes.

Thank you for investing in Keller.

Thank you. All right, good work. Item H3, also a public hearing to consider an ordinance approving a specific use permit for alpha and omega chiropractic We've seen them before. To operate a chiropractic office in an existing 1,992-square-foot building on approximately 0.32 acres located on the north side of Lorain Street, approximately 225 feet east of the North Main Street and Lorain Street intersection. Address 121 Lorain Street. Hannah Trawick is the applicant. Houghton Horns LLC is the owner.

Thank you, Mayor. Aerial map on the left-hand side of your screen. Zoning on the right. The property is zoned, Old Town Keller. And as the owner name probably gave away, this is the old location for Houghton Horns, where they operated for many, many years their horn and other instrument business. Alpha and Omega is operating on Elm Street right now. They got an SUP, I think, back in 2022. They're doing very well and hoping to expand into this larger building on Lorraine. We do consider under the UDC chiropractic practices as a medical use, and so they are required to seek a specific use permit from the council because it's a new location. It doesn't transfer to the new address with them. They're hoping to occupy this existing building that's just under 2,000 square feet. Well, they have some plans for interior remodels. At this time, they don't have any exterior modifications planned. Parking requirement for medical use is one space for 200 square feet of gross floor area. So their total requirement is 10 spaces. They've got six public parking spaces there along the Reen Street and some additional parking available in their driveway as you can see there on the east side of the structure. They offer services including their traditional chiropractic evaluations, spinal adjustments, and ongoing wellness. They're also considering expanding into some complementary services that might include massage therapy, lactation consulting, and ultrasound services in the future. All of their services are by appointment only, and their proposed hours of operation are there on the screen for you guys. And then also a concept of how they want to use the space after they do that remodel. SUBJECT PROPERTY AS I MENTIONED IS ZONED OLD TOWN KELLER AND DESIGNATED RETAIL COMMERCIAL ON THE FLUP. THE PROPERTY TO THE NORTH, SOUTH AND WEST ARE ALL ALSO DESIGNATED RETAIL COMMERCIAL. AND THEN HEIDEN CITY SINGLE FAMILY IS THE FLUP DESIGNATION TO THE EAST. ON MAY 14TH WE MAILED OUT 27 LETTERS OF NOTIFICATION FOR THIS PUBLIC HEARING. ALSO POSTED A PHYSICAL SIGN IN THE FRONT YARD OF THE PROPERTY. We have received one letter of support and no opposition in response to this request. At the May 26 P&Z meeting, commissioners unanimously recommended approval of the request. Quick reminder of what is in the UDC in terms of criteria to consider when evaluating an SUP that Alexis read just a little bit ago. And again, the request before you this evening is an SUP to operate a medical office in the Old Town Keller Zoning District. Options for the council this evening, Approve. Approve with modifications. Table or deny. Applicant is here along with staff to answer any questions.

Thanks, Sarah. Would the applicant like to add anything? All right. Would anyone from the public like to speak on this item, item H3? If not, I'll motion to close the public hearing. I second. Thanks, Councilman Wall. Let's vote.

Mayor, this is not a public hearing.

Yes, it is. It's the SUP.

No, the first two items were so exciting. You jumped ahead like I did.

But good job catching the names. That was great.

You almost had me, too. I thought you were trying to trick me. So it is a public hearing. It's the only time I've ever been right and Kelly's been wrong. This is for the record. It's hard to do to trick a city secretary. So anyway, in all seriousness, would anyone like to speak on this item? If not, I will again motion to close the public hearing. And then Councilwoman Wohl, will you still second? All right, let's vote. All right, it's closed. Any questions for staff or the applicant? All right, if none, I will motion to approve item H3 and congratulate you on your expansion. That's exciting that business is going well. And we're happy to have you in Keller and driving foot traffic to our great local Keller businesses. We have a second. Council Member Brennan?

Second motion.

Motion to second. To approve, let's vote. All right, that passes unanimously. I think Mayor Pertham was probably in support, but he had to take off for a second. So passes 5-0. Thank you. Congratulations again. All right, item H4, consider a resolution approving one variance request for one lot in the Highland Terrace Mobile Home Park. This is not a public hearing. It's to reduce the front yard setback to 25 feet and move the required 35 feet on the property legally described as Lot 15 of the Highland Terrace Mobile Home Park, being approximately 0.16 acres, situated on the south side of Highland Drive West, zoned single-family 36,000-square-foot lots or greater, SF-36, and addressed as 1756 Highland Drive West. Amy Shigog is the applicant. Jenny Gray is the owner.

Thank you again, Mayor. I have the aerial and zoning maps. The subject property is zoned SF-36. A little bit of a reminder on the background. Highland Terrace Mobile Home Park was plotted in 1970 and annexed into Keller in the late 1980s. During that time, it was normal practice to annex property as single-family 36,000 square foot lots, or SF-36. So variances identical to those requested by the applicant this evening have been approved by the city council for 29 other lots in the same subdivision. A table included in the staff attachment shows which variances were approved for those various lots and the corresponding dates and resolution numbers. The subdivision has maintained the SF 36 zoning despite the plot showing that lots are generally less than 8,000 square feet. So the variance requested before you this evening is to decrease the minimum front yard setback from 35 to 25 feet. I have a comparison table showing some of the other zoning districts, SF 36, 12, 10, and 8.4, and the required minimum front yard for those zonings. The subject lot is approximately 7,480 square feet. They are proposing to replace the existing mobile home on the lot with a newer version. The proposed mobile home is about 1,980 square feet and would require a reduced front setback. So here is a site plan that was provided by the applicant showing that home on the lot. A UDC variance application does not require public hearing. The public did have an opportunity to speak on this item during persons to be heard. At the May 26 Planning and Zoning Commission meeting, commissioners unanimously recommended approval of the variance request as presented. Section 2.07 of the UDC lists the criteria for approval of a variance that the City Council shall consider the following factors. That there are special circumstances or conditions affecting the land involved such that the strict application of the provisions of this code would derive the applicant the reasonable use of his land. that the granting of the variance will not be detrimental to the public, that the granting of the variance will not have the effect of preventing the orderly subdivision of other lands in the area, that the granting of the variance will not constitute a violation of any other valid ordinance in the City of Keller, and that strict compliance with the regulations and or that the purpose of the regulations will be served to a greater extent by an alternative proposal. City Council has the following options when considering a UDC variance application. Approve as submitted or with modifications, table, or deny. Staff and the applicant are here if you have any questions.

All right, thank you. Does the applicant have anything they'd like to add? Okay, thanks for being here today. Personally, don't have any questions. We do have a motion from our mayor pro tem.

Sorry, I thought there was a public item. Yeah, generally with setbacks, I didn't definitely have concerns, but there's not, there's no pull kind of with the house behind you. There's plenty of yard there, so I don't have over concerns of looking neighbor's yard. And obviously this is a very, this is a smaller lot that you guys are working with and we've had similar variances in the area. So I move to approve item H4 as presented.

Yeah, and to the Mayor Pro Tem's point, approving this will actually, if there was a pool to be constructed, give more privacy. And good news for Councilman-elect Armstrong, so only, I think we're 30 of 44 votes through this process. We tried, Dr. Rancliffe, to approve the base zoning many moons ago, but we're getting through it. So we have a motion to approve, and I seconded. Let's vote. All right, that passes unanimously. Thanks for coming into town hall and doing business. Congratulations and all the best to you. Thank you. You as well. All right, last, certainly not least, we have item H5. It's to consider a resolution authorizing the city manager to execute a franchise agreement for city-wide solid waste collection and recycling services for an initial term of five years beginning September 1st and terminating August 31st, 2031, with one five-year renewal option. So we did hear presentations in our work session. This would be a good time to hear staff presentation, and then we'll follow with any questions from Council.

Yes, Mayor, I'll be brief. My goal tonight is to provide you with a summary of the RFP process and the selection committee process for the solid waste and recycling updates. So as a quick summary, the contract expires on August 31st. Our goal is to get it up and running on September 1st for a five-year term and optional five-year term renewal. The goal is to maintain current service levels, which are the twice-weekly residential trash, weekly recycling, weekly yard waste and seasonal leaf collection, weekly bulk collection, household hazardous waste. as well as commercial trash, recycling, and roll-off service. We did receive five requests for proposals on May 18th. Our selection committee selected two vendors to provide the best and final offers, which were received on June the 8th. As far as the timeline, just to provide you an overview, on February 17th, our Solid Waste Committee was, members were appointed, that includes Council Member Brennan along with Council Member Whatley. On March 19th, staff and council went ahead and discussed the RFP terms, RFP was issued on April the 9th. On April the 22nd, we had the required pre-proposal conference, which had six attendees. May 18th, the proposals were due. We received five proposals. The committee reviewed and scored those proposals on May 28th and invited the two vendors that we have today that presented earlier for you. The best and final offers were due on June the 8th. Those were received, and here we are today providing you with that information. So as far as the evaluation of the framework and assumptions, the RFP process is to select the vendor that has the best value and not necessarily the lowest bid. We of course want to keep services the same as they are right now. As far as service baseline and key assumptions, of course the service are 15,000 residential customers, 340 commercial accounts, and keep services as they are. We did include the option in the RFP to offer the information regarding once weekly service cards service with cards for reference and cost consideration. But of course, the goal is to keep services as they are now. As point of reference, commercial accounts are billed directly, not through the city. And a very important key point of information is the resident survey that we had a few months ago, which demonstrated that 92% of our citizens are satisfied with our services and over 50% opposed to less frequent services across key categories. So service proposal comparison, as it stands, CWD would like to maintain current service levels on Frontier. They would also like to maintain current service levels with two proposed changes, which are transitioning to our rolling cards for recycling and limit the seasonal leaf collections to four dates. From what I understand, we have eight collections right now, and this would limit it to four. Rate comparison before you. You can see that it's an approximate 3.3% increase on the residential side from Frontier, an approximate 14.1% increase for residential from CWD. These numbers equate to 67 cents and $2.83 a month. And on the commercial side, from Frontier, we have a 39% approximate increase and about a 15% approximate increase from CWD. The first two years are fixed with both contracts. There's a 5% per year increase increase with Frontier possible as well from CWD. They are between years three and five, there's a cap of an increase of up to 15%. We did conduct a survey in the community areas. The approximate residential rate is between $14 and $27 a month. Our current rate right now with CWD is $20.14, and then below are the proposed rates based on the new contracts. So tonight we are requesting from council that they review the final draft of the franchise agreement, select and provide us direction on the preferred vendor, authorize the city manager to execute the selected agreement in substantially the form presented, subject to final revisions and legal review, and then our goal is to prepare the selected agreement and bring it back to you with the ordinance and any updates to the UDC on the July 7th agenda for your final action. I'm happy to answer any questions you may have. I also have Brian Rebel, our Chief Financial Officer, and Ryan Lee, our Budget and Purchasing Manager, who are intimately involved with the process and can answer any questions that you might have.

Thanks, Marcia. So I guess this would be the time, I don't guess, this would be the time for questions. either for the applicant or from staff. I did have a high-level question. I just wanted to clean up real quick for staff. So if any of the applicants kind of changes or, you know,

intimates that they'd like to change their final best proposal tonight we couldn't accept that tonight right we'd have to give both parties the opportunity to weigh in before we could take action yes sir we need to give each one a fair and equal chance so if one changes their best and final tonight we'd have to offer that to best and so we'd recommend you table this item allow us to come back on the actually next tuesday we have a special call so we bring it up on that and review the analysis one more time with the revised best and final.

Okay. Or alternatively, if, you know, we appreciate the feedback and we just want to move forward tonight, we could. That would be an option, but we couldn't accept anything but what's before us tonight. Yes, sir. Okay. Thanks for clarifying. I did have a quick question for both applicants, whoever you want to send forward. I'd love to know your answer to this question. Well, there are two, actually. One was household hazardous waste, and the other was cart washing. Not usually a complainer. It's hard to get rid of household hazardous waste in the city of Keller and do it properly. So what's the remedy for that? Remind me what the process is from CWD and then the proposal from Frontier on household hazardous waste.

Yes. Mayor, council, thank you. Jason Raymer, president at CWD. So the program that we're offering the City of Keller is a once per month or 12 times per year HHW and used electronics collection. How that process works is a resident would contact CWD. We would mail you a kit that's got a 30-gallon plastic bag. It's got labels. It's got instructions where to put that bag, where to zip tie it, place it, not with the trash so it doesn't get commingled and On that scheduled date that we offer, which there's typically two dates per month in Keller because the program is so widely used, so it could be like the first and third Wednesday, we would come around and collect those HHW kits, used electronics. We then bring all of that back to our facility where we are TCEQ certified to process household hazardous waste, recycle it appropriately, and take care of the electronic recycling as well.

All right, follow-up. So educate me. Why would it be a bad idea for someone who wants to a resident to just drop off the waste?

Drop off the household hazardous waste at our facility? It gets a little bit into the permit where we are permitted by the TCEQ to collect at a point of generation in the city of Keller. That's how it's registered with the TCEQ when we set up this program. We can accept some. Sometimes we have folks that I'm about to go out of town for a year. Maybe I'm getting deployed. I have one can of paint. We'll allow it. We're just not set up as a facility to have residents just coming to us and bringing material and walking around our facility and dropping it over here and kind of going away. That's the predominant reason. So it would be both a combination of compliance, fear, not necessarily a major red flag, but as well as safety and just having folks on site dropping things off. Got it. Thanks.

Good evening, Mayor, Council. Grant Gregg, Area, or I'm sorry, Region Vice President with Frontier Waste. And our system is very similar to CWD's. The only difference would be the fact that we use a third party. And we, same collection, same similar setup. It's what we send bags out. But the resident would reach out to the third party. We've been using them since I've been at Frontier, which is... over five years now, and we've never had a complaint. So they do a really nice job, which is why we've not ventured out from them. Okay.

Thank you, sir. And then you can stay up. You go first this time. Sure. Cart washing. So can you remind me, Frontier's kind of proposed program, or I can't remember if it was part of the presentation or not, to be honest with you. I don't remember it being referenced, but do you all provide that to your customers?

Currently, we do not provide cart washing, no. You know, these carts, if, you know, If you're bagging your trash and throwing it away, then that cart stays pretty clean. It's pretty simple to rinse it out and keep it clean yourself. We do offer replacements once a year, but other than that, no, we do not currently offer cart washing.

And then, Jason, on the cart washing, isn't it only limited to CWD bins? So basically, from a functional perspective, mostly only to recycling? in the city of Keller? Because most of the like trash bins are not CWD.

So it's isolated to industrial grade poly carts. So you can go to Lowe's or Home Depot and buy a toter 65 or 95 gallon cart just like I can in bulk. We can wash that as well as the CWD bin. What we can't wash are those 30 gallon flimsy circle ones because the truck has hydraulic arms that pick them up, wash them, keeps all the water within the truck contained, filters it, doesn't go down your drains or anything like that. So We can wash non-CWD bins. They must be like industrial grade with handles and wheels. Sure.

Those are my two questions. Councilwoman Brennan?

All right. So Jason, don't go sit down. All right. Question. Leaves. So leaves. We don't worry about leaves right now, but we sure worried about it this past fall. We're the tree city. And we've been a tree city for a while. So now we have a lot of big trees that drop a lot of leaves. And I know that Frontier... You said you have four specific pickup days for leaves. And I think for y'all it is with one day a week with the regular trash, right? And then if you reach a limit and you can't pick up any more bags of leaves and you come back and finish on a Saturday, is that getting that policy correct?

So what we offer is eight weeks. Now that eight can be ten. if it's needed, because you don't always know when the leaves are going to fall. You may think it's going to be these six, eight, four weeks, and it's middle end of January and all the leaves are still up. So one, I just want to clarify that we do adjust our schedule as needed for the season. To your point about how the collection occurs, during the week on a given leaf recycling week, one of those eight weeks, on Monday, Thursday, or Tuesday, Friday, depending on when your trash day is, we will collect up to 10 bags of leaves It could either be as bulk, but a lot of times we'll go run our trash and bulk routes and come back and pick up some leaves during the week, and then Saturday we sweep the entire city. That's the dedicated recycling weeks. So we're taking all that material we're picking up on Saturday and recycling it, whereas during the week it's a combination of the two.

Okay, I just wanted to make that clarification because the leaves are kind of a big deal in the fall, and there was a lot of controversy with that, so that's important to us. Thank you.

Absolutely. Thank you, Councilman Brennan.

Mayor Poteau? Thank you, Mr. Mayor. I have questions for both. I'll start with you since you're up here and kind of comments. First of all, I love the CNG. It saves you all money, but it's also better for our community. Our kids are playing outside and are driving by, so I appreciate that investment. You spoke earlier, and maybe for some citizens that weren't listening, where did you say the closest landfill you all use is for our trash? I know you all parse it locally. That was one of the big things you all do differently, but just out of curiosity.

Yeah, predominantly Arlington.

Okay.

And we have the ability, as I spoke earlier, to bring it to our transfer station if it's after landfill hours or, God forbid, a Sunday when we had to get something done.

Okay. Okay. And my colleagues up here might grin, but I guess it was six, seven years ago, or six years ago, we were at an event, and there were underground dumpsters. Six or seven. Oh, excuse me. There we go again. So underground dumpsters, is that something that y'all could possibly look to in the future? Because there are some cities, and for citizens that are listening, for high traffic areas and urban areas where there's a lot of restaurants, they can have underground dumpsters, so there aren't dumpsters out and about that are, And it's, but it's a big change because it requires a truck. It's a huge investment. And it's not, it's just something I'm curious if y'all are looking into. It's not a regular.

You were the third city to ask. So I'm actually glad you asked that question. The city you're referring to in this area is City of Venice.

Okay.

It has several of them. So I was actually engaged by the city of Melissa that was interested in something similar. I brought up discussions with the city of Salina. And now we are in the city of Keller. And what I've gathered so far, and I do need to do more research, but the vendor that provided the truck to the city of Venice, It's like a middleman for a manufacturer in Europe. It was a very sketchy Q&A. I told the city of Melissa I'm not comfortable doing it because I wouldn't want to put them in a position. We'll continue to explore it if the city is interested. But right now, we don't even know how to acquire that equipment necessarily and who's going to support it warranty-wise, parts-wise. Now you've got a dumpster with only a certain type of truck that can pick it up. How do the pits work? Do those fall apart through leachate? There's a lot of questions that...

And it's a new technology.

We got some red flags out of the city of Venice.

It's just interesting, which is why I wanted to bring it up, because I thought it would be great for Old Town, where it's really tight-knit.

We are always open to innovative ideas, and if that's something we can explore, that's what we do.

Okay. And then my final question, and I have a couple questions for Frontier after this, is y'all's commercial rate increase was a lot less than what Frontier is looking at. But on the residential rate, the 14%, For citizens listening, I think it's $20.14 now. So the 14% you guys are proposing is about $2.83 different. It's not, you know, 14% sounds like a lot, and $2 does mean a lot to some families, but just curious the reason for 14%.

Like most proposals, we try to pick a balanced rate increase. It's not hard. I mean, we're always looking at the bottom right number. I mean, there's residential revenue, there's commercial front load revenue, and there's roll-off revenue. Right. all those go into a bucket or bottom right. And I'm interested, can we make our several cents on the dollar, you know, our 10 cents, 12 cents on the dollar. And we try to spread that evenly, but it does work in a pendulum. If you want 14 to be five and 15 to be 20, it works that way. Okay. You know, we calculated with RFP numbers and we're the lowest bidder by contract value. And again, if you want to move one lower and raise the other, it works that way. And If you do the math, it would come out, in our estimation, as low as bid.

Yeah, and the math made sense to me. I just was curious. I wanted to ask for the citizens listening. Do you want us to wait to ask Frontier? Can I ask Frontier? No, go ahead. Okay. Frontier representative. So you got to prepare for this question, but I'll go ahead and throw it to you. The underground dumpsters, are you all looking into that?

We are always open to any kind of technology. You know, that's something that we've had conversations with some of our other cities, but we're not prepared to move on something like that at this point.

Okay. And do you all have the CNG vehicles that they have? And I get that's a big investment, and they've been around longer than you all. But do you all have the CNG trucks?

No, we run all diesel trucks. Okay. And, you know, I know it was mentioned earlier about the pricing and things like that, the fluctuation and everything. You know, let's be honest. We all feel it at the pump right now. But, you know, if you were to reach out to any one of our cities, we've not gone to any of our cities and said, hey, look at fuel. We need more. We haven't done that. So you guys would not feel that, much like any of our cities have not felt that impact.

Okay. I'll reserve the rest of my comments or any other questions I may have. My colleagues have some questions to ask, so thank you.

If I could respond to your question real quick. You mentioned the bulk or the leaf-specific days and the reduction to four. One difference in our proposals is we're proposing four yards of bulk and brush a week versus the 10 bags that you're currently allowed. And so that's a significant difference on just the weekly pickup. So while we may reduce the special leaf collection days, we're collecting it during the week on the second pickup.

All right, so yeah, I know this is somewhat out of turn, but he's talking to me, so I'm going to ask him one more question, sorry. So when you say bulk, you're saying the leaves don't have to be put in bags? You just say people just put their debris out, their leaves out there?

No, they'd still need to be bagged, but we'll take four yards versus ten bags.

Okay, got it. I misunderstood that. Thank you.

All right, good discussion. Councilman Rankleaf? Yeah, I'm going to piggyback on that real quick. So then... Because I think Councilwoman Brennan is being very kind when she talks about the amount of leaves that we get in Keller. I mean, it can get out of control depending on the year. And so when we're talking about the number of opportunities to pick up those leaves, are we talking about the bulk brush collection or are we talking about Like that's all kind of one thing. Maybe I'm kind of confused here. That'll be all part of the one time a week bulk brush collection, yes. And that is just, again, so I'm clear. I can be a little slow here. How many times is that? How many collection times is that? How many collection dates is that? So bulk and brush will be collected one time a week. And then for that, is that in addition or is that along with the leaf collection dates?

So there will be four separate leaf collection days on top of that.

Okay. And then on to the mayor's point about the hazardous waste. So then that's kind of the same plan too. So it's what, once a month, 12 times a year? Is there any sort of cap on that or anything like that? It's one time a month, 12 times a year. Okay. And then in terms of storm cleanup, I guess this would be questions for both. they were talking about this giant truck with a claw. So like when we have major storm events in Keller and there's a bunch of debris and stuff knocked down, what does that look like for you guys?

It's very similar. I mean, we like to say that we have first responder urgency. So we've got a couple boom trucks or claw trucks, however you want to call them, in Wilmer, South Dallas. We've got a couple in Mansfield. And then as we touched on in our work session, you know, with our access to GFL now, we have, you know, basically a nationwide relief team. So let's hope there's no, you know, significant event that affects the whole nation, but there is a relief crew, a relief team that's available and on standby. If something significant hits this area, we've got groups that we can bring in immediately.

And you would, and that would be, I guess that would be in charge to the, To the city, is that right? It's typically, yes.

There's a charge to the city in the contract, yes. Okay. Force majeure, I mean, it depends on how it's identified in the contract. Okay.

And I guess this would be for CWD. How does that compare with you guys?

Very similar. And as, you know, occurred, I believe it was May 2025, the windstorm that kind of hit your Metroplex and encourage you to reach out to some of the cities like Forney and Sachse, some of the worst hit areas. We were within the city within 24 hours. And in some cases, hiring third parties to assist, storm chasers that we paid on our dime and billed the city our contract rates just to get the job done. But we've got five claw brush trucks. We like to say we can drop dumpsters and trailers within 24 hours and we can have up to 70 or 80 trucks in your city on Saturday when all those trucks are typically parked at our yard not working during the week. So we have a robust program and Like I said, it's tried and true. Most recently in May 2025, we picked up, it was almost like 10,000 man hours worth of bulk and brush. And almost every single one of our cities through our daily reporting got FEMA relief paid back in full and things like that. So it's a robust program. And we've proven our worth with the area.

And in terms of the fees, some of those hours, at least initially, I thought when we were in the work session, those are free.

Is that right? That was. So that's just 50 hours that we would offer per year. It could be an illegal dumping. It could be a small windstorm that came through that you would get those 50 hours for free before the contract rates kick in.

Okay. I'm going to reserve my time. I'm sure I'll have a few other questions. Thank you. Reserving all the time. I like it.

I just have one more question. Thank you, Mr. Mayor. And this is for Frontier. Sorry, my writing was so messy, I missed my own question. And also, Mr. Mayor, you were cutting into my son's trash can cleaning business. So, Frontier. How much does he cost? Is he a bidder to hear tonight, sir? We can talk about it.

All right, Mr. Chair.

But I wanted to ask you, like I asked CWD, because y'all's increase is almost double on the commercial side. Y'all chose to do that, and I wanted to ask, as opposed to the lower increase on residential, I wanted to ask the reasoning for that and why y'all were taking that approach.

Yeah, I mean, I think there's a number of ways you can approach a bid. Obviously, there's 340 businesses and there's 14,000 residents. So anytime you can minimize the impact to the greater group, you know, we'd like to do that. So it's just it's a numbers game where 14,000 complaints or 300 complaints. I mean, there's a there's a big difference. Well said. Thank you. All right.

Councilman Watley. Thank you, that's fine. I wanted to say, fellow council member Brennan and myself were part of the review committee for the proposals. I'm the only council member that was here six years ago when Flex here came and made a proposal and CWD was our provider at that time. One of the things I want to congratulate Frontier on, at the time one of our concerns was you were small, new, and we were concerned that someone would buy you and we would have no personal interaction or representation. You would be part of a large conglomerate. Well, in a way that happened in the merger. that you went through, but I admire the fact that you kept your Texas territory, Texas roots, Texas team. And over the last six years, you have grown impressively. And I really appreciate that growth and who you've become and you being a part of the submittal process for this RFP. I really do, I'm impressed. That being said, the residents have grown so accustomed because at the time we reviewed this six years ago, there was a, a lot of the community was a bit disgruntled with CWD at that time. CWD has since stepped up and their customer service has become stellar. The community has gotten accustomed to a level of service that for the most part, I believe our citizens are happy to pay even a higher increase in their personal service. And I hate to put the burden of a necessary increase on the commercial side of our community. All of that being said, I appreciate Fletcher very much. I appreciate what you bring to the table. I hope you'll come back in the future, but my opinion is I'm supporting the renewal of CWD's contract, and I just wanted to state that and say my piece. Thank you. Thanks, Councilman.

I have two follow-up questions. What's the total contract value? submitted could you state that for the record either Brian Ryan so I guess what I'm getting to is you have a certain number of businesses a finite number of households like what is this What is the contract value, roughly?

I would be guessing, like, if I gave you a specific dollar amount, like, on a monthly basis. I'm just looking for... Because we're really focused on the per... Something to keep in mind.

So they collect commercial directly. And so we can give you the residential amount based on how we do that. So if you can give me just a moment, I can pull the invoices. It is worth noting, at least on the residential side, it's a multi-million dollar contract.

Yeah, I just wanted to get that out there. And then the other question I had, Big picture is under the proposals, Marcia, maybe this is your question, I don't know. But what is the, I mean, under the proposals, like what actually changes besides the cost? Okay, let's set the cost aside for a second. What changes for the resident under the two proposals?

So I'll turn your attention to this slide. Based on the current proposal, CWD would maintain current service levels, and the changes would be under the two bullet points under Frontier. We would transition to all rolling cards for recycling, and then the seasonal leave collection would change from eight to four, but as the gentleman mentioned, we do have additional bulk pickup on a weekly basis for brush.

Okay. And then could one of y'all, last question from me that I can anticipate right now, could one of y'all summarize the citizen survey? I think it was roughly 70% of residents, if I remember, were comfortable with a relatively small price increase. I think our residents are aware of inflationary pressures and things of that nature. And then also the second key data point from the citizen survey is kind of what was the perspective on changing levels of service.

Okay. As far as changing levels of service, there was a 50% plus opposition to that. We do have the slides on the survey, is that correct? Okay. I don't have the slides on the actual survey, but we do have the two notes here that, 92% of those that responded to the survey were very satisfied with the current service.

So 92% were satisfied with the current level of service?

Yes, sir.

Okay. So whoever ultimately gets the award, good luck, you know, beating 92%. You might be the only group that's, you know, currently higher than city council. We're like 80%, right, track. So I'll say that as many times as I can. Thanks, Marsha. Councilman Rankleaf?

Yeah, kind of along those same lines where we were talking about, like, what are the changes to the residence? Can we just one more time go over what the changes would be for our businesses? So what would be the same and what would look different?

As far as, I know these are the two major changes, correct?

Yeah, these are the two primary changes. The service levels that you're going to see on the commercial side, those are typically negotiated directly with the commercial contractors, or the commercial customers. So there shouldn't be any changes in terms of their service level unless they negotiate a different contract with the provider.

And what about the fee structure again, the cost?

The fee structure that we have represented here, again, because those are specifically... Those are specifically...

That's working.

There we go. Because those are specifically contracted, the service structure gets a little weird. It's based off of frequency and size. So there's a rather exhaustive table that we can take a look at. We will include that ultimately with the contract documents that you guys take a look at, assuming July 7th. But you'll get the full... representation of that. What we've tried to represent here with the 39% increase that you're seeing, my apologies, is a sampling of the commercial customer base, just trying to give some kind of representation, being able to compare between those two vendors.

So I don't know, Jason, it's Grant, right? What's the story with commercial? What is the, under your proposal, let's go CWD first, Councilman Rankley's proposal, what changes in their day-to-day life besides the cost?

Which is clear. In terms of residential... Commercial. Commercial. Everything would stay status quo with us. Rates that we're billing our commercial customers would go up 15% across the board.

But besides cost, things remain the same?

No other changes.

Okay. And then Grant?

There's no changes.

I mean, we will go touch every commercial customer and knock on their door and say, How's your current service? You know, you have an eight-yarder right now three times a week. We want to keep providing an eight-yarder three times a week. If they say, yeah, you know, we think that's a little too much, we want a six. We'll give them a six. That's it. Okay.

And do we get that total contract value, at least for the residential side?

So just running the invoices from June 1st, 2025 to... may 31st 26 the amount paid was 3.2 million so that's just on the residential side annually right annually yes sir so it's one of the bigger contracts that we award as a city by far yes sir okay mayor i did a similar thing and i came out with a number about 3.7 million um factoring in the increase okay yeah thanks brian um you know i'll just say this um

In summation, you know, when you look at the feedback from our residents, you know, to Councilman Whatley's point, impressed by both presentations, sincerely. You know, I love the community involvement piece of it. You know, love the way that you're approaching your business. Thanks for clarifying some of my, you know, on a scale of one to ten, smaller questions than I have, but important questions with household waste. And, you know, washing and things like that. But, you know, when I, uh, at the end of the day, I'm one of 47,000. And so I lean heavily on feedback from our residents. Um, you know, unlike, you know, maybe previously we heard, you know, stories of trash being put in front of town hall and we had some issues. And since then we've all worked as a team to, uh, to improve and our residents are happy with our current levels of service and, and, um, prepared, uh, And I think understand the reasons for the cost increases. So I'm one of seven up here, one of 47,000 in the city, but I do support awarding the contract to CWD. Based on your track record, I've seen improvements over the last six years, a higher level of engagement and the expectation, obviously, as that continues. Higher level accountability, you know, if there's chronic missed pickups. You know, I don't know how many times we've had to do that, but there's accountability in the contract, and that remains, right, Aaron? Yes, sir. Yeah, so if there's a chronic issue, then there can be a fine and things of that nature. So for all those reasons, but first and foremost, feedback from our residents, I do support awarding the contract to CWD. And with that, we do have a motion from Councilman Whatley.

Yes, sir. Thank you, Mr. Mayor. And again, I want to echo how impressed I am with Frontier and what you have done as an organization and kept your roots here in Texas. That being said, the edge with CWD of the natural gas trucks, the recycling, compost that they do and the customer service that they've stepped up and delivered with citizens input, I am going to motion that we award the contract to CWD. All right.

Motion to approve item H5, authorizing the city manager to enter into a contract or franchise agreement with CWD. CWD. Councilman, excuse me, Mayor Pro Tem.

Thank you. I'm going to second, but just say why everything Councilman Watley said, but CWD, the work y'all have done over the last several years, but also I remember how you guys responded during COVID to the community. It meant a lot to our community and our citizens, and that was a tough time through there. And then even through the winter storms, and you guys are always at community events. And Frontier, I loved how that was one of the main things of your presentation. Y'all did a strong presentation. But I see, and I've spoke with a lot of citizens, but I see no reason to change. I think you guys are involved. You care about Keller. And we appreciate the work you do and the citizens do. And I also like that you're a family shop. I think that's really cool. And I appreciate that. So with that, I second Councilman Whatley's motion.

Yeah. Okay. All right. Thanks, Mayor Pro Tem. We have a motion and a second. Any further comments or discussion?

If not, I just want to add one thing, Mayor, real quick. I also want to thank CWD for how rooted they are in our community. We've talked a lot about, you know, kind of The services that both of you provide, you gave an impressive presentation this afternoon. But, you know, one of the things that struck me, kind of the lead up to today's discussion, was just kind of the outpouring of support that we got from folks within our community whom you've touched and whom you've helped. So thank you. Thank you, Dr. Rankleve. Anything else?

All right. Let's take a vote. All right, so we have the motions passed, five with one abstention, and I'll just say this to Frontier. You made it a lot more difficult than I expected you to make it, and for that, I'm a little frustrated with you. I'm joking. Thank you for the energy and the effort that you put in this process, and I do hope you come back, because to be honest with you, it was, in my mind, it was a very, very close call, and also congratulations as well to CWD. We look forward to reviewing the formal franchise agreement at our July 7th meeting right here? All right. Well, I think we got through everything. It is 9-19. Can I get a motion to adjourn? Motion to adjourn. Councilman Wiley, thank you. We got a second from Mayor Pro Tem. We're adjourned.