Planning Commission - Regular Meeting

To approve the agenda, is there any discussion? All those in favor, say aye. Aye. The motion carries 4-0. Moving on to the approval of minutes for July 14, 2026. Are there any corrections that need to be made? I see none. Hearing none, is there a motion to approve them as presented? So moved. Moved by Frank and second by?

I'll second it.

All right. It's been moved by Frank and second by Cheryl to approve the July 14, 2026 minutes as presented. Is there any further corrections or discussion?

I do have a question. So on the, you know, we did talk about PEC doing a presentation. Do we have a date for that? Is that going to be the next meeting?

I don't have a date.

Okay, when will we know that?

Probably.

Well, you should know that before the next meeting. If they're going to present.

I don't understand what your question is.

PEC?

Yes, I'm familiar with it.

So they were going to present.

They weren't going to present. Okay, yes, yes.

So when will you know if they can make it to the next meeting?

Whenever they tell me. If I'm coming over to your house, I have to say, I'm coming over Tuesday. Right. I let you know when I let you know.

They haven't given that.

Right. So Cheryl, were you asking if something gets on the agenda for the next Planning Commission meeting? Right. Roughly, I had a time how, roughly, when would Dustin know that? Is that what you're asking?

Yeah, when are you gonna know?

Don't know.

Well, and this is the issue I have, is that I thought that they were going to present this meeting.

that was our recommendation based upon the meeting but I don't believe we've been able to secure that date or a time frame right so the question would be like Josh and Cheryl asking would we expect this to be on if they came back and said yes would we expect that to be on a October agenda or could it be in November like

I'm gonna follow up with them this week and I'm hoping for, I don't wanna drag this out.

Right.

Right. So our goal is October, if not November.

And you're going to follow up this week?

Yes.

Okay, good, thank you, appreciate that.

All right, any further discussion? All right, all in favor of approving the minutes for July 14, 2026, say aye. Aye. All those opposed, say nay. All right, motion carries 4-0. All right, we'll now receive public comments and communications. Please wait to be recognized and state your name and address for the record. Do we have anyone who's wanting to speak tonight? Okay. Any written communications? All right, hearing none, we will move on to new business. Staff, can you please walk us through the 2027-2031 capital improvement plan? And can you clarify, is this for information only? Are you requesting a recommendation or any findings on any specific projects or anything for the comprehensive plan?

No recommendations or anything, but there is an approval that is needed. It's part of the budgetary process through council. So tonight's information is just kind of a review. State statute says that planning commission has to review the CIP, which we're going to do tonight, and then you guys approve it, and it goes to council saying that you guys have approved it, and it goes from there. Other than that, it's above my knowledge realm. So I don't know a whole lot about it. But I am presenting that to you. I'm just going to hit some highlights on it. And this is one thing that it does say is that it is kind of a fluid moving thing, entity in itself, to where it can change depending on the needs as the city goes over the years. OK. All right. Okay, the five year capital improvement plan, or the identifies major infrastructure facilities, parks, fleet, other projects to help guide the future of the budgeting for the city. Um, it is like I said, it is reviewed annually, um, and adjusted as priorities funding and all that other stuff that change with the community. Capital improvement philosophy, maintain infrastructure before conducting new infrastructure, before constructing new infrastructure, excuse me. Prioritize public health, safety and essential services, replace assets before maintenance costs become excessive, support responsible community growth, build reserve funds to reduce future debt and pursue grants and outside funding whenever practical. The annual review, the CIP will be reviewed annually during the budget process and revised as necessary based on all the needs of the city or the community as a whole. requested expenditures by the year we've got the total requested expenditures by the year um over here on the right side it might be easier to see um on your paper color coded but for 2027 i can't tell which ones might i'm either colorblind or my eyes are like 85 000. okay and then it goes clockwise yeah by year Yeah, and these numbers can change. Looks like for 2032, the green down there at the bottom, a little over a million. Yeah.

This is for what now?

2032.

No, though, because 85,000, I'm back here on 2027. That is not equal to what's on here. for 2027, right?

Yes, so it looks like 20, let's see, 2032 I believe is an error. It shouldn't be on the legend, because this is 20. If it's going in order, yeah. This is 2027 through 31, right? This is a five year. Right, so 2027 is 85,000. 2028 is 2,295,000. Green, 2029, is $1,085,000. 2030 is $1.5 million. 2031 is $525,000. Yes. Yeah. But this does not include the annuals.

Right, whatever that amount's gonna be, which we don't have on here.

Do you mean the reserves?

Uh-huh, but it's in the CIP. I wouldn't think that that would be in the CIP. Because those are budgeted lines.

That last sentence right there. Together the capital improvement plan and reserve funds provide a balanced approach. The CIP helps with city prepare for anticipated long-term needs while reserves provide financial security and flexibility when unplanned needs arise.

Was that the end of your presentation, Dustin?

Just the last page here just goes over anticipated funding sources, the priority that they are, the year that we might need them, justifications, the project name itself, or just kind of a compartmentalized project name for certain things.

OK. And to clarify, there was a statute, correct, that?

Yes. Procedurally, you're going over this with the board?

That is correct. Or the commission?

Yeah.

OK. All right. Does anyone have any questions for Dustin?

So Dustin thank you to you and your staff for putting this together. I know it's time-consuming Communication wise it's tedious tasks appreciate that You had mentioned that it's a fluid document

Yes, from what I'm gathering, the needs change as the years go by.

Right. Can you walk me through an example or a couple examples of what would facilitate, if this was to prove going forward, because there's something that could happen you never know right so could you walk me through some scenarios about what could happen to change this you know for example the 85 000 or maybe a better example would be 2.295 to where maybe that increases or

the whatever right the best the best i can do for let's say next year in 2027 that 85 000 um it is a small number but let's say the police department you know a couple officers quit and we get a bunch of rookies they decide that they need to drive fast everywhere and they end up wrecking two or three cars. That's going to come out of reserve a little bit, but that's going to be a bigger expenditure than what we had anticipated for that year.

So is it fair to say that the categories don't change, but maybe... Or is that not fair to say?

That I don't know. Okay. They could change. And these are just the anticipated things that we see so far. Okay. There could be, you know, like think of sidewalks suddenly need to be put in somewhere. That could change for that year, whatever year that decides to happen. Okay.

You can go ahead, Cheryl. I'm thinking, processing.

Okay. Okay, so the first question I have is the $60,000 for the first two lines. The facility needs assessment and a strategic plan. It is the responsibility of the CA and the council, right, to, let's talk about the update long range goals. The responsibility of them to do that. Why would we need to spend $25,000 for update long range goals? That seems like an awful large amount of money for something that our CA is responsible to do anyway.

Is that hiring a consultant or something?

Yes.

It's a whole firm. I mean, obviously, you could have a four-hour workshop and go through this. I don't understand that at all. I think same thing with the facility needs assessment. $35,000? That paid for the new truck. I think someone is getting a lot of money there. I certainly wouldn't pay that. So that's something I think that everybody needs to be aware of. Excuse me. That's an astronomical amount for that. Now we go to... The sidewalk master plan, this is in 2027 as well, and it's only $25,000. So what is that going to get us? How many sidewalks? Where are they going to go? Is there a map of this?

No. Not that I know of.

Well, then how do we know that $25,000 is the right amount?

Again, this is above my pay grade. It would be Matt and Thomas that put most of this together.

I would also say it's above our pay grade, too, from this commission. I am not fluent in any or all of these costs. Correct me if I'm wrong, this will go in front of council, correct? Absolutely. Is that next meeting?

I'm not... I don't know if it'll go in front of them this Thursday, but it might go in front of them at the end of the month.

OK. And maybe that's a place where it would be more appropriate to ask those types of questions, that there might be people in that pay grade that can answer some of those questions. Because again, we're not here to go through line by line. This is a formality of this is coming in front of the commission. So we're just accepting that, again, we're not approving this because this is a draft. That's in another segment of the governing body that they're approving that. I think that would be a more efficient place to have those types of discussions in public forum.

Well, I kind of disagree with that. We are stewards for the city of Keechai. And if we don't bring this up now, and you know have everyone look at this people at home and who are listening right now uh if we pass something if we agree to this then we're not agreeing to this we're agreeing that this has come in front of this council that we have received a copy of this draft

Right.

I'm not going to say that we approve the budget. That's not, that's the council's deal, but this has come in in front of me and I need to state for the record that a lot of these costs are, um, I don't, I don't believe they're right. Um, uh, and I was at the budget meetings, what, two out of three. And, um, Yeah, I can agree that it's sitting here in front of me. I don't agree with it. So, I don't think this is the best for the residents of.

May I ask another question? I didn't want to interrupt.

Go ahead. Is that OK? Yes. OK.

So Dustin, just to confirm, I don't want to get off the path here. Just looking at the commitments, I mean, just so I understand, the two mills and three mills annually, that's for, so essentially we could be talking about five mills. Is that increases every year till 2031?

That I don't know.

Okay. No, the two and three mills down here at the bottom. Okay, so that is like the park, right? They have allotted two mills for the park.

Okay.

And really, I don't even understand it being part of it. Yeah, so it's like $67,000 or something like that for two mills.

I just wanted to clarify. Yeah. Okay.

Yeah. So then would you happen to know um just Dustin do you know that like for like sewer improvements and water system improvements um those does that do you know if that includes the expansion?

I would assume so. It says increased capacity, but I'm not 100% on that one.

OK. Yeah.

Yeah.

Oh, yeah.

So you know if Thomas was involved with it, we know it's solid and it's good.

Yes. I think there's two expansions up there. Isn't there just two, Joni? Do you know? Over there around 69th and Webb Road or not, Rock.

Mm-hmm.

Is there another? Wasn't there another one around? It must be. Well, there is one.

There's two. Because they're building it right now.

That's not us. Yeah. Yeah.

That's what I was asking. Yeah. Mm-hmm. Yeah.

There's been piercing.

Right. Yeah.

Any further discussions?

It's kind of a support hurdle, but you've got $85,000 just in basically consulting fees. It does sound a little obsessive. I think that should be red flagged.

Yeah, I guess for me it's not necessarily like I mean, not discounting the cost or anything like that. You should always be good stewards. But for me, I'm putting my name to something. I would just like to know what I'm putting my name to specifically. And I understand that this is a process. So, uh, I guess that's kind of my struggle is I could sign something. It could change down the road and I. I have approved something for sure. What am I proving possibly? I guess that's my struggle. Uh, not necessarily. I mean, because the council, and I'm just trying to stay in my lane. the council and they represent the people. So for me, it's more of whatever numbers this consultant or whoever, that's nothing to do with us. It's just more of, I don't know, Jeremy, if I'm off the right path here.

No, I think you're right on. Dustin, is there a sample motion that you're looking for?

Just that you guys reviewed it and approve it, I can add, or I can at least let Matt know that these things come into question?

I don't know if we can say that we approve it. I can say that we've reviewed it. That's fine. And we have concerns, which has been shared, but I don't think that we can say that we've approved it.

Okay.

Without like an itemized list of each one of these costs and where $35,000, for example, for facility needs assessments.

Right.

Yeah. Yeah, a review is fine. I can't. I got to do a lot of homework to understand some of these numbers if we're here to also approve it. Okay. But if we're just saying that we have received it, I feel comfortable in moving forward with that.

Absolutely. OK. Yeah. I don't have a sample motion. It would just be a basic, you know how to do it.

What I would note here is it looks like it's probably, again, this is a draft, between the pie chart and the itemized list for 2029. It looks like the pie chart doesn't have, it's a difference of $65,000. So I think that the service utility truck, it's in the table, but it's not in the pie chart. So I think that's just an error in math on that. Because it should be $1,150,000 for totaling up the table versus the chart of $1,085,000. And then I would suggest that we take 2032 off the pie chart.

Fair enough.

Because I think that's where the zero is coming from at the top. Oh, yeah. Sorry, I already asked this once. Is there any other questions or discussion before we move on to a motion? OK. Then I would entertain a motion to acknowledge that we have received the CIP plan for 2027 through 2031.

I think we do need to add something to that effect since we don't have anything written down in front of us that we need to definitely make sure or maybe it's a second motion I mean I don't know it's whatever you guys want to do put it into one yeah I think putting it into one makes sense so okay we have received the the CIP plan for review I know with concerns reservations I don't know what you want to do we want to see what they are I mean what do we what do we need to do on that we motion to

saying that we have reviewed 2027-2031 capital improvement plan have concerns and have disapproved that plan yeah my second

Was that your motion, Josh? Not to put you on the spot. Okay. Oh, my God. Can we play back that replay? We've reviewed it. Motion to approve.

that we have reviewed the 2027-2031 capital improvement plan. I have concerns and we have, therefore we are not approving 2027-2031 capital improvement plan for the city of King County.

I second that.

Got a motion by Josh and a second by Cheryl. let's see if i can rephrase that it has been moved and second that the cip for 2027 30 through 2031 has been received by the council or sorry the commission but there are concerns to the figures therefore we are not approving it All in favor say aye. Aye. All those opposed say nay. Motion carries 4-0. We do not have a public hearing tonight, preliminary plots, or a final plot. So we'll move on to 10, unfinished business. Staff, if you'll please outline the proposed review of the Keech I zoning regulations and let us know which topics we should prioritize this evening.

I'm sorry. 10-A. We discussed it just a little bit ago with Cheryl asking about PEC coming out, all that type of stuff. I don't have anything new to.

Perfect.

Yeah.

OK. All right, so we will skip 10-A, party addressed. And 10-B and 10-C are still on hold, correct? That's the Keach High Corner?

Yes.

All right. Is there a motion to adjourn? So moved. Second. Can I get a second? Second that. All right. All in favor say aye. Aye. Motion carries 4-0 and we are adjourned at 7.31.