City Council - Regular Meeting

Could you all stand for the Pledge of Allegiance?

I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

I'd like to call this meeting to order. Seeing that no one has signed up for the open forum, let's move on to the consent items.

I move to approve. Second.

Aaron Holtz? Aye. Jackson? Aye. Sloan? Aye. Weitrich? Aye. Winkleman? Aye.

Under new business, item A is this is time for a public hearing for the proposed fiscal year 2025-26 budget of May. Have you heard anything from anyone?

No comments on that. Just by way of understanding for this, we had done this exact process at the previous time. Okay? One of the requirements about the budget amendment document needs to be published in the newspaper. Okay? We did not send that over for publication as it wasn't done. So in order to file it, we need to file proof of publication. We need to follow all the rules. So what we are doing then is just running the process again after giving proper public notice of this. So really that's where we'll be tonight. And certainly can go through any of the items that were included in the budget amendment, but it's the same thing that was adopted last time.

Do we need a motion to open that?

It's already open, then it's just a motion to close it once everybody gets good.

Move to close the public meeting. Second.

All right. WETRICK, AYE. SLONE, AYE. JACKSON, AYE. AARON HULTS, AYE.

ITEM B IS THE RESOLUTION AMENDING THE CURRENT BUDGET FOR THE PHYSICAL 2025-26 YEAR.

ANYBODY WANT TO APPROVE THAT?

SECOND. Sloan. Aye. Aaron Hopson.

Aye.

Jackson.

Aye.

Wietrich. Aye. Winkleman. Aye.

Item C is ordinance amending the code ordinance of the City of Jefferson, Iowa 2017 by amending the provisions pertaining to water rates.

This would be the ordinance proposing a 2% increase in retail water rates with the basic fee including the first 134 cubic feet to go to $14.50. Per 100 cubic feet over that is $8.78. This will be second reading. We've heard no comments.

I move to approve. Second.

Aaron Hutz.

Aye.

Sloan. Aye. Jackson.

Aye.

Weitrich. Aye. Winkleman. Aye.

Item D is ordinance amending the code of ordinance of the City of Jefferson 2017 by amending provisions pertaining to collection fees for solid waste and recycling fees.

Yeah, so again this would be second reading of the ordinance to consider increasing landfill fees that would now go up to $6.10 and then also make some changes to the per item costs for some bulk items. One of the main ones being the mattresses and box springs would now be $10 a piece, and larger pieces of furniture would be now $20 to dispose of. Again, second consideration of this ordinance, and yeah, we've not heard any input on this one either. I'll move to approve.

Second.

Winkleman.

Aye. Jackson. Aye. Aaron Holtz.

Aye. Sloan. Aye. Weitrich. Aye.

Item E is resolution to approve the amendment forward to grant agreement between the Iowa Economic Development Authority and the city of Jefferson.

This is the grant agreement between the city and IEDA and this deals with the historic Jefferson High School project. So Chris is here and can speak to this. Really what this does is just extends the completion date by a month.

Good evening. Thanks for the opportunity to come and speak. Like Scott said, this amendment came from the ongoing conversations we have with IEDA for the various funding sources we're using for the project. One of the things we, with our third amendment, which we made roughly a year ago that aligned with the start of the project, we realized there was some conflicting dates and terms with project completion and certificate of occupancy, and really this aligns everything to a July 31st date. There is some confusion at the state level as well, so as we talked through, we said let's just move everything to that July 31st date, which really doesn't change. The big picture on how the project's moving along are the dates we need to meet. So it was a pretty straightforward thing. And so we were good with it and passed it through to the city just so we can make sure everything is in alignment. This is related to the downtown housing grant, so one of several sources that we're using for the project. At a higher level, project proceeds very well. Very happy with the progress of it. We'll have our first, or at least planning on our first certificate of occupancy, temporary certificate of occupancy walk through here this week for the first 10 units. Temporary thing, but again as we step through the various deadlines we need to hit with the project. With the next major deadline coming then on July 31st for the for the building as a whole but overall very very happy with how the building is progressing with the quality of the build-up there's been tremendous interest in the project with a couple open houses we've done thus far and another open house plan for the saturday of bell tower festival so appreciate again the city's support of the project would not be happening without it so happy to answer any questions

So July 31st would be the day people could begin moving in? No.

July 31st for the construction completion portion of the project. Still punch list items after that. Moving into appliances and some of the final details of the project. But we are looking for a fall lease up and move in. and so not not long after that but just so we're all clear we are not starting to move in on july 31st or office by any means and how many units is that all again 25 total units thank you thank you i'd move to approve that amendment second

Richard?

Aye.

Aaron Holtz?

Aye.

Winkleman? Aye. Sloan? Aye. Jetson?

Aye. MF, resolution setting date for public hearing on detailed plans, specifications, formal contract, and estimated cost for the Westwood sidewalk project and setting date for receiving the...

Yes, so I did not get this to Scott before he sent out the packet, so there's a letter in front of you. This is just our letter that we've got everything done. We've got three sets of plans and specs for Review here basically one of them is to be so if anybody from the public wants to come in and look at it They have that and then we've got an opinion of probable costs on it so opinion for the Westwood sidewalk project was 883 525 and 65,000 181 for the dock stadium as the bid alternate and The preliminary was 873.810 and 69.100. Both of those included a 20% construction contingency estimate on them. So total cost for the two as we sit right now is $948,706. The original preliminary was 942, so we are slightly above that 20%. A lot of that additional cost There was a couple of properties we had to do retaining walls on and then there were several properties that we had to go back farther on the driveways than we had originally anticipated to make sure that the grades worked to get the driveways in. So there's a little bit more concrete work. A couple of the intersections we were not planning on doing all the way across the intersection. We were just planning on doing the curb cuts, but the intersections themselves were at above 1.5% cross slope, so we're adjusting that so that that meets ADA across the street intersections as well. So that was probably the three main causes for some additional costs there. We also had, I think, four properties where we're extending a four inch drain tile to catch sub drains so that we can kind of get some of those that have been running into the gutter and running down the street for months on end, get those into a sub drain and into an intake so that that's not on the street anymore. So a little bit of cost there that we didn't have originally. For July 30th of 2027, so next July, we did stick that out there quite a ways just on the outside chance since we're kind of a late bidding date on this, we want to be able to either get in somebody's schedule yet this year if they want to start or allow them to hit the longer time frame on that. And ready for final payment is September, so if they have any restoration or cleanup work, seating work, that's all done before the seating dates are completely off. So that's kind of the time frame on that. Some of the more important dates that we got coming up here is if it's approved tonight for this resolution, we will post the publication of notice to bidders to the required locations so that it's out for contractors to review. June 4th, the publication of the notice of public hearing will be published. That will set the public hearing date for June 23rd. So the second meeting in June at 5.30. And then the bid letting is scheduled for July 1st at 3 p.m. here at City Hall. And then the July 14th meeting, which I think is the the first meeting in July, but as late as it can go in July, would be for the consideration of bids and potential award of the project. And basically the way we've set it up is the Westwood area sidewalk project is the base bid, and then the one block of Docks Stadium alley is an alternate bid. So the award will be considered on whether you want to do just the base bid or the alternate base bid plus the alternate. There is not an option to do just the alternate. It's base bid or base bid plus alternate. Any questions?

But if someone only goes with the base bid, then we've got to bid out the other, right? What's that? If someone did say they only wanted to do the Westwood, then we'll have to...

No, if they're providing a bid, they have to provide a bid on the base bid and the altar. Oh, okay. I thought you said that. I heard it the same way. I wondered about that. No, no. If they're bidding, they'll have to bid the base bid and the altar. So that's the only option is to do both. That's the only options for a contractor submitting bids is to put bids on both the base bid and the alternate. But you guys have the option of doing just the base bid or the base bid and the alternate. And that is basically so that if for some reason the alley seemed way more expensive than we feel it should be, you wouldn't have to do that.

But we're well with, we're of the three projects that this is a part of, this is, in the realm, right?

It is, yes. It's right in line with what the estimate had been. And knowing that this is all funded then through that $2 million debt issuance that we did earlier this year, there's still a little play in that that will allow for potential overruns or to look at another project, the other project that we very likely would look at is another street project.

At this point, I think there was some trail projects and stuff that were bid earlier this year that had very favorable bids. You know, we've seen changes in fuel prices and stuff since, so I don't know if that's going to have any impact. So, like Scott said, I think it's best we see where this comes in at and then go from there.

So the action tonight is just to establish the public hearing date, right?

Yeah, it approves the resolution that basically acknowledges the plan, sets the public hearing date, sets the bid security 5%.

I move to set that date.

I'll second. Aye.

Aye. Aye. Aye. Aye. Aye.

Item G is the engineer study of the Eastside Drainage District.

Yes, so we have completed the study of the Eastside Drainage District. John Rosengren is our lead ag drainage engineer. He's out of our AIMS office, but does spend some time over here in Jefferson. He has brought copies of the report. He'll go through and give us a little rundown and update on stuff, and then answer any questions you may have.

Good evening. As Jim said, I'm an ag drainage engineer, but I'm here working on a unique system you guys have here in town. Drainage District 57 was originally established as a drainage district under Iowa Code 468. something very different at the time, I think 455, by the Board of Supervisors. It was turned over to the city in 1969. It still functions as a drainage district, which is a little bit different than most storm sewers. There's a whole section of Iowa code, a couple hundred sections of code that specifically tell us how to operate these. This report is specifically investigating what the system is out there, what the condition of it is primarily on the southeast corner of town, down near the fairgrounds, and then the main that drains up towards Adams Street. We did quite a bit of research on what was there. We did some exploratory, tried to do some televising. The condition of the tile, specifically the manholes being too small, made it hard to get the camera into them. And then when we did get into the line, the tree roots and the silt prevented us from getting anywhere useful at this point. We don't actually know the condition of the tile itself because we can't get in far enough to actually get a look at it. We did work with city staff to try to locate it just north, sorry, it flows backwards in my mind, just north of Adams Street in the grass field out there. Turned out that was actually a 12 inch tile that predated this system, which was put in in 1911. So we have not actually looked in that line beyond where those two The main line and what's called the JF Head Ranch coming out of the fairgrounds come together near the old lumberyard by the fairgrounds. We were able to get into it there at a manhole that was put in in 1941. Beyond that, we have not been able to get far enough into it to know where that line runs. So that is still kind of a question of what that line looks like. As of right now, the report includes three different repair options that can be considered. One is just the bare bones, getting some more access points in there so the city can go in and maintain that line. There are manholes throughout the entire system except for in that specific area. There's the junction where the JF head branch and the main come together, but there's nothing from there up to where it joins the 26-inch main running out to the creek. So there's a large section there that nobody can get into at the moment without digging. So we're recommending putting in some manholes to make that easier to do, that regular maintenance can occur, and then having to get a root cutter hiring somebody to come in and cut that out or if the city's jetter is strong enough getting those routes out of that line to at least get it functional. Option two, something to decide once we build better the actual condition of that line is replacing that section of the main. As far as we know, that's the only place that truly has ongoing regular issues. Replacing that section of the main from Adams Street down to what was the old railroad tracks? Yeah, go ahead.

No, no, I was tracing it in my mind.

So the main runs from Adams Street south and then it curves and it goes under what was the old railroad tracks. It's now just grass. The trail doesn't go down that far, but it's just north of the trail. Replacing that line to there or through those tracks. My Again, without even being able to get a camera into it, my guess is the line under those old tracks is probably pretty damaged just from the heavy rail traffic in the past. Replacing that line and then running the line down to the fairgrounds, that would eliminate the tree root issue as it is. It would allow us to clear the trees off that line and keep the roots from infiltrating again in the near future and essentially reset the life of that line. The line is not sized as a storm sewer today, but we did run some some hydraulic analysis on that line. If it were clean and functional, it is big enough that the fairgrounds would drain in about 13 hours after a four inch rain. So I've seen it sit there for quite a long time. I've heard stories of it sitting there for quite a long time. The line itself is not necessarily undersized. It could benefit from being upsized, but the line itself would keep that dry for the most part in fairly large events so getting it cleaned out is the first step consideration of whether to just replace that line which under drainage law which is what this falls under that would be a repair there really is not a true vote for the citizens it's a it's a decision by the trustees which in this case because it's turned over to the city the city council is the trustees for the district There's a lot of nuances and I don't know how far y'all want me to go into that, but the city council in this case is the deciding board for what happens with this district line.

I'm curious, what's the construction material of those lines?

It's clay tile. We actually have pictures of some of it in there. It's the old vitrified clay tile.

I wondered if it wouldn't be that far back.

Portions of it that we were able to get into coming off Cedar by the trailer park. I can't remember the street there. Kind of just south of the mainline tracks. The tile itself is actually... for being 115 years old at this point, is still fairly straight. It is showing signs of being 115 years old. There's what we call quarter cracking. It'll crack at the top, on the sides, in the middle, just as that clay has failed. But at the moment, it's still fairly straight and uniform. It's not showing the typical wear of, they'll stair-step over time, where every joint becomes misaligned, and it just kind of a stair-step down through that system. That's when you have to replace it. It's done for. We're not quite there yet, but this line is very old. We know we have root issues right now, and those roots have not done anything to extend the life of that line. If anything, if we get it cleaned out, my guess is we're going to find other problems inside of it. We just can't see it right now because it's full of water and it doesn't drain.

I'm curious about, too, if that is clay and that is all in good shape, you know, internal lining and the right size. Yes. How about internal lining? Is that a possibility?

Yes, that's absolutely an option. We did not look at the cost of that because we did that in Boone with the line. It was fairly expensive, but if the alternative is total replacement, it'd be something to consider. That might be less expensive.

And you probably bought another 100 years, too. Yes.

Yeah, because you essentially are building a new line inside of it. So you are essentially doing the same thing, resetting that clock. No, that's not in this report, but that is something that if we want to look closer at that, we can put a price on that versus replacement.

With internal lining, how does that downsize the internal diameter and reduce flow? Significantly?

It'll depend on the size. If you start with a 12-inch line and you line it, add an inch inside of it, you've lost a fairly significant portion of your flow area. That main tile through there, the main line is what it's referred to, it's a 20-inch. So it will have an impact, but there's already extra capacity in that line. It could use to be improved, but it would still function pretty close to what it was originally designed at with that additional liner inside of it. So that is very much a consideration. We'd have to look at that on kind of a case by case basis.

In that 20 inch, that's also experiencing quarter cracking?

We don't know. We actually were not able to get any more than just a couple feet inside of the line because of the tree roots. We were able to stick the camera down and you could look up it or When we looked south, actually, you couldn't even see the line itself because the tree roots were so thick inside of it.

So as you're doing your historical work on this, and you know the tiles that are included in the drainage district, but we would likely know that there's other tiles out there, too, which may or may not even be known. Correct. Can you talk about that? What the status of those are?

So in the report, I put in everything in that report. In the plan set, there's a sheet, AO2, towards the back of the plan set. It's got a brown photo on it. We did label on there every facility that we are aware of. Most of them were established in 1911. There was a line added in 1924 that was already a pre-existing private line. those are what belong to the district or the responsibility of the district anything else out there is either constructed by the city owned by the city or as a private line so i mentioned when we dug at adam street we found a 12-inch line reading through the history that is actually a pre-existing private 12-inch main that drained that side of town before the 20-inch was installed That is still a private main, although at this point, who knows who's responsible for it or who even cares. It is taking some water because there's an intake on it. But we don't actually know who owns it other than whose property it sits on. Those are the people that own it. There's no real definition. So that's where it gets a little murky is that there are private lines out there. All of those remain private. They belong to whoever constructed or whose property they sit on. If we don't have any record of pay for this to put them in. So if you think about next steps and you identified a couple things already in the other one the third one that you identified dealt with the outlet Yes, this one's it's not as critical it is I mean this issue, but it's not Immediately impacting capacity, but the outlet in the creek east of town is is eroding the tile segments are there two foot long clay tile segments, 26 inches in diameter. And as they've aged, they wash out the ditch and those segments are just washing out into the channel, eroding that system downstream. So our third option, The other two are higher priority, but at some point down the road it would be good to go in there, stabilize that outlet, put in some rip wraps so we stop the channel from eroding. Make sure that the ditch is not causing obstruction. There's some silt, not a lot, so a short clean out of a couple hundred feet would get rid of that silt. And then either relaying the very outlet of it, 30, 40 feet, or we have at times gone in there and just laid concrete along those to keep those segments locked together so they don't erode away. But again, you're relying on 115-year-old tile to last after you put it in concrete. That is kind of the third repair option. Again, not as high of a priority, but it is something to have on the list to maintain so that creek doesn't continue to erode further.

So then knowing what you know, what do you think about next steps and what that might look like, Jim?

Jim, do you want to jump in there or do you want me to take a shot at it?

Well, I think the... The big responsibility for the trustees is to maintain the operations of it. I don't think we found anything after it was turned over to the city in 69. where there has been anything in the records as to something going on with it. Not to say that there hasn't been things done to it, but it was probably done more as just a general maintenance item. I know we've got staff that worked with MHF that 25 years ago or so, they did some tree removal over by the old lumber yard and stuff like that to try and help with some of that stuff. So there's been maintenance on that. So I think probably the big next step is to try and get that line, get some manholes put in for better access and get that line jet rotted and cleaned so that then you can take a closer look at the rest of that line and maybe be able to televise and locate at the same time so that we can track where that's going and that area basically north of, Intake that's there in the lumberyard north from there up to where it goes We think goes through Adams area the Adams Street area There's and then into the hunter property north of that That's nothing that has been seen or viewed so it would be nice to be able to get a condition on that because that condition is going to dictate is lining a possibility if if the area if that pipe is is quarter cracked enough or has chunks falling out of it because of the roots or things like that, that limits what you can do with the lining. If it's getting structurally weak you have to either thicken up the liner or if it's bad enough you can't line it. So that would be the next step I think and that would get you to know okay is is his second option of replacing that pipe through where all the trees are now and getting a pipe in there that wouldn't allow roots in as easy. What's the best option for that one? I think everything we're finding up to the north and going up west off Cedar Street and off into that area, that is operating, pretty much as it should. I think there's a small dip in the line going through the mobile home part there, but it's not something that would be detrimental to operation and it's something that if it's regularly maintained, jet-rotted and cleaned every few years, you wouldn't have an issue with it. So it's more that southeast part down there by State Street and south of Adams State Street and then to the fairgrounds that is probably the high priority to try and get that to something that is flowing and operating in a better capacity right now. And just getting it cleaned out, I think, is a huge first step to that. I saw a couple of the pictures of the root balls and it was, I mean, just a lump completely engasing that pipe. So, you know, I've seen those where you run a jet rodder through there and if you don't have the right type of head, you poke a hole about that big in it and that's all you get. you're not cleaning it, but if we can get that, and then I know there's a couple of spots where they got in with the camera, but there was enough silt in the line, not to say that it's full of silt, but there was enough silt in the line that those cameras can't get any traction, so we can't progress. So keeping that, getting that cleaned out would help be able to get that televised and get a good current condition on those segments of pipe to know what really the next best step is on that.

Has Dave Morgan had a chance to review these?

No.

No, this is the first we brought it to. I'd be curious if our current jet can handle any of these or if we need to contract that out.

They tried a little bit the day we were out there, and the pictures that are in there are after they tried jetting it. Not saying they can't do it, but that was their comment is they think somebody else would be better equipped for some of it at least.

I know the locating and maintaining and stuff like this did align with our goals from our plans earlier.

Oh, go ahead. Sorry. I'm going to jump to the end here. Oh, okay.

I was going to say that John can go through a little bit of the process and stuff. So with a normal city project, you know, we're doing the process for Westwood and stuff like that. Drainage district process is quite a bit different, and it's different depending on what you're going to do. a repair maintenance compared to a repair repair compared to an improvement and all those have different processes. So I think with that maintenance first option wise, I think that is something that you can pretty much just go and

get quotes for and try and get somebody lined up to do that kind of stuff if you were going to improve that pipe at least just that segment i think that's basically considered a repair in that area yeah everything that we've included is a repair under under drainage law we have you break it into improvements which is materially trying to improve things beyond what they were originally designed at or more or less trying to just keep it functional like it is replacement of that pipe with the same size is considered a repair In drainage law, it actually requires a hearing when you make the decision with the landowners. If you do an improvement, the landowners have a vote and they can kill that project before you ever make a decision. A repair does not have that. If you get over $50,000, you have to call that hearing, tell the landowners, but there is no vote. It's the board's discretion on what is done. I did mention before repairs are mandatory so that's kind of that's kind of why you don't have to have a vote is that you have to keep it functional for what it was if you're going to be relying on this system so you do have to tell people but you don't there's no vote if we were to change that 20 inch to a we need to go to a 30 inch that would be an improvement now all of a sudden there's processes for and that's kind of what that sheet I handed out lays out what some of those hearings are very general descriptions of what the different items would be in repairs and improvements. Again, we're not talking improvements here, so it is more straightforward, but you still have to let people know at certain thresholds. Jim mentioned bid letting in quotes. Drainage law is also a little bit different in that we don't have to get bids until we hit $206,000 in estimated cost. So Up until that point, we can take quotes, we can do direct select, honestly. We don't usually do it at that scale of project, but we can focus it however you want at that point. And it is different because it falls under a different category under the DOT thresholds. Somebody a few years ago decided to put it under vertical infrastructure instead of horizontal infrastructure to get that higher threshold. There are some nice things about that and there are some things that I don't care for, but that's what it is.

So as we think about what very likely would be a project at some point, we have not made a decision yet about how we might finance this. Because this is something new for the community from what I understand. I don't know that we've ever done anything truly related to drainage district. And from what I've understood, I don't know that we've ever had any drainage assessments then. so we may very well look at this and if it's a small enough project we would just say we would just view this as a city project funded by city dollars so does that affect the process then if you know going into it that it would just be funded with city dollars yeah so the the notice thresholds things of that nature only apply if the district is going to pay for the cost

Most cities operate kind of how you're describing. The city just does the work and they ignore that the district exists. Prior to 1969, there was quite a bit of work done. There's records every five or six years of assessments. It was a regular thing. since 1969, there's nothing in there indicating that anything's been assessed to the district. So yes, it is very much going to be a new item for the people in the district. We do include in the report, this is Appendix A at the back, so in front of the plan set. This is a map showing what the assessments look like today. If you were to assess $100,000, This list, the majority of the parcels, not every parcel fits on here, but what those parcels would pay out of $100,000 repair or improvement or whatever project. That has not changed as far as I can tell since 1911. I can't really see a pattern for what they were trying to assess when they did it. There are portions that are higher, and I don't see why they're any different than the ones right across the street. So there are some things that are quirky about it. But generally, it is in place, and it does exist. And behind that, we include the table with $100,000 calculation. So people could look in here and say, OK, if we spend $100,000, how much am I personally responsible for? Districts are different in that the people that benefit from it, the people draining to it, are the ones that are intended to be assessed to maintain it, because they're the ones getting the benefit from it, which is a slightly different mentality from most cities on Swanson River. We're all benefiting from it. We all just take care of it and do it as needed. So it is a slight difference in mindset, I think, from most storm sewer projects in cities. But again, if another funding source comes in and covers it for them, if the city comes in and covers it for them, that process I think technically goes away. I still don't think it's a bad idea to notify people that you're doing the work through that process, but it makes it a lot easier if they're not on the look for it. personally i think the districts they actually work pretty well and you're going to have people people that are upset about paying for it but it's i think most people understand the value they've gotten from the drainage and you really only hear from the people that are upset about it so i don't take that for what it is every every every project's different every project has different main owners They're all unique in their own special ways.

And that payment is not a one-time lump sum to the property owner. It can be spread out.

It can be, as long as that total assessment is $500 or more. So if you've got a $600 assessment, you can spread that over up to 20 years. You'd get an annual assessment for that plus the interest from that over that period. It's simple interest, not compound. So it is a little bit less than...

than some other interest-bearing products but and the the trustees the city council would set that rate that they want to charge for that so as i think about process you know just looking at this but we certainly get our our city staff involved make sure that they have have reviewed this study know exactly what's going on and then like they did would just get referred back to our committee so it'd be water source and have the committee begin to do some work on on what next steps are and potentially what a project might look like.

Did the city use their new back truck on it when they jetted it?

I think as much as possible. Like they said, they attempted to use it and did not have good luck cleaning out some of the grit, some of the stuff.

pretty solid from what I understand. Yeah I don't know if they had an actual hydro cutting unit on it or if they just had the jetter they just had the jetter head on it. So I think there are specific heads that you can get on there that are made through cut roots with water but.

Anyway we'd love to give it a try as much as we possibly can. That might be something to buy the head to do it because that new machine should go right through that. I mean, that is expensive, but that could knock them out and save thousands of dollars. If ours can be retrofitted, yeah.

Yeah, I think any of those units are able to put on different styles, have to do different things. So it'd just be a matter of if they have it or if they can get access to one or if they can purchase one, what it is, how much it costs. But I think that is an option. And I think if we're looking at some tree clearing, I think the city is fairly well set up for that kind of thing too. So that is something that they could take on themselves. Yeah, I think that, especially that first option is, I don't think there's anything in there that probably city staff cannot do. It's just a matter of if. That's all.

I remember when we bought that truck that it had optional tools that could be put on and we don't have all of them. I know that.

No, we don't have all of them. We got the one.

root cuts so yeah sanitary to chad's point i mean we might be able to add components to that thing and do a lot more than it than it can do today yeah once again nothing's maybe been done with this since 1969. nothing major just like we said there's been a i know that there's been a well the ports that we were getting into were put in

15 years ago something like that so there has been stuff done but nothing of any scale and nothing assessed to the landowners as far as i can tell but previous to that it was on a fairly regular basis yes and districts for the most part districts operate not necessarily um on an active maintenance Schedule they can be they more of them are getting on more of an active maintenance schedule But when people bring up issues people notice issues that we have water standing around we didn't have before they would They would actively go and deal with it that 8-inch I mentioned at Adams Street that was brought in in 1924 and I assume it's because it wasn't working very well and they said well we want the District to maintain it because we need that to drain the alley here by our home. So it the districts are in almost every situation responsive, not proactive, which leads to if nobody knows to ask or nobody knows to pursue it, it goes dormant and nothing happens. A grove of trees growing over and roots filling up inside of it. Getting it on an active schedule does cost money. You're going to have city staff going out there and somebody's got to pay for that, whether it's the city or the district, whatever. It does take time and effort to make sure that it's in good shape, but especially knowing that there's so many houses, so many people's property relying on that thing functioning, I think that's a good investment to have that on a regular schedule.

Yeah, I would agree with that too, but... you know, when and if we get this all taken care of, we need to put it on a more regular basis than every 50 years or so, probably.

Including this report, just because I didn't see it, but I don't want to, I probably overlooked it if you did. Are there proposed locations for those access covers?

Yeah, we discussed it in the body of the report. Perfect. proposed access points are generally followed the route of the existing tile in the valleys of the district proposed access points as page 14. very good 48-inch manhole at the junction of the 12, 16, and 20. That's the junction where the JF head branch, which comes out of the fairgrounds, meets up with the main. So putting the main hole right on that Y so we can go all three directions from one structure. A manhole over the 20-inch tile in the Adams Street right-of-way. And then a manhole with a 24-inch tile running east from Cedar Street. So in the old railroad right-of-way, north, I'm remembering the name again, by the mobile home park. That would let us run that line out towards the ditch. We wouldn't get all the way to the ditch, but we'd be able to get out at least to where that main tile comes in from the south. So we'd be able to... then have the whole system except for that largest tile running out to the ridge, which is kind of a separate animal just because it's in farmland. Not necessarily more difficult, just different than the rest of the system. So those three essentially complete the access. All the other lines actually have manholes, and those were installed in the 40s for this purpose, although I don't know that they had jetties at that time, so I don't know what they were doing other than just inspection. But there are manuals through the rest of the system that we actually would be able to use a camera or a generator to run up essentially every other line in the district.

Maybe just a little bit surprised to hear you talk about capacity and that the sizing of it seems to be okay. And then you talk about some 8-inch lines. Yeah.

If you run the hydraulics, it's adequate. It's not ideal. Could it use being improved? Yes. As I understand it, that's not really kind of the scope that we were looking at at the moment. The question was what's wrong at Adams Street and South and what do we do about it? We did, as we were doing the hydraulics, we did kind of size what it would take to actually get true storm sewer performance through there. And it would take improvement essentially from the old railroad tracks out to the creek. That turns into a fairly large expensive project pretty quickly. So we can look at that, but we didn't spend any time putting numbers to that because we're not sure what direction we want to go at the moment.

So there's a difference between how a storm sewer system size in town is designed compared to how a drainage district tile is sized. So most of the time for a storm sewer, you're going to say we're gonna design for a 10 year storm, which is 10% chance any year that that's gonna happen. And that system is going to be able to handle that amount of flow. Ag drainage is set up more to a coefficient of...

It's depth of water removed from the watershed in a day. Most of the time for ag drainage, we're using a half inch of excess water per day. So if you get a three inch rain, theoretically it takes three days for that water to run off. It's not exactly right, but... That's how we generally do it. This system generally is about a one-inch coefficient, which we've done other small town systems like a storm sewer, and that one inch is what we end up landing on because it's kind of the... it's a good in between getting the water out quickly and being able to afford the project, right?

So it's oversized for farm ground, but undersized for city storm.

Yes, it's right there in that sweet spot, which everything in those early days kind of landed in that sweet spot. They were too small for what they were actually needed, but they were significantly better than what they had.

Has the 10% number changed over the years at all, like the big rain event? It seems like maybe we are seeing a little bit more extreme weather from time to time. Has that evolved at all?

Those have gone up. Those are probably eight years ago, they bumped them up again.

Yeah, there's been a couple of different studies that have happened that they... Seems like about 10 years or so, they'll revise those up a little bit more. Gotcha. But yeah, if you were to design this area as a storm sewer, it would be a significantly larger pipe than what we're talking. A lot of times communities would like to design to a 10-year, but they can't afford it, so you end up going to a five or a two-year, and that's where you get into more ponding, but you still have operational facilities. This is slightly different, but it is. I love that we were... pleasantly surprised to find out that it was a little bit larger coefficient than we expected to be actually.

I was honestly expecting about a quarter-inch coefficient, and we got on average a one-inch coefficient. So it's about four times more than we would have seen in 1911 in most systems.

It's potentially not maintained quite to the... Yeah, just the age is showing on it.

It hasn't had enough maintenance on it in the centuries since it's been installed. It's It's just not working as well as it originally did.

And the process for the county turning it over to the city is, basically a certain amount of that district is in city control or within city limits and there's certain percentages and at some point the county says well most of it's in the city we just give it and sometimes there's discussions with the county and the city about it and other times i think the county can just basically say here you go and this the city gets to become the trustee and so if there's not a lot of good communication at that time, you know, the city might not have understood what was going on, or just because of changes in people over the years, less and less known about it, and it just kind of fades off on that stuff, so.

Or does this leave us now? Or does this leave us now?

Well, again, we'll work with city staff, but it's going to become a committee issue. And then we'll take this back to water sewer streets and start talking about what next steps are, whether there is some additional maintenance that can be undertaken right away, or if we would turn that around and start to look at what a project might look like.

Do we know how soon that committee is going to meet?

every month at 8 a.m. And so is that where maybe the discussion of exploring additional attachments for our truck like Chad was suggesting? Yep. We'll see if that feels like a reality. You bet.

Well with that kind of equipment we absolutely have that rip cutter head. I mean that's essential.

Otherwise

On to reports. Jim. Airport fuel farm tanks were delivered, cabinets were delivered, so they're working on getting all those items installed. Carl is our lead engineer on that. He's working on getting that change order and we'll probably be looking to get that put together for the next council meeting. That's his intent, but otherwise everything's coming together. They're looking, I think getting close to having the state inspector come and look at stuff here in a week or two, so things are moving along, progressing nicely. The risk and resilience assessment and emergency response plan for the water plant. We've been coordinating. I've seen some emails back and forth coordinating info on that one. So that one's progressing. Tower inspection, I have not gotten an update on and getting a schedule for that, but I keep asking. So we'll keep working on that one. And then just as a side note, I will be on vacation and will not be here for the next meeting. So just FYI. Thank you.

Thank you.

roxanne no report david no report scott just that uh you see that the ground has been broke out there at the at the kcg site for the weldon apartment complex So work has begun on that. There will be an official groundbreaking ceremony for that, and that is on June 9th. So prior to our next council meeting, council will meet at 5.30 like normal, but at 4.30, out at the Weldon site, we would have a ceremonial groundbreaking and encourage everybody to come out there and participate in the ceremonial turning over of the dirt.

Seeing no economic development here. Mark. Chad.

The last meeting had mentioned that the council is going to need to take action on a recommendation from planning and zoning for a request we had received from Megan Waters. She has since withdrawn her application. There will be no further action that we need to take on that zoning request. And last week, Board of Adjustment met and we received an application for a variance on a a minimum lot width and this would be for an upcoming property split. They did approve that variance so that was for 702 East Lincoln Way. Darren Charlson was looking to split a property and the minimum lot width out there in light industrial is 75 feet and to maintain setbacks the best that they could come up with was 69 feet so that variance was approved.

Thank you. Harry, the report.

Two quick park and rec things. Swimming pool is scheduled to open June 1st. Well staffed there, lifeguards and everyone. And then the next couple weeks, which will include when the pool's opening, Chautauqua Park playground is going to be closed as they are replacing the playground there. So it's a grow green project there with a new playground coming. That'll be a nice improvement here. Shortly after the pool is open, that will be ready to use as well. That's it.

Chair?

No report.

Luke. On the 19th library fundraising steering committee met for their first meet and greet. I'm proud to be part of an excited group of energetic volunteers that are with a goal of raising funds to make the library expansion plan a reality. So I'm excited for that to see where that goes. And then today the police committee met going over some Potential ordinance changes on, is it all right if I break the news? All right, e-scooters or electric bikes. So we're exploring what we can do to ensure the safety of our citizens, the safety of our visitors, and the safety of our youngsters while we're looking at a potential ordinance there. So that ends my update.

Darren. No report. I've only got one thing. Last week, we uh all the mayors well there was a mayor's get together had four mayors there of the six or seven uh discussed a lot of things uh trying to coordinate things between what they've got what they need what we've got uh Basically, it relates to ordinances, paperwork. We talked about vicious animals being released, getting outside of Jefferson and where they're going to. I had to discuss with them, like what we discussed this morning at the police department meeting about e-bikes and e-scooters and stuff. And they would like to see a copy of our ordinance once it gets done. And that was about it. but it was a good meeting it was a long one okay we're done