County Commission Agendas - Regular Meeting

Before I start tonight, I would like to introduce my new administrator. That's here in Scottsboro. She has a broad experience in budgeting and managing and we certainly appreciate her willingness to join us and take on this very important responsibility. Recent jobs that she's had, she worked for ECS Federal, which is a large contracting organization that's built for NASA, Mars Space Flight Center. And she was very much involved in the NASA's SLS program and recently carried our astronauts around the moon back safely. She was very much involved there with contract budget analysis and working and cooperating with the various NASA departments and getting that job done. Before that, she worked with a program management job with the Hershey Company. And in that, she was involved in program management and expense tracking for the company. and also the execution and management and full financial support for the company itself. Margaret, again, so thank you for joining us and taking on this job for us as Jackson County Administrator. So with that, I'm going to ask Ms. Turner, our County Administrator, what he's called the role of . Ms. Nargoli? Present.

Commissioner Kennenroth? Commissioner Buckner?

Present.

Commissioner McBride?

Present. We do have a quorum. And so at this time, if there's one, please stand. And I'd like to ask you to pull right down to your place and offer an invitation. And Commissioner Buckner, if you would, would you like to raise your hand?

That's right. God, our Father in heaven, we are truly blessed to live in this country where we can have elections without fear of reprisal and everyone gets to cast their vote without fear of intimidation. So, God, we're thankful for that, thankful for this freedom among many other freedoms that we enjoy in this country where we also pray, God, for safety for men and women in the armed services who are in harm's way right now in conflicts around the world. We pray that you'll be with them and keep them safe. Help them do their job the best way they can. Pray they'll be with their families and keep them safe and give them comfort while they're gone. Watch over all those, God. God is in directness every day. In Christ's name we pray. Amen.

Attention. Salute. Pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

Amen.

I think we have any public comments tonight. So we will move directly to the revision portion of our meeting. We do have several items to deal with tonight. Most of those have to do with asylum responsibilities. And then a couple other items there. We have in our work session, we do have three topics of discussion for there. The first item that we have is the minutes from the April 28-26 meeting and work session that is in the packet. I'll give you a moment to take a look at those. I have a motion to adopt the minutes. for the April 28th, 26th meeting and work session.

Mr. Nance, I would like to make a correction here. That's District 4. That's Kevin McBride, not Kevin Buckman. Although we may be related somewhere down the road.

I'll let you. Right.

Yeah. Okay. Okay.

With that, we will make that adjustment to the minutes. And so let me say, with the requested adjustments, do I have a motion to adopt the bill for April 20th, 2016? I'd like that motion. We have a motion. Do I have a second? Second. Second. All in favor say aye.

Aye.

Motion carries. Thank you. Next item is one of the responsibilities is is the signatories for warrants and checks that we issued from the commission. And so there is a motion here to approve signatories for warrants and checks issued by the county in May of 27-26 to include Michelle Lee. And we have Margaret Turner as county administrator. Do I have a motion? Motion. We have a motion. Do I have a second?

I'll second that.

in the second all the time. Thank you. One of the other responsibilities is to manage our Open Records Act responsibility. And there's a resolution that we have that addresses that. And the resolution, it's based on the policy of Jackson County Commission to comply with the Alabama Open Record Act. that's amended by Alabama Act number 2024-278, effective October the 1st, 2024, to allow Alabama residents to inspect and take a copy of public records within the customary and controlled conditions, specific to the payment of these amenities going to appropriate protections for private and confidential food and The bottom of the resolution says, now therefore be resolved by this resolution that the Jackson County Commission hereby designates Margaret Turner, County Administrator, to service the public office of the Jackson County, of Jackson County, to carry out the directives of the open record law. Do I have a motion? to approve and sign resolution to carry out the directives of the Open Records Act as amended by Alabama Act Number 2-2024-278. I'll make that motion. We have a motion, then a second. Second. We have a second. All in favor say aye. Aye. Motion carries. Thank you. Our next is to approve a resolution adopting the procedures of the public . And so that resolution reads, whereas it is the policy of Jackson County Commission to comply with the Alabama Open Records Act as amended by Alabama Act No. 2024-278 effective October 1, 2024. And whereas the Open Records Act as amended sets forth the general framework for responding to requests by Alabama residents to inspect and take a copy of the public records Now, therefore, being resolved by the resolution that effective April 14, 2026, the Jackson County Commission adopts the procedures for accepting public records requests to set forth in the attachment to this resolution, the provisions of which are incorporated by reference herein. This is adopted this 26th day of May, 2026. Do I have a motion to approve and sign the resolution adopting procedures for accepting the public records request? I'll make that motion. We have a motion. Do we have a second? Second. We have a second. All in favor say aye. Aye. Motion carries. Thank you. In the previous work session, we had the section of lawn care and care of our things. And the Jackson County Courthouse and one of our county builders to the county emirate. Thank you, Chairman.

On the last meeting, we talked about this. I was, in the meantime, able to get another load, and this was from a local company, Clark Care. They don't, they don't do The contract, like year-long services, they do it as requested. For us, for this quote on this $930, this is for one tree for both locations. The true green, it's for seven trees. The quote for true green is for seven trees for public buildings. And it is $2,033.50. I did talk to some other locals. A lot of them are just too busy right now to take on something this big. But their prices, I would say they're probably going to be similar. Just because TruGreen is a bigger company and they can order the chemicals, My recommendation would be to go with tree green if y'all do decide to do this.

The difference in price is really close to $5,000. The difference in price for seven treatments will be worth $5,000?

No, this is $2,000.

This is one treatment, right?

That's one treatment, yes. $940? Yes.

Seven treatments time, that's just short of $5,000? Yes. Yes, sir. About $5,000? Yes, sir. OK. Your recommendation, you said? Well, there you go. So let me open up the question.

I want to thank you. trying to get the local business. Appreciate that. And I do ask that we start the process earlier, so hopefully some local folks will be able to incorporate that into their business in the future.

Yes, sir. Do I have a motion to approve the loan treatment link with Trubase The courthouse, that's the kind of quarter.

Right now, $2,033.50 for seven treatments. I'll make that motion.

I'll second that. We have a motion and a second. Any further discussion? If not, I'm going to say aye. Motion carried. So we'll move down to this motion to Next, we also talked about free service delivery, free risk assessment, and doing free inventory. Toby, any comments there?

Just on that, I did call a lot of the other state-certified harbors that we have in the state. they don't offer this exact service where we'd be getting the inventory assessment and do all that and then allow us to use locals to cut that stuff. If they come out and do all this, they wanna cut the trees as well. This company, It would allow us to just get this service right here, the tree risk assessment with the tree inventory, with all recommendations, pictures, and put all this on a database for us to access forever. And then we could use those pictures and recommendations and that database in order to use the local contractors to do the tree cutting and all that stuff for us, so.

Any comments, questions? Just to note, we have experience, and I think I said this before, we have experience on some issues with our own trees, not that they're very mature and all, but there are a few cases where some very large ones die. And we've had cases of some of those ones falling on vehicles that are parked around the courthouse. And that's one of the reasons we need to do some maintenance on those trees. It should be very helpful to us. This price is $4,000? Yes, sir. OK. So with that, do I have a motion to approve three assessment services from Arbor? for the price of $4,000 for the Jackson County Courthouse. I'll make a motion. We have a motion. We have a second. I'll second that. We have a second. Any further questions?

I will say, when I was getting into my vehicle to come here today, a big limb fell out of the mockery and landed right beside the trailer and that the impact force, has that hit someone? Very dangerous. So we got to stay on top of that.

Okay. No further questions or questions? I will try to slow it down.

Most curious.

Thank you.

Yes, sir.

Thank you. Our next item is the Council of Aging, and it was regarding the 1,000 program application. So let me turn it over to the Director Coleman for the comment.

Thank you, Chairman and Commissioners. I think you may have this letter in your packet. This is our annual 5311 rural public transportation grant that we have applied for for the past 20-something years. And this year we're asking for $182,438 federal operation assistance, $202,780 in federal administration assistance, and $12,400 in federal capital assistance. So the local assistance, local match will be $261,733. But you subtract $25,000 that we're estimating for fair revenue and 27,000 for contract revenue. And it's $209,000 to be the local match. Just about an $8,000 increase from last year. But we always build in. We don't know what health insurance is going to be. We won't find that out until the end of the year. So we build in a little extra there just to be safe there. The next two sheets is just kind of breaks down the operation and administration capital So we get 50% reimbursement on operation expenses and 80% reimbursement on administrative and capital assistance. So if you have any questions, I'll entertain those.

Any questions? The effective date for this will be October 1 of this year. OK. All right. So we're going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to have a motion to approve the sign of the fiscal year. I'm going to try to turn this term or you want to try to turn. Well that's part of what we're going to we're all so. And you know you get for you. We're going to go on for half of this mystery. But the property is Christian Bell is going to be able to move to God. In your packet, you have information that they had sent us regarding the request and information regarding their background. Mr. Parker sends a note, an email note, expressing his interest in the unexpired term on the DHR board. And having been involved in the organization that has done and has done fundraising, Association, as well as EHR itself. Well, stepping out with Christmas Charity being held out for film. He failed to either get even the opportunity or once for the organization to help the children of Jackson County. The next application that he's supposed to develop She states that expressed an interest in serving the Jackson County Department of Human Resources for 18 years of nursing experience, including extensive work in home health, serving medical complex and vulnerable populations. That ground includes care coordination, patient and family education, and identifying barriers to care such as limited resources, safety concerns, and lack of support systems. This experience will give me a practical understanding of the needs of individuals and families that serve the HRU. Jennifer Alexander sends a resume of her very experienced and serious work from 2023 to present with the Law Office of David Lee Jones as part of an extractor and plant gas reduction from 2017 to 2022. I worked with Stuart Seidel as a order entry production manager from 2014 to 2017 with Kevin Whitegrave as a transaction coordinator. And she has had other experiences working, one, with the Steppenstone Schools of Childhood Educators. Next, Mr. Charles Colbert sends a letter of request just stating his interest in surgery comes from both his professional background and his personal life experiences. Growing up, I saw firsthand the struggles that many families face. I understand what it feels like to experience uncertainty in difficult situations at a young age. And over the years, I've tried to give back to the community through coaching youth sports, mentoring young people, supporting local programs, and helping create a positive family environment. Professionally, I've spent many years working in the aerospace and defense industry and leadership and team for environments that require accountability, communication, and problem solving. He does attach a resume there. He expressed 14 years total aerospace field and mechanical assembly experience, eight years of leadership experience, He has software experience in community involvement in states. He has 13 years of elementary sports and coaching volunteers. He's a Skyline recreational basketball community leader, a youth bowling league leader, previous Cumberland Mountain Park board member, previous Pink Rock Valley community advisory board member, and director of softball tournaments, raising money for AOS and Cancer Faith Health. With that, do I have a motion to nominate one member for non-expired vacancy on the DHR board? I'll nominate Joshua Freilich. OK, we have a nomination of Josh Freilich. Do I have a second?

I'll second that.

We have a second. With that, a roll call vote, please.

Commissioner Goley.

Yes.

Commissioner Kenimer. Commissioner Buckner.

Yes.

Commissioner McBride.

Yes. So with that, we will appoint Mr. Phillips to fill the only hard term on the DHR board. Thank you very much. My side of a new business is the elections that were held last week. We did have several positions at state as well as local that required runoff. And the runoff was scheduled for June 16. And so we, again, will have to go through the process of the election. We will have to adjust all of our voting machines. And there will be also an expense that we will have to identify and recognize This meeting we will need to approve the, for Mr. Mike Ashton to again inspect our voting machine. He does that, he's done that for many years for us. And so this, we requested a vote from him. It's a vote the same as the vote for the original president last week. And this quote is for loading the ballot information into the DS-200 voting machine to the express ballot market and testing each machine for every voting consent from Jackson County. Also, he will be available from 6 o'clock in the morning vote day until 7 o'clock to assist in any issues that may occur. The total charges is $2,650. So with that, we'll have a motion to approve the vote for the voting machines for 2023, 16, 2026, . We have a motion. I have a second. I have a second. All in favor say aye.

Aye.

Motion carries. Thank you. That's the last item in the new business portion of our meeting. At this point, we'll move into the work session. We do have a discussion . And the topic is repairs and maintenance. And your package, we do have a sheet of the expenditure of the end of April 6th for solid works. This particular issue has to do with the budget for repair and maintenance. Mr. Skipper?

Chairman Nance, commissioners. Thank you for letting me speak tonight. It's been a while. I had a few packets for y'all. So this is just the inventory so y'all know what all the trucks we have. It's all the waste. These are our garbage trucks and our delivery trucks. It's not our pickup trucks. As the chairmen noted, we look at our budget quite daily, and we got the notice saying with four months left, we're already over budget, only vehicle maintenance. So just wanted to bring it to his attention. So I reached out to him and then he asked me to bring it for y'all to the commission meeting. So with vehicle maintenance, that's something that you just don't know. It could be a $100 part, it could be a $20,000 part for the transmission. And so got four months left of the year, Don't know what tomorrow holds. I just wanted to bring it to y'all's attention that we are over budget. We don't know the outcome of the rest of this. I guess seeking guidance is what y'all would like to do.

The budget amount for this year was $160,000. At this point, we're at $160,000.

We're a little over. As of 5-20, we were at $166,299.25. 1636. $299. 25 cents. That was as of .

For me, my question is, what is driving This might, we have bought a number of new trucks. And a number of your trucks are 23, 24, 25, 26 trucks. I recognize we do have some older trucks from 2018, 2019. What is the principle drive? That's a great question. So here's the list of same trucks.

And again, we didn't start tracking this until 2024. This is the expenditure of each truck, what we spent in 2004, 2025, and now 2026. So you can see, let's try again. It might be a copy.

So you can see here in the trucks

The one thing to note is just like buying a vehicle, you know, say a 2026 model, but really it was probably made in 2025. So some of these trucks, you look at them and they'll say, for instance, that's 2019 max. They were made in like August of 2018. So these two trucks here, you know, they're seven years old. Truck 12 and truck 11, they're considered loader trucks, what we call. One truck, truck 12 gets drove. one day a week. It does our Pisgah City route. And then Truck 11 is, again, another floater. We have to keep the truck in for service. We use those. So you can see in 2026 alone, just two trucks, we have spent over $80,000. on these trucks. And these are two older trucks that we need to get going. So right now, yes, I appreciate it. Y'all approved us to buy a 2026 Freightliner. It's doing great. Y'all approved us to buy a 2025 International. It's doing great. But with those trucks right now, we're on course of a 12-year rotation. We buy one truck a year. So these trucks, you know, by the time they're at the end of their life, we still have them for a few more years. So these trucks, if we buy one truck a year you're at least a 12-year rotation, these trucks. And that's the route that we're going right now.

I've got a couple questions. Yes, sir. The county administrator that brought me into the office a few weeks ago asked me to overview some of the invoices from the dealership that worked on the trucks. And looking at that, so what I guess my question is, what maintenance programs do you have in-house? Because from what I saw, there were a lot of transmission troubles and power line issues. And as far as your mechanical staff, in-house mechanical staff, what type of work do they do on the trucks versus when you send it off to the dealership? I guess would be my first question. What are they available to do? Because when I looked at it, I saw some stuff that I felt like they should be able to do in-house where it went off. But then I saw some other things. There was a lot of transmission issues. And reading the notes on that, some of it stemmed from low transmission fluid and things like that. So what maintenance programs do you have in place to prevent those type things from happening?

So, you know, we have our DOT pre-trip inspection. So that starts off the day, start of the day. Every employee does that. They check the truck, make sure, you know, it's got all the right fluids in it, the tires are up right, the truck's running properly. As the day goes on, yeah, there could be leaks, certain things to happen, but they have to report that and fix it. In-house fixing, my mechanics does a great job. They fix... Ultimately, I let them look at it first and they try to fix it before we send it to somebody else. You will see a few things like where the transmission, we send it to Nextran to get fixed and they fix the transmission. And while they're there, they're saying, hey, you know, while we're looking at it, your check engine light was on. We've got A, B, C, and D that needs to be fixed. I'll ask them to send me a quote to fix it. They'll send me a quote. I'll review it with my maintenance supervisor, and he'll tell me, you know, that's what we can do. This is what we can do. We can't do that. I'll have them go and fix it while they're at house. And so while it's already there, when you've got to send it back, we let them go ahead and fix it. Two things I will say since you're reviewing that. And I don't know if you have it in front of you, expenditure. Two things I will add is the camera system, Androm. So we've got cameras on all of our trucks now. So two, a little over $20,000 to this was for that camera system. So two of the trucks was installed during this budget.

So that skews the numbers and makes it look like the maintenance is higher because of the camera installation, which is made on the budget.

Yes, sir. On the budget, you can say $20,000 of that would not be.

And we amend the budget for that at previous meetings? Correct me if I'm wrong.

We approve the camera installation. We approve it.

We've never amended it, sir.

2007 Freightliner. What do y'all use it for?

So that truck is the truck that we use for community cleanups. It's a rear loader. It's the only truck we have that's a rear loader. That's what does our community cleanups. If that goes down, then we don't buy the truck. So that thing's the oldest truck on the list, and you spent $64 on it.

That's pretty cool.

Well, again, we didn't start tracking throughout.

We just went full budget here. But that truck's not used that much. And that's a back-up floater truck. It's not getting you much expense. So what you're saying is, what are your problem trucks here?

I mean, you kind of can look and see, you know, the older the trip gets, the more we see them all.

I think that's when I looked at those transmission issues. Is that right?

Yes, sir. So 2020 Mac has a new transmission. The 2019s both have had transmissions replaced. One had an engine replaced. Let's see.

The 2019 had an engine replaced? Yes, sir. I know that garbage trucks are, it's hard on trucks. Yes, sir. But I'm just going to say, I run a business and I run these trucks and I don't have to replace transmissions and engines in my trucks in this amount of mileage. Of course, Public Works gets rid of their trucks and they don't have it. But a garbage truck is twice the hardship on that truck or more than a normal truck. Absolutely. I was constantly... stopping and going, stopping and going. It's very hard on trucks. So that's why it's key to stay on top of maintenance with those. Yes.

So the expenditure sheet we have at the end of April, we were at $128,000. $20,000 was in April. Yes. So 20,000 off that, that means you're at 108,000 of maintenance costs, right?

So right now we're at, it'll be about 146,000 where we're at right now.

Okay. Your number is as of 5-20.

Yes, sir. We've got another month. As of 5-20.

So that's.

We've got about 14,000. you know, if you're looking at that.

Well, the question is, we're going to have to deal with some maintenance issues coming up. We're going to have to adjust this budget. If I look at your revenue account, you are doing pretty well on revenues right now. Yes, sir. What would you estimate that you would will be to get you to the end of the week?

That's a loaded question right there.

I hope none, you know, but, you know, we... Barring a major catastrophe, right?

Yeah, so for example, this hasn't, I don't think, come up yet. We had a cylinder go bad, so that's $7,000 to replace that cylinder inside the garbage truck. So that's another expense that will be coming for us once that comes in. Okay.

check, but I'm pretty sure that hasn't been submitted yet. We haven't received it. No, we haven't.

On those type of things like that on your cylinders, do you pull them out and look at having them rebuilt, or do you just board it from the city back?

So this is one of the newer trucks, so once we get a new one, we pull the old one out, we'll get it rebuilt and keep that as a spare. So that'll get us closer to 7,000 with that other 7,000 repaired. You know, we could bust that tomorrow.

And you've got, so this fits through May, so you've got... Yeah.

You know, I don't want to do it too much, but we can always come back, or I can come back and ask again.

I'll give us another number and you can argue about it. you're spending about 20K a month. Some of that has been a higher cost maintenance. That would put you at 80,000, but what about 50,000 right now to adjust the budget to get there?

Yes, sir. I hope we don't touch that.

Chris, let me ask you what you think would be a reasonable number of normal maintenance coming back to you.

Well, it's going to have normal maintenance and it's expensive to maintain these trucks. So, uh, I think 50K should be ample or he doesn't have major catastrophes. Your tires and things is all going to be allocated in that. That's separate tires. So it's just general maintenance. Yes. Okay.

I would think.

So just a couple of things on the parts that we recycle, not recycle, rebuild. Do we have an inventory of what those are so that we're, we know what we have to be able to swap out?

I would say yes, but probably not to your standards.

Yeah, I think that's something we need to learn.

Yeah. We had a company come in, Lean Frog, and they come in and did some studies and they did recommend that.

I would think we could build something fairly simple in a simple Excel spreadsheet as long as we have, you know, we know that these parts come back from being repaired. So when they come in, it's a simple spreadsheet and move on. I mean, I don't think we need to have a complicated system to maintain that.

OK. That's really all there is. I think a lot of people are trapped of where you're going. Uh, let's skip back real quick to, uh, Easter dusting.

You've got any question with the idea of at least, I think it's going to take at least 50 to get through the year. And I'm not sure that it won't exceed if we have something.

Okay. And we can come back to that. Okay. Does this need to be a budget amendment? We're going to take it out of the revenue. We need to deal with this. Can we wait? You've got about $14,000. About $7,000 now with that other.

So, but you're not going to really pay for this stuff because you're on account for stuff until after the first of the month. Right, yeah. It can be moved. I would prefer to not set aside the rules.

Okay. Yes. And so, we'll put this on your business, Rick, to make the budget available for $50,000. Okay. Thank you. All right. Thank you. So, do you have a plan moving forward on, you know, uh,

with the expenses, which most of these trucks, now that you've had major expenses on, do you feel like they're good and capable to carry you throughout, or are you looking for a plan in place to try to make these in the future? Just kind of briefly overview your plan, so we don't have this problem. Next, please.

Yeah, I think the biggest plan is getting these older trucks out, getting newer trucks in, and keeping warranty. You know, most of these trucks come with a three-year warranty on it. And so at the rate that we're going, going backwards with these older trucks, you know, even if we just replace one this year, you know, we still got a seven-year-old truck that we're still running and operating. And then also funding. We don't have the money now to buy two trucks a year. And if we bought two trucks a year, then that's a six-year-old truck at the end of the day. And so ultimately, the plan would be we need to reevaluate our residential service and look at what we're charging and look at other areas. And look at bringing in more revenue so we can start getting back to purchasing more trucks and not keeping these older trucks and putting this type of money into trucks that we're not getting anything out of. The last truck we sold, we brought $21,000 out of it. You know, people aren't wanting these old beat up. transmission replace, engine replace, all this work. So I think that's what our ultimate goal is going to be planned, is to reevaluate it and get some more revenue coming in.

Let me ask you, given that discussion, I'd like to see you bring us a fleet management approach here. Look at what would be the most cost-effective period to turn over a truck inside

uh we've had good success with the larger vehicles and it probably works but if you know better than me but maybe you will not have that success in garbage trucks that's what you will not have that type of success in garbage trucks that you just don't have the audience out there to capture those you have contractors that want to buy the dump trucks you have the other municipalities and counties that buy garbage trucks and they're going to buy big ones like

And I can answer that too. I think City of Scottsboro is a great fleet program. And I think they'd be willing for us to go sit down and show them that, you know, they rotate their garbage truck out. They actually sell their trucks back to the company that they buy them from. So they're actually getting a trading value. So up front, when they buy this truck, they say, okay, we're going to give you $350,000 for it. You're going to drive it two years and we're going to give you $300,000 back. So yeah, you're losing money. but you're keeping a brand new truck. Everything's warranty. If anything happens to that truck, it's not coming out of your pocket. So, you know, it's just something to look at. I'm not saying we can't do it, but I think it'd be something we can sit down and look at if you want.

At least bring a brand new approach to us.

Yeah. And then also, I think, you know, depending on how well you're going to keep trucks, like one thing I do in my fleet management plan on my thing is I buy extended warranties from Allison Manning coming. So you can get that truck covered for like my trucks are usually, I don't really buy three to five years, 500,000 mile warranty. So that's a, that's a minimal expense up front. And it, you know, you're going to pay like, I don't know, government rate, but like for me, I'll pay, let's say $8,000 for that warranty. And, you know, if you're having trouble with a 2019 model and you can place it in And you got that five-year warranty, you're going to be, you know, that's going to cover that for five years or 500,000 because you're not putting that kind of miles on a truck. Right. So looking at extended warranties are on the front side as you buy this truck is a minimal investment to protect your machine long term. Absolutely.

I also wanted to mention that when we talk about warranties, if we're putting a new engine in a vehicle or in a truck, there should be some type of warranty for that.

Yeah, usually when we get them replaced, it's about a one-year warranty.

Okay. So we'll do a new business on them. We'll look at it. Okay. Thank you. Thank you. Next on the... work solution, public works. We have three topics. County Road, East 10th, 10th Road 93, restructuring out of those fields, and going on for filing. So, Tom, if you could give us the rundown of that.

Chairman, I'll start with a document that looks like it's a map. It's, I have a couple maps tonight, but this one's the one with all the dots. So, um, The work on County Road 93, as we've updated in the past, the repair work, specialized repair work ended. The county took over all the remaining items, which included crossfire replacements, ditched tree, brush and tree removal, base layer repair. And so that work accompanied with the repair work has led very little through that section of roadway that hasn't been disturbed. And to illustrate it hopefully better is the map that you have in front of you. Just to orient you, you are facing north, and the top of the mountain is south, which would be the bottom of the page. There's a blue dot that says top of the mountain at the very bottom of the page. And I'll start there and work the way everything's numbered. So you'll notice the red dots indicate crossroads. the pipe removed, new roadway caught, new fill material. So there's a scar there that exists present day. At every one of those red dots, the yellow marks indicate failed area. So some of those cross drains were part of that scope of work and done by contract forces. The other was county forces, but regardless, it has been disturbed everywhere you see a red dot. The green dots indicate base failure repairs. Unlike a trench being excavated in the roadway, it could potentially be a larger area. In most of all those cases, it is a larger area than just a trench. So you'll notice in only a very small section of pavement that there's essentially any length to, and it is poor-conditioned pavement. So a quick ride if you're in that area or would like to look, I think would probably make all this visually better, put windshield, even just seeing. And I believe it will earn what I represent on this map. The next page is an option that would be our recommendation before we open this roadway. We do resurface this. And it's resurfacing estimate that you have on the next page is essentially from the top of the mountain to the bottom, including 2.1 miles. And our estimate is conservative, conservative meaning probably more than what we expect Final Cross to come out to, because we are estimating a 22-foot wide. We're not certain if that's achievable in all locations, but for the estimate we put that in there, but we may be able to eliminate some of that. And then there is an additional expenditure for silver yard rail. So that item is included and we feel that that's necessary in the top section of that roadway where there's horizontal alignment that really dictates something there for improved safety measures. This is except so the areas that are repaired by the reimbursable federally-declared project. This is not included in this. So those areas will be repaired with guardrail, with hot mix pavement, and they are not included in this estimate.

First off, thank you for this. And I know that that road is needed. It's serious work. The things that are listed here kind of match up with the safety grant that we're doing. Is there any possibility of including that as a safety grant, or is this work that needs to be done before we can go through that process?

So, by safety grant, SS4A? So, yeah, so this was not, this roadway is not included in that. I understand that, yes, sir. So, if we were to try something like that, I think we would have had to have identify that early on, and it would have to be in the project selection as an opportunity. Just as a quick reminder, and I know you remember, but there were criteria that those roadways were selected by, a long list of criteria, and primarily that was serious injury and fatality. So that was a key component in that formula. And this road has been closed for a number of years, so we'll have to go. And oftentimes, some of the most dangerous looking roads don't have that data, really. So I've got a few questions, I guess.

So this figure for this is paving it in addition to the... the FEMA money that's been allocated. And is that project hitting on budget, or is it going to come in any under budget? Is there any money available for this out of that?

So it's definitely under the preliminary estimates. We estimate somewhere north of $100,000 remaining with that project, but we are scheduled to be under budget.

So with that being under budget, with that money that's available there, could that be budgeted toward this?

So no FEMA money could be used toward this, if I'm understanding your question correctly. Now, if we had, and perhaps your question is money that we had set aside.

Money we have set aside for your in-kind services and things like that for that. So the money that

that money go toward our shortfall that we're coming under budget go toward be used toward this so yeah i think that that's probably i mean i i think so but you know i obviously recognize that's a decision that you guys would make because if i'm remembering correctly the money that was to be

reimbursement. If we were to do something like this, do you have a funding source available to pull any of this money out of to go toward this? This would have to talk about general funds, what you're saying. Or what other source?

Essentially, what you're bringing to us here is

We've got a $5.8 million project that we're here near completing and we can't really open this road up without it being paid after spending all that money. So we're kind of in a situation where we have to do this or something very close to it to make this. I mean, otherwise you're just $5.8 million on the road and it's going to be all pieces from cross-train replacement. So.

Any other questions? What Mr. Kelly just said, the rated dots indicate where you have all rating placed across them.

Yes, we do have a little work remains. as recent as last week.

And so in the scope of the work for the FEMA reimbursement, are any of those dots going to be part of the, they're part of it, or is this stuff they've already finished and we're cross trained?

Yes, the FEMA work is completed. Except for paving and guardrail. And so as we near that time, to bring in contractors to do that paving and guardrail would be the time in our recommendation. That's the reason I'm up front. And I should have stated that initially. Thank you.

That makes more sense. All right. So is there a possibility that all of this work can be done at one time?

Yes. And I should have said also, you do not see a mobilization out of one assessment for that reason. If we can anticipate, in anticipating the work to be performed in those locations,

Thank you for asking that. I think with all the money expended in this road being closed for several years, this is kind of a unique. This is the last of the slide there, but we've got 3.1 miles here being paved, and we're expending all this money. I think in a situation where we have to move forward, find some money somewhere to look at doing this. You know, it's just one of those situations where things are running above budget or extra work is needed, but with all the money that's expended, you can't have a $5.8 billion repair in one road that's not going to be paid. Virtually, watch out. You know, watch out. You're not being paid as an all-inclusive thing beforehand. Where is that?

Let me ask a question. Is this price, is that us paying this or is this contractor paying? And what's the difference?

So this price is for the contractor for contract work. of FEMA repair work. So this was presented as contract work for a couple reasons. One, because they would be there to do the FEMA part. And second, because we feel we are obligated to the Maven program that you guys have selected. So we want to obligate ourselves totally to that. And we've been in motion since those were approved. And that's going to require a lot of stars to align to get that 15 miles done.

So one of the things I'd like to ask you to do is look at what the potential for what is left over. We're going to have to go find the money, Margaret, and look at sources, but I suspect that is out of the cash balance. So we're about to look at cash flow and cash bounce because we're also dealing with, say, streets and roads. Now, I think we're in pretty good shape here on cash bounce because we've gotten a couple of years' worth of this year's and last year's pre-built Alabama and federal exchange to initiate cash flow. Yes, sir. So let's take a look for the next meeting, bring it back to the work session, see if we can identify stones. So I need you to get what you expect to be. what Mr. Goldrich asked was, is there going to be any money left over in our portion of what we were doing? And if there are, then that will help us identify how much we're going to need out of the cash balance. Okay. And by the way, thanks for bringing this to us because I think we all agree that's probably been closed for seven years now. The other thing I'll say about the cross-train work, there's a lot here. But in my view, the cross-train work that you're doing is going to help prevent further damage to that road in the future because you're going to have an ability to take care of the runoff on that mountain and get it so it is not washing. Thank you. Next item is... construction agreement for 133, 9-6 and 255.

Hopefully you have a document that looks like the one I'm holding on. And this is based on the last meeting request. there which is identified as ct cumberland the duties of the county which are very few are done essentially the terms and then um essentially the the most important i would offer to you to hold on with some indemnification language that exists at the at the very last so this is presented from your review of the language and any adjustments that are needed

Any questions about this? As I understand the agreement, they will make some repairs to the road initially during their use. And once they're at complete use of the road, they would then do another improvement to the road.

My understanding, they're going to do a complete overlay on 96 at this time to get it ready. And then they'll strike 255, and they're going to strike Steenplant Road, which is not in our purview, and then make improvements to 133 on a short section there, and repaving a section of that. And then they will be responsible and they're under conditions.

Okay.

Oh, this is at their expense.

I think you've looked at this. I have. Okay.

Yeah, and thank you for going through this process and thank you for coordinating this out. They're anxious to move forward on this. They've got The road's coming off of Canada Road 255. Bridge inspection's already been completed on the bridge on PDA property at the end of Canada Road 96. And they'll be closing off the entrance on Highway 377 as soon as they can get work progressing on this and all traffic will come out.

Will this one for the next meeting go through?

I think so.

thank you chairman map number two looks like the one i'm holding um

That's the other information about alternate routes leaving a newly functioning quarry in the Bridgeport area. So the front page of this can go to 572 that's highlighted in black. That's the middle section of the page to the left. That is the intersection of 572 and County Road 74. So at that junction is where we consider there are two options for truck traffic. return to 72 or to enter from 72 and those two options are highlighted in the top in yellow and then the lower in red so those are county road 94 and county road 75 which both It's the same route, same view, just different data and different imagery. So this is an aerial photo, and you can see hopefully the two routes with the same colors, leading from 572 or to 572, front 72, via 94 and 75. And 94 is the yellow route. The rectangular boxes indicate rooftops. Circular objects indicate where the traffic counters were placed. And you will see an ADT that's present for 74 and 94, a percent truck traffic for each route, a number of residents, which are represented by the rectangular shapes, and then the bus stops are included. The same is true alternately for the red route to the south, and that's 74, 75. The rectangular indicates the Please don't be confused by that. And the ADT truck percent and then bus stops are included there. So this is just for visual representation of what's going on

I went out and rode the roads the other day. I've ridden all the routes up there. County rode 94 just in the few months that the quarry's been open. It deteriorated greatly on that, on 94. That means short runs from 72 to 74. And, of course, at the intersection of 74 and 75, where they're making turns, there's a large there as well. I've had residents that live on 94 out there. They've come to me several times. They've often come to meetings. They want to keep trucks off there. That curve there intersects with 74 and that turn there. So those residents I don't know what the answer to this is. There's going to be truck traffic. There's a functioning quarry there. There's going to be traffic on all the roads. But, you know, 94 has greatly, a lot of the asphalt is almost completely gone now since they've been running trucks on it. We need to, I think we need to do something to try to protect, you know, at least, one of the three routes.

I do have some wonders. I'm seeing, I think that's 572. Is that where it comes out of the query? All right, so 572 to go on the yellow route, you've got a pretty sharp left-hand turn there. Is that, was safety, I mean, is your turning radius, is that safe to make that turn? It's been previously approved.

There is a skew to that intersection, but it has been widened and

And they are making the turn. Okay. All right. And so then the same thing would apply there at 74, 75. Is that turn safe to make?

I would put it in the same category. It has been approved. They are making the turn. but I wouldn't call either one ideal.

Okay. And is there, again, I swear to God, is there something that a three-axle truck could make the turn, but a trailer maybe would be a little harder? I mean, how is that determined in the depth factor and as far as what's leaving out of there? I don't even know what, I would assume it's dump trucks, but I don't know.

Yeah, so the dump trailers are the, that's the longest, and that is the most challenging. And the 74-75 intersection with the dump trailer, that is a challenge. And when I say a challenge, you know, depending on the approach, whether it be 74-75 or 75-74, it can't be, that truck cannot make that turn and stay in just one lane, so.

Okay. And then the second thing is the thing that freaks me out as a driver who doesn't drive dump trucks but drives these major roads. are these two entries where 94 meets 72 where 75 meets 72 are these where it is safe for trucks to pull out or is this something we need to talk to Aldot about maybe making a situation like we have where 69 comes to 72 and those type of situations where they're not

allowed to go across all all four lanes yeah um i don't know many issues that's okay okay and i'll say this too the quarry has posted signs up uh at the end of their property at the where traffic is getting on 572 uh stated all loaded trucks take a ride on uh 74 and left on 75. so they're they've posted signage on their property directing truck traffic to do that out that route i do have driven these roads i was curious about

what this looked like, caught myself over there. 94 is in bad shape, bad shape. I mean, it looks like, I don't know. I mean, I can't imagine how heavy that truck was that made that indention. But I mean, it just looks like it was soft clay for a day and the roads just got reformed. This is what it looks like to me. I had no idea how long it looked like that. I know in the past when I'd ridden that road, it didn't look like that. So I assume that the trucks going that way had that kind of impact. The final question I have, and again, I know These are public access roads. I mean, is there any burden at all on the company that's loading these trucks to make sure they're within a certain weight limit so that they are safe to travel on the roads? So, yes.

I mean, they must comply with legal limits. Okay. You know, that's 41.25 tons that those trucks must weigh when they come out, and they have scales. They're supposed to have certified scales, and I'm certain they do, assuring that those trucks are within tolerance.

But this is really complex.

I mean, in my opinion, just this issue in general. And the reason I say that is because there are a lot of different businesses. And there are a lot of different entities that do the same thing. And the end result is the same. And just for example, you know, there, there are folks that harvest timber. There are folks that harvest mountain stall. There are folks that forestall. So there's all types of commerce that, that these folks are really relying on the road for their business. And You know, in theory, their tax that they pay with exhaust tax on diesel and their separate material tax that they pay for harvest and natural resources, that should take care of the road. So in most of these cases, I guess I would argue it's the road swap.

I don't disagree. So back to something Margaret pointed out, if we're going to have temporary things like the quarry, which again, I hope they pull rocks out of there for a hundred years, but it has a life expectancy. And so in that, we should be able to forecast how much is gonna be mined and thus how much we're gonna receive. And could that money not be budgeted that way to say we're going to receive this amount of tax dollars and thus, because I mean, to your point, It is part of the commerce, but I mean, if they're coming in short term, creating a mess, walking away, and we're not good stewards with what we receive, and we can't hold them culpable for it, then what we're going to have at the end of this is just like these poor residents on 94th, their roads destroyed because of a business that they don't profit from. And so... Like you say, it's complex. I'm not pretending that it's not. I'm just trying to analyze this from lots of ways.

I think in the perfect world, the revenue from the tax would keep up with your business revenue that exists. But as we all know, the taxes that exist are very old and they're fixed. So, you know, as we grow and as things happen in the county, it it runs away and leaves the tacks on the knee. And this is an example, but there are many throughout the county that are very similar. Other roads come to mind immediately.

And to your point, I don't see this as a dying industry. I think we are rich in natural resources and that's where It's just the reality of it. And so it's just a matter of when somebody wants to sell their mountainside to have rocks harvested out of it, go from there.

And this might be a question, you may not know the answer to this, but I know every ton of rock that comes out of a quarry, there's this dime mining surcharge tax that goes all the way up to the state charge.

We don't get a penny of that. Yes, sir. I get to have to roll them off the trucks and have to roll them off the property. We're not getting anybody.

You know, each truck that goes in there is paying fuel tax. Well, fuel tax, yes.

But we're not getting any municipal revenue tax out of this.

And the separate material tax is minuscule. I mean, it's a small amount of payments.

I don't see a solution to this looking at the tax basis because we don't get money. I'm looking at this from a safety standpoint. To me, it is what is the route that is the least safe for trucks to be on? And The other thing is looking at it is road condition. I don't care which road we put these guys on, running us down all these trucks, we're going to be doing road work on that. And that's going to have to be a plan that we're going to have to deal with this. We do our road plan every year. That much traffic, I've said it's at the intersection of 75 and 74 one day for about an hour. It was one truck after the other coming out of that quarry. And then the highway traffic that was on it as well. Though you have tried to expand that so it's a little more width to turning radius, that's going to have to be worked on. That's what we're going to use. Stop signs are going to have to be put in place, and we're all going to have to have warning signs put in place. Because if you're coming down 75, if you come over that hill, you don't have much of a runway to get to the intersection of 74 and 75. If you're going to use 94, we're going to have to repeatedly be fixing that road for these people that live there.

And it's a dangerous pattern coming out on the 74.

I don't disagree. It seems to me there's not a real good solution here, but we need to look at it from multiple aspects. And look at this. And Jonathan, I would ask if we can look at it from a safety standpoint and a road condition standpoint and see what there's some options to get out there. Now, I know at one time, or at least I was told that at one time, The road that goes into 4572. They came straight across and ran through that property up to 72.

There was a road there when they bore land in 72?

Is that no longer so viable now?

No, I think there's a house built over there right across the road on 572. I think he came to me there.

and for road conditions. My last question. If you turn 74 to the left and head north, rather than 94, what's the distance up to 277? The intersection there.

I'd have to look. I mean, it's not all that far.

Are there a lot of houses up there? Is that available?

use that yeah i mean i think i think there are trucks that they use that now um but but it it looks like from the direction that corey is given their traffic you know and these numbers obviously most of them are going are going to 75 to hit 72. see what the complaints that that they're getting is the people that live in 94 saying the trucks have come from pennsylvania

has rapidly deteriorated on 94. I'll give you an example. The quarry has put signage up for everybody to go out 74 to 75 and come out to 72. Even my trucks, that's the way we go. That road on 94 has went to

We would take one of those routes. That would be the recommendation of what we would have to do in the route. Okay. Is that fair? Yeah. Okay. Yeah. Thank you very much. Thank you all. That was the last item in the work session. If you have any other questions, we have time. Administrator, are you in the program? I'm in the program.

Okay.

Thank you. You're welcome. Thank you very much. County Engineer, did you have anything else? No, sir. Thank you. Let me ask the sheriff, any comments?

Yes, thank you. I would like to put on a future meeting, another life-saving ward. Deputy Brenda Files responded to a call first on scene where someone was bleeding severely from an injury, arterial bleed. She was able to utilize her issue tourniquet and stop bleeding and pretty much was told uh thank you uh uh

First, I'd like to welcome the party. Thank you so much for joining us. We look forward to many years you've been with us and straightened us out. We're five cantankerous old men, so enjoy that. Next, kudos on the election. I was so proud that we had so many candidates running. I really wish we had more, but it was wonderful humbling than to run for public office. And so I think it's something that helps you appreciate how this works, what all goes into that. So thank you for that. But a big shout out to my fellow commissioners for being through the primary season. I don't want to assume anything on the general election, but I look forward to continuing to work with this side of the table. Mr. McBride and I will hopefully get the chance to run again, but excited that everybody to the left of me is still involved. So thank you for that.

Mr. McBride.

As always, thank you to all our employees for the hard work, dedication you put into your job to make our county a success. Thank you to all the folks who took the time and efforts to provide for our serve on the HR board. It's an unpaid position, and these folks are willing to do that for our county, and we appreciate them. Only can pick one, so We hope to get an opportunity to work with those of us. But y'all just stay safe and hope to see you next week.

Mr. Bell?

I'd like to start by welcoming Margaret aboard. I had the opportunity to sit on the interview committee, and Margaret can interview very well. I'm very pleased to have her on the team now. I think she's highly qualified and will do an outstanding job. I'd like to thank the employees of the county for all the hard work and dedication that they put in. We couldn't do what we do without the hard work and dedication of all the employees because we're the ones that put in the hard work and make all of us look good each and every day. As far as election goes, I'd like to thank everybody for allowing me to be re-elected to serve another term. And thank the Lord that I don't have to do this for four more weeks. had a good vote turnout for that on my side. And I'd like to congratulate Bill on being reelected. And I look forward to serving with all you guys for another four years. Thank you.

First of all, I'd like to say thanks to folks who worked the polls election day. We went through several days of training. I know I'll use the term was working the poll at Skyline. And a lot of folks that were county employees this time around were working the polls because it's getting more and more difficult, and I'll just put it out there, to find volunteer work folks. But Judge Manning and folks did a great job of getting folks that are willing and getting them to do that job, and they did a great job for us. And so we have to say thank you to everybody that showed up. to get to the polls, make sure they were ready, and stay there until beyond 7 o'clock to finish up their work. Do not forget the runoff that we're going to have on June 16th. We have some good candidates still in the process of going through elections. And we had a low turnout this last election. but for the state offices that are in the front office as well. There is another board position that is coming up towards the end of June, I believe, and that is the EDA. Our position there, we have one position that is a full-term position with our Economic Development Authority board. And so we will be getting a notice out here within about a week for that open position and to get applicants in. So everybody out there that would like to serve, please consider doing that and making an application for that. With that, our next meeting is June 8th. We'll be here in this location at 5 o'clock. And so do I have a motion to adjourn the meeting? Motion. Do we have a motion? Do we have a second?

Second.

It's sitting on . Are we all? Yes.