Planning Board - Regular Meeting

additional work comments and call on the engineer to review the status of the application. So we provided a new letter dated July 13th. There's a few more technical comments that we'd like to address, which we're happy to see that become a condition. So we'd ask for this letter to become a condition of any approval. And as we ended the letter, we listed out other conditions of safe plan approval that we recommend. The first one is the payment of all fees. Number two is issuance of a will serve letter from the Hudson Water and Sewer Department. Number three is New York State DEC approval of sewer extension. Number four is the road roadway improvement signed off by the Hudson Department of Public Works. Number five is confirmation of whether the access easement between the former library in school is dissolved or retained or whether it's retained shall be noted on the final plans. Number six is update the bulk zoning table to identify all existing non-conforming elements of the bulk zoning requirements. And number seven is note shall be added to site plans to reference the conditional approval from New York State Office of the OHRP, which is the the historical review authority. The two items that they had in their requirements, which was a existing and proposed windows to be submitted for review and approval and be the HVAC system needs to meet the standards in terms of details of patient size and concealment of or finish of the ductwork system and utility lines. So we just want to make sure that they get their sign off.

Does the applicant have any hardship issues here? Okay. There was one discussion, Rich, the board had a few meetings ago regarding the exterior lighting. And I don't know whether that had legs and whether it made its way out.

They had a complete lighting plan, which we've reviewed with the comments on, reviewed it, and we were happy with their lighting plan. Okay.

Any discussion from our lawyer about this?

Now, I think the comments laid out by the engineer here were appropriate and they could be included in the potential final action. And I believe that, if I'm correct, mission number one was the required payment for all escrow in the case. So that would be included, too, in any potential action. Other than that, SPORT should be ready to proceed to take final action on the application.

Before we move, does the app have any questions or comments that they would like to make? All right. So a motion from the board to approve this application is in order. So given the conditions that have been outlined by our engineer. Okay, Jane. Second. Nathan, seconds. Michael.

Yes. Yes.

Yes.

Yes.

Yes. So the motion to approve and the application has been granted. Congratulations. Thank you. before we deal with old business we have four items that are part of our regular meeting do we have bills to approve time no bills to approve approval of the minutes from june 9. uh motion to approve based on the minutes that were distributed uh to us via email Any amendments or edits or changes to the notes?

What are you saying?

So a motion to approve is in order?

Second. Gene hasn't spoken. So we have a liaison relationship between us and other organizations. Are there any updates or reports? There is. I was at a CAC meeting, and there was a question. Apparently, New York State has passed this 30 by 30 thing, which is a law calling all municipalities to preserve 30% of open space in 2020. And they sort of had a question for us of like, in terms of our findings. I think that was like, we don't think so, unless they're . That's what I said, I don't know. But that would be a new one. Prior to this question, I don't know, but I can certainly find out for you. I'm like, oh, I don't know. So they were curious about this, and they were sort of just curious about a variety of questions which were amounted to, like, do you have any advice on economics? They also had ideas. I think my basic feedback to them was like, we can't really take your direction, but you should be advocating to the council to amend the code. And just to clarify, this committee can apply to the application before the board? They can submit materials for the board's consideration like any other committee?

Yeah, I invited them.

Perfect.

And I look into clarity by book.

OK, thank you. Mandatory training reminder. Well, I can do that or you can, but we're required to do four hours of training here. We're halfway through the year.

Yes, you're so good. She moved back one and a half hours. Maybe that's three. Yeah, and then I'll do the training tomorrow with Logan.

With IHA training is tomorrow, isn't it? Oh, that's right. Sorry. You're not. You're not. Who is associated with what boards and commissions? So, we're halfway through our year, so let's not let that sneak up on us. Okay. I have a question about this. Can you remind me what

So you're required to have four hours of training per year. Some six hours. Generally, the training has to be approved by the municipality. I'll see what exactly Hudson is bringing. Most of these are approved if they're through the Department of State, any county resources, and there's a bunch of free trainings available online.

This will work. Right in this. Addison.

Okay, so let's move on to the whole business. 810 Van Winkle Road is the applicant present, and would you like to make comments?

Yeah, just grab the board out here. And I should just stand for the board's benefit. The applicant's attorney called me on this and informed me he was not able to be here.

Okay, so we were here a couple of months. I'm John Hitchcock for Navy Engineers.

We were here a couple of months ago. Our main goal a couple of months ago was just to introduce the project. Since then, we responded to the engineers, the review engineer's comments. This thing started in 2024. I think it was a completely different board at that time. And a different review engineer as well. So one of the big concerns was stormwater. Regulations have changed since this was formed in 2006. So we looked at it and we thought the simplest way to attack the stormwater issue would be to, you know, redesign the entire basin to meet current standards. So the improvement would essentially address stormwater for the entire phase two, not just the quantity control, but quality. So it's going to filter, and if there's water runoff, the water coming off the site is going to be cleaner than it is today. Other than that, you know, the appearances of the buildings are going to be the same as what's existing there. I know we have them around the comments that we need to address. A number of it's technical. There's a couple of major things I wanted to discuss. Not really major, but speakers want to So we reached out to the city, and not this administration, but in 2004 to get the original split, the original state care, all that information for when it was approved. We also recently reached out to a CT man who got it approved originally. Nobody can provide us with anything. So we had nothing other than those approved plans that we submitted with the submission. I guess I'm looking for correction on how the board wants to address Seeker. You know, we can reaffirm it. If not, it has to be reopened. Is this a candidate for the new, you know, Seeker regulations, you know, just being a type two action because it's residential, multifamily, not a disturbed site, access to existing infrastructure and all that.

So I'm kind of looking for correction. To start out with, our comments were recommending to, if we could get that information, then it's a matter of the board can reaffirm it. And just saying, yes, you're within it. But it's hard for us to do that without knowing what the past was. So I don't know if there's any way that the board or Linda can try to look through and see if we can even get the old resolution, because I think that's the easiest way.

Um, I don't know if Asia wants to jump in on that. If you can't find that, what would you recommend? The concern if we can't find any of this previous secret documentation is what are we reaffirming based on? We need some sort of basis, otherwise that could potentially be arbitrary. So we need to see what we can get from that and see if we have any stored materials. If not, I think the recommendation would be to reopen seeker just due to the lack of information here. your point is well taken about how it would be potentially subject to the new type 2 list where this would fall in under i forget which section it is but i think we need a determination that there's no materials for us to review and if not then this board would have to reopen seeker but we need to know what path we're going to go down i think it might be too early to make it a determination right now i think it some sort of last push to locate these historic documents could be appropriate. I don't know what it is. I don't know what the method would be for that. And if it's some monumental undertaking, then it would be more straightforward for the board likely to just reopen Seeker and look at it anew. So I think maybe just procedurally, while you have, again, has comments to address for the next meeting, if you can provide any, secret materials to us in anticipation of that meeting, we would be in a good spot to look at it then. And if not, I think this board would be then in a good time to reopen the secret and start that process. So this board will be in a reactive state. We'll either get some materials to look at or we'll start anew. Any comments from the board or questions?

I'm worried about where Linda had to go to find his files.

And I didn't mean to start supplying with cigarettes.

So the other piece that tags on to that is that this was originally a PUD approval, which when that happens, it creates its own fault regulations for the project. So that's one of our running comments is we'd like to see what those are and have you put that on the plan so that it's consistent. So I don't know, is that available? Do we have that information? I don't know. I can't remember if it's not in those approved plans or not. I hope so. Okay, because if we're just looking, then I think that would be true. What was that, the bulk standards, the bulk density? That was a lot.

The other thing I think we should discuss is the HOA. We haven't met the HOA. The attorney agreed to meet with the HOA. We did talk to some members outside at the last meeting. I know their concern is noise construction, so how does the board want to make a condition, and that might be an approval time, but we should talk about it now, construction times to limit noise. I know the review engineer made a comment about one building at a time, which I don't see any issue. I would maybe... make the recommendation that, you know, one building fit up at a time, but by interior work has started on one building, maybe we could start, you know, working a site on the next, you know, because this is a, you know, a tight area here with a lot of existing residents. So, you know, trucks coming in and out of there. I can see that being a problem. We've had sites like this before. It's difficult to, you know, stage three of this construction at one time. So,

against your feedback and report on that when you say one building at a time do you mean one residence or a building block yeah three three units one yeah um i knew there was a lot do you do you mention the drainage that's like one of the things you're listening on man that was the other area of concern with the family is that

That, yeah, so that's being reviewed. We have some technical comments we'll address, but I think we're headed in the right direction on that.

I think it's a big one. And for the board's benefit, I'll just put you on and on the advocacy service vote for me. Obviously, I'm unable to be here tonight. He confirmed to me that they would look into conditions designed to satisfy the HOA and limit disruption where possible. They don't have any potential conditions yet, but something this board should be considering, such as construction hours, noise staging, hours of operation for construction, things of that nature. And that's something the applicant's attorney representative would be willing to look into and consider.

And you can propose times on the plan itself and talk about it.

Yeah, I would recommend that you give a proposal. know just put down what you think is is going to make the hoa happy because this board would then hear it at the public hearing so if you can be ahead of that and have that worked out then they would already know ahead of time what you're proposing to okay any other questions comments okay thank you very much thank you before we adjourn uh i'd like to comment on the

first order of business tonight. I was really uncertain how to bring this topic to the board. And my hope was that we could create a threshold that was low enough that we could actually do something constructive. I see ahead of us a difficult path that's going to be challenging. And as I said earlier, to the degree that we could reduce ambiguity and fix certain aspects of the law that are on the zone, the codes that prevent clarity, then that helps us later on when we are engaged in this project. And it's been a task of us to be the very best board we can be. And I appreciate what I sensed was coming together tonight around at least a simple idea of let's put something in writing and move on down the road. But I look to you all for guidance as we get into some of these more challenging topics. to not just think about politics, but think about how do we, what kind of discipline do we have as a board to allow us to perform at our highest and best for the community? And I think one of my objectives on some of the more complicated projects is how do we navigate to reduce the possibility for injury and damage to the community? And I think that's one of our opportunities to offer real leadership and build a stronger As I said, the infrastructure of constructive, mature, disciplined decision making is such an important part of what we do. So thank you all for participating with that. And I'm sorry if I took us down a path that you didn't want to go, but I thought we got someplace with a generally a single voice. Thank you. With that, a motion to adjourn is in order. Unless there are comments, let me offer the opportunity first. Any comments? Second. Thank you. Motion to adjourn. Second. Second. We're adjourned.

Adjoined.