City Council - Regular Meeting

I think you were playing.

I only use this for council meetings, so I don't have to plug it in.

Are we recording? Are we going? Oh, it's live. We're live. Okay. Welcome to our city council meeting for Wednesday, September 9th. We will get started tonight with a, oh, where's Jackie? We're going to have a Pledge of Allegiance tonight by John Patterson.

Is that okay, John? Thank you. Oh, absolutely, Mayor. I've said it a few times. I pledge allegiance to the flag of the United States of America and to the flag for which it stands, one nation under God, indivisible, with liberty and justice for all.

Thank you, John. Sorry. We're good, Jackie. We got John to do it. We're good. Okay, we'll go to item 5.2, city council comments and recognitions. Anything from council tonight? Okay, seeing no comments, we'll go on to item six tonight, which is our public comment. At this point, audience members may bring any item within the city's purview to the city council's attention. Comments will be limited to two minutes. State law prohibits the council from acting on items that do not appear on the agenda. Public comments for this meeting will also be conducted electronically. Any person interested in addressing the council may submit a comment by emailing recorder at Harriman.gov or by visiting Harriman.gov slash agendas and minutes where there is a link to fill out an online public comment form. Your statement will be incorporated into the public record. So I have one form tonight. We'll start with John. Come on back up.

Thank you, Mr. Mayor, members of council, Mr. City Manager, I appreciate this opportunity. My wife and I moved to Harriman nine years ago, and in that time I've had plenty of opportunity to interact with city employees, whether in the field or here at City Hall, whether at the community service or customer service area, or up in the water department with Danette and Mark and Lisa and Emily, community service officers, police officers, Public Works personnel into a person my wife and I have been treated kindly warmly Professionally, I've been so impressed with the culture that you all have established here in the city that has made the employees feel Valued and I'm sure they're treated with dignity and respect because it is Remarkable, I mean just remarkable. Anytime you call into City Hall, it is a wonderful experience. Anytime I come into City Hall, I leave happier, feeling better about the world and particularly Harriman City. So thank you, thanks for the culture that you have established here. The employees are quite remarkable. Any questions? Thank you, appreciate the job you're doing.

Can you put that in a bottle and just leave it on the service counter so everybody can feel that way?

Let me tell you, if anybody feels otherwise, they're bringing it themselves. Because the people here are genuine, and they care, and they're just very nice. Oh, I still have 46 seconds. I'm sorry. Appreciate it. The countdown here. I love it. I was hurrying to make it within two minutes. You did great. We love it. Great people. Appreciate it, John. And your GIS, I'm sorry, your GIS genius guru, give him a raise. That guy is incredible.

You could have stopped before that part, John.

Yeah. I mean, he's magic. Thank you very much. And I will leave now before I get hives from being here in a council meeting.

Thank you, John. John's referring to his past experience in city government. Anybody else like to make? Yeah, come on forward, Penny. If you could just state your name for the record. We know you, but...

I'm Penny Flake and I'm working with Friends of Harriman. And I have to agree with him about people here, okay? I'm just here for like a minute. I wanna remind everybody the Patriot Fest that is Saturday. Come and help us honor the 9-11 victims. It's their 25th anniversary. So there's families that have put up with this for 25 years. We also wanna honor our first responders and our police officers and veterans. So I'm gonna just leave these just on a chair for now.

Yep. Yeah, you just leave it on that chair.

Yep. And then anybody can pick up one as they want. It's Saturday starting at four o'clock. Anybody got any questions?

Nope. I think we're good. Thank you, Penny. Okay. Any other public comments at this time? I see none. We will go on to item seven. We'll do our council reports. We'll start with Jared tonight.

It's got the garbage stuff on the agenda, and I'll say nothing from UFA other than we're coming to the end of fire season, but we're not there yet, so please be cautious.

Perfect, thank you. Teddy. Nothing to report.

Okay, Matt. I had an opportunity to hike up the mountain and attend the trail opening of the new Stampede Trail and ribbon cutting and my wife was nice enough to join and accompany me that I had to pay through the weekend on not making that happen, but it was well worth the hike, well worth the view, and I would just encourage anybody to get up in our hills and take advantage of all the trails and stuff. I haven't spent a whole lot of time on the trails kind of on the east side of town. It's just a completely different view. You can see all the way from Mount Nebo to probably Brigham City, and it's just... We are so, so lucky to have that. And then I'd just like to make mention I had an opportunity to kind of tour some of our water infrastructure with Justin and Wendy and Nathan was with us and then Tara was with us as well. Justin, remind me, who else was with us? Thank you. That guy knows his stuff. And I was like, I was... I kind of had an idea as to what's around us and what's in the ground, but I had no idea what's around us and what's in the ground. And places I drove past a hundred times and never knew what was a hundred feet away from me. and how clean everything was. You walk into this mechanical area and you can literally, you can eat off the floors. It was just so impressive and I have so much confidence in what's going on with our water service, which is extremely important and something that we take for granted every day. But if something happens, it happens quickly and everybody knows about it. So I appreciate all the hard work that goes into that.

Thank you, Matt. Tara.

Nothing for me, thanks.

Okay. I don't have anything to report on tonight either. So we will go on to item nine tonight, 9.1. This is a public hearing in consideration of a resolution amending the fiscal year 2027 City of Harriman budget. Kyle.

Thank you, Mayor. Hopefully this will be short. I have two requests for the council tonight. The first one is from the police department. They are requesting to use $150,000 from their savings from the prior fiscal year. I did include a detailed breakout in the packet of that savings and how much will be left after if this was approved. It's to address some security concerns they have with their evidence storage at the public works complex. Some needed community center upgrades, as the council may know, the detective unit did move over to the community center and then HR is going to move down to their current space. And then finally, some mobile security devices for current city properties and projects. The second request is actually from the building department. So unfortunately, they had a vehicle with an engine that had a catastrophic failure. Due to the age of the vehicle, it's a 2018 Ford Escape. It would be preferred to actually replace that vehicle due to its age versus replacing the engine The fleet department did look at that option and we evaluated it and over time it would actually cost us more money. We would have to keep the vehicle longer to make up those funds. The building department has more than their required reserve under our fund balance policy. Are there any questions for me tonight with this request for the public hearing? Straightforward. Thank you.

Thanks, Kyle. Okay, at this point we will open the public hearing on this item. Okay, seeing no public comment, I'll look for a motion to close the public hearing.

Motion to close public.

Second. All in favor?

Aye.

Thank you. Look for a motion.

I'll make a motion to approve resolution number R38-2026, approving the amendments for the fiscal year 2027 Harriman City budget.

Motion by Teddy. Second. Second by Matt. We'll go Jared. Yes. Teddy. Yes. Matt. Yes. Tara. Yes. And I'll vote yes. That motion carries. Thank you, Kyle. Okay, we'll go to item 10, our consent agenda. Look for a motion.

Motion to approve consent agenda as written. Second.

Motion by Matt, second by Jared. Jared? Yes. Teddy? Yes. Matt? Yes. Tara? Yes. And I vote yes, that motion carries. Okay, we'll go to 11.1, review and consider a recommendation to amend the Harriman City zoning map from A143, single-family agricultural, to A110, single-family agricultural, located at 13727 South, 7300 West. Blake?

Thank you. Okay, this is a zoning map amendment. The road, it's located on the intersection of Gina Road and 7300 West, as shown here. A little bit clearer picture showing the property. And so the existing conditions, this is part of what's called the Culver Subdivision. It was done in 2002 before this area was incorporated into Harriman City. The lot was one acre at that time and they dedicated right of way for 7300 West and Gina Road. So 25 feet on each side took a quarter acre of the lot away. So the remaining lot was three quarters of an acre. And so it is actually a non-conforming law right now because it's zoned A143 but it's not big enough to be that. So they're requesting to rezone and the reason it's A110 is because they want to get a second lot but they couldn't do A120 because they don't have enough acreage to do two half acre lots. So we'll get into that in a second. But looking at the general plan for this request, this shows that it's neighborhood residential one, from the general plan, neighborhood residential one is shown on the left and it meets A110 and also A121. Ironically it doesn't meet A143 since it's not conforming so. So this shows that it meets with the general plan. And so the public hearing was held on August 19th with the planning commission, no comments were received. Commission voted unanimously. to recommend at 6-0, but they included that zoning condition to say no more than two lots. So you stick it to two lots, A-110, and so you accomplish the A-120, but it's zoned A-110, so it complies with the size. So staff supports this recommendation, here to answer any questions. If you have any, otherwise, we also recommend approval.

Comments, questions from council?

I received an email from a resident opposed to this, but then through conversation, he sees that what this one is in particular, and he and I have a different discussion. So for this one, at least as far as I know, no neighbors have said anything. It's always our look first, right, is do any of the neighbors have an issue with this? Planning Commission was unanimous. I drove by there yesterday after I met with Nathan. Yeah, putting a second one on there probably will help with a few things. I don't know if anybody has any issues. I'll make a motion to approve Ordinance Number 2026-16, amending the Harriman City zoning map for 0.75 acres of property. Located at 13727 South, 7300 West from A143 Single Family Agricultural Zone to A110 Single Family Architectural Zone with the Planning Commission zoning condition of two lots maximum.

I like it. Second. Second by Jared. Second by Teddy. We'll go Tara. Yes. Matt. Yes.

Teddy. Yes. Jared. Yes. I'll vote yes. That motion carries. Thank you, Blake.

We'll go to 11.2, review and consider recommendation to approve the Black Clover Holdings master development agreement for the property located at 5200 West Harriman Boulevard in the C2 commercial zone. This proposal modifies the underlying zone to add a wholesale and warehousing and recreation and entertainment as permitted uses in the C2 zone, allows concrete masonry units, metal stucco engineered wood and fiber cement board in lieu of the masonry requirement and modifies the requirement the commercial to residential buffer with a landscape berm adjacent to all residential properties. That's a mouthful, Blake.

All right, this was the last MDA Todd did before he left. And I just want to note before I get started, Sean Steinman's here representing this project. So if there are questions, he'll be here to answer them. So if you remember, we discussed this project a little while ago on the Crescent Parcel, located a little bit west of where we're showing here. For reasons unknown to us, that project did not move forward on that property. And this property owner coordinated with Sean, and they were able to plan the A similar project on here. There are a few differences. We'll get to those in a second.

Quick question as we go, because we've already been through this before on a different property. Same question I did on that one. Is this user purchasing the land? Is the property owner retaining ownership? What Clover is, or you as a developer are?

So, yeah. Great question. So here's a little bit closer picture of it. It's located immediately east of Discount Tire in the Garden Plaza subdivision, Zions Bank on Harriman Boulevard, east of Main Street. The site plan is shown here. It's a similar building that was shown on the Crescent parcel when we were proposing it there. The site's obviously a little bit different. There is housing on the west and the north side. And so there's some requirements that we're proposing there. Get to those in a second, but this shows the access locations that would need to be, there's also some conditions on those. And then just getting into that. So the city attorney wanted to spell out what is being asked for that isn't included in code. So the MDA is very clear on that. It's identifying wholesale warehousing, recreational entertainment as permitted uses, I don't think wholesale warehousing's allowed in C2. That's how the code's written, but this would permit it on this site right here. So we wouldn't be changing the code all across the city, we'd just be doing it in this MDA. The building materials, it modifies what's required for brick and stone in the C2 with an exhibit that's in the MDA. I'll show it to you here in a second. And it allows for tilt-up concrete construction. The one thing I talked about with the housing on the west and the north side is it's being proposed to do a landscape berm similar to what Lifetime did. did on their project to provide a little bit more protection from the trucks that come and go from the site, from the noise and the sounds and the sights of that, and the lights. Trees that would touch at maturity along all the property lines where they abut residential would also be required. And then there's always the issue existing fences and the developer trying to coordinate with the existing property owners to take the fence down and put the new fence up. So there's a clause in the MDA that states if the existing fence owner does not coordinate with them, they're allowed to do a double fence to just get the fence put in where it's required. Other considerations are some sidewalk connections for the public roads and the existing developments nearby. the commercial development to the east generally. And then working with engineering to make sure the driveways along Harriman Boulevard meet the standard or have improvements made so that they do meet the standard. And then determine if there's any contaminated soil on the site and do the necessary cleanup. So showing the site and the proposed building here in this image, this would be the tilt-up building. They're proposing 45 feet tall, about 101,000 square feet, so a little bit smaller than the target building and a little bit shorter than the lifetime that's being constructed right now. Planning Commission held their meeting on August 19th, had a public hearing, there were no comments. 6-0 unanimous recommendation for approval and I'm here to answer questions and Sean's here to answer questions if you have any. One thing I want to note that's different from the other site when the Crescent project had this item proposed on it, was that property was a lot larger. So this was gonna be one piece of it and then there was a bunch of remaining property. So we had some other restrictions and requirements. This one's proposing to take up the entire site. So we're not worried about other things coming next door. So there were some items in that MDA that we scaled back on this one because there wasn't that risk or that concern.

Comments from council?

Is there a plan retail with this at all?

Sean, do you have any input on that?

I just wanna know if I'm gonna have to drive to Sandy for the outlet or the warehouse sale.

Yeah, so the whole south side of this building, and thank you for your time this evening, council and mayor. The whole south side of the building is going to be allocated for retail. Black Clover is going to have a certain retail component. They're also going to have their corporate offices there. We represent Black Clover in the acquisition here. And actually, this was the original site that Black Clover had identified within Harriman prior to going to the Crescent piece. And unfortunately, this wasn't viable at the time, and in that process of going through the efforts of crescent this was much more desirable especially from a retail component and just for their overall operations for their corporate offices so there will also be additional tenants on that south side as well we have not identified what tenants will be going there it's a feasible project right now and you know just for their operations but that will be opening up as soon as you know we get through this process and close on the land and move forward. So you'll be able to get your hats and your shirts and all the fun stuff soon.

Out of that building space, how much is the original tenant gonna be taking out of that 100,000 square feet?

Most. At least 80 right out the gate. And probably closer to 90 with their corporate offices. They're moving all their corporate office from Draper to Harriman. And also they've got three other current warehouses and other buildings auxiliary to their corporate office. That's all going to be consolidated here.

I love it because we need jobs. Like if you ask our restaurants out here, they... They need daytime. That's where this fills such a need in our community. I think it's a perfect location. Yes.

We'd agree. And there's going to be 80 employees right out of current operations. And that's without corporate offices coming in here. But that's going to be primarily in the back half of the building. And then corporate offices and the executive team is all going to be changing their offices here as well.

Any concerns? I don't have any concerns.

This is on this location. I think it makes sense. Thank you so much for your time. Pretty easy. Thank you, Sean. Motion to approve ordinance number 2026-17, approving a master development agreement for Black Clover Holdings for 7.42 acres of property located on 5200 West Harrod Boulevard. Second.

Second by Jared. Second by Matt. We'll go Jared. Yes. Teddy. Yes. Matt. Yes. Tara. Yes. And I'll vote yes. That motion carries. Thanks, Sean. Thanks, Blake. Okay, we'll go to 11.3, discussion regarding an interlocal agreement detailing terms of withdrawal of Harriman City from the Wasatch Front Waste and Recycling District. Nathan.

Mr. Mayor, members of council, for the public, this is a culmination of years worth of discussions back and forth. Several years ago, Councilor Ornn, when she was still on council, wanted to look at if there were a way to get solid waste services at a savings for our residents. And so we started on that path. This item and the next item are the culmination of that. This is a negotiated agreement with Wasatch Front Waste and Recycling on how we will withdraw the waste They have adopted a version of this. As we've talked, we're gonna move the date so they will acknowledge that and adopt this version as well. So the transition date right now is December 1st. November 30th would be the last day of Wasatch Front Waste and Recycling serving Harriman, and then December 1st would be the first day waste management serving. So this agreement just outlines how we separate. So I'm happy to ask or answer questions, but I know we've We've been talking about this for several years, had legislation passed to facilitate. So this is a negotiated agreement. We didn't use the full bill.

So. I'll just add. Please. In Sherri's quest not just to save money from what the current bill is, a big concern for her and for us since then has been WFORD is the shortened acronym that we use for them. is that their plan showed a pretty high escalation in costs over the next several years. We had a pretty steep increase, what, a year or so ago, they had one planned for this year, then once we said we were gonna drop, they tabled, there was another one after that. So it wasn't just to save money from the current price, it was to try to prevent our residents from seeing their bill double over the next couple years, so pretty significant. and it's been a long hard slog for our attorneys, for staff, et cetera. I'm glad that we're at this place.

I might add one thing. Once we got past some of that and into this, I do appreciate their... Their executive director, I think, has been very professional and worked on this, appreciated his conversation. So as we've tried to come to this, I think this gets us both, is fair to both parties and gets us in a good spot.

There's the old saying that when there's a compromise, neither side should be happy. If you've done that, then it's a good compromise. So I'll make a motion and then I'll let you guys do the rest of it.

Right? This is yours, though.

I've done three in a row. Yes. Motion to approve resolution number R39-2026, approving an interlocal agreement with Wasatch Front Waste and Recycling District detailing the terms of Harriman City's withdrawal from the district.

Second. Second by Jared. Second by Teddy. We'll go Tara. Yes. Matt. Yes. Teddy. Yes. Jared. Yes. And I'll vote yes as well. That motion carries. OK, 11.4, consideration of a franchise agreement with Waste Management of Utah, Inc. Nathan.

Rolling to that, I should have pressed the button, sorry. So this is the second half of the actions here. So as we withdraw from the Wasatch Front Waste and Recycling District, Waste Management of Utah will take over those services. And this is a franchise agreement that gives them the right to do that. Interesting when we wrote this staff report, we thought it was a November one start. It'll actually be a December one start. That works better for Wasatch Front with the way their billing is going to work and it gives waste management the correct time for vehicles and some of that switch over. This agreement is a five-year agreement with the ability to extend it. It does put a cap on how their increases could go. So, I think. Other items of import, they will be buying some things from us that we'll get as part of the separation. So that's all worked out in here. Their increase is tied to the CPI and then capped, so it can't go above, I believe, 4%. So happy to answer any questions about this. They will do all the billing, everything in the city. This is a turnkey operation.

Faith and Blake is also online.

We do have a representative of waste management. He is local to Utah, but I think he's traveling for his job today.

Thank you for being on with us. Terry?

I had a question. I saw under recyclable materials that glass food and beverage containers were listed. So will people be able to recycle glass in with their regular recycling or will it be a separate bin?

Oh, it's in exhibit B, so that probably, since they cover nationwide. When you mix glass in with your recycling, you end up with broken glass, you end up with a lot of contamination. Glass, surprisingly, is difficult to get recycled. I mean, I've even been involved in building an insulation plant so we could send our glass to them only to have LA step in and pay them to take glass from LA. So there's a lot of things that get skewed in the recycling market at times, and glass is one. It's heavy, it breaks, and it is actually a real challenge. And Blake is more the expert on why you wouldn't have it, but in my experience, that's why you don't usually put it in single stream recycling.

Yeah, and that's why I was surprised to see it in there. So some clarity for that would be great.

I have some questions with regards to I think some education that will need to take place. I remember seeing, I can't remember if it was last year or maybe the year before in the neighboring city of Riverton when I don't know if it was a new requirement or it was just being a new, actually being enforced by waste management with regards to overflowing bins and having issues with the education of If you put your bin out and it's just overflowing, the lid doesn't close, there are some consequences to that and I'm a little bit concerned about the educational part of our residents with regards to this change.

Well, I think right now, I think Wasatch Front can charge for an overage. I don't know that they have. So again, I think it's based on how much, so it's spelled out what an overage is and part of that education first, but yeah.

If that's something that's actually going to get enforced, just driving around and looking at garbage cans when it's garbage day, a lot of those CANs are not gonna meet that requirement. So I think we need to make sure that we are providing the education, assuming that that's gonna be enforced.

I have a question. Is there a service area map? I didn't see one. It's the city limits. Okay.

But excluding HOAs? Correct. A lot of the HOAs have contracts, and so there's nothing in here that prohibits them from working with waste management. We were dealing with the residential streets. Most of those are not with Wasatch Front either. Some HOAs were. Many of them are not, and so this was specifically just the general areas that Wasatch Front was serving. Okay.

Any other questions? Okay, I'll look for a motion.

Motion to approve resolution number R40-2026, approving a franchise agreement with Waste Management of Utah, Incorporated for Solid Waste Services in Harriman City.

Motion by Matt. Second. Second by Tara. We'll go Tara. Yes. Matt. Yes. Teddy.

Yes.

Jared.

Yes.

And a vote yes. That motion carries. Thank you for being here tonight. Safe travels. Appreciate all your help on this. Okay, we'll go to 11.5, consideration of a resolution to adopt the wildland urban interface area map.

Blake. All right, maybe you'll get sick of me tonight by the end of all this. So this is our favorite one, because the initials are WUI, so we'll say WUI a lot tonight. So the WUI map and code amendment. So a little bit of background on this one. House Bill 41 from the legislature in the 2026 session REQUIRED SEVERAL THINGS TO BE DONE BY THE CITY. LISTED HERE, WE NEED TO GET A NEW MAP AND UPDATE OUR BUILDING CODE REQUIREMENTS IN THE FIRE CODE TO COMPLY WITH THE NEW 2024 INTERNATIONAL WUI CODE. AND ALL THESE REQUIREMENTS ARE DUE BY JANUARY 1, 2027, SO WE'RE A LITTLE AHEAD OF SCHEDULE. THAT'S OKAY. The map on the right is kind of what spurred all this. This was a map that was created by state forestry fire and lands, state lands group. And so there's some lines shown here, and we needed to update our map to generally comply with the lines and then get approval for that map from some officials from the fire side of things. And so... The first thing we did was look at the code. And we didn't have any reference in the code to our wildland urban interface map. So we included a reference to say there's a map and it's on file with the recorder's office and then it can be updated every so often. And then the very first part in D references what the wildland urban interface building code is. And that also includes any changes that the state legislature or the Division of Forestry, Fire, and State Lands will put in. And then that makes the official wildland urban interface code for Harriman. And since it references that way, if the legislature makes any changes, we don't have to come back and change this code. It just automatically updates. So this will be official until the legislature makes some other changes that we have to add. And then this is the map. And so the lines that the map I'd showed earlier, they kind of cut through neighborhoods and properties. We made it so they followed roads. So there'd be no dispute on whether or not a lot was within or outside of the urban interface area. And so it'll be easy to administer. And this map was reviewed by UFA and FFSL and we got their approval. So the recommendation on this is to Recommend approval of the code amendment and the map and then that we received written support from the follow those people shown here all of our key Fire professionals that we take direction from so happy to answer any questions if you have any and or whatever.

I will just maybe make a comment that we are required to do this by the state law. There's really nothing we can do about it. There are going to be fees that are associated with where you are in this map. and I look forward to receiving, as somebody that's gonna be paying that fee, I look forward to seeing information about that fee and exactly what it's gonna be used for and all that kind of stuff here in the very near future. Yeah, Catherine's here. She's the building official.

Fantastic. And one thing to distinguish there is there will be a fee that's imposed by the state or the county on the taxes that goes to the state for fire prevention efforts. That isn't with this map that we've created here. That was the first map has, if I go back to that, you can see the dark, dark red and then the tail kind of goes over into the part that shows the city boundary. Anybody that's inside of that dark, dark red will have a fee imposed for these fire prevention efforts that's totally separate from the city. We will hopefully have some information out where if people have questions about that, it will direct them to the right source because there's nothing that city council or city staff can do about it. And so Catherine can talk a little about what this code Actually applies to there's no actual fees for for being in there.

Just building requirements Correct right those fees will be collected by Salt Lake County We won't deal with those fees at all. And again, we're talking just the area in the dark red on this map and that can be not disputed, appealed, and can be reduced. There'll always be some fee. For instance, if someone can prove they have defensible space around their property, the fee can be considered to be reduced. So any other questions about fees? Now our boundary map. So in this area, they'll be required to comply with the WUE code. We are definitely in partnership with our fire authority, Unified Fire Authority. They're doing most of the heavy lifting on this. However, we will, again, partner with them. Among the things that will fall upon the city is to evaluate new applications for new construction. So be aware, anything that's existing, a house, an office building, a DTAP structure, all of those are going to be grandfathered in if they are existing. Nothing will have to be changed with them. However, when new applications come in, they fall in that area, we will direct the application to our fire authority. I believe Dave Mills, you had a list of those who will help, he will do the initial review and then it could be looked at by Chief Watkins as well. Some of the things that residents may have questions about is, well, what happens if I do build in this area? From what I understand from our training with UFA, Chief Watkins specifically, that almost all homes that are built in the areas, you'll see that these areas are being developed now. They're actively being developed. In those areas, if you're in a completed subdivision, and for the most part you have that defensible space, meaning the vegetation, especially that is the kind of vegetation that's very flammable, is away from the home or cleared out entirely and vegetation put in that It, you know, reduces the likelihood of flame. And you have asphalt shingles and siding, you know, just kind of the typical siding, typical finishes, I should say. Stucco stone, siding, brick. You likely will not have to do any... any construction requirements such as sprinklers for a typical home. The only construction elements that would be applied would be in a home that is built way out in the middle of unimproved area and then there would be a likelihood of the exterior material being very flame resistant.

Yeah, that answered some of my questions because a lot of that around Juniper Crest and south is going to be built out and pretty subdivision wise. So is this map get updated or changed through that process or do they just adhere to normal building codes or standards because it's going to be in a subdivision?

They required a certain zone to be included in this map. I think if anything, this map can be updated I think once per year based on direction from UFA. It's the other map, the high risk map, that one will most likely be updated because part of that is the density of housing and so there is that risk that people weren't in that area that would get a fee but could be in it later on. Again, nothing we can really do about that but that's the way that equation works. This map, I anticipate, will likely stay at this for a long, long time.

Mr. Mayor, it's related to this, but not directly. As Council recall, in our most recent budget, we added a commander's position in the police department. One of their specific roles was emergency management, and we talked a lot about fire mitigation. So we do have somebody focused on this. We just entered into a contract with the camp to do some grazing with their vendor, on our side and we're looking at on public property, if we see, we'll be working with UFA, if we see a buildup of fuels or things like that, how can we mitigate that? That doesn't remove fire danger, but we're gonna try to be more proactive as a city where we can to help reduce that or give UFA a better chance to stop a fire. And so you may see more animals up on the side of those hills going forward. Sometimes it will be, Animals grazing, it might even be working with UFA and some of their wildland crews in the off-fire season. They go up and practice and remove fuel loads. So we will be doing that. You'll see a little bit more of that now that we have somebody focused specifically on that.

This is an interesting one. I'm very critical of levels of government. This is one thing from the state that is well-intentioned. I'm curious to see how it plays out, what the details are, how the money is used, et cetera. It's a complicated issue because insurance companies are either refusing to cover people in these areas either before or after this law was put in place. Yeah, it's being on the fire board, wild land. I mean, Chief Whitson hasn't been here for several meetings, right? I mean, he's in charge of UFA's wild land service. The cost to fight these fires is enormous. I mean, it's not just our local agencies. They're bringing in agencies from all over the country. We go all over the country to help. Yeah, I mean, so now that we're, The issue, not just here, but in a lot of areas, especially in the west where we have these big wildfires is we're building more and more into these wild interfaces where the risk of it is even higher. So well-intentioned, I agree with, we'll agree with the intention. I'm just curious to, it'll be interesting to see how it plays out. I agree.

Mayor, if I may.

Yes. One other note. We will have a really comprehensive website, webpage on our website that will address hopefully all of the questions that any of the residents may have.

Yeah, because I'm surprised. I'm honestly surprised it didn't get more attention at the legislature from residents.

I mean, because I think this- They start paying the bill, they'll- That might be the next thing that we start hearing about. Next hot button issue, because it's... We need to be able to give them the resources to go to the right place to get their answers.

Okay. I'll look for a motion then.

I can make a motion. A motion to approve Ordinance Number 2026-18, Adopting the Updated 2026 Wildlife Urban Interface Zone Map and Amendment to Harriman City Code Section 4-1-1. OK. Motion by Tara.

Second. Second by Jared. We'll go Tara.

Yes.

Matt. Yes. Teddy. Yes. Jared. Yes. No vote yes. That motion carries. Okay, 11.6, consideration of a proposed city council policy and fee schedule for the Harriman Community Center Heritage Room. I like that.

Sounds good, doesn't it?

Located at 13011 South Pioneer Street.

Okay, we talked about this at the last city council meeting. As you are aware, we've been remodeling the old city hall and repurposing it for a community center. We've opened up all the walls and there's a lovely room that's available now for people to schedule events and rent for family reunions and those types of things as well as pushing a lot of our city events and Friends of Harriman events over to that facility. to free up our space here. The policy generally follows the policy for the community room rental here. Seems to be working nicely. One difference between the two is the availability of hours. We've cut the hours here just to allow for more city work time in the community room and we've opened up more time over there. We've also provided the blackout dates and removed Sundays from rental and then we'll see what happens with our neighbor next door. um and see if they're gonna what they're gonna do with the church the fee schedule is posted here on your screens um this is what we talked about last time and that's really it unless you have any questions or would like to make any further changes

I'll just say that I really appreciate the effort to make sure that the fee covers the cost. We're not making money off of it, we're not losing money off of it, but we can provide this as an amenity to our residents. So thank you for doing that.

Yes, and per your request, we'll bring back a review next year to kind of see how things go in the rental, like who are we turning away, what days are they requesting, those kind of things.

Okay, I'll look for a motion.

Motion to approve policy number LP400101-001, adopting the Harriman Community Center rental policy.

Second. Second by Teddy, second by Tara. We'll go Jared. Yes. Teddy. Yes. Matt. Yes. Tara. Yes. I'll vote yes. That motion carries. 11-7, consideration of resolution amending the master fee schedule for the City of Harriman. Trevor Ram of the Trevor Ram Band.

Even when there's no longer a band, that will still be the intro.

It's a one-man band tonight. Let's see. Up on the screen is, well, there are a few different... Amendments or recommended amendments to the fee schedule that come along as part of this a lot of that is clerical cleanup looking at you know, just matching the Fees in our schedule to what we actually charge. There are some things in the cemetery Where else Pavilion rentals parking lots that kind of thing I I think the one that drew the most attention so far has been the proposed increases that we discussed two weeks ago in the work meeting to field rental fees. Here are those proposed rates. As we talked about, the majority of them are for the contract rates increasing by $5 per month. per field per day, the exception being Saturdays for the Butterfield Baseball Complex, moving up by $10 per day. And for the non-contract rates, these are hourly as opposed to daily rates, and they're moving up $5 from 20 to 25 for the non-residents and by $2 from 15 to 17 for the resident renters under those non-contract agreements, I guess. So I did not put, I have a table that I can quickly send to Garrett to put up that covers, that shows the subsidy. I don't know, I know I'm not supposed to use that word and I apologize for that. But the coverage of cost, you'd like to see it?

I'd like to see it mostly just in acknowledgement of some of the public comment that we got. So I'd like to see it.

Okay. Wendy's going to do that. While that's coming up, maybe to that point, there has been some public comment and response to the proposed adjustments upward for these fees. And, I mean... I'll say it, and I'm sure everybody involved with this will say we truly appreciate our partners that are providing this service to our youth. When we talked last week, we acknowledged Herriman football somewhere in the neighborhood of 1,200 participants. Herriman baseball easily doubled that. And that's to say nothing of our soccer, of our rugby, of our other, you know, these are parents, these are volunteers, these are folks that are, you know, providing a tremendous service for the youth in our community. And so we appreciate that and don't propose this lightly. And I'm sure you folks don't consider it lightly as well.

Yeah, I can attest to that. And I know that there would be several of them here, albeit that they're coaching our kids currently. So that's why there's nobody here to represent them. So I think the several comments we got over email and other ones that were put in speak almost to everyone that's in those programs. Very similar sentiments. But I think from your graph and from the information that we provided, and even if outside of our area, were very well priced and even underpriced at some situations where these fields, even in our city, there's fields that rent 10 times this in other locations, so.

I'd just like to acknowledge that it is one of our city priorities to be able to have places for people to play and recreate, and that is why I didn't know that we couldn't use the word subsidy, but I mean, that's why the city's investing in this and not charging the full price, because it is important, but whatever isn't charged by the fee is, paid by all of the Harriman residents. And so that's not something that we take lightly either. And so I think it's important to have a vested interest and to be able to pay up a portion of the costs that are incurred. And then also just to say that we do value having a place to run around and play and sports are important. And we want to show that we're still I want to show that that's still a priority even with a small fee increase.

Oh, there it is. The salmon colored line, it represents the current level of cost distribution. I guess the, you know, We're somewhere around $850,000 a year as far as personnel and operating costs for our 20 baseball and multi-use fields around the city. And rentals last year brought in 46 and 6, so about 5% coverage. That's, two things can be true. It can be a great, you know, sacrifice for these individuals to pay these fees and to cover that, the rental rate that we charge. And it's also true that it's 5% of what those total costs are. And so those are some facts to share.

And then with these fees increase, do we have that percentage, or is it just gonna be slightly above that, because it's a minimal increase?

That's a good question. I think... To be perfectly honest, we didn't go to project what the increase in revenue would be because we knew that it would not materially move the needle in terms of the cost distribution. When we initially considered this, I shouldn't say initially, but a few months ago when this body considered Looking at escalating the fees or adjusting them in some way, the thought was to move in the direction of a more equitable split of costs, but to call it equitable is kind of laughable, honestly. It's moving to greater than 5%, but not necessarily anything close to, for example, that 80-20 split that you see on the next line down. I don't think we get even close to that with increases proposed.

So one thing we're missing on this chart is any service or sacrifice or field amenities that the group themself is doing on that field such as nets, goals, other amenities that they're bringing, paint, upkeep, trash removal, stuff like that. So I just wanna make sure that they know they're well appreciated even though they're paying some sort of cost but yeah, they have those volunteer hours or whatever they may call that.

And I guess the other thing I would also say that is in addition to what's shown here is inflation, right? Because these fees haven't changed for, okay, so about eight or nine, 10 years. And so to be responsible with our tax dollars that we are collecting, I think it's fair to be looking at these every few years and making some adjustments.

I will say to that point that We're saying these will go effective January 1 of 27 and at least as far as the discussion that I remember from last time, we'll hold those for the next two years and reconsider as we have our athletic complex come online and other situations may change around the city as far as the field portfolio that we have to offer. And so yeah, we'll definitely reconsider down the road, but for organizations that are thinking through, hey, what is my, what's the landscape looking like for fees? We're, you know, at this point, considering holding this for that two-year period and then revisiting thereafter.

Yeah, and that gives them plenty of time to adjust their fees per student or child or whatever that looks like, so.

The other thing I asked staff about before, and I just reiterate here is, In the contract or whatever they sign, when they sign up, I would appreciate if there's just a line in there that says that they're paying a small portion of the fee that it costs for the city, and an acknowledgement that that's because the city values the ability to provide these services. But I think sometimes maybe that piece of education would be important to point out that it, it's not anywhere near the full cost of the service.

And Tara, along that same line, noting that in 27 this is adopted, but it's effective 29, or whatever that language is for that increase, so they're well noticed.

Right, and I guess to both of those points, if anybody's watching and interested in this, The consent agenda we adopted or you folks adopted a policy on field rentals and that we are hoping as staff to turn into an application that will kind of mention these elements that you've identified and also provide a path for those organizations that may be thinking, well, how do I get to that contract rate? How do I move to that place? We welcome that and we'll be putting that application together ahead of the booking season, which is kind of in that January, February timeframe so that we can, you know, continue to partner in a good way with these organizations that are aiming to serve the youth in our community.

And I believe it's, we have a waiting list. We cannot provide a field for everybody who wants a field. So that's also something to just... Remember, we have other groups who would love to use this field, but we don't have enough capacity. So yeah, there are other groups who would probably pay more, frankly, to have a field.

Well, I'll just say, I'll add to what everybody else has said. Like I ran a soccer program in West Jordan for years. Like I ran the league. I understand like the one year we were hit with a big increase and we were told to paint our own line. Like that all came in one year where they analyzed and we had to pass on an increase to the, excuse me, to the players, right? And that's hard, right? Because I recognize that that's, you have to pass that increase on and that doesn't, I mean, they get pushback for that, you know, so we understand that. But I just did some quick math too. Even if the numbers went up 20%, I think it's 55,000. Like that's, I know there were a lot of comments in the email about we should do some improvement. Like 55,000, we're still just, it's not going to cover much as far as an improvement, right? We're constantly looking for ways to improve our fields and looking for grants. Yeah, but we are constantly, like when Travis was the president of Harriman, like we had talked about, finding some grants for some lighting. So we're willing to work with our partner. We love it. We love our partner. We're so grateful. Like I said, I've been there. I know the sacrifice. I know what goes into it. But please, like everybody said, we're trying to support, but at the same time stay feasible. You know, we have to, you know... We don't get a lot, I mean, we talk every year, we get about a million dollars in property tax total right now. That's about it. That's all we get. Like, so everybody, you know, the comments that we already pay property taxes, man, we're, it's a million dollars a year for everything that we're trying to run, right? And there's other stuff, right? But there's, we promise we're trying to be Like I said, we're subsidizing still over 90% of these fees, right? So we're still supportive of these efforts and grateful for, I understand the concerns, but we've got to be responsible as far as our increasing costs.

You guys all know I coach youth soccer, U10s on up. The only reason I'm not at practice tonight is that I'm here on two Wednesdays. Otherwise, literally every night of the week I'm out coaching. It's tough because, yep, we all pay taxes and we have kids that are playing the pittance that I get paid to coach and it goes right back into equipment and travel and just driving to and from, all those sorts of things. So anybody that does it, in my mind, is volunteering and that's definitely, worth it on some end, but then you have another segment of our population who are paying taxes that can't use Butterfield Park for three or four months of the year, right? Or can't use that baseball complex for several months of the year because a group has the entire thing programmed out. There is a balancing act that we have to do and a give and take, and inflation is real. It does affect the cost to do everything. So appreciate everybody's work on it. We're all cognizant of the effect that it has on everyone, but again, I guess what's tough about sitting up here is we have to do that balancing, so.

I have a side request. When I was looking through these fees, and I also had a resident call me and ask me why the ADU fee was so much. It's 5.59, I know we approved it in May and this just didn't catch my eye till he brought it to my attention. But I was curious if we could look at that more to see why that number is what it is. Like I looked at some of our neighboring cities They range from 100 to $300 for the ADU permit. And Sandy was the highest at 450. So we're way higher than our neighbors. I was wondering if we could look at that again, please.

Yeah, I have the opposite. Like even our permit fees and solar and stuff, I just paid Salem City like $1,500 for a simple permit and it would have been like 350 here. So I know a lot of it's the administration time and the review time, but it's always good to look at it. I think they do it annually or biannually, however that works, but.

I was told every three years and we just got it done, but I would like there to be an incentive for people to get their ADUs. They clearly, some of them have, but to get them permitted, and so I just want the fee to be fair.

Yeah, and we can look at it. That study was just done. We are switching software, which we think will also lower that amount of time a little bit, and yeah, we can look at it, sure. Thanks.

Okay. I'll look for a motion on this item. Nobody wants to make the motion.

I'll make it, it's my night. Motion to approve resolution number R41-2026, approving an amendment to the schedule of fees charged by the city.

Motion by Tara, second by Jared. We'll go Jared. Yes. Teddy. Yes. Matt? Yes. Tara?

Yes.

No vote yes. So that motion carries. We'll go to 11.8. Consent to the city manager to appoint a new city attorney. Nathan?

So as council's aware, based on timing when we turn in our staff reports, we didn't have the finalists selected at that time. So we put it on the agenda as a placeholder. He did say I could use his name, so we're recommending hiring Rulon Hopkins from, he's the assistant city attorney in Saratoga Springs. And so council's had the opportunity to review his resume and just chat with him briefly. So if you're good with that, if you would authorize me, I can work through the contract with him and with Travis and we'll get him on board.

I'll make a motion to direct a city manager to appoint a new city attorney.

Second. Second by Matt. Second by Teddy. We'll go Tara? Yes. Matt? Yes. Teddy? Yes. Jared? Yes. And I'll vote yes. That motion carries. That brings us to the close of our meeting tonight. We will go, we'll talk about future meetings. Next Planning Commission meeting is the 16th at 7 o'clock. City Council meeting is the 23rd at 7 o'clock. I will say we are planning a joint meeting on the 30th at six o'clock. We're hoping to be about an hour is all. We're hoping to keep that to about an hour. Correct?

Yes, yes. Correct.

Sorry, I just saw some people.

I've just, there was a question. We're good. Okay. I'll talk to the council.

Okay, okay. Events coming up. As Penny mentioned earlier, the Patriot Fest is Saturday at 4 o'clock out front here in Crane Park. Should be a really cool event. Hungry Harriman food truck roundup every Monday starting at 5 out front here. You will not want to miss this. The Harriman Summer Sunset Series, the inflatable dash. is Monday night at 5 o'clock. It's going to be a blast. Do not miss that. That is one of my new favorites. So that is coming up Monday along with the food trucks. Skate the Park, the 2000s? Is that what this is? Skate the Park, the 2000s. So it's not the oldies. September 18th out front here at Cream Park. And then Friday night. It's in the 1900s. Yes. Friday night lights, family fun run and hike. September 18th also at Black Ridge at 7 p.m. That's a fun event. We did that last year too. So yeah, a lot of fun stuff. Any other questions?

Yeah, there's a 9-11 Memorial Utah Remembers event at the Bastion Center there at the county fairground, or the county, what is that?

No longer the county fairground.

I know, Bastion Agriculture. Oh yeah, you, okay. They're off 114th, right, or 118th, 114th? 114th. 114th and 27th West, or 22nd West, sorry, that starts on Thursday and goes till Monday. So show up and walk through it. It's wonderful. Okay.

Or you can go onto their website and sign up to volunteer if you'd like.

Yeah, you can volunteer as well.

Okay.

We don't need to go back to close, correct? So that brings us to the close of our meeting. I'll look for a motion to adjourn.

So moved. Second. All in favor? Aye.