Clean and Green Commission - Regular Meeting

Recording the.

Let's call the meeting of Keith Perry Cleaning Green task force to order on 02/20/2025 at 07:01PM. Let's see. Who would like to do pledge of allegiance? Anybody volunteer for that?

Don't know. Doug?

Sure.

Bunch of allegiance to The United States Of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for us.

Alright. Colleen, do we have any a v two four four nine teleconference?

Are they all in? Pardon? They are in. The sun. Okay.

And then go ahead

and take roll call when you're ready. Lucas Banks,

life of ours.

Celia Chingchung? Here. Gwenda Dossi? Mohammed Ewali.

Here.

Alfreda.

Here.

Sandra Frost. Here. Vikram Gotham. Douglas?

Here.

Here.

Melissa? Here. Here. Deborah Patten? Here. Sandhu Sirmat? Here. Thank you. George Villemil?

Thank you. Okay.

Public comments. Public comment section provides opportunity to address the task force on items not listed on the agenda. Task force welcomes your comments or requests that speakers present their remarks in a respectful manner with an established time limits and focus on issues which directly affect the task force or are within the jurisdiction of task force as task force is prohibited by state law from discussing items not listed on agenda. Your item will be taken under consideration and may be referred to staff. Do we have any public comments

in person or online? Not online.

K. Could I introduce

Yes. Mhmm.

Our new city manager, doctor Alvarez, to say hello to everyone.

Yes. Thank you so much. As part of it is related to

the task force. I'm here to support you. I'm here to to champion all of your work. I've been in the city of Hayward now on a lit thirty days thirty days and two weeks.

Thirty, yeah, thirty days and two weeks. Okay. Mentions. Thank you so much. And I'm making up my way to meet all of the the the commissions, the city council committees, and I wanted to be here tonight to say thank you so much for all the work that you do. In many ways, I'm with you because what you do here is truly the unsung heroes, and I hope to join you more than once this year because this is what I like to do. I've done many cleanup days, volunteered since I was a little girl. I wish I my my title will say maybe when I retire, my title will say task force man.

This is a great place to be.

And then, of course, I could be

next to the little one.

I don't

know. But I'm very excited to be here. It's it's I'm very thrilled because my values are really aligned with the city of Hayward. And what makes it so exciting is the is what we call the social infrastructure or the commitment that comes from all of its residents and communities in partnering with the city. So this is all of you. So I hope to get to know you in person as we're as I join you in your events.

Thank you for taking care. It's really wonderful. Yes.

And you excuse me. I'm gonna go finish the budget.

Don't forget about parts when you put a budget.

And it's also like that she does have a parks background. So she Yeah.

So That are the big fast.

Oh, yes.

The natural world. Yes. Yeah.

That's what she's saying. Thank

you so much. Thank you. I would also like to introduce tonight. We have our youth commission liaison, Zoe Kiyama. And We did.

Young. Adult representing our youth commission here. So thank you for taking the time to come tonight. I really appreciate it. Okay. Obviously, we do well, we have presentations later, but not right now. Correct? Okay. So meeting minutes for November are included in the meeting packet. Are there any public comments on meeting minutes? Or, excuse me, for January.

Okay. Thank you. Thank you.

Let's see. Oops. Sorry. Yes. Sorry. The meeting minutes for January, of course, are included in the meeting packet. Are there any public comments on meeting minutes?

No? Pardon my morning. Okay.

Any TF member comments on previous meeting minutes? No. Okay. I will entertain a motion and second to approve the meeting minutes from 01/23/2025.

You wanna motion?

Motion.

Thank you, Sergei. Motions. Tom, you seconded. Thank you. Oh, you got that? You guys got I'll call for the vote?

Yeah. I'm gonna call. Yes.

Okay. With the space, like the Bowers, Sylvia Chinchong. Yes. Wendy Dossi. Mohammed. Yes. Sam Ferreira.

Yes.

Sandra Frost. Yes. Vikram. Douglasman South.

Yes.

Sergei Milkop.

Yes.

Melissa Millman? Yes. Shingonagami? Yes. Deborah Hatton? Abstain. And Shendu? Yes. George Villamil? Okay. Yeah.

Okay. So are we we're gonna go over, some revisions to our 2025 meeting cleanup and event calendar, and Colleen has prepared slides

regarding that. So We're ready, Colleen. So tonight, we're going to take a look at our 2025 schedule of meetings, events, and events and community events. We have some updates and some revisions to put forward, and then we'll just have some discussion about it. And, hopefully, just get a lotion in a second to improve the changes.

The first thing I could not get this automated feature to stop. It's good, though. So what I was just mentioning, so this is the document you'll be familiar with. I'll hand it out. Our society will hand out in a minute, but it captures your meeting dates, your cleanup events, and your community outreach and education events.

The meeting schedule is not gonna change from what's already been adopted. Your meetings are still the fourth Thursday of the month except for bills that coincide with the fourth Saturday cleanup where we have to have a third Thursday to meet you. That's just how the calendar works sometimes. So no changes to the meeting dates. The community cleanup event calendar, there's no changes to the dates. You'll see October is highlighted because we are proposing a change in the location, which I'll explain in just a moment.

So here it is. So previously,

you'll see in the green, that's our October, and we're from funding Southgate Park. It was previously scheduled and adopted for Mount Eden Park, but the park is under renovation and will not be ready by the time October comes. So we looked for an alternate site and worked on Hosings Park, which is nearby, and we've not been there. Good. We do have some hot spots in that neighborhood.

We have a lot of trash and debris Requesting actually say a word for legal legal trash and debris only. It'd be time to make our way to that site. Southgate Park, I don't know if everyone knows where that is, but it's at Chippewa Avenue and Sleepy Hollow. We've booked it out. It's available, and it really hits all the bullet points that you guys look for, which is trash and debris in the following right away, and it's definitely in the neighborhood. It has good visibility, good parking. There's schools nearby, South Garden Elementary, or is it South Gate Elementary? Think I wrote that wrong. And Middle School is there.

Both schools that we I

don't think we've ever engaged with, so it's a good opportunity. And I really couldn't find any comms with the location. Then as we look at our community outreach and education events, there's no changes. We our regular, schedule is the June. Yes, ma'am?

I'm hearing that there may not be a June June strip hearing the same. But Juneteenth is actually that Saturday. So I'm gonna I don't know.

Yeah. I gotta get to that.

Oh, got it. Okay. Just making sure.

So yes. So my guest member Angela and June was mentioning is that we're not sure right now about the June events. We're waiting for confirmation. But the July events is definitely happening August, but the August downtown street party conflicts with your regular meeting that we cannot move because you have a cleanup that Saturday. So we have to skip in August, which I think we did last year.

And then August is highlighted because we're proposing a change with this senior front yard assistant event. And then September, the airport open house. So those are your tabling events and then the the senior front yard. There's other tabling events that are to be decided as requested and as resources available. So from time to time, you all may hear of something where you want to do a tabling event, and we could always add that to the calendar.

And then you kinda have to recruit amongst yourselves who's able to help you with it. So with that, we had a request to add something from chair Millman. This is the Reach for a Better Community event. It's on 05/31/2025. Again, the tabling event will be led by, Melissa. I think she did this last year. I'm not sure if she had any help with it.

I did. Yes. It was a successful event. Sandra and Gwen.

And it is an event, I think, was it at?

Yes. It was.

And it was organized by EDW.

Yes.

And then we are proposing it's not a big secret. We talked about it the last meeting. The senior front yard assistant event, we're proposing that we sunset and end that this with no event this year. And the reason really for that is the KHCV capacity and resources for, executing on this. And then what we're proposing in its place is this is also no big secret.

There's been a long desire to do something to recognize the adopt a block groups and the participation in that program. And so we are suggesting that we have adopt a block day. It recognizes program participants for their efforts and contributions to keeping Hayward staying green. It coincides with the existing August cleanup event, so there's nothing extra here. It highlights adoptable awareness, and it aligns with the national night out events in August promoting community building and promotes neighborhood camaraderie and neighborhood pride.

And then we're also going to be working with the mayor's office to see if we can incorporate some type of formal recognition, likely at a city council meeting here at some time. And we'll be looking at other ways that we can maybe recognize our top groups that are the most active. So that's what we're proposing for that. And then so this is kind of a summary of the community outreach and education events that we are looking to add the reach for a better community table and event that Melissa would lead, adopt a block day for recognition of the program and participants. We're recommending removing the senior foot yard assistant event and off our, previously adopted calendar, removing science in the park just for 2025 because it's not happening this year.

So it does not need to be listed. It's gonna be on there on 2026. And then some side notes we have here is the Juneteenth date is to be announced, and I'm not sure if it's a conflict because we're just learning of the date. Mhmm. And then the All America Festival, we were going to add it, but it turns out it is the same date as the June cleanup. So this will be one of the first years that you would miss that event because you will be at your own event. And then the as I mentioned, the August downtown street party, conflicts with an August 21 meeting, so that event cannot be on account. So for Juneteenth, Angela, you said

It's June 21, four to eight.

So that could be something during this conversation if you guys want to get No pressure. That as a tabling event to make his

June Saturday, June 21, four to eight. No pressure. Just giving you the info.

The week before of cleanup.

I'm writing that down. So then if we could pass that out. Oh, yeah. You can. So you guys have it in front of you. So, basically, now you have the document in front of you, which really just encompasses all of that on those changes that we just walked through. In addition, something that didn't make this line dead because I just kind of looked at a little poster this evening with Melissa is we'd also like to propose and get approved flipping the locations for June and August, but then we're not at weeks or back to back as, was mentioned at the last meeting. So if you look there for June and August, we're proposing that we flip those locations.

Yeah. That would be good too because Good. That even you It's in May. It's in May, then it would be three weeks. That's right in a row, which, I mean,

a big deal.

But

That really But presentation if you

Yes. Okay. So are there any comments regarding this present public comments regarding this presentation? I have a question. Is there

a reason why we're doing Weeks Park twice? Well, that's what I just mentioned. Yeah. I heard. So the reason we put it on there twice was that original, things, the June 1. We usually go to the other side of Tennyson, but the park is under construction, and they couldn't secure it. So this was a safe spot that we've been to many times. So Okay. That's what you when we first presented it. But then we got in and looking at some stuff. We just went so that we can create a couple of mess between the two. Mhmm.

Yeah. I would also like to mention we were, considering, tabling later in the year at the South Hayward markets, but we're not sure if those are happening this year. I think

I I I haven't heard anything about that. They're actually not happening from the city. It Right. It's up to Eden if they're going to, get that project up and running for, some day working.

Because I think it was huge People's budget.

Just over people's budget. So it's yeah. Don't know.

It's big enough. Okay. Well, that

is those were great events last year. And so if they do happen and people are interested later in the year, that's something I guess we could add, you you know, if there's interest in doing those events. And some of these extra events, thanks to Colleen ordering us a nice big cart, we don't have to, you know, have the trailer in the truck. We could I mean, I would have to use my own car, or we could just use the truck. It's not like a you know, they're kind of smaller, more compact tabling events. We don't meet as many people. It's not as physically intensive as some of the other tabling events. So we can we can talk about those later in there. Yes.

I just wanted to add before my mind is Sure. Every time there's a tabling event, we we do not need to bring it for an action item. The reason this is coming as an action item tonight is because we are proposing removing location, which is one thing. Also, removing the senior front yard assistance program and adding a doctor. So those are the primary reasons I brought it as an action item and not just, like, for your information. So just know that if there are future tabling events, this last column can change when if and when it does change, I'll send it to you electronically so you know those different events. And it will all they'll always be listed on the agenda like they always are. But we won't always have to adopt or take action.

Also, Colleen, is it okay if I mention any plans for potential therapy events? Basically, just to get it out there on your radar, and Todd will have an incoming email sooner or later here from me about it. But as we did the planting event near my neighborhood in October 2022, You know, that was kind of an in house event. Again, it's not we did not, garner volunteers from the public. It's our own work.

I would like to consider doing another one of those. And our former member, Jean, suggested a couple spots with irrigation. So that's something that, I'd like to go over with Todd whether it happens this year, but I wanna get the ball rolling on that. It may we may end up doing it next year or something. And I know it's budget related and all of that, but I would just like to get it on our radar because we haven't done one since 2022 that's not attached to one of our cleanups.

So something kind of separate where we would think about what kind of plants to put in. And the locations would be great. They're also South Hayward, and they're having issues, of course, with illegal dumping on those on those median areas that are barren right now. So just to put it out on your radar, I think it would be another great way to, unify the city. But again.

Especially if it's in South Hayward, we do have that USDA grant right now that we can plant trees with. We are in a momentary pause right now just waiting for some federal direction.

Okay.

But I think expenses around the tree planting and stuff will probably be covered under the under the regulations on the South End too. Great.

Okay. Well, I will be in contact with you about that. So that's it from my side. Anybody else have any questions or thoughts or concerns regarding the changes to the calendar? Okay. So if not, we need to motion take a motion. Somebody?

I'd move to adopt the revised schedule as presented.

Okay. Great. And May ask, would that include swapping the locations for June and August?

Yes. It would. Yes.

So, Doug, motions. Anybody second? Is seconding.

Think.

Lucas Finks.

Yes.

Blayne the Bowers. Cecilia Chingchung? Yes. Linda Dossi? Mohanid Wali?

Yes.

Yes.

Sandra Frost?

Yes.

Vikram Gatham? Douglas Munsell?

Yes.

Sergei Millenkop?

Yes.

Melissa Millman? Yes. Chen Gundagai? Yes. Deborah Patton? Yes. Chandu Sarna? And George Millenmill? Thank you. Okay. Great. I will finalize this and, try to get it up to you tomorrow. Actually, be out of work for a week away. So if I don't get it to you then tomorrow, get to you by the time I return.

K. Thanks, everybody. Alright. So we will go to our financial report and attendance reports.

Everyone on your report. If I have incorrectly your attendance on anything, so just please always remind them. Remember you can email me, and I'll make.

I guess and so we'll address the other stuff next meeting. Yeah. Yes. We will be bringing,

expenditure requests at the next meeting, for chair to replenish. I'm I'm not even thinking of replenished, but to bulk up Yes. Supplies of seed packets, seeds, and all of the materials that go into making the packets. There's a request to have additional supply of that for all of the events that are coming up. But it's over $500, so it will require approval.

Okay. Any public comments on financial or attendance reports? Any TF member questions or comments on that information?

Is it possible to get this enlarged? Because it's so small. Yes. Landscape versus Yes. It was actually supposed to print on a larger piece of paper, but when I went in I sent it to the printer. When I went to the copier, went all printed that way, and I didn't wanna rerun it. So Yes. But you can definitely do it.

Is this actually Colleen, is this also in our Google Docs over time too? No? Okay.

Then you could look at that in digital mode. Okay.

Okay. So we don't have to load on that one. Alright. Subcommittee reports and updates. And this one, yes, I will be presenting some information for us.

So, basically, then Sergei and I have been discussing and basically streamlining our subcommittees this year, since we have a smaller crew. Basically, it's not gonna change any really not gonna change anything that we're actually already doing. And, hopefully, we'll also kind of reduce the number of meetings that we're doing throughout the year. So I know that, Tom, you've been actually having you had a few event events up for many meetings already or one at least.

One at least. We'll start it back up now. Yeah.

Think once if everybody agrees on these changes tonight, then, my hope is that we can, within the next month, start meeting again on subcommittees. So, essentially, we've narrowed it down to three subcommittees instead of, I think, we had five or six. So yeah. So we're gonna keep policy subcommittee, and then, basically, education the education subcommittee, adopt a block has gone into outreach, an outreach subcommittee. That was Sergei's idea.

I liked it because pretty much everything we do outreach wise, coincides with educating. We're either educating the public about what we do and coming to our events, or we're educating about, reaching out about and educating about recycling versus landfill versus composting. It's all kind of one and the same thing. And then, of course, event subcommittee, we need that. And everything we do is an event, it's planting, whether it's tabling, whether it's adopt a block, you know, no more senior.

Everything we do is technically an event. So, these are the three we're keeping. Yeah. These are kind of our goals. This is not comprehensive. These are obviously some of the things that relate to each one of these subcommittees that we're doing. So as you thank you for printing this out, by the way, so you guys can, look through this on your own. Obviously, you can see me and Colleen. You still have the same icons at PowerPoint.

I don't see you now. I hear. I got to I

mean There's not a lot to choose from. It's related. I took a long time searching for like, nope.

I'm ready for your next slide.

Yes. Ready for the next slide. So some of our key projects related to each of the committees, policy subcommittee. Obviously, we've been tackling trying to tackle illegal dumping. Possibly, we can get into plastics use reduction.

And then, of course, there's always opportunities to research more policy concerns with and, hopefully, you know, it's related to the city climate action plan. Outreach, obviously, we will be continuing with our tabling opportunities, adopt a block promotion, and school presentations. Still love to see more of those happen. But, again, I guess that will depend on connections, making connections. I have some ideas about that one and people that hopefully I'm gonna meet with to maybe get that going.

That's a tough one. It is a tough one. And, of course, since we all work doing school presentations during the day, I understand, you know, it's kind of a little bit difficult. But, you know, we could even do one or two this year. That would be great. And then, of course, events is our important one. Obviously, our key projects continue with cleanups and tabling opportunities, coordinating the beautiful yard contest, adopt a block cleanup day this year, hopefully, in recognition. And then as I mentioned earlier, identify a planting duplication possibility. So those are all things that are kind of on our project radar. Again, this is not comprehensive.

If anybody had an idea or wants to add something, by all means. Next slide, please. This, we don't have to read through all this, but thanks to Blaida. She went over this, before the end of the year last year. These are I kinda broke it up into how our different committees align with the city of Hayward strategic road map.

So, again, we can kinda read through this on our own. And, again, not particularly comprehensive, just some of the ways that we're trying to keep the road map in line or in mind with what we do. Next last slide, please. So this is there's only 15 of us this year. So we're not live now. I know. I'm not. No. This is fine, actually. I mean, we're getting things organized and worked out, so it's actually kind of nice.

Anyway, I made up this list. It's just for you two guys to think about. It's kind of based on somewhat of what you guys were doing before on the subcommittees. But if anybody does not like where I put them, you guys will have an opportunity to pick the the committee subcommittee that you like to be on. But I did kind of think about try to think about your talents and what what you are already doing before.

And this kinda even evenly distributes everybody on a subcommittee. We also need leads for the subcommittee. I put each myself and our two co chairs each on one of the subcommittees, but that doesn't mean that, you know, if somebody wants to step up and do some leading and get that experience, that would be great. So think about that. And I guess we'll send out an email to have people kind of either agree to the one that I've already been put on, or you can pick your talk to. Is that how we're gonna do it?

Something I've been wanting. Anybody?

Yeah. I mean, if you want it if you want to just keep it like this, we can, or or we can oh, go ahead, Sam. I I'm interested in the policy subcommittee too. Sure. So can I request to be included in the invites for that? Yes. I choose to participate on too. Thank you for mentioning that. Yes. As far as I'm concerned, anybody that wants to be on more than one subcommittee, of course, is welcome, and a lot of us were on more than one subcommittee. So I don't see that as a problem as long as we don't make quorum, any one subcommittee. And so quorum is Eight.

Eight. Eight.

So you have to have seven. So seven or less for The witness said Yeah.

Yeah. Because he's

Yep. So, but I don't yeah. If you would like to be on more than one subcommittee subcommittee, by all means. So take a look. Think about it. And, you know, if you're fine with where you are, then we'll just keep you there. If you wanna change it, I guess, send the email Mhmm. To Colleen, and please include me. That's pretty much it. Are there any public comments or task force member concerns, questions?

If you have any idea when you want to

meet, like, Tuesday, Wednesday, and Thursday. Yeah. That again, since we're kind of re reinventing this a little bit, I kind of feel like we need to just adopt who's on what committee first, and then we can that subcommittee can decide, you know, kind of reach out to each member and whoever's the lead, whether it's me, Doug, and Sergey, or if somebody else wants to do the lead work. As I said, whoever's the lead will be in charge of setting up the Zoom meetings, making, you know, making sure the emails go out, announcing the meeting. I'm proposing you meet once we meet once a month.

But if there's nothing going on with that subcommittee, events will always have something going on. A little outreach, but policy sometimes doesn't necessarily have something going on.

You know? I'm I'm I think

the subcommittee decides amongst its, amongst themselves which day is convenient for those people and how often to meet. So maybe there's a month where you don't have to meet, and then there's another month where you might have to meet twice depending on whatever event or projects going

on. So

that makes sense.

I guess, Melissa, for some of you, like, events up coming here, probably most likely, we'll keep doing what we did last year. Right. And policy is same. So because it's really not new. New is, like, just Outreach. For each merge, probably it's a little bit more about Outreach, what and how. Mhmm. Mhmm. But for events, we'll keep moving as we move. Yep. Right, Tom? And I guess we can take a while.

Of it, though. I used to do it on the second Monday of the month. I think it'd be closer to an event, like,

the third Monday. You can take it short.

I like that.

I'll take it offline. Yeah.

Yeah. It would be good for events to coordinate with our actual Yeah. Cleanup. Those two. Yeah.

Sure. Yes. What I could do is, yeah, within a week. Sure. If not tomorrow.

Yeah.

I can send this all out, and I'll give some information to you all, and you can respond back to me if you have any preference of change. And then I can get all of that back to you, and we can work it all out before the next meeting and just bring it back in here. Update is where we landed. Right. And then they ask if anyone's interested in being a lead, so I'll I'll pull you. I'll send it out, and and you guys can respond back to me and let me know. Are you good with what the assignment is? Do want something else?

Are you interested in being

a lead? Then I'll take all that data back to chair Millman so she can, sort through it all, finalize assignments, and then we will present it again at

the next meeting. Right. And, obviously, with want our members that aren't here tonight to have a chance to get this over.

And and just just, to to make sure everyone is aware, this is not an action item. This does not need to be voted or adopted. This is you guys are volunteering to submit something.

And I guess because if somebody changed mind in a couple months, we we are okay if people transferring from left to right. It's just one condition. Do not get, like, more than seven people on one team. Right. And, like, two people on another team. So just to keep a balance. Yeah.

Since we're a lean, mean, green machine this year, I think changes, you know, will not it's not gonna upset the cart too much if we need to make little adjustments here and there. So yeah. Because the whole point here is for you guys to be happy working on whatever subcommittee you're working on and enjoying it. And if you're not enjoying one versus the other, then we need to have you on one that you're gonna enjoy participating, and, you know, can manage it with whatever else is going on in your life. So that's the whole goal here. Okay. So I think that's kinda it again for me. Any last questions?

I I would just say

for the policy, having done the policy for the past, I don't know, year or so, the work is kind of peaky. You know, there are periods where we're very busy, lots of discussion, you know, maybe writing letters, you know, that kind of thing. And then there are months where it's more just, you know, more just discussion and brainstorming. So the the work's a little it's and maybe not as, you know, evenly as maybe so as the events, for example.

Just

for for people. It's great. Good good information. Yes. Okay. I think that wraps that up. Go ahead,

Deborah. So I think this this is really good to have everything on one sheet. Yes. Once we finalize the the different committees Mhmm. It would be nice even if we could put the dates on here so we have one sheet where everything is

I kind of agree with that. Yeah. That would be nice. Maybe we should pick one more column or something

that would do you think that would be possible? I'm sorry. What did you want me to put on it?

Basically, once we kind of get our subcommittee regular meeting dates set up, if we could on that same sheet, Maybe we could somehow put another call on call with the subcommittee meeting dates. Yeah. It'd be kinda nice if possible. Okay. Let's see.

So I think we're up onto our cleanup and beautification event coming up Saturday. Obviously, it's going to be at Rancho Road Park, 2121 Depot Road, set up 7AM. For attendance, are there any team member members who are not planning to attend? Anyone? To let Colleen know. And then assignments, should we go ahead and share that slide?

I just had to make, like, simple. Get it there.

Thank you. Good. Again, this is you know, if somebody doesn't like where they are, we can switch it up. I mean, we've all done this so many times, I think, you know, day of week and Mhmm. If we wanna change anything, we can.

Don't worry. Yeah. So any immediate no way I don't wanna do that stuff?

Sleep insurance.

I I have a really hard time reading the slide. Okay. Especially, like, the kinda, like, boxes.

Oh. Just read it.

I'm sorry.

I should

You want me to read this for you as well. But

No. It's alright. It's okay. I should do

it. Yeah.

I'll just send it to you. Or just say it with me. I'll just go ahead and read through it. Basically, the staff contacts, I even made it with me and Doug, and the street staff is, up there. Then for the truck, I did Shingo, Mohamed, and Vic. Restrooms, nobody needs to take care of those, luckily. Tom for our AM coffee. GM snacks doesn't matter. Let's see.

It's working.

Blayna and Deborah have already agreed to take over or deal with the maps. Alrighty. That's great. Thank you so much. Trailer and shed. Me, Doug, and Sergei took care of that already. Obviously, setup and cleanup is all of us. Registration, I will be doing that. Doug, are you good with doing that too? Lying control and vest, Celia and Sergei, you guys good with that?

It's our full time count. Right?

Yeah. That's fine. Yeah.

Oh, we'd have about 35 people signed up, so registered. So that's pretty good. I'm glad we're out of the teens number. We have thirties. Grabber, Sandra, Gwen, and Chandu. Mapping assignments, again, by then Deborah. Safety information, Lucas and Tom. How do you hope you guys don't mind doing that. Looking? We don't have swagging.

I mean, the information, we still, of course, give out information to anybody that has any questions. And then event photos, again, are illustrious photographers, Gwen and Chengdu. So that's pretty much it. As far as setup and breakdown, we've been getting the trailer and shed back in order again, and I am going to just really request, especially on, breakdown and cleanup, that we do our best to get things back in the places where they belong, especially our two containers that have paperwork. Because gone through again, put everything in the correct folders.

They're all relabeled, and, it would just take take a minute to just get the papers back in the right folders. It just makes a world of difference the next time we have to get these things out and use them. So that is my one request.

Is it possible to label them? Because I

have them all.

You have very okay. Yeah.

So those should be They are little tabs. Yeah. That should be It is it is what it is. So, yeah, it's gonna be pretty obvious. And there oh, also, we were throwing all of our loose site stands in those bins. I have a separate box for those and a separate and also in that box is all our paperweights. Those are going to go in that box because when we were throwing them in our folder file folder boxes, it just wiped out the file folders and everything. So that's all separated now, and I think we'll have a better, good results. Yes. Well, so I just wanted

to thank you, for the organization. It it's it's a world of difference, and I think it's gonna make the event set up and go and and most importantly, Peardown go a lot smoother. So thank you to Melissa. That was really really great. And, also, the other big thing is thinking through you know, we had a lot of stuff on the trailer that we don't really need for, like, for the for the cleanup. And and, you know, so thinking through what's cleanup, what's an outreach event. You know? So, anyway, nice job.

Oh, thank you.

It's really great.

Well, I built on what basically Jean did. So thank you, Jean.

Thank you, Jean.

Too. So alright. So, that takes us to right here. Got my glasses.

Okay.

Yeah. That takes care of Saturday. Community events and activities. We kinda already went through that. Yeah.

So Yeah. The next agenda will be updated, and the changes that were approved tonight.

Announcements and updates. Any council council member updates yet?

Well, first of all, good job on an efficient meeting. Good job, Chair.

Happy. Happy. I withdraw later.

Waiting to let you know that planning commission is reviewing the tree ordinance next week, so you all can tune in. Sure it'd be a very exciting meeting for you all. And then after that, I believe it it already came to us a little bit, to counsel, so I don't know if it's coming back to us now.

I believe so. I believe it's it's came to planning commission and council once it's returning incorporating the feedback I heard the first time for you guys to

Okay. Do it again. So it'll come back to us again. So stay tuned for that. We'll have our strategic road map discussions, something next month. Next month, so stay tuned for that. And, let's see what else.

Oh,

we on, the last council meeting, we reviewed, CIP projects. So a lot of work that's being done by this gentleman here, his group, as well as public works. So if y'all are interested in a list of projects, some of them you might be interested in as it relates to beautification and just, you know, work around the the city sewers, street maintenance, trees, all that stuff. So there's a whole list of there's a mid year update that was presented to council. So if you all wanna go look back at that agenda, that was this past Tuesday.

And, just also wanted to give you an update. I I am no longer on the sustainability committee. I don't know if I already told you that, but I just wanted to double check and make sure I did. But Francisco oh, sorry. Councilmember Emanuel, councilmember Goldstein, and councilmember Julie Roach, they are on sustainability committee now.

So just wanted to make sure y'all are aware of that. But if you have any specific things that you all want to talk about as it relates to keep everything clean and green, you can go to direct enrollment regarding that. But if it's something that you're advocating for as a personal, you know, person, you can you can all the meetings are for the public. But if it's something you heard with Greene related, out to him. And then I did hear that I understand that it's difficult to visit the schools because we all like, a lot of us, not all, but a lot of us may work full time or we may have hours that are not Mhmm.

You know, congruent to visiting school in the middle of the day. But I know Harrodt Unified does have parent conferences, and they have a lot of weekend events Mhmm. Including Parent University. Not sure about the private schools and charter schools, but they also might have weekend events that you might be able to table at if you're interested in. So I was talk to them if you're if you wanna do that instead of going to school classroom.

And I'm forgetting the name right now, but there is a lot of the Hayward Unified School Districts have after school programs Yes. That are in fact, a young man lives on my block does one of them at Ruth's. Mhmm. So Yeah. He was telling me about it. So that could be a possibility. I mean, it's still around the 03:00 sometime hour. Yeah. But maybe a little better than trying to do noon or something like that. So, I mean, I think I think there's opportunities. I'm actually possibly gonna be meeting with Sarah Prada who's on the board. Oh, great. So she was maybe can help us with some ideas too on that. Yep. And that was it for me.

What what is CIP again? Oh, capital improvements. Oh, great. Projects. There's a

capital improvement plan that the city council approves every year. We get recommendations from all the different departments related to infrastructure. Yeah. And, a lot of projects might be of interest because people are interested in tree planting, beautification, those kind of things that you just got updates on what percentage there are in completion and all that.

And what is happening with the ad hoc committee regarding commissions and task force?

I believe we all are gonna get an update soon, but I think we we were okay with your recommendation. Oh. So I think I'm the only one that

I wanna say it's coming back in March to the full councilor. So Yeah. There's the date I saw it.

Yeah. We had our last meeting last week. Okay. If so, they should be circling back.

So with us transitioning to a commission, that's still for probably 2026, I'm assuming. It would

be for the next when it comes back around. I think it is 2020. I thought it 2025.

That was this next round.

It would be when, what, boards and commission

recruitment starts?

September 2025.

Okay. So, yeah, February through. Okay. But then

The effective date is Whatever's

whenever you get sworn in.

Yeah.

It's okay in the air still. It's not good. Okay. Interesting. Alright. Thank you very much. But

director Roman can confirm with Barry. I'm pretty sure that's good.

Think that's accurate. Yeah. Great.

Thank you, Angela. Any staff updates?

I have, just a couple brief ones. You guys I mentioned earlier that we're pausing a little bit on our tree grant. We've been doing some tree planting mainly in South Hayward. We're on a brief pause on that. Similarly, city of Fremont, city of Pleasanton, city of San Diego are taking the same approach. They've got the same rent. So, we haven't heard anything yet, so hopefully things are smooth. I have that for you. And also the new EV truck for the task force, I checked in on that today. The bed is being fabricated, and the liftgate was just put on. My hope is it will be here wrapped, painted, and ready for the Earth Day event on 04/26. That's what we're aiming for. So

Maybe you got approval on tree software.

I did on the the so we went to council on Tuesday night for the tree software. As part of that grant was to issue a contract with the company to do a citywide tree inventory assessment and tree software for us. Council has now approved that. We're just not going to execute the contract until we actually hear that the money we expend will be

returned to So exciting. What's what's the program? Do you know that you

Planet Geo is the company that we're using. City of Pleasanton uses them. City of Fremont uses them, and I think

San Leandro too. Yes.

I'm gonna say P L A N I T.

I T. Yes. I think with the I t. But, yeah, they're they're actually, they're we took proposals from a number of companies. They're external user interface for the public to use.

You can get a lot of information as a member of the public on canopy coverage by potentially by district, by zone, by area. So I think and it's also part of their work along with identifying and inventorying all of our trees' health condition pictures. They are also gonna be tasked with, giving us a list of locations to plant trees that are gonna be prioritized, and one's ready to go. It's an open tree well Mhmm. All the way up through the spot's open, but you'd have to cut a hole in the concrete. So Interesting. It should give us some good opportunities to partner with 100 k trees and some different things when we really can hopefully get this thing going. Exactly.

So So they did were you able to talk with city of Fremont? Because they've been using it for a while, and they were really happy with it.

Yeah. They were our our analyst who's handling the the program, I know that she's interfaced with city of Fremont a number of times. It's a good decision. Yeah. Yeah. We're really happy.

We're really happy. If any any one of the tree is something wrong, we can say in the It's been a keyword and identify that that tag. Right?

Yeah. The tag. And I think that's that was part of the issue. We went through this not to get down to the weeds. We we did something similar to this a little over a decade ago, and the and the problem is really is that most of the work we're getting in from the public is coming into AccessHaven. So we get the AccessHaven request in. We do the tree maintenance. We enter that into the tree software, then we're also entering into Access Hayward. It's part of the beauty of Planet Geo is their IT piece of their company having the interface between the two. So how we've talked about it is while there will be a replacement for Access Hayward coming, irregardless of what we use, and we'll say Access Hayward for now.

If you go into Access Hayward and you go to a tree topic and say, hey. Tree trimming. It would link you into Planet Geo's software software in the work order. And that way, thus, for us, when we close it out in Planet Geo, that would automatically close it out and access Hayward too. So So sync. The the issue on the first go round is we just did not have the staff to be able to input on both sides. And, really, the best the best the best way to input a lot of this stuff is really the tree trimmers and the staff in in the field next to the tree, not paperwork that's coming back to the office and having all the admin staff do it. So we're hoping we're we're really, really hoping that it works out well. Yeah. Yeah.

Just John mentioned, we we've been doing some different things with our street sweepers. We have GPS and some different things on our sweepers. There are different add ons. One of the things that we did over the last year is on the GPS thing, our sweepers now have a button that they can push, and we had them all of them on their routes over a number of months. Anywhere that there was a tree overgrown, they could they could push a button, creates a list to do tree trimming.

Same thing with tree planting opportunities. That button can be used for whatever we decide to use for the time. That'll be another way we're gonna try to look for ways to plant some trees. So those areas down, south in the town that you mentioned Mhmm. Along Lydick, Huntwood, we've been relatively aggressive over the last couple months trying to really focus out there getting trees in the ground.

So Oh, that's great. Yeah. These locations are actually a street that runs right along the BART station. I think

it's on Whitman.

It comes across the street. Dixon. That's right. Think it sounds like Dixon. They're, you know, they're just the median pop outs from the sidewalk. Mhmm. There's, like, four of them. But it looks like there's already irrigation there,

which it would be nice. Yeah. Email me. We'll I will. Definitely.

You got pictures and stuff. So, Colleen, is it okay if I take the minute personally not on the agenda?

It's a chair chair update? Chair?

No. I just wanted to since we have our youth,

that's under your chair update.

Oh, okay. Alright. Oh, so I can go ahead. Yes. You're next on the agenda. I'm allowed. Excellent. Okay. Well With our youth liaison, would possibly the youth commission be interested in partnering with us maybe on a planting event? I think we would. That would be great because Yeah. The extra hands would be nice. So we'll, keep you

posted on what happens

with that.

But We think you, Gary. You give community service hours to any students? Absolutely. That's another one. Yeah.

The Earth Day that we, like, community commission, like, we volunteer, and then we had, like, a table set up.

Great. Okay. So, yes, of course. I know you guys need yeah. That's something that kinda was talking to talking with with our previous chair is that, you know, high schoolers need their volunteer hours before they graduate. Mhmm. And our June cleanup is right around that date, and I it's weird. When I was looking at the calendar, I'm kinda thinking, oh, could we maybe push that cleanup date up a little bit in June? I know it's kinda like, not this year. We have to

do the vacation the previous month and

Earth Day. Yeah. I think since we already had all our dates set up, but I'm thinking for next year, maybe we consider having a June cleanup that maybe coincides for high schoolers where they can get those last minute hours. You know? And if we get we're reaching out to schools more and have more connections there, maybe we can think about that. Because, really, we only have two cleanups before they graduate.

Earth Day, that's not talk to communications about putting it on the flyer. Mhmm. He serves hours. Yeah. Yeah.

It used to be on there. Oh, yeah? I think we need to we need to prepare. The Melissa has a lot of a checklist of things that we wanna incorporate into the flyer. We're working on that. Okay. Yeah. Wanna make that

I think they're all trying to

do the minimalist looking designs, but we might We need information. Yeah. And

then, we have another guest here. Would you like to introduce yourself? Or Sure.

Hi. My name is Stacy Spence. I work for Habitat for Community based Silicon Valley. My role is as the corporate and community engagement specialist. So seeing a little bit about your subcommittees, I was like, oh, that'll that kind of, fits right into my wheelhouse.

But, I really just wanted to come here today and listen and hear about the needs within Hayward and think about ways that our organization and our volunteers can help. And then also just to let you all know that we have a project going on in Hayward on a street over by Cannery Park. We're about to start the major construction over there. And so I brought some some flyers and additional information if anyone's interested in learning about that project. Yeah. Yeah. Absolutely. So I've got extra stuff here. So Yeah. Yeah.

But

that's really it. But Thank

you for joining us. That's really great information. Yes. Love Habitat for Humanity.

It's a

great group. So we're that project, we're building 10 townhomes. Mhmm. And it's gonna there's a lot of need for affordable housing. Totally.

And so these we're still seeking you know, people are applying to us still, but it's gonna be a lottery system. So once people are you know, provide all their information and, you know, go through all the steps, There'll be a lottery for the I think it's two bedroom, three bedroom, and four bedroom homes. So, yeah, the hope is to, you know, keep families in our community so that they're not priced out of housing. Well, but need more of that for sure.

So is it a lottery amongst the, those that help to build? Because some of the houses, I know that you that's the way you do it. Right?

Yeah. So, well, first, part of that application process is that they have that everyone who applies, you know, they they do have to put in what we call sweat equity. Mhmm. So a certain amount of hours volunteering with us, either on the construction site, maybe at our restores. Usually, I I don't know all of the details, but usually, it's about two hundred fifty to five hundred hours. So and that could be done over the course of, you know, the entire project. Mhmm. So I think we're gonna be out there for maybe a year, a year and a half. Mhmm. You know, kinda depends on permitting and everything going well.

But yeah. So I'm happy to, you know, say and answer questions if anyone has has any, and I've got some flyers and additional information. Excellent. Is it for rent or for purchase? Purchase.

These are more yeah. Affordable homeownership opportunities. So, you know, we buying a house is so so incredibly expensive, and so a lot of people are priced out of the market. I believe a lot, we're hoping to, you know, get families that are about, I wanna say, 80% of the area median income, to to apply. But, I think that there's, you know, different levels, and it I don't remember the exact median income for Alameda County, but I wanna say, you know, it kinda depends on the amount of people.

So there's a lot of different factors that that go into it.

But one more question. Yes. Are there any units, handicap accessible?

So from my understanding is that we have two units that are, will have a bedroom and bathroom on the 1st Floor. So they're all gonna be townhomes, but I believe that there are two four bedroom units that, would have, handicap accessibility. I know for sure one of them is, what's the term for it? It'll it'll be easily modified to be, ADA access accessible.

That's great. So then how did you hear about, Keep Air Clean and Green task force?

I I have been doing a lot of research on community groups in Hayward. And so now now that our project is underway, I'm really trying to reach out to everybody. And so I went on the city of Hayward website and kinda clicked around, and I'm hoping that we can get involved with, you know, the events like the the night out. And well, I I didn't know you had all these different events and opportunities. And so I'm interested in in seeing if there's any sort of partnership opportunities there.

Absolutely. Maybe, Earth Day, Weeks Park, tabling. I don't know. Can any can anybody pretty much table there that wants to? Or is

there They would reach out to To Mark? Eric Pearson.

Eric Pearson. Yeah. Okay.

He's in public works environmental services. He's environmental services managing. His team, organizes the work, David.

Yep. That's great. Well, what you're doing is what we're all gonna start doing for Keep Here at Clean and Green. Right? So yes.

Alright. What do you break ground on? Have you already?

So they had the groundbreaking event, I wanna say a few months ago. They our our construction team has poured the concrete, and our first day that we're gonna be open to public volunteerism is gonna be Wednesday, March 5. So it's coming up. Mhmm.

I do have family members in the past. She did help on family. So I was spread it out to her and plus for church. Yeah. Yeah. Yeah. Sounds good. Thank you. Thank you so much.

Okay. Let's see. Oh, go ahead. Yes. Oh, so we've been

trying very hard to connect with Cal State East Bay. So are are those volunteers any of them belongs to them, Colleen? I'm sorry? Kelsey, say that the registered Registered. Mhmm. I you don't know? I would have to look

it up. I see. I think I think on there. I'm so We've called it earlier. I'm pretty sure. Yeah.

Yeah. Mhmm.

We'll probably ask this question to a given. We start to track those how and why is it going to us.

Right. Right. Because I Yeah.

Yeah. Because it's part of what what we put, like, on event committee.

I'm gonna definitely Yeah. Start people. But let's just say analytics, and we'll see how is this here? Yes. I I have some they've indicated well, some of these look like adopt a bond groups. Fire safety club at Chicago College. Fire Oh, those guys are awesome. Adopt a block. Adopt block. Adopt a block. Yeah. One person put school. So there's, like, 35, people who have registered. Not everyone has indicated that they're part of the group. But Okay. Of those that did, I don't see anything. Oh, wait. This one. It doesn't love them. Cal State East Bay. Yeah. There's an honors of competing. There's people. There's one that should do. So somebody told me, our client from Cal State East Bay.

She said, last week so she has approximately 13 to 15 volunteers. And but she said some of the volunteers would show up without registration. So we are expecting around 20 or no, I hope, but it should be 30 to 50. And this is our first first time that they can buy after our ever.

Yes. Thank you, Celia, for working on that. Seriously. Yeah. Okay. So so that would be in addition to the Yeah.

Yeah. Great thing. Shamose Safety Club, they helped out with the toiletry drive for

the SoHel Wildfire Ramps. Mhmm.

And they said they they tend to

have more people show up. Okay. Yeah. I mean, we I've been going to the rage meetings, and Angel I forget what his last name is. It's another first name. It's like Angel Carlos or something. He's He's on the fire scene. We met him at the airport Yeah. Event, and he's been great. He's so great.

Yeah.

So, hopefully, all those folks who show up who haven't already registered will bring their smartphone, and they will scan the QR code and register while they wait your blinds, and then they can get checked in.

And, Colleen, showed me how to enter where they're we can add additional notes about where they're from. So we'll get that information figured. Okay. So future agenda action items. I don't think we

We there was nothing listed before, but we will have that, expenditure item come back Yeah. Or come on March. I

think that's kinda it. Anything else? Alright. Our next meeting, Thursday, March 27. I will see you guys all on Saturday, 7AM. Right? You're pregnant early.

Okay. I'm not seeing you guys. So

sorry. Let's adjourn our meeting at 08:06. Thank you all. You. See later.