Fiscal Court Committees - Regular Meeting

Yeah.

Okay, it's 3.30, so we're going to go ahead and get started. Mr. Peterson, we don't have any action items from last meeting. The only thing that was submitted for the agenda was a contract for EMS. I understand Mark had some type of emergency, so Ms. Cerisi is going to be talking about that.

Yes, this was a contract services agreement. with public consulting group emergency services agreement. It is about, they would get a percentage of what they collect from, what we would collect from this called ASPP. It's a different, it's Kentucky Ambulance Supplemental Payment Program, which is different than the APAP, which was the ambulance payment program. that's been around for a while. This one has to do with cost studies that are done once a year, and then you'll get an extra line of money if it's all approved. Mark did this last year. It didn't get approved. We have now found out that he's got about two weeks, and I'm going to work with him on the cost program and see if we can get it approved for this year. We can end up using this company in the future. But right now, it's not important that we sign this contract anyway. Jenny's still going to review it. But we would have a few months before we would need to sign this contract for this cost survey. It's a very intensive. What was it actually?

It's called Kentucky Ambulance Supplemental Payment Program.

And it was started about a year ago, March of 2025. They had a short period of time to send in cost information. And I'm not sure exactly what happened. This was a training. That's just a training program that I found online. But anyway, this company has been doing this for some of the other counties around and been able to get them. anywhere from $80,000 to $100,000 depending on the size of the county. And it is for a supplemental cost. Instead of what Medicare and Medicaid are paying, but this is really just Medicaid, they look at what your costs actually are and look to supplement that more. So, a lot of detail to go in and actually it relates to all the Medicaid money.

Oh, this company probably.

Yeah. They presented at the last several counties in Washington only on that. But they they presented that they had had success They were able to bring them in, you know, $100,000. I think they should do $200,000 extra because this company, this consulting company, I guess, has, first of all, they've got time.

That's their job. Whatever they bring in, they get a percentage fee.

I think in the future, we should probably look at utilizing them to make sure they maximize benefits.

Basically, what happens is they still have to get all the information from us. So you're still compiling a whole lot of information, forums, and fill it out. But when Mark gets back tomorrow, first of all, we have to finish this grant that was approved for that application for Tuesday. And then I'm going to work with him on that, trying to get copies of the last surveys and everything.

It's 10%. And it's only a federal share portion received by us under the KYAS for each reporting period.

Right.

Okay. So anyway, we're putting that on hold. We're still working on it, on the pieces that we need to get going, but it's a calendar year for

So for court, you are still going to be working on trying to get some money from that program, but not utilizing the company?

Not right now. Not right for 2026. Future, I think we should use this company.

But you are working on it.

We are working on it, but it doesn't have to go through court. This is a cost survey. And then the other thing I had, was this BRIC grant, just an update on it. Filed for it last Thursday. I got a couple comments back to edit some of the information. Wasn't much, like name and questions on the budget, some contracts. This is BRIC grant on the 10 storm shelters that we're trying to get. So we've met the deadlines. I'm just, right now I have to upload the map. Get it under there.

Deadline, updating information.

Yeah, we're updating it now. So we're all on schedule for it.

And, well, that's FEMA. I don't know if you wanted a FEMA update.

But yeah, that's emergency services. We're down to the last. I'm on our fourth program manager. And now he's off on another project. But we're up to date with sending them all the information we need. We're just waiting on them for final approval. They have obligated the last part of the roads, the boom culvert. It's about $24,000 to us. That was as of two weeks ago. So we're supposed to be getting that money through Kentucky in time. And then the rest of it is just them finally agreeing on all the donated services and some of the emergency management work right at the end.

So we're waiting on that. All right. So, yeah. That's all I have.

Hey, Mark's not here, but maybe you can ask him. I've been watching the claims as far as uniforms. How do we track uniforms as far as when we get a new employee at an EMS or anything and then they leave? Do we get those uniforms back or...

They try to. They usually do. They have a system over there that one of the supervisors over there keeps track of all the uniforms when they give them out, when they gave them out, like the annual allowances on them, and then whenever they bring them back in, like especially if they're damaged or anything, they take control of those and dispose of them because it happens. But, yeah, they do bring them back in.

How often does someone have to get new uniforms? What's the life of them?

Well, I haven't asked them all that. I'm getting ready to get over there and kind of get in more detail about all of their procedures, but they do have a process for it. And, you know, at most a year probably. I think it is a year. End of the year, the life. Yeah, you would know more about it over there.

And I know they do collect the shirts. I know they have some pants and stuff that they keep up with. Some of the new people they hire are issued those as well, too, if they fit.

The shirts have their names on them.

Some of them do, some don't. Yeah, some of them don't. Some are just basic EMS shirts.

My concern was just how are we controlling that, you know, how – accounting for it because I know there's a uniform allowance.

I know how that works sometimes with some folks.

Go and get uniforms if they don't need them. I didn't know how that was being accounted for.

Yeah, they watch them. They know when they've used them. What they have been doing is using a GALS account so they know what people have gone when they got them, when was the last time, and it's an annual thing. So they are watching those. They're looking at using another service for it to account for the better for all the uniforms. But I know there was a question about, well, they could just buy black pants anywhere. Well, they have tactical uniforms, and they have very specific for the job, almost a military-like uniform. But I'm going to be working with them a little bit tighter on it, but they do have an accountable system.

I'm just looking at the expenses on the uniforms and golfs and stuff and just seeing how we control that. I'm just wondering.

We've got a system to control it. No, just looking.

Some of it, it'll go up with turnover. So they'll get them back, but whether they're also usable would get them back. What happens? Stains and tears and things like that. So the turnover has an impact on.

I was kind of curious about that too, whether or not they recycle them through and reissue. If there is, they can. Yeah. If they're not used. for a long period of time. If there's a new hire and maybe they have a quick turnover, whatever, it seems like they would be excited. They do.

They do try to.

When they can.

Yeah.

Well, the only agenda items that we had was the contract.

Anything, Will, have anything? So it was kind of brought up yesterday in the public works meeting. Fred had mentioned the grant opportunity. This was from Bill Vickery out of the Guthrie's office. One thing that I know, Joey, you had been working on was potential housing for FEMA, et cetera, and a response team. That grant potentially could be a perfect asset for that. I just wanted to bring it up. Maybe you can let us Anybody else know what you're looking at?

Can I actually jump in now? Okay, he came over there about that grant. They thought that we could try to say that he talked with Ms. Clement and that we had some equipment that was becoming end of life. and the disc grant possibly could cover that and so then i i got him with mark and so him and mark got together and you know and then mark said yes that they talked about it and the guy told him he could did that it wouldn't cover so i didn't know if y'all covered that part of it but we did just to shorten it up and i read through some of this and yes just to clarify sorry that we were late to the meeting also we were working on this in person

So what we're looking for is a point of distribution, a place to house, and a regional point of distribution is what kind of we were shooting for that would, I think, open us more to federal money if we had more counties that could utilize this. Hardin County is sitting in the hub. You know, we're within 30 minutes of multiple different counties that we can, you know, help respond out to and have supplies here. That's what we were originally. The Kitty Hawk Drive, Hayden School Road area, there's a warehouse over there that's being built. Well, it is built. Turnkey now ready to go. That's what we originally started when I brought it to you all. So, again, I've looked through this. Mr. Clement, I don't know if this is the right grant or not. This is actually the AFG grant. fire departments. I don't know if this is the same. I don't think it's the same one. But I would like to speak to Mr. Vickery and see because of the Fred and I.

Mark has the other one.

Mark Abster has that one. And like I said, I'd like to look through and get the, but I know we have a limited amount of time to apply for it. I think it's the 26th of June. Again, these grants, that's kind of what I was explaining to you, they just come quick. But I would like to look into it and and hopefully apply for it if we can get that opportunity.

I think we'll be able to do it. Just need to verify the grant. Thanks, Victor.

I put a call in too. I'll help them get it together.

Fred's got both of them. I bet he can get it.

And when I caught you in the hall, Mark was there too, and I gave him the one that goes both ways for you and him. That is just a different, that's a FEMA for fire department. Yes, sir.

Yes, sir. Yes, sir. Yes.

It's not anything significant, I don't think.

It's just driven toward fire prevention and fire safety programs.

Right. I saw that. It's on the FEMA go site that I'm on. Correct.

Oh. Anything else in here? Anybody have anything else to discuss? All right, hearing none, we will adjourn at 3.45.