Redevelopment Commission - Regular Meeting

Um, I'd like to call the meeting of uh February 12th, the redevelopment commission to order. And the first call to order is uh what was left over from last month, the nomination of officers. And um I believe the current um officers are I'm president, Mary is vice president, [clears throat] and Tom is secretary secretary. Mhm.

And I would entertain a motion to everybody would so please to leave everything the same, but yeah, I'll second that. Will you Or can I make the motion? You could. It doesn't matter. I mean, we You want me to make the motion? Okay, I'll make the motion. I second it if I can. Yeah, I I mean, there's only four of us and three of us have have an assignment. So, yeah, [laughter] it is what it is. Okay.

Um Okay. Okay. So, we have a a motion to um maintain the same uh nomination of officers that Kent Fisk will be president, Mary Zerbach will be vice president, and Tom Layman will be um secretary. And uh no further discussion. All those in favor say I. I. I. Oppose the same. And so be it. Um I would entertain a motion to approve the minutes from January 8th. I'll make the motion to approve the minutes from January 8th, 2026. Second. Okay, we have a motion and a second and uh to approve the minutes for January 8th. All those in favor say I. I.

I. And I will abstain since I was not here. Okay. And um let's go right in and see the Buck Creek Township Fire Department. So they have that time of year. Yes, sir. Everybody loves to come see you this time of year. It

is. It's that time of year. Good morning. Thanks for the time. Um, I wanted to do two things. One is is first of all, I want to kind of give you guys an update of where the township stands and kind of some of the things that are going in relative to the redevelopment commission and the tiff areas within the township. And then the second part is I want to talk about um doing a newou as our currentou will come to expire at the end of this year. And so from the things that are going on within the township um overall the department saw an 8% increase in run volume. Of that 8% um increase in run volume specifically to the tiff. And one of the things I want to be clear on that I exclude is I've not included car crashes. um how you can contribute a car crash as being relative to tiff traffic or relative to being personal traffic is difficult. So these are just runs that are to the businesses within our area. We saw a 15% increase into the runs in the tiff area which are the non-residential areas. Additionally, 27% of our total runs are mutual aid where we're assisting the county and then 31% of our total runs um are those that are dispatched to the tiff. So 31% of our total runs are to the the businesses and we saw the 15% increase of that volume over the last year. So kind of giving just I wanted to I threw up a couple graphs. I don't want to try and over complicate it too much. I try and keep it relatively simple, but if you look at our total runs dispatched, we go up to 25 and then we project out 26 and 27. We've got the um yellow is going to be where the projection for the tiff runs are and then the red are our mutual aid runs that we're looking at. I think something else that's kind of relative to look at and I apologize this is small. I have a copy of this presentation that I'll give you guys um so you'll be able to see the graphs a little bit better. What I did

is I broke down um from the DGF's website. I pulled out the AV of um each. I did it by percentage, the one, two, and 3%s. And then I did it by the four career departments in the areas that they serve. So the top left is going to be the residential AV. Um if you see the green is Buck Creek. We're down there in the low bottom. Um seeing some growth. I think this growth, it's using historical to project forward. Um I think we're going to see more than that as we have 400 4,000 units that are approved for development. Some of those are in progress. Um, some of those, for instance, Cumberland has an area that has kind of stagnated and we're not sure when that development is going to take place. So, from those projections,

are all those residential units south of 70? No, we have some that are McCordsville. Some of them in Oh, in McCordsville city limits. Yes. Um, but the all of the others are going to be south of 70, I do believe. Okay. So then none of the residential units that are proposed are in the tiff areas.

Correct. Correct. Only the only the 3% are tiff at this point. We don't have any residential tiffs that have been established. Um from the 2% side of things again the green you can see that we're on the lower side of things. So um we're still seeing growth in that area but it's not significant growth whatsoever. What really starts getting impressive is this is the 3% the industrial commercial. And so we um I don't know if you remember when I presented to you guys I believe it was two and a half three years ago [clears throat]

um and in October I talked about the fact that our 3% was going to supersede Greenfields. We have um we are actually projecting way above um as far as where Greenfield is and we're projecting out into 2028 passing surpassing the 1 billion in the AV for the 3%. of that when we look at the tiff revenue that's captured the majority of that there's about 40 million of AV that's not being captured within the tiff everything else is currently being captured within the tiff from that 3%. And so just wanted to kind of give you those insights. I think something else that is really powerful is taking a look at the geographical map. So this is using Google Earth data and this is what 2021 Buck Creek Township looks like and then flipping over and taking a look at what 2025 looks like. Um it just shows the the boom that we have had in the development within the past four years. Um Mr. Fisk, I know you'll be happy to know Amplify is even on this map so you can see where um it is over there on the right. But just from that perspective, trying to show the area that we are now defending and the property that we're providing the I'll call it the insurance policy for um has been pretty substantial. One of the things I wanted to also kind of bring up and there's two reasons to this. One is is that on March 16th, 2022, um Planefield, everybody's aware, had a 1.2 uh million square foot Walmart distribution facility that caught fire and was a total loss. Um the reason that I bring this back up is there is a great video that they've done. Um they held a mega warehouse class and it was open to anybody that wanted to come to it. They filled um over in Avon a theater um with people that were coming listening to kind of the feedback and some of the insight on that fire. um some of the things that they realized that were good, some of the things that they realized they needed help on. Um and so it was just an overall great thing. They created a a YouTube video that was released that day as well called When the Sky Turned Black. If you've had the opportunity to watch it, I think you'll find that it's very powerful um and gives an insight. It's about a 20 I want

to say it's about a 20 30 minute video, so it's not um it's not horrible in length, but you also get first account from the firefighters on what they saw, what happened on the inside, um so forth and so on. So, I think it's a very powerful thing to um it's a very powerful video that I encourage you if you've not had the opportunity to to take a watch on. Um again, kind of just putting into context at a 1.2 million square foot building. Um our Walmart's a 2.2. We now have Walmart that's taken on a 1.1 million um over on the other side of of 600 West as well as Amazon has also picked up a 1.1 million building um over off of 700 West as well. So, just kind of the proposed path forward. Um, I'd like to ask that we enter into a newou. Um, theou would be very similar to what we've done. Uh, I made a couple changes to it and I'll explain why here in just a moment. Um, maintain flexibility on how those funds are applied. Um, again, I'll kind of cover that piece here in just a moment. And then continue coordination. Um, I greatly appreciate the conversation. I know that anytime that I've asked to come and get in front of you guys, um, I don't get the eye rolls or the size. It's always a okay, what do you have to say? and I try and make sure that we value your time as well so that it's not always just coming and trying to be a the squeaky wheel that gets, you know, replaced with another squeaky wheel. So, um, just continuing those conversations. The same thing goes along the lines with the commissioners. Um, it goes along with the council and then it also goes along with our state legislators. Um, we've been talking with, um, m representative Lawson and Senator Krider as well on some of the things going on within our township and trying to get some insight from there. And then the union has also been uh very active in some of those conversations as well. And then the last point that I had was just ensuring the fire protection planning remains aligned with the red redevelopment growth. Um found out yesterday in the meeting, Mr. Charell was talking about the fact that we've got four of the vacant buildings that already have sounds like lease agreements or contracts that are starting to go. Um, so I'm going to work with uh Mitchell Kirk and seeing if we

can't kind of get on that notification list so that we can get ahead of instead of in the general meetings finding out, oh, hey, by the way, there's a new somebody's coming. Um, great. Who is that? How can we work with them to see if that they can help to align? Um, I know that there was the conversations with uh Sugar Food Sugar Foods when they were looking at coming in um to try and help support the department. So, if there are other developers that are willing to do the same, by all means, we want to take advantage of that. The last bit of information is um we don't look at this as a one-way street. We're also doing our part as well. We did a project last year where we were getting uh we bought 44 sets of new fire gear, which comes to the tune of about $150,000. And in doing that, we were able to work with um some local resources to get $120,000 of donations to the department for that. We also put in an air filtration system and we work directly with Walmart and getting a $20,000 donation uh waiting on the check to be received, but uh we've got the big check and we've got the commitment of the $20,000 from Walmart's distribution center coming to help offset that cost of $110,000. So, we're working our end on this as well. Um it's not just a, you know, keep coming up and asking and asking and asking. Um our plans for this year, I want to engage with Amazon. I want to engage with some of our other businesses as well that are in the area and see how they can help to partner with us to make the community safer. And so from theou side of things, um when uh I did the initial discussion, our accounting folks had conversations with Mr. Pool and the concern for the RDC budget was looking at 29. Um he said for 27 and 28 looked very healthy. 29 was where some concerns started to coming started to come in. Um it sounds like that they have been successful with some of the traffic grants coming from the state and federal level. And so with that has freed has secured the budget going into 30 and 31. And so originally my ask was going to be looking at a 2-year uh with a minimum of 700,000

similar to what we had done before. Um and talking to Mr. P yesterday, he said I would do three. It gives a zero risk to the RDC budget. Um and he and he supports that. I'll let him speak to that um if if he likes. Um, and so my ask would be is is the consideration of doing exactly what we did before. We did a three-year. Um, and I did the the verbiage of a minimum three years, a minimum, and then here I put a minimum of 700,000. I believe that that's already programmed into the budget for the RDC, so there's nothing new. What that does is, and I changed the wording a little bit, um, I know that mayor, you had some concerns kind of that the commitment, and so there's the as long as your budget is met, understanding that your priorities are there. Um, and so that was kind of built into thisou this time so that it it I hope hopefully will feel better. I have a copy. I apologize. I didn't send a copy because I had four versions based on some different information that I was getting um on which one to present. Um, [clears throat] the other thing that we didn't do is I didn't want to tie this directly to a staff number. Um, in doing some research and kind of some digging, the concern that I had is is that SEA1's impacting a lot of different people in a lot of different ways. Um, we are looking at using primarily these funds towards adding staff. Um, but I'm working with our accounting folks to make sure that sustainability is something that as we get to the end of that three years, it's not going to be a oh my gosh, we're going to have to terminate people if we don't get continued funding. I don't think that that is fair to put that onus on to you. Um I will tell you that we did do s we were successful in our sustainab sustainability with the currentou that what we did is we are now at a point where our budget had grown as we had expected and it allowed us to it freed us up some funds to do some capital purchases and catch up on our capital list. So our intent is to go that same direction. Um I am cautious just with some of the state legislation going on. We're closely watching some of the bills that are currently um in the session right now to see how SEA SEA1 will be

modified and the other things that are going to impact us going forward. And so that was why I kind of loosened the I didn't tie it directly to um a number of people but indicated that would be used for operational and for capital purchases within the department. the laws have changed since the firstou so we don't have to u restrict you don't have to be restricted as much on what the what the dollars went to and everything you know before that's why we've created the the EDAs and everything because the state said no you can't do this can't do that you can't do this and now um it it opens it up so theou should should be vague to give you flexibility absolutely on it

so You're 100,000 a year. Is that what you had said? No, 700,000 a year. Oh, okay. That's what it I didn't hear.

The the other piece of information that that you might might help us all is um because a couple of the big vendors are acquiring more buildings. If you knew the percentage of increase of runs and where they came from, if if one of the vendors is uh offbalance with most of the runs coming from that vendor, um then we need to know that because if they're going to double their footprint and they're causing us all the problems, we you know, or or most of the activity, we need to know that. I'm assuming that the two biggest vendors out there are are uh what the biggest increase in in the things is, but that's an assumption. So, if you have that if you have that information, that's great information to keep track of and um and it will help us too when they come to us for stuff because when they come to us, hey, we want to we have 2 million now. We want four million. Okay. But I know they're going to come I know they're going to come for at least three million, but now maybe four million. Who knows? you know what I mean? U then we can say well that's great but you're but our statistics show that um it's an offbalance from the other places. So we need to offbalance how the funding you know and stuff like that cuz when we're deciding what tax abatements and stuff are.

Yeah. What kind of calls do you get to the tiff area? What what kind of calls are they the majority of them? So the majority are medical. Um, again, I excluded I excluded out uh car crashes at intersections because I think that that's

I think realistically if we took our car crashes and and attributed 66% of those or twothirds of those, I think that would be a a reasonable assumption that those are relative to tiff traffic as opposed to just the residential traffic. Um, but I excluded that specifically. We're we're seeing primarily we're getting fire alarms, we're getting uh medical calls, and then with the distribution facility, we've had a couple um I'll call them odd calls. One of the ones that we referenc is they had a high CO issue uh where they had CO throughout the building because of a contractor that wasn't venting a crane appropriately. We were there 5 hours. They ended up bringing somebody down from Chicago to kind of help figure out at what point they wanted to start letting crews back in. um they've had issues where they've had sprinkler head failures within their their racking system. Um so we've seen that from the the Amazon side off of 300. We've seen a lot of medical calls. Um we had a huge ramp up on those and then we went and had a discussion and said, "Hey, did you realize that you called us almost 100 times last year?" And they went, "Oh no." And so all of a sudden it kind of it it started it it tapered off and now we're starting to see a ramp up. um we think it's relative to an incident um but we've seen a ramp up again where we're going out there frequently. So, I don't want to make it sound like that they are um over, you know, that they're burdens to society because I I think that that's a

too we can address with them if there's something they can do

to not rely on you 911 for for every single, you know, scenario. We I try to watch trends within um for instance when Randall residents became charter senior living we saw a new trend start and so when we see those trends or we see a high volume I'll go I'll go do a one-on-one with the the site managers. Hey, you guys have called us for this. We've been um another one was Speedway. Within 4 days, we had a fuel spill at Speedway. And what it is is they were the cheapest diesel. Um they don't have the larger nozzles, so the box trucks are filling up and then they're overflowing 10 gallons of fuel. And so I told them, look, you know, we need to figure something out because this isn't a good use of resources when you should be able to mitigate this yourselves. And we've not been back yet. So we try we do try to proactively engage some of the businesses um on hey how can we help you help us.

Yeah. Um and I think that we've had good success and a lot of time again we'll see there's a ramp up we have a conversation it drops down slowly ramps back up and so it's it's cyclic. Do do they have like um medics any of them? Somebody that can handle the really small things instead of calling you. Do some of them have that? They do. So, um, Amazon has staff that's on site. Um, they have a a I'll call it a clinic facility that they use. Um, and so there is a handful of things that we don't see. However, once they reach an acuity or once an um an associate says, "I want an ambulance." Mhm. They're done. They make they have to make the phone call. Yeah. I just wondered if for the band-aid stuff, you know, that they have people there. That's

same thing with Walmart. They've got a clinic there as well. Um, and I don't want to I don't want to belittle the efforts that they're putting in. I do think I do think if those clinics were not present um we would have a lot higher volume than what we do. Um I assumed they had that but I didn't really know. Well, those footprints are going to increase exponentially. I mean that that they're not done build growing [clears throat] yet, right? So you can count on additional increases in the years to come until they till they hit a point where either they um you know robotics starts limiting the amount of individuals they have there or something. So

you had talked about the additional rent u occupancy that's going to happen. There were four spec buildings in there we believe could be leased up. Um, when in the cycle of pulling a an interior improvement permit or a construction permit do you get involved? So, typically, uh, Mr. Williams is really good about engaging my fire marshall. Um, so I have a fire marshal whose sole purpose is to go through and take a look at some of the design that's going on for the interior. Um, we're he should he's usually teed off before the permits. You have to look at the drawings before the permits issued, right? Uh, for the COO. Yes.

No. when when it actually submitted for construction. So, they build a shell, the interior improvement permit should be submitted for a permit for them to do improvements in the building when it gets leased up. So, we have a vacant building. You're saying now four of them are going to go to lease. Correct. When are you notified that someone's coming in and improvements are happening? So, we'll get the plans on the modifications to the interior structure. Yes. Because we have to take a look at the alerting system and then we have to take a look at the sprinkler system. Right.

So, it's still we still get kind of a there's a relatively early, but we're not when HDC is talking and they're, "Yeah, we're going to get this lease going." We're not getting in on that phase of it. So, on the construction phase of it, yes, we are getting engaged early on when the drawings are first submitted to our planning group. Right. Shortly within that period. Yeah. Because usually typically what will happen is is Mr. Williams will forward those over. Okay.

Um and it's a conversation between our fire marshall and Mr. Williams of, hey, I've got these plans. Why don't you start taking a look at them? Because at the end of the day, from the COO side of things, we have to sign off. We have to to give the approval for the COO that to go forward. And so, they want to make sure that they're meeting the requirements that we have. We don't have any requirements that are any stricter than the state. We're limited on being able to do that um with the current building codes and fire code that are put in place, but we make suggestions and recommendations based on safety and based on uh the occupancy that they're going to run into.

Yeah, this has nothing to do with COO. This has everything to do with giving them a permit to do the improvements in the building. I would assume that you guys would get a signature or a check that you guys are okay with it before the permit's issued for the improvements in the building. So, I guess my point is is I think you're you're finding out as early as possible. I don't know if there's any furtheriness for you to find out. If they're just talking to Randy about it, they don't have a leash yet. And why would you want to waste your time, right? So, you want to make sure it's ready to go and they're actually submitting real plans to get someone in the building.

I I Yeah, I think the notification's been coming on the closings with some of them because they talked to them. We don't get that information because we're government and they don't want government to know because it's open book then. So that's why HDC exists. So they talk to HDC but once closings are set or once something closes then everything has to be then you have to know and and everybody else has to know. Usually the improvement permit in that building can be submitted prior to that prior to the the closing, right? A lot of times these guys won't buy these buildings unless they know there's a tenant in place and there's actual income coming in on the building. But then doesn't that that have to come through the planning commission?

Yes, that's what I'm saying. We should be talking to them. I mean, they're the ones that are going to find out them working in a vacuum from life safety or us at the council is silly. I mean, they know. They know.

Yeah. Before that, there's not enough detail to work with. But when that is submitted for review to get a permit for for improvements, we should all be teed off. That shouldn't sit. We should know that that's in for review. It sounds like your group is getting notified. The fire marshall should be notified that that improvement per permit has been submitted for. And a lot of times the TAC committees are where there's the the the plans are discussed and that's we have the meeting the we'll have the plans before the TAC committee so that we can make comments on. Yep. Um that's your time to say something. That's your time. That's your leverage point right there.

And we have used that leverage on on various um on various buildings to the the ability that we can. Yeah. Right. So, well, I know when I was on the other side, it always said whatever the fire marshall wanted, you had to do pretty much in the NFPA. I mean, it really does. Your fire marshal can stop you on getting in that building, but it can also stop you from getting the permit to do the improvements. So, I believe you guys have leverage um to talk to our planning group here in the county as well as talking directly to the engineers that are putting those plans together. I have a dumb question. What's COO stand for? Certificate of occupancy.

Thank you. Sorry. So, um, uh, I want to commend you for coming in and keeping the conversation going and getting the at least the three-year thing going and stuff because we're going to be chasing this for a while. Yeah.

Without anything new coming in. You know, we have four or five empty buildings. Those are all going to be ate up this year. Okay, we probably four out of the five probably already are. That's going to increase, you know, everything again. There's a dozen buildings, maybe 15 buildings approved but not built yet,

right? Um, I think that's going to happen in this cycle because we have trillions of dollars coming into the US. You know, uh, they've been telling us that for months. It's going to filter in somehow, uh, and and hit us and we're going to dump 500 children up there that's not there now, right?

Uh, and adult learners in there. you know, we're going to we're going to dump another 700 people probably up there in the next six months. So, we got to stay on top of it. Um, [clears throat] and we got to make sure that you guys have the resources you need. Um, and then and and I'm sure I know this theou has to go through the commissioners. Um, so I did talk to the commissioners. Um, and they gave me the they gave me the thumbs up to come talk to you. Super. Uh full dis full full disclosure when I talked to them originally it was a two-year and the reason that I talked about two-year is because Mr. P had said 29 was

it was concerning for 29 for RDC budget then since then some of the awards have come in that have pushed and on his recommendation I created both a two and a three-year. Um, so my ask would be for the three obviously, but when I did talk to the commissioners, uh, that conversation was I wanted to I wanted their Yep. go talk to the the RDC, they said, "Yep, come talk to you guys." And so so what we need is the final copy of theou to go through Scott Binky, the commissioner's attorney, before it comes back to us and then before before we would vote on it if that's possible. So that or the commissioners getting because I don't want to sign something that that they

I'd like to see him modify one thing too. I'd like him to increase because what I have budgeted here is I have 750 for next year with me. Talk to the commission about this. 780 for 20 and 811,000 or 2029. [clears throat] I also have a $200,000 parking lot capital improvement scheduled in 2020. This is all in our program. It's all in the same Yes. colorful sheets that's all in there. So, if we could modify it to add those amounts, theou and add the extra year. Uh the commissioners, I don't speak for them, but I've spoken with them about it. They're I think this group's good. I think we're good.

I'm sorry. I'm good, but I don't want to call for a vote yet until we get the fiscally it's scheduled for 750 78 11 10 81200 actually and then $200,000 in 2028 for a capital parking lot project. Okay, super. That's what I have currently budgeted. I had a question about are the hydrants in being um installed with the new developments or are there areas that aren't covered by

so when there's when there's water there yeah there's typically there's so the public hydrants and getting additional public hydrants um we can work with the utility sometimes on trying to get additional where we need from the private hydrants that are on the private loop from what's being fed to the building we are working with the developers on that as well because that goes directly in correlation to the fire department connection that supports the sprinkler systems also. So, we're trying to we've been very strategic [clears throat] in trying to ask where those are placed so that we have access to them um and we have the the ability to support a sprinkler system um if we need to in in the event that one goes off. Who who um made who who makes sure that they have water in them

as far as for the hydrants? We've already seen alive. Yeah, we've already seen hydrants built in other parts of the country that never were never had water in them. So, who makes sure that our hydrants have water in them? So, the utilities would be the one to manage that. And I can give you an example. right now off of 200 North, you've got hydrants that have been that are that are in place, but that um I believe that's Ninstar. Don't quote me on that, but they've not turned that main live yet. And so those hydrants aren't live. So, for instance, we had a resident fire. There was a hydrant in the front yard, but the hydrant was not live yet. So, we used uh tanker water in order to to get the water. So, how how do you know that the hydrant isn't live when you when you approach the scene?

When looking So, we try to keep our staff as educated as possible. Um, we actually have a a dashboard and on that dashboard, for instance, right now there's a hydrant behind the Wendy's uh off of 600 that is out of service. Citizens is aware of it. It's bagged. We have it up on our dashboard. Hey, this this hydrant's not working. As far as the string of hydrants, we continue talking to our staff. Hey, remember those hydrants aren't active yet. And then also them being bagged. Um, and that's one of the things that we're getting ready to work on is getting those that string of hydrants rebagged because over the season and the the year. So, they shouldn't even be visible. They should be bagged. Correct. There should be an out of service bag overlay.

And is and is there any um any law or anything that requires them to charge hydrants u once they put them in because of occupancy or because of time or anything? Or can Ninstar just put hydrants in and leave them leave them vacant for 10 years? I I'm not going to act like that. I have the specific answer on that for you. Okay. Um stupid business model. It's very expensive to put all that in. They want to start charging people to use it. We beat them up on the cos afterwards. We have a tech committee meeting we'll have right after this and they establish those requirements and things in there. They don't for some point they can't.

Well, I just knew that the county didn't have inspectors that went out and checked and make sure waters were in it. [clears throat] Like Mr. Rollz will see the uh they'll do a pressure test on things. Yeah, there's obviously a member from Yeah, I I was really surprised that they had hydrants that weren't charged in other parts of the country and nobody was responsible, you know? I mean, it was like somebody should have they're doing their best here and as as the chiefs, they bag them, but they Yeah, it's weather out there. Yeah,

they generally have been responsive. But Gary, can you take thisou to the commissioners and get Binky and everybody to clear the new with the new stuff in it and then come back to us in the next next month or or whatever cuz we got we're not dead on time. We have a year that those those numbers added. So you're saying have the commissioners and the year added? Yes. And then I want So he'll he'll add attorney to approve that. Yeah. And have the attorney and he'll add the extra year. fill out the extra extra funds that so it matches what I have planned here. Right. Next commission meeting, we'll just chat with them. Yeah. And get that signed off on. Do they sign off on or they just say they're okay with

No, I I don't Well, the last one was signed it. So the executive we signed it, but did they sign it too? Okay. So you'll see you'll see it in the next, right? But it it needs to be funneled through them cuz they can they can have their attorney agree to the look at it the next meeting. Yes. They'll get an okay in the minutes and then uh chief will be back at the next meeting. We'll get signed on. Okay. No worries. [clears throat] With the attachment of the commissioner's meeting notes. Yeah, please. That's fine.

The last thing I want to do is I want to bring up um Chris Colop and just give you a quick introduction to Chris and then I will leave you alone. Okay. Um Chris Colop is the union. He is the the president for the local 4787. So he represents all of the career firefighters that are within the union. And so just wanted to give you an introduction to him and give him if give him a minute. Um I told him he had to keep it short because uh I mean you don't want to get interfere with lunch or with [laughter] breakfast. So thank you for the time. Yeah.

Morning. Like I said, my name's Chris Colop. Um I am the local 4787 general president. So all four career departments in Hancock County, I am the representative of their voice. Um I took it over about eight months ago. Um on my plan I was talking to Chief Wilches. I just wanted to first meet with fire chiefs and then I'm going to start attending regular county council, county RDC and township advisor board meetings. So I just wanted you guys put a face to the name that you guys will start seeing me on a more regular basis. So um if you have any questions feel free to reach out. No problem. So thank you for

I will say one thing about the personnel because it is a it is it was a big issue with theseus and with everything that and because we're not going to be here when the tiff district runs out of money. Okay. Okay. But it will someday it won't be there and and I don't want to see um I don't want to see at that time them not have the money to support the firefighters that are there. So it's not we're early in the game. We're trying to lay some type of you know foundation as we go. [clears throat] And you know you you're not expected to be able to do it in three years. You may not even be able expected to do it in seven or eight or nine or 10 years by yourself. But eventually the tiff district goes goes away and at that point Buck Creek will have to be able to sustain itself. But that's and and that's a challenge. But like I said, none of us will be sitting here. It'll be another group. But we got to set the base for that so that that doesn't happen. That was the approach that I took with our first. I treated it similar to the way the safer grant would work. And I made the assumption in our budgeting process that the money was not going to be available in 2028. money was not available in 2028, I was not going to be laying anybody off. We would have throttled back on a couple of our capital projects. Um, we would have throttled back on a couple other things that this has allowed us to move forward on, right? And so with looking at the additional funding that will continue to allow us to do some of the continued capital projects, but we're also looking at adding a position and then working with our county folks ensuring that our budget growth is projected to super amount that is needed for that position is always on my mind. So

well and we're we're we're going to have new projects, okay? and we we could have more or bigger projects than we've ever had ever before. And so when we have these big projects and they come through um then we got to be cognizant of how those affect everybody and you because you'll have to add staff. You'll have we even have to add buildings, you know, and things like that. And the sustainability then is crucial then too even with these big projects. And um if you guys aren't aren't keeping that in front of us then it could get lost.

Well and we're also talking about I I know some of the the developments that are are potential had the ability to get involved in some of those conversations get involved in some of those conversations as much as I'm because I think that you're absolutely right. you know, something's going to have to happen at the Amplify site because once that interchange opens up,

once Amplify opens up, you know, right now the response time to get to that intersection, you're you're in I don't want to say desert, but you're in the the farthest reach between the career departments to get to. So, one of the things that we're even taking a look at, um, and I've talked to the commissioners about this because there's not been a declaration officially or a memorandum officially out loud, um, on public record that some of that acreage north of Amplify is dedicated for a public safety police and fire station. Um, we're starting to look at real estate along the 200 north corridor because what I don't want to do is I don't want to get and I I trust that we won't have a problem and I trust the commissioners will at some point. Um, but until they do, I always have to operate in the vacuum of where where are we going next and out towards that area is where we're looking.

Yeah. And kind of looking at those things again.

So to help you with the question you had about the the growth and public safety and staffing, all that stuff, um, through our end on the union, we get to go to our international and we ask for a GIS study. that GIS study. They work with the local district vice president and myself and they pull run logs over a span of uh I believe two years. They look at our response area and our outlying response area. The uh unique thing about Hancock County is that our mutual aid agreements, we go all the way to county line, east, south, north, and west. So when I gave him that data, he goes, "You go how far out?" I go, "We have the potential going to Shirley and Wilkinson." Um along with that data, they look at our trucks, our staffing, um where our our stations are located, what trucks are located at those stations. Um and then they ask for any other outlying data that we ask for. And then what they do is they pull a whole pool of analysts out in Washington and they look at our data based off of industry standards and then they bring it back to us in a and basically a beautiful PowerPoint that we can have, you know, little hyperlinks and mapping. Um the new thing that they get to show now is we can actually pull our daytime population data. So for Buck Creek Township during B normal business hours, our population almost doubles. So um when we get to that point when we're ready to start presenting that, I'm going to have that for you. that that shows where industry standard shows that we need to be at based off of uh initial response on a commercial building, initial response on a residential building. Um criteria for timing on how fast our staff needs to be there in certain amount of time. It actually shows the data of where we're lacking in those areas just because of how fast the township is growing. So, um, right now our priority for the 4787 is trying to get this staffing model up to where we can provide that proper staffing for commercial, residential, and the commerce that does come through the town.

Will it show hydrant locations and which ones are working? Uh, no. Um, however, there is there is nine variables on our mapping that shows everything. I mean, it shows population daytime data. It shows houses built prior [clears throat] to 1960. It shows population of senior citizens over a certain age. Um, children under the age of five. This is all I mean, it blew my mind. It took Isn't it important to have hydrants? Isn't it important to have hydrants when you show up at a place that's on fire? Yes, absolutely. Shouldn't it be part of that?

It is. It is. Um, I honestly I believe the only reason why the GIS map can't show that is because of how fast the data can change over a matter of six months. It's not a live map. The map is based off of census counts and then when they look at our run data and it's based off of all that stuff. Well, as fast as we're growing, I mean, the data is changing constantly. Anyway, what was your last name? Uh, colum. C O L I P.

Thank you. The only other thing that that I don't know and it will affect us is how SB1 and all that is if they're talking about consolidation of fire districts. And so you guys will have to keep us educated on what that does if that happens because the reason you go to Shirley is because we don't have a single fire district in the county. And um but so there's the commissioners have paid uh Baker Tilly to do an assessment and they've actually reached out to the fire departments. They did an information request. they've asked for I believe it's by the end of they're asking for extensive amount of information to do an evaluation of the current departments that are established and then one of the conversation is is if there's a consolidation what would be the debt service what would be

right things along those lines so I think that information will come in hand well to give you a a broad picture and a broad stroke thank you gentlemen thank you very much appreciate that thank you what have we got going on Gary all right we are behind so I'll catch this up. Okay. [clears throat] Um, tiff additional parcels. I'm probably going to present you at some point. There are some parcels out that are zoned industrial that are not within the tiff because things have changed. [snorts] At some point, we want to circle around [laughter] and get those. Otherwise, they could build at will without any I understand. I think so. There's a few of those. I'll be coming to use those at some point.

Amplify. Um, you'll see a bill on there for $1.2 million. Those are for things they are installing, bus cables and things like that. And you got all those receipts and stuff. I didn't get to verify those myself. So that $1.2 million. What is that? No. Um that's that loan. I know. I moved the money. Yes. They're going to go ahead and after the meeting the other day with Stan um go ahead and give the 1.2 2 million and they'll provide the receipts as Yeah, we're going to go ahead and fund because so funding in in advance is tricky. So, make sure they turn that around quickly because the government doesn't like to pay for things before we have

the auditor was in the meeting. She said that uh just make sure it's good. It's fine. Okay. Just double checking that. I didn't I I'm just letting you know I didn't verify that myself fast enough. Even Even today, it's going to be in the middle of March before they get their first check and they've already spent a half million. So, I'm fine with it. That's why we got all the grants for. However, I'm just letting you know I have not verified it myself yet. June 19th the deadline now. So,

Got it. Um, what else we got? Uh, 300 North has been let uh we got $3.5 million more from the state which has allowed the amplify and some of this other stuff to go and stabilize our budget. One last item, they didn't cover it, but a lot of talk about the existing EDAS. The existing EDAs I do not count for any of that money coming into our budget. I anticipate if we receive any of that money that it goes directly to to public safety and stuff like that. However, the stuff that already exists, we need to verify is any of that coming in yet or what is the situation that so go up to for the next meeting. Can we get a good current the amount we're receiving currently and a current projection of what we might expect next few years?

I have. You have that right now? Can we hear about it now? Do you guys mind? I'd like to hear that. But I that th those funds I do not plan for going into any of the capital project any of the stuff we've talked about. I do not have it accounted for at all. I had I from the me the means back then that was all going to go direct to police and fire. I did hear something alarming about 10 years from now the amount of money that's in there. I'm just living right now. So um I'm I mean now it's it just comes in sporadic and it's small and there's people that aren't even doing it right. But so did all our other stuff. It started small and now it's of that ED. Those EDAs were 26. It'd be nice to know how many actually

manifest versus how many were talked about and never happened. What's the real deal on that? Yeah, I think you're very smart by not baking it into our numbers. Right. And the commissioners smart. I'm just doing what I'm told. I'm not elected. [laughter] Well, I think the commissioners have total control who gets that. They do. I think so. You pulling it up? Yep. If we could just know what we expect to receive this year and then do we have do you have something that can present the the anticipated amounts in the future years? Thank you very much for doing [laughter] that. And then we need to talk about how that can be distributed to the units that the money was intended to. While they're doing that, Gary, where are we at with the interchange?

Interchange is moving right along. Uh INDOT has is finalizing their contract with H&TB. There's been informal meetings of course going on. Um they are asking manager or designer designer. Okay. So they are they are asking we as a county we do a good job with our projects. We have a reputation for that. They want to ask us to handle some of the rightway earlier than the anticipated time. Handle right away as in pay

as in we pay for it, buy it, handle the purchasing. I said if they want us to do that, there's a capital cost for us to bring the money earlier and there's a political cost for your staff or the commissioner staff, which would be me, to handle it. People don't like it when we do right away. It's never popular. So, there's a political and a capital a cost of capital cost because $20 million in 2031 is not worth as much as $20 million in 2019. You know what I mean?

So, I'm going to say we're we we will want some of that cost of capital back. we'll want to reduce our $20 million at least by inflation amount and then if the commissioners want something for the political hassle of doing the the rightway then they can talk about that too but that's being talked about. There's nothing formalized but there's there's always a million things being talked about but that that's kind of the big things going on but otherwise it's advancing. All right I'm going to turn it over to you. Okay. You want to plug in? Uh this really isn't official. I'm sorry. Not official. We know none of what you're going to hear is official.

Yeah. It's a working document. So, um, so I collected last year, um, there were two businesses that paid into the EDA, that was GDI and 70 Connect, and I collected 388,652. Now, I do know some of that was spent. Um, I think 100,000 I think is what I saw. Um, this year, I anticipate collecting from three businesses. Um, that would be, uh, GDI, 70 Connect, and Red Rock. And I'm estimating about 539,000. That's based upon tax rates. I got to change that. Um and then the then it's supposed to increase over you know the the following year I got 689,000 and then 1.5 million 2.4 million 3.6. Now in saying all of that I went through yesterday and I'm still working on this. That's why I'm not showing any of it is there are quite a few and Randy Serell did say this yesterday. There are quite a few of people who are not meeting their EDA requirements because they set when they were supposed to start a project and when they were supposed to finish it. And so that is what I'm working on right now to see who is not in compliance with that.

Um but there are two different requirements. There was requirements that were set on EDA and there were some set on the abatement and they don't match up at all. So that's what I'm working. So what could happen is u a company not meet their seven-year deadline to build a structure on that property and everything be wiped clean, including the EDAs. And then they would have to come back to the county to restart that project. And so the so is assignable for us. We're not No. Right. But

who has them? Can they assign them to have revised the property? Yes. That's what I'm saying. So it is okay. Yes. But but if our 10-year projections for this project and it had six buildings and only has two on it and and we're counting uh that those other four buildings will be built. It it might not happen like that because we're talking about killing the we we have a seven-year sunset on the on them to get for their abatements. Some of them do, some of them don't. That's the one thing that I have found as well. Well, when we started it

when Yes. Yeah. So, it's been all over the place. There are a few of them that have stipulations like GDI for instance, they had until July of 2028 to pull permits. Mhm. But [clears throat] so far, out of the EDA people, because not every single one of them have EDAs, right, those so far those are the only ones that have some sort of stipulation that was put on their abatement. I I heard some wild number about how many millions it was going to be in 10 or 15 years. I personally don't believe it'll get there because I think these this these things will fall apart for there or the commissioners will peacemeal the money out prior to that. Have received $500,000 real money, right? Yes. We are anticipating 53.

That real money will increase. What fund does that go to? It's an EDA. I don't know the fund. Okay. So that that the things to know would be our best guess 90%. What real money outside all the stuff we're talking about that could change over 10 years. What real money are we receiving and where's it going and how is that distributed? You don't have to answer that right now. How is that distributed to public service out there? That would be a good where's it going and how does it get to public service and then then a projection of what it probably what it probably will be when people fail and stuff like that. Right. Well, you might because it will be millions of dollars. You'll have to have that conversation with the commissioners. Yes.

And you'll and you need to have a nice conversation because we had a nice conversations about the first letting of it. So, it was a contentious moment between the council and the commissioners and it shouldn't be. It should be because it is we anticipated a need because we can't meet their initial assets were let's just take buck $3 million a year. Yeah. But the the money that came out of it last year didn't go to Buck Creek. So I want to make sure [laughter] that we know where it's going cuz I don't have my hands on it. Right. But that's why I said the way it was set up, the only thing the council can do is not fund that. Not fund any of it. So it' be nice to know what our real projections are, which what funds it goes to and who's authorizing the dispersements

that I'm pretty sure that it was committed. Yeah, they have that down again. So I collect this money. I send out letters. I'm going to be sending out letters probably April 1st and they are due when taxes are due. So I get half in May, half in November and then I just put that in the fund and that's where my job starts. And you're doing a great job but you can't predict it perfectly. No, I cannot. [clears throat] But if you could make a general estimate and that's what I kind of have right here. What I have to do also is see if there's any buildings that are going to be up and coming for 26 pay 27 [snorts] and I won't know that until July. And so this is a an ever working Why don't we circle back on this in August?

Okay. Yeah. Don't don't concrate what I said though that the money that was given to wasn't something I didn't agree to. No, no, no. Because I agreed to them giving that money, but it did not go to to Buck Creek. It went to another another emergency agency. So, you know, that's what I mean that that's why the commissioners and emergency agencies pearl. Absolutely. So, [clears throat] but it'd be nice to know what that Well, the whole premise of the for their sake so they could do their politics. The whole premise of the edu, why it was developed was to give to life safety agencies. Yes. Yes. Because back then No, I I understand. I just wasn't there. There there's a reason they were formed. Why

we couldn't use operational money. This can be used as operational money. We couldn't use operational money because of the state law. They changed state law. Oh, so now and so now we can use all the money for staffing. And so the EDAS are a dead deal, but there's some in place. There'll be no new ones created, but I do want to make sure the ones that in place are in place. Let's make sure that EDA money, let me know immediately if it's going into 461624. That's good. We went around. So, I'm going to make sure I'm counting it in my created something. Okay. So, we can move on from that. We'll circle back on this in August with an estimate estimate of funds.

Everything I do is an estimate, too, by So when's 300 North going to be done? Two years. We should be closing up. It's let right now. So it has been let. So it'll start in the spring. Spring. It'll be the standard project. You'll see a bunch of underground stuff happen first. It'll look boring. Got it. Huh? Who got it? I believe that's Calat. So I believe I've got a bunch of projects right now. Okay. So there'll be you won't see much at first but a lot of the expensive work happens first under the ground utilities and stuff which we've been hardening the utilities throughout the whole region 300 to where what's our segment 6 to 7. Okay. So it's not they'll be round about at 700 west. Okay.

All right. We already talked about the f the furnishings furniture and equipment at amplify. So we already talked about that and the invoices. The largest one on there is the amplify. So 1.2 2 million that was derived from the additional grant for the transportation thing. I think we changed our notes on the 1.2 million. It's equipment. It is equipment under that. I know, but it's a loan. It f like that currently it is the

the only reason I don't like FFN was because of some stuff that was done up early in your guys's meeting. The language is in the bond for FFN. That's right. I don't think it's not the same is FF and E period. That's what's in the bond. That's what's in the contract. That's in the AICI. So, but that's not this 1.2. It's going to FFN. Well, but the E is the equipment, right? Yeah. So, it's just a gen generic term. Yeah. But the bond, it's not generic. It's the contract. No, I know. But this money, this 1.2 is coming from the RDC, not the bond. It's coming from the RDC. Yes. Okay. What does it matter what the bond says? This is our deal. That's true. I'm just letting you know what category it's going into.

I I agree. But my point is is I don't want it to get You can call it whatever you want. Okay. Pedantics, but it's going to not amplify. It's going to HC H. Okay. So HC3 is theredited and in July they will be the accredited part of the school system. That's why when you go to Amplify, you'll be able to get a state certification for that thing. And that's H3. Now, the LEA, the company in charge, it's not a company. The school system in charge of HC3 is Mount Vernon.

They're the LEA. The way the state works school systems, they have to have an LEA and then they have to work underneath that. And that so, uh, the money has to go to Mount Vernon. So the deeds for the equipment go to all the deeds because we don't want to own all the equipment. It's not Amplify. That's what I'm trying to tell you. It's not Amplify. Amplify is a bigger entity. It's a big it's pedantics. It's buying equipment for that school. But I think we we need to change. Sure. Change it. Whatever you want to. We need to change the language. That's But the check will be written to Mount Vernon School Systems. Correct. That's right. Because we want them to hold they're the LEA for for the center. But now now in July, my understanding is the school will will be its own

and you clear that with Deborah that that was okay to do it this this way. Yes, absolutely. Can we change it in the notes? Change whatever you want. Yeah. Your meeting that it's the the invoices will go to HC3. HC3. Yeah. So instead of amplify, it's HC3. HC3. HC3 is the legal name. No amplify at all. Nope. Yep. Because that's going to them. We're not We can't. So, my point is if [laughter] Got it. No, we got it. We got it. We got it. Unless you're going to let me use it to operate that building. We're not giving it to her. Give it to me to operate the building and pay my utility fees. All right. So, I'm just saying

it's okay. It It'll be okay. You got the change. I do have one other thing for you, Gary. in this year probably in June, April, May or May or June or sometime the council has a committee for and you were part of it to start with. I believe you might already know they have a committee for the five and 10year outlook for the tiff districts. I didn't know about that, but yeah, I'm sure I'll get a call soon. Okay. So, so they had we brought in a consultant last year. We sat down and did a a work study and we created uh for the tiff districts and we created for the county farm

and the judicial system and they've met and done stuff last year. We didn't do anything because I was waiting for more stuff to materialize. You're on that committee. So you're on that committee whether you know it or not but we're going to have a meeting to talk about the next 5, 10, and 15 years. Sure thing. And um so that's going to happen this year and then we'll start uh by the end of the year maybe we'll have a recommendation to present to the commissioners that that the committee agrees on that says okay this is what direction we're going in five years. This is what direction we're going in 10 years. This is what direction we're going 15 years. Got it. So it'll be something like this except countywide which is you're right Jim has had me working on something like

right out like all the outlays for well but we we have to put on the table all of the future needs from from other entities other government entities from school systems from other fire departments from everything. We got to put everything on there from parks everything and we got to come up with some type of a a guidance. Got it. This group's planned the 2043, by the way, just so you I know. No, I I I look forward to doing the same thing for the other parts of the county. Do we need a motion for the invoices? You do. Well, we haven't got there, but you need to clear those. So, let's finish that up. But I'll be I'll be whatever meeting they tell me to be at. No, I know. I don't I don't I mean, anything we do could could change, but we have to start somehow.

We have to have a plan. Yeah, we do. That would be responsible not to. This plan will change, but we have to have a plan. Yep. Yeah, I don't want the state being part of our plan. What's the invoice for distribution 19 to Ferris? [clears throat] Distribution 19 down at the bottom says Ferris. Oh, fairs. That's for that is for the uh drainage piping through their land. paper easement to run through their that is the purchase of an easement through their property. Fair's Ferris.

I always thought it was Ferris. It is there's who that's who we purchased the 40 acres off of. Yeah. Yeah. The 20. It's for amplifying the other 20. So, anybody have any questions on any of the other invoices? I would entertain a motion that we approve the invoices while Gary's still up there. I will second that motion. Yeah. I'll make a motion to approve the invoices for 2,282,74455. Second. All right. We have a motion, a second to approve the invoices. Um, see no further discussion. All those in favor say I. I. I.

Oppose the same. Thank you. What what have you got left? Well, it's 9:00. Bullseye. How about that? Is there any anything else from any of the other board members? I appreciate everybody's attendance and I would uh entertain a motion to adjurnn. Make a motion to adjurnn. Second. All those in favor? I I thank you. Thanks, Gary. Thank you guys. This is hard.