Open Space & Recreation Committee - Regular Meeting

Okay. 19 hours. We will open this meeting of the committee. Open spaces and leisure on September 16th. How come we are already in mid-September? Anyway, we... We have... 1, 2, 3 or 4 members out of 7 present. It's the quorum. Steven informed me that he could not come anyway. We will see if someone else joins us, but for the moment we have the quorum, so we will continue. There is not much in the order of the day tonight, but the first point. In the order of the day is the reorganization of the committee. After the first meeting scheduled after July 1, we are supposed to reorganize J'ai reporté cela le mois dernier car l'été est moins propice à la Réunion, mais peu importe. Quoi qu'il en soit, nous devons simplement choisir un président, un vice-président et un greffier. Actuellement, je suis président. Marie est vice-présidente et Shannon est greffière. I was going to say exactly the same thing for me, and I preferred it.

Not being president. I appreciate the work you're doing, Dave, to advance the meetings. I'm happy to remain vice president, but I'm also happy to resign.

I'm happy to see everyone continue to do the excellent work you're doing.

Yes, I'm ready to continue to preside for one more year. We are a very limited group. You know, who knows what the future holds. reserve us. I remember from time to time the time when I was sitting at the conservation commission and for two or three consecutive years I said that I did not want to be president. I was president for several years. I said that I would not like to be president if someone else presented himself in this position. No one did. I therefore resolved my problem of no longer wanting to be president of the commission by not renewing my mandate to the commission. Je n'ai pas l'intention de prendre une mesure aussi radicale maintenant, mais une motion visant à ce titulaire actuel de chaque poste continu serait recevable.

C'est donc proposé.

Je l'appuie.

Proposé, appuyé. Y aurait-il une discussion sur la motion ? Je n'entends personne. Ah, attendez une seconde. Before voting, Scott Hall is connected as a participant. I promote him as a panelist. So that he can fully participate in the meeting. There you go.

Yeah, there you go. Apparently, you had to call me panelist. Otherwise, I was just a fly on the wall, which could be interesting.

Oui, maintenant, cela n'arrive pas à chaque réunion, mais dans un certain nombre de cas. Lors de réunion que j'organise sur Zoom, quelqu'un, pour une raison quelconque, n'a pas oublié ou perd son lien de panéliste. Alors, il se connecte sur le lien de participant. Et j'essaye de faire attention pour voir si quelqu'un, un membre du comité, s'est connecté en tant que participant. Et aujourd'hui, c'était vous, Scott. Fantastique. So, you know, I don't know how long you've been listening to this. I didn't know.

Quite a long time to hear your new nomination. No objections.

Okay. So, there's a motion in progress for me to continue as president. Anne-Marie, as vice president, Shannon as secretary. You know, if there are no other discussions on the motion, we're going to ask for a vote by nominative call. Travis? Yes. Anne?

Shannon, yes.

Anne-Marie?

Absolutely yes.

And Scott? Yes. And I vote for. The motion is adopted unanimously. It was at least one of the two more or less essential points of the order of the day of tonight. The next point of the order of the day is an update on the state of progress of the green and leisure space plan. Where did I put it? And that's it. I checked with Christian and I think we had a little chat during our last meeting, which goes back to July. The planning office has signed a contract with the Central Mass Regional Planning to update the green space and leisure plan. Christian said that the CMRPC had not yet signed it, but we assume that it will be done. And once he has said that it would be finished, there will be a launch meeting scheduled for which this committee and maybe other people will participate. So it's still to come. This is where we are. Do you have any questions or comments? There is something we should ask Christian at this stage.

My only question is to know if this committee is going to dissolve. Not really dissolve, but become inactive at this stage. I suppose that most of us, even all of us, could also be part of this new committee.

From what I understand, it may be a bit vague, but from what I said to Christian, This committee could continue to exist, but it could also want other members of the community to participate. We don't really know how this will work. I don't know if we want to see an unnecessary proliferation of committees. I mean, apart from updating the plan for open spaces and holidays, you know. And we always have someone who will continue to monitor our current action plan and the progress made. So, you know, we usually do it in December, as most of you know. We send requests to each of the main agencies to ask them to provide us with an updated progress status of their action plan for the open and leisurely. We will certainly want this to continue, that we continue to exist as a committee and that we do this, that we strengthen ourselves or that our committee is reinforced by additional members as we enter the update phase. I think it's a bit in suspense. But we, the work we have done will have to continue for at least a year or two, until one. Nouveau plan d'espace ouvert et de loisirs soit achevé auquel cas il y aura

Yes, I understand. Yes, it's much simpler than all that. I suppose I would suggest that we do it at the end of the year, that we send everything to all the services, that we see where they are, that we do it at the end of this year, that we get their comments and that we gather them during the new year. And I suppose my request would simply be that if the other committee is operational during the new year, then maybe we We would make a pause here if our only major action remains, you know, that we make an update of each service. But we don't need to insist on that at all. We'll get there when we get there.

I agree. I think it's, you know, there are questions about, you know, this committee, the way we interact with the new update of open spaces, and we still have to adjust the details of that, but okay.

Yeah, let's move on. No, that's fine.

Okay, and... Dave, can I ask you a question? Does the new committee have a name? Or how are we going to call this new committee?

I think that remains to be determined.

But it's a committee responsible for supervising the update of the PRSO.

In fact, it's about redoing it. It's a bit like the director's plan committee, where we just reexamined it after 10 years or whatever the number of years.

Yeah, it's almost like we're starting over. Yeah, so the task is to update the current plan of open spaces and resorts. And that usually involves doing community survey work, other things, you know, of awareness with the community to try to understand what interests the community for the next few years through an open and leisure space plan. So, you know, the regional planning service of Massachusetts Central will take care of a large part of this, but we will have a local committee of some kind or another, as we have done for the director's plan, a local committee of some kind or another to work with the regional planning service of Massachusetts Central on this subject. Mais les détails, les aspects locaux et la participation locale restent encore à définir.

Pensez-vous que nous aurions une invitation à y participer ou comment pourrions-nous y participer ? Peut-être la réunion de juillet, peut-être quand Shannon n'était pas là. Oui, je suis désolée, j'ai raté la dernière réunion.

Et je ne sais pas si c'est à ce moment-là que le CMRPC est venu nous parler. So, basically, my opinion was that this committee would be an integral part of the new vision of the issue. All those who would like it would be members of this committee and would obviously be open to other people. We are not all obliged to be part of this committee, but since we have been working on it for some time, it seemed natural that members of this committee would be part of it, if that interests you.

A good way to describe it. Yes, I had a little forgotten a part of what had been said during the July meeting, but it was... Maybe the case.

It was in July and Shannon wasn't there, so that's it.

Yes, that's it. It was in July, so we didn't have a meeting in August. Okay.

No, everything is fine.

Listen, I'm losing track a little bit.

Am I part of two committees?

Sometimes I think I'm part of too many committees to keep everything in mind. But anyway, yes, I think the idea is that this committee as a committee or its individual members will be involved in one way or another at the local level in the update of the open and leisure space plan.

Just a question of curiosity, don't insist on that. I may have missed the 1st of July too, because that doesn't tell me anything, but... Why should a brand new committee be formed and why doesn't this committee simply take this responsibility?

I don't understand. Very well. Why is a new committee necessary? The only aspect of this is that the composition of this committee may not quite correspond to what we usually do for an update of the open and leisure space plan, because we, we, I should not say usually, but sometimes, we, the local residents who take care of the update of the open and leisure space plan, we wish, maybe this is a little wider sample of the committee, we are a community, We represent almost all, at this stage, municipal councils, committees or other groups. Fiduci-Foncières, development council, conservation, trail, leisure. So where most of us, I think we had maybe our members who were in freedom at this stage, but anyway, I'm a little... I mean, if I don't remember all the details, but yes, since we all represent, and again, we all represent almost all existing agencies of one type or another, there could be a desire to include more members in freedom of the community.

Si vous me le permettez, vous savez, pour répondre à votre question, je suis désolée. Qui était-ce ? Je ne vois pas les noms à l'écran, mais... Est-ce que... Sorry. You know, the mission of this committee is quite specific. You know, it's about coordinating the implementation of the open space and leisure plan. Now, and so we've been doing this, haven't we? For six years or more. And now we're at the point where it's time, just like we redid the director's plan. Currently, they are writing the charter, you know, to redo it. It's a bit like every two cycles of ten years where we have to reexamine it. We just have to redo the open space and leisure plan, don't we? So it will be a separate committee because the mission of this committee is to implement the current document. The new committee would create another document. And then there would very likely be another committee after that to redo the implementation. So just two different missions in my opinion. Yes, I hope that new people like me, I feel like I've been here for a long time and I welcome, you know, someone else who comes with a new look, that's for sure. As far as the new plan is concerned, I am happy to continue to deploy it. But so it's...

An important point that Emery mentions, you know, this committee was created specifically to supervise the implementation of the open spaces and leisure plan 2020-2021. So our mission does not include the elaboration of a new committee. Now we could be, depending on how everyone wanted to play, the mission of this committee could be enlarged, or a new committee could be formed, this committee could be deleted. Well, we did our job according to the plan on which we were in charge of working. And maybe once the new plan is developed, a new committee, basically doing the same thing that we are doing now to be trained. There may be several ways in which this could take place. To my knowledge, no one has really tried to determine how it would work. I see.

Yeah, well, I'm in a little less of a year of volunteer work in the government, but I was just wondering because there are obviously a lot of committees in this city and I wonder how many of them have a hard time having active participation. Yes, just in a matter of efficiency. But if it worked well in the past, then I wouldn't make a fuss. I was just more curious. And I remember that additional bureaucracy was worth it or not. So I say it like that.

Yeah, I know there has been a certain reluctance over the years to create Another committee, you know, some people say, wait, I already have two committees. But anyway, when we decided to create this community, this committee, we were strictly looking to monitor the implementation of this plan. So when we created this committee, we did not consider the possibility that this committee would be an appropriate committee to work on the planning update. So we will not work with Christian and all those who are trying to put everything in place. And we will determine how to organize the update of the local plan of open spaces and leisure and what will be the fate of our current committee?

Dave, can I say something? So, it is obvious that I would not be here and that I would not be involved in the siphon industry if I did not think that open spaces and leisure were extremely important. I really think so, I really think so. And I want there to be the best possible planning document. I'm just wondering if we have just made the director's plan, and you may have talked about it in July, but the director's plan includes a whole section on open spaces and leisure with action points. Pourquoi avons-nous besoin d'un consultant pour je ne sais même pas combien ? Ils vont facturer 52 000 dollars, je ne sais pas combien c'est, mais ne pouvons-nous pas simplement prendre cela et l'augmenter un peu ?

J'aimerais penser que le travail sur les espaces ouverts et les loisirs que nous avons mis dans le plan directeur éclairerait la mise à jour du plan des espaces ouverts et des loisirs. La mise à jour du plan relatif aux espaces ouverts et aux loisirs est une obligation légale. Nous devons donc faire quelque chose. Je ne sais pas trop dans quelle mesure ils ont façonné ce travail. Mais je sais que dans mes conversations avec Christian, j'ai souligné que nous avons beaucoup travaillé sur les espaces ouverts et les loisirs pour le plan directeur. Donc, ce n'est pas comme si nous devions repartir de zéro. Nous avons notre plan existant relatif aux espaces ouverts et aux loisirs. Nous avons les rapports d'avancement sur tous les points d'action du plan relatif aux espaces ouverts et aux loisirs. We have the elements related to the open spaces and leisure of the director's plan. We are about to form an implementation committee of the director's plan which, due to the disruption between the director's plan and the plan related to open spaces and leisure, will have to at least ensure coordination between these two implementation committees. But yes, I think that, I hope that they have defined the scope of work for the plan related to open spaces and leisure by recognizing that there is probably less to do due to recent work on the directorial plan. Thank you.

And if you allow me, Dave, this is what joins your proposal, Scott, in terms of layers of bureaucracy. not so much in our city, is not it? And to have to form these committees, it is, yes, to make these layers of these plans which are mandatory and I believe also understand that, you know, to obtain subsidies, we must demonstrate that we have this plan, we have this plan, we have this plan. And to do this, we have to hire someone, is not it? And pay for them to propose these things. So Je trouve ironique que vous ayez évoqué cela il y a une minute, car pour moi c'est la couche qui semble évidente, elle n'a pas seulement l'air, elle est en fait assez ridicule. Et je dirais David que nous pourrions peut-être envisager, étant donné que nous en sommes vraiment à ce stade en particulier, après la fin de cette année, d'attendre toujours les mises à jour des gens pour savoir où ils en sont, quel est notre plan actuel, qui pourrait être transmis au groupe du plan directeur, n'est-ce pas ? Ils peuvent s'en charger et nous passerons ensuite au nouveau plan d'espace ouvert et de loisirs. Mais juste mon avis.

Cette idée m'est venue. Nous avons désormais deux plans. Et il existe en fait quelques autres plans qui contiennent des recommandations de mise en œuvre similaires. Do we really need two implementation committees? Two committees to monitor implementation? Yes, this idea came to me that the implementation committee of the director's plan could perhaps absorb the implementation work of the open space and leisure plan. I don't have one. Yes, I was thinking about it the other day, but I didn't have the opportunity to talk about it with Christian. And then, you know, we have already created a charge for the committee to implement the director's plan. But we should perhaps consider also integrating the action plan of the open space plan and leisure in the work of this committee.

Yes, it seems to me quite appropriate. Once again, I am not someone who likes to meet for the pleasure of meeting. So, for what time, what remains to our charge over the next two years, while a new plan is in the process of elaboration, it seems to me that it would be more appropriate to go to another committee, then to the members of this committee who might want to participate in the creation of the new plan. It would actually be more exciting and, you know, visionary. Even if part of it has already been taken care of in the director's plan, but that's how it is.

Yes, but I think that updating the open spaces and leisure plans will be more interesting than the work we have done within this committee. I mean, you know, we will be where anyone is involved. Go and examine, well, this is what we had for an open spaces and leisure plan. Here is what there was as an action point. Here is what we did for these action points. What proportion of these action points should we include in a new plan? What are the new action points? I mean, the elaboration of the new plan will probably be more interesting than simply collecting reports once a year and publishing them. So, okay, great, great, good discussion. And another thing, on this general subject. Okay, we have a meeting to be examined and approved by Shannon. We have a meeting for which Shannon was not there to write the verbal trial, and I think we have, in a way, left it suspended, as far as we know. who should take the time to watch the video and to write down the verbal trial. I will take volunteers for this, but for the moment we have... What was it? I just did it.

I was almost sure about that, so it doesn't bother me to try to do it.

Thank you, Travis. I propose that we approve the verbal trial as submitted for the meeting of the Open Space Committee and the 26th of May.

Deuxième.

Proposé appui. Y a-t-il une discussion sur le procès verbal ? Quelqu'un a-t-il noté des ajouts ou des corrections à apporter ?

Vous n'étiez pas là, donc même si j'ai présenté la motion, je ne peux pas attester de ce qui a été dit et de ce qui n'a pas été dit. Mais je l'ai examiné.

Oui, non, je l'ai lu et il me semble bon. Pareil pour moi. Très bien. Sans autre discussion, nous allons mettre la question au voir. Shannon.

Oui.

Travis.

Yes, Scott. If I resist, will it ruin everything? Because I don't know if I was there. I examined them. There. I was there. Yeah, I have a huge problem with Grafton Mail's email, so I examined them. I'm sure they're okay.

Shannon just sent it earlier, didn't she? Shannon? Yeah, I sent it tonight.

You can send it to your personal address if... Yeah, I... Grafton doesn't like me for any reason. I just don't understand.

So yes, for information, I will publish it, I will put it online in the order of the day of the meeting. Je vais faire un dossier de réunion pour ça. Je ne l'avais pas fait, mais j'aime généralement organiser une réunion et faire un dossier de réunion pour chaque réunion. Donc, sur la page des ordres du jour et des procès verbaux du site web, sous notre comité, sous cette réunion, il y aura un dossier de réunion qui comprendra tous les documents qui ont été fournis à la réunion. Donc, maintenant que j'ai le projet de procès verbal de Shannon, je vais préparer un dossier de réunion avec ça et l'inclure. So I would say that we were voting on the vote... Integral. And for you, Scott, did you say that you were abstaining or that you were voting for... Well, only because I did not examine.

Unless this spoils everything, then I will change my mind.

No, that's fine. You are free to abstain. Anne-Marie votes yes and I vote yes. The motion is therefore adopted by four votes for, no against and an abstention. This concludes the agenda for tonight's meeting.

I propose that we see the session.

Second.

Propose and press for the session to be lifted. I would like to be able to ask all those who are for it, but I cannot do it. I must make a nominal appeal. Do you have your hand?

Store Dave before leaving. Should Scott go to the town hall and ask someone what he has of the email?

Yes, I'm going to take it from Amber, isn't it? Because it's also a problem with the trail committee. Okay. Thank you for the suggestion.

Don't worry about it. I didn't know if there was something. Okay, great.

Maybe Google doesn't work. I'm not sure. It's my Gmail address.

I had some problems with the city's email address for a few other committees. And I know I worked specifically with Amber to fix it. Je ne me souviens pas si ce comité était l'un de ceux sur lesquels j'ai travaillé, mais bref.

Pour l'ajournement, tout à fait.

Très bien, et ils sont tous les deux. Très bien.

Merci.

Le président déclarant cette réunion. Ajourné, merci beaucoup et notre prochaine réunion prévue aura lieu le 3e mercredi d'octobre.

J'espère que nous aurons une mise à jour sur le plan d'espace ouvert et d'enregistrement à ce moment-là.

Nous aurons une meilleure idée de la direction que prend notre comité.