Master Plan Working Group - Regular Meeting

[Music] March 3rd 2025 meeting of the master plan working group we'll begin with a a roll call of the members Bob Carroll yeah Bob's here Victoria Duckworth here Lindsay Fox here andry Foley I know she wasn't able to make it uh Deborah George Brian H here Shantel Kimbell here essic Petri David Robbins is here Sue Robbins here Colleen Roy and Roshan UT Angi that is seven out of 12 that's sufficient for Quorum we'll proceed with our agenda I think the uh you'll notice on your screen two Sarah O'Brien one of them is the real Sarah O'Brien and the other is Dominique and uh Fiona is not with us tonight uh Natalia the assistant planner is uh the the zoom host for this um let's begin with our action item agenda we have two meeting minutes from January 6 and February 3rd to be reviewed and approved I know that there were a couple of name Corrections and one attendance correction that were forwarded to staff at the end of last week um specifically January 6 Brian Hill was not marked as being present on the draft agenda but he was in fact at the meeting February 6th uh Brian and Lindsay's names were misspelled but those those

will be corrected in the fin minutes are there any other uh comments additions or corrections to the minute or might there be a motion I can make a motion to accept the minutes for January 6 and February 3rd second second moved and seconded yeah anything other than the corrections I've already noted if not uh we'll take the Roll Call Bob Carrol yeah Bob's I Victoria Duckworth hi Lindsay Fox hi Brian H hi fontel Kimble hi David Robbins votes I sue Robbins I decare the motion carried unanimously takes care of our action agenda so the think the uh the main attraction for this evening was a discussion of the uh first draft or at least partial draft of the uh implementation section and for which cmrpc RPC staff had provided us with a a brief narrative and a a a sample implementation Matrix so Sarah you want to uh uh kick off the discussion of this thank you so much uh I would love to start with a shout out to Natalia I'm so glad she's here today she's been instrumental to this entire project completely behind the scenes and has been fantastic to work with her to get our agenda items up and to make sure everything on the town communication side is squared away so I know she's not on screen but I hope she's listening and we owe a lot of thanks to you we're here tonight with

oh thank you very much I appreciate that we here tonight with Dominique who assisted with the implementation side the side we've all been excited for um we shared some narrative with you all uh that she can go over and yeah a sample of what the implementation Matrix will look like so I will pass it over to her hi everybody nice to see you tonight is there a way that I can screen share uh let's see it's okay it's okay if not um so as Dave had said we had sent out a you know a brief sort of introduction into o you know covering what what's the importance of implementation um you know what are some approaches that provide some um some context for the implementation table that's in development so hold on a sec um you should be able to share your screen okay it's weird some reason I don't have okay here we go so did everybody have a chance to take a look so the narrative again it was brief it really talks about um you know it's very easy for a really well-crafted master plan to never the Le end up sitting on a shelf and Gathering dust if implementation isn't you know well thought out and coordinated so one of the first steps that a committee can take is putting together an implementation ma uh committee for the master plan that really oversees um really oversees the implementation of all of the action items um so that's something that we touch on and we talk about some you know best practices there are different tools such as a you know um digital tracker tool and and different ways of trying to encourage implementation um all right here we go

sorry it seems like I I'm having a little bit of it difficulty tonight um Sarah would you be able to pull up the screen I think my computer's just lagging or can everybody see that now there we go now it's okay so so again the the brief narrative sets the stage for an implementation Matrix as many of you know this is a pretty standard way of organizing really the key strategies um goals objectives and strategies that are included in many plans and it's usually included at the end end of a master plan or other lengthy plan it's one of many people will flip simply to the implementation Matrix if they don't feel like reading the the broader planner narrative it's a great tool for just you know working through um various tasks so in this sample that we've provided you uh we plan to have one you know organize it by chapter so taking all of the action items and making sure we've couched them in their goals and objectives so they make sense but really it's focused on how do we implement the action items so in column C you can see for the town services and Facilities chapter we have included all of the action items we go through and list them one by one again we've included the goals and objectives so that they have some context but we won't be operationalizing the goals and objectives because that can get a little funny trying to explain how to do something very um general or uh higher level so some proposed ways that we're looking at operationalizing the action item items and these are pretty typical to us but they can you know be tweaked based on what you guys think might be most useful to the town so we look at priority so is it low medium or high priority and the The Narrative explains a little bit about how one might you know determine that priority how long might it take to complete you know is this something that can be done in six months or you know could it take 10 to 15 years magnitud of cost so it can be helpful sometimes to list out you know

are we talking about a $500,000 project $50,000 project so typically we include some ranges um you know maybe Z to 50,000 50,000 to 150,000 maybe maybe one more category and then maybe 500,000 and above so that was um intention there we typically uh highlight who is going to be the lead so who might nominally be in charge of advancing this making sure it moves forward and moves forward well Central Partners so who might be important to bring to the table you know maybe it's the Chamber of Commerce or maybe it's um uh you know Mass dots since we're looking at services and Facilities whoever it is you know we we list the partners and that's in column H and then finally and I think this in many ways for us is where cmrpc brings a real value is identifying the the resources and the funding sources so not every single action item is necessarily going to have an identified Grant Source we wish they did but wherever we know about them or can find them we list them here and if there's not a grant Source we'll list something else like the most reasonable source of funding that we can imagine so maybe it's town meeting maybe maybe it's something else um but so that that's what we've proposed to lay out the for the implementation Matrix I I'd love to hear your immediate thoughts on whether the you know the different sort of criteria that we've listed here make sense for you or if there's something else you would like to see any any uh thoughts or comments from anybody on the group here Sue I just wanted to know how do you determine the priority is there a scale or something that you use to determine priority so it's very subjective so traditionally what we've done is based on our team's you know year and a half two years of working

with all of you and with the town we we usually have you know we can guesstimate what might be a reasonable priority but so we often fill this in we take a first crack at it and then come and Sanity check it with you folks and and the planning board and vo selectman and the other people in town so that's how we would propose to do that in the implementation narrative we talk about a couple of reasons that something might you know that might inform Priority One would be you know gener like broad well documented Town consensus if everybody in town was saying for example we desperate need X then desperately need X it's critical it's an emergency it's urgent it's a public saf you know some you some such criteria and that was pretty well established that that would probably be a high priority if there was something that was a quick win that could be easily done and without expending a lot of capital that's again you know obviously documented important to most of the Town folks that might be a high priority as well so but there's no no M no no um nothing more uh concrete than that at this point okay next hand up is Brian yes thank you on action items I just curious um how do you Del what level of detail are you looking for uh is is it um you know I've noticed on some of these you know it's rather General uh is there do you dive down deeper somewhere else with regards the action items or is this just to kind of give somebody an idea about what um what what the action item is without any additional detail how does that work so this is intended to be a boiled down uh version of the all of the strategies in

the plan but without all of the the window dressing so um it's intended to be you know an at a glance resource that the town can use to refer okay are are we are we making progress on implementing the master plan just a quick look check check check one thing that we could do that I haven't done in the past but might um provide some value would be adding a you know a page number to where this is located in the plan if somebody wanted to click back and get more information we could even Pro I we might be able to link it at some point I'm not sure okay next hand up is ESS hi thanks and I I apologize if you mentioned this when you were going over the general um titles but the magnitude of cost what is the scale and kind of metric for that is it actual numbers or is it going to be just kind of low medium high or what's how is that going to be set up you know historically the way I've done this is providing some ranges so it's you know without without you know sort of ballpark costs um so the reason I haven't put it in here is because sometimes towns want to tie this to their Capital Improvement plan they have the costs Broken Out In Capital Improvement plans certain ways or other plans but you know that's usually something around there's maybe four or five ranges so 0 to 50 50 to something you know 150 200 250 250 to 500 and then 500 above something like that is how I've typically done it and often seen it but there's um that's what I would propose to to do okay that makes sense that gives you a lot of flexibility there but still staying pretty General though thanks sure all right next hand up is Victoria yeah thank you um this is this is phenomenal I think this is such a

nice quick way for someone to look at like okay what are you actually asking from me right like you've put on all this work to write all of these words like what is what is the actual Playbook that you are expecting of me the taxpayer or the chair of the select board or whatever I think this is phenomenal I I do things like this a lot in my in my day job um and so the one thing that I'm I'm thinking about is your priority column I I hear you saying that you have ranked priority based off of the conversations that we've had the conversations that you've had but I think that there's always an opportunity to increase quantitation um particularly when it comes to convincing folks to take action and a giant list um so I'm wondering if there's a way to add just like one step deeper in in priority maybe it there's there's a risk column and it's high medium low we Define risk as impact to the community if it doesn't exist or if it doesn't happen over the time to completion uh maybe it's a return on investment that's you know similar it's not necessarily Revenue but you know something something about the community um how how much we feel we get out of it in some sort of numerical scale um I don't know just just just thought to to maybe make that a little bit more solid and a little bit harder to argue with when folks inevitably wish to do so I think it's a wonderful idea I'd love for it to be less squishy less less very subjective that so however you know if you folks can talk your way through an approach to doing that I think it's a great idea yeah think about it so Roi risk y next hand up is Shantel yes I am not sure when the

appropriate time is to chat about this but I really thought we had landed on those School items not being um I'm not sure I'm GNA phrase this well but um to say that constructing two new school buildings is even a medium priority I don't think is accurate my recollection from that discussion was that it was sort of a hey if money were No Object what would you want to do um with Dr Cummings um and I'm just concerned that especially if it's so early on in the document we're telling people oh we're going to go build two new schools like that's not even anything that the school committee is vetted it hasn't been really identified as a need in terms terms of school population um and I feel like that could be especially damaging right now when we're approaching basically a school funding crisis for it to so I'm not sure where in the discussion that belongs but that item just jumped out at me immediately as a item so one way that we have tackled implementation matrices in the past is as oppos so oftentimes we have cmrpc St who worked closely with the town take a first crack at filling this out based on what we think we have heard and understood alternatively we've also given them to the Committees and said you know take it you can take a best crack at the you know sometimes they divide them up you know you folks know a lot about public services you folks know a lot about natural resources and you know people take them and and fill them out themselves and then cmrpc comes back in and provides what we know for resources and funding uh you know funding so that's also a way that could you know streamline us having to just kind of

randomly guess and probably be wrong on much of the things sometimes priorities not included either you know there are lots of these columns are all discretionary so um the I think the more simple in my mind I found implementation matrices to be most useful when they're most simple that's maybe not everybody's feeling um but you know anything that's not useful or could be a sticky issue we can also consider not including um if you want to go that direction yeah just just a bit of a followup on that I think the uh what's in front of us here is one section of the implantation Matrix with CM rbc's sort of initial thoughts on on things like priority and time frame I it probably would be a good good thing for us as a committee to once we see the complete implementation Matrix I think I think you know we we could easily weigh in on you know what we see given what we know about Grafton what we see as uh sort of the the right or at least our ideas about what the uh what the priority and time frame uh really should be so you know just don't don't take we we shouldn't take what we see on the screen in front of us right now as this is the way it's going to be you know this is a starting point for discussion and consideration and certainly I think we as a committee would want to uh have a lot of input on you know what this finally looks like uh so next hand up is Bob Carroll so David I think I think you just answered um most of my questions they were more procedural so I'm guessing right you get the two tabs the quality of life and the um service says you going to expand this probably for

all the rest of the um the chapters right yes they're in draft form at this point yeah yeah so this is just a model to show us and then um kind of jumping on that my concern is you know once we populate this with all the chapters um and then we've got all these high priorities you know how to filter or um you know prevent overload because you know there'll be a whole lot of priorities that probably are high and you know what's the thinking there so I think Sarah has designed this as a this version as a pivot table so you can you know as long as it's in Excel you can sort and filter um there's so that you know you could users could you know could streamline at least the information that they're looking at we at cmrpc have just um created an imp digital implementation tracker for master plans that's um it's kind of in beta version but I think it's a an exting new tool it's a little bit of a step up off of an Excel document or what would be a PDF in the end um for your plan so it's um made an air table so it's you know embeddable in different websites the town website master plan website it's highly sortable and filterable and searchable also um assign responsible parties and have them get email notifications and reminders to you know has this been implemented so it's it has some additional functionality that it can help with I think a information overload and because you can just hide all the sections that you know you don't want somebody to see or have to deal with and um and also staying on track okay that sounds promising um I I didn't catch the name of the tech the technology we haven't named it yet uh I would call it digital implementation tracker and it's something that we could build for you after this or it's actually built in air table air what is

air table that's I was looking for yeah it's um it's a sort of a contemporary database type program uh it cost $250 a year and um so it's staff that's in the cloud yep okay yep and that's something we could do after the master plan if you'd like easily okay yeah no I can check that out thanks anything else Bob no sir thank you okay so I I will weigh in with a couple of comments here uh first thing is that this looks rather familiar to me um mostly because I'm the chair of the the I guess you could call it the implementation committee for the the open space and Recreation plan uh where uh you know we came up with the the the open space and Rec plan came up with something similar except when we built that plan we didn't take the step of identifying who would be the lead agency we just listed all the all the agencies mostly Town boards committees and departments and other organizations that would be part of it so the first thing we did as an implementation committee was we had to go through and figure out well who should be taking the lead on this because that's very that's a very important thing that somebody some single entity in a a town board committee or department or individual has got to be responsible for the implementation of each action item and so that's very important and that's and so you what I'm seeing here is consistent with what I've learned with the open space and W plan um and uh you

know we've been tracking that now for about 3 years and uh you we're able to see progress as as every year we we we ask the responsible agencies to report on their progress for their action items and so this is you I think we're looking at very much the same approach here with the implementation committee and maybe with the with the support of a tool that facilitates that um you know it's a it's just a little bit cumbersome to be sending out requests for uh reports and then bring bringing those back and you know collecting them and putting them into a database or a table or whatever but that's sort of a technical detail of how you do it you know the important thing is to be able to track it the other thing that is probably important to consider here is that once this plan is published with an implementation Matrix the implementation Matrix is not all of a sudden cast and concrete and unchangeable you know the the you know the the folks responsible for implementing this are are almost certainly going to see that well maybe things aren't you know things aren't going to play out quite the way we thought we would there may be going to see as time goes on things need to be rep prioritized um time frames may need to be changed and we thought we needed to do this next year but really it doesn't need to be done for 10 years or the other way around we thought we could put this off for 15 years but actually we got to get it done sooner so this has to be kind of viewed even you know once we've published this it still has to be VI to sort of you know this is our starting point and we want to work through you know as we proceed through implementation I think we're going to want to be able to adjust this as I said rep prioritize or you know whatever you even even redefine some of the action

items you the the work to be done maybe it's not quite what we thought it would be um so it's kind of like I said it's not it's not cast in the Stone right now but you know this kind of pulls it all together and one thing that Bob kind of hinted at I think it sounded like Anyway was that when you look at all the action items together uh you may find that you've you you've identified too many things as a high priority and you made it look like there's too much work all at once and so and I again I think this is part of the ongoing work of of an implementation committee or however we organize that is to you know sort of be maybe every year sort of re-evaluate priorities and time frames uh and and try to try to manage it so that in the end we get done what needs to be done but yeah we can't you it we we we can't know exactly how this is all going to play out but we have to have something to start with and I think with you with what what we've seen here and once this is completely filled out and we all have a chance to review it and and uh sort of arrive at something that we as a group are comfortable with and then you we go from there any other thoughts or comments I guess Sarah and Dominique it's like get the finish this and share it with the committee and we'll we'll go

from there wonderful wonderful are there any comments on the narrative that was sent out with it um I think Bob you hit the nail on the head so we we say in the narrative you know it's important this plan with designed to facilitate inform decision- making it's a road map and not a definitive blueprint so the the really important thing is that not that every single action item get implemented that's on this list in the exact manner but rather that the vision the goals and the policies of the plan get implemented so I I think you can you can couch the implementation metrics in that no comments on the narrative oh yeah I I was gonna yeah compliment you on that part of as far as a narrative goes the the idea that um there will be for instance all these high priorities but you know politics Will play a role something else will play a role in terms of you know what are the priorities of town town at the time will determine when and if all these priorities are implemented so I thought that was a good part of your presentation and the overall description of the implementation committee thank you okay I I did have one other thought that again relates to my experience with the open space and wreck uh implementation plan and that is that probably a majority of the action items are sorry so there things that specific actions basically studies that need to be done or buildings that need there there's there's a collection of just action items which have you know sort of easy metrics to measure progress by we're

halfway there we we're done there's a subset of them that are more and we see that we saw this in the open space and recm there's a number of the action items which are just ongoing things there are things you need to you know you need to pay attention to every those are not things that you can measure you know you can never say we're done with them you can never say we're 30% done or anything like that so in terms of measuring progress of implementation you know it's it's good to sort of you know distinguish those those two general categories of action items that uh you know with an ongoing item you can't you you'll never say it's done the most you can do is report every year well this is what we did this year on that and sometimes there's useful sometimes it's really you there's not much you can say about it's just you know we got do this every year keep doing it so that's that's more you know thinking ahead to to how we measure the progress as as we go through imple implementing this plan um David do you think that we should include metrics in this table that's a good question um it's not always it might not always be clear from the description of an action item what the metrics should be and it might be and I haven't really tried to think this through but it might be that you know metrics for measuring progress is something that the implementation team or committee uh can figure out you know look at look at each action item is this something for which there are useful metrics to measure progress and some of them there will be some of them there won't I don't know whether without looking at the whole thing I don't know whether there's

enough of that that would make it worthwhile trying to include some metrics or suggested metrics maybe in in the implementation matrix it's it's something to think about but I don't know off the top of my head whether that would be sufficiently useful to include in this table maybe maybe maybe not so Bob Carol your hand is up yeah so as far as the um the narrative in the language for the implementation committee um has has this been um done or rolled out anywhere else that would serve as like a case study and what I'm looking for are more specifics you know what is like the charge you know what are the terms do they does this committee report up to the um Board of Selectmen or the Town Administrator right more of the details we don't as you might have seen so we don't dive into those details in this narrative at least as it currently stands um just we could we could do a deeper dive for sure if you know if there is a sense of you know consensus in terms of um those details we could definitely flush it out um I we could even provide in the appendix like a sample master plan steering committee charge we could talk about the ideal number of we so in previous versions of this we have included some of those details but recent you know this version is a little more generalized um we talk about the number of members we talk about you know um accountability uh you know those so has this been done I mean is anyone ahead of us on the learning curve here yeah so it's the implementation Matrix has been I've used this a few times a bunch of of times for different towns and every every plan we tweak it a little more i' call this the latest and greatest

version over the last seven years but um but it's it's been used in a bunch of plant in some way form well but what about the committee part as far as the followup um you know no no so I don't usually end up getting super involved with the master plan implementation committees for better or worse so um I've noticed that those who have the implementation committees usually do better than those that don't by by far um but but that's I don't usually end up getting to interact so I can't speak to a ton to the you know the best practices in in their success or speak to the the outcomes really so yeah I'd be interested in other communities that have adopted this approach right and already have these you with regard to having a master plan implementation committee yeah okay you know that's something we could try to get find out you know what percentage um I mean you don't have have to necessarily you know give us the the name of the community just know you could you know anonymize it right and just give us kind of a case study um because I I think personally speaking it' make me feel better and I can't speak for everyone but you know to know that this is um been tried right and you know has been used to great success or not you know elsewhere sure I I don't think I was speaking uh as clearly as I could have so the the implementation Matrix itself I would say is fairly standard in the the planning field so that I think that setup is pretty tried and tested some towns include even less details so I I'd say this is a slightly when it's done it'll be slightly more

robust and I think you know I I think that's I think that model has worked quite well so we're gonna give I'm concerned about the Matrix right and the the tracking it's more you know how and what body takes this forward right afterwards to affect change and how how others you know hopefully learning from them or at least um leveraging leading practices you know take this and and you know do something with it right yeah I think Bob it's kind of like you we have a sort of a limited example of that with our open space and wreck committee which is acting as an implementation committee for the open space and Rec find so we have a little bit of experience but I think it would be it would be interesting for us to hear how other towns have have implementation committees comparable to this and how successful those implementation committees have been in guiding the progress of a master plan I while while I think of it because this is the the thought sort of ENT and leaves my brain one of the questions that's frequently asked about the master plan here is okay we come up with this action plan but we have no mechanism to make make all these things happen and you know to the to the extent that an implementation committee can help to make things happen yeah that sort of but but there's nothing nothing that says by law the planning board is required to do everything it's assigned to do in this implementation Matrix you know so it's it's sort and that I'm kind of getting things off track a little bit but you know that that's one of the

reasons why to me it seems important to have have the lead agencies on each one of these action items uh buy into it and basically agree yes we should do this we will put we will make it a goal of this you know board or committee or whatever we'll we'll make it our goal we'll make it part of our uh our our plan of action for the year or whatever it turns out to be but uh you without without all the important participants buying into this not going to be it's going to be difficult to make things happen we can include all of the best practices that we know so I mean there are there are you know very um very excuse me very um very evident and well documented best practices so you know I think um who's on who's on the committee the engagement and buyin of the select man of the Town Administrator so I mean there there are a whole bunch of things and we can we can provide more details in terms of those specifics um to help us have some teeth if you like yeah yeah they could be good and then I mean worst case David we use the open space as a model right I mean yeah we we've got a model to to work with we're using in this town but yeah I would certainly think yeah I think we probably all would appreciate um drawing on the experience of others you know you know find out you know if other people have have taken particular approaches that turn out to be pretty successful or other people have learned that yeah we've tried this and it doesn't really work very well this way you draw draw as much experience as we can in U trying to make this work for us iate all of those prior to the returning this too guys that's not a problem if I could have Mr chair your neighbor Westboro had a master plan

implementation committee so they might be a good phone a friend for Best Practices yeah yeah more I'm more than happy to learn from other people who've uh found a good way to do things I don't want to reinvent the wheel if I don't have to I did have a question with regards to what I'm sorry I forget who mentioned it earlier um we talked about maybe um taking the squishiness out of the priority level so coming up with some sort of in indices or or some sort of you know I don't know if it's a weighted weighted average that you know come you know if it checks this many boxes and ranks this High it gets a high if it only comes to this checks this many boxes it's a low I'm not sure and we Al had also talked about Roi I'm not sure if you want to dig into taking the squishiness out of some of the subjective factors tonight it would be helpful for us to return this to you in the latest and greatest if we could not nail that down though I mean I I would the one that had initially brought up the idea I I really I really like it it's it's it's additional work to create a weighted average in a matrix like that but it will give you some sort of quantitative output where you'll actually have some sort of ranking or or number um there are a lot of free tools that exist on the internet that will you know spit you out a matrix where you essentially just have to put in your line items and you know the the math is already done for you I know that smart sheets have one that I've used a lot lot for prioritization for um certain items in in my in my day job um it it's essentially what we would have to agree upon is sort of what the criteria is to be weighted across um but once you have that it kind of all falls into place because oftentimes it's pretty if you

choose the right criteria it's pretty obvious right I I don't know what everybody else's feelings are about about going down that route yeah I think you know in in principle I've you know seen that done I've done that um you know the uh the key to that is picking the right factors to include in this you know you know what what factors should influence the priorities and how much weight do you gave each one of those factors and then off the top of my head I I don't know why I would start to try to list out those factors but it's not to say it can't be done just that I I'm I'm not sure what I would include in that that's just me I I don't think we have to build it tonight um I mean perhaps it's just something to think about over the next couple of weeks um I know you're saying that you you want to get this back to us sooner rather than later um however I don't think those two things are mutually exclusive if really the prioritization or priority is the one thing that kind of gets left blank for a little while um but at any rate I'm happy to come up with some ideas and and email them to you Dave if you'd like yeah I think and that's a good point that the the structure of the Matrix there's there's a column for priority and what we're discussing right now is how do we fill out that column but I I think there's probably a little question that you know we need a we need a representation of priority and uh if if among the several of us we can come up with a a a good list of a list of factors and and potentially weights but I first thing is you know what factors should influence the priority and then when you when you kind of know what what your factors are then you can sort of

compare them and weigh them decide how much weight to get them and then yes that's just it's just a matter of calculation to uh you know to put that together that's the that's the easy part what I would propose is we can fill out we can finish all of the Matrix and we can do the entire thing and leave the priority blank while while you folks work on that that's certainly rep plausible Su sue your hand is up um yeah the capital planning committee had a matrix that we used to determine priority for various things for the capital project um I'll see if I could dig it up and use it it hasn't been used in a while but it did give um a list of things of what would make it high or low um and what you had to look at so I'll see if I can dig it up I don't know if it would be useful for this though so but it was just for capital projects it wasn't for anything else but that that could be useful at least as an example of you how you might prioritize various elements totally probably probably a better example than the one I have at hand which is the prioritization of land Parcels for acquisition as open space or we we we had and we that that's primarily the staff at Central Mass Regional planning who who created this but they identified 12 factors which are related to uh piece of land's value is open space and they sort of we grouped them into three group four groups uh or three group I forget anyway we had 12 factors and we assigned them various weights uh the specific factors are probably not particularly relevant to the master plan action items

so I I I don't think it would be helpful to look at that the the process yes but the the actual factors no all right so any other questions or comments on this so I think where we're going to go with this you know Dominique and Sarah is you know fill out the uh complete Matrix and again that's just going to be it's going to reflect all the acttion items that are found in the uh in the other chapters of the plan and pull them so F that Ma out um any any any edits to I didn't hear any particular suggestions for changing the narrative that we have on the screen in front of us but you know any anything that comes to mind you know you you know fill that out or modify it as as you fit the The Matrix itself we're going to kind of leave the priorities up in the air we might have a sort of an initial initial guess at some of the priorities but besides working on the the the the narrative the implementation plan narrative and Matrix uh some of us are going to be thinking about factors that would go into influencing the priority and see if we can't come up with a uh a a a list of factors and a waiting to help make the priority something a little bit more than just kind of intuitive guess so is that where we're at with the implementation at this point yes okay if we're all set with that for the moment then the next thing I had on the

agenda was to address comments and questions from the February meeting yes I think and please correct me if I'm wrong I think the question we had followup for was on the Native American resolution in the natural cultural resources chapter uh so Sam and I touched base with the office uh for Indian Affairs on the state level uh and they advised that we do take it out as an action item for now so we erase the action item in the most current draft that's in the Dropbox uh and added just a few sentences on the resolution in the History Section uh so I think it's Pages four and five pretty early uh where we talk in depth about the history of the Hassam manisco tribe on the local level with state in National Milestones so we kept it in the plan just in the narrative as a milestone but did take out that action item in the most recent draft based on their guidance okay so did they give you a reason why they wanted the action item taken out they advised based on the concerns of this group that the resolution isn't legally binding that that is correct at this time there have been court cases so so um a few of the webinars and sources that we had referenced did believe that it was more legally blinding but that office said that um it was less so for the purposes of the master plan okay that makes sense thank you I think that's the only update had on the chapters we're expecting to have the full designed draft chapters by our

next meeting as well um so all the narrative that we have um confirmed in this committee will be prepared in a similar way to we saw the non- chapter elements that Elena presented a few months ago and I'm sure we'll all be very interested in reading through all that and uh U providing any additional comments we may have uh uh any corrections that we might notice that we haven't already seen and I think probably most of us have not have not seen the latest draft text I think the uh the draft documents that I'm seeing on the Dropbox are most of them kind of dated at this point like three months ago nine months ago no so I'm not sure how up to date what what we can see on the drop box I'm not sure if that reflects the uh the latest work you've you've done the content for those earlier chapters should be about the same it's mostly those small little um changes we're making to grammar those small things catching as we're doing the secondary edits um but yeah we hope to get those more revised drafts as soon as possible out yep I know I know I'm very interested in uh in reading through the whole thing from front to back and you catching any little things that I see I think one of one of the things I want to make sure that we end up with from and that's really you know those of us on the working group here are in a in a good position to read through and see you know does this all look like it fits Grafton you know little things like you know n naming things and places in Grafton want to make sure that you know that I I occasionally see documents that are cut and pasted from another town I don't know if I've seen one in specific

gra I remember running across something within the last year or two where you know it was it was written and I think this is probably something that was a a draft document written for graft where they they pasted in text from that named another town you know it's things things like that that you we want to make I think all of us are interested in making sure that you know when this plan is finally done that it's really all about Grafton and and it doesn't doesn't look like it was for somebody else and just sort of thrown in and I can I in everything I've reviewed so far I've not seen a lot of that so it's not a not a major concern but it's like the little the little details yeah that's how this committee is very helpful so we can look forward at our next meeting which will be what's the date in April April April 7th yeah that would be our next meeting April 7th we will expect to see uh complete implementation Matrix we can talk about prioritization factors we maybe will see the first draft of the complete document and uh we can look forward to actually getting this task done we've been at it for nearly two years as a as a working group here anybody have anything else if not the chair might be willing to recognize the motion to adjourn so moved second second moved and seconded that this meeting be adjourned Mr Carrol yep I miss Duckworth hi Miss Fox hi Mr Hull hi

missim hi Mr Petri Mr Petri has left the building Mr Robbins votes High Miss Robbins hi motion carried unanimously we are adjourned thank you very much