Charter Review Committee - Regular Meeting

Okay, it's just after 7 p.m. We were just talking about whether we should wait until someone comes in. Okay, I'm now opening the meeting of the Charter Review Committee. And the first point on the agenda is the attendance list. Address call, then Henderson.

Henderson here.

Nate Bodman. Here. Michael Bruni. Welcome to him. I don't expect Michael to be here, and we'll explain why in a moment. Angelina Correa. I was told that Angelina won't take part in the meeting. Skip Carrier. Present. Bob De Toma. Dan Fitzgerald. Mark Hedda. I was told that Mark won't be here, so I'd be surprised if he'd say yes. Jeff Haas. Andy Jefferson. John Kelly. Jim Malloy. He also told me that he probably won't be participating. Greg Ma. Here. Greg Ma told me that he might not be here. Yes, our dinner is ready in time, so... Angela Roman. And David Roman seems to be here. So we have 11, which is more than the minimum required for a quorum. So we can start.

Where did I just... Okay, I forgot someone who's not here. I forgot him. Mark, Mike, Angelina. Was Jim not here? Jim. Jim is not here. Okay, thanks.

All right. The first point on the agenda is... die Eingabe der Öffentlichkeit und alle neuen Änderungsvorschläge, die möglicherweise von der Öffentlichkeit oder von hier kommen. Ich sehe keine Teilnehmer bei Zoom. Hat jemand einen neuen Änderungsvorschlag für die Satzung einzureichen? Wenn nicht, ist der nächste Punkt auf der Tagesordnung ein Update zur Ausschussmitgliedschaft? Ich werde The respective authorities are asking us to inform you about the status of the membership.

Okay, I received an email from Mike Bruni that he could not participate in several sessions and that he cannot keep his promise. Thank you very much, Mike, for the time you have given us and we look forward to your contribution. My question is whether we can get to a straight number and how we have to deal with it.

My first thought on answering this question is that we now have a free seat in the committee. But the committee, so the committee is still a 15-member committee, even with the free seat. Also können wir wohl damit weitermachen. Wir können überlegen, ob wir eine Stellenausschreibung für die Besetzung der Stelle ausschreiben wollen. Ich bin da so ein bisschen unentschlossen, aber ich weiß nicht, was die anderen denken. Noch andere da.

Bemühen Sie sich, dem Anführer zu folgen. Oh mein Gott.

Also, Bob, you're not allowed to be here twice.

Now I can't hear you.

How did you do that? What are you doing?

I have no idea.

Bob, you have to come to my house and settle this.

Does this also happen in another session?

Hey, now we've arrived at the right number of jumps. Okay.

Na, ich schätze, könnt ihr mich hören? Ich sehe nur das Zoom-Arbeitsplatzschild auf dem Bildschirm.

Was passiert noch? Ihr habt irgendwo ein anderes Fenster. Ja.

Wir können euch deutlich hören. Nur ich. Does anyone want to try to occupy the free space in the committee?

I think we could do it the same way we do it on Facebook. Just say, hey, we have a free space. But I don't think that now, where the board was founded and has an uneven total number, we have to go through the same steps as before. Like when you're founding the committee, the announcement, the waiting time... No, if we want to publish something, we have to...

If we want to publish the free space, we have to... Would you like the city moderator in the studio to make an obvious PSA?

I would do the job description.

Yes, I think it's still early enough in our work that we could hire another member. If we were a little further, and I don't mean as criticism, but only as a hint, then it might be something. But at the moment...

I think that was around the time when the board of directors replaced a member. Was that it?

That would have been my question.

Yes, we did that for different reasons, but yes, we have a free seat. We will write out the free seat. It is certainly possible that we will occupy the free seat. If this is different than with me, with the master plan and the working group, where the membership of the committee was set to up to 27 members, as members of the committee we did not have a free seat. Yes, and since we decided not to fill in these numbers again, but the definition of the committee was different. There was no fixed number and in this case the recruitment authority had set a fixed number for the committee.

For what we have determined for this examination. So, okay.

So, yes, let's discuss that again. You see, this is about Ms. Moderatorin, who is the appointment authority, but yes, yes. We will at least give the public the opportunity to join us.

And the way it works, if no one reports, we don't have to interrupt our work, right?

Definitely.

Because at this point we have more than one forum. Yes. And all of our sub-committees are dismissed.

Committees and committees often work with one or more open positions. And yes, that will only be a problem if there are not enough members to form a forum at all. And then, of course, this special topic, which makes up a quorum, one of the things we are working on to clarify the definition of it in the sentence. But that will never be a problem for us.

I have checked and found that Mike has not complied with any of them so far. So nothing will change in the composition of the committees?

Das liegt wahrscheinlich einfach daran, dass Mike nicht hier war, als wir die Unterausschüsse gebildet haben. Mike war nicht hier, um sich freiwillig für die Unterausschüsse zu melden. Die Auswirkungen auf unsere Arbeit waren also im Grunde minimal. Ich bin sicher, wir alle wissen die Zeit zu schätzen, die Mike mit uns verbracht hat. Wir wünschten, er könnte weitermachen, denn er hat uns sehr geholfen. Also okay. Das alles fällt in die Zuständigkeit der ernennten Behörde. Wir brauchen keine formelle Abstimmung. Das liegt alles im Ermessen der ernennten Behörde, denke ich. Aber genug davon. Der nächste Tagesordnungspunkt ist die Aktualisierung der Öffentlichkeitsarbeit. Ich weiß, dass wir für den Grafton Tag eingeplant sind. Gibt es diesbezüglich Neuigkeiten oder andere Ideen für die Öffentlichkeitsarbeit?

Ich habe einen. Wo habe ich den? It's in my other folder. I have a little handout flyer that I made up. It gives a little overview of who we are, what we do, when we meet and how you can contact us to spread suggestions. I have one here. One meter and ten large table with a green tablecloth. And the Wonder Wheel.

I don't know what I'm going to start with.

I will... Maybe you can prove it differently. Because you have to have a kind of interaction at the table. So you could assign a question to every number. Do you want a funny fact? Do you want this? Do you want that? And I want sweets.

I thought we need, well, we actually need something. I want sweets. Perfect.

I want sweets. You like sweets.

And we can write out our free spot.

Oh yes, I can also assign a table planner with the job description.

Yes, that's right. Yes, that's only one week from tomorrow. So it's definitely within the time window that it takes to publish the job description.

Yes, you could also connect with Amber in this regard, because we will set up two signs with two QR codes at the select board table. One for the survey to the federal funds. If the people at the Grafton office want to participate, they can scan it and participate in the survey in this way. And another one. We will offer with all available positions and have a link to the citizen action form. You can probably just take it with you quickly and... There you are, displayed.

I'll send you an email and let you know and ask if we'll include it.

Gibt es noch etwas von Ihnen denn?

Wir haben es in unseren Schlussbemerkungen für die Grafton National Night Out getan. Ich habe erklärt, wer wir sind. Falls es jemand bis zum Ende der Sendung geschafft hat, hat er eine Menge Aufschluss darüber bekommen, was wir hier im Charter Review Committee tun.

Und noch etwas?

Gibt es Ideen für zukünftige Öffentlichkeitsarbeit? Doch. Let's just help at the table.

Jack is coming.

Yes, I intend to be there all the time. I'll be there.

So whoever is there can come by and say hello. Mars is always welcome.

Yes, I don't know what I'm going to do on this day. I still have one or two other appointments in my calendar, but I thought I might be able to do it.

Ich freue mich wirklich auf das Feuerwerk, denn ich kann mich gar nicht mehr erinnern. Ich glaube, ich war vor drei Jahren bei einem Woosok-Spiel, als ich das letzte Mal ein Feuerwerk gesehen habe.

Es ist viele, viele Jahre her, dass wir in Grafton ein Feuerwerk gesehen haben.

Ich wollte eigentlich fragen, ob wir das schon mal gemacht haben.

Wir haben in Grafton schon ein Feuerwerk gesehen. Mehr als zehn Jahre. Das ist noch länger her.

Wir saßen auf dem Ballfeld der Mittelschule, die jetzt die Mittelschule ist, das Rathaus, und haben Ihnen von den Softballbänken aus zugeschaut.

Ich verrate, wie lange das her ist.

Bevor die Highschool gebaut wurde.

Ja, ich glaube, es war irgendwann in den... späten 90ern. Der Lions Club veranstaltete einen Jahrmarkt auf dem alten Highschool-Gelände. Und ein paar Jahre nach dem Jahrmarkt hatten wir ein Feuerwerk. Jemand hatte ein Feuerwerk gespendet. In Gedenken an, ich glaube, seinen Sohn oder so. So we had it a few times. Dave, you're right, because I was sitting there with my son Michael and he was about six years old at the time.

So that was about 1996, 1999, 1997. Yes, that's about the time frame I remember. Whatever.

And of course we are all cordially invited to take part in Grafton Day.

As far as other public work is concerned, we can definitely. It's almost time to talk about the autumn meeting. So we can definitely add this to the information stand that we have at the meeting. And I know that we will start to hold our sessions with different committees and to hold sessions at other committees. So I think that this is a kind of public work in and of itself. Other people who may not be following the Charter Review Committee, but always the meeting of the Planning Committee or always the meeting of the Select Board, will be a bit involved. Do the people do that?

Yes.

Now that Colin is on the Select Board, I'm probably the only one watching live.

More than you might think.

Yes, this week the participation was pretty good for the remote participants.

And of course we will hold one or more sessions later to find out what, as soon as we have a series of change proposals for the session, we will discuss them with the public. We will definitely do that. We haven't planned it yet and at the moment we don't know when it will be. Probably in spring, sometime after New Year. And then we will take all possible measures for public work. Is there anything else for public work? If not, then the next agenda item is the update of the sub-committees. Are there any reports or updates that one of the sub-committees would like to make known to the board as a whole?

I have two to article 3. On August 24th, Mark Haddad and I will stand in front of the planning committee to talk to you about possible changes. And on the 25th, we will stand in front of the English committee to talk about possible changes. Until then, we will not meet. So we will meet in early September to go through the information that we have collected and brought with us.

And then we just had for article 2 ... Are these the same two people for the selection committee?

Yes, me and Mark for the selection committee and the planning committee. Oh, and I was already at the curatorium of the city or the library. We are satisfied with the word as it is. We were satisfied with the word as it is. Housing authority, the same. We talked briefly about it. We have proposed a change. The board was for it. So, Dorn and I plan to go to a meeting of the school committee. We just have to wait until they are ready.

You have to get up and get going.

So these are the only updates to article 3. But for article 2 we had a second meeting and we corrected a number of grammatical typos with Wemmeinich Greg and Dawn got a great deal of information about what other cities are doing. In essence, there was agreement among the moderators that the members of the board at a city council vote as residents and not as elected members of the city. So the idea of a real-time persecution would not quite match the view of the members at that time. But that limited our interest to the recommendation process, which other cities carry out. I can't remember exactly which of those who signed up as part of a property management meeting. But Don has it with him. Several cities have signed up so that their members of the board carry out a similar recommendation process, such as the Finance Committee. Es ist im Wesentlichen dasselbe. Außer dass ich nicht. Wir haben in unserem Gespräch entschieden, dass wir es nicht für angemessen halten, dass Sie Ihre Argumente so ausführlich darlegen müssen wie der Finanzausschuss nie. Wenn wir einfach nur wollen, dass unsere gewählten Amtsträger ihre Abstimmungen öffentlicher machen, sehen wir nicht die Notwendigkeit, dass jeder einzelne von Ihnen seine schriftlichen Gründe angeht. Wir wollen einfach nur ein paar weitere Informationen. So it was discussed. Of course, that will come into question when Marc and I go, because I'm sure Marc will still have a few things to do from his subcommittees for administration and so on. But. Yes, apart from that, we talked about the time. Should you present your recommendation to the Finance Committee or after the Finance Committee? I think we've come to a conclusion. that you, Greg, maybe you can remember me better, but we have come to the conclusion that your time is not so important because you do not inform the Finance Committee on the basis of your vote or your opinion.

I think, but I think we recommended that you, as part of the approval of the arrest warrant, should give your yes or no to any of these points. But it is definitely something that we want to discuss with the committee to see what you think is appropriate.

Yes, so we will meet with him in two weeks and see how this process goes.

Excuse me, do you mean recommendations for each article of the court order?

Yes, only for the article about the court order.

So we had two approaches when we found out that it would be difficult to carry out the real-time voting. That meant that you had to vote individually on the option cards or give recommendations. My problem with the individual voting was that if the majority of the board does not approve of something, they can't just vote for it not to be included in the option certificate or not to publish this one particular article. Because that's not how it should actually work.

No, I don't think so. No, it would only apply to one of the sponsored articles. Everything that is sponsored by someone else, you have to put on the option certificate.

So it would simply be a complicated process. So we have decided to vote. So we have decided unanimously that the recommendation process would be better, where you only see the reasons for the recommendation of the financial committee and then the elected board members, whether they make a recommendation or not.

That's all I have to say.

Under-committees? Are there any other under-committees that have something to mention?

Under Committee 7, we just met for the first time. We don't have much to report about Zoom, except that we have organised ourselves and agreed on the next steps. If we look at special section 7, no one has any new, existing suggestions at the moment. So we will just go through the suggestions ourselves and then Our next meeting will take place on September 9th and hopefully we can give you more updates on that.

Thank you very much. And another side note to the subcommittees. We often refer to the various articles of the card as article 1, article 2, article 3 or section 1, section 2 and section 3. For the sake of uniformity, as they are called in the Carta, we should probably call them Article 1, Article 2, Article 3, even if they have the same meaning. But only for the sake of uniformity. I know that the city writer has asked me for a list of all sub-committees and their members. In this list that I have given here, I have called them all sub-committees. But it is a bit confusing and actually they mean the same thing.

But just for the sake of uniformity in the description, I would recommend that we all try as Article X committees or subcommittees.

We changed that. Did we set a time for this meeting, since Article 3 only dates at 6 p.m.?

We said 7 p.m., if that fits.

Okay, perfect.

We had a few questions, if that's okay now. Nothing special from our committee. But as far as the first question is concerned, I think this is the most complete list of recommended or suggested edits. It comes from the meeting in June. And the second question was, we stopped our session this evening via Zoom. Do we have to publish these recorded sessions or do we only publish the session protocols? The protocols are actually published.

I don't think we film and publish under-election sessions.

Yes, I don't think it's usual to record and publish a video of under-election sessions. For the sake of clarity, I should make a note, because I will distribute the latest list of the proposed revisions. The latest that I have, and I think nothing has changed since then. Just in case it differs from the one that someone might consider. I will forward it.

I'll send you the one I worked on with the two and three changes. Only Greg for this session.

Let's do it like at point two and three and let him copy the master and keep all the changes. Point seven should do it too.

First you have to find it. I forgot what I was looking for.

I don't know what I'm going to find. My meeting notes from this committee. Let me think. Is there anything else from one of the subcommittees? If not, then it sounds to me as if the subcommittees had made a good start. Especially when you consider that it is summer and some things simply do not happen in summer.

Okay, where is my agenda?

I need a bigger screen. Yes, the last agenda item I had was the approval of the protocol of the previous session.

I have sent it about 10 minutes before the session. So if someone wants to move it to another session, that's fine with me.

Yes, I think so. We all agree to approve it without permission. It does not hurt to move the approval of this protocol to the next session. Fine. So I assume that the chairman will move the pedigree to the next session.

You can just read it now.

I know. There are not so many of us here. Yes. You know, I refuse to read through the protocol quickly. Although I have made the experience in some committees that sometimes people vote to approve it without actually having read it. Although the protocol was distributed in advance. I think if you trust the secretary slash writer or the protocollant that he did it right, you can continue.

I wouldn't dare to have done it right.

So it's not really important...

I didn't see through it before I sent it. At least I wanted to give out the draft.

So yes, we will move it to the September meeting. No problem at all. And that's the last agenda item I have.

Will we still be at the next meeting on the second Thursday? Okay. I will definitely not be there. Well, you never know. Maybe I will use WLAN during this meeting, but if nothing goes wrong, I will be in the plane during this meeting. Yes, that is probably not quite the right wording, but yes, you know what I mean. Something is going wrong. Yes, yes, yes.

But at least we will have these meeting protocols to go through them at the next meeting, even if they are not there.

Ja, die vom 13. August werden heute Abend verfügbar sein. Okay, großartig.

Ich glaube, ich habe einen Antrag auf Vertagung gehört. Und ein zweiter. Also, Don.

Ich.

Nate. Ich. Skip. Bob. Dan. Jack. Greg. Eh. Angela.

Eh.

Und ich denke, ich schließe mich der Menge an und werde auch dafür mit Ja stimmen. Der Antrag wird einstimmig angenommen. Die Sitzung ist vertagt. Vielen Dank, dass Sie sich an einem Donnerstagabend im August die Zeit genommen haben.