City Council - Special Meeting

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If everyone would stand, we will call this special um call city council meeting to order. At this time, we'll have a word of silence.

Thank you. I will ask Councilwoman Mitchell if she will lead us in the pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you. Thank you. And and you may be seated. Welcome to the uh special call um city council meeting for Mon, excuse me, Wednesday, January 28, 2026. We will uh follow the agenda as as written. Uh, council want to remind you that when you're speaking, please turn your microphones on and when you're not speaking, please turn them off so we don't have any background uh noise. At this time, we have um the roll call. Madame Clerk,

Mrs. Wilkins, Brent here, Mr. Crisp, Mrs. Ham, Mr. Hampton here, Mr. Rinky, present, Mr. Leby. Mrs. Lesby Vitchell here. Mrs. Tingle SS. Mr. Stone here. Thank you, Madam Clerk. Next on the agenda, the approval of minutes for January 12th, 2026 regular meeting. At this time, council, uh, you have have the you have seen the minutes. I will entertain a motion at this time. I'll make a motion. Motion made by Miss Brandt. Do I have a second?

Second made by Mr. Crisp. Are there further questions and or comments? Just one point in the new business section where we were talking about rides. One one of the other points that was not included in here but was discussed was the need to add the south 25 area. That was one of the points that I raised in connection to that assessment. So amendments. Okay.

So uh we have those minutes uh amended. Uh we So can we approve the amendments based upon that with the addition of that to be added? Make a motion to amend minutes. You want to make a motion to amend the minutes? Yeah. I'd like to make a motion to amend the minutes as I just stated. Okay. Uh motion has been made. Second made by Miss Mitchell. Are there further questions and or comments? All those in favor of the motion to amend the minutes signify by saying I. I. Those opposed say nay. Yes ma'am. Then now you can do a motion to approve the

Yeah. Now let's go with the other one. Uh we had a motion made and properly second. Uh are there any questions and or comments? All those in favor of the motion signify by saying I. I. I. All oppose. Did I do something here? I'll make a motion. Yeah. I'll make a motion to Okay. Okay. You going to make a motion? Okay. Now second. Second. Second. Thank you. Now, are there further questions and or comments? All in favor of the motion signify by saying I. I. Those opposed say nay.

I got a little ahead of myself. Thank you, counselor. All right. Next, we have item number four, the receipt of the check registry. Um, if you have received those, please uh raise your hand. Let the record reflect that those have been received. All right. Item number five is public comments. And remember, you have four minutes which is state your business for the council. Uh, madame clerk will I got you there, sir. Uh we will madame clerk will will monitor it and at in three minutes she will let you know that three minutes have passed. You then have one more minute to complete your uh conversation or excuse me your public comment. And at that time we'll ask that you will take your seat so we can move on and have others to be able to address this council. All right. Next we have uh Mr. Seth Johnson on the fire department. Uh, yes. Good evening, mayor, and council. Just a reminder, we have our graduation for the largest recruit class Georgetown has ever had. Next Friday, I believe February the 6th. I know CEO Golden sent out an email. It's just a reminder. Uh, if you do want to attend, we'd love to have everybody. I'd like to know in advance because I'd like to have a seat reserved for our distinguished guest. So, next Friday night, Great Crossings High School, 6 February 6 at 6 p.m.

Thank you.

Thank you. I guess he means distinguished guest. I mean I think he's talking about us. That's good. Glad that we know that we are distinguishing sometimes. Okay. Next, Mr. Dan Holman. Uh he is miscellaneous. Hi Dan Hullman. Georgetown. I just had two quick points. Um, yeah, one of them was about the weather and the snow, which the city has done a good job in the state and everybody has done a good job of pushing the snow out of the way, but just there is this one issue that comes up and it especially for us, me that lives on Broadway and I think other people around town have been commenting too about the mounds of snow to get in your driveway and down on Broadway, it's almost impossible to to get out. I mean, senior citizens, someone has to come and get them. uh like I did my neighbor's driveway, but and that about killed me. I'm I'm not as young as I used to be, but so if there was some kind of a uh plow system or something, the skid steer that could just get these mounds of out of the way, that's a kind of a problem every year. And then one other quick comment is regarding uh the water supply meeting, the water supply issue that at the last uh water meeting where the mayor attended and the judge executive and Michael and a couple council members were there as well. uh it was kind of the agreed thing that there's going to be a council workshop uh coming up. So just that hope I'm just encouraging to get that scheduled ASAP. Uh the sooner the better to get that scheduled and on the agenda and hopefully uh citizens can ask questions like at workshops to ask questions. That would be great. So thank you.

All right. Thank you, Mr. Homeman. Next, Mr. Steve Price. Thank you. Uh I'm I'm sorry I didn't get signed up, but you were allowing me. [clears throat] I I tried. I got you right here.

The standard for purity in Georgetown, as I recall, having grown up here, having been educated here, having spent most of my life here, the standard for purity, when people talk about purity, they refer to the purity as pure as a driven snow. We must be pretty pure right now because we got a lot of driven snow. And I'd like to show you something. All right, M. Mr. Price, you can just There you go. I think everybody know what snow is, but we'll we'll go from there.

So, this is I'm going to show you an act of extreme purity, if not ultimate purity. People don't say as pure as broad spring. They don't say as pure as water from GMWSS out out of the out of the hydrant. People say as pure as the driven snow and the second most if if the pure the driven snow is the source for the purest water the second most reliable and pure source is water off of everybody's roof but the GMWS although at one time they were distributing rain barrels they asked for data to so they CL make a better decision in in regard to anticipated how to meet anticipated water demand. I went to their meeting last night offering planning to to to they uh Oo said in a paper we need more data. So I go to the meeting, walk all the way up there, walk a couple of miles, get there and they give me four minutes just like I'm getting here. I think the data I would have said if they had allowed me I I did say just what I told you just now but they need to encourage people to collect rainwater to reduce the demand which they anticipate not only serving themselves but increasing the po portability of the water that people consume and not to

mention the fact that most of the water that people consume is not for portation not to drink. It's to wash the car, wash the clothes, flush the toilet. Time's up.

No, you have another minute. So my advi if I I'm running for the town council. If I get elected, my first effort will be to cause water mandatory water purchase from GMWSS to be changed from mandatory to optional. So that anybody who recognizes who as I have the superiority of Skywater by the way a woman who do you remember the woman's name that spoke last night Britney

Britney Britney someone some GMWSS employee woman sat there for 45 minutes explaining their how they they support get their water out of the cared soil and and process it. She spent a half an hour and she admitted that the reason they have to treat it is because of agricultural runoff and and chemical pollution. Mr. M. Yes. Four minutes, Mr. Thank you. That's We don't have that in Sky Water.

Thank you. All righty. Is there anyone else that wanted to public speak that was did not sign up? All right. If not, we move on. Item number five, mayor's comments. and I specifically uh addressed it to about the winter storm information and updates. Uh this has been a kind of a a different event. You know, we had a mixture of some uh what they said was going to happen didn't happen, but we did have a little bit more uh freezing rain, sleet, and we had snow. Uh I I think the numbers and I think in Georgetown I think somewhere between four to five inches plus the sleet and the freezing uh rain and that has has um made made a significant impact on this community. Uh and it also has made it to where it made some major inconvenience for a lot of people. Uh I know they mentioned about the the high snow dress. I know they mentioned about the uh the roads, but the point of the matter is this, and I will give uh a real kudos to our our uh public works under director Robert Brewan. Uh every time we've had a major event, they have stepped up and actually did a great job of opening most of the streets. The primary was trying to do the primary streets first, then get to the secondaries, then to subdivisions, and then the other smaller streets and and color sacks. And yeah, they still got a little bit work to to do, but we're asking you all to be patient in that process because it's going to take a while. one element we got the freezing temperatures. As you know that uh if you

know about science it you know um those chemical agents that actually help melt snow the salt and will only work at a certain degree but once it gets to that degree below that then it becomes ineffective. So they they have done a a great job of trying to um do the best they could under those circumstances. So, uh, that being said, they're going to continue on to do that. They have been running about 12-hour shifts since Saturday. Um, and so they have been very on tune with that. Uh also, uh a a good shout out to our our not only to public works, but also to our first responders. Uh police and fire have been done a great job of actually going out in the community and helping our citizens. They have been giving rides to people, especially our nurses and uh and getting them to and from work, doctors and people that needed assistance, getting them out of ditches and so on. they have been doing that and also our dispatch who's been handling those calls and directing them to the right spot. Again, I'm asking this uh you all to again be patient. We'll still work in this. We'll get there, but and it I know it's frustrating. I know some of you uh don't like digging out, but uh I am I'm proud of our our first responders and our public works on what they've done thus far. We'll continue to do that. And a big big shout out to uh Hinkles uh who paving and so on. They were the ones if you look on West Maine and East Maine, they've actually shut down the road to actually partnered with us and public

works to actually go and remove some of the um snow. And they did this on their own dime. [snorts] They did not charge us anything. So that is a great partnership and this is not the first time they've done this. They have been doing this for years when we have a major snow event. So I I want to thank them personally and this council wants should thank them for what they have done and if you see them out especially Mr. Hick and all them you know [snorts] tell them thank you because that is a big lift. If you have not been downtown now you see what it looks like. It really looks good uh compared to other places. Once again, be patient. We're going to get there and we'll move from there. All right. Next, we have item number seven, GMWSS. That's uh Southern Sales Company for $11,195. Mr. Eceto.

Thank you, Mayor. Um thank you for letting us put a couple of things on this agenda tonight. Um so we can go ahead and process these. But um this first purchase order, this is for a new uh level control panel at our derby pumps derby pump station. We try to budget for these through our collections budget. Uh do two or three of these every year, but this just the the water level in the pumps is controlled by a level sensor. Um, this is a fog rod and we try to we're trying to put one of these in uh every pump station over a number of years, but this is, as I said, budgeted and we reached out to multiple vendors with Southern Sales being the the best price. They provide the uh installation and the programming. They've done this work for us before. So, we're confident that they can they can do this the right way and um we're seeking your consideration.

Motion, mayor. Okay, you have heard the motion. Okay, you've heard the request. Motion made by Miss Mitchell, second made by Mr. Minky. Are there further questions and or comments? All those in favor of the of this motion for Southern Sales Company for $11,195. Signify by saying I.

Those opposed say nay. Let the record reflect that it's passed. Item B, Judy Construction Company for 272, uh,646. It says pay application number 57 on our upgrade and expansion project. This is for the billing period of December. Um, this is kind of just where we're at. I don't have a lot of update on the project other than we're we're still um I guess the [snorts] next goal, as I think I said on the last one, is substantial completion sometime later this year. But we're um we're just continuing work every day on the project. All right. Mayor motion.

Um okay. Motion's made by Mr. Hampton. Do I have a second? Second. Second made by Miss Mitchell. Are there further questions and or comments? All those in favor of this motion for Judy Construction Company $272,646 signify by saying I. I. I. Those opposed say nay. Next item eight, finance. And Miss Stacy's going to come up. She has about five or six items to go over.

Deon and I are going to tag team a couple of these. I'm going to take the first two. Uh, as mentioned at the December [clears throat] 9th work session and we also went over in our last finance committee meeting, uh, we had a few little items like we've said related to technology and some other systems outside of the construction contract that we would be bringing back to you over uh, the next couple of meetings. So, these are the last two items other than I believe furniture that we have. And the first one is the forward edge security camera and access control system. Uh this is purchased with a cooperative purchasing contract. Uh this was not intended to be part of the GMP contract which is the construction contract with Kodell. Anything that falls under that contract would be subject to the construction management fee. So, just a reminder that our construction contract included all of the infrastructure, cabling, and everything that was needed for these systems, but the actual installation of the systems and the parts that make up those uh themselves. We did budget $100,000 in the 2526 budget for the uh security system. However, if you recall, we received the audio visual quote first. We approved that at our one of our previous council meetings. So, we went ahead and used that 100,000 that we had budgeted for the audio visual. So, we have about 16,000 left out of that original budgeted amount. Uh, as we mentioned, um, we would possibly need to add some for a couple of these items. So, this quote came in at 104,550 and so we need to add about additional 88,000 into the budget. Um obviously Monday night this would have come along with first reading of the budget amendment. You'll get that at the next meeting and that will be in there. Um again uh just to note on that the

original AV plan was an in-house uh which was no longer feasible. Uh we had some prior staff that would have been able to handle that. Um, with that staff no longer here, we needed something a little more suitable, a little more like what we've [snorts] got here for live streaming, recording, ability to display, uh, do Zoom technologies. So, all of that played into needing to add this additional AV system and security system that were not in that original um, budget and then just took us some time to get those systems developed and get the cost for those. So, and again, this security camera system will integrate with the system that PD purchased. So, we've currently been using the local company uh to provide security at certain locations, but this will hopefully allow us to move forward uh with the city being able to have those security systems under one umbrella that PD can access for everything. So, I think if I have any other questions about the security system in particular, [clears throat] I will do my best to answer those. Are there any questions? I believe we need a motion for the first one. A

motion mayor. Okay, that's for the municipal order for forward edge security cameras and access control system. Motion made by Miss Mitchell. Do I have a second? Second made by Mr. Crisp. Are there further questions and or comments? All those in in favor of this motion signify by saying I. I. Those opposed say nay. Nay. Thank you. Let the record reflect it pass at one two three. Is it 5 to one? Madam clerk. Thank you.

All right. Uh item B, municipal order for net gain technology city hall network equipment and move.

Yes. Uh, so the timing worked out where some of our network equipment is coming to the end of life and would have needed to be replaced anyway. We did anticipate a little bit of this in the budget with the firewall. Um, so this purchase will be coming out of the IT budget. I started to say general government, but we made it its own budget as part of our October amendment. So we now have an IT capital projects budget. This will be coming out of that line item. Uh so in addition to the firewall switches and other things, uh the professional services that come along with that from installing the new equipment, moving anything else back into city hall, uh this will be provided by Nick Gain, who is our managed service provider for IT. Um again, we had budgeted about 12,000 for the firewall. We are deferring one project, the disaster recovery. Uh we have ran this by our IT leaison and net gain. they feel that the backups we have in place currently are sufficient enough to defer that project at this time. Uh we're keeping the cyber security assessment [snorts] in the budget. That was their higher priority. So we wanted to leave that budget intact and not take it. [clears throat] If we'd been able to absorb that as well, we wouldn't have needed to ask um for much of a budget amendment. But with this um the quote is 92,617. We have about 72,000 available in the IT capital projects budget by deferring that disaster recovery project to a future year. Um, and the budget amendment that you'll see at the next meeting will have 21,000 added to the IT capital projects budget for this.

Are there questions? At this time, I will entertain a motion. Motion there. Motion made by Mr. Hampton. Do I have a second to this motion? Second. Second made by Miss Mitchell. Are there further questions and or comments? Mayor, if I could, Stacy, how much of this current system and it may be Devon, how much of the current system is end of life and ready to be replaced?

I believe the firewalls and switches that I know for sure. I know the firewall is 12,000. I can't remember if there's [clears throat] one or two in city hall, but you can probably call me on more. the firewall and switches at city hall. We we actually budgeted for, I think, six different firewalls citywide, just a kind of a profile of things coming end of life. We're working on getting things on a schedule where they're not coming end of life at at the same time. Obviously, you kind of have to start staggering that, but but at city hall, it's the at least one firewall. I don't think there's a second one that's end of life and then the switches. So, but they're relatively close to end of Oh, yeah. They they like it was budgeted in this fiscal year that we would be replacing those regardless. Okay, good enough.

What What about the backup systems that you're carrying over? Where are they in their life? The current backup systems. I think those are through net gain. Is that correct? The redundancy, the backups that we have. Yeah. So, those are done through net gain, right? So, those are done through net [snorts] gain. So, we didn't have to replace any additional equipment to take care of those. And again, we will um So, I think that would be through the servers and other things. the servers have we had just updated the city hall server I think about [snorts] a year ago. So all of that is updated to my knowledge. I don't if you have anything to add to that.

Yeah and that's something that as we go into the next budget cycle especially now that we've kind of uh created that intentional IT line item as opposed to kind of baking it into general government. That's something that I know uh Negane and Sarah have been working on being more intentional about showing where things are in their life cycle and showing you know here's here's start of life here's end of life and planning the budget that way. Um this isn't a knock. We've historically not done that. We've kind of reacted as as needed. So I think that additional level of engagement is benefiting us just because there is intentional budget planning. there is um you know projections for years um the years to come in terms of what will be needed um as opposed to just shotgun as we need it coming back to the council. So I see that improving a lot. I think Sarah does a really good job with that and she's got folks at NetG have been engaging a lot better for the budget planning process. So um that's something we can provide as part of the budget process this year is just kind of a a five-year uh outlook I guess on what's going to be needed and what's coming uh in the future for the council. So I'm not sure I heard what

I'm not sure what I heard there. So just that part of the budget process we can bring in. No the the units that we're carrying over. So what's the life of those units? What do you mean by carrying over the postponement? The postponement that's not I think that's about backup processes in terms of backing up on the server not like a physical like firewall backup. So I think when we say backups we mean the processes that were disaster recovery that was a new project. It was not a

yeah that was that was a budgeted project that that we were going to complete that they said we are fine to defer that to next fiscal year. We are comfortable with with our processes of backing up your system that you're not in danger. We would prefer to keep the cyber security assessment in the budget and complete that this fiscal year. But in terms of the disaster recovery solution because that's kind of how how they're approaching it is a solution. They're comfortable with our existing process is that that's not you know urgent and is something that can be deferred. [clears throat and snorts] Okay. So any other questions or comments? How much is the Excuse me ma'am.

No. Thank you. All right. Um motion made properly second. No more questions or comments. All those in favor of this motion signify by saying I. I. I. Those opposed say nay. Let the record reflect. The motion pass. 6. Item C, municipal order for Kodell, city hall change order number 14.

Devin is going to tick over on the change orders for me, but just a brief update. all of this, all of the construction cost. Um, we had a lot of pre-construction cost, architectural design. I'll be bringing a summary of those expenses and where we are now that we're closing the in on the end of this project at the next meeting. So, just to let you know, these are some of these last pieces we've been waiting to come in as we wait to to make maybe a final order of furniture and such. So, um, but at the next meeting, I'll bring you an update. Thank you, Stacy. So, we'll start with uh item 14. We went ahead and broke these out into individual change orders. Um hoped to have more um at this meeting, but thought important to move forward with the items we do have. So, um item 14 is a credit of just over $40,000 for the additional asphalt repair uh being removed from the contract. If you'll recall uh back earlier this year or earlier in 2025, change order 11 credited a portion of the asphalt uh back to us uh that was right around $33,000. Uh with this credit uh the total credited back on asphalt um is just under $75,000. The scope of what that would have covered is a very small portion behind city hall where the active site is appar uh essentially and then the alley and just in front of city hall. So that that was scoped at $75,000. So all of that has been credited back to the project so that we can do a full-scale pave of the entire back lot. Uh we'll still do the the other items, but taking it out and and completing it as an independent project. Um one, we think is going to be a more comprehensive, better look than a patch job. Um but two, uh I think we can get it done significantly cheaper under our unit price contract. um just I don't want to go outside the scope of of what this approval is, but we'll have more information on that and I think it's I think we're going to get a better product for much less uh money. So, this

simply removes the rest of the asphalt uh repair from the contract and [clears throat] um puts the contingency up to 364,000 and change. All right. Are there questions? Yes. So, so the way that it will be left until that point is just the DGA the loose gravel.

Yes. Yeah. So, when when we close out the project this spring when the asphalt plants open, we will we will go from the very back of city hall all the way through entire lot including where the pavilion is. Um the county actually removed their paving from their project and kept that credit handy to apply towards our project. So, we have about 18,500 from the county going towards our project. Um, but I mean, as soon as the asphalt plants open up, I know everybody's going to be in line hopping, but but we'll we'll move forward with that ASAP. Um, and we can also use our map funds for the court the court street um the public roadway alley. Um, so that would go all the way on the side of city hall back to Washington and then in the front as well. So, um, kind of a cocktail of funding, um, to get that together. But ultimately, just for a frame of reference, that $75,000 I referenced for a very small amount of asphalt um work um is the quote we have for the entire back parking lot right now is $100,000. So, uh, we're getting an quite quite a bit more done at quite quite a better price. So, um, but yeah, as soon as as soon as the plants's open and it'll kind of come fairly in line with the completion of the project a little bit later, but

Okay. Because that that was the ultimate question is whether or not folks would be driving on loose gravel versus staying off of it until it can be paved. I think they'll be driving on loose gravel, but I'll confirm that. [clears throat] So, yeah. All right. Are there any questions? I need a motion. Motion made motion made by Miss Mitchell. Do I have a second? Second. Second made by Mr. Hampton. Are there further questions and or comments? All those in favor of the motion for municipal order for Kodell City Hall change order number 14. Signify by saying I. I.

Those opposed say nay.

Absolutely not. Item D, municipal order Codell City Hall change order 15. So, this one is for uh $3,800 and change addition. [snorts] Uh these are owner requested changes to uh address some access control updates uh to fit with the scope of the AV solution um or the access control solution that you all just approved. Um, it also relocates an ADA button to comply with the Kentucky Heritage Council requirements. Um, they kind of limit you on where you can place things. They don't want you to place it on um on the stone. So, that was something that we obviously didn't catch on the on the front end. So, that's a small change to make, but any questions on that one?

Question at this point. I will entertain a motion. Motion. Motion made by Mr. Minky. Do I have a second? Second. Second made by Mr. Chris, are there further questions and or comments? All those in favor of the uh municipal order Kodell change city hall change order number 15 signify by saying I. Those opposed say nay. Nay.

Item number E, change municipal order. Codell city hall change order number 16. So, this one I want to thank Chase and his team for working really closely with our folks on um in in working with them. They requested that we relocate this uh a water line um instead of below the sidewalk to the street to the east. So, I guess East Court Street um in order to adequately uh make the fire department connection. So, uh it's a change that we've been working on for a long time. I know you've seen it excavated there. It's going to require some additional excavation. um it's not captured in the language of this municipal order, but we are still talking to Georgetown municipal about whether there's any kind of opportunity to share cost on this. So, um once again, appreciate Chase and his team, specifically Daryl on the engineering side working with our folks to to get this done and make sure we have the correct fire department line connection there.

All right, you have heard it. I need a motion. Motion. Motion made by Miss Mitchell. Do I have a second? Second. Thank you, M. Second by Mr. Minky. [clears throat] Are there further questions and or comments? [snorts] Yes, sir. Why was this not included in this project? Why are we breaking it out? What do you What do you mean not?

You're working with GMWSS to do something out and get it away from this project and spending money and it's going to come out of general fund or some other fund. Why are we not including that in this project? It was included it. Well, it's still included in the project. It's a change order to the contract. It It's been included in the project, but in working with them, they requested that we move where the line was going. So, it's always been contemplated in the project, the location has changed of where the line's running.

And um I just wanted to ask Devon, I noticed when we got our materials that each time we had um one of these changes, it was listed what the contingency how it affected the contingency fund. So, when you're finished with number with F, letter F. Um, and could you tell us where that puts that or you had it was listed? Yeah, yeah, I'll review that part of the the line on the third, you know, just so we all know at the end what all these changes make and where we stand with the contingency fund. Absolutely. Glad to do it. And then just confirming. So, so this is additional line work that has not been done yet. Correct. Needs to be done. It's largely the excavation. Okay.

Yeah. All right. Any other questions? Motion has been made and properly second. No other questions and or comments. All those in favor of the motion signify by saying I. I. Those post say nay. Nay.

Item number F, [clears throat] municipal order, Kodell city hall change order number 17. So, this one is also a credit just under $14,500. If you'll recall, we had to order new windows on the front. Um, there was a little bit of a dispute on interpretation of the plans in terms of how much demolition was to be done and the width of those windows. Um, ultimately, uh, the contractor and the subcontractor, um, determined that they would essentially eat that cost. So, when they had to make that reorder, um, there was, I guess, a little bit of shuffling in terms of paperwork on their side. And this is kind of like the catch-up on that. And that is a credit to us in the fact that they were eating those costs. And so we get back um some profit. There's a uh there was 15% overhead and profit charged earlier in the project. So we're being credited that back. Um and then also just credited the difference on the incorrect windows. So um just something that happened a while ago that we're just cleaning up as we approach the end of the project. So, um, as Miss Lesbby Mitchell requested, um, you can see in the second whereas statement, um, that this leaves present day, if if this is approved, a contingency of $362,51,744. Coming into tonight, we were at around 323,000. I know we had those two credits. Um, I'm I'm not going to be naive enough to think that the next round is going to look like that, the next final round. um the steel the steel for the mayor's office and those reinforcements, excuse me, and a couple other things. Um most certainly not going to be credits. We do have some other credits upcoming that uh the design team is kind of advocating for just making sure we're capturing any credits due to the city, but um 300 362,000 and change is where we are landing tonight.

All right. Is there any other questions at this time? Oh, I'm sorry. Go ahead. any projection of where you think you will be? I requested a memo saying that and have not received that yet. So, um, thank you. I I really hoped tonight [clears throat] you would be seeing kind of one one final change order with a bow on top. Um, I'm very disappointed that we're not doing that, but I think it's important to keep keep moving forward and I would expect that to be uh on the next agenda ultimately. Not comfortable bringing you all a furniture uh purchase to approve and and some of those other things until we know where that number is. Um, so I very much expect that to be on the next agenda. Mayor, if I can, Devin, on the windows,

were their windows ordered and then had to be changed? What happened to the windows that were changed out? Were they returned? The contractor and subcontractor ate the cost. So, I they either have those for another project or I mean, they're okay. They're under their ownership now. Like the window at Tracy's office that was over the old fire door. Uh, was there a new window bought for it? No, they removed that and refurbished it and and reinstalled it. Okay. Yep. All right.

And again, thank you for working with that cuz I tell you what, they it's been something to work with and uh and we have been they've been put on notice that we want some of this information because council got to have this information before we move forward and knowing where we're at. And I think they understand that. So, we'll keep working with that and and hopefully by the next council meeting, we'll have that to present to you. Uh, if there's no other questions and or comments, just one more. Yes, sir. So, thank you for for seeing that question and and asking that. All right. Uh, no more comments. All those in favor of the motion for municipal order, Kodell, we need a motion.

Oh, I'm sorry. Getting ahead of myself again. How about a motion? Thank you. Motion made by Mr. Hampton, second by Mr. Minky. Now, is there further questions or comments? All in favor of the motion for municipal order, Kodell, city hall change order number 17. Signify by saying I. I. Those opposed say nay. Nay.

Thank you. Thank you, Devin. Thank you, Stacy, for your work on this. I know it's been a a labor of love trying to get that all done, but uh and I'm using and I'm being a little bit sarcastic, I know, but uh but anyway, so but thank you for diligent work with that. I know there was some um some things you were dealing with and we appreciate that. I appreciate that very much uh that you taking the lead and getting that all taken care of. Item number nine is the police uh municipal order for enterprise fleet management 2026 2027 vehicle order.

Good evening. So I'm up here kind of doing the same thing we've done the last couple years. Uh the the vehicle market is still a little volatile. Um we did have a chance to meet with our enterprise rep and kind of go through the city account as a whole. Um, so I am happy to report that we've experienced for the first time um, in the history I believe of our contract with Enterprise a reduction in maintenance cost this year. So we're kind of inching closer to that uh, the intended purpose of us going with this. Um, but in terms of the volatility of the market, we did find out in that meeting as well um, that all the a lotments for the Fords are gone and that the Chevy Taho, which is the other vehicles we utilize, um, are coming to a close very soon. Um, so we wanted to come in front of you tonight and ask for uh permission to go ahead and order 17 new vehicles. 16 of which will replace frontline vehicles, one of which will replace a 2025 that was totaled. Um, we just recently got I think within the last week got the insurance claim on that and just wanted to go ahead and clump it in this just to keep it clean.

Is that it? Yep, that's it. Well, thank thank you. At this time, I'll entertain a motion. Motion. Shaking head. I have a motion, Miss Mitchell. Do I have a second? Second. Second made by Mr. Minky. Are there further questions and or comments? Yes, sir. So, is there an anticipated date of when the new products, newer products were going to come out to replace those that they're not making?

So, the only estimate that they were able to give us would be sometime in fiscal year 27. Um, so more than likely, um, either this time or a little later next year. um if we were to hold off. So the delivery of these wouldn't take place until after um July 1st of this year. So it wouldn't be something we're more or less asking permission and [clears throat] then letting you all know that we will kind of go behind and put this in our our budget ask for next year. So will they be staggered the delivery?

Yeah. So generally um the way it's worked in years past um they do a they do a pretty good job of of projecting when they think we're going to get the vehicles. Uh we still have two vehicles that we haven't taken delivery of from this current year, current fiscal year's order. Um so I anticipate even with this that it'll probably be spaced out sometime like the first six months, first eight months of next fiscal year as opposed to if we wait to order, we potentially are then going to be a year behind because some of those will then stagger over into the fiscal year beyond that. So and this brings your total fleet to how many?

Right now we're at 120 vehicles. Um, so whenever we've come to you all early, um, we're not looking, we hope to continue to be able to grow and we'll still advocate for growth within our within our ranks, if you will. Um, but these are just for today's needs. So, all right. Yes. Um, this question I guess probably directed at Stacy. the Stacy the anticipated delivery date on or after July 1st, 2026. That's in a new um year. Um but we're going to start paying a monthly lease.

No, we're not. Um this is something and Deon could help me piggy back this one. So there is technically in state statute law that says we're not supposed to spend anything before we budget. We're approving. So, we are, you'll hear about this more as we go into this next budget year. We have been a little I guess behind the scenes this year trying to work and make sure that before we approve any contracts, anything like that, we have accounted for it in the budget. So, let's say now, I mean, we we're going to tell Enterprise, don't deliver them before July 1, but in a hypothetical situation of if these cars arrived in 3 months and LW just got them right through with all of the upfit and lighting and graphics, highly unlikely, but we would have them covered if they got here early. Probably will not happen. But um it's been requested that we've of me that we make sure that anything that we've approved in the contract is covered in the budget. So it is part of that mid-year budget amendment even though we don't anticipate spending it this year.

Okay. Um it is just that legality of making sure we are following state statute, right? Um KLC will tell you there's a lot of cities do things a lot of different ways, but we are working towards making sure we're following that. Okay. So, we're just earmarking this money just in case. It's earmarking. Okay. You know, just to make sure we're following legalities and uh state law that we have earmarked money for a purchase that you're about to approve.

All right. Thank you. Thank you. All right. Thank you, Stacy, for that explanation. And Okay. Any other questions or comments? I think I've had a motion and I've had a second. And no more questions and no comments. All those in favor of this motion for miss uh for the police m for order enterprise fleet management 20226-2027 vehicle order signify by saying I. I.

Those opposed say nay. All right. With no other business to be brought before this council, item number 10, we are adjourned. I got you right here.