Common Council - Regular Meeting

For the Pledge of Allegiance, I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

Okay roll call please Carol Steve Beardsley Isaac Chavez Taylor Crenshaw John large Robert Stevens Clarence for then is absent Eric woods.

Okay, we have the minutes from the May 11 2026 regular meeting and the May 26 2026 special meeting. Was everybody at the same meeting, or do we need to do these separately?

They're going to have to be separate because...

I'll motion to approve minutes from May 11th.

Second. Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Robert Stevens. Aye. Eric Woods. Aye. I believe the 26th meeting, Isaac and... Steve, we're not here.

I'll make a motion to pass the minutes from May 26, 2026.

Second. Roll call, please. Steve Beardsley. Staying. Isaac Chavez. Staying. Taylor Crenshaw. Aye. John Large. Robert Stevens. Aye. Eric Woods. Aye.

Okay, were there any public comments? I didn't see any. Okay, thank you. Next on the agenda, we have a public hearing on ordinance number 26-11. So I'm going to recess the council meeting at 7.03 and open the public hearing. Did you want to talk about that any, Carol? Yes.

This is the second reading and public hearing for the additional appropriation number 2611 for $7,000 for grant administration services pertaining to our okra grant and also $55,000 for the construction of new basketball courts at TPA Park.

Yes. Yes. Does anybody have any questions on this? Any comments? Okay. I will go ahead and close the public hearing at 7.04 and reopen the council meeting. Next on the agenda, we have ordinance number 26-11, and this is second reading.

I'll move to pass ordinance 26-11 on second reading. I'll second.

Roll call, please.

Steve Beardsley.

Aye.

Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods.

Aye. Okay. Ordinance number 26-11 passes on second reading. Next, we have public hearing on ordinance number 26-12. So, I will recess the council meeting at 7-05 and open the public hearing. And this one is on an additional appropriation as well. Carol, did you have something?

This is the additional appropriation second reading for ordinance number 26-12 for costs on replacing a totaled police vehicle and the equipment that goes with that. This is the cost over and above what our insurance reimbursement was.

Does anybody have any questions? Anybody? Let me close the public hearing real quick. No, it's okay. I'm going to close the public hearing at 7.06 and reopen the council meeting at this time. Okay.

Roll call, please. Steve Beardsley. Aye. Isaac Chavez. Aye.

Taylor Crenshaw, John Large, Robert Stevens, Eric Woods.

Okay, what about, I don't know where our legal counsel is right now. She was supposed to be back at, no, she was supposed to be back at 7. This is amending the UDO for the city of Frankfort. Were you going to talk on that, Liz? Okay, this is ordinance number 26-08, and I'm going to read it.

Yes, good evening. So this is a rezoning request. This is actually land that is not yet fully annexed into the city, but will be soon. This is Tony Del Rio's property. It's south of town. It comes up against Blue Green Drive and then goes across to Krug Road. And I think you're all familiar as you had the annexation ordinance with where that is. So, since you've heard the annexation ordinance and it's in that waiting time period before annexation becomes final, the City Plan Commission did hear the proposed rezoning for initial rezoning districts of A residential and C residential. C residential will be where the duplexes are planned and the single-family homes will be the A residential. They have sent a favorable recommendation up. Now, the caveat is that until the annexation is completed, You can't actually take action on this. If you take no action, the city plan commission's recommendation does take effect as law at 90 days out from when they certified it to you, which will be, I believe, next week. However, I think it's bad policy to let that sneak up on a board. So even though it's not annexed normally, I'd wait to present it until after annexation. I felt like I should bring it and present it. Make sure you're aware of it. If you wish to specifically take action on it, then you'll need to figure out a special meeting or something before that takes effect. Otherwise, if you don't have an objection to it taking effect, I do have to get them to sign for me so we can record a couple commitments that were made with that. But I want to make sure you're aware of it, and I want to make sure you have the opportunity to act if you wish to do so.

So we really cannot pass this tonight? You cannot. Not tonight. So our choices are we can either wait the 90 days or bring this back in July, correct? And then they can... No.

If you wait until July, then it will already have taken effect because it will hit its 90 days here in a week or two. So either you would say, okay, we're aware of it, but we would plan to do it anyway. So... we will knowingly allow the plan commission recommendation to take effect at the 90 days, or if you wish to discuss it or do something else with it, then you would need to call a special meeting before that date so that you could take whatever alternative action you wanted to take. Or if you simply wanted to approve it yourselves rather than letting it take effect, you would also need a special meeting to do that.

Well, I think, speaking for myself, I'd be in favor of this happening, so it'd be easiest just to let it happen on its own organically here in the next couple weeks and then go forward like that.

From my perspective, yes, they're all equally easy. It's just up to you and how you feel about meetings.

Everybody else.

It's either a special meeting.

Let's just leave it.

It's pretty obvious.

Yeah.

Right. But I think it's important if you're going to do that for you guys to be aware and doing it consciously, not feel like you can't trust us to make sure you get these into timely manner.

But I agree.

Would it make sense to make any kind of motion just that we are doing that?

That's what I was trying to figure out.

It's up to you guys. I mean, you can't make a motion to approve it. So I think if you were going to make a motion, all you could do is just make a motion to state that once the annexation is final, which is this week, I think maybe by tomorrow, but once the annexation is final, then you're just going to allow the plan commission recommendation to take effect. You don't feel you need to separately.

I'd make a motion that we take no action so that we can allow that to take place.

Second.

Roll call, please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye. Okay.

And then I'm just going to note on the paperwork that it took effect by default, but that you did take an action tonight to note that you were aware of it. Thank you.

So where is the, so the, okay, the real task. Sorry, I forgot reading. Sorry, you got to sit through our meeting. I'm sorry. I was going to do you under public comment so you could go home, but sorry. I'm going to. That's what I thought. They need to stay a while. Okay, next we have an additional appropriation on first reading. that I would like for Brian to talk at some point. We can either go ahead and have you have it read by title only. Do you want to go ahead and do that? And then I'll have him speak and then we can decide from there.

I'd like a motion that we read that by title only. Or 2613. Second.

Roll call, please. Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye. Additional appropriation ordinance number 26-13.

She doesn't have any of our numbers. Okay, Brian, would you like to come up and speak to us about this additional appropriation ordinance? She has me watching it just in case.

Tonight, I'm requesting approval to replace a critical piece of equipment used by the street department on a regular basis. The machine we're replacing is a 1989 backhoe. This backhoe was originally used by sewer department, later transferred to the parks and eventually assigned to the street department. By the time it came to us, it had already been well beyond what would normally be considered as expected service life. Over the last several years, we have continued to keep the machine operating through repairs and maintenance. However, the machine recently experienced a major transmission failure and has reached the point where repair is no longer economically practical. Parts availability is extremely limited, and in most cases, obsolete. The machine was recently sold at the city auction for $5,400. We explored trade-in options beforehand, but no equipment dealers were willing to accept it due to its condition. The street department relies on a backhoe throughout the year for alley reconstruction, excavation projects, brush cleanup, sign installation, storm response, and other numerous projects. This is not a piece of equipment that sits in the yard waiting to be used. It's an important part of our daily operations. I contacted multiple vendors to explore replacement options, and I currently have a Caterpillar machine available for consideration. It's a 2018 model, 4,600 hours of it on it for 90, whatever that says. It's less than 95. 93-2. The machine includes several attachments that will increase our efficiency and reduce labor costs, including a hydraulic hammer. Currently, when we need to remove concrete or pavement, we must transport a tow behind jackhammer to the site, perform the demolition work, return to the shop, retrieve additional equipment, then return to complete excavation. So the hydraulic hammer attachment allows us the work to be completed with a single machine, single crew, saving both time and labor. Okay. The machine should provide the city with many additional years of reliable service while reducing maintenance and repair costs. I want to emphasize that this is not an expansion of our fleet. This is a replacement of a critical piece of equipment that has served the city for nearly 40 years and has now failed. I understand there are going to be questions regarding funding. We do have a proposed funding solution identified, but I will defer to the Mayor and the Clerk-Treasurer for the discussion on those funding details. I just wouldn't respectively pass the consideration for approval.

And this piece of equipment is also used by the Parks Department, is that correct?

Yeah, they use it. I'm not sure how a street department would run without a backhoe. Yeah. Straight up, be honest.

So, I asked for the additional out of our edit funds. Just recently we did get a supplemental of $108,000 put in that edit fund along with I looked at projections prepared by Reedy and it looked by the end of this year that they were open to have a overage of I think it was $450,000. So that was the fund that I felt was best suited for this purchase. Sanitation, NVH, neither one really has the funds in the to take care of this. Does anybody have any other questions? Okay, thank you, Brian.

Brian, is the pricing contingent on committing real quick, or is it something that we need to do in two readings?

We have to have a public hearing.

Okay.

Never mind. So we can go ahead and pass it on first reading, and then we'd have second reading, I'm guessing, in July with that public hearing. Okay. Yes. So... Right now what I would need for you to do is if you want to make a motion to pass this on first reading.

So moved. Second.

Roll call please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw.

Aye.

John Large. Aye. Robert Stephens. Aye. Eric Woods.

Aye. Okay, ordinance number 26-13 passes on first reading. Next, we have ordinance number 26-14. And do you want to go ahead and pass this to by reading by title only? And then we can go ahead and I'll have Kim or Kim. Sorry, Liz. Liz, come up and explain that to us.

I'll move to read by title only.

I heard Councilman Large on that.

Vote call, please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye. Common Council, City of Frankfort, Indiana, Ordinance Number 26-14, an ordinance amending and restating the fees for building permits, planning fees, and certificates of occupancy.

Okay, Liz, do you want to come up and talk to us about this change in the law that is approaching?

I can. So I'm going to try not to get too into the weeds here, but I want you to know that if you have specific questions, I'm happy to get into that to the degree that you guys want to. There's been a series of... legislative actions passed through the State House over the last two cycles that are bringing some changes in planning and zoning in numerous areas. This will not be the first time I'm in front of you this year with things that are related to the House bill that's come through. But this is the first one. There's some restrictions that are coming as some new regulation rolls in relative to fees and building and planning. And because of where we're at with fees currently and how far undercharged they are relative to costs, knowing that we have a taxation framework structure also coming at us not related to planning and zoning just overall We wanted to review these ahead of when those bills begin to become effective and some things become effective in July and some things become effective in January so I'm just going to kind of give you a summary of the goals involved. And I did want to check, Carol, when Alicia sent you this ordinance, we were kind of rushing. She was headed to vacation. I had caught a mistake and then sent her a revision on the attachment. Did she send you the revised attachment? The fee schedule attachment?

Yes. I did receive the revision on that. Okay.

I just wanted to make sure you had the correct one that included the temporary job trailer for approved construction sites on it. Okay.

Counselors, that's the one it says updated at the top of your paper copy. It would have been in the second little packet that you received.

Okay. So as we worked through this, I'm just going to go over kind of the big bird's eye goals that we had. First off, we've been coordinating this conversation between building services and city council and area plan. If City Council supportive of these changes area plan is calling a special meeting next week to adopt matching changes in so far as we can there are some permit these are just different because of the nature of some differences in our rules and that's OK, but we tried to standardize what we could so the intention is to follow the city's lead in terms of that we have worked together in that discussion. So we wanted to try to work to have more uniform fees where possible between the six jurisdictions, five with area plan and the city of Frankfurt for administrative ease and for more public consistency as people in many cases work on both sides. We wanted to try to bring the fees up to be closer to covering the actual costs that the city incurs in providing these services, but still aiming below the average of surrounding communities, just not being the very, very lowest. um the goal is to help subsidize less of what's done now off the city general fund as the tighter budget cycles begin to hit towards 2028 and to have the building services office contribute a little more to help cover their own expenses um i think alicia has something drafted for it maybe coming up later in the meeting but another state law change is that a specific non-reverting fund has to be set up for fees so there's going to be a little bit more of a clear path as we go through this transition over the next few years and how this budgeting works between the fees and where they go. We tried to keep fees for residential and ag still a little bit lower and subsidized, especially for things like emergency permits for power when non-payment cutoffs occur, but bring commercial industrial up closer to the averages. We did compare fees with about eight or nine surrounding communities as we went through this process. We wanted to simplify the types of fees to make administration easier. And then probably the largest single change that I want to make sure you're aware of is traditionally your fee schedule has charged extra for a certificate of occupancy, but from a staff expense perspective, that's printing a piece of paper. And the zoning ordinance says when you apply for a permit, you're automatically applying for a certificate of occupancy. So we examined the permit fees in such a way that they include those costs. And then we've added inspection fees, which would cover your per trip for somebody going to visit a site, which your average cost when, and we went through this with the Councilmatic Committee in detail, but your average cost when an inspector or a staff member goes to visit a site is $56.50 by the time you roll in all the expenses. So looking at trying to cover that a little bit more, and that would be added to whatever permit fee based on the number of trips that that applicant needs. I don't want to go on about a ton of stuff if you don't need it. I'm sure the council committee wants to weigh in on this, but I do have all our comparisons and other information. If you have questions for me, I'll just be here at your service.

Does a councilmatic have anything they'd like to use our adjustments that we need to make and actually. Sooner the better sorry. Yeah, these are these are things that we do need to change right away.

what caused the new laws and everything yes and for the most part we're still in the low end of average uh when they looked at surrounding areas and it's a significant adjustment but it still keeps us not on the high end and uh given everything that's going on with funding and everything else any place that we can pick up a little is going to help some

I will note on that biggest change with the inspection fees, Area Plan Commission has charged per inspection since there was first a building inspector in somewhere between the late 90s and the early 2000s, and that has not prevented people from getting permits. Just helps cover some of the cost. Our cost per trip is a little higher because it's further to go, but I want you to know that it hasn't fully adjusted to it. I think it's something we'll want to make sure we... put a sign on building services counter letting people know what data is effective so they can kind of be planning as they give estimates for construction and things for that change.

And if we don't have this passed by this month?

No, we don't want to be into July because if we don't, then we're not going to be able to change fees for five years. So the new ordinances, they're effective. January 1st, but then there's a clause that states they're retroactive to when their adoption is effective, which is July 1st. So the general consensus for those of us with the American Planning Association is that any fee adjustments that are not going to be fully within what those new rules would encompass need to be done and finished before July 1st. So your ordinance is actually written to note you're adopting it, but then the actual increase won't fully take effect until after the 90 days of publication, but it is adopted ahead.

And part of the legislature language kind of indicates that they don't want us charging more than it's costing us, that we want to be fair. Well, They haven't changed in some time, and we give raises every year. Our supplies go up every year. It makes sense that we need gas. It makes sense that we need to move with the times. No, we're not just wanting to raise fees to hurt people. We've got to cover our costs, and this helps us in that direction.

I didn't mention, but built in, that would also be new as you are adopting as part of this. And Alicia and I discussed this, and we do not think that the new law prohibits this, since it would be an action taken now, not a specific action later. So it's something we think is worth doing and less challenged. Other communities do it, but we're putting in an automatic yearly increase that's not a... Fee change normally, but just a built in trying to keep up with inflation. What we did is the new state law states that increases moving forward are supposed to be in line with the consumer price index for all urban customers averaged across five years. So even though we're before, we want to make sure if there's a challenge that we can show we were operating within the spirit of that. So I took the consumer price index for all urban customers. I actually went back five years, but that got us into COVID, and I felt like the average was falsely inflated. So I took the last three years post-COVID and averaged them, and we got 3%. So we're building an automatic yearly 3% just to try to keep us, hopefully, from falling behind as far the next time we need to discuss this on a fee.

I agree with that 100%.

So the recommendation then would be to pass this on both first and second reading?

Yeah, so for this too, I mean, it's not that you can't do it, but in order to still be operating in the same framework as we are now, you would, yes, either need to waive your second reading and pass on first and second in one, or you would need to call a special meeting to complete this before July 1st. Once you get after July 1st, then there's no question about things being retroactive from January if changes are made.

Anybody have any other questions for her?

So we do have the yeah, I I made the Lisa spend the rules to pass on 1st and 2nd reading 2nd roll call please Steve Beardsley Isaac Chavez Taylor Crenshaw John Large Robert Stevens Eric Woods

I make a motion that we pass ordinance 2614. 1st and 2nd. Roll call please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stephens. Aye. Eric Woods.

Aye. Okay, so ordinance number 26, 14 passes on 1st and 2nd reading and somebody will probably publish that. Will you publish that Carol?

Or is that something that I need to we need to do in building services? How does that work?

Yeah, I can do whatever we need to do, but typically I think Alicia would. Take the reins on that at this point, but if it needs to be done in a timeframe of this week, then I can work with Danielle and we can get that done.

Okay. I'll just reach out to you guys tomorrow. Okay. Sounds good. Thank you so much.

Thank you. Okay, next on the agenda, we have ordinance 26-15. And this is on first reading. I have a motion to pass this either by title or read by title only or its entirety.

Move to read by title only. Second.

Roll call, please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye. Common Council, City of Frankfort, Indiana, ordinance number 26-15, an ordinance establishing a non-reverting fund pursuant to Indiana Code 36-7-2.3 for the Building Services Department of the City of Frankfort, Indiana.

And I believe Carol or Danielle, do you know, she wanted to see if they would pass that on for some second. Is that right? Yes. Okay. Okay.

She did recommend Alicia recommended that. We do have to have that in place before budget season is what Alicia's notes said.

So yeah, we're gonna need to begin. We're gonna need to spend the rules. Yeah.

I'll move to suspend the rules and pass ordinance 2615 on both readings. Second. Roll call, please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye.

I get somebody to make a motion to pass this on 1st and 2nd.

Motion made.

Do you have a second?

Second.

Roll call, please.

Steve Beardsley. Aye. Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stevens. Aye. Eric Woods. Aye.

Okay, ordinance number 26-15 passes on first and second reading. Next on the agenda, we have a resolution number 26-07, and we're not ready to go ahead and present this at this time. Kimberly said she's still waiting for some information on American Structure Point, I believe. Next, we have resolution number 26-09. It's a resolution approving the pilot payment. Should we have any?

Okay. This is the utility service boards payment and low taxes, the payment that it makes to the city every year. I believe USB has already been paying this since January 1st, but state statute provides that the payment is based on the actual value of their infrastructure within city limits. Usb calculated the amount of the value of their infrastructure and determined what the 2026 pilot payment should be. This would just be retroactive to January 1st, and the resolution approves the agreement between the city and the USB regarding the payment and gives us a paper trail for state board of account audit purposes. The USB has already approved a matching resolution. which approved the agreement. So this resolution today approves the agreement, so we just need a motion to approve the resolution, and then you all can sign both the agreement and the resolution.

Does anybody have any questions?

Which payment in lieu of taxes amount is in our revenue projections for 2026?

Do we know what this amount is?

Yes.

Yes.

348,149. I think four.

That's what I thought we started out with. But did we make the adjustment?

We were wanting to see if we could do 700,000. Yeah. Because of all the legislative changes. And then that's whenever we then got Kayvon involved from our office talking utilities. It's less.

Yes. So is this what we use, do you think, the 348?

Not during budget season, but we update it.

Okay.

Okay.

So just my point is we're going to have to pull $100,000 off of what we thought we had.

I don't have my projections here, but I think we already projected that there was going to be an Indian. You have it. Oh, let's see. I wonder, do you have the budget summary?

The general fund.

I don't know if I have this up.

Yep. There we go. The general fund looks better than what it did during budget season because the circuit breaker, that came in lower than what we were projecting. And in our analysis, when we did the legislative impact, we looked at it for a couple of years. on the revenue side. And then, of course, the lit certified shares, the supplemental.

Yes. How much should we put in there?

Which is probably $300,000.

It was $228,000. $228,000 that we just put in there with this supplemental.

We did have an interlocal agreement with the county that took some of those funds.

I can send... Certified shares? Because I thought it was $4,000.

That's what the county auditor sent us.

They sent it from... We have the 162 with the... Public safety. Public safety, and the 108, and then 228.97.

So the 108 would not have covered the amount needed?

Yeah, we'll want to check. It was for a new server. I don't know who was in that meeting.

Spelman.

Yeah, we... We made a commitment to them for a new server for Central Dispatch.

That was out of the certified shares of the general fund.

The auditor took it out of certified shares.

We wouldn't. That's different than, you guys had a different agreement, I thought, within the economic department.

I'll send you the interlocal and we can talk about it.

I will tell you that based on the projections that you've given us, we said there would be an ending balance, which I know this is always projections. I get that. But 3,794,000 dollars at the end of this year in city general. So we're still pretty good shape in city general. we actually had a surplus between our revenues and our expenditures of $398,000 to everything. In the green? Yes. So, yeah, we actually, and then you put the 228 on top of that, you have the 500 and some thousand. So, even with, if you only used The $350,000 versus the $450,000, we're still $400,000 in the surplus. But our cash balance would be at $3.7. Okay. Thank you for having me. Are we waiting on a motion?

For, yes. Okay. Unless there is more discussion.

Any other discussion on this or questions?

Danielle, can you clarify on Alicia's notes, the resolution approves the agreement, so we need a motion to approve the resolution, and then the mayor and myself can sign the agreement and the resolution, is that correct?

Yeah, approving the resolution. Okay. Is everybody in favor?

And then there's an agreement on the back that needs to be signed by, I think it's just you and myself. I don't. Yeah. And then the utility service for chair, vice chair and a member, or is it all the members and all the members?

What do you like to do? Not thrilled, but I don't know. We have a choice as well. Second. I guess I'll make a motion to pass resolution 2609. I'll second that.

Roll call, please.

Steve Beardsley.

Aye.

Isaac Chavez. Aye. Taylor Crenshaw. Aye. John Large. Aye. Robert Stephens. Aye. Eric Woods.

Aye. Okay, resolution number 26-09 passes. Did anybody have any unfinished business for tonight? Okay, I think we're going to new business and I've asked Nikki and Jerry from ready to be here to talk to us about. I know we had a presentation, I believe, at the last meeting from somebody from so I asked them also to use what we think, or what they think is going to.

Yeah, a lot of this, a lot of this information, I guess it'll be a refresher from, you know, about a month ago because a lot of the information, you know, is the same. And then I know during the budget process last year. We were looking at, you know, different revenue options, you know, with the legislative changes, and this was one that was explored at that time. Now our revenue projections now are going to be a little bit different than what they were last year because there was some changes for will tax that we'll get into. We'll discuss what the will tax and exciser tax is, what the rate options are, some of the adoption requirements, and then, you know, how's it going to affect the revenues for the city of Frankfort and then also the taxpayers of the city of Frankfort. So the local option highway user tax, it consists of the will tax and the excise surtax. They are two separate taxes, but you guys have to adopt them both at the same time. Pretty much used for local roads and bridges. As you know, there's fun flexibility within your guys' stuff, and I know you have paving projects and things like that. So it's definitely going to benefit the city. And then also, why are units discussing it now? There is... This is an requirement for you to be able to be eligible for the lane mile direct distribution, which I know we'll talk to you guys about that as well. And then there's always, you know, an increasing need for roads and among all the communities with across the state of Indiana. Slide four here, just real quick. The CCMG, you don't have to have, obviously, the will tax and excise surtax. But like I mentioned, the lane mile direct distribution, in order to get that direct distribution, you would have to have the will tax and excise surtax. LTAP, I know on their presentation, they're projecting $67,000 to $97,000. There's money set aside, but it funnels through different areas and then what's left over and dependent on who all adopts a will tax excise surtax that ends up dictating how much you guys would get. That is taken then away from your community grant match, your max amount that you would get there if you get any of the lane mileage. It is taken away there, but you would have to adopt this in order to get that. The direct distribution from the state for that grant opportunity. The different taxes on the next slide between the will tax and excise or tax again. I'm sure they'll tap went over all of this with the council. The will tax, the fee can be anywhere from $5 to $40. Excise surtax, anywhere from $7.50 to $25. You can see the different type of vehicles. A taxpayer is only going to pay either the will tax or the excise surtax. You won't pay both on a... vehicle we've also got this question a lot it's it's per vehicle registration not per will also the county the county also their current rates are $25 for excise surtax and $40 for will tax So if you guys end up maxing out the rates, and we go into this a little bit in the future slide, there's not going to be an impact to taxpayers within the city of Frankfurt. They're still going to be paying the same amount that they were previously. It's just how it's allocated. All of the vehicle registration money, so to speak, would stay within the city of Frankfurt versus it being distributed to the county and all the other municipalities.

Does the county give us any of their wheel tax funds now?

Currently, since you guys don't have your own wheel tax and excise surtax, you guys do get a distribution of the county tax that they adopted, which is, I think, like $182,000. I think it might be on one of the next slides here. But yes, you currently do get a portion of that, which we can... It's, I think, in two slides, which I'll go through this one real quick. So some of the adoption timeline, and we have a timeline. I'm sure Alicia is going to put together some information and make sure you guys have all that covered. But this would have to be... The ordinance would have to be adopted passed by August 31st September 1st in order for it to be effective January 1st of next year. There's some additional notes at the bottom as far as a copy of the ordinance and a letter of approved asset management must be sent to the. So all of that would have to be done prior, as I mentioned prior to September 1st, in order for it to become effective January 1st of next year. And then there are some vehicle exemptions there to the right. And then this next slide. Which is the last one as I mentioned there wouldn't be a taxpayer impact because you know all the they'd be paying the exact same rate That they're already paying and then the city does currently collect based off of you know projections Roughly a hundred and eighty two thousand of what the county has implemented right now So there is a rate of forty dollars and twenty five you guys receive approximately hundred and eighty two thousand But if you do your own The LTAP's projecting at roughly $392,000. So you're going to collect approximately $210,000 more without the taxpayers paying anymore. It's just how it's allocated. So, and one thing I do want to point out, which I mentioned earlier, when we were going through the budget process last year, we were looking at different revenue opportunities. Our projections that we had in here were approximately $400,000 in additional revenue, because at that point in time, the law, like this past, you know, March, April, the legislative session is whenever they passed where you can't pretty much do a pancake tax rate. which makes sense that, you know, the city of the taxpayers of the city wouldn't pay the city rate and the county rate, but prior you could do that. So that's why we were showing roughly, you know, 400 grand more in additional revenue and our projections versus now it being 210. Um, but in this scenario, it's $210,000 more, but no impact to our current taxpayers. And, um, that's the last, um, That's the last slide. So, I mean, this is the, the big 1, in my opinion, and I know that you guys do have some road projects and there's a mash mash road. I know that was a big 1 that you guys had talked about. So this would definitely help out. I know the legislative impacts have been pretty rough on a lot of communities. So this would definitely help.

Where would the revenue go into that?

My understanding, there'll be a will tax fund created and an excise or tax fund created that it would go into. That's why I didn't know if it was going to go like into our NBH or... Based off of what I was reading within the state statute, that's what it mentions. And I think even when we read through that ordinance that Alicia put together that it has creating their own funds for it.

Would the county still be responsible for distribution or would it come directly to us?

I believe it comes directly to you guys.

So, no, it wouldn't filter through the state directly to us.

And it's supposed to be it'd be January 1st when it's effective. And then, I mean, people would immediately start paying it. And then within, I think the statute might say like 20 days or 21 days, it is distributed to the clerk treasurer in the state.

If we don't adopt our own little tax policy. Would that affect us on the CCMG? It would on the other one, right?

No, it wouldn't affect you on the CCMG.

But it would the other.

The lane mile.

Yeah, but in order to get that, the lane mile.

We would have to adopt our own.

Correct, yes. The change is how much we receive, though, if we don't adopt our own. If you don't adopt your own, then yeah, you're missing out on roughly $210,000. The only change is going to be where it's really... The allocation, because the taxpayers aren't going to pay anymore. It's just the taxpayers within the city that are paying it. The money is fully staying within the city.

It's not going to carry. So if we adopt this and basically we're getting. Twice as much as we get now a little bit more than that, right?

Would that still counter to what we would get as a portion from the county? So the county would still keep that and we would still be able to generate that. $210,000 extra.

So you're getting $182,000 right now by the county doing that rate. And then you do your own rate, you're getting a total of $392,000.

So the county would not get it and distribute it to us, a portion of that.

It would just come directly to you guys. Yeah.

Seems like a no-brainer to me that in a budgetary situation that we're in and it doesn't impact our taxpayers' one cent, that it'd be something we need to do.

That's what I was thinking. I agree.

And we've got to get it done by September 1st. We're not ready to vote on anything tonight, are we? So if we can make sure that we have that ready to present first reading in July, then we can get July and August readings and have it done before September 1st then.

You do have a draft ordinance, which Alicia absolutely recommends that is not adopted. It's nowhere near ready, but you had...

So we can look at it.

The council had requested it for their review.

Let's... If any of us have any questions or anything upon reviewing the draft, get a hold of Alicia, but then plan on this being something that we have first reading in July, and then we can get second reading in August and have it done before September 1st.

And Brian did bring to us tonight at Board of Works the asset management plan, and we approved that. Good. So getting things ready, that's the direction you decide to go.

I mean, that's my opinion. Does everybody else feel that that's appropriate course of action?

I mean, I'd like to see that be our ability to double our CCMG. Yeah. I mean, we turn that 210 into 420. Yeah. Exactly.

Yep. So it would be a separate fund that we could appropriate? Good.

All right. Thanks, guys. Thank you.

Thank you.

Does anybody have any other questions for him? Anything? Getting ready for budget. I think we're trying to get something scheduled to meet with the department heads, myself, Carol. So we're good on that. All right. Thank you, guys. Thank you. Okay, Youth Civic Engagement Council.

Amy, come on up.

Thank you. Mickey and Jerry. Sorry. I forgot you guys.

Hi. Hello.

Good afternoon. My name is. Um, upcoming junior for high school, and I'm the president of the civic engagement council. I'm here to talk about what we've been discussing so far this year. So one of the first things we've been one of the main things we've been discussing is quality of life and quality of place. We've discussed local parks and identifying spaces that could be enhanced to better serve the community. The second thing we've been talking about was mental health and communicating with the youth better. We talked about a partnership with healthy communities and perhaps hosting our own event about mental health. And then our last thing we've discussed is partner perhaps going to Wesleyan Manor and connecting the younger generation and the older generations hosting socials and just Creating events for better engagement amongst our younger Members of the community and the elderly We would want to strengthen the bond between our community and the involvement of not just the youth, but also the elder members of our community. And also, we were also interested in providing volunteer and organizational support for events in the community and festivals.

you say how many members do you have right now right now we have five five okay yeah we hope to grow next year definitely push membership was there anything else you had a part of your report in me did you hit all your notes you're supposed to I was just gonna add a little couple things on what you they've been working on you stuff some more No, okay, so 1 of the things that these students have been challenged to do is they have started conversations that aren't normally held by high school age students. So they've been challenged to have uncomfortable conversations about. making an initiative and making a difference and leaving their own mark in the community. One of those things that we focus on is quality of place and quality of life. Very similar to a lot of the projects that have been done in the past is very much what we're trying to replicate, but allow them to kind of create their own initiative and then create an action plan. So we partner with winning communities, Jim Ditto and the Sagamore Institute. They've been the people who have pretty much supported the Youth Civic Engagement Council since its start in 2014. This club has a total of, I think, over... $20,000 done worth of projects. This group was also a part of creating and helping Mayor McBarnes when they made Prairie Creek Park. Also, all these ideas started on a piece of paper. So with that said, they have started to see what has been done and what has been accomplished by these young students to kind of create the next project the next week. wave of generation of young leaders. So we're showing them to get involved with local government. And the reason why they're bringing you these ideas is because once we go into the next year, we're going to start and hit the ground running. And they're going to eventually have one initiative that they're going to pick from what Emmy just discussed. And then from there, with the funding that we provided from the city council, we will show them how to connect with resources, also learn from other leaders leaders in the community and that will help allow them to gain information to move forward with whatever initiative that she just discussed.

I'm really excited about hearing what you guys come up with for what you want to see enhanced in our parks and our community and quality of place. What you guys want matters a lot more than a bunch of people that are a little more advanced in our ages. You're the ones that are going to enjoy and appreciate that and your input on what it should be is going to be so valuable to us.

Coming up and being involved in politics and being involved in government, I think that's the only way you accomplish things. That's the only way you move forward and think out of the box. So I think what you guys are doing is really a good idea. I think it's going to work well of all four of that.

They currently have budgeted $5,000 from the city council, which I think you have for the past year. Well, several years. Yeah, it hasn't always been used. But hopefully this year that you will find a reason to use the $5,000. And Isaac's been working on this with Jim Ditto several years.

Yes, since I came back from school, I've been the person to run this council. And we had a little bit of hiatus just with changes in administrations and getting people back up to par. So we hope to hit the ground running and hopefully sustain this group for years to come. I consider getting a booth at the Hot Dog Festival. That's one of the ideas that they've talked about.

One of the ideas they've talked about is...

we want to do things that are least cost effective. And one of the ideas they talked about with participating in the hot dog festival is just like creating an area for teens to go out and hang out and eat their ice cream or their icy that they got at the hot dog festival and kind of, you know, have some music or something like that. Something that just gives an area for, you know, teens don't have to walk around the entire block the whole time. They just have a little hub to hang out. And that was just an idea that we've talked about with students. Yeah.

I can't speak for the other board members, but I know I'd be in favor of waiving the fee. And if you need to borrow 10 by 10 pop-up, I got one. I will note that for them and send them an email.

I think you're going to get some help. Our council is very excited to work with all of you. I know that.

Well, we're excited too.

And we thank you for your support.

Thank you for coming. Very good presentation.

Thank you. Thank you. Okay, budget hearing dates, Carol.

Councilman Beardsley asked to begin this discussion, and it's just right around the corner. We need to set some dates for our budget hearing, so if you have a calendar handy, you might pull that up. Traditionally, we've done that towards the 1st of August. I think there's been discussion amongst a few people to look at the week of August 10th. We would have a meeting that night. We typically do like a Tuesday, Wednesday, but it's whatever the council's pleasure. If we did the Tuesday, Wednesday, we'd be looking at August 11th and August 12th for those dates, and then we'd have to verify that our financial team from Reedy would be able to attend as well.

We're usually finished before 5 p.m. We usually advertise to go to 5, but we usually finish up.

Because that'd be the second day.

And we do have a council meeting, board of works and council meeting on the Monday of that week, Monday, August 10th.

Do you want to check with Mickey and Jerry and see if they could do the 11th and 12th?

They really probably only need to be here the 11th unless we go over extensively into the 12th. But yes, I can verify with their availability for those dates and we can shoot for those if that is the pleasure of the council.

So August 11th. 11th and 12th.

And we do have council meeting on the 10th. And this would be daytime. 8 a.m. Usually start at 8 and advertise until 5.

Once we're confirmed, we send an email.

Of course.

Okay.

Does anybody have anything else? If not, I'll take a motion. Second.

I'm sorry. I didn't hear the first. Okay.

Then Isaac.

Thank you.