Common Council - Regular Meeting

I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God under God, indivisible with liberty and justice for all. Okay. Roll call, please. Carol Steve Beardsley, present. Isaac Chavez, present. Taylor Crrenshaw, present. John Large, Robert Stevens, presence, present. Eric Woods present. Okay. Next, we have the minutes from the April 13, 2026 regular meeting.

I'll make to approve past the April 13, 2026. I I heard Eric first and I'll give you the second. Yeah, there you go. I didn't even hear him. Okay. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Crrenshaw. Hi. John Large. Hi. Robert Stevens. Hi. Clarence Woren. Hi. Eric Woods. Hi.

Okay. Minutes have passed. Next we have public comments. Did we have anything out there? Nothing. Okay. Um, next we have the public hearing on ordinance number 26-10. So, I'm going to recess the council meeting at 7:02 and open the public hearing. Did you have anything to say about this add? It's an additional appropriation.

This is a first reading and public hearing on additional appropriation ordinance number 2610. It is the matching portion of city funds for our ochre grant for comprehensive planning. And since we're having the public hearing, we could pass first and second. Correct. Um, yes, you could. Uh, typically for an additional appropriation, you just have to make sure you've got the public hearing and then you can pass it on both if you need to. Okay. So, we could do that. Um, Kimberly, did you have anything you wanted to say about this?

Good evening. Um, I sent you an email last week kind of going over the grant award um from OKRA. I do um if the council would move forward with this would like to be able to pass it on first and second reading um because I have to get the contract back to um Oakra or the Office of Community and Rural Affairs by um May 31st. So, um I would like to do it shortly after um Memorial Day if possible just to make sure that they get it in plenty of time. Happy to answer any questions. Okay. Thank you, Kimberly. I will go ahead and close the public hearing at 7:04 and reopen uh the council meeting. Uh next on the agenda, we have ordinance number 26-10. Do we need a motion on first on reading by title only? Okay, I move that we read by title only.

Okay, second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Krenshaw. Hi. John Large. Hi. Robert Stevens. Hi. Clarence Warren. Hi. Eric Woods. Hi. Additional appropriation ordinance number 26-10. Then I need a motion. However you would like to proceed with that, whether you want to do first and second or just first. I'll move to suspend the rules to pass ordinance 2610 on both readings. Second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi.

Taylor Crrenshaw. Hi. John Large. Robert Stevens. Clarence. Hi. Eric Woods. Hi. Okay, I'll take the motion then to pass this on first and second read. I'll make that motion. I'll second. Roll call, please. Steve Beardsley, hi. Isaac Chavez, hi. Taylor Krenshaw, hi. John Large. Hi, Robert Stevens. Hi, Clarence Woren. Hi, Eric Woods. Hi.

Okay. Ordinance number 26-10 passes on first and second reading. So, Kimberly, maybe that'll help you then as you do your grant. Thank you. Next, we have ordinance number 26-08. And this was the one that we were tableabling for the time being, and we'll bring it back up in June. So, at this time, we don't have to do anything on that. Okay. Next, we have ordinance number 26-9, and this is on second reading. And this has to do with the NHK annexation. Would you?

Right. So, this is the final step uh from the council to uh approve the voluntary annexation of the NHK facility. I move passing ordinance number 2609 on second reading. Second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Crrenshaw. Hi. John Large. Hi. Robert Stevens. Clarence Woren. Hi, Eric Woods. Hi. Okay. Ordinance number 26-09 passes on second reading. Now, does this have to be recorded or Yes. So, the the process is that we will publish it in the newspaper and then after publication, we'll get it recorded and then once it is recorded, then it will be in effect. So, I will take care of those steps.

Okay. Thank you, Alicia. Okay. Next, we have ordinance 26-11. Uh do you have the information on that then Carol?

Yes. This is um an additional appropriation ordinance for professional services for the uh grant writing administration per Kimberly's request and it's also um for improvements at the park TPA basketball courts. So, I was asking for the additional appropriation out of the CCD fund for the basketball courts. Uh they have raised some funds. They have some sponsorships and some people that have made donations, but they're still about $55,000 short. And this would uh provide us with two uh regulation size basketball courts with fencing around it and the uh goalpost. Uh, I do know that the parks budget was cut quite a bit. I looked at this year's budget and we started out with about $100,000 more than we had expected starting out with. So, I also checked with Rei and it looks like we would have the funding to be able to take care of this additional appropriation. U, as far as the professional services, Kimberly, that was for um

Tim Carson. Yeah. for grant administration for the Oprah grant. And I will add this can only be done on first reading since we cannot have the public hearing until June at the earliest if we do it in a regular meeting. Can can you explain the professional services again? I didn't quite catch what that was for.

Yes. So for the OKR grant that we received for the comprehensive plan, um we have to have a grant administrator to make sure that all the tees are crossed and the eyes are dotted and um that would provide funds and a contract for that uh grant administrator. In the future, we will not need to go outside of our employees because Kimberly is now qualified to be a grant administrator, but due to the timing of her um appoint being appointed as a grant administrator and this particular grant. She's not eligible for this one, but she can do that in the future.

I'll move to retitle 2611. I'm sorry. Ordinance 2611 by title only. Second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi Taylor Crrenshaw. Hi John Large. Hi Robert Stevens. Hi Clarence Woreren. Hi Eric Woods. Hi. Additional appropriation ordinance number 26-11.

Got to have a motion to pass that on first reading. Motion made on first reading. Second. Roll call, please. Steve Beardsley. Hi Isaac Chavez. Hi Taylor Krenshaw. Hi John Large. Hi Robert Stevens. Hi Clarence Woreren. Hi Eric Woods. Hi. Okay. Ordinance 26-11 passes on first reading. Uh next number nine is resolution number 26-07. And at this time we're not ready for that. I believe Kimberly is that correct? Okay. Should we have a motion to table it or can we just take it to the next? I think that we tabled it last time so we can just take it to the next agenda.

Okay, perfect. Okay, next we have resolution number 26-08 and this is a resolution recommending transfer of 2011 West Washington Street from the city of Frankfurt, Indiana to the city of Frankfurt, Indiana Redevelopment Commission. So, this resolution would um basically transfer the police department, the old police department to the redevelopment commission and give them the authority to um determine its best use and um make decisions regarding its sale or or economic development purposes.

It's a resolution. So, and the board of works also passed this this evening, correct? Yes. Yes. Yeah. Well, the board of works did the board of approved. They approved the board of works approved and recommended that the council transfer it to the redevelopment commission at a previous meeting. This is the resolution actually making that transfer. And the resolution from the board of works that was passed on April 13th is in your packet. I'll go ahead and make a motion to pass resolution number 2608. Second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Crrenshaw. Hi. John Large. Hi.

Robert Stevens. Hi. Clarence Warren. Hi. Eric Woods. Hi.

Okay. Resolution number 26-08 passes. And then what do we do from here? Will you do a deed transfer? Well, so we don't need to we don't actually have to do a deed um because the redevelopment commission's property is also deed to the city of Frankfurt. So it's presently in the city of Frankfurt's title. Um what we do is we do this resolution. This gave um them the authority to sign any documents necessary if they wanted to do a sale or a transfer or anything like that. Um the redevelopment commission at their next meeting will have a similar resolution saying that they're going to accept the transfer and then once they've completed that resolution then they can go ahead and move forward and in this resolution that she just passed it authorized them to do what they saw fit. So

thank you. Uh anybody have any unfinished business tonight? Uh yeah, I I have a quick quick um note from you civic engagement council. Uh these are a group of students we started meeting roughly in January. Their names are Elena Hernandez, Emmy Castillo, Brener. Oh, I can't think of his last name. And Jason Long. Rener Dome. That's right. Thank you. Who said that? Me.

Yeah. Thank you. Um and Jason Long. um they all had something going on this evening like sporting events or they were going to be here. So if we um or I guess what I'm trying to say is they'll be here next meeting to give us an update on the work they've been doing and they have a lot of good stuff to share for you guys. So no can't tell you what they've been working on. I'm haven't have them come here and tell you person, but it's a lot of good stuff. Cool.

We're headed in the right direction, right, Isaac? Yes. Got to get this taken care of. So good. Good. Okay, next we have new business and this evening we have with us Laura Archeald is going to talk to us about the opioid uh settlement.

Thank you. Thank you.

So, this presentation actually is for a full year of recommendations. I'm going to be very honest with you. I took this stuff to this county and somehow I forgot the city last year in the fall. I I I don't have any excuse except for it was busy in the in the fall. I don't know. So, when we got to the meeting this spring, I realized that I never presented to the city. So, this is for fall of last year and spring of this year. Um, I did forget my reading glasses, so bear with me because I'm very old and I cannot read my own little tiny font. So, in the fall, we had seven applications. One was withdrawn um and that was from community corrections and that's because probation um had a program in which they could cover something for corrections. One was delayed until the spring cycle so that we could get some further data collection. Um, one was a reallocation of funds which was approved and two recommended for partial funding, one denied and one recommended for full funding. Um, in the spring there were two applications received with two being recommended for full funding. The fall application that we received additional data came before us again and we recommended it for partial funding. And then after the last county commissioners meeting, there was an emergency application applied and that was just for the county. But in full transparency, we always let you guys know about all of the applications. Um, and that was done as an emergency application by the opioid settlement committee. So the funding recommendation totals um for the city are 44,650 with 9,000 of that coming un unrestricted and 35,650

of that coming from restricted funding. So if you look through your packets, the first one um is from Healthy Communities and the Trinity Hope Center. It's the exact same program as we did the year before. It's evidence-based programming. Um, it is for the be strong family recovery cafes. There are teen caf recovery cafe, women recovery cafes, men recovery cafes, and couple recovery cafes. Um, our goal was to serve um I believe it was 1,200 people and it was 1,21 that we did the last time. So, we met that goal. So, that will be the same goal I believe again. Um, and it was the exact same amount. Um, actually it was a little bit lower amount of funding, but that was split equally between the city and county for 16,900 from the city and that falls under restricted because it's evidence-based programming. Um, the next one's just county, so you can ignore that. Then the next one that came up was Paul Philippe Resource Center. That was the one that came to us originally in the fall and we asked them to collect data for us for 6 months. The reason we did that is they had asked for some additional funding, but they didn't really have any documentation to show that the transport and the funding they were asking for was tied to people with substance use disorder or co-occurring substance use disorder or mental health. So for six months, they collected that data for us. And so we were able to use that data. Well, then when we really looked at it and we studied that, we realized that they didn't collect they picked they collected where they picked up to, but they didn't collect where they went. So that didn't really help us on knowing if it was in county or out of county. So

what we did was we just averaged those trips to because the fee for out of county versus in the city are are two different rates. So, we averaged that times the number of trips and then we divided that between the city and the county. We did feel like this needed to fall in unrestricted because it is a little bit of a gray area in there, but we do feel like that they are very vital to helping our people with substance use disorder getting to the treatment that they need, but also to probation appointments, correction appointments, court, those things. Um, so all of those were things that we felt like transportation was necessary. We do see that these appointments will probably go down because 180 was one of their biggest um users of the service and they have now received they now have two additional transport vehicles that they did not have during this data collection period. So that was another reason that we felt like partial funding was appropriate for that. So this would be 8,000 from the city and like I fel said we felt like unrestricted was the safe place for that to come from. You can skip the Rosville Middle School. We care of Clinton County. This is for their transition home. This is a good example of why we get all the people at the table that we get. Um this started out as a larger ask and we were able to because of the people were that were at the table. Um the um JCAP program at the jail was able to say we have volunteers who we can come and they can do some of this labor. Probation was able to say hey we'll make some of our people come and do some of the work there and we'll count that as their community service hours. So we were able to lower those labor costs right from the top just by having people at the table. So I thought that was a

really great example of why we have this committee. And so the total cost of the project was 213,000 um with 163,500 inind contribution. They were asking 53 thou or 50,000 and once we got the that labor cost down we were um actually recommending 37,500 splitting that between the city and the county and that can come from restricted because it lines up with those core abatement strategies perfectly. The next one was the Wildcat solid waste management and this is a vape recycle program. This one really kind of hits home I feel like for um this city and the count county one it's protecting our environment. What people don't realize that are in those vapes, besides the liquid that's going into our landfills, there are lithium ion batteries and there are lots and lots of um reports of trucks catching on fire because we put those vapes in the trucks, they get crushed. What's else in the truck is paper, right? And so it sparks, it causes trucks to catch on fire, and we're putting our city and county workers at a big risk. And so we felt like this was a two-fold project that was really protecting our city and county workers but also protecting our environment. Um the Wildcast Solid Waste Management could do this for really reasonable cost. They have a just a place that they can take them where they take them apart and dis and get rid of them environmentally safe. So that would be a thousand from the city and unrestricted. Um the next one was the emergency application for the sheriff's office and jail staff and that would fall on the county. So that part would not be anything funding from the city. You can look at the other requests. You guys

just we like you to know what the full ask are for for transparency reasons. So the next steps would be um approved agencies would need to sign agreements. Um they all are required to submit their data to me. Um and then I help the city do the required reports which are due in September of every year. And then we will now meet quarterly to approve applications um and do any budget reallocations and then the next grant application would be the fall grant cycle. And I'll actually remember to come this time. Do you have any questions about any of these recommendations?

Do you need the amount? I have Do you have the amount? I have what it was when we met. Um the city restricted was at $82,38.28 and the unrestricted um was $14,2281 and that was in April. It shouldn't have changed because there it is. Yeah, there is more actually than seems like it changes a lot. No, there we are. Okay, up here. Yeah. Yeah. Okay. So, we actually have funding to cover this. So,

yeah. And these are that like I said, that is a year's worth of allocations actually, not six months worth. So, If council approves this tonight, will we be ready to distribute immediately? Yeah. After we do our agreement letters, okay, which I have I still have those, so I can just change the template. Yeah. Yeah. Okay. Does anyone have any questions for

I'm going to put my healthy communities hat on for just a minute. I I want to tell you guys thank you. I there was a huge um sewer issue with the in our backyard and I just want to tell you that your departments did amazing job and they communicated us with us well and you know it was not a good situation for anybody but it was they were very helpful and very kind and I appreciated it very much and I know you always get people in here complaining so I just wanted to say thank you. I mean, they made the best out of a bad situation for everybody. And you don't hear enough good. And I want to say thank you for the street department and the FPD and to Mayor Sheets for their help with walk to school day and the 5K. Those are big events. 250 kids walking to school at one time is you got to worry about their safety and you know between 650 and 700 people at the 5k on Saturday walking and you know they just did an amazing job of pitching in and helping and we do appreciate it. So thank you very much and I I know sometimes you never hear the good stuff so I wanted to make sure you hear the good stuff too. So thank you.

Thank you Laura. We appreciate and we appreciate healthy communities. They do a lot for our community. Thank you. So, do we want to make a motion? I move we approve opioid settlement committee recommendations. Second. I think I heard Councilman Stevens. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Krenshaw. Hi. John Large. Hi. Robert Stevens. Hi. Clarence Woren. Hi, Eric Woods. Hi.

Okay. Um, next we have Do you want to introduce him, Brian? Sure. Brian. Yeah. Come on, Brian. Next, we have Patrick Connor with Pretty Well Tapp to talk about wheel tax.

Thanks, Brian. Appreciate it. Thanks, Mayor and Council for having me today. As Brian said, my name is Pat Connor. I'm with Indiana LTA program at Purdue University. And the LTAP stands for local technical assistance program. So, we're an extension program for civil engineering. So, we provide research and technical resources and training um for our city street departments, county highway departments, local elected officials, everybody involved in our local transportation planning, processing, planning. I said planning already. Uh but so um I have a few handouts I brought. I'll just pass those around if you don't mind. And I have about an hourong presentation not quite an hourong presentation but I you know we do training on this and talk about what the wheel tax is excisur tax what it means how to how to estimate the revenues how to use the revenues and all the nuances to it. Um but trying trying to keep things condensed a little bit for tonight. If there's further questions, happy to come back, happy to help. Um I go around the state giving this training um all around the state. I was in city of Bedford a couple weeks ago and I live in Rosville, so it was a great drive down the road for me to to get here except for all the road closures trying to get down here, but uh I got to learn more more of the streets. Um but to keep things um you know, just to keep it simple, I guess. Oh, the other thing I always like to mention is that I'm not here to advocate one way or another for this. I am a completely neutral um bystander to this and my goal is to have the the council and the mayor and everybody involved that's going to be possibly adopting this ordinance. Um just all the best information they can to have an informed decision. So, there's no skin in the game for me. I've been to some of these meetings and people accuse me of like, well, what you you're here because you get more money if we adopt this. That's not the case at

all. Um, so I just want to throw that out there. So, basically what we and if you look on those papers, you'll see the word low hut. And if if you went through the full presentation, you understand we kind of changed it to local option highway user tax in our office. Um, 20ome years ago, Professor Purdue coined that that term. So, it's kind of stuck stuck in our office, but what it is is a wheel tax and excis sir tax. They're actually two different ordinances. Um, two different two different taxes. So, instead of keep saying wheel tax and excise sir tax, we call it low hut. So, just uh to clarify there. Um, but what it is, it's just an a registration fee that you pay um on your on your vehicles. The excise sir tax is your cars um your trucks less than I want to say 11,000 lbs. of trailers, lightweight trailers, motorcycles, mopeds, um, and those types of vehicles. Um, and then the wheel tax is your your semi-truckss, semi-trailers, heavier pickup trucks, um, greater than 11,000 lbs. So, every vehicle in the county pays or in the city um, would pay the either the wheel tax and exciser tax or the exciser tax. You don't pay both of them. It's based on vehicle classification. Um the maximum the minimum is $7.50 for the excise sir tax. That's your cars. Again, maximum is $25 for municipalities. And then and then the wheel tax the minimum is $5 and a maximum of $40. Um the requirement from statute to and be able to adopt it is to have an approved asset management plan. Um which city of Frankfurt does. So all all you know meet meet those requirements. Um, but a couple other notes to to point out. Right now, the county has a wheel tax, exciser tax. So, everybody in the city of Frankfurt is already paying the wheel tax, exciser tax. Um, their rates are listed as you

see on on the document there, $25 and $40, which would be the the maximum for the municipalities. Um, except for I made one clerical mistake on there when I was putting this together this morning. Um I believe their mopeds or motor driven cycles are $10 and the motorcycles are 20 $25. So that the bottom dollar would change a couple thousand u from that but it kind of gives you a good still gives you a good estimate ballpark of what that um estimated revenue would be. Um, the other thing to point out, um, you know, Brian and I talked last fall about coming in here and giving this, um, presentation to you, and I'm glad I didn't, um, because Senate enrolled Act 179 this last year, um, changed how the municipal wheel tax and county wheel tax works together. Um, before this year, um, if the county and municipality in that county had the wheel tax, the residents would pay in that municipality would pay both the county wheel tax and the municipal wheel tax. So like Fort Wayne is a good example. They were were one of the first cities to adopt a wheel tax um when they made that code change back in 2016. And so the residents in Allen County has a wheel tax. City of Fort Wayne has wheel tax. So those residents pay both of them. Senate enrolled act 179 um we say unstacked them. So going forward any new ordinances um from today going forward um they would be unstacked. So what that would mean is the residents of Frankfurt would pay the wheel tax and excise sir tax and that money would go directly to the city and they wouldn't pay the county wheel tax. Um so so they wouldn't be stacked anymore. Uh what other notes I have on here? Um the revenues I showed you we got the estimates from the BMV. That's 2023 data. So it's not the most current data but it doesn't really change that much year to year. Maybe a percent or two go

up or down. Um, so it's still pretty reflective. Um, House for House Enrolled Act 1461 last year where this became more of a hot topic is that they changed the community crossings matching grant program to where um, before it was about $250 million a year grant program. Um, and you could apply up for a million dollars or a million and a half dollars um, depending on what INDOT said that year. And now it's back at a million dollars. Um, and so almost every community there was enough money kind of go around to all the applicants in that program and now they made it a hundred million dollar year program. So it's much more competitive. This last fall was the first time they saw this reduced amount and um about a third less than half maybe a third of the applicants got awarded the money. So it's much more competitive. Um, but what they did with that additional money is kind of well, first of all, they gave $50 million to Indianapolis if they can match it with $50 million. Um, and there's some other monies in there that goes towards railroad tracks and a couple other state programs. Um, but the bulk of that rest of that money goes to what they call the new lane mile direct distribution. So if you have the wheel tax and excise sir tax every year you'd get a direct distribution without having to apply for it from the community crossings matching grant program. Um on this other form I estimated what that would be for this next year. Um they're estimating there's a couple moving parts to this. Um, and I've and it's changed from last year, but what they're estimating right now, um, for next year be about 80 to 90 million in that lane mile direct distribution, which would mean somewhere between 67,000 to $97,000 for the city of Frankfurt based on their lane mile data. Um,

what else do I have on here? I would also recommend, last thing I have on here, u recommend coordinating your ordinance with the BMV to make sure that all the vehicle types are included. Um, Floyd County last year um tried to pass the wheel taxis tax and left off a few vehicle classifications, so it was rejected by the BMV. So, they had to go back and adjust it and um you know, all the the hot press you get from adopting wheel tax and having to go through that twice. So, wasn't fun for them. they're happy to review the ordinances ahead of time, make sure that all the vehicles are included in there. Um, and then the other thing I just, you know, talked through this this form here that I passed out, um, the city, um, based on the county wheel tax, the city currently collects about $182,000 a year of that. The way it works, everybody in the county pays. it goes to the county then county distributes it based on a formula and the based on that formula the city would get about $182,000 um if Frankfurt adopts it at the same rates as the county um that money would not go through the county goes directly into the come to the city and that number would be about $392,000 um and then if they adopt the wheel tax sir tax and then like I said it would make them eligible for that direct distribution of say $75,000 or something like that. Happy to answer any questions if you have any questions on that. I know that was pretty quick, but a lot of information.

So, currently we get the 182,000 from the county distribution, but if we do our own, then ours would raise, but then I'm just going to be honest here, counties would lower. They would get less tax in. So, you when you say yours wouldn't raise, your revenue would raise. It wouldn't raise the rates on the city residents at all. Yeah. And then it would lower dispersed or value. Yeah. Yeah. Because the way the way the distribution works is that if a county has a population less than 50,000 people, it goes 80% based on mileage and 20% based on population.

So it more heavily favors the counties the more the counties with less than 50,000 people. And in order for us to adopt the LMDD, we would have to do the tax. Is that correct? Um, so yes and no. I I mistyped that on there this morning. I put that together this morning. Frankfurt can't adopt the lane mile direct distribution. I meant to put on there and you can pencil this in. If Frankfurt adopts the wheel tax, they would receive the lane mile direct distribution. So you don't have to apply for it.

It would come automatically. Um we work with the controllers's office, state board of accounts and the BMV. BMV tells us who has adopted wheel tax. We say who has approved asset management plan and then the controller then would just disperse money June 30th of every year. So just as long as we uh take care of each one of those. Okay. Yep. Okay. To clarify with the BMV when you send the ordinance that would go to the state BMV. Correct. Okay. And then this wouldn't prohibit the city from applying for CCMG. They would just automatically get that LMDD in addition to any CCMG award. Is that correct?

Yes, great question. And just elaborate a little bit on that. I'm not sure where the city is at and where they apply for community cross how much they apply for community crossings, but let's just say INDOT sets that maximum at a million dollars like it is right now. Like there's counties out there that would could receive over a million dollars in the lane mile direct distribution. So, they wouldn't be eligible to apply for the grant program because they would hit that max. So, um if let's just say City of Frankfurt to make numbers round receives $100,000 in the Lane Mile Jack distribution, they could apply for $900,000 um for the grant program. Okay. The Was it 4450?

Yeah. Yeah. So, if you guys are your last round was for 450, is that what you said? Yeah. So, if you're at 450, this would be then you could still apply for 450 and have an additional 75 to $100,000 um in that grant program. So, I also heard at one point that we would not be eligible for CCMG unless we did that, but is that not true? No. So you can you can still apply through the the more competitive avenue of community crossings $100 million without having the wheel tax and exciser tax. The wheel tax exciser tax just makes you eligible for that direct distribution part of it. Okay.

Anybody else have any questions? And it's by September.

Yep. So in order for the so September 1st is the date to keep in mind for that wheel tax and excise surf tax to go in effect January 1st. So in order because it they collect vehicle registrations on a calendar year basis. So in order for it to be set up to start collecting January 1st, you have to have adopted by September 1st. And that's also the same date that they're saying that you need to have it adopted by in order to receive the lane mile direct distribution. So next year, so June 30th of next year. So if you if it's after September 1st, then you would be eligible for that next year. You know, you'd start collecting wheel tax the following year and you'd be eligible for the lane mile direct distribution the following year. Okay.

Does this require renewal on an annual basis? The only thing that you'd have to renew uh you guys wouldn't have to renew anything well is the having the approved asset management plan. So every year we you know collect we collect all the asset management plans in our office u for the community crossings smashing grant program. So that's we would work with the state on who has an approved asset management plan or not. So as long as you guys keep submitting your your asset management plans then that's all that you need to do to to keep the program going. Anybody else have any questions?

I do appreciate you coming up and going through all the detours and it's no problem at all. But this is very informative and I think if we have a, you know, we have to make a decision by September 1st if we want it to go into next year is something we need to know and I didn't have a a clear understanding of how that worked as well. So, happy to come back anytime too. So, okay. Yep. Thank you. Thank you. Thank you.

Okay. Next, we have the approval of the CF1s. Do you have those, Carol? Yes. Um, we have received two CF1s. One of them we just received this morning. Um the first one is for Wesley Manor Southside for a real estate compliance form and the second is Fredo Lelay which we've already you had already approved their compliance form for their real estate. Now they are asking for their business personal property. I move to accept I move to accept CF1s for Fredo and Wesley Manor Southside. Second. Roll call, please. Steve Beardsley, hi. Isaac Chavez,

hi. Taylor Krenshaw, hi. John Large, hi. Robert Stevens, hi. Clarence Worvin. Hi. Eric Woods. Hi. Okay, those approvals pass. Uh, next, the employee health clinic. Could you want to talk to us about that?

Sure. Um, so, as you know, we've been working toward uh getting a different employee health clinic and we have a um an agreement that is from Ascension. This agreement has been approved by the utility service board. It was approved by the board of works. Because it's a new um contract, we wanted to also have the council approve it. Generally speaking, if the council has budgeted for it, then the board of works approves the contract annually. Um but because it is a new contract, we wanted your approval as well. Um this contract would uh provide all of the services that are listed in there. I worked with Cheryl to kind of go back and forth um on some of the uh some of the things that we wanted to make changes to. So, I did provide a redline copy which shows the changes that I have recommended. This has not yet gone to Ascension. Um we wanted to get it through all of our um boards, but I do understand based on the communications from Cheryl that we expect that they will have no problem with the changes that we discussed. There is a um 3% annual increase instead of a 5%. So that was a change that was made and then biometric screenings were added um as well.

Does anybody have any questions? Well, to clarify, this change in the clinic will be at less cost than our contract with IU. I mean, it's probably good the council knows that. And we will have additional u office hours available with ascension. Yeah. And and isn't Clinton Prairie coming on to the plan as well? That's my answer. That that helps. Yes, I believe that that is correct. I don't think they are immediately, but they will at some point. Yeah. I don't know the date though. I'm sorry.

Do we need a motion then? Probably. Yes. A motion to approve would be appreciated if if the council uh approves. So moved. Second. Roll call, please. Steve Beardsley. Hi. Isaac Chavez. Hi. Taylor Crrenshaw. Hi. John Large. Hi. Robert Stevens. Hi. Clarence Woren. Hi. Eric Woods. Hi. And mayor. Before we go go on to the next one, can we go back uh on the wheel tax? Um things get kind of crazy in August with budget season. Uh I assume this would need to be a two uh reading ordinance. Can we look at trying to have something so we can at least discuss it in June? Okay.

When you say can we have something, do you want an ordinance to discuss or what are you hoping for? I I'd say an ordinance cuz we're going to need I I I'd hate to see this jump into August when things get really okay. Heated. Do you want me to have the ordinance through the BMV before the June meeting or after the June meeting? Explain the difference. So, um, if I send it through, if I get it prepared and send it through the BMV, then in June it would be ready to pass. Um, or I can wait and see if you want to move forward with it and then send it through the BMV before the July meeting. It's up to you on on when you want me to do that.

Does everybody think? I think we can wait till July u and then have second reading. Plenty plenty of time. Well, what what we'd want to do is we'd want to get the ordinance in June, discuss it, decide if you want to move forward with it. If you want to move forward with it, then I would send it through the BMV, and then in July, we would do first reading. In August, we would do second reading. Okay. Would be my recommendation. Make sure then we have that on the agenda to discuss in June because uh if we do it, I don't want to miss that September date. Absolutely. I will put it on my list. I'm sorry to interrupt there. Okay. Yeah, we're ready for the American structure point contract.

Okay. Um so for the um comprehensive plan, we had a committee meet and before as part of the grant application process, we had to kind of have an idea of what company we would want to use for the comprehensive plan so that we could apply for the grant. We previously had a committee get together and uh did a request for proposals and got those um those uh choices and the committee selected American structure point. You have in front of you an agreement with American structure point to move forward with the uh comprehensive plan process. So we are asking for approval of that agreement.

And I do want to make mention that nothing has been done on the comprehensive plan. I I think there's some misunderstanding and some people think that we've already moved forward. We have not. This is only for the funding portion of the comprehensive plan. So, uh and then once if that's all done, then we can bring our committee together or go through the city plan. I mean, there's a process by state statute. Yeah, there's a state statutory process. It needs to go through the city plan commission to a degree. There has to be a group of people involved. they have to do public meetings and the um American structure point would kind of walk us through that process and make sure that we comply with state statute.

Yeah, I just want to make sure that was clarified. Nothing has been done on the comprehensive plan. I think some people have thought that we've already moved forward to that and we have not. We're just trying to get the funding in place. So, you need a motion to approve the agreement. Yes, please. So, made second. Roll call, please. Steve Beardsley. I Isaac Chavez. Hi Taylor Crrenshaw. Hi John Large. Hi Robert Stevens. Hi Clarence Woren. Hi Eric Woods. Hi. Okay. We have the approval for that then. Do you want me to go ahead and talk about the grant? Yes.

Okay. Um and then the next contract that you have in front of you is the grant administrative administration contract that we briefly discussed earlier. This is for the um group to go ahead and administer the Oakra grant so that we meet all of the requirements. Um, and they set that up for the city council. So, we wanted to bring that before you as well. I think everyone should have a copy of that. Correct. Yeah, they should actually have a

red line red line version as well. Yeah. Yeah, I made some changes to what they proposed. Excuse have a motion. So move second roll call please. Sorry Steve Beardsley. Hi Isaac Chavez. Hi Taylor Krenshaw. Hi John Large. Hi Robert Stevens. Hi Clarence Worvin. Hi Eric Woods. Hi.

Okay we have approval for that as well.

Okay. Is there any other business? Anybody have anything? Yes. I just wanted to let you all know that we are uh we have just basically finishing up um our audit for 24 and 25. Um everything appears to have gone very well. They will invite all of you to an exit interview sometime in mid June. anyone is anyone on council is is able to attend and it will not constitute a quorum because it's a state called meeting. So be be on the lookout for that. I'm sure several se several of you probably got the questionnaires for for the audit as well. But it went really well.

Good. Good. Okay. Anything else? I'll take the motion. Motion made second.