Planning & Zoning Commission - Regular Meeting

Uh good evening. How's everybody doing? Um we're going to start the planning and zoning commission meeting May 6, 2025. Um first order of business is a pledge of allegiance. So if everyone would please rise and face the flag. Okay. Um, the first thing that we will do is a roll call. Um, all right. [Music] Um, I wasn't sure if Dev was gonna do it or did that get stepped down to somebody else. So with her we'll progress up here. Here I'm not hearing anything. How about now? There you go. I didn't hit the right button. Sorry, Ron. Um, let me see. We're at Commissioner Glover here and Commissioner Nelson and Commissioner Bilicki here. And so we have seven for quum. That works. Okay. The next thing on our list is the notice to the public. So, um, first is the public meeting ground rules. If you wish to speak, please pick up a speaker request form. These forms are located in the sign-in table. Please complete the forms and present it to Secretary Deb Abbott. Prior to the

public comment section of this agenda, the chairperson will call your name during the public comment section of the agenda. Your comments and questions from the members of the public will be limited to three minutes. You will not be recognized to speak until you have filled out the form. Please address all comments to the planning and zoning committee. If you have a question for a petitioner, please address that question directly to the commission. All questions will be referred to the petitioners at the end of the public comment portion of the agenda. The commission demands respect and courtesy for others during the spe proceedings. Inappropriate behavior will result in the forfeite of the speaker's allotted time and may result in the removal of the proceedings. The planning and zoning commission wants to hear what you have to say about the items on today's agenda and as it relates to the cases of present. Um the next thing is just a notice to all the petitioners. Um this first thing is that a simple majority vote of the commission shall be necessary to constitute a positive recommendation of the board of alderman. And the next the board committee meeting will be Thursday, May 8th, 2025. And the next board of alderman meeting will be Thursday, May 22nd, 2025. Um, okay. I will now move to the approval of minutes. Um, so everybody, uh, commissioners, um, did everybody have an opportunity to look at the minutes? Did anybody have any concerns or questions? If not, can uh somebody make a motion to approve the minutes? I'll make a motion that we approve the minutes as written. I'll second. All right. Um do we just this a roll call? Just a voice. Okay.

Um so I forget how what do we say? Is all in favor? I thank you. Any opposed? Uh sounds like none. Awesome. Um, we'll go ahead and approve the minutes for March 4th, 2025. Okay. Uh, all right. So, the next step is our, uh, public comments. And actually, Secretary Abbott has a speaker request form, and it is from Alan Bruceesi. Bruski. Awesome. Uh Allan uh if you wouldn't mind come on up and if you want uh you know whatever you feel comfortable but if you don't mind coming to the podium and we'd appreciate that because the people who are remote we do we are doing a zoom meeting as well speaking to the mic they'll be able to hear you um so um Allan what we will do is uh you know provide you three minutes to speak uh upon the topic um hope it does relate to today's meeting but if not I guess we'll find out. So, um I'm going to go ahead and start a uh a timer and uh yeah, uh Alan, we're excited to uh hear about you. Oh, I do see that you will be he'll be talking about the Mercy Medical Facility. And then for the record, would you please state your address? Sure. All right. Thank you. Thank you for giving me the opportunity. Alan Bruski. I live at 11 Brookwood Drive. Uh and I'm I am speaking on the the Mercy Medical Facility. Uh I'm not sure if this is the right time to do it, but this is it is. Um so we are in full support of the the Mercy Medical Facility going in there. So I want to make that clear up front. Uh but the one thing I did want to comment on is there's four flood lights on the southwest side of that building. Those

shown shine right into our backyard and into our house. Not only on this building, but on the the people that the place that was in it before that. and it is a little bit of a nuisance for us. I don't know if there's anything that could be done uh on that, but if if it's possible, that would be great. I'm not sure what a solution would be. And on really, it's only it's really bad in the winter when there's no trees or in in the evening. Uh when the trees are full like it is now, uh it's really not too bad. Um but once the winter gets here in the evening, it really really shines bright. So appreciate you hearing my concern. Thank you. So um I would suspect somebody from Mercy is going to be here today. So um I would think it sounds like somebody raised his hand. Um maybe that gentleman will uh listen and make some appropriate changes. Um that he'll probably hear you out. I don't know. Well, Amy, is there other communication that can happen from um staff? Sure. U we can make that part of the conditions of approval that that uh no light can shine um and be directed onto uh any residential property. That can be part of the conditions of the special use permit. Thank you. Awesome. That's all I need. Yeah. No, that's great. Great. Thank you uh for your comments. All right. So that takes us Oh yes, Mayor Mor. Um, under public comics, um, in reviewing the tape from last month, unless we speak loud and speak right into the microphone, you cannot hear. So when we talk and we go here or go here, nobody can hear and it's it's real difficult. So I'll second that. I can I can the two

that have just spoken, Joe and Allan. We're cutting in and out. I'm sorry, Ron. What' you say? No, I'm kidding. Um, okay. Yeah. Uh, we'll try to do our best. Um and you know uh so anybody who does come up to the podium we are not trying to uh you know be strict on speaking to the mic but I will go ahead and just apologize ahead if we mention it one or twice while you're speaking. So thank you. Thanks Mayor Morph on that as well as well. Okay. Uh let's jump in right on in. Uh first we'll move into old business which is case 2024 TXT12 consideration of amendments to the zoning code related to the comprehensive development plan. I believe that has been continued to the next planning and zoning commission meeting. So so we just need a a motion to continue. All right. Great. Um does anybody want to make a motion or can I You can. All right. I'll make a motion to move this to the uh next planning and zoning meeting. Um which I guess we'll find out if we're going to have one next month. Look like Okay, then we'll continue. Nope. That would be up to you, but we'll get to that. I'll get the director's report. All right. Okay. So, whatever the next planning and zoning meeting, we will continue this. That's my motion. All right. We got a second. Um I'll do uh is all in favor? I Anyone I will slow down on that opposed Ron. Thank you. Um we that's pass but we'll move on to the next item which is new business. Uh, first one that we have is consideration, I'm sorry, is case 2025

SPR03, a petition by Sherry Stefins for site plan review of proposal hotel building Hampton Inn and Suites at 942 South Highway Drive. The property is zoned HP1 Hospitality Park District. Um, so Amy, uh, would you introduce us for us? Sure. Thank In in December, a site plan review was approved for a new five-story Hampton Inn and Suites um hotel building at the subject address. The petitioner has now revised the request and is proposing a fourstory um Hampton Inn and Suites with a revised slightly larger footprint. Um and the building is also more centrally located on the lot. It has been shifted um north about 33 to 35 ft um to allow some additional parking at uh behind the building. Um the building will still include 93 guest rooms. It does meet all required setbacks and buffer area requirements. However, it is noted that in order to provide the buffer area on the west um lot line, 20 parking spaces are proposed within the existing 24 foot um ingress um egress access easement um and as well as a portion of the landscaping since this is the only means of ingress and egress for the uh lot to the south. So those 24 or those 20 spaces will need to be relocated. Um no no parking spaces can be uh located in that existing access easement. Um there are two other access easements on the uh lot um or to access the lot. One is um on actually on the lot to the east and that does provide access to the lot to the east and the subject lot. There is a third access easement um that has not been constructed and the development plans do not show that that will be um constructed. So it is recommended that that easement be vacated. Um the elevation plan showed that the

overall building height to the roof line is 51 ft. The maximum height uh for the district is 50 ft. However, additional height can be approved under site plan review. And if you'll remember the previous five-story building, uh they we did approve um a 61 foot overall height. So this will be uh 51 feet in lie of 61. And the uh proposed building materials are Ephus fiber cement board and architectural wood panels. And this is the same alternative material that was approved under the previous site plan review in order to maintain market identity. Awesome, Amy. Thank you. Um, so just to kind of recap, they've lowered it. Yes. Gone wider. That's correct. And they have removed some parking. No. Um they have not removed parking but the the parking spaces on the east or on the west side here will need to be relocated because they are partially in that um that uh existing easement um which is the only means of ingress and egress to this lot here to the south. Okay. And they need to come up with Yeah. Yeah. So, they'll just need to relocate those spaces in order to provide the the minimum number of parking spaces, and those can be provided here in this open area in front of of the building. Okay. All right. Um Okay. Um commission, uh commissioners, do you have any questions for Amy or Mayor Morath? Do you? No, I don't. I uh I think you u you said that well. It's just a reduction in the height. Even though it goes over by one foot, but the footprint is a little larger. I I think it's a little better plan. Still plenty of room on the lot though.

Yes. Right. Yeah. I'm still confused about the getting in and out. Um how many entrances altogether are there going to be? There will be two entrances and those are the existing entrances um that as they exist now. So there's this uh the eastern entrance which is actually located on um the adjacent lot to the east and that does provide access to it will provide access to the subject lot and then the existing um western access east end. So there'll be two entrances to the hotel lot. Okay. And even though the one entrance is on the other lot, that doesn't belong to this lot, there's no issue or is that there is an access agreement um for all three easements? Okay. Okay, good. Thank you. Um any other questions for you before I bring up the uh person representing hotel? No. Um, do we have someone representing? Um, uh, I don't know if it's Sher Steins. Yeah. Oh, yeah. You want to come on up? Awesome. Uh, I don't think so. If you just come on up to the podium again, you know, for the group, please speak into the mic and uh, state your name and um, your address, please. Yes. My name is Sherry Stephins. Um, do you want the property address? Um, I represent 942 South Highway Drive, Breton. Cool. The proposed Hampton and Hill Awesome. Okay. Um I don't know if you wanted to speak a little bit about it. If there's any anything any other color or context you wanted to add that maybe Amy didn't cover. Um anything you wanted to add? It's it's basically a version of what you saw previously. Just slightly modified to lower it a little bit and and widen it. Um it just worked out better for us both monetarily and and for sight reasons. So

that's why we modified it, brought it back. Do you see any issues finding space for the No, we'll just relocate them to the front. We kind of wanted the green, but that's okay. Yeah, a little less green. Um, commissioners, uh, anybody have any questions for Miss Stefins? You're still a Hampton in? It still is a Hampton in. Everything is the same. Um, pretty much it's just the height and lay out a little bit. Um, how many rooms? 93. What was it before? I think it was is about the same. Yeah, 92 maybe. Okay. I think one less. Just works out differently how the layout. Okay. Um, if there's no other questions. Oh, yeah. Go ahead, Commissioner. Um, thank you. Um, question on the the suites. There's no cooking in any of these rooms or anything, is there? I mean, they have microwaves in there. Most all have microwaves, right? That's it though. And like a refrigerator or something, but no stove units or anything like that. Right. Right. Those would be the extended state. Hampton's don't do that. Good. Thank you. You're welcome. Uh Ron, did you have anything? I do not. All right, then. Um Okay. Uh so before we make a motion, I need to read off uh a couple summaries, recommendations. Um and then you would need to agree to those. So quite a few here. Um all right. So should the So hang on. We've got a we got a few. So, um I'll I'll read these off and then if you just would reply yes uh or no, I guess um uh and we can move forward. All

right. So, should the commission should the commission recommend approval? Staff suggests that not less than the following conditions of approval be considered. This approval is solely for the proposed site development for proposed hotel building Hampton Inn and Suites at 942 South Highway Drive as indicated in the plan submitted by the petitioner and dated April 3rd, 2025 with the following conditions. One, the site plan shall be amended to A indicate the required buffer areas along the property lines. B indicate the primary floor area lot coverage to the total lot area. C. Provide the required number of parking spaces and the required accessible parking spaces dimensions or parking space dimensions. D. Provide payment pavement material details in compliance with chapter 430 article one of zoning code. Yes, sounds good. Number two, no parking spaces or landscape islands will be permitted within the existing access easements. Yes. Number three, approval of the site plan review renders the previous site plan review null and void. Yes. Number four, the building height in excess of 50 ft is approved as allowed under section 415.190F. Yes. Number five. The proposed building materials indicated on the elevation plans are approved to maintain the prototypical design for market identity as allowed under section 415.190F3C of zoning code. Yes. Yes. Number six, minimally separate building sign and major land distri disturbance permits will be required. Evidence of MSD approval will be required before a land distributance permit is released. Yes. All right. Two more. Following review of MSD and

FFPD fire department, any needed changes to the submitted plans may be administratively approved by the community development director. Yes. Number eight, compliance with all other applicable city Benton City of Benton codes and ordinance. Yes. Awesome. Thank you. We're good. Yes. That's it. Good. Thank you for um Okay. Uh does somebody want to make a a motion on this? All right. Uh Commissioner Glover made a motion. Anyone second? All right. Uh Commissioner Vily second. So let's do Amy a roll call vote. Yeah. And that was just for the record. That is a motion to approve with approve. Yes. Yes. Great. Thank you. Uh Commissioner Glover. Hi. Commissioner Bilicki. I vice chairperson Cheryl I secretary Abbott I mayor Morath I alderman Harrell I commissioner Nelson I motion approved um thank you and good luck all right we are continuing with new business and we will move into case 2025 SUP06 Six. A petition by Mer Merc Mercy Health East Communities to operate a medical facility at 1203 Smiser Mill Road. Property is zone C2 Commercial District. Um Amy, uh as as usual, would you please give us a summary on this? Sure. Um the subject building has been occupied by Mercy and operated as a medical facility since its construction in 1999. At that time, a special use permit was not required for a medical facility. However, under the current code, it is required. So, that use was considered a legal non-conforming use. In late uh 2023, there was a water line uh that was broken in the building that caused some

extensive uh flood damage and the building and the facility was closed for that repair. Um the code does allow for the continuence of uh non-conforming uses um under certain provisions. However, in the event that a non-conforming use is discontinued for nine months or more, regardless of its intent to resume that that use, any subsequent use of the property uh does need to come into compliance. So, because the facility was closed for more than 9 months while the flood repair was ongoing, an SUP is required in order to resume operation as a medical facility. Uh Amy, thank you very much for the summary. [Music] Um, commissioners, any questions from for Amy? Nope. Uh, Ron, Commissioner, no, I have nothing. I just the the light uh issue brought up before maybe is that easily fixed? Well, why don't we uh bring up uh the individual um who will be representing the uh Mercy. Um so, if you don't mind uh please state your name and address for the record. Uh that would be great. My name is Kevin Thornton. I work for Northstar Management. Our address is 10820 Sunset Office Drive. Um, the address of the property is 1203 Mill Road. Kevin, can I ask that you speak into the microphone? You're cutting in and out. Sorry about that. Uh, the address in question is 1203 Smiser Mill Road. Um, again, we applied for this permit because we uh our office or our building sat under in construction mode for over nine months. So, that was the purpose

for us applying for the permit. And as far as the light goes, I will talk to our facilities department to see if we can possibly move it or turn it down. All of our work consisted inside the building, so we didn't do anything with the outside. So, I'm not sure, you know, how those are fixed to the building, but we can certainly take a look at that would be great. And um add that as a uh a condition on here too, so we can Uh, I'm sure Amy will be able to word this much better than myself, but um prevent lights from shining into neighbors yards. I don't Yeah, I mean, we can add the condition that that uh um all exterior lights will be positioned um in a manner not to uh shine on uh adjacent residential properties. Um any questions? No. Okay. Um All right. And then just uh you know in in in fairness to um our petitioner here um he's tall and the microphone's uh short. So Ron, he is uh you know our people who are on the call, he is doing his best to speak into that microphone. Sorry about that. Yeah. Thank you. Yeah. Um okay. So if there's no other questions, I'm going to read uh some recommendations to you and [Music] um I I just need to ask a question. Do I do I need to read one through five top or just face one through three?

All of them one through three. Great. Awesome. Okay, I'm going to go ahead and read through these. Um, yeah. So, uh, based on the above, uh, so should the commission recommend approval of the request, staff recommends not less than the following conditions be considered. One special use permit is solely for Mercy Health East communities to operate a medical facility at 1203 Smiser Mill Road as indicated on plans provided with the application dated April 4th, 2025. Number two, a separate occupancy permit through the city of Fenton will be required. Yes. Three, compliance with all other applicable city of Fenton codes and ordinances. Yes. And uh four uh exterior lights uh we will prohibit them to shine on adjacent properties. Yes. All right. Okay. Uh does someone make a motion to uh move this forward? Yes, Commissioner. Awesome. Thank you. Uh do we have a second? I've got commission. All right. Um, Amy, would you mind making a uh roll call vote? I'm sorry. Was that Commissioner Glover that made It was Commissioner Glover. Yes, sure. Uh, Commissioner Nelson, I. Commissioner Glover, I. Commissioner Bilicki, I. Vice Chairperson Cheryl, I. Secretary Abbott, I. Mayor Morath, I. Alderman Harrell, I. Motion approved. Awesome. Thank you and good luck. Okay. Um, as far as new business goes, two down, two to go. Uh, our next one is case 2025 SP04, a petition by WGI Incorporated on behalf

of Amazon for site plan review of a proposed accessory structure, which is an automotive vehicle inspection building at 655 Assembly Parkway. The property is zoned PID, planned industrial development. Uh Amy, if you would please give us a uh summary. Sure. Um Amazon is proposing to construct a 1450 ft automotive vehicle inspection building that is considered an accessory structure. Um it will be located within the rear yard as required on the existing parking lot. Um, Amazon fleet vehicles will enter through um the western um drive entrance um and circle around to access the AVI building um and then they will drive through the AVI building from north to south. Um the AVI building uses AI technology to inspect the vehicles and from there they will either go into the um designated van parking areas, the queuing areas or the loading areas before exiting the lot through the middle um driveway. Um there are no proposed changes to the current drive entrances or the site circulation, but as stated previously, the building will be located in the existing parking lot and that requires the removal of 22 spaces. So the remaining 715 spaces well exceeds the minimum parking requirement for the use. So there are no concerns with removing those spaces to provide uh um the building on the parking lot. And the elevation plans show that the building materials will be metal sighting painted in gray with blue accents to complement the existing building. Thank you. That's a terrific summary. [Music] Um I do not have any questions for you, Amy. Uh do any of the other commissioners? No. Um Ron, how about yourself? So, is this like an inspection station that has equipment that automatically

inspects the vehicles that it's driving through or a repair facility? It will not be a repair facility. It will just be to inspect the building. It will the cars the vehicles the vehicles as they drive through. Okay. But I think that's a great question and I think we're all a little curious. So, why don't we bring up the person who will be representing uh WGI? Uh, do we have anybody here or on the phone? Hi there. My name's Derek Haddock from WGI. Hi, Derek. Uh, nice to meet you. You as well. Um, Derek, did you want to I don't know if you heard Ron's question. Um, but he was just asking, you know, which we think we answered appropriately, but is this just an is this a repair station or is this just a uh inspection? This is just an inspection facility. Amazon does have other initiatives where they do plan on doing repair facilities, but this site does not currently have one at the moment. And it could be a future thing that comes up. Right now, it's just like an inspection item that kind of keeps track of maintenance, any potential vehicle repairs, and it kind of sends it through the AI world. And they are able to keep a database of all the information needed for all their vehicles to keep them on time for their maintenance needs and checkups and kind of makes it a clean slate for each vehicle to be inspected equally and makes it so Amazon has record of their vehicles and it just promotes a safer vehicle environment for the drivers and people in the world that are accepting packages. Okay. Um, commissioners or mayor, um, any questions, uh, for Oh, you know, and Derek, I apologize. Um, you know, typically when we have somebody, they come up to the podium, but you're remote. Um, for the record, I know you

stated your name, but we do typically require address as well. Would you state your address? Sure. Address is 2510 Chateau Drive, Loots, Florida. Thank you. Um, then I'll continue back. Uh, any questions for Derek? I do. What? This is Ron. What are you inspecting? Like safety issues or maintenance issues or combination? Sorry. As as the vans drive through, there is a um, and you see in the picture there, there's a um, in the bottom kind of middle picture, you can see the dotted lines. This is like a uh, item that the vans are going Yep. that the vans drive through and it takes thousands of pictures kind of pictures for the body, any sorts of dents. In addition, it also there's sensors in there to detect all the AI sensors that kind of track your vehicle's progress. Uh tire pressure. It takes pictures of the lug nuts of the tires of the wheels to make sure, hey, you're missing a lug nut. Go get another lug nut to make sure you're safe on the road today. it it does a lot of unique items that help um make it real. If you go on to if you're very curious about it, if you go on to Google, you could actually Google Amazon ABI and they give you like a quick video. It's like a minute or two. It shows the same it shows this same item except on the inside of a building where they had room to do it. It's it's pretty it's a pretty unique technology. Okay. Thank you. Absolutely. Yeah, that is uh pretty neat. And uh I just marked that video as something I'll watch later. So that's pretty interesting. Um so I do not see any questions um from the commission here. So uh what we will do is move this forward. I didn't I could not see any issues with this, but um do we have a motion to move this

forward? Conditions. Oh, yep. I need to read conditions. Yep. I was putting the putting that a little too soon. Sorry about that. All right. Uh Derek, I'm going to read some conditions to you and as I walk through those, uh you'll need to repeat either yes or no. Okay. All right. So, should the commission recommend approval, staff suggests that not less than the following condition to be approval conditions of approval be considered? One, the approval is strictly for proposed accessory structure automotive automotive vehicle inspection building for Amazon at 655 Assembly Parkway as indicated on plan submitted with the application dated April 4th, 2025. Yes. You minor changes to the site plan required by FFPD may be approved by the community development director when in compliance with the zoning code. Yes. Okay. Great. Uh, mun municipal zoning approval MZA by the city of Fenton and building permit through St. Louis County will be required. Yes. Compliance with all other applicable city of Fenton codes and ordinance. Yes. All right. Thank you, Derek. All right. Now, um, would somebody like to make a motion of approval? All right. Secretary Abbott has made a motion. Do we have a second? All right. Commissioner Bilicki has made a second. So, um, Amy, would you mind, uh, doing a roll call vote for us? Sure. Secretary Abbott, I. Commissioner Bilicki, I. Vice Chairperson, Cheryl, I. Mayor Morav, I. Alderman Harrell, I. Commissioner Glover, I. Commissioner Nelson, I. Motion approved. All right. Um, Derek, thank you. Thank you. Good luck. Appreciate it.

Okay. Uh, as far as new business goes, we have one more. Um, and let's talk about this one. It is Oh, new business. Okay. Case 2025, SPR05, a petition by Tori Woodcock of Woodcock Investments LLC for site plan review of a new restaurant retail building at 1920 BS Avenue. The property is zoned HP1 Hospitality Park District. Uh Amy, um please provide a summary. Sure. Um in March, the petitioner received a positive recommendation from the commission for site plan review for a proposed 460 ft um retail restaurant building with a drive-through facility. At the March 27th Board of Alderman meeting, the board denied the request, stating that additional information was needed um to address some concerns about potential traffic and stacking impacts the drive-through facility uh might have being adjacent to a existing car wash. Um it was noted during site plan review of the car wash in 2019 that a traffic study was performed to address similar concerns. That study was reviewed by St. Lewis County uh Department of Transportation, the city's public works director, and the city's engineer, and the the study with its conclusions was included in your packet um with this request. So, uh the petitioner is has submitted a new request for site plan review. Um there are no changes from the previous proposal, but uh Mr. Woodcock has stated he's been working to gather additional data to address the the board's concerns, including working with the adjacent car wash. Um, so, uh, he does have a PowerPoint presentation he will show tonight. And because Bulls Avenue is a St. Louis County road, um, staff did send the site plan review to the county's Department of Transportation and did not receive any comments or concerns back from the county. Would uh, so is that typical from the county? Would you take that as they didn't look

at it? No, they did look at it. They just didn't have any concerns. What? I Okay. What was proposed? Sure. Um Okay. Uh commissioners, uh what questions might we have for and um alderman and mayor, what questions might you have for Amy before we, you know, we move on any further? Um Amy, I guess just the the traffic study. Is this like group we use typically? Um we did not um uh do the traffic study. The traffic study was a request by the board um and it was done by the petitioner. And then have you seen this group before? Like we know. Yes. Yeah, they've submitted. Okay. Yeah, we're familiar with this. Okay. Yeah. And that was done in 2019 for the car wash. Okay. For the car. Okay. Great. All right. Um Okay. Uh group, no other questions. Do let's bring up um who do we have representing? Is it uh Mr. Woodak? Good evening. My name is Cameron Lucan with Wonderlick Surveying Engineering or the engineering firm that presented this before. Okay. Yeah. Awesome. Cameron, thank you for joining us. Thank you. Um, you know, I don't know. I'll probably just uh give you a few moments to talk to us. Tell us uh what what you want us to know and then I guess if you want to jump into your PowerPoint, that'd be cool, too. Sure. I think probably what we need to do, Amy, if you would be so kind to go to the last slide of our PowerPoint, uh the uh club car war stacking club cars exhibit a stacking plan. and I can get it share. Okay, there we go. And if you guys have any questions about previous issues related to this site plan, feel free to ask me.

But I thought I would just go ahead and jump to the last uh exhibit because this is the basically uh the major concern and ultimately the reason why it was denied. So, a little bit of history here on this particular property. Um, I believe this was originally developed as a title car wash and uh, it was run through at that time about that 2019 era. Since that time, it's now owned by Club Car Wash. Mr. Bartles is the one that runs that. Um, when we were here at the previous meetings, uh, there was concerns about the car wash and stacking on the bowls and we had looked at that. We intermittently looked at that and um we had not seen it to be honest with you. So we after the denial we dug into it further to to try to understand what you all were seeing down there and I spent some time on the site and I was I witnessed it myself and it was during a day on Tuesday. there's a uh basically a discounted day on Tuesday. And what happens is is that there's the western lane you see in green. That's the membership lane. Then there's the red lane on the east side, the paper wash lane. They call it the retail lane. And on Tuesdays, it's basically for non-members. You you have a heavy load of retail non-members. And in doing so, there's more time at the kiosk um to uh process the people coming to the car wash. And I believe that's what was I believe that's what was causing the problem. So in doing so, I knew I had to reach out to Mr. Bartles, the owner, and talk to him about this. But I wanted to show him what we saw and your concerns before I did that. Um and and some some background, Mr. Bartles is that um we are out in the Franklin County area and

he acquired another car wash out in Washington, Missouri. It was formerly a Tiger car wash and his business model is effective enough that the stacking that Tiger had built in Washington wasn't um large enough to accommodate his stacking and he worked with the city of Washington to accommodate that uh through that to get through that issue that the issue that you're seeing. So I reached out to him. I thanked him for doing that in Washington. And I said, "Hey, Mr. Waters, we got a similar issue here in in Fenton." And he agreed that the operational uh issue is is that and these are her his words, not mine, but basically on Tuesdays uh he sees a greater increase in the retail traffic obviously because of the discount of the car wash. and he recognized the fact that he could change things operationally within his operations to address the queueing out on Nabul's Avenue. And so I guess without getting into um great consideration of his his operations, I had a discussion with him uh in emails and discussions as late today that I said, "Hey, if the if the city of Fenton wants to reach out to you and discuss this, can you can you do that, you know, for us?" He said, "Yeah." Because at the end of the day, I told him, I said, "Look, this only benefits you because it's your patrons that are queuing out on the bowls. You know, it's it's we feel that our plan can survive by itself and not queue onto the private drive. U you know, as you kind of reviewed our plan, we think we're sufficient. It's it's his issue." And and I was, you know, trying not to be um more so blameful, but more educational. And he just didn't know. And that's the same same thing that happened in Washington. Um when he found out about it, uh he was very responsive in

addressing those concerns in Washington. And you could reach out to Washington if you wanted to find out how he handled that. Uh but I believe Mr. Bartles is is concerned about the queueing on the Bulls Lane. And I think um I can provide Amy to you his contact information and feel free to reach out to him and and talk to him about it, but he thinks he can prevent that from occurring on on the BS. And so I guess without be be laboring that point, um I open the floor to any questions you might have. Well, one uh thanks for bringing that up. Um then second, I mean I have my own questions and comments, but I'll let the group um speak first. Uh Ron, you included. Um so and and also just quickly, I know there was some additional information that was needed from board. Uh what what was that additional information, Amy? Do you know what was asked for that? Um they just did have concerns about the potential for stacking and they wanted to see how that would uh potentially be addressed. Um they wanted some additional they wanted some additional time um uh to have have those things addressed. Um but ultimately ended up making a motion to um Gotcha. They they made a motion to deny, but the request was for them to for the the group to come back with more information on the stacking before they decision. That what you're saying? Sort of. Yes. Okay. They they'd requested more information. Um there was there was a motion made um to continue the case. Um but ultimately they rescended the motion and then made a motion uh to approve uh which was then denied. Okay. I guess I was just curious. I what I wanted to be sure is that maybe Mayor Morath or

Alderman Harold, you guys can say, is this the information you guys were looking for? Let me interject here. Well, go ahead, Ron. Oh, I Yeah, there were there were lots of questions with the traffic and one thing I wanted to know is there's that drive in between the two hotels. I mean, do we see people cutting through there? Is that going to be an issue? Well, what kind of issue, Ron? Maybe uh be a little congestion to get into Jimmy John. I would think that's private drive. It is a It is a a private drive and the city has not received any um complaints from the the private property owners about people using that as it currently is developed. now. Yeah. Well, I've driven past there many times and I drove through there the other day. It was just a question that I thought I'd ask. So, I I guess the question then would be to the petitioner. You've had no conversations with that private drive owner to see if you could use that, if you could buy it or anything like that. That's probably a no. Yes. To be honest with you, sir, um I think that's an easement for the Right. Yeah. Yeah, there's a 30 foot there's a 35 foot private drive and utilities easement there. Yes. Yeah, I think that's what Ron's commissioner uh Harold is asking. Yeah. And you probably haven't done that. No, I or I'm I'm not sure they would even entertain something like that. Anyways, he's talking coming from the outer I think I'm confused by So, are you saying the East West private drive? Is that what your question is or uh the between the two hotels? It was a Drury. It's a u is it a pear tree now? And I forget what the new name is. So So are you saying

it's a private drive that's running north, south, east of us? Is that what you're saying? Amy, do you have uh like this? Yes. There you go. Um let me Is it off our property or to the south? It is off your property just to the east. Oh, okay. I'm sorry. So, this this drive entrance um here is on the subject lot where the Jimmy John's is being proposed. Um there is the private drive easement does continue on to this adjacent lot here, but there is no um I'm not sure I don't know that there is another easement. I know that there is not another easement that connects this hotel parking lot to South Highway Drive. And alderman uh Harold, I I don't know that that would benefit them in any way. Okay. I I'm just asking because I I saw it maybe as a a concern with cars cutting through there, but Okay. But I mean, I get my car wash there and I use that private too. Many people do. We've never received not received a complaint. I don't think for Jimmy John's that pattern would be sufficient for them. Yeah, it might be for the car wash, but not Jimmy. Not for Jimmy Johns. I agree. That doesn't But going back to what you asked previously. Um, you know, and I'm not going to speak for the board members. I think, um, what actually happened at the board meeting was the fact that Alderman Herald made a motion to continue so that that various questions could be looked at. Again, I don't think there was ever any intention uh to want to to try to thwart this, but you know, it was actually brought up by the petitioner at a previous meeting where they suggested that the car wash could have been engineered a little differently and had the entrance to the car wash on the

other end of the building, therefore allowing a whole lot more stacking. Now, I know that uh the petitioner also stated he he was a little befuddled that, you know, uh we in his words were fighting with a civil engineer. So, I think in my mind I'm thinking we want to make sure whatever goes in here is in the best interest of the city, the motoring public, so that the health, safety, and welfare of those people that are going to use that utilize that um is in everybody's best interest, including the owner of Jimmy Johns. And I think that has always been our our thought, our theory, and our practice. So with that, have you come up with any additional plans? Any Yeah. So like I said, I you know, to be honest with you, when I got a hold of Mr. Bartles, he he didn't know anything about it. So it took him a while to process this issue and you have to be there at just the right time at the right time of day to see it. And so it took a while for him to kind of verify with his team that, hey, does this situation exist ever? and if it does, you know, what's going on. So, we had to go through that iterative process. Then we had to have discussions about that. And I guess Mr. Mayor, to answer your question, he believes, Mr. Bartles believes that this operation that this what I witnessed was the stacking was not being used efficiently. And and Mr. Mr. Bartles believes that's on his property. On his property and he believes that he can change his operations related to those queuing events to prevent that stacking of him out on the bowls. That's what he assured me. And I guess the reason why I believe him is because he did work with the city of Washington. You know, he inherited the one in city of Washington. He bought it just like he bought it here. And I, you know, he recognizes that, you know, he didn't do it, but he's trying to be a

good steward. And so his change in queuing really will benefit you guys. Yeah, it will benefit him also. It will benefit him also. It will. But as was mentioned earlier, we've got plenty of stacking on our property. Um and then it if if heaven forbid there would be spill out, it would spill on a private drive across the face of his property. It wouldn't it wouldn't quue out and affect him. you might say he's the as you mentioned previously and as the board had discussions really and as you said the the the queuing if it's mirrored if it's flipped it would have probably solved it well and my point being that not ev any every engineering study and in plan works understand so that's why we were very much in favor of looking at every possible aspect that we could look at here yep because we only want it to be safe for us and for you. Yep. Um I don't know if this would benefit the rest of the group. It would benefit me just a tad a little bit. Uh can you walk us through drivethru again just quickly? Like cuz I I just forget how they were going to it's been a month. Um, I see it. But could you just walk us through how that drive-thru uh the proposal for the drive-through would work again? Sure. Um, and not to cut you off, Joe, I think what you said was, uh, very important and, uh, really represents the rest of the commission and, uh, Alderman Harrell and what we're trying to do uh, in this process. So, thank you. Sure. The um, the drive-through facility is accessed by the existing driveway entrance off of BS Avenue. um they will enter on the um eastern side of um the proposed building. There is a um order board on the east side. They

will pull around um and pick the pickup window is under the canopy on the north uh side of the building. They will also have I guess a a quick pickup kind of bypass lane for those uh um order ahead um ready to pick up. um they'll pull around kind of back by bypass that that canopy area um and we'll have a team member come out and deliver their their um order to them by the time they pull around. Um so there will be very limited uh time that that they'll be in that second uh stacking lane. Okay. Thank you. That just helps me Sure. helps the rest of the group just refresh our memory. Let me ask a question. Is that pretty typical to have your second queuing for pickups? Do you find that to be a problem at your other stores? I'm going to let the owner talk about that. Tory Woodcock, 3545 Highway D, Bourbon, Missouri. Um we this is uh the first mobile pickup lane that's been done. So this is a little bit unconventional. The other stores we do run those mobile pickup orders out the front door. Uh this is just a little bit more efficient process of doing that. You don't see any concerns with your employees going cutting in between those cars or No, we have delivery drivers at all of our locations as well and we've never had any issues with low volume or low speed traffic colliding with delivery drivers in and out of the parking lots. Well, I think what Mr. Wrath is asking, you know, that cross over from the I guess the building to the second line of cars, the pedestrians carrying the food over.

Correct. No, all those cars are stopped in that first queue. So, you know, uh, and there's glass on that north side of the building as well to increase visibility. I I will say I I do see something similar like the Chick-fil-A and their two lines. I know it can work. Um but it does seem like they might have more space commissioners. Any other any additional questions? I I guess even as I say that like I don't know how this process works. Um but you know I think Cameron uh or Cam mentioned Mr. Bartle said hey I'll make these changes or these adjustments like do we just take board of faith like okay cool you talk to I mean I don't even know Mr. or I don't know who that person is. I'm not saying you made anything up or any conversations up, but like do we need to is there some sort of document or you know something in a record that that individual is going to make the appropriate adjustments for his business to accommodate the stacking? And I'm asking because I don't know what the process. Well, I mean, I don't think it is appropriate to put a condition on this property because it it's not the owner. But I think um as we've kind of discussed kind of throughout this process as well, if there is an issue with stacking, the city can also go and address that appropriate through the approvals that we've had with the car wash because obviously stacking on grace, even if it's happening just on Tuesdays, is still a safety issue that would need to be addressed.

Okay. All right. So that would sound like an action item on the city I took there. Okay. Um Mr. Cheryl. Yeah. I will say I I have been in contact with uh general manager of this location as well. His name is Ethan Mason. He's been there for 6 months and I did ask him if he had received any public uh complaints about the traffic on BS and and he did say no. So I just wanted to submit that for the record. I appreciate that and I think uh you know I I sent I would think any documentation you have you have an email or something from Mr. Mason send it forward push to Amy just so we have it. Um I think that always helps. [Music] Um yeah I I do know that does you're right Tuesday I think it's like $10 Tuesday or something along those lines. does, you know, not every Tuesday, but if you get a Tuesday after rain, rain, rain, it's going to happen. Um, now how that impacts your business. Yeah, that's unfortunate, but it will. Um, I know, you know, Jimmy Johns is not Ted Drews. like it's not going to be so crowded that, you know, have cars out the line, but in that rare instance, I think we need to be thinking about this. [Music] Um, so any additional questions, thoughts? Secretary Abbott. Uh, I do have a question on this, uh, picture, the top of that, those are additional parking places up there or what is that? up above where the to the north to the north of the uh second bypass. Yeah, those are parking spaces. Yes, those are parking spaces. Okay.

Do you still need the retail to make this make the drive-thru the restaurant work? Sorry, let me restate that. Those are employee parking spaces. So, those would be the Okay. Because if you look at those, they're going to get blocked in. Correct. Intermittently, they will be blocked. Yes. Yeah. But those employee parking spaces. Sorry, that's okay. I'm sorry. I had asked that before that if somebody's parked up there and needs to get out and there's people in the quick pickup lane, you know. Yes. I suppose you have some sort of sign says employee only or something. Yeah, we can put signs there. Yes, absolutely. Mr. Mayor, do you have a question or So, so I know in one of the very first previous meetings um the owner had indicated that he needed that retail to make this project work. That's still that still is your statement. Yes, sir. Well, um you know, this is an interesting situation uh because it's it's a hard situation because there is a stat. Uh, additionally, we would like to see this piece of land get some use. Um, retail then it's in our hospitality zone. Um, so you know, [Music] uh, we have to be very selective on what goes there. We do want something to be successful. Um, I don't know. Well, I I would feel more comfortable knowing some reassurance from the car wash. Um, you know, I know that's not your guys' problem and I guess it is a situation of who came who got there first. I don't know. Um, but yeah, I personally would feel a little better than that. Um, so I I know Amy, you you'd probably move forward with following up with them.

Absolutely. Um, but I guess I'd ask the group. Um are you guys do you want to hear more from that? Do you guys want to make a does the group collectively want to make a decision a motion tonight? What are uh the thoughts? So let let me just say so based on the conversations you've heard over the last couple of months, this is the best that you can do to address those concerns of stacking out on the bolts. Yes. Yes, sir. Mr. mayor we actually like I said it was kind of an iterative process we went with through with Mr. Bartles it was kind of discovery first right it was like hey we got an issue here Mr. bottles. He's like, "Okay, what's the issue?" So then we sent a recommendation, you know, to him initially that provided a lot of stacking. It created an operational issue for him. He didn't like that. So then, uh, we got drilled down to this, but I presented tonight. So that's that's to answer your question, unless you guys have a suggestion, that's the best that we can come up with. At least we've made an improvement over the last meeting. I believe so. And I and I can see if that even means talking to the other property owner and he was it sounds like he's amicable to work to alleviate what what could be part of your problem too. And we don't want to see you guys out on bowls and and you know having reduced I think that was part of the problem before is getting into that. I understand and and I started the conversation with Mr. Bartles by by saying this. I'm like, "Hey, you know, your patrons are stacking intermittently, you know, at a certain time out on bulls. I don't think you want that for your patrons." And he's like, "Tell me more about it." You because he didn't. And so we just went through the process. So yeah, to your point, I think he's willing to fix his

issue, which then when he fixes his issue, it makes our issue a non-issue. Although Mr. Bartles might not be aware of this issue because I mean that's awesome that you brought it up, but you mentioned that you seen this on a Tuesday and I assume you saw this on a Tuesday within the last 30 days. I did. And yet, um, Mr. Woodcock, when you spoke to Mr. Mason, uh, the GM, he's like, "Nope, I've never seen any traffic issues." So, there's probably a disconnect there. No, he never said he didn't see any traffic issues. So, there's been no public complaints. Ah, thank you. Awesome. Did you ask if you saw any traffic issues? I did not ask that specific question because we witnessed that on Tuesday. All right. I can tell you people have complained about it, but they're not going to go in line and argue with those kids, you know, spraying your car off. I guarantee you. And most people don't have the time to pick up the phone or won't. Yeah. They're in the car wash doing it. Um Yeah. So, um I'm going to ask the is uh Ron before I move forward. Just want to be sure. Uh do you have any other questions? I do not. Okay. Then I'm going to ask uh I'll move this forward. see if uh someone would make approval or a motion to approve. Conditions. Oh, conditions. Yes. Thank you. Sorry. Do we need to add a condition on here about getting uh concurrence from the car wash or I I don't think that's appropriate. We can Okay. I just want to

make sure. But I will follow up for sure. Oh, yeah. Okay. All right. Um, Woodcock. Okay, great. So, um, I'm going to go over these conditions. You're probably a little familiar with this. Um, all right. Overall, the plan submitted for the proposed building meet zoning code requirements. Should the commission recommend approval? Staff suggests that not less than the following conditions of approval be considered. Number one, the approval is strictly for the proposed new 4,60 foot retail restaurant building at 1920 Bulls Avenue as indicated on the plan submitted with the application dated January 31st, 2025. Yes. Thank you. The site plan shall be amended to indicate the required 10-ft width for accessible spaces. Yes. Directional signage shall be required for safe traffic circulation within the site. Yes. The community development director may administratively approve any minor changes to the site plan as required by another reviewing entity such as the Fenton Fire Protection District and MSD. Yes. Number five, separate building land disturbance and sign permits will be required through the city of Fenton and St. Louis County. Yes. Compliance with all other applicable city of Fenton codes and ordinance. Yes. All right. Thank you. All right. Now, um I'm going to make a motion. All right. Mr. Glover, is this a motion to approve? All right. Do we have a second? Uh Commissioner Nelson, a second. Amy, can we please uh do a roll call vote? Sure. Commissioner Glover, I. Commissioner Nelson, I. Vice Chairperson Cheryl, I. Secretary Abbott, I. Mayor Morath, I. Alderman Harrell. Hi. Commissioner Bilicki. I. Motion

approved. All right. Well, um, thank you. Congratulations and good luck. Thank you. [Music] Um, I do want to say, M. Mayor Morath, I thought that was nice. Uh, good way to point out what our job is and what our responsibilities are. So, um, saying that and reinstating it, it's helpful. Thank you. Sure. Okay. We have flown through Oh, man. The crowd's leaving. Uh, party's over, right? Yeah. We've flown through old business and new business and we are on to announcements. So, um, first would Amy, do you have any Amy, do you have any announcements? Yes. Uh, the department has not received any petitions for the June meeting. So, the only thing we would have on the agenda is the uh old business. Um, chairperson Yman stated that he would not be available in June. And so, if the commission would like and Nelson, are you not available? So, if you would not like to have a meeting in June, we do not have a meeting. We don't have to have a meeting. There's nothing that uh this is not time. The old business is not timesensitive. I will um Is there anybody opposed to not having a meeting on June? I mean, if you really want to, I can find something for you, but All right, let's move that then. Okay. So, we will not have a meeting in June and I Awesome. Person Yman. No. Yeah. Off the hook. Um All right. Alderman Harold. Oh, wait. No. Report from the chairperson. Yeah, that's Alderman Harold. That' be you. Oh, that's me. That's you. You. Sorry. Uh, no, I don't uh I do not have

anything to report. I I assume uh Mayor Morath will talk about the Fenton food trucks and what a great time those are and more people come out. All right. But uh besides that, I you know, I do not have anything Um, Mr. Cheryl, you did a good job this evening. It, you know, as you probably know, it's not, it's not easy to go through these and keep yourself going. I I get that. Um, gosh, there's a lot of stuff going on. I could sit here all night and tell you we're making a lot of strides. Uh, the old bathroom at Fabic is torn down today, getting ready for the new uh, Bud Wild Park is being renovated as we speak. The next food truck is Alderman Hule says May 16th, Friday, May 16th, 5 to 8. 5 to 8, I believe. Country and western band. Yee-ha. Sounds uh good times. And finally, we uh uh we have a new police captain, Captain Matt Plec. Piac. Um, so he's a a new addition. I've kind of left him alone this week until he gets settled in, but uh hopefully he'll be able to come by at one of our meetings here and introduce himself or you can come up to city hall and introduce. That would be great. Okay. Fishing derby May 17th. Bill, get your poll out. Yeah. Fishing derby. 30th anniversary of the police partnership with the city of Fenton in St. Louis County. You want to give the report?

That's right. May 17th, noon to 3 at the new firehouse by Wallally's. I just anybody that hasn't been there that they do an awesome job over there. They do. I I go every year. put on a pretty good tour if you if you want to go or bring the grandkids and all. It's it's kind of fun. Okay. Yeah. Also, on top of that, I believe uh a local St. Paul will be having their picnic um picnic and parade where uh typically there are some representation from uh some people who volunteer um here in Fenton. So I believe that's like the 23rd or 24th. Uh okay. Now Alderman Harrell, uh do you have any updates? Um I do not as there was no meeting last month and the meeting before that. You saw the result of the alderman meeting with Mr. Woodcock um tonight. So that's all I have. I also wanted to say that Kevin, you did a great job tonight. Oh, thank you. Thank you, Ron. I appreciate that. Go ahead. Sorry, Ron. That's all I have. Awesome. Thank you. We really appreciate that. Uh the rest of the commissioners, anything to report? I would just like to um correct that I missed when I was doing the attendance that I didn't mention that uh Robin Hules who's one of our older people and Mike Abbott who's on our parks board are in the audience with us this evening and thanks to Robin for all those updates and uh otherwise no I don't uh really have anything else anybody

great um thank Thank you. Uh thank you, Deb, Mike, and Robin. Uh next planning, zoning meeting is now in July sometime. Uh how does that work with the fourth? Just uh going to take a quick look. Uh so it would be July. Right now it's scheduled for July 1st. July 1st. Yes. Okay, great. Um I hope Wasn't it just Christmas? Yeah. It's crazy. This flew by. Yes. I mean, I don't know. My kids have 15 days left of school. It's like what? How's that possible? Um, awesome. All right. Well, I don't want to keep everybody uh can we make does somebody want to make a motion to uh uh agend? Thank you. That was the word I was looking for. I'll make a motion we have a second. Second by commission. We're What do I say? We're over. What's it say? All in favor? All in favor? [Music] All in favor? Thank you. Thank you. Good night. Good night, Ron. Good night. [Music]