City Council - Regular Meeting

All right. Oh, Tammy. All right, everybody ready?

Jules, are we good? All right. Good evening everybody and welcome to our regularly scheduled Evan City Council meeting for Tuesday, February 17, 2026. My name is Mark Clark. I'm the mayor. I'll call the meeting to order. Please stand and join me in the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. I like how they changed it up. Roll call, please. Mayor Clark, here. Mayor Proa, here. Council member Johnson, present. Council member Neil

present. Council member Crabtree here. Council member Delaney here. Council member Fair here. All right. Next item on our agenda is audience participation. Is there anybody audience that wishes to address city council on any item not on the agenda and or of a public hearing? If so, please step forward to the podium. State your name and address for the record. All right. Seeing none, moving on. Uh approval of the agenda. Madam clerk, any changes to the agenda? No,

right. I would entertain a motion to approve the agenda. Okay. All right. I have a motion, a second to approve the agenda. And that motion passes seven nothing. All right. Next item on the agenda, consent agenda. Any changes to the consent agenda? If not, I'd entertain a motion. A motion second to approve the consent agenda. And that motion carries seven nothing. All right. Next item. New business. Item number 7A, consideration of resolution number 01-2026, adopting the 2026 Well County hazard mitigation plan. We'll hear from Stouts. Uh, good evening, council. My name is Kurt Bonad. I'm the safety and risk manager here with the city. Um, here tonight for your consideration of resolution number 012026 is continued adoption of the Well County hazard mitigation plan. Uh, the city had uh the hazard mitigation plan adopted in the past and looking for your consideration to continue um with participation in that. Um essentially participation within the county hazard mitigation plan uh allows the city to become eligible for either pre or post disaster funding should the need arise. And essentially there is no additional cost outside of what the city is currently doing um as part of this um

these efforts. Um, as part of this participation, our key components would be the citywide storm water master plan um through multi-phase, multi-year design and construction of flood mitigation, including the drainage systems and improvement of the retention basins um along with our um ongoing ADA transition plan update and really focusing on the ADA component to those with accessibility issues um and making sure that we're a community that should an emergency arise that we would have the need means in order to make accommodations for those with uh those mobility issues.

Thank you. All right. Any questions or comments of staff?

Go ahead, Council Member Delaney. Thank you. Uh the one thing when I was reading through this that I just want a little clarification on um in the financial um impact to the city it says that um there you know we would benefit from it because we can do uh participate in post pre and post disaster relief. Um, I guess my question is given that we have to do the citywide storm master plan, storm water master plan and the ADA transition plan as part of this, does do those two incur costs?

Uh, currently the ADA transition plan is estimated to be $137,000 um for the evaluations of all city premises. Um, and I'd have to refer after the exact cost of what the drainage pieces will entail. Um, so just to remind council, we actually do have the ADA transition plan update in work right now by mile high accessibility consultants. So that portion of it is being that is being addressed. Um, we have not yet budgeted for a full-blown citywide storm water master plan if that's what you're asking. That is what I was asking.

I think it's something that we need to to be making progress on, especially as we work through our capital improvement program that I've tked engineering with. Um, but we're not quite to that point yet, but I think it's something that we should be looking at here in the near future. Now, if we go back to our discussion earlier where we were talking about uh the rehabilitation of Ridge Pond, that certainly plays into it with the rehabilitation of detention basins, the outfalls. If we look over at Chapel Pond, the work that we've done over the last couple of years uh at that facility, but then also at at uh Prairie View Park, Dante Park, uh Driftwood Park, those are all basins that we've made a good faith effort to improve the drainability, if you will, of those different uh of those different areas. So, um do we have a formal storm water plan, master plan in place? Not yet. But we are making demonstrable progress towards improving our storm water. infrastructure.

I certainly agree with that. So just to clarify, there will be some money spent because of passing this. It's just money that needs to be spent anyways because we need to have that master. Absolutely. I think I I think a storm water master plan will be will be necessary in the near future. Thank you.

If there are no additional questions or comments, I'd entertain a motion. All right, I have a motion and second to adopt uh resolution number 01-2026 adopting the 2026 P County multi-jurisdictional hazard mitigation plan and make votes and that motion carries seven nothing. All right, thank you. All right, next item on our agenda, item 7B, consideration of contract for the gateway sign and entryway beautifification project. And we will hear from staff. Thank you, Kurt. Appreciate it.

Good evening, mayor and members of council. Uh Brian Stone, economic development director. I'm here this evening for the consideration of construction contract for a gateway sign and entryway project uh located at the corner of 31st and highway 85 uh commonly know known as the junction. Um we we've discuss discussed this for a couple of years now and this project is a key component of the city's long-term beautifification along this corridor and really trying to enhance and really um set that goal for uh that visual presence as you come into our community. The pro the proposed improvements include construction of gateway sign and associated landscaping uh like I mentioned to make sure that we're recognizable coming along the 85 corridor um coming in from the north. Um I failed to leave some of the um water conservation measures uh I know we've had some conversations um on other projects and stuff. So I just wanted to kind of highlight some of these this evening. Uh from the beginning this design has incorporated several water conscious um elements to ensure this project is both attractive as well as we're being responsible. So the plant selections are low water use tolerant species. Uh the seed mixes were specifically chosen for our environment. Um all the trees do have drips so we don't have sprinklers um or heads um spraying on those. that'll get um right into the roots as along with the the shrubs and the ornamental grasses. Um we'll have drip drip amenders on that. There is a very very small section of turf up by the sign. Um a reason for this is and it's it's less than 7% of it, but we have a manhole that uh we need we'll need to access. So we put some some pavers into that and so we'll we'll seed that. We are using a droughtresistant turf and I've also asked our um consultant to look at um exploring there's a Colorado native um

sod that is even more sustainable within our our environment. Um the irrigation along the native so we'll have native that runs tall and um shorter native grasses that will be irrigated to start um with heads. Hopefully once we get it established after a couple years, we can shut that off and and only only use that when we need to. U and that same same thing applies with the roadside mixes. So together, these measures significantly reduce the long-term water demand and ongoing maintenance costs while providing the visual quality expected along this corridor. So for the procurement of this on December 18th, we reached out um and put our bids out on bidet. We received five responsible biders. Um, and from that we did a compliance review, uh, ability to work, adherence to specifications, as well as our overall cost. Uh, when we reviewed, we received five bids. Uh, like I mentioned, integrated site services, um, just over 319, and then our our highest bid was 517. So, we had a wide range of of bids with within it. uh integrated site services submitted the lowest and responsible bid for this projects. Um following that we did some reference checks um and they've also done um successful work prior for um some of our rightway projects as well as um medians um without any issues within the city. Uh we do have allocated 500,000 um in the capital budget capital budget for this project um and along with their proposal along with the 10% contingency remains well under. So staff would recommend um contract approval to this evening with integrated site services in the amount of $319,876.80

along with a 10% contingency uh for a total um total amount not to exceed 351,8648. Uh that contingency would be based on city manager approval. Um, so approval of this will uh move this project forward and hopefully we can get this going at um even in February. Hopefully we can get things going with the the nice weather. So with that, I'd be happy to answer any questions you have. Any questions andor comments?

All right, seeing none, I would entertain a motion. I have a motion and a second to approve the construction contract with integrated site services the gateway sign and entryway beautifification project located at 31st Street and Highway 85 in the amount of $319,87680. authorized a 10% contingency in the amount of $31,987.68 subject to the city manager approval and authorize the mayor to sign the contract and that motion carries unanimously. Thank you. Appreciate it. All right. Next item 7 Contract amendment with Beck total office interiors for furniture fixtures and equipment services. Uh,

good evening again. Again, Brian Stone, economic development director. Uh, here for consideration of an amend, a contract amendment with Beck total office interiors for furniture, fixture, and equipment FFN services for the new police station as well as the renovation for the ECC as they depart. Um, as construction of the new police station progresses, if you haven't seen it, it's phenomenal. Um if you ever want to take swing over and check it out on the inside, please let me know. Um but we we still continue to coordinate um on design details, procurement and installation of FFN items required for this. Um FFN is is all of your office furniture, your desk, your shelving, your cubicles, conference tables, uh storage components, and and other things necessary to operate. Um and so a little bit different. some some of the locations we've taken out the mill works to provide flexibility and add cubicles so officers have a actually more space and privacy uh going this route. Um and Beck has been fantastic kind of showing us and designing this. And as mentioned uh the FFN will also include furnishings for u the vacated police department space here at the Evans Community Complex. On the 24th of April um that we issued a request for qualifications through bidnet. Um there was a selection committee that evaluated the firm's information team qualification project approach and things that I really like to look at is obviously references but they're they're similar experiences. Uh based on the scoring from that we brought in uh three firms Slate Office scapes back total office as well as contract furnishings for interviews. Uh during that interviews we had them outline what they would do and kind of present some some creative ideas of what it would look like within our space. Um so they had a work session presentation. They responded to some of our questions. Obviously we checked references and then

they gave us a feed proposal. Um following the checks um that total office interiors was unanimous. number one was ranking uh based on again strong references. Um their their project manager that was here uh during the interview process that will be doing installation has done this all the time. He's he's local. Um so if we have any questions or anything or need anything, he's he's right around the corner. Um and then flexibility with multiple multiple suppliers that really helped us control costs as well as um experience with law enforcement facilities. So, similar to the the CMGC procurement process we did with FCI, um we went with the same structure with them to to capture all our direct costs, ensuring that transparency and clarity um for the city. So, the proposed amendment tonight is for the FFN for that along with um contingency for the the police department project as well as the associated FFN components for for him. The total budget that we have um for FFN for the the total project is 880,000. The proposal we received from Beck was at 614286.74 leaving approximately 265,713 within the overall FFN budget um for the remaining remodel as well as contingency if we missed anything um for the remaining space at the at the PD. So we would ask this evening that you award um the full 880,000 the 614 28674 for the um the police department and then the remaining balance would be a not to exceed amount um for the remaining portions. So with that um I will staff would recommend approval and be happy to answer any questions you have.

Great. Thank you Brian. Uh any questions and or comments of staff? All right. I'm not seeing any. So, I can entertain a motion. All right. I have a motion, a second to approve the contract amendment with Beck total office interiors for furniture, fixtures, and equipment services for the new police station and associated remodel space and the amount not to exceed $880,000 and authorized to merit execute contract or the amendment. And that motion carries seven nothing. Thank you, Brian. Appreciate it. All right. Next item on the agenda, item 7D, consideration of 37th Street widening project phase 2A contract amendment. Hear from staff. Good evening. Tyber public works and utilities director. Um today I'm going to be presenting on a proposed contract amendment for this 37th Street widening phase 2A project. Um so as a reminder this phase 2A of of

the 37th Street widening project is Sienna Avenue to Stampede Drive. It was to expand the roadway to four travel lanes with a landscape median shoulders um and two 10 foot sidewalks. As for financials, the project was budgeted at just over $5.2 million. Um we received a bid from the low qualified bidder, just over 3.125 million with a 314,167 contingency for a total not to exceed 3.44 million. Today, I'm bringing forth a proposed amendment in the amount of just over $167,000. And so, before getting into the details on this, um, so this was a a 2024 project. Um, Colorado Paving was the low qualified bidder. They were around $900,000 cheaper than the next lowest bidder. Um, and I have kind of a timeline to describe why we're discussing a contract amendment for a project that was um, initially awarded in April 2024. Um, so April 16, 2024, we awarded this contract and construction began two weeks later. Um, generally proceeded um to to kind of general expectations through October. And then in November of 24, we identified a few um kind of concerning numbers that that showed that there may be some budget that uh that was problematic. And so the the kind of first indicator of this was we noted that there was just over $335,000 of contingency used. And so as we just discussed on the previous slide, council approved just over 314,000. And so at that point um we were awaiting some reimbursement from utility companies since there was lowering of

Atlas gas. There was different utility companies we had to work with and when these projects proceed generally there there is some cost sharing. We did receive some reimbursement. So at that point we were operating under the assumption that that in November the project was still within budget. During the same time, Colorado paving, we were we were pushing to open the roadway and we hit mid November. And so the city approved the Colorado paving to move the landscape portion of the project to the following year. We wanted to make sure that that the landscape would stick, that things would grow healthy if we we were we were concerned that if we were seeing November planting, given the weather we were seeing, that nothing would stick and we'd be expecting to do some pretty major replacements the following year. Um, so the engineering division at the time gave permission to push that project into spring 2025. So the work took place in kind of spring into early summer um with our final landscape punch list walkthrough in July. As all of you have probably noticed, um, a a few kind of issues popped up related to work quality. Um, there were concerns about the transition. There was a sinkhole closing a lane. Um, we had a number of issues with with landscaping work that needed to be remedied. All of this was with there were back and forth negotiations with Colorado Paving to wrap this project up. Um, come December, we weren't making meaningful progress. So the so so myself as the public parks and utilities director um sent a project completion demand letter um stipulating the conditions that needed to be completed or the consequences um if we were unable to reach an agreement you know exploring things like performance bond. And a week later Colorado Paving formally acknowledged the outstanding work um and we worked with them the engineering staff myself and Colorado paving to come up with a amicable outcome for some of the outstanding work, some of the change orders, kind of a negotiated settlement. Um, and in in

the letter, that's one of the attachments you have. That number is listed. So, then we kind of push into this year. We now have the engineering department. Um, so the engineering department pushed forward with closing out the the the work that that was outstanding. So, we we had agreements. weather permitting, we've had positive weather. We're able to come in and do some of the physical work required to to kind of finalize the project. Um the physical aspects of that work as of February 10th, which was the deadline set, has been completed, however, not yet accepted. So, the work is completed in the field. The engineering department um and director of engineering is yet to accept it. And then today, um we're here with the formal consideration of the contract amendment. And so as for the outstanding work, I just you there was it's hard to explain that that three items are the reason why they pushed back, but they were pretty substantial. The first being this this phase one transition remedy. Um and so originally the engineering staff directed Colorado Paving to try some some specific spot patching. That ended up um maybe helping a little bit, but wasn't the the improvement that we were expecting for um you know, two new roadways to join. And as part of this, we did have to figure out um sourcing asphalt over the winter and birectional traffic management because it was unacceptable for us to close this portion of 37th Street. Even more so with the work at is doing out west. The other outstanding work um in this picture you can see the the sinkhole. Um so we have a a telecommunications manhole here. There was some inadequate compaction and storm water intrusion kind of led the sinkhole to getting larger and larger. We had to do some initial investigation, figure out was the fault with the contractor, was it with the telecommunication company, exactly how that happened. Um, and so that that has been repaired. And then finally, we have um some items left on on the landscaping punch list. There

there was a lot more. Currently, there's about 13 plants that that need to be planted of which will happen first thing this spring. And so financial overages, this is kind of where we ended up with the the contract amendment request for just over $167,000. And so, first and foremost, this kind of comes up to the 28 change orders associated with this project. And I've included a change order log um as part of the exhibits for um you all to to have the opportunity to review. And so, as I mentioned, um we had that $314,000 contingency budgeted. In total, with the number of change orders, u we were over $428,000 in change order overages. the remaining amount, the bulk of that was related to a previous clause in our contract for um it was called fixed materials overages. And an example of that is if a contractor went in and they they removed or brought in more fill um they could bill us above the bid tab without um a formal change order or formal approval. And that's something that we have since updated. Um this came up during the Evans Parks drainage project. And so after that project, which was also in 2024, the process has been overhauled to no longer allow um that type of of charging above the bid tabulation and so project next steps. Um so Colorado paving completes the outstanding work and the repair of the deficient work is accepted by the director of engineering and so I mentioned the physical work is completed. They were able to get the C dot specs for paving of of two acceptable temperature days given given the weather we've had for better or for worse. Um we have those final landscape items to be approved today. Um bringing forth this Colorado paving contract amendment that would allow us to go above the not to exceed amount to to pay off the final invoice. However, we will not pay off the final invoice and release for tainage until um the

deficient work remedies are accepted by the director of engineering. And this I I kind of got into some of the project management corrective actions that took place. Um you know, the Evans Park drainage project with with um you know, we had very similar issues. a lot of those had been addressed. Um, this project actually kicked off at around the same time and so some of the measures such as the updated contract template haven't been uh weren't implemented at the time of this project but have been since. Um, we've also hired a contract and procurement specialist. Um, we've developed project profiles and all of this between phase 2 A and 2B of the project. We've reduced our change order from 28 to 9. So that's a 70% reduction in change orders just from um overhauling our process, having some of the right people in really important roles um and updating our contract so we don't have some of the um more open-ended language that that opens us up to higher than anticipated invoicing. So in conclusion, um Colorado Paving was the firm we chose to go with in 24. Their bid was over 900,000 less than the lowest bid. We identified potential budgeting concerns in November of 24, but things were pushed given weather um and we were in theory at the time within acceptable um limits for for the project given anticipated utility reimbursements. As we started working towards corrective um corrective work and and remedying some of the issues out there, the transition to sinkhole, some of these additional change orders and fixed material overages came to light that showed a a higher anticipated um amount of contingency for the project being used. And so, city staff negotiated with Colorado Paving to close out the project with all identified outstanding work completed and accepted with this contract amendment in the amount of 167,25921.

So, I'm happy to open it up for questions. Great. Thank you, Ty. Any questions and or comments of staff? I do actually have a question there. Um, one, have they already started some of that work already? Because I was driving up 37th Street the other day and that transition there, whatever was done, I think made it worse. So, I was just wondering if that's going to be addressed.

Yeah. So I I mentioned that they had completed their their attempt at the physical work. Um the director of engineering now has to accept that work before we move forward with payment. Um we had some internal conversations about you know the that transition and and whether or not it it kind of fits the standards. Um so we do have that opportunity. We will not pay until um it is ultimately accepted.

I I appreciate you going in and fixing up and making some you know changes to how the procurement works because one of my biggest concerns was this council approved $314,000 in contingency, but $335,000 was used. So, where did that other approval come from and why wasn't that brought to council and I'm glad that you um happy to mention it again. Um so, 26 out of those 28 change orders were um they were subject to city manager approval. that city manager approval was not received.

Um, as for the 335 being that trigger point, we were anticipating that there would be utility reimbursements that came through from the partners. Um, and and based on the number we were expecting at the time, we were still projecting to be below that 314 in November. So, we moved over into the spring, did all the landscaping, and then we got hit with these final closeout invoices that happened to be higher than anticipated. I appreciate it. Thank you. All right. No other questions or comments entertain motion.

I know it hasn't been accepted, but I do kind of agree there. I feel I did feel that there was some kind of like improvement there. Um granted, not sure exactly what we're looking for um for it to be like seamless, but um there is some improvement. Um the area that also looks great. So, as I mean I travel that road constantly. I'm sure others as well. Um, so it seems fine to me. Um, just that transition line. I'm not sure how really like you said. However, the other day it seemed like it was more of a bumper

in one area. It's It depends which direction. Yeah, exactly. Okay. the eastbound one it doesn't feel as much but the yeah going west it does but and so that's kind of where I'm at as well not certain if there's a measure of transition that we should be within um acceptable I suppose

yeah we'll um I'll get with the engineering department and we'll make sure that you know it reaches an acceptable level generally when we have deficient work like this identified we let the contractor know we then have have the contractual obligation to give them the opportunity to repair it. Um we don't dictate how they go about doing it, then it's our job to look at the final product that's they're delivering for acceptance and make a decision. And so we'll be closely coordinating on that and we won't um like I mentioned this this contract amendment these payments don't get released until things are accepted. Thank you. All right. I see no other additional questions and or comments. I entertain a motion.

All right. I have a motion, a second to approve the amended uh 37th Street Winding project 2A contract in the amount of $167,25921 to Colorado payment for an updated not to exceed amount of 3,67,25921. All right, that motion carries seven. Thank you, Ty. Appreciate it. All right, next item. 7E, consideration of 37 Street Widening project phase 2B, construction management and inspection services contract award.

Thank you. Tyber, public works and utilities director. Um, so this is focused on the more recent portion of the 37th Street widening project. um that just wrapped up specifically related to the construction management and inspection services contract. Um so as an overview, this portion of the project phase 2B is Stampede Drive to 35th Avenue. Um just like 2A, it's it's the expansion of the roadway to four travel lanes, a landscape median should and shoulders, two sidewalks um 10 foot wide each. Substantial completion of this project was reached on November 7th, 2025. Um And as a as a as a note for kind of getting into this contract amendment, the construction and construction management for this project um were procured in a parallel process. Um so at the same time, we we sought both. Um and kind of the the financial summary kind of explains why the the CM side of the contract didn't come to city council. So the budget for this project was just over $5.7 million. On the construction side, it was awarded to GLH um for just under $4 million, which was approved by city council on May 6, 2025. The construction management and inspection um aspect of the project was awarded to Rockall with a bid price of $198,799, which based on the organization spending authority was able to be approved administratively on April 30th, 2025. um and no contingency was included as part of the construction management and inspection side of the project. It was on the construction side, not on the construction management side. And so we are seeking a proposed contract amendment um which can be attributed to a um a lack of alignment between the construction manager scope and the construction firm. Um so GLH the

construction firm um sought a schedule that had extended days versus what was uh originally bid out as part of this project. So mostly during the period where they had excessive um excess utility relocation work with uh coordination with Atmas Energy um they were working significant 12-hour days instead of the eight hour days that were um what the city saw when we were obtaining u bids for this work. There was also uh five weekends of weekend work um and two weather delay days that were not specified as part of the original contract scope included as part of the city's bid package. And here is a breakdown of all of the the unanticipated hours and kind of where um Rockall approved that. Um they are out of the north metro Denver area. Um and so you know when we look at the original bid price we we look at it as a whole. Um, we unfortunately don't have many local firms, so we end up paying a slightly higher mileage allowance, which may bring up some questions with city council. So, I wanted to explain they are coming out of of the north metro area every single day. So, the original contract, as I mentioned, was $198,000, uh, just over. And so for this proposed amendment, we're seeking a an amendment for $69,86620 for an updated contract just over uh $268,000 to bring this u this contract to full closure. And so in conclusion, Rockall was awarded this contract on April 30th. GLH was awarded the construction side on May 6th. Um we given they were parallel procurement processes, the schedules were not aligned at the time of bid. Um so Rockall ended up working significantly more hours than was anticipated based on, you know, the the

bid documents the city provides. So we had a a fair price for them. They um came back with updated unit totals for the additional hours and that's how we've ended up with this contract amendment. Um spoke with city manager that that the second that this project and and this contract amendment surpassed the $250 $250,000 spending authority um as per the city manager's um administrative limits. That's why we're we're coming to council not for the original contract but for the new amended value as per the guidance of our city attorney. So happy to open it up to questions.

Great. Thank you. Ty questions and comments of staff. Council member Neil, can you go back to the financial slide? Oops. Uh, it must have been the next one. Uh, your hours do not add up to the total you have there.

I can go back and and look at it. I I have a big tab. I may have just uh copied it over from their PDF incorrectly. The invoice we have was for the 428 total hours. So I apologize if there's an error in there. Well, there's an error somewhere by addition. Correct. But the total hours that they build for was 428. Yeah. And I I think that's included in the exhibit A from the contract amendment document. So you have contract amendment exhibit A that has the specific amount in the breakdown as well.

Uh Mayor Pro, I'll let you go next. I just have a question on the mileage. What what is that for?

So generally um when when we put this out, they include it as just a bid tab. Um so it's the mileage basically from the moment they either leave their home office, which I believe um or the inspector's home. So, they give us a bid based on that mileage of that inspector for either, you know, if they're splitting it. So, for 12-hour days, you either have the opportunity to have one inspector paying overtime or potentially they supplement with a second inspector, so you have double mileage. Um so, it is the mileage from the either their home office or home to the site, any driving necessary around the site throughout the day, um and then returning. Thank you for the clarification.

And I believe In the original contract, they were around 5,000 miles was estimated for the initial portion of the contract. The amendment is just the additional 2,000. Thank you. I didn't know they put that in contract. I didn't clarification. Council member Johnson, go ahead. My question was already asked.

But I just same. I just wanted to add um I just wanted to comment on the work that GLH did. That was amazing work. It was like a smooth road. Um their transition to the other portion was seamless. So if I look at that project, I I'm just getting an idea of what the other portion should look like. So if I base comparison, I mean their work was phenomenal. If we could have used them for the whole stretch, I mean it would have been Um, so I just wanted to give kudos to that the company because they did fantastic work. So I mean, yes, the hours and all that they put in, but you can tell from the product they provided in that stretch of work.

Yeah, I I agree completely. They were a joy to work with and, you know, the amount of staff time spent on 2B versus 2A, it's it's evident that um they were a great organization to work with. Um, as part of our contract and and procurement specialists, we're putting together vendor reviews for every vendor we work with. So, you know, with our experience on TB will be a very positive review that then we have in our files as we consider future projects.

All right. And my question is already answered. So, anything else? All right. Since there are no other additional questions or comments, I would entertain a motion. Right. I have a motion, a second to approve the amend amendment to the 37th street waiting project phase 2b construction management. Thanks for bringing that up. No, no, you're good. Thanks for bringing that up.

All right. I have a motion and a second to amend the 37th Street Winding Project B Construction Management Inspection Service contract in the amount of $69,86626 to Rockol Consulting Group Incorporated for an updated note amount of $268,66520. And that motion carries seven. Thank you, Ty. I appreciate it. All right, moving on. Clark, before we move on, can I quickly Who made the motion? Sure, I did. Okay. Thank you. Thank you. Thanks for bring

Yes, Mayor Council. Just a few things for you here tonight. Then I'll have a couple staff members come up and provide uh some other updates for you. Uh the city has once again received the GFOA distinguished budget presentation award for the 2026 operating budget. This uh marks our eighth consecutive year receiving this national recognition. Uh this consistency matters as it reinforces that our budgeting process is transparent, policydriven, and aligned with council priorities. Uh credit uh goes to our finance team for continuing to set this high standard for our uh annual budget. On external funding, we've been awarded $500,000 in fiscal year 2026 congressionally directed spending for a storm water connection project at 40th in Denver at the uh railroad park uh drainage basin. This will mitigate localized flooding near 39th Street and uh and improve discharge control in that corridor. This project was initially selected and then removed uh during the continuing resolution process in 2025. Um and then we successfully resubmitted. Uh the funding is now signed into law. Engineering public works staff are evaluating scope and integration so we can move uh move this project forward. Um in terms of a couple code updates, police and code enforcement are preparing amendments to uh the Evans Municipal Code to reinstate front yard parking and tractor trailer parking regulations that were removed uh during the 2024 model traffic code adoption. Uh we'll bring an ordinance back to the city council for further consideration here in the near future. We'll also have a few more code updates pertaining to uh turf and and uh some other requirements that we're working with city attorney on as well. Uh let's see. I've got a note in here about ADUs. I think it would be good for us to revisit that discussion. Um I know that there's been some concern from this from the city council about ADUs and and making

that we are enforcing regulations. Uh when House Bill 24-1152 came out, uh there were 67 communities that were subjected to the regulations of the ADUs. Um we had until we got an extension until December 31st to become compliant with the the regulations within the House bill. We are one of 13 communities right now throughout the state that's not compliant. Uh my concern is this is going to put us at a competitive disadvant disadvantage uh for state funding. So, I I would recommend the city council considers a work session to re-evaluate this. I think we can come up with some practical solutions to the ADU code that satisfies the intent of state law, but still maintains the city's home rule capabilities. And so, I just want to put that out there for your consideration. I think it's something that that we should be we should consider having another discussion on uh on infrastructure projects. 42nd Street Ditch Repair moving into construction with completion anticipated by mid-March. I believe the 42nd Street dish repair will also be constructed by GLH. Is that correct?

Yeah. So, GLH will be on that project as well. So, uh we are moving towards uh getting that project going. Uh this will restore functionality and reduce long-term maintenance risk uh in that corridor. The 49th Street ditch covert is substantially complete with guard rails remaining. Once those guardrails are installed, the roadway will be fully reopened to vehicular traffic. It's been about a year that it's been closed down. So, being able to reopen that uh will certainly be nice. State Street Sanitary Sewer Design Project is currently out for bid. I want to say bids are due back today, February 17th. This will upsize the existing main from an 8 in to a 12 inch from 31st to 37 streets. Uh increasing capacity to support anticipated commercial development in the Evans Junction area. Um certainly once we get design done then we'll we'll roll into the construction phase of that project as well. Uh let's see staff are defining the scope for phase three improvements uh 37th Street at 65th Avenue and east towards Arrowhead Drive with construction tenatively targeted for 2027. Additionally, street light design between 35th and 47th Avenues is advancing for procurement uh to support corridor safety and consistency. So, a couple big projects that we've been we've been talking about as well. Looking ahead into the 2026 growing season, staff are proactively working to incorporate public and railroad owned properties into uh the tall grass and weed maintenance schedule. Uh we're we're pairing operational maintenance with targeted code enforcement uh and improved coordination with the railroad to address uh to address reoccurring concerns uh early rather than reactively. going through and making sure that our public properties are wellmaintained uh but also that the railroad corridor uh through town is maintained, working with the railroad to make sure that we have that communication established uh to improve the aesthetics and the safety of that railroad corridor. Uh finally, council will hold a work

session February 20 uh February 24th, so a week from tonight uh with Barry Dunn to continue refining the evolution of Evans strategic plan. Uh this will help guide infrastructure investment service levels and growth management decisions moving forward. And as a reminder, the Evans Area Chamber of Commerce annual dinner will be held March 7th at the Riverside Library. If council is interested in attending with a guest, uh please let us know and we will get you uh we'll get you signed up for that. I believe the deadline is February 27th, I believe, is the the deadline to get registered for that. Uh overall, mayor and council, the organization continues to advance priority projects, securing outside funding, uh and address operational standards across the community. Uh with that, I'd like to have Curtis Cunningham come up and update the city council on the 2025 community cleanup event, and then I'll have Chief Darling come up and update the city council on 2025 uh hotel enforcement and calls for service.

Good evening, Mayor and Council. Curtis Cunningham, assistant to the city manager. During 2025, we did hold two cleanup events, one on Saturday, May 31st, and one on October 25th with a total budgeted for 2025 of $150,000. During these events, we did sell 2,126 vouchers and filled 162 rolloffs. The total revenue generated with uh vouchers, tires, metal recycling was $34,71 and the total expenses for the 2025 cleanup events was $82,679. While the final 2025 budget figures are still being reconciled, the preliminary year end balance for the refuge fund is estimated at $366,934. Uh for 2026, we are anticipating that the cost will go up a little bit based on vendor fees. Uh WM has announced that we will see a 5% increase in rolloff fees from $443 per roll off to $465 per rolloff. Assuming the participation levels are similar in to 2025, the city anticipates approximately $31,000 in revenue for voucher fees with an estimated rolloff expense of 75,000 plus overage fees. Uh with the approximate $10,000 in additional cost for mulch, etc. Uh the projected gener the project is uh expected to generate uh $66,000 in surplus within the 2026 refuge fund allocated to cleanup events. And while also still uh early, it is estimated right now or projected that $46,332 will be in the refuge fund at the end of 2026. And we have scheduled the spring 2026 cleanup for April or Saturday, April 25th, 2026. Any questions? That's all I have for council.

Good evening, Mayor and Council. Randy Darlin, chief of police for the city of Evans. I am here to provide an overview of hotel related crime and disorder. Um, a review of uh calls for service and data from 2023 through 2025 indicates that calls generated by hotel staff, guests, and community members via 911 and non-emergency lines have remained comparatively uh flat across the three years. Um, This overview really provides kind of a an overview on total calls for service, calls normalized by hotel size, the number of rooms within the hotel, uh the nature of severity of the incidents that occurred within the hotel or on the property, uh who initiated police contact, whether it was us or uh the community, and the staffing and resource consumption. When you look at this, our hotels represent a small portion of the physical properties within the city, but they do generate um a considerate volume of police activity in and around the uh the locations, right? So, the increase in uh pretty much the entire increase in calls for service over the last three years is truly driven by proactive policing. They're selfinitiated. So, our officers making contact, not necessarily responding to call for service. When we pull data for calls for service, it doesn't separate out something we initiated versus something a call was 911. They're all essentially given an event number and that's the data that we're pulling from. We can parse that data out and did in this report as you can see. Um, but what it tells us is that the calls for service are pretty flat coming from hotel guests, coming from hotel staff, coming from the community. But we have significantly increased proactive policing in and around the hotels over the last three

years. And year over year over year, 2023, 2024, and now 2025, significant increases up up in the upwards of 150% increases in police initiated calls for service over that three-year period. When you look at total calls for service at the hotels, um, roadway in is our is our highest user. Um, when you use raw numbers, when you compare that to the number of rooms America's Best tends to beat that out on a percentage rating. Just a smaller hotel, 62 rooms versus 94, I believe it is. So, you see a little bit higher ratio per room calls for service, but Roadway in 535 530 calls for service um generated in calendar year 2025, America's Best 473, Select Stay and Heritage In are significantly decreased, less than half the calls for service from those two uh locations, right? Um the proactive enforcement accounts for almost the entire growth in hotel related calls for service from 2023 to 2025 and again officer initiated calls activities up over 147% specifically when you look at calls per room like I had said America's best is a little bit higher at 7.63 calls per room roadway in at 5.64 Select stay at 3.75 and heritage in at 1.9. Um, and that correlates pretty much with the crime within those hotels as well. When you look at reported crime summary for the hotels, roadway in has the most at 56, America's Best at 45, and then Select Stay and Heritage in at 13 and 8 um respectively as you move through the uh number of crimes reported. So, not a big um surprise in that we're spending our time where We're seeing the most uh concern within the community. Hotel staffing and resource consumption

analysis. When you look at that, we spend about 5.46 work weeks per year at roadway in 4.24 work weeks per year at America's Best. Select stay down to 2.67 1.45 at her gin. So about 13.8 work weeks, full 40hour work weeks, 13 of them at the four hotels combined. Um, however, when you look at the calls for service being generated, again, 50% 48% of that is actually proactive policing, not responding to a call for service, our officers initiating contact for whatever whatever uh reason that may be, right? So, um, those are the type of policing strategies that I support. That's what I want to see our officers doing. That's what I want to see them spending their time. Right? If we have an area that has a significant amount of calls for service, I want to see our officers engaged. I want to see our officers in that area, trying to reduce the crime in that area and bring about um a a better sub public safety uh community for everybody that's in that area, whether they're traveling through, whether they live nearby in a neighboring uh community or whether they're, you know, just keeping the peace in and around the hotels, right? The key findings of this report really account for so the hotels account for about 5% of all calls for service in the city. About 5% right in 2025 1,378 total calls for service at the four hotels out of 27,72 total calls for service citywide. two properties roadway in and America's Best account for 73% of that amount of calls for service 530 and 473 respectively. While the total hotel calls have

increased significantly plus 30% from 2003 23 to 2025 73% uh increase in officer initiated calls in those hotels. So that's really where the increase is. It's pretty much right across the board. Approximately 48% of all hotel related related activity was officer initiated. So almost 50%. So that's exactly where that's officer time well spent with regard to crime and disorder in the area. Approximately 8% of all calls related to the hotels turned out to be criminal in nature. So enough evidence provided to the officers that they believed a crime did occur and reports were generated and investigations began. um about 553 patrol hours annually uh the equivalent of 46 full patrol shifts on an annual basis uh dedicated solely to the hotels. um operational interpretation of this data. Um it reflects kind of a deliberate and concentrated uh patrol strategy, increases visible law enforcement presence, preserves the peace within the hotel areas, address disorder and quality of life concerns in and around the hotels, which is incredibly important for the for the residents that live in and around the area. Um and then reduce uh spillover impact into their surrounding areas, which as our business communities uh increase there, right, we have two new gas stations. We also have the McDonald's in the immediate vicinity of those hotels. So important that we engage in that that proactive policing strategy. When measured in staffing hours, it's a it's a quarter full-time position that an officer spends annually at the hotels. So, um it's not quite a, you know, a part-time position, but it's a quarter time every day for 24 hours a day. an officer's time in and around the hotels. So with that, I'll be happy to

answer any questions you might have regarding the data that was provided. Great information

back to you, sir. I was just saying thanks for all the data our numbers kit. I really enjoyed that.

I also add something. Um I do I appreciate the fact that you're being super proactive, but you also understand the fact that we're trying to improve our city and especially that corner and you're ensuring that we it's um staying safe that we are cognizant of what we're doing within our city. Trying to that we have businesses and they stay, you know, looking that they're safe for our community members and also aesthetically ensuring that everything should look, you know, just safe enough for for people to navigate. So, I I really like that that you also integrate that within the information and that you have that also in mind. That's appreciated. Well, it's somewhat concerning that select state has has jumped in the number of incidents. Um, and it still is concerning uh that it takes an officer away from being able to control the rest of the community in a lot of cases. But to reduce the amount of problems in that area, I think it's well worth the effort and I hope that continues to process and we see the figures start to go to drop. Criminals don't like being messed with. So they move on to other places where it's easier to participate in those type of activities.

Sure. And presence is an important piece to that and more probably more telling of the officer's time is we want to reduce violence in and around that those calls for service. Right. So we're going to have disorder calls for services common within uh hotel populations, right? It's transient. It's coming and going. You're going to always have different people in and you're going to have conflict, right? But um this was, you know, one of our hotels was one of the locations of one of our homicides, right? We want to make sure we're spending the time where we need to make sure we're reducing violence within the community, making the community as safe as we possibly can. Um the calls for service have increased when you look at the numbers, but if you look at the raw numbers that are provided, it really is totally flat across all three years. Um the increase is solely as a result of the officers engaged in and around the area. and and and that's a great way for us to um keep that corridor as safe as possible, provide the community because there is a lot of surrounding residential properties as well to keep that from spilling over into the residential communities in that area as well.

Well, one of my biggest concerns in driving that corridor is they have the people that are utilizing that area have to walk on the streets, right? Or biking You literally cannot see in time if you were to have some sort of evasive maneuver from another car that was coming through there. There's not there's no place for them to go. Yeah, there's definitely a lot of foot traffic in and around that area. Pedestrian traffic has increased in that area. A lot of them are right

down the center line. Can't see them.

Thank you, Council. I have nothing further. All right. Thanks, Chief. Appreciate you attorney.

Thank you, mayor, members of council. Um, we are continuing to provide day-to-day support for staff on contracts, land use, uh, projects, things like that. Uh, few projects that we're working on or completed. I don't know if council ever heard, but we did finish the, uh, court case changing the GLIC shares, change in use for Liberty Draw development. We got a final decree in that case after about two years. Um, then there is a NIS meeting on February 19th that I think Tyreski is going to attend on behalf of the city to sort of get an update on where things stand with that project. That should be interesting. Um, couple of issues to bring the city code into compliance with recent legislative changes. City manager referred to a couple of those, the uh the ADU requirements and the the nonfunctional turf requirements. There was also a change in the independent contractor statute for the um in order for the city to enjoy the presumption that their agreements with various contractors are independent contractor relationships rather than an employee that the town or the city would have to cover. They've now added a requirement that a little bit of a language change and then a requirement that those be signed and notorized. So you may see a little bit difference in the form of some of the contracts that come before you and that that's the reason for those. Um in just a couple of additions to Sam Light's presentation this afternoon I had a checklist of things that I wanted him to cover with you and he covered all of those. And for some of you that may be new. For most of you I think was probably a refresher and good to touch base on things we've talked about in the past. Things like Pora and open meetings and executive session and quite judicial proceedings but a couple of additions in the area of ethics. Sam

talks you about your ethics code which is in section 2.05 of the city code. And you may or may not be aware, there's also an Evans code of conduct for elected officials that dates back to 2004 that you may or may not be as familiar with. It relates more to your relationship and you're working with various other well among yourselves with others. It talks about policies and protocols related to conduct including council conduct with one another. council conduct with city staff conduct public condies conduct with the media and sanctions. So uh in case that is not at the tip of your tongue and fresh in your reading library, I'm going to ask the clerk to send that around so you can read that one as well. And then finally, just to sort of emphasize how important conflicts of interest are, I noticed forgotten is that there is actually a conflict of interest provision in your charter. So even from the very beginning of the city that was a pretty important concern and with that that's all I have be glad to answer any questions.

Great. Thank you Scott. Appreciate it.

Yes. the appeal. Well, the the appeal has been filed. We've notified CERSA. You do have it's a rule 106 appeal and Cersea does provide limited coverage for rule 106 appeals and so we've sent it to Cersea. Cersea has designated an attorney. It's out of the Andy Nathan's firm and I think it's going to be Nick Poppy and I've worked with Nick on a couple other 106 appeals for other municipalities. He's good. It looked like from the email I got today that that initial conference that we're going to try and set up for tomorrow afternoon, Andy Nathan may also be involved because it looks like there on appeal they sought to raise an issue that wasn't really raised before you, which is whether or not the animals involve constituted service animals. And that's Andy's more familiar with Nick. So I guess the bottom line is yeah it has been referred to Cersa and you're in good hands with people working.

Right. Thank you Scott. All right council discussion and I know that the committee you guys want to go first. You guys don't have to request to speak. Okay. Um so uh uh on the dis when you got here today there were two um drafts for our new uh we have sorry let's go back we had a meeting with the heritage day committee which might now have to be called the special events committee um

and uh we're getting prepared for our uh new springtime celebration be called blooms and bruise and on the dis there were two options the logo. They're almost identical, but only difference is how the text is. And uh I was just wondering, do we want curved verse flat? That way I can I like the I like the curve. I agree with Council Member Johnson. I like the curve. Sounds like Councilman Neil like the flat. Stands out better.

Well, here it does. It looks good, but I I have to say that the curvature doesn't take away from the cityscape as we have in the bottom. The the bold um all caps kind of focuses on that and takes away from the city. So that's actually the effect, right? Those are food trucks, right? But I'm just saying that it makes the whole thing stand out where this one just pops. I like the all caps one because it is a little more boom. Here's what we're doing. And it's symmetrical with the bottom of the can.

I mean, I like the curved one, too. Please don't get me wrong. I like them both, but it's hard to decide. And for me, the second one, I see where Fred's going, council member Neil's going because it does more symmetrical with the bottom. But I see what you all are saying because the curve looks pretty as cans, I would suggest use the font, the flat and use it on the curve. It doesn't work. It does not work. I would actually say woodwork with the right hand symbol.

I knew this was going to be so contentious. Put a check mark next to the one you want. We'll pass it down. Whatever the majority of wins. I want to keep this. Can I color on it? Can you make it work? Can they make it work? All caps in the curve. I will what we can do.

So, there's there's mine and hers on the spot. I mean, honestly and truthfully, they both look fantastic. I really wouldn't care which one we went with, but I'm just saying personally, I do agree with Council Member Johnson. I like the But either way, I'm I would be good with either. I also agree with kind of like 15 minutes today. Yeah. During my lunch.

Okay. Cool. Council member Johnson. Oh, wait. Hold on. Sorry. Before I was council member Delane, did you have anything else to add or was anything else you want to bring up? Uh, yes. Just really quick. Yeah, sorry.

Um, I apologize. I don't want to take too much time because I'm already over 95 minutes. Um, I just wanted to say obviously not the greatest news tonight, but what was amazing about both uh Mr.'s presentations is we're moving in the right direction and I appreciate that and that is to due to your leadership and bringing on a professional purchaser and so on and so forth. I appreciate everything you guys are doing. We're going to get over this hump and we the city will be better for it. So, thank you. Thank you. I appreciate your support. As you know, my hobby horse is purchasing. I don't know if anybody knows that. Not at all.

So, thank you. And that's all I have. Council member Johnson.

I I don't have much. I just wanted to um just kind of highlight to educators that won awards that are from our Evan schools. It was a success in six award winners. So um the leader among leaders which is Miss Bustrum and she is a dosio uh principal as well as rookie of the year Miss Lanning. I hope I pronounced her last name correctly but she is a teacher at Heisman Elementary School. So I just wanted to say congratulations to both of them for getting awards. It's amazing and it's great to have amazing educators for D6 and I wanted to share some information. Um, my buddy uh Jeff Carlson from the Weld Trust. For those of you who aren't familiar with Bright Futures, it's uh tuition grant program to help our local students uh attend college, trade schools, and career training. Uh this 2020, actually in 2024, uh just city of Evans students, there was 111 of them. So the trust uh ended up issuing out $216,855 and 25 we had uh 158 recipients with 346,245. So in the last couple of years uh over half million over half a million dollars participants within the city of Evans participate in bright futures program. That's phenomenal. that our Evans res

I would like to say thank you to Cody and staff. Um I have some concerns I brought to Cody and staff regarding trees trying to steal my hat while I was running and other concerns. And

and you're short. I know, but if the tree is trying to grab my hat, that tells you it was a little low. Um, but they were on that within less than 24 hours. And I wanted to thank all of you for catching that and helping me with that. I do appreciate all that you do and to let everybody know that if they do use the online system to report something, it's very easy to do. You don't have to call, you don't have to email anyone. You can do it online. But thank you all. Tonight's reports uh were very clear and concise and addressed all the issues and I appreciate both of you for bringing both your reports in the work session and the main meeting and your patience with my questions of uh that may seem you know mundane to you but to me it's just education for myself and the public. So thank you all.

Council member Far just like also As a W one representative, I greatly appreciate law enforcement's efforts in the Highway 85 corridor. Um, as well as every other aspect of the city as well. That big redevelopment we're seeing in the 85 corridor, the addition of street lights. Um, even Family Dollar turning over to Mus Liers, the entire area, it just has a whole different feel. You know, I lived and worked in that area 10 years ago and it was a totally different situation. So, we're bringing a lot of life back to that corridor. It's greatly appreciated. Um, And other than that, I just want to say that I'm very supportive of city man's recommendation to bring back discussions on ads and comp. I'm sorry. So, the other thing I kind of wanted to bring up today is um I was thinking about it and we're going into to uh phase uh 4 4 A uh which is um 65th Avenue to Arrowhead Drive. Um that's going to put us in a position where it's going to go from two lanes to four lanes and then almost immediately back to two lanes and then back to four lanes once it gets to the roundabout. Um what I was wondering is given that we now have the um street sales Um, I was wondering if we didn't want to as a council look into actually going phase 4B and doing doing that wetlands, which is going to be expensive. Um, but and then and then doing the the 65th Avenue. That way you you

will end up with a contiguous fourlane highway by the time we're done with it and not a widening to then contraction gap. Um I didn't know if that was something that council would be interested in discussing. It it would be a great idea if it didn't concern federal wetlands which needs federal permitting that needs to go through the EPA and all that other stuff. We've actually been talking about this wetlands and we're working with Congressman Evans and his staff to try to see how we can get permitting to go ahead and do construction around that area because of the wetlands. But I do like your idea. I do like your idea after the wetlands,

right? And also that bridge replacement as well too is going to cost us significant. So there's a lot of challenges that have to do with the federal government, right? though for that

one other issue that we need to take into consideration. So the 65th Avenue is phase three of of 37th Street project and then the wetlands will be phase four. We have a $1.5 million federal grant tied to phase three as well that we have to have. So we have to have construction um um awarded by it's close or it's the end of year 2027. uh or else we risk losing that $ 1.5 million grant for phase three. So there's a pretty serious funding consequence to us. Can we bring that up for work session? Pardon me.

Can we bring that up for a work session? Yes. The the sequencing of phase of of 37th. Yeah, I can bring that to a work session. What exactly would you like? Is that what we're discussing? Is that what we discussed? I don't think so. I think there is still value to doing phase three first. Um, first of all, because that constraint we have on that grant, but also there is there is still value, I believe, to getting that intersection done to the residents in Great Hollow, the west side there. Um, even though ideally we would not have a choke point in between um 65th and 47th Avenue, but

um I I kind of feel like we're really too late in the game to make that change. So to go back to your question there about how long the permitting process and all through the federal red tape is to get permission to do that. Cody and I actually had a meeting what was it a few months ago with Adrian Sandaling that and with actually Congressman Evans was there as well um

he said they could try to expedite it but it would still take several months to couple years. So, so something that we could look at and this may may alleviate the phase three phase four sequencing is does the city council because this is something I'm going to start engaging my engineering team on. Does the city council want me to start focusing on 49th now 49th Street ahead of phase 4 because we're already getting ready to start the design of phase three. So, it'll be essentially the design of phase three, the construction of phase three, and right now we're looking at the design of 49th Street. So, there I think Councilman Delaney, there's there's where my big question is is the council still focused on 49th Street. I'm to the impression that that's been a yes, but I need

I'm not as focused on street as I am. That's why I would like a work session on there's other projects that I would like to focus on other than 49. Okay. So, a work session for you would be other than 49. Okay. So, all street options that we could be focusing on or other critical points. Yes. Because I think that we should be putting all of our eggs in one basket? No. Absolutely not. Particularly a basket that's going to put us in debt for No, I do not want to do that. Period. Yes.

However, we we really focus the 1% street sales tax on getting 49th Street done. And I think if we push that back and take a look at another time, I think that's a slap in our face to the voters who we really champion on if we get this put in permanently. 49th Street was going to be our focus. And I think if we push it down further, if we try to go out for anything else, they're going to say, "But you told us 49th Street was going to be your priority. Now it's not." I didn't tell them that. I was involved in that.

I would like to clarify. 49th Street is clearly in desperate need of resurfacing. It's in ter. As far as whether we are doing a full one widening project to make that four lanes with sidewalks um there just is no population. I mean much smaller population out there than um so I mean I don't know if there's a way that we can do the design and also resurface it but I don't see a huge need for it to be widened to four lanes with sidewalks and all that for for years to come.

Yeah. So where we're at right now we're we're trying to get so phase three we're trying to get it bid for design, finishing up the street lights, state street. those those projects that I went through tonight, getting those engineering projects either into design or out for bid. And so then my next focus I just had a conversation with Shantoon and and Tai last week that preparing for a internal discussion where I can provide my my expectations for 49th Street and we can start putting a scope a design scope together. Uh because we know there's going to be extensive drainage that we've got to look at because of the sheer volume of water coming off those fields around us. We don't know what the infrastructure, the public infrastructure is like underneath the street. And the last thing we want to do is rebuild the surface of the street without taking a look at the infrastructure underneath. If we have to do utility relocates, if there's uh water, sewer, anything like that that that's in pretty rough shape. So, I mean, there's going to be extensive scoping of the project. And guys, if I'm speaking out of turn, please uh so so there's going to be a lot from an engineering perspective that we've got to take a look at that ensures that when there is a final product produced that we're not immediately, you know, turning into a quilt and and fixing utilities underground. I'm I'm preparing for 49 Street design now on the understanding that that's council's expectations. If I'm wrong, please tell me before I before I engage these guys.

You're wrong on my behalf because my didn't want that and I did not tell my and this is not what I vote for and I don't want a pipe another pipe going nowhere. I want money sent to where it needs to be sent, not capped for nothing. the county that's willing to come in and help pay for 49 streets. I would like to have that conversation as well and then that's a different conversation, but I don't want to put all my eggs in one basket. Well, we're not putting all of our eggs in one basket, but we're also Sounds like it.

People that came to the town hall meetings having discussions about one their biggest thing. How do how does council feel since this is council discussion 49th Street? I'd say explore other options. Explore other options. More options.

I think just based off what's happening today, you know, so far we have three. Um, my suggestion was definitely to come in um and definitely explore it all and really ensure that as a we're aligned with what exactly we want to prioritize um especially want to ensure that everyone's voice is a part of the discussion and that we um gather all the information that we need and ensure that that's the best course of action make the most appropriate course of action for all constituents just get a work session together bring all that information decision.

Can we get right now for me today? 49 Street. Can we get any information you think from B County about what was put in there in the past so we get an idea of how old some of the infrastructure is? We do know it's corrugated pipe is pretty rough.

Yes. So, what we'll do is what we'll do is we'll we'll uh I'll start preparing for a work session where we just where we bring these options to the table and we'll just have a comprehensive discussion. So, I'll I'll have staff reach out to Well County. We'll figure out what that what that impact is to 49th Street. Um and then we will we'll bring back a a comprehensive discussion for you guys to to consider here in the very near future. But I also think that you know in the past we've always discussed on the priorities of the city especially when it comes to roads and what we want to do for for a few months now I know it's been 49 we've been discussing it and everyone's been in agreeance based on kind of how now where we are within that specific project. I just want to make sure that when once we prioritize for the year that we stick to that plan and not kind of deviate from that because that has happened in the past where we deviate from what we initially wanted to do and what is then everything just gets jumbled um and we don't get projects done um like we should within that specific year or get those moving along. So if we have a work session let's solidify what that looks like for us for this year so we can move forward and ensure that again we're you know uh responsible with you know our you know taxpayer funds and what have you. So that's Go ahead.

Okay. I'm in efforts to Jeff, I'm gonna mark one of these off. First of all, I want to make my position clear to this council. When I was elected, I made up my mind that uh anyone that came to me, be they a constituent, someone from World War II or three or in the county in Gley or in Colorado or outside of Colorado, if they made a comment about something that was going on Evans and they wanted me to present it to council, I would do so. And I have done so. And I know that irritates some people because they're not notified maybe of something that's going on in their ward when this happens. Uh but that's my philosophy is if somebody comes to an elected official with a complaint or concern, it should be addressed. especially if they ask that it be presented to the council or city staff. Uh that in mind, the first uh thing on my list here is the RV park. Someone has pointed out to me that uh there are too many permanent residents they feel over there. And when we approved this,

where was this? The RV park that we approved. Well, that some of us approved.

Uh there's only supposed to be 15 permanent locations. Uh there appears to be just by me driving by after I was notified of this that there are an awful lot of people there that have set down permanent roots. Uh I haven't went by and stopped and took pictures to try to confirm this yet, but I suppose I'll have to do that. The other comment I have uh was we did all this work on 23rd Avenue with new concrete and asphalt and signal light which I guess was pushed by some residents in the school district uh there and instead of uh part of the purpose of this was to attract business there and We have lost three businesses. We lost uh Palamino uh and uh Papa Murphy's Pizza. So, I'm not sure what good it did to do all that work. Uh, I hope this is not a trend, but uh, it it was pointed out to me and I have to agree it it's it's really bad for Evans that we've lost three restaurants there.

All right. So, the RB issue sounds like an administrative issue and not a council issue. So, that should be addressed with code enforcement and the proper staff. I address.

So, um, right now as a business owner, it's terrible economic times and for small businesses, we're all struggling. So, there's no correlation that intersection. My heart goes out to those businesses that did close, but as living in that subdivision, those residents were thankful for that uh that that light system, those unfortunately are closing because lack of support and so new businesses will come in but unfortunately climate right now is super tough there's no

I'm not sure there is either I feel that uh two at least two of the businesses were in strip malls and uh my experience over the last 30 years is these strip malls keep raising rent and people can't afford to stay there. That's why uh Costco wanted to buy the land and they didn't want to to buy the land so they moved elsewhere.

But I would say on the RV issues and anything like that that has to deal with policy of the city should go directly to the city staff, not the council, let them address it. And if it doesn't get addressed at that level, brought up for council discussion and to council because that's their function the council function two as far as the constituent speaking with you that's fantastic I would just say as a courtesy to your representatives at other wards at least give them the courtesy to let them know hey you spoke to so and so about whatever the issue is that way at least they're aware of it and if they are out in the community and brings it up to them. They're not blindsided. At least they'll be able to say, "Hey, oh yeah, I remember council member Neil told me about X." Cool. Yeah, this is what we're doing to address. That's fine that you talked to him. Just it's courtesy to let your other council members know others that you talk to other people. Hey, just to let you know I talked to this person about this issue. That way if somebody else address it to you out in public, you're not going to. It's a curse.

Well, the RV park issue, I was specifically asked to bring it to council. So,

I would say and I realize it needs to go to to felt that council needed to be aware of it since uh we approved it or some of us approved Okay. I I thought we were still talking about the street thing. Um so for me 49th would still be a one that we should look at. Um so when you do bring that back with the other roads, which I understand why everybody wants to see that. Uh could we also have the grades for the roads included? Um because I do think that was one of the reasons we like we're going to get there, but we had other streets to address before 49th. If I remember correctly, that grade for that one was so I think that's why it was more of a for those of us that have been on council a while, why 49th was more pretty important one to get done.

Yeah, we have our updated PCIs so we can we can incorporate that into the information. Thank you. And I don't mind it coming up at a work session. I just I want us all the correct information. Thank you. Cody, happy birthday. Thank you, sir. Happy birthday. Thank you. All right. I'm getting to the point where my candles cost more than my cake. So,

all right. I'm planning to do a mayor's town hall probably on the 26th of February. Um, probably at six o'clock here at the town hall. Try to get that information out. Just kind of give an update of what's going on in the city. I haven't had any of those in a while. Uh second of all, I was not in attendance at the January u second council meeting in January and I apologize for that because I was at a time on military duty. Um I did watch it online and some saw council discussion. I want to say I appreciate you and your staff bringing up ideas that were outside the box and thinking about those those things because we have a lot of things that we have to fix in this community and those cost a lot of money and we have to find some solutions to make things work and sometimes outside the box ideas of what we need because we as a council have asked you to do that instead to think of creative solutions whether or not they come to fruition or agree as a council. I just want to say I appreciate it you guys bringing that and everything. So want to say thank you on that. But uh other than that that's all I got.

All right. I appreciate you guys support. Um and again with the discussions we had tonight. I know there's a lot that we unpacked for you guys. Um, what I'm really excited about with the caliber of people I'm bringing on board this team is being able to identify some of these challenges that we have or we have had in this community or the way that this community has operated or that we've done business the way we've done business in the past and being able to cut through that and bring a more clear vision to the city council. So, I really appreciate the time, the effort the guys have put into uh to identifying some of these challenges. Uh, and I believe I'm putting the right team in place to be able to move us, move us forward uh together in a much more uh productive uh manner that uh that that speaks well to city council's vision for this community

and continue to bring those those ideas to us and we're moving in such a great direction. So, continue to do that. Appreciate it. Great. All right, seeing nothing else for the good of the order, we'll call this meeting to turn. Thank you everybody.