El Dorado Solid Waste Advisory Committee - Regular Meeting

Okay.

I have five year old twins and Oh, it's like for a week. So Yeah. That that's I need to burn. Yes. At five, they're really good persons. Mhmm.

For you, I'm not jealous.

Catherine, I'm promoting you to panelists. Hang on a sec.

So the last meeting, I was on a twenty three to half hour flight from Wally to Washington, DC for friend. Catherine.

You're a panelist now. Can you hear us?

Okay. Yeah. Can you hear me?

K. I can hear you. We're good.

Yeah. In airtime.

Thank you.

That was airtime. Oh. God.

Okay. I can see you.

Actually, the ground traveling, you know, getting.

We'll get started in a few minutes.

Okay. Sounds good.

Sorry about your friend. Oh.

Yeah. Yeah. You're. It's true. But I'm yeah. Just on the settlement. Mhmm.

Okay. So we'll get started in a minute. I'm pretty sure we'll have a forum. Again, I have new quorum rules, surprising new quorum rules that'll be extracted from the clerk's office. Talk about that. We have a big agenda. We'll just kinda keep moving today. We don't need to we need to touch on everything, but we don't need to, like, dwell on any particular item. I don't really care today. You are. So we can kinda just breeze through this. And? Very good. Yeah. And, again, we're two meets the meeting, so we're off to some some catch up. Yes. And then there's some boilerplate stuff. So yeah. I'm glad everyone's back. New Year.

And I'll do I'll do, like, this kinda weird to put it on the agenda, but I'll do, like, a free announcement before we get started because I just wanna talk the rule change, go over the last two meetings that I've missed, and then that informs everybody to a lot of the agenda items that are coming up. Knowing the rules now. You know, it's again, we didn't have a quorum last two times, but, actually, we did, but I didn't know that.

And nobody Oh, yeah. We were just waiting around.

Yeah. I we did have a quorum in November last meeting, but the clerk of the board's office, we didn't know. Nobody nobody knew. So I'm gonna explain the the new rule change works. Is it

a clarification that's always been there?

It's it's an interpretation. Interpretation. Okay. Right. Yeah. So it was interpreted one way before, and now it's interpreted a

new way.

So that was and that so that got really confusing.

K. Alright. Keep waiting for bugs.

And Julie is remote today. Just FYI. She's not feeling well. So That's.

Yeah. We got one two four. Any new nominees happen, you mean, for the any new nominees for District 3?

District 2. No. No. And that's something we talked about today.

I I think a new d two person. Who's the supervisor of Rayash?

George Turnboo.

Oh my, George. Yeah.

You know, it's a shame because Shirley I don't know if you remember Shirley from d two. Yeah. She used to be on the. She was incredibly about liked being here. Yeah.

She liked working here. And then

d two changed hands and then changed the committee member, which they d two has what I have to do. You know? But we never have we never got a replacement. So I'm frustrated because that person was really engaged. Mhmm. We need more engaged folks. Yeah. One, two. Morning. Good. Morning. So, Catherine, I know Sarah and Katie are not gonna be there.

Okay. I'm solo.

Two missing. So you're alone. So that's six now. Who's missing here? Let's see.

Terry's in the parking lot.

Terry's in the parking lot, and then Mike Churchill. So Mike.

Yes. And will Mike miss did he ever get back to you last meeting about not being here?

No. Mike should be here. I don't know. But, you know, he's usually late, so we just start with

that over. Thank

you, everybody. Bye. Good evening. Yeah. Okay.

Well, we have let me close this.

It make you a little nervous. Yeah. It's fine. Okay. It's Alright. We have a forum

to start. Hang on. So there's a lot of me writing things this meeting, so please bear with me. I'm gonna yap and be like, please stop. Repeat yourself, etcetera, etcetera.

Should we call the meeting order number first? Yes. We can.

Order at o four, and we'll do a roll call. Yes. So Dickson, Peter, Don. President. Deb. Pierce. He's absent. Sarah's absent. Dana. And I did I say it wrong again? Dana. Dana. Dana. I It's okay. Was so careful last time. Alright. Sorry, doc. Thank you. That's alright. Michael.

Absolutely. Terry. Here. Christopher?

Here. Yes. She's she's here.

She's silent, but she's there.

Yeah. She's there to mute. Wait. Oh, I'm on mute now. No. I'm not muted. Catherine, are you here?

Yes. I'm here. You guys It's kinda glitchy a little bit.

Yeah. I'm sorry.

Yeah. Just just talk louder.

Remote meeting googles? We don't have any, do we?

No. But this is when I'll talk about this is when I'll talk about some of the the changeover in the Brown Act, the interpretation of the Brown Act. So last time we didn't have a quorum because we only had five here and one online. That's six. So that technically is a quorum, but the rules for Elkhart County stated that they had to be at the primary meeting location. Sometime in the last year, that rule change happened that that was not valid. And as long as we post Ruth Avenue on the agenda, that is a primary meeting location. So we had a quorum last time. So I said, okay. Can we get that in writing?

Because that would have been nice to know. And I found this out because the clerk called me after our last meeting. He like, why didn't you have a meeting? You had a quorum. Like,

no. We didn't. So K.

I guess we did. So now we only have to have six here and here to make

work. Right.

So that gives us a lot more insurance about how to quorum. We should not have this issue again. Okay. So it happens. Those meetings didn't have a forum. We're gonna catch up today. But now we know that if you're gonna and, again, we can do remote meeting approvals on a per diem basis. So if you're sick or you wanna be a voting member, we can work that out with the remote meeting approval thing. So

you don't

have to just not show, but you can talk to us. Talk to the the the chair or to me, and we'll try to figure out the combination.

And does that remote location need to be approved before the agenda comes out?

It can be approved in this sequence right now. So if I was you know, Terry was in El Dorado Hills, I can't get there on a conditional basis. If you had a valid reason under the Brown Act, you could be a voting member. Okay.

Yeah. That will help. Yeah.

Okay. So that's the rule change. There are no remote meeting approvals today, so we can move on.

Pledge allegiance to play.

K. I got it. I got it. I got it. I got it. Alright. Oh, it was a good one.

Thanks. Alright.

Pledge allegiance to pledge The United States Of America and to the republic for which it stands, one nation, your God, indivisible with liberty and

to others who are wrong.

K. Good job.

Bye bye.

Opportunity for members of public to address matters not on the agenda. So we have one. I haven't met you. Yeah. Hi there. Hi. I'm Caroline from Elrod Hills Community Services. Okay. Yeah. Just to give you a little mock up, I was gonna introduce Cara. But I am retiring in June, and Cara's gonna be my replacement. So we'll go through the process with him get her onboarded and everything. But if she wants to get involved right away, we have the six month dates out. So she'll also need a new coach too, and welcome to you. Congratulations to you, and welcome to you very much.

Catherine, are there any members of the public up there? I don't think so, but just wanna verify.

Nope.

Okay. Alright.

So we might go through forum, and then we have the event calendar. So, Tim, did did you finish that which you wanted to be doing?

So, yeah, so, again, our our meeting minutes from July, September the July meeting, we actually had. It's just we never approved the minutes. September and November were marked pretty much piece of boilerplate. No meeting. No agenda happened, which you're supposed to do. Well, even if you don't have quorum, you still have minutes to say it didn't happen. As you can see, I didn't put the date on the staff report, which is really bothering me because I was so thorough about everything. But, yeah, this is the this is the site calendar of six items. Does anybody wanna pull anything? Okay. Okay. So motion to affirmative.

I'll make motion. And Terry, just a second.

Doug. Okay. Now we go back to

the roll call. Roll call

it. Okay. Alright.

So, Dixon, yes. Don. Yes. Deb. Aye.

Dina. Aye. Right. I'm learning. Terry. Aye. Christopher.

Yes.

Catherine. Yes.

Okay. Motion approved. Okay. Cool. So next thing is the waste recycling tonnage reports. I wanna fire these up so we can see them. Oops. Okay. Any comments on item a, EBD's reports? Pretty we can we can talk about removing this green waste clean item because we haven't had data since 2024 on it.

Commercial organics continue to increase. I thought that was interesting. Right. Residential organics continues to increase. Outlook organic.

Got a question on that real quick. I might have

asked this in a bit, but I

think I forgot. What is the difference? We have commercial. We have residential. We have public organic. What is the public? What's the public? Does that involve?

Third party. That's people coming to the transfer station with with green waste or Oh, okay.

I can clarify that. Publicants And the name?

I mean, that could be a lot you know, that could be grass clippings. It could be you bring in some, you know, logs, different stuff. So a whole array.

How about that? Finishing strong. Alright. Any comments on STR's data?

Tim, did you have the just out of curiosity, did you have the December 12?

I did, but I did not. Wait. Did I add them? Oh, I did get it, but I wasn't able to add it. Okay. It's okay.

Yeah. I wanna make sure you had it.

Yeah. I have. It's fine. Tim, one more question before you go real quick.

Go back to the S

c I'm on SCR.

Okay. Right there. Right there. Just from from having finished the the last five year soil waste management plan review, when we're talking about data, it turns out that South Tahoe South Lake Tahoe still they're putting that addenda sheet on here that kind of goes ahead and puts down what the totals are. It's just thinking ahead for the the next group that's gonna have to do with a five year review when we talk about data.

The real important data is really, you know, we're we're showing month by month, which is good data, you know, on the graphs that's showing that there's a difference whether it's because of the seasons or tourism or whatever. But the really key data looking forward when talking about data is is the year by year. Okay. It's much more We can useful. Because then we'd have to go back and what I had to do is I had to go back from five years of data to tabulate that.

Okay. Well, we can just we can just put a sum. I'll try to I can exempt it from the graph. I'll put a sum down here on each year.

That's a better And then the graphic would be

good if you could put year to year. So you want graphs that also show year to year to year?

Yeah. Because that's kind of that's interesting for, like, the operations aspect over there. If you're looking to to try and figure out strategies and how they're working, that's very helpful. But when you're coming to new

Now that we have now that we have, you know, three or four years four years of consistent data that's then we can we can add that, you know, year to year graphs. It'll be more pages, but it's fine. So these graphs are auto tabulated, so they're not really that identical. You know, it's but printing them something, because I have to I don't know if you've ever printed graphs Excel, which is kind of a pain. But, yeah, I can try to figure out a system to give us yearly data because we do see these cyclical natures intra year intra year now. But let's let's take a look at yearly now that we have some data. Okay. That's easy enough. Alright. Anything else on the waste recycling tonna reports?

No? Can

you ask just a a format or a

Yes. A

question? So we, approved the consent agenda, which includes the our Minutes and staff report. And the meeting agenda for today.

Yes.

I would like to move an item further back on the schedule, and that was 260109, which is, recommended to the chair and vice chair.

Wait. Oh, you wanna move that to the front? To the end. The end? Yeah. You wanna move you have to do the very last? Yes. Okay. Do we need to have a motion to do that?

That was my question question for you. So is there a to speak to order? I think I think there is. Yeah.

Yeah. If you have to pull item do you wanna bump an item or push an item? I think you make a

And put the approval of the agenda. Okay. So, yeah, I don't think we do that.

So we need to mount we do need a bump.

Yes. So we need promotion. Okay. Wait. Wait. Wait. Wait. Okay. So let's go through our thing. So Wait. Dixon, yes, Don.

Yes.

Doug. Hi. Dana. Michael. Yep. Now you're here. I had Jackson. I'm I'm on top of this. Terry. Hi. Christopher.

Yes.

Catherine. Yes. Great.

Alright. Cool. Okay. 26102. Moving to the RDRS reports. Does anybody wanna talk about any of these? I included two quarters this time because the backlog, people didn't look at them, or we didn't see them last time. Anybody want me to pull any of them? Okay. Alright. Received and filed. Okay. Twenty six zero one one nine. Department of management depart this is my emotions. I'll talk about it. Environmental management recommended the committee discuss moving the waste recycling tonnage reports and r e s RDRS reports to the consent calendar. We talked about doing this year plus change ago. Yeah. I think it's time. These these reports are pretty standardized now.

I think everybody agrees. They mostly like the format. We could add some yearly data, but the most part, it's

And if we have questions, we can

We can always pull them. Yeah. But that way, you can just approve them all at once. You don't have to have have one big motion. I think it's better to approve them than receive and file because they're validated data. Like, I think it's just a better practice than those. These are correct.

Approved. We will get them.

That's just the most important. That's that's what we're here for is is to track that. So I don't want that to turn into, like, your your staff report where you just kind of forget about it. You know, I'm the one that can answer so many questions. I don't know if everybody's reading these things in detail to to come forward.

Well, if it's on the consent calendar, you're supposed to be reading detail. So it's just more of a housekeeping thing where you go, okay. We're just gonna approve all this stuff at once because it's all every meeting.

You know? We always have this stuff. So Yeah. So it's fairly routine, and I think to pull it and discuss it will be no big deal. We take the pull. We push it down. And I think it's good practice to do that. Mhmm.

And that's not at the beginning.

Yes. It's at the same time. Right. So those things would just be on consent. Mhmm.

Any more discussion on that? And motion.

Harry.

Second.

Dixon. Yes. Don.

Yes.

Doug. Dina. Hi. Michael. Yes. Terry. Hi. Christopher. Yes. Jeffrey. Yes.

Oh,

moving along here. Okay.

Wait. Hold on. Okay.

So 109 is being bumped to the end for Dixon's motion. So we're gonna go over 260 and, again, I tried to make these logical in order. Sorry. It was kinda hard to

It's out.

260117. It's environmental management department recommended the committee discuss reviewing EDSWAC bylaws for updates per recommendation by the Colorado County Board of Supervisor. When Dina did her presentation, thank you, Dina, it was recommended that we take on bylaw updates. So talk about our bylaws and updates to them. So I'm gonna fire up our bylaws real quick.

Our bylaws are pretty boilerplate. They're not like there's nothing lashy about them, really. But there's three things that I particularly that stood out that we can that I think are valid central discussions for changes. One is housekeeping stuff. I'll bring this up. So I try to keep these track changes on here so people understand. Housekeeping changes. The NSWAC chair does not actually approve the scheduled meeting agenda. It's just it's just it's just done. Like, it's just it has a deadline now, so it doesn't matter. So it takes the onus off the chair having to approve it. It just it's it's a proof. Like, that's what happens. We used

to do it. Now we do.

It's the same thing with the minutes. Like, it's the same thing. Like, the the actual committee approves the minutes, so it's not the chair's responsibility. I also said, I updated to LEGISTR because we use LEGISTR now, and we're going to keep using LEGISTR. For here, county so, public meetings are normally held at county approved locations instead of the EMD office because we don't we could always do any county approved location. Again, the EMD websites, this is not we don't post the agenda outside building A. I don't know.

I can't really do this. Did that.

I don't know why we would do that. Just post it outside the TAC meeting. No more websites. Meeting minutes up there. Everything's on the LEGISTR. It didn't change. And then I added this Brown Act compliance clause, which basically states that we do what the Brown Act says, and it overrules pretty much everything. We have to follow the Brown Act's laws. I I didn't wanna, like, like, mess up our bylaws with all these Brown Act requirements. So, basically, this is just a giant clause that says we do we operate under the.

So that was the housekeeping section. So any motion can approve any number of these items. So we'll, you know, approve a or b. So that's how I structured it. So we could, like, talk about these.

Just as a comment on the bylaws, if they were written for what was done initially. Mhmm. So we, I mean, I've got this all these documents from thirty five years ago, which we don't do anything with.

Yeah.

Mean, we they were dead once and basically met the requirement, and they're of you know? So we could edit at some point what we do as a committee because there are some things that we've done those over thirty years.

I actually went over what we what we do with the bylaws, and it was pretty I mean, mean, everything in there was pretty Yeah. Not bad. Yeah. It's just fine. I did wanna mention one thing. And, again, one in caps. Is this committee required by state law? Yes. In a a form that doesn't necessarily mean it has to be heads on. So the state law minimums say that a committee like this has to exist and meet once every five years to review the CWIP.

That's it. So, essentially, the Board of Supervisors could axe this committee and go, we're just gonna put a group together every five years that just approves this. There's no requirements with that group. Doesn't have to be. They could do whatever they want. So EDSWAC was established by the board of supervisors to do that role, but it doesn't guarantee that EDSWAC meets bimonthly and does all this crazy stuff. Like, that could be rescinded by the board. So, yes, it is it's somewhere in the middle. It's like, yes, EDSWAC is legally required, but EDSWAC itself is not. That was created by the So they could just they could scratch it and do something so de minimis that no one would even.

That's just want everyone in that.

Yeah. That's where we're at. Speak ended. Yeah. I don't think there's a whole lot of public interest or knowledge of this committee in the first place Yeah. Either by the board of supervisors or by the public. Mhmm. So I think if I think the value of this committee is to have people who care on here to actually look and communicate with a blood disposal and all the communities, if anything, just to be here cooperating with you to have some kind of public input. Yeah.

Yeah. So I like I like EDSWAC, but, you know, we need to be mindful of that this committee is not just established by law. Can just, you know, we can just slack off and not keep up on it or not accomplish anything. It has to get done because the board could. They can't completely erase the committee, but they effectively could and then replace it with something that was nothing. So so, you know, let's going forward, let's be when we look at these changes, let's consider that kind of stuff because we wanna make this sustainable. Yeah. Okay. So housekeeping, we can, again, we can nitpick this all we want. Housekeeping, let me move on to the the alternates.

So I can bring this up, basically, but in plain English, the alternates take a lot of work. It takes a lot of work because every time an alternate changes, I have to go to the clerk. I have to tell them who's changing. I have to find that person and get them to fill out an application. Then we have to put it on board consents board supervisor's consent every single time, then it has to be changed over in webinar, then it has to be I have to add them to the email chain.

I have to do all this stuff. Weirdly, the d the districts don't have alternates, which has always been puzzling to me. I don't understand why. And so I read through the bylaws again, and it basically just says, you know, it it basically says that it it it doesn't designate the districts to have alternates. But it also says, you know, appointed members may as each assign an alternate representative. So, actually, NSWAC members can assign their own alternates. They don't have to seek any approval, but the districts don't have them, which is really strange. So I came to two conclusions. I was like, we should either scratch alternates because sorry, Monica. They don't show up and they don't work.

And I think the last two times of the meetings kinda proved that. Or everybody has an alter So it's like, I would I'll be candid. I would prefer not to have one because I think that EDSWAC is a cerebral working group and that, you know, it's a meeting of the minds thing, people who are here are invested in it and stuff like that and need to come to regular meetings to kinda get a feel for it and contribute and stuff like that. So having an alternate come here is, like, they're generally kind of unaware of what's happening. They don't necessarily know what's going on.

They're not familiar with the committee members. So I think it would be better to just not have alternates. And why that works is the new quorum rules. So as long as we can get six here almost every time now. So we don't need alternates. I think alternates are good for a committee that has, like, really important business that can't be missed. You have to have a quorum. You know, it's like signing off stuff, blah blah blah blah blah. But I think for this group, it's not necessary, and it creates a lot of work for me. Again, I just got notified from Sarah Lenton that they have a new person, interim person at City of South Lake Tahoe. This is the third changeover in two years, and I have to go back again and go swap the alternates out. It's just like, why do

we why do we keep doing this? They're not gonna come. Yeah. And in your experience, the alternates aren't really participating No. In a regular way.

That's just Absolutely. Dumping on my own.

No. Look. I mean

Pretty good. Yeah. I mean, I think to your point, Tim, like, if the alternate is really more to just serve as a I'm gonna gather information for the person who's really appointed and just kind of be yours in the room, well, this is a public meeting anyway. Yeah. They can call. They can just join offline or come.

There's no reason that it can't be here or anything. So Or they could watch

Yeah. The video. They missed it. Right.

Yeah. I mean, we've got Nathan and Christina here from, know, EDD. We've got you know, all my staff is here. So and Aaron's here. Mark's here. Jeff's here. So, I mean, if they if you need to just listen in also, meeting the meeting is recorded. So, like, you can go back to

it. Like Right. That's

So I I don't I just don't I don't I kinda wrestle with this, and I just didn't see. And, again, if we have alternates, why don't the discs have alternates?

My opinion of that is because

No. The the the

the The discs or

the supervisors. Right. The discs doesn't have an alternate. No.

It doesn't.

Because we normally meet with the supervisor. We, I'm not sure how often you guys meet with your supervisors, but we they want to make sure that they vet the people that they're doing instead of having alternate. I don't know why, but what it's hard enough to get one person.

Yeah. And they still have to be approved by the board. So it's like it's just like it winds up creating a lot of paperwork for me to be just one. So I just don't like doing anything. If if Terry Yeah. Terry's changing over now, she's gonna retire, That's paperwork. She's a primary. That's paperwork. That's okay. We're introducing a new person. You're here. You're contributing to the meeting and getting to know things. Appointment. Like, having

And we struggle to have an alternate as well. Just finding somebody on staff. Yeah. And we disappoint somebody. It's not somebody that had Yeah. Knowledge or Exactly. Tim, the one exception I would see is that for Eldorado disposal and self taco refuse, if they don't have a representative here, I think they'd really miss key information.

Well, I mean, Chris' track record of showing up is really high. And the last time he didn't show up, Monica wasn't able to get here because they were swamped. So it's a lot of times when the hauler can't come, it's because there's a red alert situation that the hauler can't hear. Yeah. And it's not like they can just send someone in their stead. It's like their whole staff's on on red alert because there's a call. So I today is

a good example. Right? If I have to I have an obligation that I have to that's why I brought Monica. Yeah. So that's somebody in the room can answer questions, facilitate information. But in theory, she could just show up. If I

was if I if I wasn't It's not it doesn't need to be a voting. Monica can just show up and answer questions.

Yeah. But I think just as sort of the practice that you would do that so that there could be someone to answer those questions because I think, you know, you have an oversized role in terms of, you know, content knowledge of what's going on. And the same with Catherine that if if she can't be there to have somebody else who could fill in.

I think that's reasonable. Yeah. Like yeah. And that was

the main reason why we put have alternates for the for the franchises because at that time, we were, like, winging it. Right. We didn't have all of this information in front of us and and preparation beforehand. So if if they didn't show up, we had no way to direct our conversations. That's why we had all of this.

Only for Yeah. I mean

The people that were supplying the data, that was the reason. And then Okay. You know, the the five other supervisors, we didn't we were kind of learning at the time, and we didn't have a whole lot to contribute from the way the county worked and the operation. So an alternate didn't really matter because other than to get the floor. Right. And that's why we went into the section of, well, we're gonna need to come up with some sort of criteria of how many people how many times you can miss a meeting because people were

just not showing up. Sure.

Well, I think with the flexibility with the current product and the fact just looking at the track record of the old prints, again, I would I would recommend that swag that we scrub it. You can always bring it back. You can always be like, ah, okay. That was bad. But scrubbing it, what I can do is I'll I'll I would call the clerk and be like, scrub all the alternates, and then it'll move to a primary member, and that's kinda how it would work for a while.

Pretty standard for most committees. Right? Yeah.

And that's pretty standard. Again, I our research committees that had alternates, and, again, they were usually, like, committees where, like, business needed to happen. Like, they approved, like, plans and stuff. Like, you couldn't you couldn't just stop it, like, because they they really needed to have a

core at the time. I hear that sense. Yeah. Yeah. But

So if anyone so this is weird. We could do multiple motions here, but we can also pile it into one. So Yeah. Same. One do you wanna move on to the next item? Yes. Okay.

So so why why did you break it down, like, just instead of just working from one document?

So I wanted to give people an option. So when we do a motion, if we could say, oh, we approved b and d and g or something. You know? Like, that way, it's easier it's an easier motion, and everyone knows exactly what language is changing. That way, you know, the it's not we're not I proposed language for each one of these items. So it actually changed to that exact language. It's not gonna, like I'm not interpreting it yet. Okay. I wanted you guys to know exactly what

So when we're looking at, like, the meeting with their team, you're basically saying there's four options for meetings. So these are my proposed Yeah.

Options. We can propose something else.

But

The alternates, we would do d if we choose

Yeah. So alternates, none

would be It's nice to have both options.

Yeah. Yeah. So, okay, let's get to the last part. The meeting frequency. Okay. So, again, this kinda again, the calendar is here. I wanted to make the calendar a separate item, but it's important to understand. So I'm gonna actually bring up the calendar just to show you guys what this frequency looks like. So we have four options, six meetings a year or two meetings a year, six or three. So I think they're all valid choices depending on what you feel like head scratch rolls.

So biannual meetings are obviously only two meetings a year. I think that would be a good approach if you wanted to be a more ad hoc committee focused group. Meaning that, like, you come in in January, you make you decide on a goal, you make an ad hoc committee, Stuff happens. You come back in July. You improve what the ad hoc committee did.

It's done. That would be, like, kind of a a more of an what I call an ad hoc committee focused group where every every year, a couple group of people kinda decides to go for it and do some work, and then we approve it, and then that's it. But it is really sparse compared to what we're doing. Bimonthly is what we're doing now, and that's six meetings a year. When we don't have tours, it gets kinda thin here.

It's one of my biggest problems. It's always been kind of an issue. We're just not having tours. We're having all these meetings where not a lot of stuff is happening. And we've really had trouble to get people to the Tahoe meeting every year. And nothing against Tahoe, but it's just hard to get up there. Everyone has jobs. Everyone has stuff to do. Carving out six hours a day to drive up there, do the meeting, come back is not easy. It was easier when we went to Heavenly and rode on the gondola event.

But we're not doing it. I can't even do that anymore because we have to have the meeting in an approved location, which has been my nightmare ever since trying to get back to work. And so we didn't have we didn't have a quorum, and it wasn't because we actually didn't have a quorum before the meeting started. So I just I'm not a huge fan of the Tahoe meeting for that reason, and they're an approved location. So we are having a Tahoe meeting.

So I think it's fair that members of the public can go to our approved location every month, every meeting. So it's not like we don't do it. Quarterly is, I think, one of the most attractive options from staff's perspective because our data is quarterly, kind of quarterly kind of is how the solid waste world runs. RDRS reports are quarterly. Staff reports make more sense quarterly. We kinda really We can really identify trends. Yeah. We can identify trends quarterly. And when I shook up, you know, our kind of our year, how it looks, every meeting has a purpose. Every meeting does sign.

And and, you know, we still are allowed to do the goals, the follow-up, and the final, which I think is everyone's I think is appropriate. And we it's just it just kinda makes more sense. We scratch out that May meeting and scratch out the November. So and that's what people generally tend to miss the most, I think, because of vacations and stuff.

And, Tim, everybody has that, you know, they don't need more time to wrap up their you know, if it's April, it's through May. Right?

Yeah. And we should

have something done by Friday. Okay.

Should have something done by July. Hope you have a bowl of chain. Yeah. That's I think that's appropriate. And then, you know, we September is more focused on the electronic annual reports, which are due August 1. We should have those ready to go. I have Nina has them ready.

That's fine. There is them.

So and then the the final option Before

you go on from that one, November seems to be, like, a a pretty important one in that we kinda start to prepare for the next year.

Well, that's just because we look at the electronic annual reports, we go over the data, and then we adopt the calendar. But, like,

we kind of procrastinate on on some things where we said we said something to be finished in December. So we don't have an opportunity to look to see how well do we do on finishing a task that might have been due in December if we're not gonna meet.

If the last meeting is If we adopt a goal in January, we have two meetings, two formal committee meetings to approve a follow-up and a final and execute any said presentation or anything. Here's a big problem with November. I don't know if you guys know this, but board of super budget activity just drops in November after November 1 of the elections. So because it's it's it's what you call a what is that term? You know, it's basically dead.

Like, they're waiting for the next committee, the next board members to come on. Like, Excuse me. So it's like it's really it's really, really difficult to get items up in front of the board in November. So it's almost impossible unless it's an emergency item. So if we're waiting till November to do a presentation or something, we're hoes. Right? It's already a problem. So we should have things done by summer. They need to get done by because you need to get on the agenda on August and, you know, September to get in front of the board to do this. November September should be the wrap up meeting where we talk about how when or or the final preparation before you go in front of the board.

So you're recommending a September board meeting presentation?

If we could generally have a goal that we adopt in January and we spent six months on it, you know, yeah, you should be presenting in August or September when it's done.

So it doesn't presume that you could probably be having said the meetings during this work because you don't have the

If if the task is if the task is worthy of the subcommittee, yeah, if we're doing this always management plan review, that would require an add on. Right? If we're doing something where it's kind of, like, member oriented where everybody goes out themselves and does something starting in January, and we come back and report back in April and said that we got this done. Everyone compiles their data. And then in July, we all approve it together. That would kinda make sense too. Doesn't have to be ad hoc driven. Mhmm. I think biannual meetings are more ad hoc driven because it's yes or no. It's, like, really

well, I mean, just I have a question for everybody else as far as you think because we have a system now which requires public education to make good choices about where things go, and that we are then talking more about that public education and strategies, etcetera, does this work well enough, or are are meetings helpful for that kind of conversation?

Yeah. Look. I I guess I'll answer from, like, the hauling perspective is it's really hard to gauge program impact, like, month to month. You really have to look at things over but if we wanna say it's quarterly, but if I roll out a new program in January, I'm really not gonna understand the impact of that program until I can see what happened for three months or something in that nature. Does that make sense?

Yeah. You know, because we can go out in January, do some sort of campaign. Behavior typically will see an influx, so so you have to gauge behavior changes or how it changes over time. Personally, I mean, I I I would kind of agree with Tim on this. I think a quarterly approach from a hauling perspective, we can really identify, hey. We tried this. Didn't work. We're going back to the drawing board. Or we tried this in over three months. Here's the feedback we got from people. We kinda think in a quarterly board.

That's how a solid waste industry runs. We think forward. That that's how

we do it. So let me ask Catherine to address that question also.

Catherine, the question was, how do you feel about operations, time frames? Like, do you think more in a quarterly world or bimonthly or biannually? How does how does STR operate?

Yeah. I mean, I'd really agree with you, Tim, and Chris on the quarterly approach, both on the fact, you know, just that is, like you said, sort of the schedule that we all follow as far as RDRS reporting, and it is difficult to look at any changes on a monthly basis. And also, like, for us, we're so seasonal that the monthly looking at data monthly, yeah, is is oftentimes just not that helpful. So, yeah, I would just sort of jump on board with the quarterly approach seems to be best.

I did include, the last item triannually, which is a dark horse. Kind of interesting. It it is it's it's actually it's interesting. It kinda combined it scratches that April, July paradigm and crushes it into May. So that would be more of a, okay. We're really tight on time. We still wanna operate effectively. It would it would give us, you know, just one more meeting. It's kind of a hybrid. Again, this is moving towards more towards ad hoc focused work where we're gonna focus less on collaboration and more on, okay.

Our working group's gonna get out there, get some stuff done, and come back. So, yeah, I just wanted to present all three of these options. So with all them presented, it's up to EDSWAC now to determine whether they want to update bylaws. Okay. So just a

a clarification. So you've also said in this that EMT stat would set me dates so they would not be so it goes the second Monday, etcetera.

These dates on the calendar is the next item. But Right. And we could hash that out. Right. But if we approved quarterly meetings Yeah. This is my proposed quarterly schedule. Could change. I mean, there's nothing saying that that quarterly meeting can't be later in the year or so. You know? Like, we could have this meeting in November if that's more comfortable. But it's gonna pop closer to January. You know? So it feels like you go away for the holidays and come back, and you're like, I'm back again. Not a lot of stuff necessarily got done. So it just it's more of a thing. That's a separate item. I just wanted to give these dates as an example of how year would stretch out, how it'd look. Or you could do

it later in the month as well?

Yeah. I stuck I stuck to the second Monday because it works. This room's always available. Got it. You know, we like this date. I mean, it's the most familiar time. You know, that's something we could change too. I did when I did my when I did my bylaw meetings excuse me. Sorry. Hang on a sec. I wrote in some clever language. Let me see where it is. Hang on a sec. Okay. Let's look at bimonthly.

This is what we're doing now, but I think I changed the language. So instead of on the second Monday of every other month, I said bimonthly. So that's like any a window, you know, instead of a date. Like, I said, okay. If we wanna pop it off that Monday because we were moving it off Veterans Day on November. So it's not the second Monday. So where we're doing was illegal. That sounds like that's not right. So by saying bimonthly, it gives us interpretation to say, if we scratch a meeting, say, as we did in September, I could just reschedule it and say, like, look. Let's do it. Let's try next.

K. So there would be that. I mean, I think that flexibility would be nice because there are big times where we know nine months in advance, we can't make that meeting.

Yeah. And we can talk about that. Yeah. And if the haulers are like, the haulers have a red alert item that or Chris can't be here or something like that, I can throw that out to the committee members and say, do you guys wanna try next week or so?

You know? That's how that flexibility. Yeah.

Yeah. I mean, normally, you get out of send it out. So if you got replies that said, like, four of us can't be there

Yeah. If I don't see what I you know, like, if I see a lot of dropouts, we can start talking about changing it. That gives us the flexibility to do it. Even if you so even if you keep bimonthly meetings, I would suggest that you approve the bimonthly thing because then it gives us at least the flexibility to change dates. So going back, this is a mouthful, but it's basically a so a is a is our bylaws, b is housekeeping, c and d are the alternates, and e, f, and g are the meeting proof cases. So any member can pursue a motion to approve any number of these at your discretion or all. Well, we can't approve all of them.

Any comment?

I'm sorry?

Any public comment? Or No.

There's no public. There's no public.

But we haven't discussed the internally either. I I would like to I heard from you guys. I wanna hear from the committee members, from your district representatives, what do you think of going from a six to a four or three or two means, I think. It depend it's really this can be, in my opinion, is dependent on the participation from us that represent the league. These guys are doing this day in, day out. This is your business.

Yeah.

And so is there value with us meeting more than four of them or or more than to bring in concerns. I mean, it's I wanna wanna hear from everyone and see what they're giving you.

I can I can work on it if you want? Yeah. Please do. I'm just thinking that the amount of time that we need to meet corresponds to the amount of effort that we need to put in. And now keep in mind how we no longer have a written solid waste management plan that's current.

So we don't have a we don't have target dates. We don't have the strategies, the new strategies. So we need to we're gonna need to have it, and Tim can address this later on what his plan is on how we're going to document a written plan moving forward, whether it's a new new attachment to the existing one or how we're going to go ahead and develop the written plan that that list of strategies and the the target dates and the expectations of diversions. So there's gonna be a lot of interaction. There may be subcommittees or whatever, but I it's kinda hard to tell.

I'm kinda leaning towards the quarterly because that kinda makes sense. I don't know if the meeting's gonna have to be longer or how we're gonna coordinate between them since they're further apart. Maybe things will be sent to the committee members sooner, but there's been considerable amount of effort that's gonna need to start in January in relations to our written plan because the plan is obsolete now. We've we've finished all of the all of the strategies. We've either implemented them and they're continuous, which kinda kinda drop out and goes into normal routine.

And then, you know, we've had short term, long term, intermediate term goals and strategies, which we don't have now because we've implemented everything. So that's a major we decide you know, in our recommendations, we said that we don't believe that we need to hire an consultant to go ahead and do another formal plan. But we do that that in turn means that we're gonna take that on ourselves, and we're gonna continue with a good planning process of a written document that's going to go ahead and move forward with the targets of of what we're going to try and meet. So we haven't addressed that yet. We're kind

of putting up. That could potentially be a goal for this year. Actually, it's a good idea. I think it's a good idea for a goal this year to follow-up this all this management plan is to kind of create kind of, like, a strike list for all these you know, for the haulers, for the county, for the district members, for everybody to kind of implement a new, I guess, a new solid waste management plan or something that's kind of in the same vein, like a guidance document. So that could be an that could be a goal for this year.

I did add that on.

The question is that Doug's asking is whether that goal can be accomplished with quarterly.

Could we implement and to Don's point, could we implement a a monthly information update from the haulers. So we still have even though we're not meeting, we still have the information as we're moving through the months. And any committee members can read that as we go along. And then before each quarterly meeting, we'll

have a fully sum up. Mean, I EdSwap members can always I don't think that's a what Chris was talking about, Catherine was talking about, is how we we don't think monthly. Yeah. And I get actually monthly reports from Chris and stuff, but I'm generally verifying their authenticity at that point and correcting numbers and checking everything. But it really I really look at it strategically from a quarterly perspective.

That's when I start putting things together and saying, okay. I'm seeing a trend I don't like or something's wrong or we wanna implement a policy or change things or Chris wants to change routes or Catherine wants to change, you know, a a hauler policy or something like that or implement a program or something like that. So we all think work. Yeah. NSFAC members are always welcome to to pick our brain spots.

We're we're always here. Like, you guys can email us, and we'll talk shopping with you about stuff if you have questions or something like that. The the point of the meeting why we're here today, is so everybody can get together and make motions and approve stuff. So that that's kinda I mean, it's also it's very collaborative, which is what I like, because we're all we have all these people in this room that know a lot and represent different agencies and stuff like that. Mhmm. But at the core, the point of the EDSWAC meeting is to approve agenda maintenance. So what the question I think that comes up, and for district members, for people is do you need six of those sessions,

or do you need four? Yeah. Understood. Yeah.

And so when you say collaborative, that one of the things that has kind of struck me that has bothered me is that the the Brown Act is so restrictive that it kind of restricts collaboration for what we do. In other words because I've gone to, like, two of those Brown meeting presentations, and, you know, they one of the things when they start asking questions, they say, if you're at a pancake dinner and another supervisor is at that pancake dinner, you should not sit at the same table, that person. So when we say collaborative, we can't correct me if I'm wrong because I'm really confused on this, and I always have been. We're not allowed to, like, contact each other. Like, we have questions or we're we're

throwing stuff out. You're allowed.

We always had to, like, go through you, and you could have because one member can't know more than another member at at any given time.

There's nothing in the product.

That's why you didn't already have it up to me. A group, like, group email. Yeah. The group email discussion, and it was just in a certain group, and you guys were emailing information back and forth repeatedly, you could call that like a meeting. But, like, emailing one or two people asking a question is not like a committee that you're leaving the public out of.

Yeah. And that's why I

have called on that a couple

of times. And that's why I like emails. And I I will like, when I head SWAC leave, you know, I update the head SWAC, like, list serve dates. So you're always allowed to, like, use that email chain and talk to other people. That's why I send out those formal, like, the meeting's happening. Here's the draft agenda. Here's the final agenda. Like, even with the crunch this meeting had, there was over a week where people were able to submit stuff. Like, there's no I actually like the Brown Act in some ways because it it kinda puts a lid on everybody's under the same rules about submitting things. Everyone's under the same rules about asking for changes or proposals or anything. And I put together almost this entire agenda because no one did.

Yes. Did. So so

that's fine. That's fine. So it's okay. I don't mind doing it. I wanna clean it up. I wanna get it working. But I won't lie. I was not happy about two meetings being missed. But because it's a lot of work that I did. Yeah. And it gets scrubbed. So that's why we're talking about this right now. Mhmm. Because bimonthly meetings were not working last. We can't get here enough.

Yeah. And now that we have a little bit easier quorum to meet Yeah. We should be able to do that. But I think it brings a a good point in the quarterly meetings since that's a.

I'm not hearing anybody saying that. Right.

I think quarterly is when I when I drafted these options quarterly, it was the safest approach. It was the it gave us a change in the positive direction, but it didn't, like, ruin the essence of that. Yeah. It complements your your reporting. Yeah. And, again, if people wanna reach out, like, Donna reaches out off you know, after the what's it called? The EAR comes out in August, you wanna get your hands on. I well, I have no problem sending it to you. It's fine.

You mentioned tours. Yeah. I don't I don't know how frequently those things happen or if they're required. But Yeah. The thing is something like that could be done outside of the agenda.

Well, that's the thing. Tours were always done outside the agenda. We'd have a meeting, and then we would do the tour. Yeah. It was just like, you didn't have to come.

So so we get you get a quarterly meeting, but if there was some other thing to, like, a tour or something Anytime you wanna come check out the

draft, just So

No. You can do it on a

different day outside the Yeah. We can do that. And, also, we're not a huge area, so we've seen a lot of our facility. Yeah. We've just seen a lot. We've not we've gone to Folsom Gold. We've gone to STR. We've gone to. There's some facilities that we do wanna go to. Like, we wanna go to the the Murph up in Closter County, the the high-tech Murph up there, but we've had some real trouble getting in the door, getting back to bad weather issues and stuff like that getting up there.

But when

we do that, we're happy to include EdSwack numbers and say, hey. We're going here. Why don't you come with us to check it out? Right. You know, these kinds of things are the tours just kinda fall apart because, again, if we're not touring heavenly, who

wants to do it?

I like I mean, I almost a lot. They're just, like, things that you saw that, you know, when you work there every day, you're not seeing the change. But if you go there once a year, you do see it.

Yeah. I mean, again, you can always link up with. If you wanna see EDD's changes, you can we can always link up with Chris and take it through. It just mean we don't have to do it right after a meeting. You know, whenever. Like or, you know, the board members go out there. Like, you try to link up with your board member, and they're all good with them. You know? Like, hey. You're going EDD? Can you bring your heads? Should probably bring the head swag. That's that's kinda common sense. Do we need

to have more discussion or be ready for a motion? I I had to go back on

a couple of Okay. Walk me through just real quickly.

It's okay. These are these are big changes. So I don't think there's anything wrong. People did pick.

So I like what you did. You did everything that I would have picked on the red one. I started by just looking at the first one, and I thought that

was the markup, and there was

only one line marked off. And then I went on to go the other. I'm look at these things again and see what what these other ones are. So you hit everything on there. There were three criteria that I think we need to put in there, and I'm not sure where we're put it in my house. One is that I think we need just something where we have the criteria for an approval, the locations of the expert public meeting. I mean, how but something so that it's in there that we know that that's something that's of concern or not concern, but there should be some sort of criteria. I know you know what it is, and you probably told it to us. And then when we we had

County approved locations. That's where they have to be. That's legally where they have to be. That's a Brown Act says they have to be. They're in county approved location. This is a county approved location. Ruth Avenue is Okay.

And that may be addressed now because before what I was thinking of was that thing got answered. We had to have a certain number of peep. You couldn't have people making a quorum at another location.

So Yeah.

We're we're okay on that.

Yeah. So that's changed, though. Essentially, Ruth Avenue is a county approved location because it's on our agenda sheet. If I just sent somewhere else, that would be an approved Or, like Yeah. So in the

so if you're I'll bring them. We've got the location list of the locations. Okay. Those would be there. Okay. And if it's another kind of approved location, we could submit that in there. Mhmm.

Yeah. We could do it somewhere else. That's what I understand.

Now I know that whenever Dixon's here and I have to share the meeting, I always have to ask you about, you know, the remote meeting approvals and all that stuff. So I think we need to have the criteria in there. Or That's covered under the Brown Act too.

Brown Act.

So that Well, that that's that's where I'm going is, like that's like what you put at the end of a mortgage application. You open that means you gotta go and look at the Brown Act.

You do. The Brown Act's really confusing, and it's really extensive.

But that's one

of the reasons I'm here is because I know the Brown So I hope everyone I But

I think from the standpoint that we have so many new members, and I've noticed that we have no package to send anything to people from new members or to bring things up other than this. Right. So that's a a very key opinion I think we need to have. I mean, we had a handout when this changed out. We had a handout from the board of supervisors that explained this through, like, three or four paragraphs. I think

that's Remote meeting approvals? Yeah.

So That should be put in there because it's a procedure.

No. But every time they change that memo, then I would have to update the bylaws. The the as far as I'm concerned, what it is is that the the EDSWAC refers to the Brown Act. But and complying with the Brown Act. Eldorado County said to its now the clerk's office because they oversee EDSWAC more than I do. Actually, I'm not in charge of what happens here in the clerk's office. It's they call the shots about how committees work in Eldorado County. Their counsel does, the clerk of the board, Kim Dawson, the clerk of the board does. So, you know, they basically say what happens. I bring changes to the Brown Act to your guys' attention and let you know, like, what's going on and stuff like that.

And that's why I figured out this rule interpretation. So I got us, you know, our ability to get quorumed. But in the bylaws, in my experience writing ordinances, you really wanna offer third party changes the ability, the flexibility to do that. Like, if I went and did my ordinance and I said, California says this, it's suicide because they're gonna say something else next year. It's not what they do. So I I made this clause referring to the Brown Act, and that covers all the memo stuff. That covers the meeting locations. That covers remote meeting improvements. That covers this kind of stuff. That's state law. So it's kind of a callback to them.

That's what that's what's once again,

the difference between It's the responsibility of an EDSWAC member to know the Brown Act. If you're gonna be on this committee, you need to go through the Brown Act and get it. Even the even the people who've

been here forever, when they go to those meetings, they don't understand it. That's why that is one of the most key things that need to be in this procedure. It's like, it's just those little things Right. That we need to know to keep us out of trouble. Right. Not that we have to know the Brown Act in and out.

You don't need to know your diet in the middle part, but you need to know you need to be able to understand how to go through these live numbers. I for example, I'm not an I'm not this master wizard of the Brown Act. I just use control f and AI to to scan it until I do do exercises. Like, I go, okay. Where where in the Brown Act does it say this? Or where in the Brown Act does it say meeting locations? It's like that's how everyone looks through law and code is they just try to find it. They index it. So I yes. So I take it back.

You don't need to be an expert on the Brown but you do need to know the basics. And that's why you have a Brown Act training in December. And if you have questions, you can come to me, I'll try to try to help you figure it out or pull part of it. But we have to follow these laws in state law. Right. Right. The clerk says such. So if you have a problem with the Brown Act, you can talk to the clerk. I no problem.

It's just that you don't know what you don't know.

I mean, there's committees in this county that do really esoteric things, and they don't wanna get bogged down by the Brown Act. And that's kinda why I'm here is to go, I'm gonna deal with this nonsense, and you guys can talk about solid ways to get making improvements on it. Yeah. So that's why I have some of these sections. That's why I do these announcements and say, this is why this works this way. I'm not I'm not coming down on you guys saying, like, oh, you need you guys need to know everything. It's more than just, like, I this is how the law works, and we have to do it this way. Dixon has to ask everybody's name when we do a motion when there's people on a computer. That's how it works. So this bylaw thing settles it for all time.

We we follow the Round Rock legislation. That's the ending.

Oh, that's that's a given. That's like Then the other one is probably we probably need you know, we've kinda talked about it. We probably need to have a session in there that actually kind of talks about or quantifies or identifies what the criteria is now for the for achieving a quorum with the remote remote locations and everything. That's another Brown Act. Quorum is a majority. Right.

It's a fancy word for majority, so it's just I believe I didn't hear

But isn't that, like like, one line or two lines of doing the procedure? I don't know. You're telling

them I thought it was in

exactly is the criteria. I thought it was in here.

Hang on. I'm gonna try to I can't

I'm at a couple. Alright. Scroll up. Yeah. I'm trying to It doesn't I think you can set a format below in Jordan.

I believe it's a sim it's called a ah, there it is. Okay. The offices of chair no. No. No. No. Okay. Appointments. Heads match should consist of no 11 members, blah blah blah blah. Sorry. Hang on. Let me try to find that. Standby. We're going through it. We're going through it. D, the simple majority of the committee is necessary for a quorum to be present and for the committee to take action. All issues shall be resolved and acted upon by a simple majority of the present only when a form is present. I mean, six of 11. Okay. Just six of 11.

That's what that number. Now that's expanded in size. We went to 13. It would be seven. Your simple majority of the changes. So that's why you don't wanna codify a number because all of sudden you can change something else. Say we wanted to bring EDSO or EID in here or something like that, then the quorum would change. Okay.

Well, my thought wasn't the number. My thought was before this meeting was that we we weren't hitting the quorum because we didn't get enough people at this location, the primary location. Now that we now that sets the moot point Yeah. Which we're saying is that

Yeah. And, again, I'm sorry about that. I was Okay. I was very irritated when I got that phone call because I was like, we just scratched this meeting, and I didn't know a lot. You know,

I didn't know we didn't have to do it. Well, that's why you should know around that.

Now that's an interpretation based

on that's where I'm getting at. You're gonna leave us to interpretate everything interpret everything.

I after the meeting, I neither. After the meeting, I talked I'm the one that talked to the clerk I gotcha. And discussed that with them and figured it out. Okay.

And then the last thing, if you would just look and see if we're we're clear on this one under the absences, It would be on page.

Yeah. It's right here.

The b, do we need to tweak that anywhere? I was talking about you missed three meetings and then I mean, now with with the with what we're doing with the remote locations and they're, like, you know, getting it you know, getting approved for that. And I I think that's either obsolete or needs to be adjusted or something. We're be that's pretty specific now.

Well, we have dentists.

If So you miss three meetings, that's the quarters of the meetings a year.

It's true

to say that.

Yeah. It's

a But

we didn't we we didn't kick off the the people from South Lake Tahoe that never showed up.

Yeah. They well, and we could have.

Because you didn't have you didn't have that's why that's just put in there.

Right. So do we

wanna leave that like that, or who's who's tracking that?

And I

tried that. Does it hurt to have it in there?

It's basically I don't I don't think somebody's tracking it, and we're gonna abide by it.

Gives you a lot of to do it to think of it. Mean, the committee has to vote.

Yeah. Yeah. Somebody can comment on it.

Because it says right here that if they miss three, then they shall automatically that position shall. Yeah.

Chair will call for a vote to determine if any absence are excusable. So first, we have to determine is that an excused absence or is it an excusable?

Yeah. Special circumstances. If someone was like like, Dixon was severely you know, you were injured. Severely. Like like, no one was gonna remove Dixon if she missed meeting three. She was just she broke her head.

All day. Yeah. So that's your point, but I do think we have a little bit of latitude. Let's see both, and it's not automatic. We're gonna meet three. That's fine. But we can

go on this the phone number. Yeah. With our last chance, we'll do this. 3. That's all I have.

And can we change our bylaws at any time at work? Is there You can.

The only thing that's still a mystery to me is if this needs board approved. I think it's gonna go on to consent. I think what's gonna happen is I'm gonna make a board item, and it's gonna go on consent based on what Ed Swack says. We'd like to change our bylaws, and then the board of supervisors rubber stamps open. On the red line and everything. Yep. And that's what I I give them this, essentially. Yeah. So I think that we have to do that, I think. I would just on the side of caution. So I wouldn't expect their actual bylaws to change until, like, you know, a couple of months from now because I gotta get the item on consent. But that doesn't mean you can't approve the calendar being worked. You can just do that now.

Now I did last time. We did have to submit that to county legal.

County Coco will probably look at it too. So and the clerk will probably look. That's gonna be my next objective after walking out of this room with this kind of stuff is to figure that out.

Out. So I think maybe we're at a time for a motion. We'll suggest that we have a motion that is all of these things in here under 260117, which is address all rather than a bunch of that. Which

Yeah. You can specify which one to come online.

But I'm

just Thanks for taking the

time to build those out. No problem. Yeah. It was kind of a fun exercise. Okay. I'll go ahead.

Sure. So I I do like the recommendation if everyone prefers to move to adopt the update of the they're here. And the $25 fund. The the quarterly I'm sorry. Update bylaws to include the updates to the quarterly meeting. So that would be Item g. Item g. Thank you. And, of course, housekeeping, alternatives. Which ones? No. No. That's So

that would be b, d, and g.

There we go. Thank you.

Doug has made a motion to a. A

is a was on there because it was the template. It was the what we had on there. Oh, okay.

I've got it. Okay. Alright.

So a is not the

B and b is

So motion to approve b. So it

would be approved to housekeeping mostly, which is the heavy thing is the Brown Act additions and some of the cleanups to scratch alternates and to have quarterly meetings. One second of the month.

Thank you. All those in favor.

You gotta

do roll call.

That's what

I'm doing.

Oh, sorry. Thinking

about They are doing old school style. Okay.

Dixon. Yes. Don.

Yes.

Ted. Hi. Dina. Yes. Terry. Hi. Oh, Michael. Excuse me. Yeah. One second. Okay. I'm really nice. Okay. Christopher.

Yes.

Catherine. Yes. Okay. She said yes. Okay. So all approved. We got an app.

Boom. Okay. I'll give you guys an update. You gotta go? Yeah. Okay. So we still have a quorum. Chris has to get on a plane. So Sit, Chris. Sit down.

So okay. The calendar. Now this is pretty boilerplate because you just approved quarterly meetings. So I think it's fine to start having those meetings in the interest of productivity to the committee right away. I mean, the the committee has approved bylaw changes. I'll see if there's any formality with the board of supervisors that needs to go through a red line item. But you can approve this calendar if you want. So, again, January today, April. Mike, are you taking off? I'll be right back. Alright. Okay. July, September. So I I like these dates. Dawn, you brought up November not being there, and you might wanna pop that later. If you want to, you can. I mean, up to you.

Mm-mm. Don't do the same.

Yeah. I'll make a motion. I'll say that. B.

Terry, Tina, adopt, c, calendar. Let's wait till Mike gets back.

Yes. Yeah. So but we could with this if we have to make changes, I'm got a new computer, and it's, like, not syncing with anything. And I'm spending hours on technical support. So this is a calendar, but this it's like, I get, like, 38 things every day.

Again, because you approved quarterly meetings, I can reschedule these meetings for Rachel. So Oh, yeah. That's

Yeah. Yeah. So then okay. So our dates are

Oh, sorry. What do

mean those dates are, please?

And now I can pre create agendas for these dates too. I wasn't able to do that this year because we're gonna do changes. But in January, usually just post all the agendas.

So we okay. So we have so what we would be doing is the next step would be to approve the calendar dates.

Yeah. Okay. When Michael is back, we can do that.

Have a we have a motion from Harry and second eighth. Item c.

Okay. So February will bid. And then so and these are one month off of a bimonthly. Well, I guess, once off, once

Yeah. It's like it's like Yeah. May and March are combined. And then July is still there, and then November's stretched. Yep.

Okay.

Yeah. So it's kinda it's pretty soon. Again, my concern was the November, the last move there wasn't gonna catch the deal, but it is. Because it's due on September or August. So it shouldn't catch that day. You should be able to And, you know, if this doesn't happen, it could pop to there reluctantly if it had. We're back.

Alright, Jason. You can run through now. Alright. So ER selecting calendar.

Terry made a motion to choose cal item c. Okay. Excuse me. Just to be specific, 26500118 C, EDSWAC calendar quarter.

And so we have the second?

That was Tina. So doing a roll call.

Okay. Dixon, yes. Don? Yes. Ted? Aye. Nina. Yes. Michael. Yes. Terry. Aye. Christopher. We have our alternate. Aye. Hi there. Hi. Do you wanna move then? Good. Yes. Okay. And Catherine. Yes.

Thank you.

Great. Sorry to modify. No. Sorry to be by name.

No. It's really convenient.

Very convenient. Yes. We're it's very convenient that we still have.

Okay. So Okay. So now we're in kind of the this part of the meeting, with the exception of the chair election, which is gonna happen last, is is is going on forward. So we're gonna talk about the twenty six zero one one one ten, which is their goal language. We've kinda standardized this.

This was our basically goal for last year, and then I proposed a goal for this year. Kinda that's the same as last year because we wanna do that. But we can add a clause here that says if we want, like, an ad hoc committee to do something or we want to try to do something, like diff you know, like a strategic goal that we actually try to accomplish. Don brought up bringing in, like, a new set of management plan goals, non consultant driven goals. He also mentioned building, like, a info packet for new members.

So the goal is we always have a yearly goal. What's our goal this year? Last year, it was to complete the assigned twenty twenty five CWIMP and solve this kind of point out things. What's what do you guys wanna do this year?

And I have just one sort of editing thing.

Yes.

Just in terms of format, you have them one as an ING, two as an ING. Three should also have an ING targeting. Public education not targeted.

Oh, okay.

And the other is that in the solid waste management plan Okay. It was approved or, you know, our feedback to the board, it listed the follow-up on the plan. And so I would suggest maybe that and those should be you said 456 and 3123.

Oh, yeah. Right. And then Thank you.

And then number four would be to follow-up on the data command specified in.

Okay. So so let me get those corrections. So Yeah. You're actually fine.

There's two others recommendations. Okay.

But if we just follow-up on the recommendations in the appointment, does that address it?

Yeah. That's correct. I know.

Supposed to

I would put another I would suggest that we just put in just the folder items to continue to to do waste character the waste characterization studies to understand the materials that need it. To continue to do waste characterization studies to understand the materials that are needed to the landfill that could be diverted for recycling and then expand the use of technology or personnel to increase diversion of materials that would otherwise be landfilled.

Okay. So this is these are the Selecting Wait. Wait. Wait. Slow down. You wanna support those changes in the Solowage measure. Update. So, basically, you guys didn't update last year in 2025. You've made rec these recommendations. And so your project this year is to implement or basically kinda go, okay. We we know what we wanna do now. Can you can you please do it? Is that what you're proposing? That's goal. This is an ad Say that again? Okay. So last year, you guys read through the solid waste management plan. Mhmm. And you you spent you did your ad hoc committee. You came up with recommendations, okay, for the solid waste management.

Those have yet to go to the board for a presentation. And it was a good document. So your goal this year so mind the editorial changes like ING and one two three and stuff like that. Your goal this year is to follow-up on those recommendations specifically that were made in the that were made last year.

I think what I would propose would be that we we specify the data management plan, and that's what I think the heads WAC would do. The others I mean, it's not that it shouldn't be done, but I don't think the heads WAC is stupid, necessarily. Mhmm.

No. We're actually kind of acting as, a quality control, really, unless we

get stuff coming. We're an advisory committee.

Yeah. We need to be careful about the role of Ed Spy. You guys are an advisory committee, so you do review things. You do comment on things, but you're not a regulatory agency. So if your recommendations are rejected by Right. Those people, the board or EDD or whatever We comment and advise. Yeah. Comment and advise. So you guys made your comments and advice, advising since 2025. Everyone got that doctor. So if you're going to have a goal to try to implement that, it wouldn't necessarily be, like, do it or you wag finger. It would be more like a

internal goal. An internal goal to review and make a recommendation at the end of the year.

Your recommendation has been made with the Solis Benz. Right. So we all read those recommendations.

Right. The question is is what do you wanna do with them? But it just was odd that we had five,

but we

we only put three of them in as our goals instead of

I'm just I'm just repeating the goals from last year.

I know. Yeah.

Four five six are the same as one two three. Right. Sorry. This is a little so we did this. We actually got that done even though it's the next time we did in January. We got it done. So this was the goal last year, the real core goal. This is what EDSWAC did last year. What do you want to do this year, Greg? What do you wanna what do you guys wanna walk out of here in December or in September next year and say we did it? What do you wanna get We

wanna we wanna have a a written amendment to the plan that has been what we're planning elements with a good plan on top of them. So you wanna That's probably what we need.

Well

Otherwise, we're just gonna continue. Five years from now, we're gonna we're not gonna have a document to look at to see if we did what we said we were gonna do. We'll just go and say we did it.

Well, I think what we said in our plan is that we would have an evaluation plan that was streamlined for those things which are important. Given that we've already done this whole plan, there are things particularly with organics that we would wanna focus on and that we would wanna have a plan that's targeted to those, not all these things which we already did. And they're great and doing good things, but we did not get the bump that we wanted in terms of conversion. And that's all in the past, but now we're looking for the future. Right.

So I think that's why we said in the future, we want a few streamlined things that we need to be doing, and we want a way to monitor the dose. So define it, how we evaluate it, and monitor it. That's what we do when. So I think developing that plan and then starting monitoring process, because that's, I think, within our scope. So the measurable outcome for

that would be that we see and we have

the written document. Right. That's Yeah.

Okay. Give me some language. So, again, this is kind of you guys worked on this ad hoc committee. You worked we all read the, you know, the the recommendations. But how do

you wanna translate this into a goal language for? Zach? Maybe to to follow-up on the solidly management plan review by developing a focused evaluation and monitoring plan.

Okay. To follow-up on the solid waste management plan for review or I'm gonna say 2025 is more more specific. 2025 solid waste management plan review by developing a focused evaluation and monitoring plan for X-ray or something?

For X-ray? Sure. Doctor. X-ray. It's a documentation plan that clearly identifies the, you know, the the strategies, targets.

Sure.

And and short term walk looking

to out this year. That's the committee's job. It's I'm just I'm just giving you guys a framework to look under so you can operate this year and work on stuff. You know? So if you wanna create an ad hoc committee or go crazy, your ad's back. You can do what you want. But we need a written once one or two sentence goal to describe what you're trying to accomplish this year. So we follow-up on this 2025 Solvus management plan review by developing a focused evaluation and moderate. Can you put that there so

I could read it? Yeah.

Me try

to edit. I know.

Or just in your Word doc, and I just okay.

Wanna read that? I can't.

I

need to open this in Adobe to do this. Yeah. Sorry. It's a bit of a pain. It's not a goal.

So this should be good. It's generalized now that we wouldn't have the latitude.

Okay. I think that's kind of a broad goal that gets you guys a general follow-up. But, you know, what you wanna think about on a goal is, like, you know, what does the board think? Do they think that's worthy of your time and alter your constrictions and regulations and rights within the committee's purview. So I think it would be appropriate to follow-up on the Salisman plan and implement those kinds of things, knowing that it is an advisory committee and that, you know, you wanna follow-up on these things, it's a collaborative approach where, you know, we really don't wanna be doing stuff that causes, like, undue burden and reporting.

Also, it's EDSWAC driven, so documentation is being created by EDSWAC now. I like the works for me for staff. So anybody can make a question on that. Again, let me read it one more time. To follow-up on this 2025 so so first of all, I'm gonna stretch I n g at 456. Sorry. No problem. To follow-up on the 2025 Solvus Management Plan review by developing a focused evaluation and monitoring plan. Catherine, could you hear that?

Yeah.

Alright. Alright. You want a motion

then? I'll make a motion.

Tina, thank you.

I'll second. Okay.

We're ready for the moving forward. It is ready. Mhmm. Okay. Dixon. Yes. John. Yes. Deb. Hi. Nina. Hi. Michael. Yes. Terry. Hi. Monica. Yes. And Catherine.

Yes.

Alright. Adopted. All done. Okay. 260104. We're making progress, actually. Environment management cities and TSDs provide an update of the status of SB thirteen eighty three. Again, this is always an open item, so anybody can submit documentation. This is our SAC Breathe report. Julie is feeling sick.

Julie, I'll take this one for us. You know, basically, our our food waste school program continues to churn on. We are making a lot of progress. We're making a lot of progress with our marketing. I saw a Facebook post by Mike last week talking about which is recite which materials were recite. Three. Yes. On the eldrack. My wife caught that. And she was like, look.

Mike's talking. I'm just like,

that's a girl.

So that's what I like

to see. NSWAC members getting out there. You talked to Rescue School District. Yeah. They applied for a waiver to get out of SP Turk '73, and it was denied.

So I'm I'm do that.

They came back to us, and we're like, let's get some help. So Thank you. Making progress. The best

They really did they really don't wanna do it. I know.

I got.

Yeah. With that said, Zach Smith is here from Power Cycle. Zach, don't know if we need any comment for that, but if we oh, someone's raising their hand. There's Zach. Hi, Zach.

Hey. How's it going, Tim? Hey. While we're on the topic of food recovery and that that waiver that you just mentioned, I wanted to note that we've been doing some outreach to Eldorado school districts on our end too. I had a call this more or call this morning with Pioneer Unified School District about edible food recovery, and I'll be meeting with Black Oak Mine early February.

And then our CCAC fellow with Car Recycle this year has also been reaching out to some of the other districts that were unresponsive in the past to see if he can get through to them. And then I've been when I do make contact with those districts, I'm forwarding them to Julie, so she should be up to date with who we're talking to and kinda what information we're getting from them. Yeah. I'll let you guys know when we have more updates on those waivers.

Thank you, Zach. Appreciate it. So I also met with Campar CST. Met with Mhmm. Mo and Mark Hornstra, director of parts and interim general manager over there. I and I basically kinda spelled it out, done what they need to get going on the ordinance and that kind of stuff to get it done. So and the franchise. So they claimed it's gonna be done right around now. So, you know, I shared with them El Dorado Hills' past ordinance and, like, how you guys handled it, and they're both from El Dorado Hills. So they're like, oh, okay. Let's use this. I'm like, duh.

So I'm Like, what are you Wait. Wait. No. No. No.

They, you know, I kinda coached them through, you know, what to expect, questions for their board members and stuff like that, but they need to get it done. So they're trying to get that done. Everybody submitted an electronic annual report this year, which was really cool to see the CSD's version. We'll talk about that in a minute. And then, otherwise, Julie's just been kinda trucking through. We've been doing we're it looks like we're gonna spend all our money, our $400,000, because we're we did a lot of procurement. We did a lot of education. And this debris I just got I just approved a bunch of invoices. It's it's piling up. So what's really cool is we're gonna Julie just told me this morning that it looks like we're gonna spend the 400 k, not a penny of it, some of those staff time, which makes me happy.

That's something. But I don't like needing staff time. I don't like I don't think I think it should all go back to the community, which it is. So I'm very happy about that. So, you know, we're making progress in restaurants with our staff, kinda getting restaurants done. Julie's done a ton of stuff with edible food. Yeah. So she's doing great. Does anybody else wanna talk about SB thirteen eighty three? No.

Just make the comment. Yeah. It it was a really nice

quote Yeah.

What they put together.

Reed does a really good job. Yeah. And they're doing a really good job. So besides that

So yeah. The only thing sharing their hand.

Oh. Yeah. Wait.

Sorry. Hang on. Where was that? Zach, is that you still? Do you wanna talk to her? Yeah. Okay. Sorry.

I just had one quick note there that I I forgot to bring up earlier. You mentioned Cameron Park. I am gonna have a conference call with them this Thursday too. So yeah. It'll be the first time we get to kinda go into more detail on how the ordinance is looking and, know, how they're with regard to 1383. So, yeah, we'll check-in on everything there. And if there's any questions for for you guys, I'll I'll reach out afterwards.

Thank you. Yeah. They they they have been told. So Mhmm. They know. So I they get they get it done. What time is the the call? What what time is the call, Zach?

The call is gonna be from 2PM to 03:30PM this Thursday.

Okay. You should. Motion

on that. Yeah.

They need to get help. Yeah.

Yeah. I just wanna make sure. I know Judy, I believe, is aware. But if you find any traction in any of our district schools and need additional funding, we have it available through our branch.

Okay.

So because I think the schools are essential Yeah. In educating and and She's

always been my my strategy. So,

anyway, just wanna make sure. What's the point now?

The rest of you might be a little

bit more receptive. Exactly. Rejected.

They they are.

Well, maybe they'll knock down the door. Know Stephanie was gonna reach out to some of our general manager. And if

Zach doesn't know I don't know. We hope there's more organic funds. If there's not, we'll we can we still I think we laid a good foundation to work with that. Obviously, organizations like Breathe hope there are more, you know, because they they work. So we would like to continue it, but we did warn people that these funds might disappear. So they were told. So if people come to us after the fact and say, why can't you help us now? It's like, you can't let's go over the documentation when we told you this a million times. So Julie and I did a really good job of doing that. We just told people that this was not gonna happen.

And then besides that, I mean, that's pretty much the county's been kinda not backing off SB thirteen eighty three, but I've been able to be freed up to do a couple other things on the other side of the house on the more, like, trash regulation. So Julie's been holding in Duncan County. Does anybody talk wanna talk? We did put the compost cover in over at EDD. Mhmm. Cool arrangement. It was tricky where city of Fosterville designed and bought a cover, and then we paid for it. So so there's a compost cover over there now. People pick up. They had to deal with these weird it got really weird.

I'm like,

it's being an old Ina being an old employee of environment management course, went in there kinda knowing everything and then encountered a building department that had changed culture a lot. So we had to kinda ran it through. They were kinda slowing it down, and we said, we need to get through. So we got it through. So that was a pain, but we did it. And then does anybody else wanna talk about Yeah.

Yeah. This is it. Yeah.

Does anybody else wanna talk about s p thirteen three stuff?

Just curious as far as what else is going on. I think it's all been during twenty.