Library Board - Regular Meeting

All right. One more time.

All right. Recreation and Cultural Services Board meeting called to order at 05:31. Roll call. Teresa order of business is our are we allowed to welcome Teresa first? Oh, that's unnecessary. Welcome Teresa. We're excited you're here.

For the next three and a half hours.

Thank you. And years. Forever. Okay.

First order of business approval of minutes. Can I get a motion to approve?

I'll make a motion to approve. Second.

Roll call. All in favor? Aye. All opposed? Okay. Old business.

I have a little bit of an update. I went to

We're not there yet.

It's the old business update.

I was just kidding, anyway.

So I went to the city council meeting to represent the board at their last thing for approving Teresa, and in doing that, I let them know that basically what we wanted at our last meeting that we had said that we were going to grow our board from five to maybe five to six or seven, we didn't put an actual number on it. So I guess it got stopped. Is that correct? Basically we made a motion, but our motion wasn't done exactly right, so we needed to have an exact number instead of saying six or seven. So it actually didn't get put on the agenda.

So when I went, I just went and let them know that we were planning on expanding our board, and that is why they gave me the approval of Teresa. I guess they were I don't know, they had a lot of say and a lot of questions about our board. So I just want you to know that I did represent us there. They did follow through with her and said in hopes that we would grow our board as well, because there were three applications.

Well, I think that we talked about the reason we wanted to try to do seven was the odd number, but also worried about getting seven people. Right. So I don't really know where we

Well, came I feel like because I was there and they were looking directly at talking to me, that I at least have to vote for us expanding the board.

Oh, I agree, but I'm saying do we want to do Yeah, six or yeah, oh no, I agree Five. Bigger

Five. And

we had two more applicants?

Yeah. So we could get to six.

Correct. But that's not completely normal.

Right. Okay.

Usually because think about it. Usually there's like one person who applies.

Right.

Is that correct? We don't normally have three applications for one opening.

But can you go to six, being it would be an even number? Would be tie lock? We

don't really have things that we vote on where we're not a unanimous force. I I'm not saying that we can't. I agree. That's the only reason, but we're all pretty much on the same page. I don't see that being a major problem You for our

have the option to grow to seven, but you don't have to be obviously staffed

or was going to say, can we say up to seven? So that's what you were asking. Got you. Okay. I don't know. I'm down for either one. The seven only worries me because this is the first time I remember there being more than one applicant for the opening. Right. There could have been others. It's just I don't remember. Can you think of any like in the past five years?

Yeah. I don't think you'll

have a good seven. You think we'll be able to fill seven?

I think you will

be

able Well, You're at six right now, hypothetically, if you take that other applicant. Who is it? Only at five. We're at five right now. Oh, yes. But you would take another applicant at six.

We actually had two more applause. So you could get to seven now. We could. It's just keeping seven. Because I will say we also have people who are only on for like a year. Like Zach wasn't here very long. Caroline wasn't here. I'm not trying to

No, no, no.

I'm open to both. I think six would be okay. I do too. I can't see three and three. Like on the stuff we vote on, it's not like we're voting on like

I've never seen us not be a unanimous vote I in the eight years or whatever I've done don't think I've ever seen where there was a problem with voting.

So is that part of the board bylaws update, or is that something separate? Yes. So

we would need to make a new motion to send to city council for having board of six.

I think quorum of three is still fine, right? Or does it have to be majority, so it would have to be four? Yeah, we've had to cancel. We haven't had to cancel in a while. I know that you have more people on. Do we want to leave it three for that reason?

I meant tonight's the there's three for now. I like that.

Yeah. Let's leave the quorum three. Okay. And so do we need to do roll call on that or no? Or do we need to okay. Take a vote. All in favor? Aye. Opposed? Perfect.

It's getting everybody.

So then Well, careful. I'm like, use your cane, don't use it as a decoration. So Tiffany, will we need to go in front of council again? Okay.

It was just for the agenda. I mean, you could go if you'd like to represent again. Would go on the agenda and just for approval.

Okay. When is the next council meeting?

Well, it wouldn't be on next council meeting.

It would be two away, right?

It actually will be on this one. Andrea knew we were going to be voting for

it. I misspoke. That what I need to She ahead of

the game. I know.

That's the heartbeat. Right.

Okay. So then new business. Anybody Anybody have new business? No. Welcome, Teresa. Yeah.

Hello. Thanks.

I guess with new business, my question will be we'll have to revote on the new opening, correct? Okay.

The one applicant the last time did not come.

Crystal? Crystal. Crystal. Oh, right. But she did reach out me.

Okay. Well, I just didn't know

if she Yeah. And there was the other lady who was fantastic who was here.

Yes. Gary Snyder's

Yes.

I have something that's new and unusual and probably not worth a damn, but anyway, it's, I got a, I've been talking to somebody and I've been thinking about this for months. We're doing everything we can to put signage out there and put notices and flyers and everything out. And on the real important stuff, maybe even get the radio station to put out a spot for us. I have some of the cities have gone to an information site that runs twenty four hours a day running, you know, things posted or written. And sometimes they go to live stuff.

And, sometimes if you had an emergency in the city, they'll put broadcast out on you. If you go to Spectrum and it's in the 400 range or 400 channel range. I was wondering if there was a possibility that the city might wanna go to that, that anybody can tune into it or it could be a low wattage 5,000 watt AM station. I don't know what the rules are for getting that accomplished through the FCC. But it's just something that I'd like everybody to think about.

Of course, you can't do anything about it today. But if anybody has some ideas I think events? Events or

specific drive thing? Is that allowed? Well,

mean We have a PIO officer who does typically stuff that loaded up. I mean, social media is a big thing they're using now, platforms. We've used the RadioW. Well, I could

Daytona, Fort Orange, they've all got this side. I can go on 02:00 in the morning and see stuff, you know, it's kinda like a on a roll. And if there's anything, if they have a meeting, it also comes out on that.

Oh, so you're saying it's like almost like a ticker that just says like this meet like a slide show type of thing that just like gives announcements? Okay.

And if they have meetings like the meeting would broadcast on it.

So And New Smyrna has it and Yes.

It's like, I don't know if New Smyrna does,

but if

you go to 490 on your TV, if you've got Spectrum four ninety, 491, 492, one has a

Interesting.

I think of like the

cruise ships that have like the stuff Yeah. That

I think of like beef for the advertising, bowling. I understand what you're saying. We talked about doing something like that internally, like if you're in City Hall, having our events on a digital screen constantly going or any type of things that need to be broadcasted, holiday closings, road closures, things of that nature that need to be broadcasted. We talked about doing it internally.

Well, and he said that. I also think about like Facebook stories,

like

posting stuff in stories or reels like so that people can see it. Which that reminded me, I have not seen anything about the phishing derby out yet. Is it still happening?

It's the twentieth. I've been sending the flyers out.

I just haven't seen it on social media or anything. Usually,

I have. Well, if we all get on Facebook today. I know the banners

go up next week, Friday. This Friday. Friday, yeah. So this week. Know they just kind of rotated from Nager's Fitness Challenge to that. We've just got so

many events. Probably why.

The Fitness Challenge starts on Monday, so we're going to change the banner on Friday.

Okay.

And we just the city had just officially took over the nineeleven event, so we're going to do that internally from now on.

You used to have a link to the Edgewater site from your phone. And that link don't work anymore. So I have to go you'd look up cityofedgewater.org, know, punch it in. I mean, it's no problem. I know where to go to. Some people would go to the website, click on the thing where it says, you know, sometimes those informational little don't work.

Yeah, because I even went on there to try to find it, and I was like, it wasn't on there. It might be now, but last weekend when I was trying to find it, it was not.

Well, speaking of that, we're looking Andrea has been working with the vendor. We're going to get our electronic board upfront updated and replaced. We're going to bring you

a new board

signed. Well, I always see that one in front of your office.

One side now. You can see it from one side. Quite sometimes, it's one side. Only

time it may be

must be the right side. Only time

it may be distracted is when some nice people get out there and put up the Christmas decorations. It's so bright out there.

Yes, I love it. That's cool, Glenn. We'll have to look into that.

Any other new business? Public comments? Just hanging out? Okay.

These are potential seven.

So then it goes to you.

Yeah. Basically,

far as events go, like I said, we've had quite a few events we're taking on. We've got the Derby coming up. We've got nineeleven coming up. We've coordinated with the high school shop class and theater class. They are going to do the Haunted Force this year.

So we sat down with them and came up with a plan. They're going to get some students involved, and then the constructionshop teacher is going to do a lot of the props, and then he can help us with the Christmas props as well. So we've kind of ventured into a joint relationship with the high school, which we had years ago, and we're looking to kind of broker that. So it's coming to kind of fruition, which is good. So trying to think of projects, we've been doing a lot of internal construction projects, like I mean, everybody sees you, potentially walk up that ramp and it goes nowhere now.

Bathroom expansions, clerk expansions, city hall expansions, we'll be working on a fire department expansion. There will be a new fire department being constructed out in that houses out there on the lake on 442. That sits out there. We're going be converting that into a fire station. That's going be converted. And we've got things happening. We're kind of winding down the mowing season. We're going into sports. We're getting some of the baseball fields ready. We've got some reservations that just came up from baseball fields. Can you think of anything, Chris?

Think you covered the majority of it.

How are the lights coming out there? I know that was a big project.

Lights for the fields? For the field soccer. We've got them. Finally got them. I got with the contractor a week ago, walked with him. He just sent his quote actually physically today. So we're going get that going and installed. We should have them up in the next month or so. So that should be a big cost savings. Pickleball should be coming to completion at the end of this month and hopefully soft opening October ish. So that's going to be done. And then it will

be Phase two. Do we have help reliable help on the garden out here?

You're looking at her. That's just it. Mean, She's kind of taking it under her wing. She's been at it. I mean, this season has been brutal. I mean, it's in full bloom for sure, and it's been hot. So Andrea did some work, and I believe the volunteer helped you? Or someone who you came in this Saturday. She worked Saturday and did it. But there was Javier or somebody helped you with it a couple of weeks ago. Think it was Dave. Dave?

So

early on, but it's been hot. I'm trying to think of some other projects we've had going on. We've had a lot. We're expanding out the gun range. That's another one. A ton of track what

then to

year. We'll with I'll the Chang'e Law. We just did that. We got a section of that done. So we got some order too. Yes, all the gates at the park. So we've got instead of traditionally, we've manually closed them with barricades and relied on the police at like twelve and nine. Now got physical gates for events and storms. If we have to react, they can be closed, which is good. So

I don't know if anyone has seen the renovations down at Veterans for the landscaping.

Yes, we did the yes. Yes, that one turned out really nice. There's a lot of play material there. So we did that one renovation. But yes, it's been a hectic mowing season, but we're almost done. And then we were talking about did we talk about the butterfly, the photo op?

The mural?

Yes. We're going get with those folks. As it winds down, it's been crazy.

So you already have enough contacts, though, as far

as What you said, and then we were going get with Cameron as well and kind of try to come back to that and get some I'll get with those folks and try to get some conceptuals and maybe bring them back to the board so we can get it voted on.

That's

what we talked about.

This is to bring you up to speed on that, it's going to be really cool. It's going be like a photo op, so a mural that will be butterfly wings at Hawks Park. Other

than that, Light of the Night is coming. We're going be decorating for that. Banners go up for Thanksgiving. Fall festival is coming. And then they say Night of the Lights. And then we've got the Christmas parade. We've got three floats this year again. So I'm going to try to get one of the floats to the high school for them to build a float.

And

we provide all the materials. It's the ability to get their hours, get some experience, get some skills, and not have to have the school rely on funding from the district. So it's a win win. Helps us with time, gives them the option to do it, and the knowledge from the teacher to give them kind of guidance with it. And then we get the end result.

Do you know who you have you reached out to anybody for that yet?

Yes, we've already talked to them. Got a plan together. We've sat down with them two weeks ago, I believe, and spoke to the theater teacher. I met with him on

the Oh, he's doing the float too?

The shop teacher will be helping us. They're going to build Santa's House this year and a chair. So they'll be doing some things. I think actually the theater teacher, I think today sent over kind of a material list to Amy to get, so we're working on that right now. We should have that together.

Do we know what the theme is for the parade this year?

Something to do with Christmas wishes. Okay. Broad. It's always needs

to be broad. I get that.

I get that. I know it always is. And

then there is one other thing just to, I guess, brainstorm, unless you already know. But we always come up with the grand marshal. We usually vote on that in our group. We do. Do we have someone?

Last year was a little creative, because there was a couple. Great. It did. It did. We had three vehicles, so it was you know what, as far as I'm concerned, you were the grand, grand marshal.

Yes. Well, I was happy to have all those reefs. I know. Were able to pull all those

I was kind of a dual purpose. Were handing the torch over to reefs across America and your grandma used

work Yeah. Out So are we going to let Diesel do that?

I don't have it. Let me get back and make sure that I'll get with Joe and see how Diesel wants to handle it. Maybe we do a couple. I mean, don't think that's a bad thing. No? No? When's the next meeting?

We haven't scheduled it, so that's why I was thinking. I'm like, okay, it's going be in a couple months. We might at least want to start brainstorming.

It won't be until November, right? Is that going to be enough time?

For what? Well,

that

will

be after Halloween. And the lights as well.

I mean, Diesel might already have an idea of

Maybe what

we have to

a week before Thanksgiving. And by the way, one of the things that I was thinking about that I didn't tell you about that, you know, the thing on TV. The mayor in Daytona gets on there. He does a recorded thing that will run every like every hour or something like that. He can put messages out there. That might be interesting for our mayor to do that if they give us some support.

Look into it. I think it's a Yeah,

that's a good idea.

Yeah, maybe we kind of piggyback off one of the other cities and see how they kind of work together and figure it out. Maybe a great thing for the PIO officer to get involved as well.

Yeah. Well, they've got a couple channels that are open in that four

ninety or four eighty. So if we do a weather forecast, would you be willing to be the weather anchorman?

No, but I have a friend. He's a weatherman for the Air Force, actually for Space Force.

Well then, how about if anybody has an idea for Graham Marshall, we can e mail Andrea and then we can get the message to the mayor. And then I mean if anyone comes up with an idea.

Well, my preference is I like seeing somebody in uniform. But that's just a preference. Would be nice to have a four star, but there's no four stars close by, so. Or Medal of Honor recipients.

I also love like unsung heroes too, like people behind the scenes who never Like, get the not that they don't deserve it.

They do. But it's just kind of hard for them to understand who that person is. The name goes by and I don't know. It's Yeah. You know, like when you had the principles and stuff, those are recognizable, and, you know, people know who they are. And it's but there's a lot of people in the community who's, like she says, unrecognized heroes, basically.

Yeah. Maybe even like They

go out there and volunteer and these things all the time. They're in there. And I know we can find somebody in Edgewater that's just using this, which I left it at home. I'm sorry.

I mean collectively, if you guys want to send something to Andrea at the Parks address, that would be great. We can kind of come some maybe even by asking them to promote that if we come up with something collectively.

Collectively, we can't do it be then

do we'll to do

and the Board and show it.

And Yes, I'd like to have something unusual, something different. And like an unsung hero is something that we don't have not done.

Is that bad?

I mean, know, so. I'm going go for the guy that gave us free ice cream at the

Feastry Center.

Who's that? I don't know. What was that guy? You weren't there when he got free ice cream?

Oh, I did.

Not that guy.

He's a hero.

The Frosty King guy?

Frosty King.

We've got a couple of volunteers that will come out at every event activity that I think one served on this Board for a couple years and stuff. And it's those are the kind of people that are great to see at every event. And he sees them too because he's at every event.

Maybe, that would be kind of cool. He's the new crossing guard. He's he's volunteering at the fire department. He's a crossing guard. Walt's good, man.

Walt used to serve on our board.

That's

I've why I met been

looking for a target

for He's the crossing guard at at Indian River Elementary now.

He is?

take a run.

Now I'm going straight.

He's not the crossing guard that comes from Whistle Stop.

He's the

one that comes across the bus driveway. He's at the Far West Okay. And you know he's at the fire department. He works at the fire department now, right on 57?

You're the

station 57 too.

Really? What about okay, you just said that, and then I think about Trevor, who just retired with like a gazillion years.

Option. Send him to Andrew.

Trevor Barlow. He just retired.

Yeah, I mean, he started working with Walt would

a good one. He's given

No, know. He's nicest guy Oh, yeah. I know.

We we enjoyed working with him.

Yeah. He's so great.

Retired, and, you know, he's still giving I mean, he's volunteering at fifty seven, and he volunteers

as as

a Great mom. He's gotta

be in his eighties by now, so we could

He's not in his 80s. Oh, man. Or

Dave Saltz. Dave Saltz, the crossing guard, the old

That guy deserves it so much.

We used

to have a great Dean?

Yes, at the school.

Sarge. Yep.

He is the best crossing guard he's the best crossing ever.

Every

event He's the nicest guy.

Oh, yeah.

Oh, yeah.

Until traffic gets back up. He's a nice guy. No, but he

keeps it moving.

Oh, he gets I it

love him. Okay, yeah. These are Okay, I'm glad I've brainstormed a little bit. Like at least we can So

it's the final decision we're going to send some ideas to Yeah. Andrea? Andrea, sorry.

I feel like these are are

Everybody ideas. I don't really like who's Dave Solz. He's the crossing guy.

We're like, oh, he's wonderful. I like both of those options So are

do we have other board reports? I feel like that's so redundant.

And we push back that date for the deadline to enter?

The

deadline to vote, I mean. I'm sorry. Okay.

Okay.

I think he won before.

Probably. Probably. Did the volunteer form? She's kind of been informally doing it.

She's the one that's been with you at the Yep. Right?

Do we

have to approve her, or is she just formally

this is the person that we said that we would The genealogy lady. Yeah, that we would gift her an in kind vendor booth at all of the events. We talked about that at the last time. She doesn't want to?

Yeah, got the impression that she wasn't What she really wants to do is just learn about her history.

I think it helps her and her business. Mean, it's something that she's done, and I think she finds pleasure in it, obviously. And she's learned so much with that one particular case that she took on that kind of morphed into a lot of local history, and she just found herself engulfed in it. She's willing to donate her time, and she's been doing it at the office with Andrean categorizing things, preserving things and trying to put things in I mean, benefits us in every way, shape and form because of it, there won't be any history if it doesn't survive. So her ability and her knowledge to do that is beneficial by all means to us. Right.

So do we want to schedule our next meeting?

We

want to do it before the parade. Do we know the date of the parade, by the way?

Yeah, that's probably it.

Do we want to do it like November? Do we want to do it before or after the Halloween stuff?

You need us to sleep before the Halloween for any reason?

Audrey, you think it would be beneficial to have a meeting prior to the fall festival?

Okay. So we're looking at November.

Does anybody want to represent the rec board at the trunk or tree?

Is that the same as the haunted Yes, the haunted board. I'll be there because my kid's going to be there doing theater stuff. I don't mind. I just get out. I just have

to work on Saturday. I

could try and get out of there early.

Represent on that.

I'd love to. Yeah. I'll be happy to.

We typically do. Yeah. The PD kinda does it. Yeah. We can. If somebody wants to be there, we can. It's not a big deal. Because let Andre know we can set something up. Okay. So

then we should look at an early November.

And that's the twenty fifth, correct? It's the week before? That's what theater has in their thing.

Who has what?

Theater? In the theater time tree, it says Saturday, October 25.

Sounds right.

06:15 to nine.

I feel it's like four to something.

Well, that's probably the haunted forest part, though.

Yeah, we went longer

than that.

Okay.

10/25/2025, four to eight. Four to

eight, okay. He probably has that time for them He's there and

going to go an hour after the fall festival usually ends because the line is usually pretty long and he doesn't want to get there at four because obviously daylight. Yeah. So I'm glad he's got it on his calendar. Is that Mr. Porter? Phillips. Phillips.

Porter is the shop guy. Phillips is the theater.

Phillips is Porter. That's who we met with.

So do we want to do next meeting like 11/05/1219?

Andrea, do you want to look and see if there's anything on? Okay. Good

Wednesday is great. Yes. Yeah. Same.

Now, I like the nineteenth. We've got Veterans Day on the eleventh, so the twelfth would probably, I don't know. And of course, the twenty sixth is right at Thanksgiving. What's the school schedule at that week?

They have that week off. We have that whole week off. Planning and zoning is on the twelfth. Economic is on the fifth.

Let's do the nineteenth.

Doesn't appear that there's anything on the nineteenth.

05:30 work for everyone?

Yep.

All righty. Ready to adjourn? 06:08? I did it harder. Are you proud

of me?

I mean, it was a little bit. I I'm lot quicker than last. This proud of you?

Last meeting was an hour and a half. Did.

That was the part where

we're