Planning Commission - Regular Meeting

Alright. We're good? Welcome to the Planning Commission this evening. I'm Todd Draper, Planning Manager here. Apparently, we do not have our chair or vice chair tonight, so I get to start off with asking you all for a nomination for our chair pro tem for this evening.

I nominate Gary Ogden to be our chair pro tem tonight.

All right. Do we have a second?

Here, do you need my mic?

Kendra? Yes. Okay. Alright. Are your mics not working? Alright. Let me give Alright. We've got a motion and a second for chair, being Gary there. Kendra, how do you vote?

Just gonna

put it on

the line.

Oh, yes. Mary?

Yes.

Laura?

Yes.

Christine?

Yes.

And Gary? I guess yes. Yes.

Okay. Yeah. Gary will be our chair pro tem. Thank you. Alright.

No. Still not working.

Do you need

or is it on? They don't work.

Oh, the lights. Maybe lights just not working. Hello? Hello?

Oh, they are work. They're working, but they're not turning green.

It's around, but no one's home.

Okay. Well, let's proceed. Well, welcome to the Planning Commission meeting for Thursday, February 12. My name is Gary Ogden, and I am filling in for Andrew Adams, who is our chairman, who is not here tonight. And so as you just heard, I was been asked to fill in for him this evening. So we do have a few things on the agenda tonight. The first item that is up on the agenda is to approve the Planning Commission meeting minutes for 12/11/2025. Do I have a motion I

move we approve the meeting minutes for November 27 December 11. December 11. Obviously, I was listening very closely. 12/11/2025. Can we combine A and B? Sure.

Go ahead.

Might as well do one vote.

Yeah, let's do that.

And I also move we approve the Planning Commission meeting minutes from 12/18/2025.

Great. Do we have a second?

I'll second that.

Wonderful. Okay. So I gotta write down everybody's name. Sorry. Hold on just a sec. Kendra. I'm drawing a total blank here. Mary. Did you yeah. Okay. Mary. Names. Laura. Laura. I'm sorry.

He's in fight or flight, Christine.

Christine. Okay. Christine. Sorry. Alright. Let's go ahead and take a vote. Mary, how do you vote?

Yes.

Laura, how do you vote? Yes.

Okay. Kendra, how do you vote? Yes. And Kristen, how do you vote?

Yes.

Great. They pass. So meetings are minutes are approved for

Carrie, December 11 would vote. Gary, you would also vote.

Okay. Then I will vote, and I vote yes. So with my vote, it does pass. So the meeting minutes for December 11 and meeting minutes for December 28 are approved. The next item that we have up on the agenda is an application for a conditional use permit on behalf of Devin Garcia, a conditional use permit request to install a fence in the front yard area that is taller than four feet on approximately 0.4 acres located at 373 East Draper Downs Drive, known as Application 2025 Dash 0256 USC. Staff contact is Nick Whitaker. Nick, the time is yours.

Thank you. Yes, so this is the Devon Garcia Fence Conditional Use Permit. Okay, the mouse is okay. So here's the vicinity map of the subject property here in the center. Oh boy, let's see. Sorry, the mouse again is very sensitive. Thank you. Alright, here is an aerial map of the property. As you can see, it's in a very residential area, just regular residential neighborhood. Land use map.

The land use designation for the property is residential medium density. And the designation is R3. So here's the overview of the request. It's the installation of a six foot tall fence that extends into the front yard area by four feet. The purpose of the fence is to provide privacy for the backyard pool.

The fence will be made of brick. Per Draper City Municipal Code, subsection nine-twenty seven-080A, a fence, wall, or other visual obstruction excluding trees shall comply with the following when located within the required front yard. A fence, wall, or other visual obstruction, not including trees, shall not exceed four feet in height unless a greater height is allowed by a conditional use permit or is otherwise permitted in this title. So here's the site plan that was provided by the applicant. What they're proposing is a six foot tall fence that extends about four feet from the front yard plane, which would be right here.

So it comes out four feet and then goes to the east of the property. It's about a 15 foot span right there. And this was provided by the applicant. These are the materials and concept art of the project. The materials are a black brick.

And this is the concept art here, how it would look. Impact analysis and mitigation identified potential impacts would be minor impacts to visibility of pedestrians utilizing the adjacent sidewalk. The proposed mitigation is that all requirements for Super City engineering, building, and planning divisions are satisfied throughout the construction of the fence, including permitting. And that the fencing shall not exceed six feet in height and shall be constructed only in the locations indicated on the approved site plan, which would mean no further than four feet into the front yard plane. And here's an exterior photo of the property.

Right here is where the fence will come out. Questions or comments?

Okay, commissioners. Do you guys have any questions for staff? Okay, no questions for staff. Is the applicant here? Would you like to address come up and address us and maybe give us a little more color about this project?

Sure. Hopefully this there we go. Yeah. So I've actually I've been a Draper for twenty five years. So long standing resident. I was the one that originally created the home. So there's been a vinyl fence around the back of the yard, have a dog, really just trying to improve the outside aesthetic of the house. It's 25 years old. It was a spec home, and so the building materials and other items were not necessarily long lasting. And so what we're trying to do, I kinda made the decision I'm gonna live there for the rest of my life. And so I'd like to start to make some renovations and to try to upgrade it a little bit, one of which is the fence. So really kind of changing from a vinyl fence to a brick fence and moving it a little bit forward, so that you can access the yard going this direction instead of that direction. So, still sits back about 18 feet from the sidewalk.

Can you give us your name, please?

Devin Garcia.

Okay. Sorry, Devin. I didn't ask you for that. No problem. Okay. Commissioners, do you guys have any other questions on this? No. Okay. Great. Perfect. Do we have public comment on this, Todd? Yeah. Okay. So we'd like to you can sit down. Thank you. Appreciate it. Is there anyone here to address this agenda item? It doesn't look like that. So with that, we will close the public comment portion. Commissioners, you guys know what you want to do on this one?

Seems pretty straightforward. If we don't have any further discussion or questions, I can make a motion.

Okay. Kendra, go ahead.

I move that we approve the conditional use permit as requested by Devin Garcia, application 2020Five-two56 USE based on the findings for approval and subject to the conditions listed in the staff report dated 02/02/2026. And that would include the one finding that approval is found based on DCMC section nine-five-eighty and all potential negative impacts are mitigated through the imposition of reasonable conditions.

Okay, perfect. Thank you, Kendra. Do I have a second?

I'll second that.

Okay. Laura, thank you. Kendra, how do you vote? Yes.

Laura, how do you vote? Yes.

Mary, how do you vote? Yes. Kristen, how do you vote?

Christine votes

Excuse me. I'm sorry. And I vote yes. So it passes. Thank you for coming in. Good luck. The renderings look really good. That will look like a really good property.

I hope it turns out as good as the drawer made that.

Yeah, it looks good.

So good luck with that. Okay.

The next item we have on the agenda is for a site plan request on behalf of Andy Whitlock representing Velocity Auto and VAS Investments LLC, a request for approval of a site plan on approximately 1.28 acres located at 12002 And 76 South Galena Park Boulevard known as Application 20 twenty four-three forty one SP. And our staff contact is Nick Whitaker. Nick?

Thank you. So yes, this is the Velocity Corner sales site plan request. Here's the vicinity map. This is 123rd right here in Galena Park Boulevard here. This is part of a larger operation that surrounds it here, Velocity Auto Sales.

Here's an aerial map of the property. At this time, as you can see, it's a vacant field. And it is surrounded by Velocity Auto. The land use designation for the property is Neighborhood Commercial, And the zoning designation is CC. Or community commercial.

So the site plan that they're proposing is to benefit the existing auto sales, I'm sorry, velocity auto sales that surrounds it. What they're proposing is essentially a parking lot to store their vehicles that they intend to sell. That's what would be parked there is just the inventory. Vehicles would enter through the property to the north and through the property to the West, and they have provided access easements to both of these points of access. They've provided a landscaping plan as well.

It provides street trees and the required landscaping, especially around the perimeter here. This will soften the parking lot. Photometric plan. So there will be lighting during the day and in the evening. Now there is an issue with the photometric plan.

As we can see here, they comply with ordinance on all of these requirements except the maximum illumination ratio. And so what we will be doing is requesting that as a condition of approval that they fix this prior to the installation of the parking lot.

If I could make one tiny correction here, I'm looking. That actually is 2.5 to one for after hours there. Both of those are over. Think it's got it right here, but just that after hours is 2.5:one instead of five:one.

Staff recommends that conditions of approval that would be that all requirements of the Draper City Engineering, Public Works, Building Planning and Fire Divisions are satisfied throughout the development of the site and the construction of all buildings on the site, including permitting. There are no proposed buildings, by the way. That the site shall be constructed and landscaped in compliance with the approved site plan and landscaping plan and that the applicant provides city staff with an updated photometric plan and after hours lighting plan that has a maximum illumination ratio that does not exceed five to one. And that the proposed site shall only be used to store vehicle stock being sold by Velocity Autos and that the number of vehicles stored at the site shall not exceed the number of parking stalls provided in the approved site plan. Here is a picture of the property from Galena Park Boulevard.

There's my lovely sign I made. And here is a picture of the property from 123rd South. Any questions or comments?

On the photometric plan, just based on the five to one, is that different for after hours? Should that be more specifically clarified in the requirements?

Yeah. It should be 2.5 to one for after hours. So I just noticed that as well.

Not to exceed 5.1 Yeah. So and the after hours, 2.5 to

one? Two point five, yeah. So you may want to make a small modification to that condition Yeah. I think we should to indicate the five to one for, business hours and 2.5 to one for after hours. I just barely noticed that as well.

Commissioners, any other questions for staff? Okay. Nothing? The applicant here, if you guys would like to come up and tell us your name and what you're doing.

Yeah. My name is Andy Whitelock with an E, so not Whitlock. Okay. Whitelock. Yep. Oh, it is Whitelock. Yep. So we bought the property almost two years ago, and it's been an eyesore in Draper forever. And so we just wanted to complete that corner. Because as you guys know, all of our inventory is in the back. And so we feel putting our inventory up front will just kind of give the street presence and beautifying that corner. That's been an eyesore forever.

It's a good improvement on that corner.

That's

for It'll make a big difference.

Yeah. Staff, any of you guys have any or not staff, but commissioners, do you have any questions for the applicant? No. Okay, great. Thank you. We will now this is a public hearing. We will open this agenda item for open for public comment. Is there anyone here that would like to address this agenda item? It doesn't look like that. So we will close the public portion of comment portion of this item. And commissioners, what are your thoughts? What are you thinking on this one?

Pretty straightforward. I can go ahead and make a motion.

Kendra, you can go two for two tonight.

Motion

tonight. Let me get to the right place. I move that we approve the site plan as requested by Andy Bidlock. Hopefully, I got that right. Representing Velocity Auto and VAS Investments LLC application number 2024Dash0341DashSP based on the following findings for approval and subject to the conditions lifted in the staff report dated 01/30/2026 with Oh, you're looking at the table.

In reference to table five on the maximum illumination ratio for business hours, will be five to one. And for after hours, it will be 2.5 to one. That would be the sole modification of those points in the staff report.

Okay. Thank you, Kendra. Do we have anyone to second that?

I'll second it.

Okay. Laura, thank you. Let's go ahead and do a vote. Kendra, how do you vote? Yes.

Laura, how do you vote? Yes.

Mary, how do

you vote?

Yes.

And Christine, how do you

vote? Yes.

And I vote yes as well. So it passes. Thank you for coming in tonight. We appreciate it. Also like to thank staff for staying late in their work and preparing for this meeting tonight. I forgot to acknowledge that. So thank you for all your work and everything that you guys do. And is there anything else, staff, that you'd like us to address tonight?

We should probably note that the two items that are on the agenda, one e and one f, have been continued. One of those is my fault. I forgot to send the other half of the noticing, and then

the other one was, continue at the request of the applicant.

Do I need to do anything other than just make a note that those two items have been And I

don't have any other business.

I don't

know if Lori had anything.

Great. Well, thank you. Do I have a motion for adjournment?

I move we adjourn.

We are adjourned. That's a bumpy ride.

I mean, once you got our names down, you were named I'm

sorry. I was like butt. You know? It was still a short meeting. Did you watch the Brady Bunch? Yeah. Okay. You know when Peter's