Planning Board - Regular Meeting

Order. Please rise for the pledge of

allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. All right. First item on the agenda is uh the minutes from the March 2nd meeting. Uh approve the minutes from the February 2nd meeting. Uh we had a public hearing on Redlist uh private family cemetery. Uh that was um continued to uh tonight. Uh and then we had a u public hearing on the Petri uh lot line change uh that was open and closed and then voted on the grant uh resolution to grant preliminary layout and final plat approval for the Petry lot line alteration which was approved. And then uh old business uh Windendell Solar and a resolution to adopt the termination of significance a positive declaration for Windell Solar. And that was approved. And then recommendation uh resolution recommending the release of forms guarantee for WJK Ranch which was approved. And uh then we had to uh correct a uh something from a previous resolution on the Tempo River Preserve Activity Barn. And uh we did not have a meeting on March 16th. And then we have the meeting uh tonight. I'll need a motion to uh approve the

minutes. Motion made by member Ladier. Second. Second by member Palmer. Discussion. See no discussion. All in favor say I. I. I. Go say no. And that motion passes. Uh 6. All right. Uh next we have a public hearing for Redless Private Family Cemetery as a representative from Redless. Come to the podium, please.

Good evening. Good evening.

Uh my name is Kim Garrison. I am with the firm of Brmpton Lions. Uh we are a law firm that is dedicated solely to environmental land use and real estate law. And we represent Jason Redless who is the owner of 209 Cricut Hill Road LLC. Um and what we're seeking is a private a small private family burial ground uh located on one of Mr. Redless's property. Uh right now the property is uh used as a hayfield is 8.39 acres. What is being proposed is a small burial ground approximately 40 feet by 80 feet uh rectangular simple um and it's it is a permitted use by a special use permit within the um RU district and the AQ aquifer overlay district. Um just a few updates from our last uh meeting. Uh we made some updates on the site plan map. Uh, in accordance with AKRF's memo, we added a note uh that references the town's aquifer overlay district and references the potential habitat for Indiana bat and bog turtle. Uh, we did receive the uh CEO's determination on uh whether gravestones and headstones are considered structures. Uh what Mr. Anderson had determined was that there was no definition of headstone in uh the zoning law, but common definition terms included um like a stone that's placed in the ground to mark the burial site. Um he then interpreted structures and the term building materials that's used in that definition um to suggest that it's really it's a combination of masonry, stone, metal, wood, adhesives or like materials used to construct uh a structure. He then went a little bit further and said that there are sometimes that a headstones could uh be a structure and there are sometimes that a headston might not be a structure. He said if the headstone or is uh used to

mark a grave and it's of one homogeneous material, it's not considered a structure. Um he said that if the headstone uh consists of multiple building materials and requires frost depth footings um it would be considered a structure and it may require setbacks um per the um planning board requirements in the zoning board of appeals. Um so as I mentioned in my letter um at this time we're not proposing any particular headstones. We just mentioned that they might be uh proposed sometime in the future at whichever time there might be a burial there. So, what we would like to suggest is that we take Mr. Anderson's determination um use that as guidance um and we'll try to construct a headstone that wouldn't be a structure. If for some reason it's determined that we that Mr. Redless would like a headstone that does meet the definition of a structure, we would come back before the sport and ask for whatever variances uh may be needed. Um but we would just like to use this determination as guidelines um for the future whenever we know exactly what type of headstone um may or would be proposed. Uh we also uh asked for a consultation report from the New York State Office of Parks, Recreation and Historic Preservation um under the Cultural Resource Information System or what's called Crisp um because there have been some pre-cont um artifacts, archaeological sensitive areas around that that area. Um they did provide a response on March 11th and they said that um based on the 40 by 80 foot burial area, uh they were concerned. They did just ask if for some reason the uh any expansions were to be proposed, they would like to have further um consultation and uh recommendations. I did speak to Joselyn from Chris and I said, you know, if what we're proposing is 40 by 80 ft if it needed to be expanded, which we're not proposing, but of course we would need to come back anyway for our amended site plan,

special use permit. Um so we would certainly um be happy to ask for another report um if that were to happen but again that's not um proposed at all. Um I also had provided a copy of the declaration and restrictions that was requested by Miss Polyaro um at the last meeting as well. Um, finally, there was a comment made from one of the neighbors that um, section 1401 of the state's not for-p profofit law required a certain distance between dwelling units and the se cemetery. At the last meeting, I had noted that this wasn't a not for-profit corporation. Um, I did um, review that uh, that section of the zone of the uh, not for-p profofit law again though and it just to confirm again this is not a not for-profit corporation that's being incorporated. cemeteries aren't required to be not for-p profofit and um so we're just under local jurisdiction um which is the town of Fore doesn't need minor project.

trying to make this um have certain restrictions on the use. The the area that we're proposing does not have those restrictions. Uh, will the project create excessive off- premise noise, dust, odor, solid waste, glare? Um, cemetery is not going to be open to the public. Um, it's not going to have any off- premises noise or dust or glare. There's no solid waste that's being produced and uh we're going to be following whatever the public health laws are um at the time of burial. So, there will be no um health concerns or odors uh provided whenever a burial may happen. uh the area will not cause significant traffic congestion. Again, this is for um private family use. It's not going to be uh open to the public. We're not going to have visitations coming in and out all the time. Um it's not like it's the cemetery that's proposed with a church that might have, you know, multiple families coming or multiple, you know, um visitors. That's not the intention at all. Uh will be accessible to fire, police, and other emergency vehicles. Uh this property was part of an approved subdivision in 2000. So there's an existing driveway that is already uh connects the property to Frill Road. Uh it will not overload any public water drainage or sewer system. Um there's no water sewer that's being proposed here. So there's no um overload of any of that anyway. Um it will not materially degrade any water course and natural resource or endanger the water qual quality of the aquifer. Uh we're in conformity with the department of health. We are no known wells are located within 200 feet. So we're in compliance with that. Uh will it be suitable for the property? Um considering the size, location, topography, vegetation, soils, and

natural habitat and hydrarology. Um much of the property again is to remain open and in its current state, there's no building proposed. And again, this really takes up less than 1% of the entire property. Um will this the this property be subject to conditions of design, layout and structures um to ensure compatibility with surrounding uses? Again, there's no buildings that's proposed and it's going to be kept relatively open. Uh will it be consistent with the goals of concerning retail use in the hamlets? That's not applicable. Obviously, there's no retail use proposed. Uh will it affect a affordable housing? Again, it's not really applicable in this situation. Does it apply with the site plan criteria? Uh, a lot of the site plans really deal with um design and layout of buildings. So, again, we're not proposing any buildings. We're proposing minimal disturbance in the area. Um, and uh it will have no greater overall off-site impacts than the full development of the property. Um, again, you could put a single family home on this property. Um, this is not as intense as a single family home. There's not going to be much impervious service. not a a garage or a house or a driveway. Um so we would say that it is going to be less impactful than full development. Again, we just want to reiterate it's a small burial ground. Um it's not going to be a large cemetery that's associated with a church that's going to have visitors coming in and out all the time that's going to have multiple burials or services. Um we just want a private small resting place for Mr. Redless and his family. And you know, we're not asking the neighbors. I know there was some comments from the neighbors that they had to, you know, have quiet hours or worried about wind chimes or having neighbor or guests over. Of course, we're not asking for any of that. We're not asking for quiet hours. Whatever the neighbors are able to do on their property now, we want them to continue doing it on the property. We're not we're trying to be inconspicuous

and uh happy to answer any questions. Um, but we did receive Mr. uh Warner's um memo. Um, and I think that we've addressed uh most of his comments up to this point.

Okay. Thank you. Um, I'm just going to go through a few things and then we'll uh continue the uh public hearing. Uh we did receive a um memo from uh our attorneys uh regarding um their thoughts on uh private cemetery and the applicability of the not for-p profofit law and setback requirements. Uh so I don't know if you wanted to just go through that uh briefly.

Yeah. So, um, just to clarify, um, at previous meetings, it has been brought up by both neighbors and by the board, um, asking if the not for-p profofit setback would be applicable. So, from a purely legal standpoint, um, it's not applicable. Um, because it only applies to not for-profit cemeteries. I have attached the frequently asked questions from the Department of State that specifically answers that question. Um, this, as they, as Kim has said, this is a private cemetery. So it's not directly applicable. However, that doesn't mean that it can't be a guidance document. So this is subject to special permit. Um it is a minor project, but it's still has to go through the criteria. The board just doesn't have to make specific findings per se.

That being said, um this property is in the aer overlay district. This property um you know is in a residential neighborhood. to this property um you know is the neighborhood is not typically used in this manner. So the board can look to the not for-p profofit law as a guidance document for setback rather than you know something that's enforceable. And I did a little research on um this kind of like private nuisance because uh private nuisance is explicitly mentioned by the code. And again, my research said if it's something that could harm the water supply or change drainage patterns or substantially interfere with impacts of the neighbors, then maybe this could be considered a nuisance um if it rose to that level. So as so whether or not sepex could be applied would be a board decision. Um, I think the most prudent thing to do is to go on site and take a look at the vegetation, take a look at how close the neighboring properties actually are, and then you can discuss um potential impacts. And then I would clarify with the engineer if there's any concerns regarding groundwater or the aquifer.

Okay. Uh just to um go to specific part of the memo from our attorneys. Uh if the board looks at uh the middle of page four, just above where it says private nuisance, um yeah, you give all your legal thoughts here and it says, "Thus it would it would not be arbitrary and capriccious for the door planning board to take the state's required setback for incorporated cemeteries into consideration in its review of the project." Yes. Yes, like you just but like I said reiterated

it it's a guide just to clarification though it is a guidance so it's not um it's not something that's mandatory right the law itself does not apply to this particular situation but can be used as guidance for this uh situation okay thank you for that um and Mr. Chair, uh, we did not receive a copy of that memo. Uh, could is that available on the Dropbox or could we receive a It will be We just received it from our attorneys. Oh, okay. Understood. Um, it falls under Well, now that it's been entered into the record. Yes.

I mean, again, there's nothing to hide here. I know you have it titled as confidential attorney client memorandum, but yeah, I also distributed to the engineering planner, so it was the intention for the board. Thank you. Yeah. So, um that will be made available. Thank you. Um but like I said, it's dated um well actually dated tomorrow because I received it after we received it after after hours today. So, it's dated for tomorrow. So, um okay. Uh does any members of the board just to kind of clear off some things here? Any members of the board have any comments, questions regarding the Shipo memo that's up on the screen now? No. No.

Okay. All right. Uh, and does any members of the board have any comments, questions about anything regarding the building inspector's memo? No. Nope. All right. And then this was uh your memo. Just over here for now. All right. Uh, the ARFO planner warner uh, attorney Britain. Thank you. I appreciate

Yeah, I think a lot of a lot of stuff has been covered um by the applicant and the attorney. Um, if you just scroll through the memo, everything that's bold is new information, new comments from AKRF. Um, we highlight the shipo letter of no effect, noting that if anything changes, I think that would also include location of the cemetery plot. If they want to move it to a different spot on the site, I'm sure that would also require them to, I think. So,

um, reconsult with Shipo. Um, Mr. Anderson's determination is in here or interpretation. Um, and yeah, acknowledgement of the public comments that have been received, including the 1401 New York State not for-profit law comments. So, nothing really new here. Just uh restating what's already been discussed. Um I think we can the recommendation I have is to continue the public hearing, open the public hearing. Um and then scheduling a sitewalk I think would be important now that the snow is gone. Just a chance to get out there, take a look at this location, maybe see what can be done about screening um or other issues um once we take a look.

Okay. Thank you. Planner and uh engineer uh engineer surface the again the the location close to the property line when you're out there may may need to be screening. We agree with AKRF. And the other thing is you show meats and bounds on the map, but there should also be a filed map, a filed deed with those meets and bounds in the for cemetery. And yeah, for the cemetery so that that way it's memorialized and

yeah, we were uh we had talked about this with uh in one of the first meetings with Miss Polydoro. Uh we were going to be um drafting a deed which will have some deed restrictions and that will also include um the meats and bounds of the cemetery um if it's approved. Yes. Yeah. And this is something for closer to the end of it. Yeah. Right. Because I think it one of the concern or two really two concerns I guess becomes that you know could be 50 years from now before this needs to be used and 50 years from now people might forget exactly what was agreed upon. Of course, but then also, you know, properties get sold and bought and then 100 years from now, people might be like, "Well, wait, what is this?"

And yeah, what are we buying here? Yeah, that was the purpose of creating a new deed so that it's in the chain of title. Uh the new deed would include the map of this where the uh proposed burial ground would be.

Okay. All right. Uh thank you, engineers. Uh members of planning board, any questions, comments regarding anything from our consultants? Okay. Uh before we uh continue with the public hearing, um I think we should look at our calendars and uh set a sitewalk um for this uh property. Right. Uh, does anyone have any thoughts on uh this Saturday or next?

This Saturday won't be not this Saturday. No. Okay. Next Saturday. That should be okay. Remember Palmer? um depending on my work schedule, but typically available

good either one. Uh all dates are bad, so might as All dates are bad. Okay. Can't What time is create an April 31st for you? I'm sorry. Uh what time is proposed? Uh, what are you? 8:00 a.m. 8:00 a.m. on the 18th. Yeah. Okay, that's fine. Okay. All right. Uh, so again, uh, what? Sorry, the 18th. Yeah, 18th. Okay. Uh, so again, just to be clear, this, uh, this is a sitewalk for, um, members of the planning board and consultants of the planning board. Uh, does that work for

you or your client? Yeah, I I think the contact person will be Wesley Chase, the surveyor. So, I'll I'll uh put him in touch with uh I'll give him these dates and um if there's an issue, but I we'll make sure that um it should work fine. All right. Motion to set a sitewalk for Redless um cemetery. Yes. And Mr. Chair, would you want them to stake out where the cemetery would be um to make sure it's That would be helpful. Sure. Y proposed. Yeah. So jumped the gun.

Yes. No, thank you. Uh so again, um motion to have set a sidewalk for members of the planning board and consultants of the planning board. Motion made by some membero, seconded by member uh Palmer. Uh discussion. So again, Saturday, April 18th, 8 a.m. property site. Um any further discussion? And where are we going? Like how do we get there? Is it going to be obvious or It's right on Cricut Hill. 209 Cricket Hill sign. 209 Crooked Hill. Any further comments, questions?

Right. Uh see no further comments. Um all those in favor say I. I. Any oppose say no. Okay. The motion passes 60. Uh, is there anything else we need to vote on with regarding this project before we continue with public hearing? Escrow. Oh, the escrow. Yes. Increase escrow. Yes. What was a recommendation there? I don't think we had one, but we can talk about it. Okay. Um, the initials been exhausted at this point. It's down to today. It's down to $200. Um, down to what? 200. down to 200 as of this morning. Yeah.

To continue reviewing this, right, we're going to have at least a couple more meetings, right? The site visit, um, attorney involvement. There'll be legal documents post in the resolution. So, I don't know. Maybe just a $5,000 increase just to be safe. Okay. increase to 5,000. Motion to increase the uh redless cemetery escro to $5,000. Motion made by move. Member Sedor, seconded by member Vano. Discussion. Seeing no discussion, all in favor say I. I. I.

Any post say no. I motion passes 6. Okay. All right. Uh let's uh look to continue this public hearing. Thank you. Um, engineer surface, if you could just pass me the um, that's usually Joe's job to pass me the Yeah, that's Joe's job. Thank you, Joe. Okay. All right. I'll need a motion to uh continue the public hearing for Redless Cemetery Special permit. Motion made by So moved

member Williams, second by member Palmer. Discussion. Seeing no discussion, all those in favor of continuous public hearing say I.

I uh this public hearing is now reopened. All right. Any members of the public wishing to speak? We'll have uh three minutes in accordance with the rules set forth by the town board. Uh we have three people who have signed up to speak. Uh but again after these three people anyone else who'd like to speak uh will have their opportunity. Uh from the uh county highway department that uh all this property, my property on my side, all the property on that side, it used to be owned uh by the Brush family. And uh I'm not going to go into all that now. Maybe another time cuz I want to get to some of my points. Basically, what I wanted to say tonight was um that I feel that a private family cemetery um you're changing the

character of what all of us, every single neighbor here, you're changing the entire character of what we've all been used to. We bought our properties for that specific reason. There is so much harmony there right now. That word has been brought up. Yes, harmony, um, character and charm. You'll probably hear that millions of times, but look at what we see right now. And I'm going to tell you personally, I'm a little weirded out that I have to know that there's going to be a cemetery, even if it's covered up. If I'm weirded out by a cemetery being close to me like that.

One minute. How How would if I wanted to sell my property? If the Kirks wanted to sell their property, anybody. There's There's 10 of us. 10 of us involved in this. If we want to sell our property, who's to say someone else is going to come look. Ah, that's a little weirded out for me. I I No. No. Thank you. this um there's one thing that was mentioned about the special permit use about compatibility with the surroundings. I'm looking at the compatibility of the surroundings that are happening right now, not what it's going to, you know, do. Every some people might say, you know, oh, a cemetery's peace, you know, it's serenity, but you look at the views that we have. This is the last probably one of the most beautiful pieces of property that the town of Dover has, and it's just it's just being destroyed. That's my personal opinion. I'm sorry. It's It's just being destroyed. And I'm going to mention one other thing, and I there probably be a little backlash on it, but I was personally told this by the caretaker, too. So, the Redlistes, if they're there maybe six weekends out of a year, that's a lot. And I don't know if you know, anybody knows this, but that property right now is up for lease. Go on horseepropies.net net and you can see it's up for for lease for a 6-month period or more or less, whatever they can get. All of us, the 10 people that are around this property, we're here every day of the year. So, this is affecting us and it's affecting us by the character of the property that they're they want to change. It's changed. It's changing the harmony that we see and the serenity

that we have right now. So, I thank you for your time and uh I will send my other things that I wanted to say to the secretary. Okay. Thank you very much. Thank you. Right. Uh thank you. Uh next we have Holly Morrisy.

You have three minutes.

Good evening. Holly Marie 211 Cricut. My property shares a border with redless property of about 8 acres. So, um the attorney said that they're trying to do it as inconspicuous as possible, which I find laughable. Um when you have a site visit, you'll see that it's very conspicuous where they want it. Um, I think that he has enough property on multiple lots that he could certainly find a different spot that no one has to look at but him. Um, as Randy said, they're here less than two months consecutive out of the year. They're new to the uh to Duchess County. the deed restriction that the attorney submitted on page two. There's a passage um it says where the intention to establish and maintain part of a general plan any property now or hereafter subject to as part of a scenic and pastorial residential area of the highest possible quality and value to enhance and protect the value desiraability and attractiveness and to provide a pleasant environment to persons acquiring ing title to such property. And I think right there from the mil seabolt um restrictions clearly states that this should not be allowed. This is not what we signed up for. This is not what was meant to be. We all work very hard on our property. It is pristine up there. Come take a ride. I'm sorry we will not be there uh for the site visit. So approve the cemetery, but let him put

it back behind his property. He's got plenty of trees. Hide it. We don't want to see it. One minute.

And anyone that comes up the road will see whatever fence they put up there. It's like in the worst possible spot they could have picked. Um, as Randy said, they have it on horse property. They also have it under Argyle Farms renting it out as event space for 100 person events. That is not what our community is for. It's it's a residential property. So, um I had one other point. Um they never answered the question and it's a minor point at this. Um they're going to put a sign up. They're going to put a fence up. They never answer those questions. So again, keep it is one of the best views. If you haven't been up there, come take a look. And this cemetery location should not be where they're suggesting. So thank you,

Miss Marcy. Just one more thing. That was actually perfect timing. It was exactly 3 minutes, but um I'm out of here. Okay. Uh has that deed been uh shared with the town? It was submitted by the attorney. It's on Yeah. I just I just um Yeah. So I guess I just maybe I've missed it and going through all the documents if you want a convenient copy. No, America can point to to point to me where it is. I just I just didn't see that. So Okay. I just want to make sure we have it to me right there. Yeah. You know, we have other restrictions. the house can be less than 2,000 square feet uh two acre minimum and they're all different. Um

so there's a series of deed restrictions and you're saying this is one of the deed restrictions. Yes. And to me that's part and parcel of what we bought with those seed restrictions. Right. And again if you approve this cemetery it's going to set a precedent and there's so many other spots that Mr. Redless could have chosen for this family cemetery that none of us need to see it. He has open dated space in the back of the 209 lot that put it there. You can't put anything else there anyway. So, okay. Yeah. No, I just wanted to confirm that we in fact had that. If you could just show it to me. I just I guess I missed it at some point.

Anything I have? Yeah. Yeah. Yeah. I guess I just uh must have must have missed an email or something about it. So, okay. Thank you. Okay. Thank you. Uh uh next we have uh Lorie Kirk. Hi. You have three minutes.

Just going to bullet point a few points and um as Holly and Randy was saying, every all those points are really at the end of the day, it's our community. We bought the property. Uh even when we bought it from Marjorie, she she put everything in the deed in the stipulation. She wanted to keep that, you know, beautiful area. Um you know, I I could see if it was only affected maybe one property owner, but there's there's 10 of us and it's just negatively going to affect a number of the homes. um feel it's unfair and unreasonable to require multiple homeowners to face financial loss if we do go to sell our property. I honestly don't want to sell my property, but now I'm having second thoughts for doing so. And it's just um it was mentioned it only takes up 1% of the area. I think when you come out and see where that area is, I think you'll see what we're talking about and how incon it's it's very conspicuous. It it's it's just right in my practically my backyard. My property states are here and then it's like 30 40 ft deep maybe not even. So, but that's okay. Um, so again, I just want to say that I strongly oppose this project and it's uh it's a shame that it's coming to this. So, thank you for your time.

Thank Thank you. All right. Any other members of the public wishing to speak at this public hearing for the Redlist Private Family Private Family Cemetery? Please come to the podium at this time or you just uh state your name and address so I can write. How you doing? Sean Bruno, 265 Kirk Hill Road. Sean, sorry. Bruno. Bruno. Yep. 2 was it? 265. 265. Yep. I'm neighbors with uh Kevin. You have 3 minutes.

So, he couldn't align it up any perfect with Kevin's back porch. You set up Kevin's porch. You see right where it's going to be. Um, the lawyer keeps me meshing 1%. He's got plenty of property. Why doesn't he put it in his backyard, right? Because he doesn't want to ruin his rental. Um, there is a water issue up there. My yard erodess all the time. Uh, I fixed it. I gave the previous property owner a right away to put in his electric. He sold it to Redlist. Never fixed it. I had words with red list. He told me contact my lawyer. Never sent me any information. So that's all I got to say. Okay. All right. Thank you, Mr. Bruno. Okay. Any other members of the public wishing to speak at this public hearing? Please come to pony at this time. All right. Uh members of the planning board, uh we can close this public hearing. We can continue this public hearing. We can uh allow for written submission. Thoughts?

We're going to have a site visit on this. Correct. We're going to have a site visit on the 18th. So, I would keep it open. Keep it open until the next meeting. Until not the next meeting, but the Yeah. 20th. Oh, yeah. The next meeting the 20th, right? Okay. You talk about it two days later. Okay. um for written comments. Sure. Well, it's still Yeah, if it's still open for the public to show up to the meeting. It's still open for written comments. Um may I just address some of the comments if that's okay?

Um just to just to say I had this in my letter. Um and I'm sure um Victoria's office is and Cassandra is very familiar with this, but you know, with the deed restrictions, that isn't enough for a denial. Um, you know, the plan board really needs to look at what the zoning law says, what the special use permit says. You can't deny it based on what the deed restriction says. I don't believe the deed restrictions say, what's been provided uh from the neighbors. I have reviewed that. I've reviewed the conservation easement. I don't see any sort of restrictions um that's being presented here, but those are private matters. They're not for the board to enforce. I just want to just um I think Cassandra is very familiar with that in terms of Well, we'll take our legal advice from our

understood and I just I just want to just uh point the board to that. Um and again, as I mentioned earlier, the back of the property is with the conservation easement, but the conservation easement does restrict uh recreational and some agricultural uses. So, that would not be allowed in the back. I just want to just mention that. I've mentioned that previously.

Okay. Um, as I said, you know, I have spoken to Mr. Redless. Um, you know, his residency is not uh a topic here. It's a permitted use in the zone. He can have a cemetery. I'm sure if if it again, if it was a church cemetery, which this isn't, but you know, you might have people from other places coming in and out of that that residency has nothing to do with the cemetery use. Um, and again, I'm sure you will get advice from your legal counsel on that, but I just want to just uh state that for the record. Thank you. Thank you.

All right. Uh, so a motion to continue the public hearing to uh Monday, April 20th, 7 p.m. or soon thereafter as the planning board can hear public comments by member Williams, second by second member Roadier. Discussion. Seeing no discussion, all those in favor say I. I. I. This public hearing is continued. Can I just say something?

No, the public hearing we're we're good for now. We're good. Thank you. Okay. Um, so next on the agenda is Okay. Uh, old business Wingale Solar. Um so the Wendell Solar uh has uh submitted a draft uh scoping document. Um we let me bring it up.

That's Yeah. Uh we just received this uh late late last week, right? Yeah. The 30th. Yeah. 30th. Yeah. So, um deadlines came in. So, after the deadline, but there's other deadlines, correct? Uh so, once we receive a draft scoping document, we have to take action within 60 days. Correct. Correct.

Yeah. So, uh I'll let uh planner Warner um just kind of go over this while we're Oh, yes. Thank you. Thank you, Mr. Member Palmer. Sure. Please outware. Okay. All right. So, just for a recap, back on March 2nd, the board had issued a positive declaration and adopted a positive declaration for the project um requiring the applicant to prepare a draft environmental impact statement. Um that DEIS the areas that are going to be studied were set forth in the positive declaration. They were visual and aesthetic resources, noise, consistency with community plans, consistency with community character, and uh environmental justice/disadvantaged communities. Um so what the applicant has done is they've submitted what's called a draft scoping document, which is their outline of how the DEIS is going to address these topics. Um how it's going to be organized, how it's going to study. It sets forth a methodology for um how it's going to address these particular topics for um potential impacts and mitigation. Um secret regulations say that once you receive the lead agency receives a draft scoping document from the applicant, it starts a 60-day clock um within which time frame the board has to adopt a final scope. Um and if you fail to do that within the 60 days, um this draft scope that they submitted becomes the final scope by default. Um we have some comments on it. We have some um I think it needs a lot of editing. Um we've asked the applicant to provide the word version of it so that we could start going through and doing some rewrite

along with um the attorney. We'll take a look. Um what I think is the best approach right now is to because it was technically received you know on the 30th I think it was um the clock has started so um tonight you can I recommend that we set a public scoping meeting to take place which is more or less it's a public hearing that allows the public and interested involved agencies to comment on the content of this draft scope and offer any recommendations or comments or um you know ideas about how something can be looked at. Um, that's a common uh procedure for Seeker, right?

Um, I think we can set it for the May 4th meeting that allows within that 60-day time frame um, a chance from between now and then, not only us to review and comment, but the public has ample time to comment that

interested and involved agencies will get a copy of this. Um I drafted a notice of uh notice of public scoping which the secretary can circulate to all the interested and involved agencies with a copy of this. Um it also requires a publication in the ENB, the environmental notice bulletin which I can handle. That's required by the regulations. Um so that'll put the public on notice that this is happening. I've made the applicant aware that this is likely the outcome of tonight to be ready for a public scoping meeting on May 4th. Um yeah. So they'll probably have a synographer come and make a transcript of that. Um you know we'll make sure that there's rules set forth for

folks have so many minutes to speak. It's the the purpose of the comments is specifically the scope nothing more not right only the project or not or what should be in the scope. if they want to add a traffic study, it's that that ship is sailed, right? That's not something that the EAF called out as something that's required here. And given our right planning board schedule, uh we would need to adopt something at a meeting on May 18th. Yeah, May 18th is your last meeting within that 60 days. I think the 60 days would would expire on May 29th. Um Okay.

So, if we have Yeah, if we have the scoping hearing on the on the 4th, right? um you can decide to close it then maybe leave it open for written comment. Um it's really up to the board. Uh would it make sense then that on our meeting in two weeks and that we including the applicant uh not the we including you as our consultants have the discussion of the document on the 20th and then have the public scoping session the public hearing on the 4th. Yes. Okay. And then we can have some comments for the 20th. We could have them for the public hearing on the 4th. Right. Um I think we need to make clear that we're opening it on the 4th. We're closing on the 4th because we have to vote on whatever we have on the 18th next meeting.

Yeah. And I think that's enough time. Honestly, it's like about a month from now. The public will have this the a 15 pages. Is that what 14 15 pages? Yeah. Okay. Yeah. So we can certainly use the meeting on the 20th to offer some thoughts on this. Mhm. But I don't think that'll be the last time. No. Um. No. All right. So, let's uh um let's set the the public scoping session. We can do it now for May 4th.

Yeah. And if you want to pull up the draft notice that I had put together. project in the middle there. Um, and then a little bit of the history and when comments could be received. So, there's a placeholder at the end of that last paragraph about

the date about com like the date which comments would be received. You can leave that there. We could put set a date now or you can maybe just delete that sentence and decide on the fourth if you want to extend the hearing or comment period you know for written comments after that. Um there's no requirement that you do so you could have all the comments collected on the fourth and go from there. Um yeah I mean I think just given the time frame that we have I don't know that we can really go much past the fourth sense to go past it. Yeah.

Right. So, we can cut that sentence out and just use the the date of the meeting as like the deadline for comments written and verbal. Okay. Uh so, yeah. So, this just says where to direct comments to to the secretary. Um, so I think what can be done next is Marilyn can throw this on a do letterhead um include a copy of the scope behind it and circulate it to the same agencies and um the same involved and interested agencies that got the positive declaration last month. Okay. All right. Any members of the plane board have any comments, questions regarding this? Okay. All right. So plan is that we and our consultants will discuss this on April 20th. Uh there will be a public scoping hearing on May 4th. We will uh adopt a final scope on May 18th.

Yes, that should be the goal. Okay. All right. Uh, I need a motion to uh uh set a public scoping hearing for Wingdale Solar for uh May 4th at 7 p.m. or soon thereafter as the planning board can hear public comment. Additionally, uh to um um direct uh the planning board secretary to um share uh this notice of a secret public scoping hearing uh for Wayne Solar. Motion made by so move membero, second by second member. Discussion ladier.

Yeah. Okay. Thank you. All right. Any further discussion? Are we going to have anything else at that meeting or is it going to be just for that? We don't know. I mean, we don't know what We might have other stuff. On the 20th. On the 4th. Oh, the fourth. Oh, yeah. The deadline is um Yeah. The 15th, 15th. Yeah. 15th. Yeah.

I think it's good to put it under like the public hearing section of the agenda so it happens. Oh, it'll be the first thing on the agenda. Whatever else is going on, unless we're just continuing some other maybe public hearing that's really quick or something, but it'll be in the beginning part of the meeting because it's a public hearing. Just a public scoping hearing, but public hearing. Any further anything else? No. Okay. Any further comments, questions? Okay. Uh so um it's been motioned seconded. No further discussion. All those in favor say I. I. Any post say no.

Uh so the vote is uh 50 with one recusal. All right. Anything further on Wingdale Solar this evening? No. Okay. All right. Um Okay. So again, that will be on the agenda for the planning board to discuss. Um presumably the applicant would be here on the 20th. Uh they created the draft scoping document. They you know it's our document but you know we allow the applicant to their input and then the public will have their their chance on May 4th. All right. Um next we're on to new business. Uh Lake Ellis uh country in Evening.

Good evening. How's everyone doing tonight? Good. How are you? Good. It's been a while. Has been a while. Yeah, I think it's been You haven't gotten your haircut. I I got it enough this time. My eyes. I don't think Member Palmer thinks that's better. Just jokes.

Listen, my dad's probably the guy grow. Got it. You know. All right. So, here tonight to represent the applicant, Chipo Properties Incorporated. Um, what we have here is a adaptive reuse of an existing residential parcel. The parcel itself is pretty isolated as you'll tell from our little square indicated on the site plan. And it also actually used to serve as a camp and country retreat prior to prior to the applicant converting it back into a residence. So, what we're proposing is the adaptive reuse of the existing main house right here and the existing garage to convert into lodging units to support a country in and conference center. The country in and conference center will include 18 new lodging units, 12 of which will be in the main house, six in the lakehouse annex, aka converted garage. It also includes the use of existing um accessory facilities that are already there such as sports courts, maintenance garage, docks onto Lake Ellis, um etc., etc. Um the intended use is that this will serve as a vacation resort or vacation area, not for so much a resort, but for smaller groups, um group retreats such as a corporate retreat or potentially outdoor weddings. The new country in will have a new septic system to accommodate the use in the increase in lodging units. Um, and each of the structures will be sprinklered. Um, tonight as this is the first meeting, I'm just here to kick it off, get some initial feedback from the board and to work with the board and their consultants to schedule a sitewalk so we can take a look at the property. So, with that, I'm happy to answer any questions.

Okay. Thank you. Um, all right. Uh, uh, do we want to begin with, just cuz just mentioned, we want to begin with setting a sidewalk for Sure. April 18th at 9:00 a.m. probably best idea you got. Thanks. Uh, any discussion on that? You said 4:18 again. Yeah, just nine this time. Mhm. All right. Motion to set a sitewalk for um what are we calling this? Lake Ellis. Lake Ellis Country. Lake Ellis Country in.

Sorry. Um would you mind if I just run that date by the applicant himself? Want to make sure he's okay with the board coming out. I can coordinate with Maryland to just confirm. Sure. Um we typically do vote on it before we go. Okay. So, is it something that you as his representative could be there if he can't make it? Sure. Okay. I just want to confirm. All right. So, how about we vote on that and then you let our secretary know if that just can't happen. Perfect. Okay. So, motion to set the sidewalk for Saturday, April 18th at 9:00 a.m. Motion made by member Sedor, seconded by

Second Vano. Discussion. Seeing no discussion, all those in favor of setting a sidewalk say I. I.

I. Any post say no. Motion passes. 6. All right. Um so this uh property, let me bring this up on parcel access. Um just so we're more familiar where this is located. Okay. So, it's at the northern end of uh Lake Ellis. Mhm.

Uh at the end of Lake Ellis Road. Um, so it's a uh a town road till a little bit like to the edge of the property basically pretty and then it's a private road in the rest of the way. Mhm.

Okay. Um need this anymore county area access. Okay. So, All right. So, on the left, this is the property in 2024. On the right, there's a property in 2025. So, some work has already begun on this property with respect to this project.

I can comment on this. So, the this area right here, this one's actually us um we were had to admit of the existing septic system so we can verify what's out there. That's just for the health department cuz we knew we were going to need health department applications. The rest is the applicant's son was actually holding his own personal wedding

prior to this. So he was getting it cleaned up, putting the outdoor patio space and making it nice. Um, so that's actually why that happened ahead of time. It was more for personal use, not really so to support the country in Okay. And um 18 total 18 units. Yep. Okay. Um, the septic So, has the septic already been resized to support 18 units or it was just to see what was there and then? Yeah. So, that existing one on the right side, that's the existing septic system over here.

Yeah, over there. So, that if you look at that aerial, that's where we had to dig up all the laterals to see what was out there. The rest is proposed to support the actual country in. All right. So, then this portion here is for the main house and this portion here is for the formerly the garage. Correct? Yep. And one thing I did want to note is that the main house will also include a a kitchen for use at the country end. It's not going to be a restaurant of any means, just a a nice size kitchen that could support whatever retreat or conference, whatever is occurring on the property. Okay. Hence the grease trap. So

So the work for the garage septic has not started yet. I mean, no, this year that's just clearing because they wanted to capitalize on that view of the lake. Um, and then you will notice some of our deep tests are actually visible out there from us digging up the holes and testing the site. Okay. So, you see this this is all just um appropriate either for a wedding or pre-planning on Yeah. Again, this was all just to have his son's wedding look as nice possibly could. Okay. All right. Uh, I don't have any other comments or questions at this time. Uh go through members of the planning board. Members Sedor,

not at this time. Bonner, nothing. William, nothing. Member Lier Marvel, not now. Okay. Uh seeer Warner. Okay. Um yeah, we could start at the top. Um just noting that the application meets the definition of a country in um is what the applicant's proposing here which is um permitted in the zone with a special use permit from the planning board. Mhm.

Um number two just noting that since we are um converting existing space in excess of 5,000 ft, it does meet the definition of a major project. Um so and along with that the full EAF is required which is what the next comment is saying. Um and this would be subject to major project special permit standards and also any you know the site plan um follows the 14565B standards as well uh which we get into a little bit later. Sorry. What's just the what what's the size of the two? I think it's um it's in the description up top. I think

about 7,800 ft² footprint for the existing main house and 25 for the the annex. Yeah, it's like 10,900. So we noted for the house. Okay. Okay. Um and then the garage is about 5,500. So altogether it's over 5,000 technically. It's okay.

Major project criteria. Um, number four, noting that we're um meeting 239M county referral requirements for this um which we can do at some point. I don't think the application's ready just yet if we want to get that full EAF and some questions answered um tonight. That could be a future meeting. Um let's see. the a data statement um was not submitted, but just looking at the site, we're pretty far away from active farming operations, even though we're within 500 ft of the A district. Shouldn't be an issue. When you say, 1300 ft away from farm operations,

that was an estimate just based on looking at the aerials. Um I'm curious if the farm operation is um what do you call it? Pete Moss from the lake because the lake is owned by uh someone in town and I know they had looked to I'm not No, I think it was just the A district falls within 500 ft. A district 21. Um I'm not sure if the lake is part of that. Okay. I'm just I I don't know if the

that might be what is seen as a farm operation within 500 ft. Oh, that's what I'm I'm saying. I'm not sure, but Okay. Possible. Okay. Well, we could have the applicant do an a data statement just to disclose. Yeah. Okay. That's not a big deal. Yeah. We just noted it wasn't included, but it's not a big deal to create it. So,

thank you. Um the ARB uh requirements are uh for this one since uh it's uh the planning board serves as the ARB, architectural review board. So, if there are any I think the exterior is what it is. They're not really changing much, but if there's um if you have some elevations or even better the interior floor plans, I think that's enough for the board to take a look at for the ARB requirements. Could this be as simple as me providing um photo elevations of the existing structure if we're not changing the facade at all? Sounds reasonable. Yeah, it sounds reasonable. Okay. And we're also going Yeah, we're having a sitewalk. Yeah, we'll see it. But for the record, we can provide.

Sure. No. Yes, of course. Yeah, there's no new construction structures. So, I think we in a minimum the interior plans is enough. Um, erosion and sediment control requirements apply here as well. That's number seven. So, we defer to Joe's office on that. Um, moving on to the site plan criteria. Um yeah, just noting number eight notes that um most everything is within the RC district. Um if there's anything in the RU that's worth noting on the plans, just take a look at that, but it's probably not relevant.

Yeah, just to note, the RU is actually in the southern part of the property. It's offsite and in this wetlands. It just happens to clip the parcel, but everything else is in RC. everything they're doing is NRC and they're meeting all those requirements since the property is so large um and everything's right in the middle. So

um number nine just talks about the supplementary supplementary rags uh related to the country end use that's 1452.2 to um most of these are met. Um we don't have to go through each one of them, but I think we can look at um G, H, and I are probably ones we can we can talk about now. Um just uh the applicant stated that they're not planning to have events with 500 attendees or more. um whatever information can be provided about these events, the size, you know, the number per year, what we're thinking about here. Um it's fine if you're not going to have more than 500, but

I mean there would be a concern Yeah. of it's a small rural town road. It's right. So a large event management plan is required for 500 attendees or or larger. Um, if you're saying that they're not you're not going to have something that large, that's one thing. But, you know, the board does have the ability to set the limits on on number of attendees since it's a special permit application. So, um, you know, that's also something that you did. I don't think you limited the guest number, but you limited the number of events per year on the Harlem Valley Homestead application

based on concerns there. Um, you know, I'm not saying we're going to end up there, but just whatever more additional info you can provide on what they Increase 20,000 ft. in the revis

technically it's something that we have to know as a waiver that they're seeking Um then on lighting I don't think anything new is proposed but if you can provide whatever um information about additional lighting you're thinking about downward facing dark sky compliance preferred obviously um the kitchen you noted that it seems like uh it's pretty far away from neighboring properties shouldn't be an issue. Um, we do think it's a good idea to refer this to the fire company just given the number of people that could be there, the road going in, access, turnaround, all that.

Concerns about turnaround and Yep. access to all sides of the buildings, stuff like that. Yeah. Is the, you know, is the driveway, you know, appropriate for the weight of the fire trucks, those sorts of concerns. Mhm.

Yep. So, that's the main focus of that comment. Um 10 just noting that uh we are in the aquifer overlay adding a note to the plan is usually helpful there. Um 11 is just I think it gets to the issue of what's been done what hasn't been done which we sort of discussed so far. Um I think it's just make it clear what's existing what's proposed um on all the plans site plan and grading utility. I could see a concern with potential runoff just with nearby wetlands or the lake. Um Mhm. coming up. Yeah, we'll we'll clarify all the existing proposed

um so then number 12 goes through each of the site plan criteria or required information for a site plan set. Um, so we just have some comments there to to make the plans more uh compliant with the code, including uh information about the trees, um, information about the wetlands, uh, which we get to a little bit later too about what we can recommend there. Um, the existing versus proposed in infrastructure. I know you pulled up the aerial comparison. I included it here as well. It sounds like the area that was cleared south of the garage was not for the septic being installed. Even though it's pretty that aligns pretty well with what's you're showing on the plan. It's if you're saying it's not in there, it's not there. I think we we'll confirm that when we go out.

Yeah, that that area is actually right in here for the septic system. Okay. So, again, it is more just for aesthetics. Okay. Okay. Um, are there any more trees, areas of trees to be cleared or was that pretty much it for this site? Like, yeah, that's pretty much it. Disturbance proposed. It's essentially how it you can't really see here. There were there were other trees cleared over here, too. It's Yeah, looks like

Well, I think that's more just the shadows shifting in the aerial, but right now really the first post septics are in here. these flattened areas essentially kind of tabletops and then descends down tabletops again. So, we're really not trying to go into any of the treated areas. This is where we're putting the septics in those flat tabletops. Mhm. Yeah, it makes sense. I mean, if you're cut down some trees and there's still root system in there, it's not great for septic, right? Where uh where is the well? Is it designed for 18 bedrooms?

The well has sufficient water for 18 bedrooms. It's It's probably going to be I I don't think it hits the public water supply threshold, but it's all governed by the Duchess County Department of Health. So, they wouldn't approve it. It does. Or you're agreeing it does not. I can't tell from your not. I I I almost bet you it does because I've had smaller things because you're going to have at some time you may have 25 and they even like like gas stations to have public water supply. So, I'd be very surprised in restaurants if if this didn't trigger a public water supply between just 18 bedrooms and a kitchen for potentially I did one for I think it was

20 30 40 people water supply now had like 10 rooms and they triggered a public water supply. So, yeah. Well, I'll clarify that. Ultimately, it's all the health departments saying on that they won't approve it without us meeting the regs. that has that has setback requirements too, right? If you're going to propose a new well. So, just keep that in mind. Is the well presently on the is it on the um plan there?

I believe it's on the existing conditions plan that we submitted. Let me just double check. While I'm pulling this up, would it be possible for us to wave the requirement to identify the trees in diameter because we're not really going ahead and disturbing any more trees? I think it may be a little that can be a waiver request on the site plan. Okay, we'll just include that in our formal response. I mean, yeah. Yeah, you can request it. We're not doing anything tonight if you're not proposing to do any other clearing or disturbance.

Yeah. And so our well is actually up here. This little dot on our site plan. So 100 feet pretty much gets us here. 200 is again well outside the conversion area. Yep. Okay. I think it's got the W in it. If you can smell it. Okay.

He's younger than us. Um, so then we're going to page five, continuing the list of site plan stuff. Um, lighting fixtures, if anything's proposed information there. Um, signage. Um, the erosion sediment control plan that's required, if you're going to do any landscaping, showing that on the plans, and then just the general limit of disturbance, which might just be confined to the septic areas, but you'll tell us that. Um, okay. 13. We're just again reiterating the floor plans um for the ARB review. Number 14 talks about parking. Um, 24 spaces are proposed, 23 are required based on the lodging use. Um, nothing about overflow parking for larger events. Is there any idea about where that might take place?

We'll show it on the plan. And there's a sufficient space on the property that we probably can't handle any amount of parking, but we'll make sure that's delineated. Mhm. Okay. Um 15 talks about the exterior facads, but if you wanted to just use photographs cuz nothing's changing, I think that's okay. Um 16 again referring to the fire department. Um 17 talks about the major project special permit findings that the planning board's required to make. A lot of the time we allow the applicant to propose a draft um set of findings for the board to take a look at. So

I don't see why that can't happen here. Um 18 talks about the health department review and we just mentioned the water and sewer. So we'll we'll defer to um Joe's office on those specifics. And on the information about the events, um, yeah, a little bit more about, you know, number of events a year, maximum amount of people, and where they would park. I think that's helpful to have. All right. Where would you have these larger events if we can't really fit in a house?

Yeah. I think of this as more maybe it's the reception area cuz there are other properties that are you we all are aware of the of uh TMR. They may have events out there. So, this is more of a a middle. You've heard of TMR? Yeah. So, again, it's more supportive of venues. Yeah. I mean, I've been in front of you guys talking about it. So, like the the bride, the groom, and the family might stay here, right? Everybody else stay in hotels in Route 9 or something. Exactly. The events at TMR. Mhm. Okay. Is Yeah. Well, we'll we'll clarify it when we respond. So, there's going to be a kitchen, but is there going to be like a some kind of dining space like a large enough to have?

I mean, just the dining room to support the guests of the lodging. Yeah. It's not restaurant. Yeah. Like, what's the biggest What's the most people in the dining room could support? Yeah, that I'm just going to have to double check. All right. I mean, back and respond. Say, you know, the floor plan would probably Yeah, that could help get there. Um, all right. So, we're might be gazebo that turns into a pavilion again. That's what I was wondering about. Yeah. Like will there be I mean so you're not thinking of actually having like a a wedding ceremony like on the lake or something? I mean if it's small enough and the facility can handle it. That would be great cuz it's gorgeous out there. But I I'll get more of the specifics and include it in the revisions. Thanks.

Okay. So I have um the seeker section at the end. Just a few notes there about um issues and non-issues in my opinion. First of all, the long form. We we're going to ask for that to be submitted. The applicant's familiar with that and the mapper. So, just filling it out completely. Um, just looking at the mapper, it does have the it does flag the rattlesnakes and some other species, golden eagle. Um, but if we're not, you know, proposing anything outside of this already disturbed cleared area on the site, I don't see um an issue necessarily with species. Um, what's a false hop SGE? I think it's a plant.

You don't know either. I don't know. Okay, I concur. I think it's a plant as well. It was like a rabbit. Yeah, I mean, there's no new construction here. Um, all right.

That's happening, like new structures being built, significant grading. I I don't know if if we really need to um worry about, you know, loud noises and things like that that would be disturbing to like golden eagles, for example. So, um but wetlands is something that we should just get a little more info if we can. Um you know, the uh that's what section B talks about. Um the wetlands that are on there now are the GIS layers. um it seems like you're outside of those, but um you know, I think doing a JD would just get you a response saying yes. So maybe it's more advantageous to go out and have it delineated, especially where it's going to be closest to the activities there and then you'll you'll be able to to show that 100 ft and the board will be comfortable that we're not touching that.

Mhm. Um not talking about the entire site being delineated. I think just the area that's closest to the core of the site there. Yeah. So for the board's reference, this area is the GIS wetland flag. It comes up this way. Again, I don't they'll they'll come back and say that it is jurisdictional wetlands, but the areas that are actually wetlands, I wouldn't say they extend up this high just because of topography. So in reality it would be way down in the southern end of the site further away. Um so

but there is a water course in there too though, right? Yeah. So this there's a stream that comes under this bridge, right? And that's that's where that wetland GIS boundary comes from. It's around that water course the lake. Yeah. So when it starts to flatten out, that's when the true wetlands become, right? So, we're we're very far away from any of the wetlands. And knowing how long the JD process and the delineation process is, um I would say it's probably not necessary. But I wasn't saying to go to the DC and waiting the 3 months. I was saying just go out there, show it on the plan, have a qualified scientist just delineate the extent of the water course if that's what's there

as the closest feature to this. Um, just for the board's own comfort, I don't think we need to involve DEC if we can comfortably show that we're 100 feet away from it. Okay. But there still needs to be the that new 90-day thing. Yeah. I I've I've heard from colleagues too that um that DEC has been telling consultants that if you can if you know if you can confirm there's wetland there already and or not a wetland there, you don't need to go through that JD process of waiting 90 days for them to say yes, you have a wetland just looking at the aerial photo. Um I think we're pretty clear that they're here like any

right. So, in that case, I think skipping directly to just delineating it for the lead agency's own information um is fine. And I think we're going to be fine with we're not disturbing those areas or the buffers. So, um and then on we're just down to a couple more issues, just traffic and noise. Um it has been the board's practice to for something like this just to to request at least at a minimum just a uh a scenario-based trip generation estimate just use utilizing the the IT standard rates. I think we could use um like a hotel rate or some comparable lodging rate. Um just to kind of illustrate what we're thinking of as far as um peak hour trips to the property. Um there's really only one way in. Um there is a road is not that great. You know, it's narrow.

Yeah. I mean, it's just a it's a it's a typical rural. I don't think we're talking about um 100 peak hour vehicles, which is what, you know, typically requires a detailed traffic study. I think we just want to get a sense of, you know, what what can be expected on a Saturday peak hour. Yeah. I mean, that would be a sizable event if you had 100. That's why scenario a scenario based um you know with event without event type of breakdown if that's something that can be done just to talk about you know potentially could also be a concern of noise with just noise traveling across the lake and yep that's what I say in that second paragraph there too

um you know there's other camps in the area there's been when we had camp Vermont camp Bergkshire come before this board as neighbors came out and and complained about noise traveling across the lake. Um just something to think about um when it comes to

how many people are going to be here, how often um and what types of events, loud, you know, outdoor music, things like that. Um is important to know. Um, lastly, we have uh just uh there's an archaeological flag um as well here, but and the applicant noted in the EAF um that the site's located outside of the archaeological sensitivity area. That's I can't confirm that. I mean, that's that's something that's not really publicly known. It's only certain professionals have access to th to that information in the system. But, um, I think if we're not doing any ground disturbance here beyond the septic areas, um, an area that's pretty much been disturbed already. It's been built for residential use. It's probably not necessary to consult with Shipo about archaeology here. Um, my colleague that's an archaeologist took a look at the area and it seems like most of the finds were um, further south. Um, but you know, if the board wants to just to be thorough to have them do a shipo submission that takes 30 days to get a response, they'll look at the area that this is proposed and they'll provide comments.

Yeah. So, just to touch base on that, our report actually included a snippet of the Chris map. And so, that archeological sensitive area seems to be associated with Rama and if you look on the map, you'll actually see our buildings well outside of the area. Mhm. So, just it shows the the what's called the blur the blob,

but the actual like the recorded archaeological sites aren't publicly accessible cuz they're sensitive. So, but yeah, that that's consistent with what my colleague shared that a lot of it was camperma uh having some some fines. So, um, again, it's this the area here is, you know, it's been built on there's been already disturbance for septic systems and, you know, general residential disturbance over the years. So, um, if they're not proposing to do much else besides putting in the septic close to the house, it's probably not worth a consult. So,

yeah. And those areas that are proposed to be disturbed, they have been completely I my favorite word is terraform. doesn't apply because it's earth. Um, but because they're landscaped out, right, any sort of archeological artifact that could have been there is probably removed, right? So, I think it's more And again, what you're saying is this wasn't done that was a year ago. This was done decades ago. Yeah. Maybe back when it was some other kind of camp or and the house isn't flagged as a historic structure either in the system. So, it's like unlikely that we're dealing with anything significant here. Okay.

I left it up to the board, but it's not really our recommendation to go through that process. Um, so what we do recommend is uh doing a site visit. So, it sounds like we're looking at the 18th.

Um, probably increasing the escrow on this just for the amount of information that we're asking for and the continuing review um from all the consultants. So, I think increasing it to a base of 10,000 for now is uh appropriate. Um yeah, and then we'll wait for some responses before we take the next steps on like circulating and stuff like that. So, would it be possible to circulate it tonight for those referrals? I know we have a lot of tees to cross and eyes to dot, but essentially the project's not changing. It's more of we have to do the paperwork behind it. So, I think it would be nice to get those referrals out there to get those comments and incorporate anything they may say into our revisions.

I mean, I don't I don't see any other um well, it's not a a coordinated review for Seeker. Um I don't believe it'll be uh it's an unlisted action as well. So, it's not really a Seeker circulation issue. It's the county circulation would be um what we decide upon. And I think I mean the application is not we don't think it's fully complete because it's not including the full EAF. But if the board wants to submit what's what has been submitted to the county for their 239M it just won't have the full EF. I mean you still need to fill out the long form EF. I mean if that

yeah it's usually this board's practice to have a complete app before recirculate it. Additionally, the, you know, the county comments on things like lighting and parking and landscaping. So, there's no lighting, there's no landscaping. And I think, I mean, my literal comment was you can't have more, like your parking is exactly for like a very small number of guests. So, if you're propos you're going to have to have a parking overflow area. Um, and that's something I think the county will comment on. So, showing it in advance, I think, would be fruitful. Yeah. At least a designated area like you said, just um Okay. I mean, I don't think it needs to be another parking lot, but just like a grass a grass overflow. Yeah, that's that's why I'm thinking that the county is probably going to say matter for local concern on this. Yeah.

Um, so that's why nice to get it out there. I understand. Uh, it'd be helpful to have Yeah, I think they'll still have comments even with a matter of local concern. I think it'll be a matter of local concerns. Yeah, they will. Yeah. So having the most up-to-date set for them to to look at is probably best. I mean, so the you know when's the give me and same with the courtesy referral to the fire department. Show where your parking is and then the fire department can comment on the turnaround into Right. Mhm. Yeah. I mean the deadline is April 15th for the May 4th meeting if you wanted to get things done.

Okay. in that time frame then may on the May 4th meeting we could make the referrals. Okay.

Uh CL anything further? No, that's it. Okay. Thank you. Uh engineers, it looks like you'll probably need a chapter 65 at least for building that one field. I I'm looking at the size of the septic tanks. It looks like the fields will support over 1,000 gallons a day, which means a speedies is required. Mhm. Yeah. I believe what we have they're designed for 2200 gallons per day. Yeah. So, that's in our report. They had us based on a typical 12-hour operating day at 3.2 gallons per minute.

That's that's the well talking about the septic. So, you're probably going to need a a speedies for the septic discharge. Mhm. Um, so I don't know if circulation then include DEC. Mhm. Which in case that starts to bring in the the JD and everything else if right if that's required. So I'm just sorry there was your point that I mean if you're if the well is generating 2200 gallons in 12 hours then the septic will be accepting 2200 gallons in 12 hours. The health department makes us pick a rate for this because it's a little unique because this isn't going to be like a daily flow rate, right? Because there could be nothing for a week.

Exactly. So, they wanted more of a general number for us to design off of. All right. Okay. So, but but that's going to help decide. But the size of the septic tank says there's going to be 1,000 gallons at least one day. Mhm. Right. And that's going to trigger probably trigger the speedies. Yeah. I'll confirm with Rich on this. He's the engineer behind the that do submissions, but Mhm. Yeah, I'll confirm and I'll get back to the board. And then um and then if that triggers a speedies, then that starts to trigger everything else at the DEC. Sure. Sure. Uh and then you said the well, you probably will need a public water supply.

Mhm. And if you're going to have a sprinkler, unless that's a really really good well, you'll probably need storage tanks. You're going to have to be shown on the Yeah, I'm assuming they're baked into the actual building itself. But again, I will confirm and you'll have to confirm by how much you need because the 5,000gallon storage tanks or 10,000 well 10 or 20 is probably what the you may need for fire is not going to fit in the building. Mhm. So you got those are details you need to work out. Not that I need the answers now. Okay. Right. Yeah. And I'm assuming those tanks will be underground. Just Right. They will, but they still have to show them on the and they also it creates disturbance. Mhm.

And the one field I guess is existing the other field. But you might be pushing the acre. Yeah. Threshold. So that's another DEC that I mean that'll get combined in with the other species. Yeah, I don't think it anywhere near that acre. But again, we'll verify and verify it and get back to you cuz it with the one field being existing that may not get disturbed. So that might throw it under. But with the two fields, it was it'd probably be close.

Um Okay. the and we do agree with the traffic with the planner. I'm what I'm curious about is any overlap with any other large event thing in the in the area if all of a sudden people are coming here and people are going to camp Rama and people are going the other camps. Will that be an impact of uh potentially? I mean I do believe camp Rama they usually go up on the other side of camp Rama if I believe provides access there is there is there is access from like Ellis road campa they go the other way but I think that's like

they go Reagan's Mill hang a left on Birkshshire right on W whatever and out that way from Rama yeah like this is the I think lake Ellis is kind of like the back entrance to camp uh to to camp Rama okay um yeah this would wind around corner Yeah, I mean I mean it well so I mean it potentially adds just additional traffic to Wild Road if people went that way to get to your property that additional with the other and Virture right potentially. That's what I'm saying. You know it it depends on how what their app tells them to do. You know, if they're coming from

north on 22, it might send them right over Wild Road and might just Yeah, whatever the Google overlord. I was saying that's what I'm saying. It might be as simple as if you're coming from north of here, might send you on Wild Road. If you're coming from south of here, it might send you up um Yeah, it's okay. Or if you're coming further north, it'll put you on Berure through the seasonal part, right? It might Which is open now, right? Back there. It's open. That's true. So yeah, there potential it's a potential concern. I mean, it's not like there's it's a potential for the cumulative like with everything else going on on a Saturday or something.

Yeah. For Seeker though, I think I don't think we're we should be assessing the impact of Rama, right? This is more for our project on this. And if Rama wants to alter or change anything, well, that I mean it we have to talk with our consultants. I mean because they're existing like Yeah. Right. Right. And they're using the other entrance as well. So, sure. It usually comes down to um like known applications and things like that. And if there's like, you know, what's the build year of this project and is there anything else happening that's going to have some is going to be done first or come after this, right?

Um we don't have any known changes happening at either of the camp. So, um at this point, you know, there's nothing else. There's no like no action condition, right? sure that we can take consider here. But um I know they've camperma has come in for like they they have discussed like some kind of master plan amendment but then they never did it while I we're not I don't think anyone's saying it's a concern. We're saying it's it's a possible Yeah, it's possible it's a concern.

See what the trip generation numbers look like that they show us based on the 18 rooms and then the occasional events. Um, and we can take a look at access and see if there's potential areas that we want to focus on for um, getting to both getting to all the different destinations here. Right. Okay. Um, okay. Thank you. Anything further? Just want Will there be a caretaker on site? Yeah, the caretaker residence still proposed. So, no change. No change. There there's two residences there, right? Yeah, there's a caretaker residence and then there's another one right here which I believe is also a caretaker.

Yeah, caretaker. Another caretaker residence. Okay. Big property. Sure. Okay. All right. Any nothing further then? Okay. Thank you. Uh attorney.

Yeah. the only um the planner uh you know basically covered all my comments. The only thing that I'll add is um for the I would like for condition in order to craft or know the need to craft correct conditions. Um an event narrative would be helpful. So, not just, oh, we might have a 200 person event, but something like we we would host 200 person events and we would not heat up food in the kitchen and we would have se you know what I mean? Like, because there's different requirements if you're going to actually make food in a kitchen for 200 people versus heating up food in a separate location that's come up in other projects. So, I think some kind of narrative of how an event would work and then that would also help assess the parking me.

Okay. So, a little more specific than just Yeah. We'll get into We'll get into a little bit of the weeds on Yeah. It doesn't need to be a crazy like, you know, and I think you should just do worst, you know, the biggest event you could possibly hold. Mhm. Okay. Yeah. We'll do a worst case scenario, right? Yeah. I don't Yeah, that wouldn't be something I think you need to do in the next 9 days, but Yeah. Right. Yeah. Okay. Yeah. So, what I'll shoot I'll shoot for just getting as many revisions as done and then the EAF and that should be Yeah. It sounds like the priority one is a long form EAF Y that we have to look at for the May 4th meeting plan change, you know, additional information on the plans that the county would be right

wanting to look at and then that we could probably do that circulation next time. Okay, that's perfect any further? Nope, that's it. Okay. How's the planning board? Anything further comments, questions based on our consultants? All right. So, the only other thing I think was to um vote on raising the escrow to $10,000. Uh motion to raise the escrow um to $10,000 made by So moved. Sedor, seconded by member Williams.

Member Williams. discussion. Seeing no discussion, all those in favor say I. I. I. Any post say no. That passes. The motion passes. 6. Is is that an additional 10 or is that to bringal 10? Okay. We'll work together and figure out what that number is then. Yeah. Well, the number that I need we need to write on the check. Okay. And also the fees that came in were for a minor project and now it's a major project. So there would be additional fees. You just have to you just have to adjust that. That's we don't have to vote on that. But yeah, you have to No, no, no. I'm just letting him know. So yeah, we'll we'll fork up. Okay. Thank you for

um All right. Anything further regarding this application? All right. Uh so we're expecting that you will submit uh by April 15th for the May 4th Yep. meeting. Okay. Yeah. We'll get the long EAF in for sure and whatever plan revisions we can get. Again, there might be some stuff that's a little delayed, but we'll get the important stuff out there that's needed for circulation. Yes. Or reference. Yeah. For referral. Thank you. Cool. All right. And then I will confirm the April 18th. It should be fine, but I just want to give them a call and talk to them and make sure. Yeah. 9:00 a.m. 9:00 a.m. Sounds good. All right. Thank you.

Thank you, everyone. Thank you. All right. Um here. Yeah. All right. See you Friday. Okay. Um Okay. So, our next schedule meeting is uh April 20th. The deadline for that has passed. Uh at that meeting that'll be a marathon meeting. Why don't you We have the public hearing for Redless. Yes. We have Wing Doll Solar. Yes.

We have not him. Not him. We have Sherman Hill Development amended. Yes. And we have Double JK Accessory Apartment. Okay. All right. Okay. That's uh April 20th. And then the deadline is April 15th for the May 4th meeting. And as of right now, we have uh public hearing for public scoping hearing for Wingdale Solar and most likely Lake Ellis Country and probably and maybe some other stuff.

So, all right. Uh any further business before the planning board? Um Secretary of ML, we did so what we talked about was that we had to raise the escrow. We did that. Was there some Was that it? That was it? Is that the only thing we discussed? I'm just outside of the meeting. I'm trying trying to remember. Was there anything else we discussed like they had to be brought up? Not that I can remember. You remember? Yeah, same. Okay. Not that I want to remember. All right. Uh with that, I'll make a motion to adjurnn. Seconded by Second. Member Sedor. All in favor say I. I. I. We'rejourned.