Boc Joint Planning & Zoning - Regular Meeting

How you doing? Good morning and welcome citizens of Douglas County. The February 16, 2026 work session of the Douglas County Board of Commissioners will come to order. Um, county clerk, please take the role for the record. Yes, ma'am.

Commissioner Henry Mitchell III, District 1. Present. Commissioner Whitney Kenner Jones, District 2, present. Commissioner Martin Rexton, District 3, present. Commissioner Vice Chair Mark Alcarez, District 4, present. Chairman Ramona Jackson Jones, present. Thank you so much, Madam Clerk. Madam Clerk, did we have anyone sign up for public comment this morning? No, ma'am. Okay, with that being said, board of commissioners, we're going to move right into our uh agenda adoption. Commissioners, do have you had an opportunity to review the agenda? If you have, we need a motion to approve the agenda. Do we have a motion? Some move. Second.

We have a motion in the second. Any discussion, board? We have a motion in the second. Please indicate by casting your votes. Board of Commissioners, just as a reminder, we have two minute well, three minutes to make our remarks this morning and uh two minutes for rebuttal. I ask that we um observe um this uh information as well regarding our time limits. Approval of the uh minutes next on the agenda. Madame Clerk, you have the floor.

Okay. Tomorrow we'll have the commission commission meeting minutes of February 3rd, 2026. Work session minutes of February 2nd, 2026. Executive session minutes of February 2nd, 2026 and February 3rd, 2026.

Okay. Board of Commissioners, please be prepared to approve or deny accordingly. And certainly, we're going to move on uh to our financial report. Be prepared, Board of Commissioners, to adopt the financial budget report for the month of January 2026. Uh on tomorrow's meeting, um proclamation. We will have two proclamations tomorrow. The first one will be proclaiming the month of February 2026 as Black History Month here in Douglas County. And the second will be a uh proclaiming February 20th, 2026 is Government Communications Day in Douglas County. Um agenda items. Madame Clerk, you have the floor.

Thank you. Uh number seven, which will be a public hearing tomorrow, public hearing to receive citizen comments regarding the completed activities for the neighborhood stabilization program NSP1 in order to begin to close out the physical year 2008 grant funds and authorize any remaining funds to be deobligated upon receiving closeout certification from the Georgia Department of Community Affairs and authorize the chairman to sign all related documents pending final legal review. We have Allison Duncan. All right. Good morning. Uh thank you, Madam Chair, board of commissioners. Uh if this feels like deja vu, it is a little bit. We were here about a year ago to do our NSP1 closeout hearing. As a reminder, this is the neighborhood stabilization program. Uh we have successfully completed 57 single family homes uh were rehabilitated and uh offered to low or moderate income individuals. Um, in addition to the 57, 19 other single family homes were done through NSP3. That's a different conversation for a different day. What we are trying to do is close out uh the NSP1 grant which was first awarded in 2009. This was $3.6 million. When we came to you last year, we had completed everything, gotten the green light from the Georgia Department of Community Affairs to close out the grant. As they were doing the final audit of the grant, there were um some small tweaks that they asked us to make to the final budget. So, what you have in front of us here um is the final budget. It was a difference of $97. Jill Hopson and Ron Roberts are here and they can perhaps explain what that tiny difference was in the $97. Um but in an abundance of caution, uh DCA has asked us to redo our public hearing with the correct um final budget amount so that they can close this out and report everything back to HUD. So, it's a little bit of tidying up our recordkeeping so that we can finish this. Again, I apologize for having to bring this to you twice, but hopefully once we get through this public hearing,

we will send everything up to the uh Department of Community Affairs with the final budget and we will get the closeout letter and just move into our period of monitoring for this grant. And if you have any other questions, I'd be more than happy to answer those at this time. Board commissioners, we have you have any questions for our manager of planning and zoning. Commissioner Raxston, you have the floor. All right. Good morning. All right. All right. So, in the resolution, it speaks of 54 housing units and I just want to confirm. Is it 57 or 54? So, we're getting the numbers accurate. I will double check that and I will have the correct number for you um before tomorrow. Okay.

As a reminder, this grant took place long before any of us um were with the county and so we're just doing our best to get it closed out. I think some discrepancy in the number has to do with what was done through NSP1 versus what was done through NSP3 versus there was a few of them that were combined NSP1 and SP3 grant um funding. And so I think that that's where the discrepancy in the numbers is um coming from because some of them used funding from both NSP1 and NSP3 and that has continued to be a little double in the details that gets to us but I will make sure I have a correct number um tomorrow.

Okay. All right. Great. And then I also see in the revised budget that there was properties acquired. It says acquisition of properties. So I didn't know if there was a list just so we can just see a list of the units either rehab um down payment assistance or acquired.

Certainly. Yeah, we can um we can uh have all of that to present tomorrow before the public hearing. Okay. Um just a quick recap, as you will recall, NSP was funding that was available through the federal government to buy distressed properties, rehabilitate them, and then sell them to low to moderate income families. So every property that was acquired was was ultimately transferred to a low to moderate income family. We partnered with the uh Atlanta Neighborhood Development Partnership, A&DP. So Douglas County was the direct recipient. A&DP did most of the work um in terms of making that transfer happen. The program has generally been considered to be a success for Douglas County. Um what happened is we ran into a point where we could no longer find properties that met the target parameters of the um grant. you know, property just got so expensive here, we could no longer find distressed properties for 40 or $50,000, put another 40 or 50,000 into it to rehab it and sell to low to moderate income family. Um, so there still is, you know, unobligated funds through the NSP grant for an NSP3 grant. For NSP1, we were close enough to our targets um that we were able to go ahead and close it out. um NSP3 is going to be interesting to see how we resolve all of that because the market in metro Atlanta changed so significantly so quickly that we were left with funds that we could not obligate under the terms of the grant. So, um like I said, this has been a long time in coming and just kind of trying to get this, you know, packaged up and and closed out. Uh but we'll be happy to answer any other questions about the process or what we were able to successfully do with the money.

Okay, great. All right. Well, again, we'll talk about NSP3 at another date. Oh, yes, please. You know, yeah. So, again, it's going to take a minute to sort that out for sure. All right. Well, thank you. I'll look forward to the updates tomorrow. Yes, sir. Thank you. Thank you, Madam Chair. I yield the floor back to you. Okay. Thank you. Any other questions, board? All right. Thank you so much. Number eight, authorization to receive $700 from Keep Georgia Beautiful Foundation, Greatest American Cleanup Micro Grant, amend the budget, and authorize the chairman to sign all related documents pending final legal review. Wendy Codle.

Good morning, board. Um each spring, the Keep America Beautiful um foundation along with its local affiliates and volunteers partner to engage in the nation's largest community improvement program. Um during this time, hundreds of litter pickups, recycling events, and other beautifification events take place. And this um this is known as the Great American Cleanup. And um to celebrate the nation's 250th birthday this year, Keep America Beautiful along with its affiliates will be celebrating the greatest American cleanup. Um the Keep Georgia Beautiful Foundation has granted Keep Douglas County Beautiful $700 to participate in these events. This year we have several um we have several beautifification events planned that will happen throughout the spring.

Okay. Any questions board? Yes. Commissioner Braxton, you have the floor. All right. Thank you and good morning. So just curious as we talk about the adopter spot, can this also support the adopter spot? And has there been any thoughts of, as you said, we have several beautifification events planned to do maybe like one big adopter spot date? Just I'm just asking just to get more insights into what the thoughts are. Yes. So we are certainly planning um to ask all of our adopter spot um organizations to participate in this. Okay.

If we can get them to do it on the same day, that would be great. But if not, um this goes this um the Great American Cleanup goes throughout the spring. So, it's like a three-month period. If they can get through get something scheduled within those three months, it'll still count toward our um when we report on our statistics. Okay, that'd be great. So, yeah, we'll just look to hear the date and that way we can just share it out with our within our um adopt a spot um organizations that support our various districts. Well, I can tell you our date right now is uh May the 2nd. Okay,

it's a Saturday. We will be having a shredding event here at the courthouse and we will be encouraging our adopt a spot organizations to pick up if if they are able to on that date. If they're not within that 3month period would be great. Okay. Is that 9:00 a.m. by chance? I believe it's 9 to noon. 9 to noon. Okay. Thank you. I'll have to double check, but I'm I'm pretty sure. Okay. All right. Thank you very much. Thank you. All right, Madam Chair. I'll yield the floor back.

Okay. Thank you so much, Commissioner Braxton. Any other questions? Commissioner Mitchell, you have the floor. So, the date you're saying is is uh May May 2nd, 2026, uh 900 and noon, and it's just strictly for shredding or or it's going to be a variety of things that you're going to try to spend these the $700 or I'm just trying to understand how how what's actually happening other than that one or several because you're saying the spring, but you're only saying particularly one event that this these funds will cover, I guess. Right. So, the shredding event will be here at the courthouse, correct? And if we are able to get our um affiliates, our um organizations who participate in adopt a spot

to do cleanups in their locations on that day. That will happen as well. If not, they'll do their cleanups as their organizations are available. Um that $700 isn't going to cover all of that, but it sure will help. Got it. Got it. And how do you plan to disperse those funds to try to cover as you said not all of that or we're going to need some additional funds from from us to kind of make it work or I don't think we'll need additional funds from you. I don't think I'll be up here asking for any more money. Um I think our budget will support the difference.

Got it. Okay. So you you kind of already anticipating spending I'm just making another thousand dollars to to make this work because we have a shredding event anyway in the spring usually. So this uh grant money was just a little bit of icing on the cake. Got it. And there's no uh this is all strictly going coming to us. There's no match. There's nothing else that goes along with this. Okay. No sir. Okay. Thank you. I yel back, Madam Chair. Thank you. Thank you so much, Commissioner Mitchell. Any other questions, board? All right. Thank you so much, manager Codle.

We'll start with our business items. Number nine, approval of a contract with Pittney Bose in the amount of $25,76644, which includes the first year service agreement and an annual renewable service agreement in the amount of $2,4160 to be funded by the Superior Corks Superior Clerk's Budget for the Equipment Relay 5-8000 inserting system. Basic accessories 60inch table and standard SLA equipment service agreement for relay 5000-8000 inserting system and authorize the chairman to sign all related documents pending final legal review. Janissa Miller.

Good morning board. Good morning. So this is a sorter stuffer. It takes all of the notices that we have to mail. It folds them and inserts them into the envelope saving us a ton of time. Um, just for reference, last year the clerk's office, state court, superior court, and then of course the jury manager mailed out 36,210 notices. So having a machine that can do that for us is amazing. Uh, we currently have a machine that's older and it needs a lot of service requests, so it goes down from time to time. So this would be a new stuffer that will work much better. I have been working with attorney Wiggins to get all of the legal paperwork sorted through. She's been working on that with me. So thank you. Okay. Thank you. Any questions for Miss Miller? Yes. Commissioner Braxton, you have the floor.

All right. Thank you and good morning. Morning. I guess my first question is, was this included in the 2026 budget for the department or for the organization? We knew we were going to need one. Um, we did not ask for an increase. We should be able to cover it with the money that we have for supplies. Um, we'll just kind of scale back on everything else and hopefully we we should be able to cover it. So, we should be good. Okay. So, you're already having it correct. covered in the Okay, correct. We just need the contract signed once, of course, all the legalities have been sorted out.

Okay. Thank you. And then my next question is in regards to the $2,4160, are we going to pay that as part of the initial uh 25,000? Because if so, then that's 27,885 um 04. I just want to see is that included or are they going to invoice us separately for the annual fee? I'm not sure.

Uh purchase total is the 25 and then the annual total is 2,000. So I would assume it's going to be a separate amount. We would not need a to come before the board for the annual amount. That's I would assume that's going to be a month a yearly amount that we would pay just out of our budget. Um, I think we just need the contract approval for the 2576644. Okay. Because I'm just looking, you know, when I total the online items, it came up to 27,000. So, I just want to make sure that we don't short change and then you have to come back and ask for another 2,000. I think we just need the approval on the 25. Um, the annual service agreement, I would assume, would be like most of our other service agreements. It's just kind of automatic approval within our budget.

Okay. All right. Well, if you could just confirm, just let me know. I will. Absolutely. I just want to again just make sure we're not short changing and coming up short. Okay. Thank you. All right. Thank you. All right. Madam Chair, I give the floor back to you. Thank you so much, Commissioner Commissioner Raxton. Any other questions, board? All right. Thank you so much, Mrs. Miller. Madame Clerk, you have the floor. Chairman, I was just going to make one note on that number nine. uh speaking with the people in her department, they said that the 2576644 would be including that first 24160, but she can verify that just as well, but that's what they had said.

Okay. Thank you so much for clarifying the 25,76644 includes the first year's 204160. It's included. So, it's already baked in there basically. Okay. All right, madame clerk, you have the floor again. Okay. Number 10, approval of an employment contract with Isaiah Ellison as an assistant public defender to state court to fill a vacant position already approved in the budget and authorize the chairman to sign all related documents pending final legal review. Monica Miles. Good morning. Good morning.

Just another request to fill a position in our office. No impact on the budget. It's a vacant position for an attorney to be in state court, Isaiah Ellison. We're just asking that the contract be approved to hire him. Okay. We have any questions for our chief public defendant? No questions. All right. Thank you so much. Thank you. Have a good day.

Number 11, certificate of preliminary plat approval for the residences at Victoria Crest District 3. Austin. Good morning, board of commissioners, county administration, and vice chair. I have the presentation ready, so please bear with me just one second. All right, so this is a request for a certificate of preliminary plat approval for the residents at Victoria Crest off of Simon Road. Here's a picture of the site. It's across from the Ashworth subdivision. They're proposing 28 single family attached lots, so a town home development and an amenity area to the north. The property is currently rezone residential highdensity and it was reszoned in that way in 2022 for a town home development conditions tied it to a site plan. The applicant has provided these elevations here. They don't exactly meet our appendix A of the unified development code, but we would work that out at a later date, but these are just some pre-prepared renderings. And the applicant has provided floor plans as well. and the applicant the developer team is here to talk as well if you'd like to talk with them. The uh in 2022 there were no members of the public in opposition present. It was a 50 board of commissioners vote to approve. The applicant proposed to preserve existing trees and to beautify the entrance. The development would have to be served by sewer and it's under the eight dwelling units per acre maximum density. So I'd have I'd be happy to answer any questions that you have.

Okay. Any questions? Yes. For Mr. Croner, you have the floor. All right. Thank you. All right. Commissioner Maxton. Thank you. And thank you for sharing the elevation. So, I think one of the first questions I have is what is the price point? And if we can get a little bit more granular as far as the bedroom composition, bathroom compositions of the units would greatly appreciate that. Okay. Yes, sir. I'd have to invite the developer team to possibly speak on that. They did provide these floor plans. So, I believe they might have a preliminary idea of what the bedroom bathroom count could be if you'd like for them to speak to that. Yes, I'll see like bedroom number two twice and bedroom three twice on there. So, that's why I'm I'm a little confused. So, yes, sir.

So, okay. So, they should be able to answer that question for you. All right. Thank you. Hi. Good morning, guys. How are you? Good. And yourself? Good. Good. Good. Um so the price point is going to be anywhere from 300 to 350. Um we we'll be developing three to four bedroomedroom units 2 and a half bath um for these town homes. Okay. So 300 350. Yes. Okay. And do you already have a builder?

I'm working um on vetting a few builders. Quality Homes and Synergy are the both builders that I'm talking to at this moment. Okay. And do we have a pent-up demand for this type of home in the district? Yes, I believe so. We did some u market research and see then saw that there was a uh demand for this type of units. Okay. And was that in 2022 or how recent was that? Yes, I was um in 22 and then recently again um probably like six months ago. Okay. So I would love to see just some of the research that you know that's available to show that we do have that that demand for

Yeah, I can I can definitely show you some of that research. Yes. Okay. All right. Thank you. And then this one is um back to staff. So I know that the preliminary approval was u provided back in 2022. So, um, in May of 2022, between May of 22 and May of 24, within that 24-month vesting period, that they meet all of the obligations that are required to be in good standing within that 24 months.

Yes. So with the vesting period, there's typically a little leeway administratively where if they're working with us and submitting revisions over and over again, um we try to work with them to see if they can get a final product within that period or a little thereafter, just depending on, you know, how well they're working with us, what they're submitting, if they're submitting on time reasonably. So the applicant to consider it fully vested he would have to receive his preliminary plat approval which he hasn't done at this time. Okay. But if everything up to that he asked completed and it was within the 24 months or showing substantial progress made. Yes sir. Okay. All right. Thank you. Yes sir.

All right. Madam Chair, I yield the floor back to you. Okay. Um Mr. Cronin, for the record, I just need the applicant's name. came up and didn't say his name at least for the record. Clerk say your name. My apologies. Oh, no problem. Yes, it's Lorenzo Pchard. Uh reside 2595 Harrison Drive, Douglasville, Georgia. Okay. I just wanted to for the record. No problem. Yeah. Thank you. Well, did you get his name? Okay, you can. All right. Thank you. You have qu Okay. Sure. Um, Commissioner Kenner Jones, you have the floor. I had a moment. I see you moment. You have the floor. I do. Are any of the units handicap accessible or ADA accessible?

Uh, we do plan to make a few of them. Yes. ADA accessible. Thank you. I have no further questions. All right. Thank you. Thank you. Yes. Any other questions, board? All right. Thank you so much. Number 12, resolution to approve the issuance of a revenue bond in regards to TERA Tax Equity and Fiscal Responsibility Act. Approval for new Douglasville NP requested by the Housing Authority of Douglas County and authorized the chairman to sign all related documents pending final legal review. Joe Fowler. Morning everyone. Joe Fowler, post office box 489.

This property is located on Chicago Avenue. If you cross Strickland Street at Hudson's, turn to the right to go down Chicago Avenue. It's on the right hand side. It's an old apartment complex. It's got a 100 units. It's been there for a long time. That is being rehabbed in conjunction with the development authority and they're asking you to approve after the TERA hearing that was last week the issuance of taxexempt bonds up to the total of $12 million. I will note that 40% of the units will be at 60% of area median income. 40% will be at 40%. And I've got the breakdown of the units, but roughly seven units at 8.97, 26 units at,067, 7 units at 1225, 11 units at 916, 38 units at,090, and 11 at 1252. Those were estimates that I got some back some months back when we originally approved the proposed tax exempt financing. The bond issue if bond resolution will be approved tomorrow provided that the board accepts the TERA after your meeting tomorrow and I'll be more than glad to respond any questions you may have if I can.

Okay. Thank you so much. Our board of commissioners do we have any questions for attorney attorney Fowler? Yes. Uh, Commissioner Rexton, you have the floor. All right. Good morning. Morning. All right. So, um, are these considered public housing units or mixed income? Because I know you talked about the 60%, the 40%. Are there going to be any public housing units at all? These are not. They're privately owned by a developer who is developing, redeveloping the apartment complex, investing this money to bring it up to speed. Okay. So, we're taking these units out of public housing all together.

They never were in public housing. never were in public housing. Okay. Even though the housing authority is requesting to be the conduit for this bond, the tax exempt financing is available through the housing authority. Okay. All right. And then just out of curiosity, what's the total cost of the project above and beyond the 12 million? It's estimated at somewhere between 12 and $15 million for the entire rehab. Okay. And I'm assuming that they've secured or they're looking at securing the other three million um outside of this revenue. Yes, sir. Okay.

A portion of it at this point, it's believe 9 million will be tax exempt and the balance 7 million. In fact, I should have said it's 16 million, not 16 million. Okay. Okay. And then once the funding if the funding is approved what is your project timeline schedule from development to um move in the issuance will have to be validated after that they'll begin their complete engineering and then the project will probably start later in the fall this okay in the fall in that session and what's the projected um construction timeline

sometime they hope by next June. Okay. From Okay. Okay. And again, there is no liability to Douglas County government at all. No agency of the county either. Yep. Or agency of the county. Okay. Great. All right. Thank you, Madam Chair. You the floor back to you. Okay. Any other questions for I just have one question for the attorney on the um Are they occupied right now? And I was just thinking about a relocation plan for the citizens that are

They've developed Yes, ma'am. Excuse me. They've developed a relocation plan. Actually, what they're doing is leaving them a vacant when people move out. Yeah. And part of the relocation plan will be implemented as the financing and construction plans are finalized. Okay. Thank you. Any other questions, board? Thank you so much. Thank you. Appreciate it. Number 13. Number 13. Approval of a contract amendment with EM Consultants, Inc. to address the transfer of medical records with no cost to the county and authorize the chairman to sign all related documents pending final legal review. Chief Allen.

Uh good morning, Madam Chair, vice chair, board of commissioners, county administration. Yes, we're looking for approval to uh move to a different billing company. Uh we moving from AM billing to EMS management and consultings. Okay, any questions board? Okay, no questions. Thank you so much, Chief. Number 14, approval of a contract renewal with DocYsine, Inc. in the amount of $2,88 to be funded by the procurements budget and authorize the chairman to sign all related documents pending final legal review. Anthony Choice.

Good morning, Madam Chair, vice chair, board of commissioners, county administration. Uh on last year, DocYsine was evaluated to determine its viability and effectiveness within the organization. And during this pilot period, we found that the platform was definitely successful uh in order in order to enable us to transition from manual paperbased signatures to processing signatures via electronic uh system. And so today we're asking you to uh award the renewal contract to docuine. I won't say unawwarded, but to renew the contract with DocYsine for another year um and with the hopes to have a couple of years of extension in there as an automatic renewal.

And I'm here to answer any questions you may have. Okay. Any questions, board? All right. All right. Okay, Madame Clerk, you have the floor. Thank you. Number 15, approval of the 2026 committee assignments. Okay. And I guess it's just if anyone would like to speak on it. Okay, I'll speak. Board of Commissioners, uh those assignments are certainly you have an opportunity to look at your assignments in the in the system. We've had some conversations. So you certainly this is a time if you have questions and to and if not, if you don't have any questions, we will approve accordingly tomorrow. Okay. No questions. Any questions?

Yes. Okay. Yeah. with

right but it's not on here. Okay. Yes, madam chair. So I do have a question. It's probably more again or related to the policy itself. Uh I know as an example uh one of the committees the audit advisory committee when we put that resolution together the intent was to have that as a standing committee versus a ad hoc committee. So that's one thing I would like to have addressed. Secondly, in regards to when the appointments are made, I know last year was changed to February or the second meeting in February, but I would like to um have that reverted back to the second meeting of January as we have meetings in January and don't want to prolong it as you know we need to get up and running there. Um and then third in regards to um ad hoc committee appointments by the county administrator all ad h hot committees or standing committees aren't or the memberships aren't appointed always by the county administrator. So again wanted to just um you know have a conversation in regards to mod making some modifications to the policy and then one of the committees I did not see listed on here for ad hoc is the world cup committee. Okay. And that certainly could be that certainly could be added. No problem. The World Cup. Okay. So,

clerk, did you pick up on the World Cup? And and I know that uh Commissioner Kenner Jones is the chair. Yes. And you are the vice chair. Sorry about that. Okay. No worries. Okay. All right. We'll get that added. All right. And then that resolution need to be just changed because it's a resolution, right? That you know regarding the uh second meeting of of January, right, for each assignment. Okay. That's easy. that again I I laid right on that resolution and that's why we're here today. Y okay any other questions board? I just have one. Okay.

So I know we originally did the tax sorry we originally did the tax abatement committee as an ad hoc committee because we thought we were just reviewing but over time it has proven that it probably needs to be a standing committee. So I would just ask that that one be moved um to a standing committee. Madame Clerk, do you have that? Okay. Madam Chair, I yel back. All right. Thank you so much. Uh, Commissioner Kenner Jones. All right. They everything solid. Okay. We'll bring it forward tomorrow. Got everything. Okay. Vice Chair, you have the floor. Just one. I was just going to ask if uh Commissioner Mitchell and I could swap spots on the residential development committee, the ad hoc committee.

If you all can have that. Are you okay with that, Commissioner? We can have a conversation about Well, I was just looking at this and you know, it seems everybody's chairing quite a few committees here and I'm only chairing public safety. So, I was just asking to swap that. So, everybody would pretty much will have two.

Okay. Commissioner Mitchell, you you said we'll have a conversation about that. I mean at this at this moment no I would prefer to keep based on my experience and what what I'm doing on that with that particular committee. So it would be let me just have a a conversation uh with the team and see what I come up with. So we'll have a conversation. I don't know if it'll be in time for the next for the meeting I guess tomorrow. No we don't vote on the whole thing tomorrow. Okay. Tomorrow we'll just look at the whole list. So, if you could just give us I'll uh we'll discuss tomorrow and then we'll vote accordingly. And then commissioner uh vice chair, you can certainly have my safety committee if you want it. It's a safety committee that's very uh I consider a a very good committee as well, but we'll talk about it.

Okay. You want to do that? Okay. All right. If there are no other questions, we will uh I'll have this list solidified tomorrow and then we will vote accordingly. So, did you get all the notes? Uh Madam Clerk. Okay. Yes, ma'am. Thank you all for your feedback. All right, madame clerk, you have the floor. Thank you. Number 16, approval of the Douglas County Opioid Abatement Council Strategic Plant. Tiffany Stewart Stanley.

Thank you, Madame Clark. See where it is. Okay. Um, give me one second. Oh, here it is. Okay. Okay. Thank you. Good morning, Madam Chair, um vice chair, uh board of commissioners, county administration. We're coming before you today with the strategic plan for the opioid debatement advisory council. Uh this item was presented before the finance committee and I want to thank Commissioner Mitchell and Commissioner Raxton who serve as the chair and vice chairs for their guidance with this item as well as the members of the committee for recommending um this item come before you to the full board. Um so what we are here today is to come up with a strategy for the settlement funds that were where we received from um to state cities, counties and tribal nations to address public health crisis caused by opioids. As of today right now the county has 1,185,968 that we've received so far. We are anticipating an additional $2,491,480. So over a 16-year period, the total will be somewhere roughly around $3.7 million that we will receive. As we know with these types of um initiatives, that funding is minimal, but the um council did their best to come up with a plan that they felt like would be some the best use of the funds. how we got to the strategic plan. Um, there was a SWAT analysis performed. We developed proposed funding priority area recommendations, hosted a public engagement stakeholder forum to make

sure that we had the public's input. We also finalized those funding priority area recommendations and developed a funds distribution process recommendation. The recommendation for the funding priority areas consist of 40% of the funding going to treatment services, 25% going to recovery support, 15% to harm reduction, and another 20% for community outreach. And so this pie chart just kind of gives a better example of how the funds will be broken down and used. Um, if we use the 1.1 million that we currently have, um, this is a breakdown of how that funding would go per percentages. Um, if they allocate the funding, make recommendations to the board for the 1.1 million. So, the recommended next steps from the council is to go ahead and complete the application process. We would be looking to develop that and have that moving forward. Bring back recommendations for awards to the BOC by the second quarter, by the end of the second quarter. After the board of commissioners approves those recommendations and applications, the monitoring and reporting um will go throughout from the grant office out of our finance department. That would be ongoing. And then at from that point, we would have meetings by the opioid council um to review recommendations. as stated, um, we would roughly get about average about $200,000 coming in per year for this funding. So, I think what the council will have to do is figure out what's the best way to come before the board with these recommendations for funding because, like I stated, over a 16-year period, you're talking about a total of $3.7 million. And so, this plan is just for the first three years. And at that point, we would come back and the council will come back and revisit um if they're making the best use of the money and the best recommendations to the board. So, I will yield at this time for any questions.

Okay. Thank you. Commissioners, we have any questions for our chief of staff? Any questions? Okay. Thank you so much for the presentation. Any um other remarks, board, or comments? Okay. Being none at this time I will tap on the should shoulders of our county attorney. Um county attorney do we need to go into executive session for litigation personnel real estate and cyber security? Yes ma'am.

Okay. Sounds good. With that being said um it sounds as if the board of commissioners we will go into executive session but certainly want to be respectful to our citizens and if we we'll just take a slight pause for the calls and we will return momentarily. With that being said, board of commissioners, do we have a motion to uh go into executive session? So moved. Second.

We we have a motion and a second to go into executive session. And I will repeat again to make sure I get that stated. Litigation, personnel, real estate, and cyber security. All in favor, please cast your votes accordingly. Or there you go. I'm trying to get there. Commissioner, do you want us to Yeah, it is. Yes. Oh, there we go. Motion carries. 5. Thank you.

Okay, we have a 50 unanimous vote and the motion carries to go into executive session. uh board of commissioners. I will we will meet upstairs. Thank you.