Fire Control District - Regular Meeting

It's 5.30, so keep them up.

Gentlemen, I'd like to call this meeting to order. City of Deer Park Fire Control District meeting today is July the 6th, 2026, 5.30 p.m. We have five items on the agenda. Ms. Secretary, is there anyone signed up to speak?

No, sir.

There is no one signed up to speak. So the first item on the agenda is the approval of minutes of the regular meeting held on April 20th, 2026. The meeting for this special called meeting held on May 18, 2026, and the minutes for the budget hearing on June 15, 2026. Do I have a second?

Second.

I have a second by Joe Reynolds. We have approval for the minutes of the regular meeting held on April 20, 2026, and the minutes of the special meeting held on May 18, 2026, and minutes for the budget hearing on June 15, 2026. Is there any discussion?

I'm sorry, could you repeat who made the first?

The first? I'll

I'll make it. I know you said it. Yes, I'm sorry. You said it.

Mr. Archer made the first. Do you want me to say it again? And we had Mr. Reynolds as the second.

Okay, yeah. Just for clarity. I wasn't going to say that. That's okay. You got it.

There we go. Is there any discussion on the motion?

Yeah.

Any discussion on the motion? Hearing none, we have proper motion for approval of the minutes of the regular meeting held on April 20, 2026, the minutes for the special call meeting held on May 18, 2026, and the minutes of the budget hearing on June 15. All in favor of acceptance signify by saying aye. Aye. All opposed say nay. Motion passes. Item number two, consideration of and action, consideration of and action of acceptance of the quarterly report regarding budgeted expenditures and projects for the Deer Park Fire Control Prevention and Emergency Medical Services District, S-C-P-E-M-S-D, for the period ending June 2026. Can I get a motion to take action and acceptance?

Do they need to give the report first?

As soon as we accept it. As soon as we...

I thought we accepted what they did.

We will here in a second. Okay. Yeah. Yeah, we need a motion for action and acceptance.

We need a motion before the report?

Yeah, and then she'll give us the report. Make a motion to hear the chief. Emergency Medical Services District, SCP EMSD, for the period ending June 2026. Chief Arroyo.

GOOD EVENING, BOARD. GOOD TO SEE EVERYONE. SO I'VE GOT SIX BULLET POINTS UP HERE TO DISCUSS ON SOME EXPIDENTIARS THAT WE'VE HAD HERE SINCE THE LAST MEETING. SO LET'S TALK ABOUT ENGINE 31. ENGINE 31 HAD ITS PREVENTATIVE MAINTENANCE DONE. WE GOT THE ENGINE BACK. WE REPORTED A LITTLE BIT ABOUT THIS ON THE LAST MEETING. IT IS THE NORMAL REPAIRS ON THAT TRUCK. AGAIN, WE JUMPED INTO THIS PREVENTATIVE MAINTENANCE PROGRAM TO PREVENT THE THE HIGHER COST IN DELAYING AND NOT DOING PREVENTIVE MAINTENANCE. IF WE DO IT HERE, THEN WE CAN CATCH THINGS EARLY BEFORE IT GETS WORSE. SO THIS HAS BEEN VERY BENEFICIAL FOR US, AND WE'VE GOT ANOTHER ENGINE THAT IS DUE OUT THIS WEEK THAT IS ALSO GOING TO HAVE PREVENTIVE MAINTENANCE DONE, PUMP TESTING. Since the last meeting, we've also purchased some additional 3-inch and 5-inch hose from failed hose testing. Every year we do annual hose testing. Certain sections of hose fail. The hoses carry high pressure within them, so it's critical for us to test them and replace them as needed, so we did do that. We completed the polywork for new engine 12. Polywork is the... It's welded plastic and it's used to store our equipment within the compartments of the engine. And so that is complete. That looks really nice. They did some really good work and allowed us to store all our tools and equipment in an organized fashion. We've completed repairs to the AC on engine 41. There was an AC issue with that truck. That is our reserve engine, and so we want to make sure that we maintain that engine so that if any others go out, we can put this one back in its place and there's no loss or no issues. With the amount of time it's taken maintenance to get our vehicles back to us, sometimes a month, month and a half, it was really important to have this unit repaired. functioning and able to back in to wherever that other truck was going out of service. We did do some welding work on one of the non-structural walls within the burn building. There's a lot of wiggle in one of those walls within the burn building that paginate, which is the insulation that prevents the room from burning, that paginate, what it was anchored to was really loose. So we had a portion of that wall done. We just received a quote last week to do the rest of that wall, about $1,200, which is still within our budget. We allocated enough for it, so we should be right on target for that. And then finally, we are, as I mentioned earlier, working on scheduling of annual aerial testing. Actually, that's actually complete. We did that two weeks ago. We got a passing certificate for that last bullet point, Ladder 22 aerial test. It's an annual test that's done on load and making sure that aerial can extend well. So that all went well. A couple items we need to repair on it, but nothing that pulls it out of service. Some bolts that need to be tightened, that type of thing. Any questions?

Chief, on the preventive maintenance, is that pump, Or does that include engine, transmission, rear end, all the mechanicals, or both? Everything. Everything?

Yeah, so they'll take it and they'll do just a fine-tooth comb right throughout the whole unit, and they'll say, here is what we found that needs to be corrected, and they'll kind of outline a priority list for us. And we then look at it and say, you know, is this feasible with what we budgeted for? Is this, you know, wiper blades, is that something we can do on our own? Absolutely. You know, we'll start pulling those items off of there.

Okay.

Very good. Thank you. Yes, sir.

Any other questions for Chief O'Rourke? Thank you, Chief. Thank you, Board. Any discussion by the Board?

Do we need to hear from Andrew?

Andrew, do you have anything for the Board tonight?

We are at status quo.

EMS is status quo.

Okay.

All right. We have a motion for consideration of an action on acceptance of the, I'm not on the right one. There we go through. Yeah, I'm sorry we have a proper motion for consideration of an action on acceptance of the quarterly report regarding budgeted expenditures and projects from the Deer Park Fire Deer Park Fire Control, Prevention and Emergency Medical Services District. FC PMSD for the period ending June 2026. We have a proper motion and a second.

I'm sorry I can hear again. You make the motion second.

Mr Reynolds was one. Yes, Mr Archer was two was seconded. All in favor. All opposed. Hearing none motion passes. Gen item number three, consideration of an action on the presentation of the quarterly financial report for the fiscal year 2025-2026, third quarter, ended June 30, 2026. Do we have a motion to have consideration of an action on?

Alan Westmoreland, primary. Second.

Second by Tommy Archer. Yes, ma'am.

Good evening. So, yes, so we're going over third quarter financials. That is April 1st through June 30th. It is early. It's an early meeting for us. So we did, you know, quickly try to get this prepared for you. There may be a few things that will shift next quarter that we weren't able to get in and posted. For example, like investment revenue. We don't know what our investment revenue is until June. June 30th, and we had to have this to you much sooner than that to get it on the agenda. So just keep in mind, next quarter we'll see a little bit of shifting on this report. BUT WE'LL GO AHEAD AND JUMP RIGHT INTO OUR BALANCE SHEET. IF YOU LOOK AT THE FIRST LINE, THAT IS OUR CASH BALANCE, AND THAT WAS AT THE END OF THE QUARTER, 1.8 MILLION. WE ENDED THE QUARTER WITH ASSETS OF 3.3 MILLION, LIABILITIES OF 1.13 MILLION, AND A FUND BALANCE OF 1.6 MILLION. And then we'll go down to our statement of revenues and expenditures. So in quarter three, we received approximately $642,000 in sales tax revenue, which is collections for February, March, and April. Comparing quarter three of this year to quarter three of last year, Last year we received $656,000, so that was a little bit of a decline year over year, about just over 2% compared to last year. But for the most part, we're trending pretty much the same, just slightly down from last year, which last year was a very, very good year for us. So I'm very comfortable with where we're at. So you can see up there a little bit, you can see our year-to-date sales tax collections is $1.46 million. You can see our budget is $2 million. So we've collected 73.27% of our budget so far. So we're well on track to exceed budget this year. So we're very happy with where we're at. OKAY. WE GO BACK TO PAGE ONE. WE'LL FINISH UP REVENUE. YOU CAN ALSO SEE WE'VE COLLECTED $5,971 IN INVESTMENT REVENUE. AGAIN, THAT DOESN'T INCLUDE JUNE BECAUSE I COULDN'T GET THAT IN THE REPORT. WE'LL HAVE THAT ADDED NEXT QUARTER. BUT WE DID BUDGET TO RECEIVE $10,000. SO WE'RE PRETTY MUCH RIGHT ON TARGET WITH WHAT WE BUDGETED. And then we'll go down to expenditures. Our total expenditures for the quarter was $620,000, and this is made up of salaries and benefits in the amount of $332,000, services in the amount of $31,000, repairs and maintenance in the amount of $19,000, and then our capital expenditures was $220,000. And then at the bottom of the page you can see how that's broken up by department since the our district has three different departments so with that I'll conclude the report and answer any questions any questions by the board

And I would like to say, Angela, thank you for highlighting. It makes it easier to follow on that.

It does. It sure does.

Oh, is that Sarah? Thank you, Sarah. Makes it a little easier to track on the sheet. Thank you. Thank you very much. Any discussion by the board? Any discussion by the board? We have a motion by Mr. Reynolds and a second by Mr. Archer to take action on the presentation of the quarterly financial report for fiscal year 2025-2026, third quarter, which ended June 30, 2026. All in favor of acceptance signify by saying aye. Aye. All opposed say nay. Hearing none, motion passes. We're on agenda item number four gentlemen. Yes, yes, thank you. She is busy tonight. Gender number four consideration of an action on approving fiscal year 20262027 Fire Department Fire Deer Park Fire Control, Prevention and Emergency Medical Services District budget and submission to City Council. Can we get a? Motion to approve. I'll make the motion to approve. Mr.. Lover check to approve and Mr.. Reynolds a second to consider To consider Is there any discussion by the board we've had the budget presented and

SO JUST REAL QUICKLY, I'LL HIGHLIGHT THE CHANGES THAT HAVE OCCURRED SINCE THE LAST TIME YOU ALL SAW THE BUDGET. IF YOU ALL RECALL, WE HIGHLIGHTED THAT THERE MAY BE SOME CHANGES TO COME SPECIFICALLY AROUND OUR HEALTH INSURANCE RATES. WE HADN'T RECEIVED OUR CONFIRMED RATES YET. AT THE TIME, THIS WAS IN FRONT OF YOU LAST, WHAT OUR HEALTH CARE PROVIDER WAS TELLING US, INDUSTRY AVERAGE WAS JUST OVER 10%. WHAT WE WERE ESTIMATING INTERNALLY WITH SOME ANTICIPATED PLAN CHANGES, WE WERE HOPING WE COULD KEEP THAT AROUND 5%, AND THAT WAS THE PLACEHOLDER THAT WAS USED IN THE LAST TIME THAT YOU ALL SAW THE BUDGET. WE'RE VERY HAPPY THAT OUT OF OUR TWO INSURANCE PLANS, ONE OF THEM WITH THE CHANGES THAT WE HAVE MADE, WHICH ARE VERY REASONABLE. ONE PLAN IS INCREASING JUST UNDER 2%, AND ONE PLAN IS ACTUALLY DECREASING JUST OVER 2%. SO THOSE WERE VERY POSITIVE CHANGES COMPARED TO THE PRELIMINARY BUDGET, AND WE'RE PLEASED TO PRESENT THAT TO YOU ALL THIS EVENING. IN ADDITION TO THAT, THERE WERE TWO OTHER CHANGES THAT WERE MADE. ONE, IT'S NUMBER TWO HERE IN THIS SECTION. I'M GOING A LITTLE OUT OF ORDER, I APOLOGIZE. BUT THE MOST SIGNIFICANT DIFFERENCE WAS THIS INCREASE IN CAPITAL EXPENDITURES. AT THE TIME THAT THE BUDGET WAS LAST PRESENTED, THERE WAS AN OUTDATED COST FOR OUTFITTING ONE OF THE SQUAD CARS, AND WE'VE SINCE RECEIVED AN UPDATED BUDGET NUMBER, SO THAT'S BEEN INCLUDED IN THE BUDGET. And then the last change that's included in here is there was a position reclass that was not included in the preliminary budget at the time that it was last presented to you all. And that was simply because we hadn't gotten to that part of the budget review process yet. But that is going to be EMS Captain Jared Sessom. His position is being reclassified to Assistant EMS Chief. And so those changes are reflected in the budget as well. THEN ALL OF THAT CUMULATIVELY IS WHAT MAKES UP THIS CHANGE HERE, AND NUMBER ONE, THE REDUCTION, I'M SORRY, THE INCREASE IN PRIOR YEAR REVENUE, AND REALLY ALL THAT MEANS IS THE DISTRICT'S FUND BALANCE TO BALANCE THE BUDGET. WE HAD TO DIP INTO THAT A LITTLE BIT TO BALANCE REVENUE AND EXPENDITURES. BECAUSE OF THOSE CHANGES, WE HAD TO PULL AN ADDITIONAL $23,000 TO HAVE A BALANCED BUDGET FOR THOSE THREE ITEMS THAT I JUST MENTIONED. But other than that, there were no changes with salaries, with planned expenditures. Hopefully you all had a chance to review the budget prior to this evening. If you have any questions, myself, Nicole, Jamie, Jay, we're all here in attendance and are happy to answer any specific questions that you may have.

Any specific questions for Ms. Sarah?

Nope.

Hearing none, then take action on approving the fiscal year 2026-2027 Deer Park Fire Control Prevention and Emergency Medical Services District Budget and submitting it to City Council. All in favor signify by saying, by the way, that was Mr. Loverchek and Mr. Archer.

I had Mr. Reynolds.

Did you have Mr. Reynolds? That may be my bad. Sorry, I don't mind.

You can have him. Either one. Oh, yeah, he fixed his.

All in favor signify by saying aye. Aye. All opposed say nay. Motion passes. There's a lot of technology up here.

I apologize.

It is July the 6th. All right. Our next regular board meeting, fifth item agenda, our next regular board meeting will be October 19, 2026 at 530 p.m. Mr. Chairman. Yes, ma'am.

We had a request from the fire department to call a special called meeting for July the 20th to approve the purchase of some bunker gear. If I could give an informal guess, you will be available. And that would be technically on the date that would have been our regularly monthly meeting, but we had combined both of those meetings to this one. But it will be at 5.30. NORMAL TIME ON MONDAY, JULY THE 20th. WOULD THERE BE A QUORUM FOR THIS MEETING?

I'M GOOD. I'M GOOD. I'M GOOD. YOU'RE GOOD? I DON'T THINK I'M GOOD.

DANIEL? NO? OKAY. SO CHARLIE, TOMMY, AND JOE ARE, SO I JUST NEED TO SEE IF MIKE IS. IF MIKE IS NOT, THEN WE'LL HAVE TO MOVE IT TO A DIFFERENT DATE BECAUSE I HAVE TO HAVE FOUR AS A QUORUM.

RIGHT. AS A BACKUP, DO YOU ALL MIND CHECKING YOUR AVAILABILITY FOR JULY 13th?

No, I'm not. All next week? I was going to say move it forward, not backwards. Okay. The whole week, and I think you're out too, right? I'll be out the 13th as well. Okay. So maybe the 20th with Mike.

You're saying July 20th, right?

Yes, sir, July 20th. Okay.

Yeah, but moving it back to right. You can't move it back. We've moved forward.

So if July 20th is, if Mike is not available for July 20th, would you be available the next week?

Yep. The next one.

The third? We could do it on the 27th. It's just it won't be at 5.30 because we have CDC at 5.30. But if you're available on the 27th, we could do it at 5.

I'll be good. I'm available on the 27th.

Okay, that's two, three. Okay, so we can do the 27th if the 20th is not available. I've got four for the 27th. I feel like an auctioneer. I know. Thank you. I'll let y'all know. All right. Thank you, dear. So, announcement. October 19, 2026, 530 is our next regular meeting. Meeting adjourned. Thank you all very much.