Public Safety Commission - Regular Meeting

So I guess the first is the roll call.

Commissioner Agarwala.

Present.

Commissioner Klein.

Present.

Commissioner Lau.

Here.

Vice Chair Sapahara.

Present.

Chair Rawhara.

Here. All right. So first thing is approval of last meeting's minutes. Anybody have any questions or concerns about it? All right.

motion I'm fine yeah motion all right second take it to a vote your wallet yes mission or client yes Michelle out yes I stare so far harm yes chair arm yes motion carries unanimously

Um, so we don't have any postponements don't believe, uh, oral communications. We have any speakers. Um, I have no old business, so we can jump right into the monthly report. So. Uh, yes, well, we can go with fire 1st.

Good evening. How is everybody today?

All right.

All righty. So did you get the public session open? All right. So in the month of September, some of the things that happened, one of the things I'd like to make We'll have a clear awareness of is sometimes because we're a fire district, people think that, you know, we have different types of relationships, and they're not clear in which one they are. So I want to make it very clear that thank our county fire department is Cupertino fire department, you are part of the district, you have three stations, five, eight, or five rigs. That includes a hazmat. It includes a tiller, which is that tractor-drawn aerial. That's the really big, impressive truck that has two folks in it and three engines. So with that, we have a really good footprint to protect the citizens of Cupertino. And then also for any events or things like that, hopefully you see our folks out there. And just like the sheriff's office, completely dedicated to the citizens here in Cupertino. So I always thought it's a great reminder, just because sometimes folks, because we're called to, they don't realize that we are actually Cupertino's fire department. And with that, the first page basically has some highlights. There were a couple of events throughout the district, and this is one of the pages that focuses on. We did send some resources out. So you see the wildfires, the timber fire specifically is one of the biggest fires that we've got. Well, definitely this year is still burning there. We had some resources come back yesterday. So we had a strike team there. where we sent leadership and some engines. And as we see how the weather is progressing, this is very difficult terrain. You're going to see a lot of mutual aid throughout the state going to support this. This one's going to linger for a while until we get really good flooding rain. So we'll back up. We're lucky to pull the fires that we have had here in the district down to smaller sizes. A couple of them actually... So, which is a little bit bigger than what we usually like. 10 acres is about the limit that we'd like to make sure that we're keeping things up to our goal. So as we have that, we have really high profile that the number of rigs that are set out mutual aid requests from neighboring Cal Fire, partnering with San Jose or anyone throughout the district or neighboring through, once again, mutual aid, which is by request, or auto aid, which is something that is automatically baked in to help us with the workers. So Michelle, there were no significant events, anything that basically has a significant loss or there's a significant injury would classify. So you're seeing here three fires, the vegetation fires, small fires throughout the Cupertino area that really didn't amount to a significant loss. So although they're listed, they weren't big. the fire arms and then basically I just focus once again. Our business is very stable very static and then you will see it share the things that we're going to and without that is pretty well represented here and then the community education. That's that happened July and August. includes a few school events, festivals, and things like that. That's why we see such big numbers. We are working on trying to become a little bit more transparent so you can actually see what it is that we're doing and how many people are making contact. These are the attendance numbers, so that's why some are so large. That was a high school, middle school. That is more than one school, several schools.

We're fired journals around the types of events.

All right, so city of Cupertino. So this, once again, is the, you'll see the three fire responses up top, but then the EMS responses below. So you can see with the small number, there's usually a pretty significant skew if something falls out of that, like, really extended time where you have a long response because they're out there in the mountains or somewhere beyond their area. The benchmark times are indicated by the red, the table to the right of each histogram, basically indicating with that baseline number that we shoot for. So anything that is below or at the line is something where we're hitting the mark. Overall, once again, the difference between your urban and your rural is 1,000 people per square mile.

So that's the threshold there.

So we hit it pretty quick as we start moving up to the west. And then as we're here in the more populated urban areas, the density gets much, much more significant. The average times for a fire apparatus... On the EMS thing, I'll just call out once again, 223 EMS events. So for the calls that we have here, the response times, these are actually, I would consider actually, there's a really, there's a significant margin there, so we're doing well. And basically we're at full staffing right now. We don't have a lot of resources deployed, so our rigs are actually all in service. Our folks are a little stressed out with some of the The forced overtime, but the seats are still full. We have full staffing. We're doing more hiring. We're going to have new academies. That we have. Full staff for firefighters, so they'll be here for you. Please. All right, so. Incidents by type. Once again, this tracks pretty significantly, and this is the entire, so the number of fires, that's usually, that's largely incidents that are mostly vegetation fires in the district right now. We've been getting a lot of those little ones, but they've been with the weather. We were expecting it. We've been very fortunate, but I'm a little superstitious, so I'm not going to say we're in good shape right now. We are still in fire season. All of the work that we've been doing, we've been experiencing some benefits from the shaded fuel breaks and some of the others so that the strategic stops for the wildland areas, and we've been lucky because we have had some in the West Valley mountains, but They have been successfully stopped and we've had good partnership with the resources from CAL FIRE including aircraft and those are primarily most effective tools in putting out fires in these remote areas. And then for the number of instances here to date, you can see as we continue with the year, continue to climb and we'll see more of them as we move. Into the future, I had a quick question. What service. Service service the 2nd. Oh, great. Service call is anything that really falls into it's like a catch on. So, if you had a, because of timber, there was smoke in the area. So you might get a phone call. We might get a call that says, hey, it's hazy out here and I think there might be a fire in the area. A crew will be called to go out and do a report on conditions. So they'll go out and they'll be able to verify that there is nothing that has been found or maybe even find something that was basically not located, but it was identified by a citizen that just smelled something. It could also be a broken pipe in your house. It could be a... A person that is, there are types of assists for a person who might need to move from a bed to a wheelchair where they don't have a medical problem. It's not just, so they just need help. Those are the types of things you see for service. Thanks. And Kim Johnson. All right, so National Preparedness Month. So this is the page that we use in order to try to amplify some messages. They usually track to the big messages that are being sent out by, or just general safety. So you'll see oil, fire, you'll see battery safety, you'll see, you know, different types of things. So right now we're looking at the communities and the National Preparedness Month. So not a good time to, The emergency kits, the making a plan, staying informed, entering your zone, those are all wildfire related. They're relevant for the time. Some of the things that I will stress is the use of the genesis attack and LHCC. They work in conjunction with each other. So I'm gonna say that every time I talk to you because there's no way to be prepared enough when it comes to that. They have different uses and different timeframes where you would use them. So if you have any questions, I'd be very happy to answer any one of those systems. And then we did just finish the final community wildfire workshop. So I think we have another one that we may be participating in. Reach out and it might be, I think it's increased.

I just received that last week.

If you have any questions, I'd be very happy to answer them and end of the

No question. So I might have missed, do you have that incident response time frames, how we are doing for the year-on-year?

The year-to-year, so how we did in relation to last year response times. I do not have that metric. It is something that I could try to find, or I can look at archive info because it's usually a snapshot.

Is it a positive trend or a negative trend? That's what I want.

Oh, gotcha, yeah.

And also, I don't know, do we have metrics? We did some work to promote alertness and genesis, right? I don't know how much impact we made. Do you have, like, some data of how we are doing bimonthly or something? I can get that.

As a matter of fact, I was just at OPM yesterday, and I looked at some of our old numbers because we were having this very conversation. So I can get that. I'll put that down as an item I'll report out on. I think if we could take those numbers, take a look at maybe how we've done over the last three years. We talked about this. We met yesterday. So maybe we can come up with something. framework so that you have data that will allow you to make some kind of assumptions, predictions, or lead us to some new questions. That way we can explore maybe how you would be able to use that as we move forward to really push that. Because I think establishing metrics and making them known is probably one of the most important things that we can do.

Yeah, I tried to push the Santa Clara County Library bigger signs. I don't think it went anywhere. They're still displaying whatever the small outlets we have, the information brochures. Last time, I think a couple of weeks back, we received that's being displayed at least in libraries. But they're not able to display anything bigger than that. I was hoping, I mean, they have a lot of other information, right? But... I don't know, like, what are the other better ways to communicate? Because I don't know if next door, Instagram, those are waiting. I don't know how many people are visiting those.

Yes. Yeah, it's like, eventually, staff mission reports, I think we'll have a bigger discussion on that. Right.

Yeah, we, so, the alert SEC stats are easy to get. We'll have to contact Genesis to see what types of numbers that they have. And I think just to be for anything about Genesis protecting coverage in Cupertino, you do have coverage. You have it through us. So I just want to make sure that is pretty much the end of it. Thank you.

Cool. Is there any oral communications on that, on the FIRE report?

We have no speakers here.

soon as we move on to uh the report from charison all right um so i'm going to talk about our response times and then give you guys a quick overview of prime stats up until august uh of this year and then i do want to um talk about a little bit uh you might have seen that the mayor had a chat Is it yesterday or yesterday? And some of the questions came up of what's going to be our levels of service once the sheriff's contract expires on October 1st. So I wanted to talk about that just for a little bit, but first we'll start with the response times on the second page. Overall, we're doing pretty good when it comes down to the average response time. You can see that there is, there was a call in August. where we exceeded the response time at 8 minutes and 52 seconds. That call was for a domestic violence in progress. But as the deputies were responding, it turned out that the victim or the reporting party was not at home. And so deputies kind of slowed down a little bit, made sure that we had enough people there before we made contact with the individual. So it should have been downgraded to a priority two call since one of the parties was not at the residence. But for some reason, it stuck as a priority one. So it, like I said, sometimes these calls come out and it, you know, it seems like it's a priority one call and then information changes while we're there. The victim was actually in Sunnyvale, I believe, not at the house in Chino. So the deputy was slowing down a bit and said, let me get some more additional units here. And then we made contact and unfortunately went over by our target response time, which was five minutes, technically should have been a priority two call, which would have been in the perfect time. So I'm gonna try to work with county communications to see if we can move that back down to a priority two call. And the next slide. As you can see, we're doing okay. with residential burglaries. We're actually doing really well with residential burglaries. Where we're not doing so great is vehicle burglaries. We have... We have a crew out there right now that's conducting some vehicle break-ins. We have our Regional Auto Theft Task Force, which is a RATF task force, which is a task force composed of a couple of our sheriff's deputies, a district attorney, a couple of officers from Mountain View, San Jose PD. They are aware of the suspects in these vehicle break-ins. We have, but they're working a different case, unfortunately, and so they're, and I don't want to get too much into the details, but essentially, The individuals that are responsible for this have been identified, but they're working on something a little bit differently, unfortunately. So we have to – we can't, like, make contact with the individual because they're investigating a higher crime. So unfortunately – but we do have them identified. So once that wraps up, we're able to probably prosecute some of those auto break-ins. We had 16 in July and six in August. A lot of them attributed to the same group of individuals.

So –

And then, as you can see, some of the regular stats is pretty much where we've been on par for, you know, average. I mean, identity theft, we're getting up to 109, and I'd like to see that one go down a little bit more. But, you know, unfortunately, people fall for scams online, and there's not a lot we can do about that. not really over the accident stuff or the citation stuff, but I will say that we had the Apple product release event went off pretty, pretty well without any incidents. And then this Saturday we have the fall festival as well. There will be a, we'll have a booth out there with some of our staff. So, and I just want to touch base a little bit on the service level starting October 1st. So for those of you guys who are not aware, the contract with the Sheriff's office expired in June, end of June, the County authorized a three month extension, which expires on September 30th, October 1st. Unfortunately, since there is no, at least I know anticipated plan that I know of where certs, the recuperative will sign the contract at this point in time, they do have a I think the 15th, there is a council meeting and it is on the agenda, but I don't see it as a approval or it's more of a discussion for the contract. So unfortunately the county has made us move my staff to funded positions. So I will have to relocate approximately 23 deputies out of the West Valley office to different funded codes in San Jose. and our transit division, which includes BART and El Milpitas stations, and also four supervisors. Additionally, our school resource officers will not be available for any of the schools since they become technically unfunded at that point in time. and as well as our traffic deputies will also not be available for accidents. We're reaching out to Santa Clara PD, Senate Bill, DPS and the CHP to see if they can assist. I will have, unfortunately, not a lot of staffing for West Valley. We will do our best to respond to calls for service, especially priority one calls by utilizing our county resources. But until we have a funded contract. We will no longer be able to participate in like neighborhood watch, community events, assist Apple with any corporate events, and nor will I be able to provide any weekly or monthly reports since those are all parts of the contract that are funded by the city. We will, the sheriff's office is going to do the best to try to organize some community meetings in the next couple of days so that we can alert residents what to expect October 1st. Longer response times, sometimes maybe if we may not be able to respond to certain calls for service. And so we want to make sure that we alert residents that this is going to be a significant change starting October 1st. And so, like I said, my staff is going to be whittled down pretty significantly to anywhere from five to seven deputies on a shift. And that includes the contracted positions of Saratoga and Los Altos Hills. They did sign the contract, Los Altos Hills and Saratoga. So I do have funding for those two cities, but I don't have any funding for Cupertino at this time. I don't think it's a... from what we gather and I've talked to the city manager and I've talked to the mayor. I haven't talked to the mayor, but I've heard the mayor's statements. I don't think it's necessarily anything to do with the sheriff's office. A lot of issues with the county finance portion of it. So if the codes are not funded, I can't keep them here. And so I have to move them over to funded positions that are open within the sheriff's office. So There's probably a lot of questions regarding that. And so they say we're working the community meetings so that we can alert residents that I just don't I won't have staff available to attend a lot of these things. So with that, I will end my report and you guys can fire away all the questions.

So just a reminder, the margin to have a city council meeting where the public can attend, and that would be the appropriate place to get information on the issue. And as well as the county's public forums.

Yeah, thanks for the presentation. You mentioned the like that stat of like 23 deputies moving out of West Valley, and then it'll be down to like, five to I guess, Saratoga.

Correct. Since Saratoga signed the contract a couple weeks ago and Los Altos Hills signed it a few weeks ago as well, those positions became funded. So I was able to keep staffing in Los Altos Hills and keep staffing in Saratoga. And it's not necessarily that there's 23 deputies assigned to the city of Cupertino. It's just when the funding came up, that's about how many FTEs or full-time equivalents were deducted from basically my ability to pay. So they had to go to open positions. And we do have open positions in other divisions, including our Valley Transit Authority positions. So those deputies are going to be relocated different shifts, perhaps different times that they have to work now, but we're moving into funded positions.

So I had a question about late times when things like this happen, which is you're going to reassign.

Apologies. I just want to remind the commission that we have to stick to the agenda to make sure we are in compliance, but there are going to be public engagement opportunities from both the city and the county to field more. Okay.

And I apologize, but I wanted to bring this up because it is part of the report, and I wanted to make sure that I at least alerted you guys the possibility of these other public meetings.

We appreciate it. It's an absolutely important topic.

Thank you very much, Captain. I think we've had our opportunity in the air of surprising all the great work your team does. I think we will wait for the appropriate City Council forum. But, yeah, thanks for letting us. I think this is important. We can cascade that. There is a potential.

Yeah. And yeah.

Good question on the. Commercial. Does it include the building materials stolen from construction sites?

Good question. So, yes, a commercial burglary is essentially, it's a different type of crime. So, what you have up here, you have three different kinds of burglaries. You have your residential burglary, right, which is pretty simple. It's an inhabited dwelling or... a dwelling that could be inhabited. A house under construction that is not inhabited is considered a commercial building at the time. So yes, a house under construction that is, if somebody went in there and stole the washer and dryer from a house under construction, that would be classified as a commercial burglary since it's not a place that could be or was inhabited by . And most of the time, that's commercial burglary. We put that as people who commit burglaries at a business, place of business, since it's not necessarily a dwelling. A dwelling is a different type of crime, and that's under residential burglary. And you also have your vehicle burglary, which is self-explanatory, that it's a vehicle that's broken into.

I heard San Jose has several construction site building offices, but they're copper pipes and it's...

Yes, and those would be the same thing. If somebody broke into a business and stole those items, it would be classified as a commercial burglary.

Yeah. Thank you. So I have a follow-up question. I understand this contract issue is going on, right? But I understand, I mean, I see a couple of emails we received as the Public Safety Commission about some of the city council election interference or the political science misplacement. So, like, is Sheriff's Department going to be able to support or, like, what is your...

So we've been looking into some of these complaints about political science and not to go too much into details of it, but essentially we just don't In order for us to take a crime report, you have to have a victim, right? You have to have somebody who says, I've been victimized of this, and I want to report this as a crime. And a lot of times when we get situations like political science, some campaign managers come forward and say, we want to be victims. Sometimes they don't. And so if they don't, we don't necessarily document it because there is no crime. Essentially, we need to have the victim making a prime report so that we can document it. You know, if it comes too prevalent or sometimes it becomes a nuisance, we may document things like suspicious circumstances for the city's purposes. But at this situation or situations with campaigns, we just don't have any information yet regarding a potential victim where this is a problem yet. But we have been called several times and alerted of campaigns that have been placed or removed in certain places.

So you're still looking in?

Yes, we're still looking into some of these terms. Like I said, it's just, we need to have somebody on paper saying, I've been victimized or something like that, and along those lines. Any questions?

Thank you, that's my report. Any sort of communication?

We have a speaker's turn.

Um, yeah, I guess the motion to do a motion to the received the reports or is that no motion is needed. Oh, cool. Um, so yeah, moving on to the next thing, um, updated draft of the urgency operations plan.

Good evening commissioners and chair. So this will be a quick update on the emergency operations plan. So I'll cover four things, what we're doing with the update and some of the distinctions from the existing Emergency Operations Plan or EOP. We're gonna cover functional needs, access and functional needs, excuse me, how we're harmonizing with the Santa Clara County Office of Emergency Management jurisdictional template and utilizing the Cal OES crosswalk of state and federal regulations and laws. So just for public information, an emergency operations plan or EOP, it's our all hazards approach to emergency management as an emergency organization with the city of Cupertino. So that includes our partner agencies, our city departments and divisions, our disaster service workers, and people within the whole community, businesses, nonprofits. It's how this whole organization functions in response. And it's meant to comply with our state standardized emergency management system, the National Incident Management System, and, of course, the Insane Command System. And our colleagues, I'll do a quick introduction from Witt O'Brien's Michael Contreras. And he's... Tim and Sagné have been our colleagues that are drafting the plan and working with me. Michael Contreras has over 30 years of emergency management experience. He's the former director of emergency operations for LA County Public Health, the former lead emergency manager for the U.S. Bureau of Land Management, and has served as the emergency manager with the U.S. Air Force. with a focus on chemical and biological warfare defense. Doug Main has over 30 years of emergency management experience and is the former administrator of emergency management for the state of Hawaii and a formal federal coordinator for the office, officer for FEMA. Since 2015, he's been working as a consultant, doing work in South America, the Caribbean, Asia, and the Middle East. So a lot of experience and experience If there's any questions I can't answer, they're here to help support and make sure that those questions are answered. So... Just a really high level, you'll see different types of individuals. Access and functional needs is an emergency management framework for how do we support people who may need additional support. So whether it's assistance, accommodations, or other resources, this can be our older adults, individuals with disabilities, unaccompanied minors, people with limited English proficiency, and people with limited transportation access. and individuals who are pregnant. There's a lot more categories, but it's to make sure we're being mindful and incorporating this into our emergency operations plan. For the third point of the Santa Clara County Office of Emergency Management jurisdictional template, that's a mouthful, apologies. So we want to make sure With CEMS, that's our California Standardized Emergency Management System, we're coordinating with that next level of government, which is the county. So when it goes beyond our capabilities as a city to manage and we've tapped out our mutual aid and we've exhausted our resources, when we look to support, we're looking to the county and by harmonizing our plans, we're able to make sure that they're easier to understand and it's another way to facilitate that coordination work that goes on during emergencies from the emergency organization. The last kind of big differentiator from the existing plan, Cal OES provides a crosswalk to local government. It's intended for counties. However, there's been about 10 different types of laws that provide requirements and or guidance that sometimes trickles down to the city level between 2016 and 2025. So to make sure we're in compliance with those state and federal laws, we've used this crosswalk to make sure line item that we are hitting those standards or have an understanding of how it will work during an emergency if it is out of our authorities. So that's my overview and Thank you.

Cool. Yeah, just one question. So I guess aside from making the plans better suited to work with other jurisdictions and so forth, are there any new scenarios or more situational considerations that are now part of the EOP that weren't? a factor before?

Yeah, the EOP, the Emergency Operations Plan, is a baseline plan, and it follows FEMA's guidance. We have things called annexes, which are not part of this baseline plan. Annexes can have two areas of focus. The first one is sometimes you write it around a function, like care and shelter, where you're sheltering people, fire, earthquake, flood. You may need sheltering, so it's functional-based or hazard-based. So wildfires, earthquakes. So those are not covered under this. The focus is really that baseline plan with an all-hazards approach. And we'll be working in the future to develop and build out those annexes. I see.

Thanks. And I guess, too, do these plans also, I guess, account for changing fiscal conditions? or have they changed in any way as a result of anything?

These are intended to be very high level plans because they have to adapt to emergency situations. One of the things that's important to understand when you make proclamations and you hit a certain baseline of damage, you can escalate it. The state can follow suit if you hit those damage estimates. And it is a lot of CDAA, California Disaster Assistance Act funding. And then if it gets to the federal level, like a major disaster declaration, when you also hit certain thresholds and that's been issued, you can also open up different buckets of public assistance, including response operations. It's not a full coverage, but it covers quite a bit. I see.

Yeah, and is there, so my music, there's no, I guess, scope for something like being removed or like procedure can't be carried out because the, I guess, you know, money isn't there.

This is a higher level plan that's supposed to be adapted based on the needs of the incident. One thing is you don't want to be concerned about those things if the incident is intense enough. Got it. Or it's complex enough, excuse me.

Got it. Okay. Makes sense. Question. Is there a way to know what those bills that are added to the government are? Yeah, absolutely.

It's all public information. So a lot of them, and I have a list with the specific legislation, a lot of it does address access and functional needs. And sometimes they'll address alert and warning. Other ones will address compliance with how you make sure to take care of people's pets. So there's a list of them and please feel free to reach out. I can send it as information as well.

When do you expect the UOP to be ready?

We're hoping to finish it this year. There's two more approval bodies that we want to go through culminating city council.

So currently you have some plans, right, while you're updating the plan?

Yeah, this is an update to the 2019 Emergency Operations Plan.

So that is currently whatever was approved in 2019 is the plan? It's the current plan. You're updating it?

This is an update to the Emergency Operations Plan that currently exists. Perfect.

So are you also integrated with the Genesis? I'm sorry? For the emergency preparedness, right? For evacuations and all. Are you working with the Genesis or how are you integrated with the city emergency department is integrated with Genesis?

Yes. Santa Clara County Fire has provided us access, so we do have an account and we can look at it. It's always in coordination with Santa Clara, sorry, Alert Santa Clara County, SCC, Alert SCC, which is also a county product, which does dissemination, genus of alert messages issued by our partner agencies, first response partners. Genesis itself is for understanding evacuation zones. So when you're seeing that information, it's all public information on the web. We are allowed, our department, Office of Emergency Management can see the back end for Genesis. And we have alerting capabilities under Santa Clara County's alerting. That's good.

So how do you know, I understand you're updating the plan, right? How do you know the plan is effective for Cupertino? Basic question, right? Let's say when we work in portraits and all, like we have a plan, we do execute the plan to see, hey, is our plan up to date? Is our plan sufficient enough, right? How do you assess your plan?

Yeah, so there's different ways to test out your plan. A lot of it is training and exercise. So you can do a series of exercise. Sometimes it starts at a table. You're having a discussion, a tabletop exercise is what we call it, and move it up and escalate it into potentially a functional exercise or a drill, and then potentially a full-scale exercise where you're testing it in real life. Some of the other tools we use is these approval bodies. They're with our response partners. They're with our departments to reaffirm the roles and responsibilities that we regularly train on so that people know, hey, we're getting training on what we'll be doing. So through that program of training, exercise, discussions, we're able to really understand, is this working for our needs? And I think the big thing to understand, it is a higher level way of providing information. It's organized chaos. It's really providing a structure for how you allow people to use their very transferable skills and knowledge bases. And the other core thing about the Emergency Operations Center when it's activated as a tool for organizing, we're supporting the needs of the field. The needs of the? The needs of the field. And what that means is when our first response partners are trying to focus on life safety, our goal is to make sure they can do their job. If they need a shelter to place people, we're supporting that. If they need coordination and policy support for the City of Cupertino, that's how we're going to support.

Okay, yeah, so I mean, it's like this.

Sorry, perhaps the Commission would like to hear the entire presentation and then ask questions.

Oh, oh, I don't know this present this part, this EOP update is complete.

Oh, okay.

That's what I thought. I was expecting a longer presentation, but this is... So I was hoping not now, right? Maybe offline, if you can give us some of the more detailed, any data points, right? Absolutely. That way, we can share with other citizens of Cupertino and see if they have any feedback. Absolutely. Thank you.

Great any world communications on this matter?

We have no speakers here.

Yeah, we can move on to staff commission reports. So, yeah, this is the 1st item staff updates.

Sorry, that's me again. So I have two staff reports, one is on alert and warning and the Lehigh Permanent Antiquary Update. So just to give public context, there was a request in previous public safety commissions on increasing our ability of registration within ALERT SEC for alert and warning. So I want to explain three things, the integrated public alert and warning system and mass notification and how they're different and how they're both part of the alert SCC system. And then just a quick update on Cupertino's mass notification outreach brought up in the May Public Safety Commission. So IPAWS, this is the federal system, the integrated public alert and warning system. All types of different levels of government from federal to local can use it. And you can see up here, it disseminates it through the EAS system, television and radio, WIA, wireless emergency alerts, and National Weather Service. Those are the most traditional. They don't need your contact information. If the infrastructure is there, They'll push out that information. You'll receive it. You'll have to register. However, because we want to make sure we have redundant systems, we also have mass notification, which is also under Alert SCC. So the difference is this is geo-targeted. The best contacts are the ones where people register and update their accounts, which is why you'll see you saw a lot of our partner agencies pushing for people to register. The other thing is The IPOS system, it's not as targeted as mass notification on our SEC, which if you see the picture, you see that area that's been highlighted in orange. If you're sending it, only the people in orange are going to get notified. So it's very targeted, and that's what those addresses provide. You also need either a voice phone number of a landline, an SMS fax, for our community members who are deaf or hard of hearing and or email. Those are our delivery methods through ALERT SCC. So it is important. It's a redundant method. And what we're doing, so these are some of the recommendations, and we've been examining them and reaching out to these organizations. For databases, because that's another way to get that information from different utilities or our voter rolls, we're looking to see if we can integrate that into the system. So that's one way to get and increase our numbers. Community outreach, that's a big one because people will be actively managing their accounts. So when you know your zone or you are signed up for AlertSEC, you're engaged. When you sign up, you understand a little bit more about how it works. So we've been reaching out to churches, homeowners associations, apartment complexes, including some of the recommendations that were made. And our goal is to be tabling at our events, signing people up onsite, and taking that moments of high intent very seriously. And of course, digital campaigns. So those are the core updates. And we just want to remind the public, you can register, you can use our code for alertsec.org. And end of report.

Yeah. Yeah, maybe we already covered it, but I suppose if there are like stats maybe or like some kind of like charts on what the slope looks like in terms of registrations, I think would be pretty cool.

We'll make sure to provide that as an update if that's what's being requested and or a follow-up to the Public Safety Commission.

Yeah. And yeah, I guess I could share from my side just really briefly. I guess the main vectors that I've personally been doing have been just going door-to-door my neighborhood, handing out those cards that we got last time. And then also the library and the doors and stuff like that, handing it out to people. That's why I was wondering, like, it would be interesting to see how those things are scaling in the chart and stuff.

All right. Yeah, I can move on to the Lehigh. So the follow-up question, I think we discussed in the previous meetings slightly displaying a bigger display in, like, Cupertino, whether it's library or Cupertino, or senior center. So anything we can do to make it a bigger display? For the stations. So, sorry, is that a question? Yes.

So we do have sandwich course. There's a different alternative methods that we can do. So we'll test them out, see how they work and. provide an update during the next public safety council meeting or committee commission, excuse me.

Because we have been discussing last several meetings, but we don't know whether we are making any backup or anything else. It looks like you're doing great outreach, especially going to the department houses and the CSD, FHD. That's, I think, great outreach. But I think we want to see the numbers and also what are the other ways, especially what the staffs we had a few meetings with that was not good.

Understood.

All right. Yeah. Move on to the Lehigh Permanente. Oh, is there any oral communications on this?

We have no speakers, Chair.

Okay. We'll move on to the Lehigh Permanente Cori update.

Yeah, so we just want to make sure that people have public information on what was going on. So there will be a cement plant and quarry annual meeting and it's coming up September 30th on a Wednesday from 6 to 7 30 PM. It is a virtual meeting. So you'll get the right experts who have the appropriate information on the subject. And you can either go to the bit.ly or use the QR code provided to register for the event. And it is a virtual event, so you can watch it from the comfort of your own.

So where is this available to the citizen group?

Online, and it's being put on by Supervisor Margaret Abe Koga. And I'm sorry, did I answer your question?

Well, sort of. I live across the cemetery from behind. Yeah. Like, how would my neighbors know about this? That's a great question. I don't think people go to the Cupertino website regularly or anything, right?

So this is, we're going to be start, we're going to start putting more information out on this. This is not a City of Cupertino event, though. Okay. So this is one forum. We're going to make sure it gets started getting posted. Yeah. and end of report.

Can we get this in email please?

Yeah, I'll follow up with that. And it's also available online for the public to access.

Any oral communication?

We have no speakers here.

All right, yeah, so we can go on to the cybersecurity update. Yeah, so happy to give an update on this one. So essentially, I think last time, or last time, yeah, last time we basically discussed how we, one of the items on our work plan for this year was basically bringing attention to some of the, I guess, new forms of abuse and fraud that are, occurring on the web and so forth. And a couple of meetings ago, we got that meeting, we got that presentation from the detectives at the sheriff's office. And then we kind of figured, all right, let's take this to city council as like a recommendation to kind of throw their weight behind kind of public information campaign or something so in that vein uh i attended the city council meeting uh and kind of during the oral communications phase sort of stated our you know position on this and what our recommendation is um i don't believe it has materialized into uh like concrete action yet uh but hoping that we can use this or to figure out what's the next step for that. I believe sort of the intended action would be like us sending as a collective, some kind of official recommendation to council for like basically a public information campaign on this rise of fraud, abuse, scams,

I think it's a great solution because I think we need to try multiple events, multiple events. Yeah.

Can I ask a question? This started before I became a commissioner. How is it a city issue? Because I'm just curious about that. Are the other things are city issues?

Yeah. I mean, I guess it's similar to... Well, I guess there are citizens in the city are impacted by it in the same way that we might advise on other things, right? I mean, I think particularly given that, you know, Cupertino is, there are like demographic factors that show that we're uniquely vulnerable to fraud and abuse. Like we received like this presentation about how like the the numbers on, I guess, what do you call it? Like losses, damages, just the increasing quite rapidly. And like the susceptible population is like expanding from not just like, you know, senior citizens, but is now expanding throughout. We're a very wealthy community. So-

Is the presentation available? I'm interested in the presentation that you guys saw.

I'm sure it's available on the city site, but I think the action that we intended for to happen a couple of meetings ago was to pass along this recommendation to council and see whether they can even be like a social media post or share it on their social platforms. Thank you.

because the recommended action for this is only to receive a motion on this item. It would have to be in the agenda under old business or new business. Well, it would be new business. It would have to be a new business item.

Okay. I mean, I think there's a, I mean, I would assume that the, Commission would have wanted this to happen earlier. We did discuss it as new business, brandable business, the bond publications. So I guess, should we send like another email to council or would it be the proper channel for this?

You can send an email to council. You can also speak at the city council meeting if that's something that you'd like to do.

Yeah, I guess the issue is like, We did send an email. We did present at council. It seems like there's maybe like another channel to like actually make a recommendation or something more concrete if I'm not understanding it correctly.

So you, the chair of the city manager, you could make another request to the city council. You could add a future agenda item today to discuss this. to have a more fulsome discussion on this topic. And part of that recommendation could be for the city council to adopt a city work program item. So I believe that may have been in your last request when you addressed them.

Yeah, exactly. So I think the, I guess the question is like, we probably just want to hear like a decision, right? Like if the city council says, oh, like, yeah, we probably don't have the bandwidth for it. Then like, I guess that sort of resolves it. But considering that we did have it as an agenda item, and then we did vote to make it an official recommendation, which we sent as an email and presented at the council, I guess now we're sort of waiting to hear like a decision of some kind or I guess their thoughts.

And then they can confirm it. Well, as the commission chair, you do have a meeting with the mayor, the commission chair may have meetings. You can bring it up to the mayor then.

Okay.

Okay.

Understood.

But to, but if you bring it up to the mayor, you would be representing the entire commission. So it's something that the entire commission would need to be in agreeance on. And, and so I was mentioning the city work program that is we're in the middle of a two year cycle at the city council. So if you would want to request that they add a priority in the work program, that would be something that they would bring up for discussion again next year in the February, March timeframe. I can confirm that the council did not provide for direct staff any follow-up on the topic. So- As of now, there is no action in the works. So you can keep addressing the council. You can continue to address the council on the topic and see if anything changes. The council is being installed in December. So it might be a different discussion with the new

I do want to provide one additional update of information. There is a Cybersecurity Publics Awareness event put on by the City of Cupertino, and it will be on Thursday, October 1st, from 6 to 8 p.m. at Cupertino Community Hall. You can also go to cupertino.gov. forward slash cybersecurity event. So that is being put on by our innovation and technology department. And that is publicly accessible. Cool.

Can you share this with me if you don't mind?

Yes.

I have a quick question. Does the city council have goal setting sessions And if so, when is it? Suppose after the election?

Yes.

Then is there an opportunity for commissions or publics to send forth, like, These are the important items that we would like the council to consider to set the goals. If you could share something.

Yes, that would happen in concert with the work program prioritization. So early in the year, council would have a goal-setting workshop. Anyone can attend. It's open to the public. Commissioners can also send in their requests. Thank you.

Thank you so much for the context and everything. All right. So that will take it on to the mayor's meeting next week. All the folks there. All right.

Any public comment on this?

I have no speakers. All right, so the final item here is the earthquake preparedness presentation.

And that is me sharing.

Thanks. Yeah, so I want to, first of all, thank Justin for his help with the formatting. And just to give a quick background of why I'm interested in this, I've been a member of CERT for, active member of CERT for 10 years. And from the beginning, I've always attended whatever whatever events that we have around, fights, the Diwali, the Holi, and Cherry Blossom Festival, et cetera. So you definitely see me around if you ever come out. And I want to talk on this tonight because I want to explain the purpose, explain how the city of Cupertino is prepared for the major earthquake. There is a disclaimer. For the record, the data and findings I am presenting tonight are compiled independently. They do not represent an official report, endorsement, or the views of the Commission or the City of Cupertino's perspective. The opinions expressed do not necessarily reflect the opinion of the City of Cupertino. So, reality check is there's a 72% probability of a 6.7 by 2043 by the USGS. It sits right in the middle of the, if you see that royal blue color on the left side of your screen, that's the San Andreas. On the right side is the Hayward Fault. Those are the two that are most likely statistically to be the ones to be most active. Next slide, please. So Cupertino has set up what we call arcs. So there are six zones based on the geographics of the town, the city itself. On the west of Highway 85 is Zone 1, Zone 2, Bonavista, Regnard. And then that crossroads there is Cerro Chavez, Sunnyvale, and Stevens Creek. So that's where those four zones meet. So depending on where you live, you would want to go to An arc and after an event. What does an arc contain? By the way, quick point, I'm giving background information and then we'll jump into the scenario, but you have to know what we're doing with this. So what does an arc contain? It's basically neighborhood assessment and reporting to the city. I won't go through everything here, but it's tables and chairs, shelter from the sun, small fire extinguishers, generators, comms, walkie talkies. I want to say comms is extremely important in this scenario because the more we can communicate with each other or neighbors, the quicker we're going to be able to get emergency personnel to where we are located. Next slide. So who should go to an ARC? Essentially, an ARC is a communication hub message board to neighbors and to the city, as well as a community hub. It's a gathering place. It's a place where we'll have basic medical treatment in a green ambulance hotspot. And ARC is not, and this is important too, it's not an emergency supply depot for the community. It's not a shelter or mass care facility. It's also not a source for food or water for local residents. So it's vital that local residents prepare food and water. So you can call or text 911 with all life safety issues. And I can share this here in the Loma Prieta quake. The first, after 90 seconds after that quake, 911 was maxed out. So there was a wait list and a long wait list at that. Fortunately, Cupertino was not terribly affected by that quake, but it could happen. So we ourselves have to be our own first responders. This is the inside of an arc. Top left corner, chairs, medical supplies further back in that picture. The bottom, you have generators. You can see the fire extinguishers there. In the middle, you have cribbing in case somebody is stuck with their . That'll help to move them, be able to move them out. We've got forms, top right. And on the bottom, we have the basic medical supplies. So major earthquake hits. When that occurs, Cubitino Citizen Corps, CCC, which is made up of those three branches, CERT and CARES, will activate when things fall off the shelf. So it's an auto-activation once that occurs. Next slide, please. So this next one, I have a breakdown of timeline in four hours. I'm gonna just, in the interest of time, I'm gonna squish everything together. So the public should absolutely check family, check their home, check their neighborhood, make sure that everyone in the local area where everyone lives is safe, and absolutely tune into 1670 broadcasts. 1670 is our local Covertino public radio station. and pull out an emergency radio. You can get a very good cheap radio. FRS radio requires no license for like $35 for a pair of two on Amazon. So communication, like I said, is really important for allocation of resources. And then Citizen Corps will do something called mic-mic radio testing and basically local communication. And then there are three levels to the arcs. This is once the arc is opened up, we're gonna set up sign-in sheet, we'll set up message board, and go from there. So that's hour one. What will happen with the mic mic is that CARES, which is our local radio contact, will send out a message to the county. SEC OEM will then get in touch also in our emergency, our own Cupertino emergency manager and emergency office will also be in touch with the city manager and then the city manager will be able to help with first responders. Our two, it's the same thing, but now we have comms with the city itself, and that means that we've moved up a level. And then that next slide. Now we have incident command. We're doing basic search and rescue, sending people out into the neighborhood. We'll be able to treat basic injuries and assess for structural damage. We brought back to the park, communicate that to the CDE. And then, hour four onward. If I can go to the next slide, then. There is a lot of online information. CARES or SCC, which has also been brought up. Knowing Your Zone, that's Project Genesis. There's Quick Feed and apps. Those are the two that I use, but there are many out there. And so this iPrep, the reality is that you're gonna be your own first responder for at least three days. Now people are saying possibly seven days, but definitely listen to 1670 AM. There are CERT classes. Become a block leader. I think everyone here is already. But become a block leader, take CERT classes. There is an upcoming CERT class They have Cupertino has continued trainings and drills on May 30th. We have like a mock earthquake at City Hall, not a city event, but just with CERT. Go kit, home go kit. No, that's fine. You have a home go kit, an automotive go kit, buy and know how to use a radio and Emergency preparedness, three days of food and water. You can get those pre-made also on Amazon. You want three days as minimum, seven days would definitely be better. You don't want to run out of food or water. This QR code takes you to our website and from there you can sign up for being a block leader and sign up for CERT. Thank you. I hope that with this presentation, that it's to inspire and whoever's watching tonight now and whoever in the future will really take this to heart because the more prepared we are, the more easily we'll be able to recover for those who are operating at home. Thank you all for your attention.

Great presentation.

Thanks. Questions if you have questions or...

I can make an observation. Sorry. I'm an active member of cares. Oh, good. And that's the concept of both the city and the county. Yeah. Only reason I know this is because I am that. Yeah, as a citizen, I had no idea about parks, right thing. So in the spirit of making people cyber safe, how do we get people to know that they are these things even?

Yes.

And so Kersh is very active, actually, in terms of drills, this and that. And I'm surprised I haven't run into you in one of the worlds I've looked for you. But there's a whole bunch of stuff that in my neighborhood I've been telling people that you don't realize what is available. Right. Well, maybe we'll wait for the possible future agenda issues.

Yes, I think the great presentation, I think all the information is perfect. And I think we should, we can share it. Right. Like, like a quick recap of subscribe. I wish I'm as active as you. Thank you. I think we're in the same zone.

You're right. I think. Yes.

Exactly. Yeah. Thank you.

Any, uh, or, uh,

I think it's Adam, the speaker's chair.

All right, yeah. Jump into the future agenda.

Yeah, I have a thought as a follow-on, which is that in last week's PEARS meeting, we had somebody give us a presentation on floods and how much danger there is for flooding in Cupertino, which most of the members weren't even aware of. And so I was just wondering, because people talk about earthquakes a lot, and this is an El Nino year, so potentially the probability of flooding is higher and parts of Cupertino will get cut off from other parts of Cupertino and that kind of thing. It's not just that, oh, there's a lot of water, right? So I was just thinking, is it something we're bringing up or we have enough things going on? Yes. You shouldn't add to the list.

No, indeed. I also was thinking about that and contemplated changing from earthquake to like covering El Nino related issues.

That would be great because a lot of the actions would be the same. I'm on the comm side and the problem is the same.

Yes. I'm... Yes. I'm also interested in this as well, too.

Right. And for people, the one big difference is that people can, in advance, look for floods. You can't look for earthquakes.

That is true. Right.

So that is the one lesson that I got from that, which is that as citizens, we can have people be on the lookout where they're low-lane or like Stevens Creek or, I mean, there was very, very low-lane areas that can flood. So that kind of thing, right? So it's one difference, but once you detect something, you can do it easily. Very similar.

Yes.

So feel free to add it to expand your projects.

Yeah.

We did a second to add that as a future agenda item.

Second. So I guess the thing that we'd be covering is basically like learning about what we can then take back to, or learning what the, I guess, city recommendations or guidances are on flooding that we can then take back to our communities. Is that the idea? Awesome. Yeah, I guess another agenda item that we kind of covered was, I think it's going over some of those stats on Alaric SCC. And then, oh yeah, I guess, yeah. Emotions for Alaric SCC.

Update stats. Yeah. Can we hear what exactly we are adding as the next, I mean, I just want to make sure we have this. May I know what is being recorded as in the topic?

Sorry, what's being reported?

Yeah, so I guess if you could just, like, read back, like, what's been added so far.

What's been added is discussing the dangers of flooding, and then the next one that I have is review the updated stats for SCC. Is that correct?

Yeah, alert SCC plus Genesis tool, if you can get. Oh, right, yeah. So also I was hoping if I can add one more topic about getting an update on the Chef's contract from CD. Second. I have one more topic. So I'm always worried about the evacuation capacity, especially with bike lanes. I like bike lanes, but I'm always worried about how much evacuation, especially like a fire truck, how free it can rotate on. So can we get some metrics on the capacity of our evacuation on some of the key choking points, like 85 or 280? I don't know if we can get such data, but any data points, even if it's not quantitative qualitative, that would be helpful. Does it make sense?

Yeah. Second. That's the best way to signal agreement.

if there's any other items that... So, I really like the UOP update, but I don't know, like, I don't think we need frequent similar updates, but maybe, like, some of the dates, can we get, like, a video update updates in email? Maybe every other month? I don't know if we need to update the feature, is that a topic for...

Yeah, I guess it's not. Yeah, but I'm not sure how that should be recorded through this process.

One point, there's something.

Maybe on the board.

I don't know if that's.

That's the commission.

Okay, so you're asking for it prior to the. I don't know if that's, I don't know. Could you, you're looking for staff updates?

Oh, maybe as part of staff update. So during the next week? Yeah. Then we include the UOP update as part of staff update. Maybe that's.

Point of clarification, if I may. So the report, the EOP report, is that the one that the Disaster Council took a look at? This is the same one. Correct. And we, as a commission, are supposed to review.

Yeah, the Emergency Operations Plan. Yes. The Disaster Council will review and decide on a recommendation. Okay. So that's for the Disaster Council and then City Council.

Okay.

I had a clarifying question on the sheriff's update item that we talked about. So I guess for that one, maybe it's already in scope, but I guess specifically at that point, we would want to know, I guess, stats, right? Because there's a chance that Captain might not BASED ON WHAT HE MENTIONED. SO I GUESS WE WOULD WANT TO KNOW LIKE WHAT KIND OF VISUALITY INTO METRICS OR STATS THAT WE MIGHT HAVE AT THAT TIME IN THE ABSENCE OF THAT AS WELL.

IF IT COMES TO THAT. NEXT MEETING IS IN TWO MONTHS. YEAH. I REALLY HOPE THINGS ARE SORTED OUT.

YEAH. WELL, OF COURSE. YEAH. I THINK I JUST THINK THAT IS IF IT COMES TO THAT. YEAH.

Chair, just to clarify, the EOP, the final draft, a draft will go to the Disaster Council next. And the Commission is welcome to provide comments, additional comments then. You'll probably see a bigger, more final draft document. And then after the Disaster Council reviews it, it will move on to the City Council for A study session to talk about it again, and then a final approval at a subsequent meeting. So 3 more meetings on it.

Cool.

Okay, so I didn't totally grasp that. If you don't mind, can you please send us an email? I was trying to understand. Like, can citizens give any feedback to the plan or. That's the piece I'm more interested if you can share offline. I don't need to understand right now, but. If you can share, that would be great. Thank you.

All right. I guess that's our future agenda then. All right. I guess that being said, we can jump into the adjournment part. So I'll adjourn this meeting at 7.19.