Planning Commission - Regular Meeting

[music] [music] [music] [music] [music] [music] [music] [music] [music] [music] [music] [music] [music] [music]

[music] [music] [music] [music]

Brooks Davis, Cassidy Cook here, Kevin Gamrell. Okay. And with that, I think um who are we just jump right in? Okay. We are doing a variance review.

I don't want to clear this is for the BZA tonight. So, we're starting with the board of zoning adjustment, not the planning commission. The first and only item for the BZA tonight is for a zoning waiver at 2085 Old Morals and Highway. This actually came out of a minor reflat request and due to the nature and configuration of existing buildings, staff could not administratively grant a waiver. That's why y'all are seeing it tonight is due to fire code conflictions. Um, so just some quick site demographics. Zoned R2, which is low density residential. There's an existing single family home, a storm seller, a storage building, all in and in the rear of the lot. It's not located in any overlay zones. We're requesting two variances. One is for a side reduce setback from 6' to 3' 4 in. And then for the rear storage building at the south end of this lot. Um it's constructed currently in a utility easement, there is an encroachment of 5T. I do want to point out both Callway Corp and the fire marshall have reviewed these. They are aware of the zoning variances. That's why you're seeing them tonight. They are in in concurrence with granting this these waiverss. Um, both of these sites are I think everything out here was constructed prior to annexation. When it comes to some of these structures, the the resplat will split the two buildings on or the three buildings on the east west to the one building on the east. The lot split is uh going to be required to make both sites conform because right now on one lot there's a lot of structures that can't be allowed in the R2 zone. This will allow legal conformance of both lots and then with the granting of the zoning variance with the fire marshall approval um that will allow that lot in the event of any redevelopment to be able to be um used to its best use. And then in the event that any structures are removed, they will have to conform to modern zoning standards and all fire uh rules. There are six conditions proposed as a part of

this variance request. Are there any questions? Thank you. Okay. Is the applicant here to speak in favor of this request? And if you'll just state your name and address for the record.

Mary Tinus, but I go by Mandy. So, if anyone's here, I'm from Conway. Um, yeah, we have the the property that sits beside it with the house and the pool, that was part of my home place. My parents built that original structure in I think 1938 and we lived there and expanded it. And then about 25 to 30 years ago, we brought we bought the property that we're asking for the variance for. It was an old forestry commission building. And why the forestry commission want built right on the line, I'm not real sure. But for us to be a we're wanting to sell the home place because it's big and I don't want to clean it anymore.

And so that's why we're here. Okay. Thank you. Does anybody have any questions? No. And I do appreciate this because I had a phone call about this and this brought a question to Ann that we should not be here tonight over two feet. And so I would love for us to and I know you guys are looking at that moving forward. So um this should not even be here tonight but this was this was mostly because of fire and corp. I mean that we wouldn't we wouldn't approve something that that we have to we'd have to get a variance anyway. But that definitely made us look at other things. So we appreciate it. Thank you. Thank you.

And do I ask for anyone here to speak in opposition? Is there anyone? Okay, I don't think we have anyone. Okay, perfect. We'll bring that back into the zoning committee. I'll make a motion to approve. Okay, second. Motion second. All in favor? I Okay, any opposed? Thank you. Thank you very much. Okay, with that, we are going to adjourn this part of the meeting for the um zoning adjustment. So, if you were here for this and don't want to stay for the lovely next part, you can go. Um and um we're going to go ahead and call the meeting to order. Ethan Lori Quinn here. Ethan Reed present. Mark Ferguson present. Alexander Bainy present.

Jinsen Tilki present. Jay Winward. Brooks Davis here. Cassidy Cook here. Kevin Gamrell. Okay. The Conway Planning Commission makes recommendations to the city council on public hearing items. Items reviewed on this agenda will be considered by the city council as early as 11:25. Items not approved by the planning commission may be appealed to the city council within 30 days of the date of denial. So with that, if Lauren, you want to Oh, I need a motion to approve the minutes, please. Oh, motion to approve. Second. All in favor? I

Okay, thank you. All right, I'm g start this one. I am not an engineer, so that's Let's just get the ice broke that way. So, this is for Oakrove PUB subdivision. Y'all saw this, I think, back in uh July. It is um a duplex development that will be on individually plotted lots that terminates at museum and then also pops down just south or north of the um Raisin Canes restaurant. Um so, this is the site plan that's being proposed. What we're looking at tonight is that red square that's highlighted that it's a 53 foot radius. The city street standard details require 100 foot. So when reviewing this, the city engineer and the fire marshall both looked at it. They are okay with the deviation, but due to the fact that the deviation is to the city standard details, we cannot administratively approve it. Only the planning commission. So that's why you're seeing it. I do want to let you know the city engineer is okay with this. They requested that you guys look at this and approve it as did our fire marshal again. So that is why you're saying it tonight. That is all I have.

To confirm it's still a private drive, correct? It is still a private drive and it will be maintained by a POA of established owners once the site is developed. Okay. Thank you. Thank you. Is there anyone else um is the applicant here to speak in favor of this request?

Okay. You'll just state your name and address, please. Good evening. Uh Garrett Rich, Philip Lewis, engineering here on behalf of the owners. Uh I am an engineer or I'm trying to be every day. [laughter] Uh so yeah, we're essentially we did not do the plat or the PUB that came through earlier in the year, but we did take over the design plans for the subdivision utilities, site, storm water, all that. And so we're just bringing this variance through to coincide with that PUD that was put together earlier in the year with this radius. So like I said, it's going to maintain a private drive. They're expecting, you know, lower speeds in this and this works better with their development in the lots that they've had anticipated up to this point. So that's why we're bringing this forward.

Okay. Anyone have any questions? Okay. Thank you. Thank you. We have one for Lauren. Okay. Lauren, has fire looked at it with getting a fire truck through there? Yes. They would not have got We We are almost to the point once this is approved tonight, we'll be signing a prelim flat. That's how close we are to getting this review done. It's doing the packet. It said the engineer and transportation department, but it didn't say anything about fire. Yes. And I should have half fire in there. I want to make sure they're good. Okay. Thanks. Okay. Is there um anyone here to speak in opposition? Okay. Thank you. With that, we'll bring it back in to commission. Make a motion to approve. Seconded.

Motion second. All in favor? Any opposed? Okay. Thank you, Lauren.

All right, last item before we do commissiononly stuff. This is for a conditional use permit over on South German. It's more specifically 700 South German Lane. It's almost 17 acres. It's zoned I3. You've known this site. It's got a commercial type um shopping center development. Then we have some warehousing on the the south side of the building. It's uh just shy or just over 2500 or 250,000 square feet. It's not located in any overlay zones. As it sits, it's zoned I3, which is our intensive industrial zoning. And right now um I think a lot of us use for office space. That's the actual um commercial development side of it. But when we had actually a signed permit come in to do a church at the site and a church is not allowed by right in the I3 zone. So, we steered them to getting a conditional use permit. Well, then when talking with Jason, we're like, you know, don't if you're ever looking at doing higher density development here. Don't just modify it today for a church. If if there's any other future developments you would like to do for some level of retail, you know, maybe you should consider a retail general or retail restricted. And so Jason did. So, they have proposed retail um general uses as well as religious activities at the site. Specifically for the church, they are taking up two sweet spaces. Um on the site, they have a a congregation between 15 to 30 members and they have the typical church operation hours. Um the church impact for traffic will not be great. Um if they do some type of retail, their most high intense retail use would probably be a restaurant in this zone, but I don't I don't know the full capacity of the development right now, but that would be something maybe internal if they ever chose they could do something of that nature. Um I think that's most of the site demographics. There were seven conditions proposed. Do y'all have any questions about this specifically?

I do not. Okay. Thank you. Thank you. Is the applicant here to speak in favor? You'll just state your name and address, please. Jason Coington, 2400 Robinson Avenue. Um just a small church. Uh they're meeting in a space that was built out by somebody else. Perfect for a church. Probably not going to ever expand. Uh most of our offices over there are lawyers because it's next to the courthouse. So we um and getting the retail just you know so we don't have to come back if someone else small retail but we're not going to most of it's warehouse and we're not going to take away from the warehouse for offices. So it'll just be these 10 little suites.

Okay. Anybody have any questions and all seven conditions are good? Yes. Okay. Okay. Thank you. Is there anyone here to speak in opposition to this request? Okay. All right. With that, we'll bring it back in. I'll make [snorts] a motion to approve with the conditions listed. Second. Okay. We have a motion. Second. All in favor? Any opposed? Okay. Good deal. Lauren,

that's the end of our public hearing items. So, we have two housekeeping rules for November meetings. We have the adoption of the 2026 planning commission calendar. Um, we have gone through this list a thousand times, but we we get married to it. So, if any of these dates appear to not make sense, please speak now before we take a vote on it. On December, can we move from the 21st to the 14th week of Christmas? It's a great call out. pull up my calendar.

Not that we don't want to see all the weeks, [laughter] but it's No, I mean it we just have to move all the deadines. So, that would put the um meeting deadline to submit for November 13th. I just wanted to make sure it wasn't near Veterans Day or like for some reason Thanksgiving. I mean, if if that's what y'all want to vote on, as long as we're 30 days before, that should be fine. What do you mean? Like 30 days from the November? Yes. So, we have to receive applications 30 days in advance in the event there's like a PUD, but yeah, I mean those dates appears the 13th will still work if that's what y'all choose to do. Just vote to amend it. Wait, wouldn't it be the 14th?

I'm talking about the submission deadline. it it bumps all of those dates on the the three center columns don't really matter to you guys, but um we'll just bump everything back. So, the submission deadline will be November 13th on that far um right column or left, excuse me. So, we're looking at November 13th is the submitt and we'll change the enter dates and then December 14th. Correct. All right. If anybody wants to vote if there's anything else to change, ensure it's not during spring break. Good. [clears throat] Okay, looks good to me. I make a motion with the amended December meeting. Seconded. We have a motion and a second. All in favor?

I. Any opposed? Okay. Done. Lauren. Now the fun one. Voting on officers for 26. Y'all can do it individually. You can do a round robin. However you pick. Will you coming back on? We don't That's not what I was going to say. We're not going to know. So, you can do one of two things. We table it till the next You can put one of them in chairman in the chair position and then you resume later if you're reappointed or we can table it until the next one. Are you willing to do that? Are you all willing to do that? Could we vote for vice chair, treasure, and then the vice chair? Table it for next.

Yeah. Chair if Sure. It' be my opinion. Let's let's do vice chair secretary and then if Lori's back on then we'll vote her chair at the first. Okay. For the when we've not had [laughter] a vote on that but you really don't want to do this. You would you will know the you will know by the next bill. It it will have gone to council by next council vote on it. December the first it's the only December meeting. So that would be the sorry I'm in 26th and they may actually do it on November 24th. Okay. Or do we want to just table 25th December? That's what I'm thinking because then we'll know the other commissioners too.

Yeah, just I'd say table it until make a motion to table this item to the December meeting. Second. Motion and a second from Jensen. All in favor? I. Any opposed? Good deal. I'd rather do it once than twice. Me [laughter] too. Okay. Anything else? Okay. I will make a motion to adjurnn. Second. So moved. Do we We didn't vote.