Planning Commission - Regular Meeting

[Music] [Music] [Music]

Okay. Awesome. You said that. Yeah, I did.

Get started. And tonight we have a board of zoning and adjustment meeting. So, we will be calling the role twice. So, with that, if we can have a roll call to get us started. It's Lori Quinn. Here. I am Ethan Reed. Mark Ferguson present. Alexander Bainy present. Vincent Toki here. Jay Winberg here. Brooks Davis here. Cassidy Cook here. Kevin Gamrell here. Okay. And with that we are um going to move on to the variance review and I think Ryan going to be doing that.

Good evening. Uh this is a variance request at 332 Southeast German Lane. Uh they're requesting the side setback um which in the S1 district is 25 ft be reduced down to 7 feet. The building is existing. Uh there's no changes to the building that's going to be done. Uh they're just trying to get this thing platted. Uh the building will be used as a daycare facility for Conra Christian uh faculty and staff. Are there any questions? Uh there's a few conditions that I've put on there. Any

questions? Okay. Thank you. Okay. Is there anyone here to speak in favor of this request? You'll just state your name and your address, please. Hello. Emily Ferris, 27 Bluebird Lane. Um, basically, as Ryan said, as I understand it, this is more of a formality so that we can go through with the replatting of the property. We're not adding onto the building or doing anything different. We just reszoned it and now we're technically within that 25 ft setback. So, we need the variance. Okay. and you're good with all of his conditions. Okay. Thank you.

Is there anyone here to speak in opposition? Okay. With that, we will bring this back in. Is there any any discussion? A motion to approve with the conditions. Second. Have a motion and a second. All in favor? I I. Any opposed? Thank you. Motion carries. And we will adjourn um our board of zoning and adjustment meeting at this time and we will roll into our planning commission meeting and we will need to do a roll call for that. Lori Quinn here. I am E3. Mark Ferguson present. Alexander Bainy present. Jensen Tilki here. Jay Winburn

here. Brooks Davis here. Cassidy Cook here. Kevin Gabrell here. Okay. And just as a reminder, um the Conway Planning Commission makes recommendations to the city council on public hearing items. Items reviewed on this agenda will be considered by the city council as early as August 26th. Items not approved by the planning commission board of zoning adjustment may be appealed to the city council within 30 days of the date of denial. And we are going to jump right in to a subdivision review. Um Lauren Oh, minutes. Yep. We do need to I make a motion to approve the minutes of the last meeting. Second.

Motion in a second. All in favor? I.

Okay. Any opposed? Thank you. Now, Lauren, thank you, Mark. All right. So, our one uh preliminary plat review for tonight is for Oakrove PUB. It is located at one and three Oakrove Drive which is just north of the um the Canes development and it basically is a private drive that runs all the way from Oak Street and then it turns and to the west and becomes um more improved and it turns into Museum Drive. Um it's 6.52 acres. It is zoned PUB to allow um one and two family dwellings up to 42 dwelling units. The comprehensive plan indicates this area for single family. Oak Grove is a uh shown as a private street on our master street and trail plan. The existing um development is a one family 3200 foot home. It does align with our Oak Grove or not, excuse me, the Oak Street ahead corridor plan which is for um medium density infield area. So this actually was approved for a PUD back in 2021 for single and two family uh dwelling units. It was just recently modified in May to allow um up to 42 dwelling units. One of the homes I think um around the lot one area was uh it burned down a few months ago, but the home at lot six or eight is still shown. The plan eventually will be to come back and remove that and um further subdivide. But as a part of this PUD, it is a 19 lot subdivision. We have reviewed, everyone has looked at this fire and engineering Conway Corp. We have um 11 conditions proposed. We have some corrections needed, but outside of that, it is a PUD privately maintained road with a property owners association. Um we'll establish addresses later and it does align with the Oak Street ahead corridor plan. Any questions?

I had a quick question. Private drive aspect, is that private at museum or is it private accessing to Oak or is it private both?

So that is actually a good question. We are currently working with the property owners because if you see there around lot seven and 19 there is a little bit of discrepancy on the frontage and the amount of street. If you'll go down a little bit Becca, you see that the ride ofway there does encroach a little bit onto that existing access drive. Um it is shown on the raising canes plat as a 20 foot access easement and we've had our GIS manager do a lot of deed searches in the vicinity uh back to the 80s. we've seen where someone has dedicated that as a private drive. We're just trying to right now find the ownership. And once that's done, if it is the property owners, we'll improve it. If it's not, then we'll need to talk about doing some improvements um with concurrence from that owner of set easement. But it would start at the um the terminus at that gate and then it would be improved all the way to Oakrove Drive where it turns into museum because it does stop around that shopping center where the improvements start but it will be privately maintained by the POA of that. It will be gated but there will be access from Oak Street because there is a plotted 20oot road. We just don't know the current owner and that's what we're trying to do and find out. Any other questions for Lauren? Okay. Those new this year, this is one we just vote on. We don't have discussion for and against. applicant will need to just speak. Okay, thank you.

Bobby, are you speaking for them or Okay,

Bobby French, my office at 1021 Front Street representing ABG Group. Um on the easement, there is an easement down through there that transfers down through with ownership and stuff. It's like 20 foot. So, uh they'll have access, but whether or not they have a gate, they're kind of back and forth whether there may not may end up not even putting a gate up there, you know. So, there probably will be some it be hard to keep people from driving through there, but there shouldn't be just, you know, as long as it doesn't become a problem. I think they're they may just leave it open, make it easier. But if y'all got any questions, I'd be glad to answer them best I can.

Anybody have anything for Bobby? Are you good with the conditions? Yeah.

Thank you, Bobby. Thank you. Make a motion to approve with the corrections and conditions listed in the packet. Second. We have a motion and a and a second. All in favor? I. Any opposed?

Thank you. We will move forward then to our um next item, public hearings. Lauren. So, this is a reszone request. Um, currently located at 1979 Blackberry Lane. It is a 9 and a half acre lot tract of land unplatted. However, it's splitz zoned. So, if you look up at the map, the hatched portion that's red is currently zoned R1, single family, and the remainder of the outlined yellow portion of the lot is zoned A1. That is due to the way the property was annexed back um in the early 2000s. A portion came in as R1 and another portion later came in as A1. So that caused the split zone, but it is all owned by the property owner. The request is to reszone everything on the lot to A1. It does have adjacent A1 and R1 zonings. There's an existing 3,700 single family square foot home with a 2,000 foot shop. It's not in any overlay districts and the comprehensive plan does design this area for single family. This application actually came to us because it was a building permit request. We do zoning verifications for the building permits department and he was trying to install a 12,500 square foot horse barn on his site. And the way accessory structures work, if you have a home already on the lot, it is 50% of the covered area of your home. If you have an acre, it's 75%. Well, he has nine. Um, and with the horse barn and the way his existing structure is with his home and the accessory structure, he would only able be able to build another 838 square feet of accessory structure. Um, due to the split zone nature of the lot, staff recommended that he reszone his entire portion of land to A1 because at that point, if he's over five acres in A1, he's allowed to have unlimited um square footage for ancillary uses and structures. So to be able to kind of

align with land use, allow him to fix the split zone portion of his property and then get his um accessory structure for his horses, staff recommended that he reszone his entire portion of land to A1. And this would allow him to continue with his building permit if this is approved by you guys and city council. Okay. Anyone have questions for Lauren? Okay. Thank you. Thank you. Is the applicant here to speak in favor of this request? Okay, good deal. If you will just state your name and address. And

my name is Kenny Mullins, 1979 Blackberry Lane. And what we're after here, it's just a horse barn and equipment barn. And she blew my mind when I told me I had to reszone it. So, uh, that's all we want to do. We're not trying to in We've got the seven acres next to us for the horses and, uh, all around us is A1 anyway. Uh, but we just want a bigger barn and spend money on the grandkids, spend thousands, make dollars. How many horses do you have? Right now, we've got five. Okay. And when we get this bill, we'll add

call and add and call and add. You know, they're barrel racers and pole bungers and donkey owners. So, you know, is what it is. So, uh, okay. But it's I've got a lot of equipment scattered all over the place, too. So, I was trying to get them all centrally located. So, when I die, I'll die in the barn, not 15 miles from here. So, it's one of them deals. Okay. Does anybody have any questions for Mr. Melons?

Okay. Thank you. We may call you back up. Is there anyone here to speak in opposition to this request? You're w you can come up to the microphone if you want to. been here. I'm Helen Benfield and I own some property that connects to uh to the Mullins property and I just want to make sure that my property is always agriculture and I so I don't know if we're if you're asking for residentialism.

No, he's asking to to be all A1. I just want to make sure that I don't want to you know if anybody I don't think anyone has been on this planning comm land. I don't do anything with land. I live in the country. I love it. It's just great. And uh and my pastures I do have a a cattle operation and my pasture does go up to his uh property and I just want to make sure that Are you that? He's asking it to all be A1. Part of it is A1 and part of it is residential right now. So, he's wanting it to all be. Yeah, that's I'm happy for him to do that. Okay. Thank you.

Okay, so that was an in favor. Is there anyone here in opposition? Okay, thank you. With that, we'll bring it back in to commission. I make a motion to approve the request. Seconded. Oh, so many seconds. We have a motion and second. All in favor? I. Any opposed? Okay, that carries. Thank you. We will move on to um Ryan, I think you have the Pulk Street.

I do. This is a reszone from R2A to R2. Um located at 603 Pulk Street. Uh the intent uh from the applicant is to put a duplex on this lot. Um under our zoning code um R2A requires 100 ft of frontage. R2 requires 50. The slots's roughly 66 ft. So that is why there is a reasoning request to go down to R2 um to reduce the frontage required for the duplex. Any questions for now? Okay. Is there anyone is the applicant here?

Thank you. If you'll just state your name and address, please. Uh Aaron Davis and I'm from Greenbryer, 11 Berk Plat Drive in Greenbryer. And uh basically the lot, like he said, the lot width is too big for uh to build on an R2A and we want to go to R2 so they can put something on. That's pretty much it. And you're good with all there. Okay. Okay. Thank you.

Is there anyone else here to speak in favor of this request? Is there anyone here to speak in opposition? Okay. Thank you. We'll bring it back in. I make a motion to approve. Okay. We have a motion and a second. All in favor? I. Any opposed? Okay. Motion carries. And we will move on to I believe our final item of the night. Ryan, you're going to start us out on this one on Ferris.

Yes, ma'am. This is another reszone. Uh this time it's R1 to01 at 959 Ferris Road. Uh currently there is an 18,800 foot single family home with a 520 foot detached structure. Uh these will be removed during uh redevelopment. Uh this lot uh the intent is to serve as an access drive to the commercial properties between Ferris Road and the Chucker Creek Trail. U the goal is to alleviate traffic congestion concerns along Prince Street and Ferris Street to all of the new commercial development that's been uh developed there. Um the applicant is here to speak on it. Uh the reasonzoning is consistent going to 01. Um again, this is for an access drive to try to get some traffic off of Prince and basically be a connection for all of those uh commercial developments there. Any questions for now?

Yes, a quick question. Um the access that would occur uh once the lot's demoed. Um is that in lie of that corner site having access from Ferris? It is. It'll basically be cross access for everybody to use throughout the entire development all the way down to the to the creek. Is this kind of going to model over like what they did on what they did on Andes and Starbucks and all that. You know what I'm talking about? Yeah. It'll be a street a street that just goes through so that there's access so you don't have to get on Prince Street um and have all those curb cuts to get off.

And those of you that were here, if y'all remember, this was a split decision. Um we voted and part of my concern has been alleviated because of this because it was going to come out very close to that roundabout which seemed like a lot of traffic. Now that it's a little further back, I think it's going to be, you know, a better Do we have that aerial? This view does not I think they've got it where y'all can that's it. So now show where it where originally it was going to come out closer up there. Right. Like right in there be right at the back of the bronze where Bronze was where Bronze was and it was going to come across there. But now it's going to be further down like a

and has since acquired additional property which has push it even further south. So, and that was I know some of the commissioners concern is that all of that going right there into that Prince Street roundabout so close could have um you know backed up traffic in and out. So, um but anyway, with that being said, any other questions for Ryan? Okay, if the applicant's here Oh, sorry. only again I apologize only because maybe I wasn't here for the prior ones but is there going to be left access out onto Ferris from this location? Well, I I think the applicant Yeah, we'll let the applicant. Yeah, I think he can help us with that. I had that same question. So, Yep.

All right, one more. Ryan, my understanding is the road hadn't been designed yet, but will it take into account like a landscape buffer on that south edge? Uh, we can't condition. This is just a resoning. Um, so we can't condition a landscape buffer now. Everything that's been built that has a conditional use permit, uh, Bronms has a 20 foot buffer. Um, all the rest have a 30- foot buffer, um, as of right now. So, there is one that exists. Thank you. Mhm.

Shadracks. They'll connect all of them. They'll all have a back access. The access will run close to where Tucker Creek is, the trail. Okay. Any more questions? Okay. And if the applicant can please state your name and address.

Good evening. Troy Rice, business services coordinator for the city of Conway. My address is 5020 Bay Hill Drive. Um just a couple of things in addition to what Ryan has already shared. Um, you know, Brahms's Restaurant has received approval to develop to a lot in the lot adjacent north and they will actually be purchasing from us just a small sliver of property on the very north part of 959 Ferris and that will allow them to uh enlarge slightly enlarge their storm water detention which will also be beneficial to that area as well. And um so we've been working hard with um internally and with the commercial property owners to make sure the the whole project is beneficial not just to uh the commercial uh properties but to the citizens of Conway as well. And um I'll just say on the front end, we're going to work equally as hard with the the residents in that area to make sure that we minimize any disruption to to the surrounding neighbors. But we feel like uh overall that this um cross access is going to be highly beneficial from a traffic standpoint um to the citizens of Conway for sure.

So what else would you like for me to to share? Speak to the buffering that you that Mark was concerned with.

Um we have been talking about what it will look like. Uh first of all, we're going to uh keep the access on the 959 Ferris slot. We're going to keep that access as far north as we possibly can. So to create as much space between that piece of property and the Southwicks who own just to the south of that of that property. I visited with Miss Southwick by phone uh a week or so ago and pledged to her that we are going to fence that across there and do some landscaping. Uh we're in the design work on that right now. Uh so I I don't know exactly what it might look like or what we've thought about that. um with with uh Routollos's on the far western end uh having to uh bring some fencing in. My guess is we're probably going to try to match that look so that once uh some interior uh more development occurs on the interior uh behind Don Pepe. We hope to to see that go across there so we'll have a matching look all the way across there. But at a minimum, I'm going to say we're going to put an 8ft fence there with some landscaping and dress that dress that area up with some green space right through there. Um, we don't know exactly once once the cross access reaches uh Miss um Castro's property, uh, the the Don Pepe location. We don't know exactly how it's going to cross that property. Uh, we do know that there'll be a point A and a point B, and it will it will eventually get there. There will be a piece that's created uh on the south part of Shadrax that will attach into routollos. Um but as you come off of Ferris Road, we do know that what you will do is you'll come off of Ferris Road and just as you enter the property, you'll tee to the north. You'll go to the north right there and there's already a public access across there. So you'll come in, you'll turn to the north and you will then Y to the right to go

to Brahms, to the left to go to Don Pepe, and then you can cross access all the way across that way. And we're hoping to create a straight shot across once you come across the Ferris Road access. We're hoping to create a straight access across there, but we've still been working with some utility locations and things like that, but it will have a complete access one way or the other all the way from Ferris Road to the Routolo's uh restaurant across there. Any other questions for the applicant? Somebody, will you be able to turn left the street?

Yes, we anticipate you'll be able to turn left out of there onto Ferris. that will be that will be the width of a city street uh across there. We don't think it'll be a name city street. We think it'll it'll remain an access. And we're also hoping this is one of the other things that we're working on is we're hoping to include some pedestrian access across there so that eventually when we have a sidewalk connection down Ferris Road, pedestrians could then come all the way across the the the development and uh access the trail on that side over there. So that's what we're kind of working toward uh as the end result of all this. Okay. Any other questions?

Okay. Thank you. Okay. Is there anyone else here to speak in favor of this request? Okay. Is there anyone here to speak in opposition? Okay. With that being said, let's bring it back in. Make a motion to approve. Do we want to make a condition on that to add a landscape buffer of some sort? We can't. We can't condition it. I asked that today. Yeah. Yeah. Only if it was a cup. Do I second? We have a motion and a second. All in favor?

Any opposed? Okay. Thank you. Motion carries. It's being built by the city. Emma's last words. Yeah. Um, okay. We our last um Ann, do we have any announcements or business? No, we're from the September meeting. We'll do a presentation um of the zoning re. You have that. Does anyone have that date again? We want to just It's September the 4th. We're going to have a public hearing

at 5 at 5:30 in this room. Um, you'll all get invitations with a a draft. We're we're cleaning up that language right now, but um you'll all get invitations to it and with a draft of what the um the changes are. So, you can come and listen to the public and their questions and that sort of thing. And then at the September planning commission, we will have taken all their public comments, incorporated that and do a presentation to the commission um for you guys to consider and then take a vote on it the following month. I believe October. Yeah.

Okay. So, if y'all can get that on your calendars and be here for that, that would be awesome. Love to have you. Okay. So, you'll hear the presentation a couple of times, but they may be a little bit different because we intend to take public comment into consideration before we actually present it to you guys. Okay. Anybody have anything else? With that, I will take a motion to adjurnn. Make a motion to adjurnn. Motion second. Second. All in favor? Okay. Good night. I know.