Planning Board - Regular Meeting

Let's call this meeting to order. Um, could we call the role? Uh, Mr. Woodin here. Mr. Hicks, I'm here. Mr. Fox here. Harbell here. Miss Savage here. Miss Condo Dematraki here. Rosenberger is absent. Excused. Uh, councelor Todd [clears throat] here. And Mr. Kison also not here tonight. We do have a quorum. Okay. Um, we have [snorts] Yeah, we got everybody. Let's have uh item three on our agenda tonight is the approval of the November minutes. Would someone like to make a motion to approve those no December? It says November on my note here, just for the record. I read November and said, I knew it was wrong. I will move approval December.

Motion. We got a motion to approve those minutes as submitted with architectural with uh Sorry. Yes. A motion to approve those minutes as submitted. Do we have a second? Second. All those in favor? I opposed. That motion carries. Uh, quick agenda overview. I don't think any changes have come in late. Correct. Correct. No changes. So, we will move right into item five on our agenda. Design review applications by consent. Those of you in the audience, if anyone has any questions regarding I'll pull a couple here, but items 5A through 5J on our agenda. Um, are we pulling 5A? No.

No. So, items 5A through 5J. If anyone has any questions regarding those applications with the architectural design review uh recommendations, if you could make yourself known. If not, any member of the board want to pull any of those items off of architectural design off of consent. I'll make a motion to approve the um [clears throat] design review applications by descent with their comments. All right, we've got a nicely formed motion and a second. Any discussion? All those in favor? I opposed. That motion carries. Uh, item six, moving right along on our agenda to item six, determination of completeness by consent. We need to read that into the record.

I will. Uh, Will Cox and Barton Incorporated on behalf of Dave Ally Associates LLC and Bank Chevrolet. Request approval for a major site planoint application and a conditional use permit for certain uses in the Aqua Protection District for the construction of a parking lot and other site improvements at tax map 782Z. Lot eight addresses 234 Airport Road in the highway commercial, single family, residential, and open space districts. Okay. Uh staff has determined this to be a development of regional impact at the December 17th meeting. Uh we need a motion, a second to determine the application complete and set the public hearing for the February 18th meeting. Would someone like to make that motion? Second. Motion has been made and second. Any discussion? All those in favor?

Opposed? That motion carries. Brings us rapidly to item seven in our agenda tonight. if we could read that into the record.

Thank you, Mr. Chairman. This is Eastern Development requests approval for an amendment to a major subdivision application and recorded subdivision plat to grant certain waiverss from the subdivision regulations to allow Batuma Cape Cod Burm in place of vertical granite curbing throughout the common private drive. Do not require street trees along the full length of the common private drive. Instead, limit new plantings to the culde-sac area and allow existing trees along the approach to credit towards compliance. to allow a common private drive length of over 1,000 ft and to allow a common private drive with three inches of opportumous pavement instead of the required 4 inches at tax map 11Z lot 251 addresses 15 pothole pond in the open space residential district.

Okay, let's get a staff update on this. I don't see the applicant here. Um we'll see if we can get through staff update and then see if he pops in. uh as was discussed with the board back in October and further in a separate pre-lication design review meeting last month in December, uh the applicant is requesting amendment to the previously approved subdivision application that was signed by the chair and clerk on June 2nd of 2025. I'm not going to rehash and recap the full scope of the request as the board is no doubt familiar with Mr. Taber's uh request at this point. Uh staff is recommending denial per the recommendations in the re in the staff memo of the amendment due to the applicant not providing a complete revised subdivision application plan meeting the requirements of section 16 of the subdivision regulations which includes a signed and sealed New Hampshire licensed professional responsible for preparing it and chapter 4 design standards of the subdivision regulations. Uh the lack of that information uh basically renders the board unable to make u adequately review and consider the amendment application. Um there's really nothing in front of you that you can act upon from a plan standpoint. Uh in the event that you do have specific questions regarding the board's process regarding the applicant's request, uh the city solicitor is here tonight in the event the board need guidance.

Okay. And again, I invite the applicant to come up. I don't think there's anybody from the public here u to speak to this application nor the applicant. Um, given what we know regarding the application, given the staff report that we've got here before us tonight, uh, I'm inclined to assume that the I don't know if I want to say assume, but the when the applicant was here before, they were asking for, uh, specific amendments, the specific waiverss, and we just do not have the information in front of us. I I don't want to deny it outright. Maybe we deny it um without prejudice so he can resubmit if there's tolerance for that from the board's perspective. Can we do it all in one? Tim,

you could deny the application without prejudice for the reasons based on the staff memo uh for the uh lack of submitted information and uh as also noted the the missing application fee. Okay. And we don't have to do waivers individually. You do not have to do the waiverss individually. If you're dismissing it without prejudice, that will give Mr. an opportunity to [clears throat] resubmit a proper application with the information for the board to make a decision. Okay, that sounds good. And just again, if anyone has any comment Yeah. Does anyone have any comments regarding this application?

If not, we'll close the public hearing and I'm going to make a motion that the application be denied for the reasons that the clerk gave us tonight uh without prejudice um and let the applicant come back in with a fully vetted plan and uh and be able to move forward. Have a second. Second. Motion's made in sec and seconded. Any further discussion? Guess we're good. All those in favor? I opposed. That motion carries. We'll move us right along to item eight on our agenda. We could read that into the record. Public hearing section of the agenda.

Thank you, Mr. Chairman. This is Nobus Group on behalf of the Conquered School District requesting a public hearing in accordance with state RSA 67454 for the construction of a new 205,562 foot middle school and associated improvements at tax map 7914Z lot 981 addressed as 144 South State South Street in the single family residential district. Single family residential district. All right. Uh if we could get a staff update on this.

Thank you, Mr. Chairman, members of the board, this [clears throat] project is for the construction of a new middle school and associated site improvements for the conquered schools district at the run, [clears throat] excuse me, the Reynold Middle School property at 144 Cell Street. Uh the school board as you all know is the elected governing body responsible for the ultimate funding of the project and the planning board's role in the process per 67454 is a non-binding review of the normally applicable land use regulations related to the construction aspects of the project. In accordance with that state law, governmental land uses are exempt from the local land use regulations. But again, the board should provide any applicable and appropriate feedback to the board uh to the applicants relative to the project design for the district to consider as they move forward.

All righty. Welcome to the table. If you guys could state your names for the record. Thank you. Good evening everyone. Chris Nato from Nobis Group. I'm Tina Stannisoski from HMFH Architects. I'm Rebecca Brown from Greenman Peterson. I've been doing this for a long time and you broke my iPad with this plan set. They had to break it. [laughter] they had to break it up into three sets to be able to download to to the iPad. So, welcome uh to the table. And again, just for the record, we we are here as a 674 application. So, uh non-binding, but we do want to be able to at least weigh in on the and and hear the public testimony regarding uh issues that that may come up. So, welcome to the table and uh tell us about the plan. Thank you. I didn't know they're doing a new school in conquered. [laughter] First time hearing of it.

That's why we're here. Tell us about it. I will just gonna open up um the site plan rendering yourself. So, I'm just going to walk you through the the site plan. Um Tina will will walk through the building and amenities and then uh Rebecca will be here to um talk about traffic. Hopefully if we get the we get the rendering open. Hey, remove the extension. Yeah, there you go.

All right. So, here's the site plan. Uh the the big white box is is the proposed new school. It's about a 98,000 square footprint. Uh three stories on the front, two stories in the back. Uh just over 200,000 square feet. Um you'll see in a dash line there where the green athletic fields, that's the existing school. Um way over to the right is South Street. Way over to the left is um is Springfield. Um so the the plan is to build the new school while school is in session. Uh we're we're slated to start in early April hopefully with the foundations. Uh we expect new building to be complete around December 2028 which time the students will move in after the holiday break. Uh and then the old school will be torn down and we'll be building the athletic fields in that the place of the old school. So uh we expect full completion in the fall of 2030. And just for the record, the folks looking at it, the dotted lines that are over those fields is the existing footprint of the school. Now,

that's right.

So, what one of the big challenges and and goals of the project was to separate the bus drop off from the parent drop off. So, you'll see uh to the south we have the main driveway will will remain. It'll be reconstructed. Uh but it goes from South Street all the way over to Ko Drive. And that's if you can just down a little bit. There we go. Uh we'll tie in the Abbott Downing driveway. Uh we'll have a little bit of extra parking for Abbott Downing that will be lost as part of redoing the access road. Um and then that traffic can exit out onto Conent Drive or it can turn in to a parent drop off that'll run to the front of the school and then those folks will access exit onto Conan Drive. Uh there's also visitor parking out front. Um and then on the north side of the school where you see the six, that will be the bus loop. So the buses will come come in off of Cornell Street which will be changed one way. Uh there's also a staff parking lot up to the north side. Buses will loop around through where number six there and then they'll exit out uh back onto um Cypress.

Cypress Street. Yeah.

Um again, the goal is to separate bus and and parent traffic. It was a real big concern in the existing school. It's a very dangerous situation. Uh so we've achieved that by splitting the two to north and south. Everybody will come into the main entrance of the school which is on the south on the east side right in the middle. Uh so they'll come from both sides and everyone will enter the building from one one point at the front door. Uh we do we also have emergency vehicle access on the back side around where number nine is. That'll be gated. Uh will also be a service area for delivery trucks. Uh at number nine there that that's a loading dock and emergency vehicles be able to get through there in case there's something going on. We also have along the right side we'll have ambulance access so an ambulance can drive right up to the front door. um on that side where the walkway is. Uh one of the alternatives is to build canopies uh all along the east side of the building so so that um everyone can get in the building undercover once they get out of cars or off buses. So the the the uh the big difference is is the the change of the bus traffic going coming to the north through Cypress uh and Cornell Street. Uh we do have room for the the the bus schedule is basically um two phases of buses. There's total of 19 buses. So first phase is roughly nine or 10 buses and then the second phase comes in after that. We do have enough room for storage of all 19 buses on on the uh the queue there on the driveway. So uh buses should not be queuing up offsite on the public streets.

That'll check off some questions that I got already. So, I've heard loud and clear on the So, thank you for that.

And then on um on the parent drop off, we have right in the loop itself where 11 is, we have enough room for 23 uh vehicles uh to park in there. And uh Rebecca will get into more detail if needed, but um they counted 150 drop offs in the morning, but those are moving constantly. They're not stopped. the real challenge of the afternoon where they had 74 cars that were queued up waiting for uh I'm sorry 74 coming to pick up with 49 sitting there waiting to pick up. So we need enough room for 49 cars which we have uh in the bus loop we have room for about 20 23 and then the others will line up down the the site driveway towards South Street. So plenty of room for uh for pickup in the afternoon. That was another key to the to the design. As far as parking is concerned, we have a total of 194 spaces. Uh, plus we're showing 18 spaces along the main driveway, but we're going to add a few more to get 30 to give Abbott Downing back what's there now. So if we add those 194 and 30 and the existing parking spaces at Abbott Downing were about 300 spaces total.

That's substantially more than was there now. Yeah. So there's about 115 spaces at Runlet now. Yeah. Uh and I'm not sure what's at Abbott D, but it's uh Yeah. So So you're 225 230. We're going to 300. What's the What's the impetus for that? What's driving those additional spaces? are there not there's not enough there's not enough now there's not enough parking for teachers

particularly on on Cypress Street with staff parking you got people parking in the road and in the on the grass and in non-parking areas so u there's a challenge there plus during the bigger events uh we we want to make sure we have a auditorium can fit 450 in the auditorium and then the gym has bleachers seating for 900 so the 300 spaces is um meets the 900 seats. Okay.

So, we're looking at uh disturbing about 20 acres of of land. We we've designed storm water controls. We have uh a bio retention ponds in the north where you see five at the north. We also have a rain garden just south of the building also a five. And then way down to the south we have another bio retention pond number five. So that's going to treat the storm water runoff that currently has no treatment whatsoever uh before it runs off into Bow Brook over the east side. Everything will discharge over to Brook. The goal is to for this building to be net zero energy. So um we have a lot of of energy conservation measures going into the building. Solar is a big one. Uh we're certainly will be solar on the roof, but in the southern parking lot right around number 11, uh we're proposing solar canopies over the parking. So that's why you don't see any trees in that area because there will be solar canopies there. And additionally, we're proposing uh we're installing ground source heat pumps. Uh so those wells will go up around three, four and seven underground and so those will provide u the energy needed to heat and cool the building.

What if four is basketball court? Yeah, four is basketball court, three is a playground, just a very modest playground for the middle school kiddos. Um again you would you won't don't see trees up in three four and and near seven because we have those ground source heat pumps. And then uh athletic fields we have a multi-use field number one be soccer lacrosse football practice if necessary and then we have two soccer fields at two. No baseball.

No baseball. Uh the building committee and the school board decided they did not want a baseball field. So wow. So I did out of the sorry ask as we go here because they come to me and then they're out of my brain but out of the myriad of questions I did get most of them were around bus travel and through the streets. I did get a question about solar. So that's good and thank you for that. The other question was about lighting the fields. Um and No lighting proposed for the fields. All we'll be doing is parking lot lighting and and uh lights on the building. Okay.

Um so that's that's the site. Tina, if you want to talk a little bit about the building, have a look at the building.

So I have some renderings that we can look at that are still and I also have a video that I showed the um architectural um board a couple weeks ago that I can try to plug in and make work if you like to see that. Um, so this is the corner of the building that shows sort of that main street kind of entryway that the kids will walk up from the parent drop off here on on the south side. The buses will drop off up here and everybody will go into the main entrance which is right here in this guy. Um, these are the classroom pods basically on this side. They're three stories. Um, they back up. So they this could be sixth grade house, seventh grade house, eighth grade house, or they could do it by floor. It's great on the first floor, 7th, eighth. It's very flexible. Um, you could see that canopy walkway cover that Chris was talking about there. Um, this is sort of a more direct uh look at the main entrance. Um, again, this is main entrance here. There's the canopy. We're proposing a small green roof over that canopy. Curtain wall to the sort of main street behind. This is the media center up above. classrooms down below. The auditorium's further back. And this is kind of a view from the back of the school where there's that nice kind of courtyard area. This is the cafeteria inside the school. So, the kids could come out here and have lunch outside. This will have an ornamental fence kind of closing off this courtyard, so it'll be a safe spot for the students. Uh these are the art rooms that look out over it. And then you're also seeing on this side a multi-purpose smaller gym. And then the gym here on the second floor. The gym is stacked up above the mechanical spaces um and the kitchen. This is a really small site for the school, so we made the footprint as compact as possible. Um

these are some of the the elevations, the flat elevations, a little easier to read in the renderings I showed you. Um we are still working with the district on color selections, but the building will be a masonry building um that's economical, it's durable. Um it may be a mix of CMU and brick. Uh we'll be working with them over the next couple months to look at um samples and choose colors. Um we're thinking that the main brick for the building will be a very similar brick to Abbott Downing. We want to create a nice cohesive campus there. Um, and then we will be changing up the brick color um to break down the scale of the building, you know, so these insets may be a a light gray color masonry. Um, and we're also thinking about some pops of color. Um, we've talked in the last meeting about maybe having the operable windows be a pop of color. Um, we do have some sun shades on the windows that are metal and so those could also add some color. Um, so that's a work in progress right now. Any questions?

I'm gonna try the video. What do you think? You want me to unplug and try it? Yeah. So, while you're doing that, could I ask a question about traffic again? Absolutely. Yes. So, I'm sensing your logic was to have the fewest number of vehicles on um the streets like Noise Street, Cyper Street, No Street. So that's why you have the buses only and the parents coming in. So you have what you say 149ish cars coming in off of South Street, right?

Um any thought to whether parents go rogue and try to come in the backside because I mean that is additional impact on those neighborhood streets? Yeah, and we know that there are parents who are doing that now. And I think part of the reason parents are doing that now is because particularly in the afternoon um with the stacking of traffic that happens in two lanes on the site right now, you get trapped in there waiting for you the person at the front whose kid is taking a long time to get out and get into the car. Um, so parents will just pull up all over the place on the side streets around um to avoid getting trapped on the driveway. With what's being proposed, there will be um sort of like a parking lane for parents up against the curb and then a bypass lane next to that so that you won't get that situation where parents are becoming trapped. Um and so that pickup lane will become a lot more efficient in the afternoon and hopefully um decentivize some of that parking that is occurring out in the um out in some of those side streets as well. Yeah.

Great. Thanks. So, looks like you got it. We've got it. This is sort of walking up the, you know, the main kind of parent drop off road. And we're going to pull into the site here. This doesn't have all of the trees modeled so you can see the building better. Um, yeah. Driving up on the curb. Yeah. Ballards here, so you can't do this. [laughter]

Old looking middle schoolers. It's a community building. Everybody's going to use it.

So, this will be a nice area for parents to watch the soccer games. If it's raining, they'll be able to stand under cover. An area for people to hang out after school, before school. The principal is very um determined that everybody will use this one main entrance. So, we created this main street to bring everybody to that singular point. There'll be solar on all of these roofs of the building. We're coming around the back. The music rooms are on the left hand side. The auditorium's on that left hand side of the courtyard. We're coming around to see the gym and the multi-purpose. There's the loading dock that Chris was talking about. And then we're coming around the front again, which is again the classroom wings. The solar canopy is not shown in this, but that'll be out front.

Is there solar on that canopy there as well? On the walkway canopy. Yes. Yeah, we'll we'll maximize the roof so we don't have to do as much in the parking area. So, the intent is net zero. The intent is net zero. So, we're working with our engineers right now on the energy model and sort of working with the district on um how they purchase the energy and so we'll know very shortly how many solar panels we need and then we'll be able to start laying out the the canopies.

It's an interesting design. What's the What's the driver behind the narrowish windows? And I I don't know. The green's not anything specific. I'm sorry. The green's not anything specific, right? As far as the the little green dots there. It's just a rendering. Yeah. And that that zone of the building is actually sort of like an admin tower. So there's the nurses on the ground floor and then we have counselors up on the upper two floors. Okay. [snorts] Um and then the main administration is on the other side of the main street as you come in.

Okay. So that sort of denotes a different part of the building. We were trying to be representative of what was happening in the spaces behind. And again, the bigger window that you see on the right hand side, that's the media center. So there'll be a nice uh seating area, comfortable seating with that big window looking out over the the fields. And then the louvers on the window on the right, those go down or those just stationary there, right? Oh, no. They're stationary. So, they're blocking sort of the glare coming in from the sun. Um, I think one of the other questions that came up, all of the mechanical are inside pen houses, so there's none on the roof. They're all completely enclosed. Questions?

Yeah. Uh, the fields. I know that uh for a lot of hob around town looking for a turf field. Would any of those three be a turf field going in or are they all grass? Right now, they're grass. Are they irrigated? Yes, we have irrigation in there. Great. Okay. Other questions? No. All right. I'm going to have you guys step back. Yes. Um I'm sure there's some questions. You want me to unplug and replplug? Uh no, you can you can leave it if you want. Leave it.

Yep. Have people sit in the middle of the two seats to the right. Thank you. Um, we'll take whoever wants to come up first and then if uh you want to queue up, just get to that table and sign in uh and go from there. But who'd like to offer some feedback? And just again for the record, we we got feedback. If you submitted feedback to the uh to the board, to the uh the planning division, it comes in our packets. So, we see all the emails that come in, the comments and the questions and the concerns. Um, and again, I'll state it for the record. I'm a I'm a butter. I live on Harvard Street and I am concerned greatly about the buses coming up and down uh Noise Street. So, I'll set that tone right out of the gate. Come on up. Uh I'll set that tone right out of the gate. And like I said, if someone wants to come up and be second, just come up to the seat up there, sign in, and we'll uh and we'll have you come up afterwards. [clears throat] How are you? Welcome to the welcome to the table. If you could state your name for record. My name's Deborah Samaha. I live in Ward 7 in the south end.

Right down. I'm sorry. Right. Right down on the table down there. Sorry. Okay. Okay. Deborah. Um, I just am here to um just trying to understand um I understand that uh the school district is here and reviewing these plans with you, but they're they're not any from what I understand any binding or I that's probably not the right word. Is the right word right?

But so they're supposed to take your recommendations. No, what what this is this is what they call a 674 application, which means it's government land, city land. We don't have the ability to dictate they have to do this or they have to do this or we don't like this or we want this changed or we want the the ephus of the building to be a different material than brick or or whatnot. So, we can we can hear the public testimony. It gives everybody a chance to to come to the table and say, "I don't like this or I don't like that." that they take that public testimony under under advisement and and may re may change the plans, but they're they're not required to take to do that. And in a regular planning board situation, most of those recommendations that come from us are requirements to say if we're going to approve it, this is what you've got to do. So, okay, this is fairly well baked. Um, as far as the the the where it's situated, how it's situated. The questions that remain regarded, uh, some, you know, turnings and and and access points are still up in the air for us. Anyways,

yes. So, I did was able to read through some of the documents that you provided tonight. Um, I didn't realize the supplemental addendum was 107 pages till tonight. So, crashed your iPad, too, didn't

Yeah. So, I didn't I [clears throat] didn't get through all that, but it does seem that the city is recommending um an additional traffic study, and I certainly hope that that is done. Um because I do think there are concerns, I have heard concerns from neighbors about um about pedestrian, bike queuing, all those kind of things. And I know early on when the school district was looking at the sites, one of the reasons they cited for not wanting the runlet site was because they would have to quote reconfigure Cypress Street. So, I'm I still [clears throat] am not quite sure what that means at this point, but I just want to I I just really hope that you will um I don't know if it's going to be the city's responsibility or the school district's responsibility to do some kind of a neighborhood uh traffic planning debriefing session because I I do know that there there are a lot of concerns um about that um and um I know that I read that the um city master [clears throat] plan, pedestrian master plan was looking at sidewalks on Noise Street at some point in the future, but it was number 41 out of 117. So, I'm wondering if there's any ability to repprioritize that because of the um route changing now coming maybe more down Noise Street for the kids. Um so, I'm a big proponent of, you know, walking and biking to school and just making sure it's done safely. So, thank you.

Okay. Thank you for your testimony. Come on up. Welcome to the table. If you could state your name for the record. Mila Paul. Mila, how are you? I'm fine, thanks. Um, and I a fellow Harvard Street alum. Yes. Yes. And, uh, so yeah. Um, definitely sort of hits home. Yes. Uh, and I am concerned about Cypress Street. I think that the points raised by the person who came before me today are I am in full agreement with her about those concerns and the traffic

and uh thank you for paying attention to all of those concerns. Absolutely. Um, and I also just wanted to uh bring up the question of um whether the footprint of the school and uh the square footage is truly appropriate to the expected demographic for the student body. Okay, we can certainly ask. Is that pertinent to the application? [clears throat] more of a school board question than it would be a planning question for the

the board's role in this is to look at the construction aspects of the project and provide non-binding feedback to the district for them to consider as they move forward. The programmatic functions of why the building is the certain size and those things are more elected body uh questions than uh planning board questions.

Okay. Um well I I would hope something could be said uh because it uh as far as I understand the middle school population is not expected to increase and that building is considerably larger and I believe that because it's larger the capacity is also larger. Yes, I understand that school board. Um but yes, and I thank you again for paying attention to these important concerns in terms of Cypress Street and um parking situation because yes, that's my backyard. Y Thank you. Thank you. Should I write my name? If you can do it on the other sheet down there on the move down below. Yeah, should be down below.

Actually is move back now. Sorry. [laughter] Whoops. Just pulled that right off. Hi, welcome to the table. If you could state your name for the record. Nicole Fox. Hey, Nicole.

Um, so, um, while I'm speaking only for myself tonight, I have a somewhat unique, um, perspective on this. I am on the city's TAC, um, committee as well as the middle school building committee, and I'm a transportation engineer by profession. Um, in the interest of brevity, I will say that um, I read the traffic study and I also read the comments um, from Karen Hill um, in that report and I agree with everything that she said in particular. Um, I think that it would be really helpful if um the school district were to um include a far better evaluation of bicycle and pedestrian safety for access to the site when they change the access to the school by moving it within the site and the driveways. Kids will be coming from different directions than they necessarily are now. Um, and while I fully understand the advisory role that the city has in this, I think it would be appropriate for the school district to identify what improvements are needed even if who is responsible for making those improve improvements is left undecided at this time.

Outstanding. Well, thank you. Thank you very much for your testimony. Who's next? No. Last chance. All right, we'll close the public hearing. Um, any other comments, questions from the board? Why don't you have come on back up? Curtis,

just uh from a staff perspective, if I if I may, Mr. chairman. Uh the the staff comments as you know in the packet from both planning, engineering and traffic uh transportation all are looking at what normally would be applicable by our regulations and providing those comments to the district. Um the the major concerns that the the city staff has raised [clears throat] and what would ask the district pay particular attention to one is we understand that a drainage analysis is forthcoming because the AOT AOT permit is still to come. Uh but at this point we have not had an opportunity to look at the drainage and storm water impacts uh in the report format for this. And then secondarily, as you've heard from the members of the public, uh we are asking that the traffic study be looked at, updated to include the revisions and additional information uh recommended by the transportation engineer to make sure that a uh the the report the traffic will function as the district is intending to and that there's additional clarity as the city and the school district to move forward with uh what improvements may be necessary at the certain points in the future. [clears throat]

Okay. Uh, thank you, Tim. And and I just want to get it on the record for for my own edification and again the people that have reached out to me directly. Um, traffic patterns for the buses, generic bus coming from the other side of town, comes across South Street through town, uh, comes up to Clinton Street at McKe Square. Where do they go? What's their what what's what route is every single is every single bus going to follow the same route? Obviously, uh, and then where do they go? Do they go to Noise Street? They go to Cornell or one of the streets that pop over.

Yeah. Are you able to pull up the figures that Becca has? Just for the record, the city was not asking us to do an additional traffic study. They're asking us to refine the existing traffic study that that was already done. So, um Rebecca, do you want to talk about buses and where they come from and uh how they operate through the

Yeah. So essentially, um, buses will be coming in via South Street, turning onto Noise Street. Um, from Noise Street, they will travel westbound down to Cornell Street and take that lefthand turn onto Cornell. Um, and then take the right-hand turn into the site through um the upper staff parking lot and loop back around into the bus loop where they'll um load or unload the students. when they exit, they will be traveling um back out onto the driveway onto Cypress Street, um which is one way right now. So, they will be required to take a right-hand turn and travel down Cypress Street to Noise Street where they would then uh take the right onto Noise and back out towards South Street. Um all of those buses would be coming out through South Street. Um with the exception of um potentially any buses that need to travel out Clinton Street to the west, um those vehicles may take a left um back onto Noi Street to get out in that direction um through Cornell.

Okay. So, those buses are all heading back to the central parking location, which I think all of them would then turn left out of No Street onto South Street. Uh I'm sorry, yeah, South Street and then go into McKe Square from there. Right. as they're headed back. So, you're talking about like after they drop off after they drop off. Yeah.

So, again, just for the record, I live in in the area. I live right on Harvard Street and I've driven up onto Noi Street, take a left off of Harvard Street and come up to that bottom for almost 30 years. Um there is a lot of kids walking across No Street headed to school. Um they come from, you know, down past McKe Square. They filter up through there and we have a lot of kids that walk through there. I'll sit at that intersection. So, not intersection. There's no lit. There's not a lit intersection. It's not a nothing there. I'll sit there for some time waiting for kids to go across. I can't imagine buses coming up and down that little hill. Uh there's a small little rise that makes it hard to get out and pull pull your nose out to get out. There's three or four uh houses to the left of Noise Street on South um that have multif family houses in there and they park in the street all year long. So, there's cars all the way up to the the stop sign that are there. Hard to get out, hard to see, hard to see incoming and outgoing traffic. So, I'm really concerned and I'm I'm you know, I'm expressing it for the neighbors that didn't want to come. Um I'm really concerned with the buses going up and down that street day and night. Uh not not for the noise as much as for the as for the safety of the kids walking across it from and to and from school. So there there's there's got to be some, you know, there's got to be some way to get those things in there. I know I know I understand the the delineation of the front to the back and the have the B buses come in one way and the kids come in the other, but there's got to be some, you know, some thought to be a little bit different uh route to get in there. No street isn't made for buses to go side by side [clears throat] street. So when they're coming in and the other one's going out, there's not enough room on the street. So, and people park in the street all the time. So, my thoughts, I'm not test I'm not testifying here. I am kind of, but it's a I wouldn't do this if it was a a planning board meeting, but it's a

public feedback session. So, I'm giving you public public feedback.

Yeah. And um one of the things that was asked for us to look at too is this the sight lines like you mentioned um with it being difficult to see as you're coming out No Street onto South Street. Um so we will be adding that information into the traffic study as well. Um we've also um we've already actually started on it pulling together um mapping that shows where there are sidewalks on both sides of the street on one side of the street. No no sidewalks provided so that we can find those critical gaps and identify them um for you know prioritizing the um pedestrian accommodations in the area. Um and we will be looking at, you know, Noise Street, Cypress, and Cornell for how that all works with the um the buses and pedestrian traffic that we'll be mixing there as well. Um those were all key points that came out of the comments from um the city staff that we've already started working on um addressing those. So, we [clears throat] will be including those in the traffic study.

Yeah, I can't imagine there's enough room to turn a bus off of Cypress Street onto street. Um but I'm not a I'm not a traffic engineer. There actually is. We did include in the um the original traffic study vehicle turning path diagrams. That was one of the things that was asked of us was to um look at the vehicle turning path diagrams. And one thing we did note is that as a bus in the current configuration turns um from Cypus Street taking a right-hand turn on to noise that it will cross the center line of the roadway.

Um so we do have some recommendations there for how to shift the bus. um a little bit further to the left where that's a one-way road. There's extra space that you can do that and shift back the stop line on Noise Street so that um there's not going to be a bus stopped as a as one is turning. Okay. Two comments.

One comment is currently the buses do go back there as they do to drop them off after Nordic practice. So the buses do go Cypress and then they back into the back of the school currently. So obviously they're able to make the turn radius, but whether or not they're they're crossing over a certain line, I can't identify that because I'm not in traffic. Um so I see that they're able to do that currently, although it's a different configuration being as it may right now with existing conditions. Um the question that I had in in looking at the site plan as there's the driveway that's on the west side of the of the new building um that is currently to be used for deliveries. Please, you know, if you have any information about like why doesn't it come down Cornell but then exit out onto South Street and going alongside the west side of the building to and then would intersect I understand with the parent drop off but instead of it having to circle back into Noise Street I was just curious nine I know that's the delivery but why does it go

I know that's configured to go um come in go out six and then leave towards that um basketball fields of number four, but has there been a consideration to come in go down where nine is to then spit out on um spit out to to exit out onto South Street? I'm just curious what onto Conit and then onto Yeah, that would seem logical. So, you can come in that way and then turn this way to be on the side of the bus to drop the kids off. that either way whether it's going from north to south or south you could come in drop off and then leave through

so that the buses are not doing almost like this circle in and out of that noise uh Cornell Cyprus all those streets if it could be a oneway out a oneway in and and one way out I was just curious has that been explored and and maybe there has been um I was just curious if there was reasoning why it

it was explored and We're, you know, based on the guidance from from the building committee and the school board, we wanted a total no conflict between buses and parent drop off. So, this was the only way we could achieve it. Um, what you're suggesting was looked at and we could certainly bring it back to the board to for consideration. There would be a conflict, you know, with 9 and 11 coming together um and mixing between apparent drop off and the buses. because these these people are coming this way, right?

I'm sorry, Amanda, but if if I'm not mistaken, if I remember reading some of the the comments uh in previous posts, previous notes, um the the conflict the the piece that was driving the separation was the kids where the drop off is. So, if the drop off is happening way over by 11 at the front at the front door, by the time they get to 11 and 9 where the conflict may arise, they're going to be in their car driving normally. kids aren't going to be getting out way down there to come back to the to the main to the main entrance. So, the the logic from Amanda's that Amanda outlined is is sound. Um where you could have, you know, the differentiation but still keep the the flow a little bit more tolerable, not not loop it back on itself. I think that's was one of my issues too was the looping it back on itself is going to is going to be problematic. Yeah, we can bring that back to the board and discuss it with them.

Or the other way around where they come down because again coming up coming up on on Noise Street is is what I think is going to be the problem. If you came down Noise Street came into the the drop off would be on the wrong side of the bus though at that point. Okay. It's just that I didn't It sounds like you got feedback, but um now as feedback has come in from the community, taking that back to the school board to then say, "Well, this is what we we've heard from from residents that they're concerned about that." Great point, Council Todd.

Thank you. Uh I was just wondering if uh when you were initially designing, was there any consideration given to switching uh the uh drop offs? So, in other words, making the drop off for the bus, I'll use number 11. Uh, and then making the parent drop off be on the north side at number six.

Yeah, absolutely considered. Um, we're thinking that we have trained, licensed bus drivers. That's their job. Um, and so we saw that as less of an impact on the north side in that neighborhood as compared to parents driving, dropping their kids off, picking their kids up, which can be a lot more dangerous, a lot more frantic. So we feel like we really want to we want to keep it shaking your head

keep parents on on the south side where the the the existing traffic pattern is now allow for a very very large Q- line and then you know the the licensed train bus drivers uh on the north side going through a smaller neighborhood just in in defense of of the traffic counts um the the traffic study that Rebecca's company did showed that um with the switch over there's there's actually only a net increase of six vehicles in and six vehicles out daily um based on the traffic patterns but given they're instead of them being vehicles and parents they're buses so they're larger vehicles

so that I think if I remember right you said 43 was the was the total number 23 maybe stacking or or or

yeah there's um space along that parent loop which is uh number 11 for 23 vehicles to stack up in that area. Um what we observed um under existing conditions is that right as school got out there were 49 parent vehicles that were waiting. I wouldn't say stacked because they were stacked all over the place, but 49 parent vehicles waiting for um kids to exit. So we knew we needed to provide stacking for at least those 49 vehicles. Um, so that will stack back onto that main driveway to right about where that walkway comes down between the fields one and two. Um, that's about where the queue would end um as school gets out and then it will start dissipating after that. And within about 5 minutes of school clearing out, um, that queue will have cleared and it'll start to be at more of the rolling queue like you see in the morning where the straggling parents coming up will just pull up to the curb, grab their kids. Yeah. Um, and I think that I think you stagger the buses on the way in, but at the at the end of the day, how many total buses are coming into the to do the final pickup for the day? So there's a total of 19 buses and the intent is to have them come in waves so that there would be about 9 to 10 fe um buses within each wave. That's about what you can stack um along that loop that's labeled six. Then you could stack the remainder coming back around through the parking lot or down along the side of the building where number nine is. Um so there's two different options for where those [clears throat] additional buses could go. For example, if some of us some buses arrive early before that first wave is cleared out, they would be able to stack in those areas without being out on the street.

Council Todd, uh yeah, thank you. Um I I just because you mentioned the queueing, I I know that the traffic study review comments report from our uh transportation engineer is uh says that um the 1265 foot length of the driveway allows for only 50 vehicles to queue. So I guess the question that they had here was the study indicates that 49 vehicles are stacked prior to release to confirm whether or not 49 is the max Q or the average observed. So is that and 49 is the the maximum number that we saw that you observe? Yeah. So right when school got out there was 49 cars that were just sitting there waiting for the kids to come out.

Right. So I just if I can follow up. I guess my concern though then is that you're not really leaving a lot of leeway for uh future student student populations. Let's say if you ended up with a situation where there were more drop offs for whatever reason students riding the bus, you might have a queue that would be longer than the length of the driveway would allow for. So there is some additional queuing space back beyond um where we're projecting it would go. Um so that if there is an increase in population and more students are being picked up um that there's about an additional 400 feet of space there that could queue which is about enough for another 16 or so vehicles. Um assuming about 25 ft per vehicle.

The plan would be to use that as a backup then. Yeah. So that would definitely be able to be used as a backup. Another thing that happens right now um that we are not showing in the future is that parents actually will come in. So once that driveway gets stacked all the way back to South Street, parents start coming in through the Abbott Downing driveway instead. So we do anticipate that you know if for some reason there's a really rainy or snowy day, a lot of parents are picking up or something. If it does stack back to South Street, people will come in through the Abbott Downing driveway instead. So that option will still be there. Those times are staggered. So Abbott Downtown gets out at 2:40 and run gets out at 3:30. 3:30.

Yeah. Okay. Can I just follow Thanks. Um, so I was just wondering, are you actually uh um considering some of the suggestions that were made in the U traffic study review comments in terms of revising the information at all and answering some of the questions that are presented in that report? Are you Yes. Yep. We will be. So, yeah, like I mentioned before, um we're already in the works on um addressing a lot of those comments. Um going through and looking at um you know, sidewalks, prioritizing where um sidewalks are really needed to u make those critical pathways into the school. Okay. So, yeah, we're already looking at that.

Great. And then and then if uh were you also uh considering the recommendation of holding some kind of a public meeting or at least with a notifying of Butters or those folks that are residents of Noise Cypress to be able to communicate the information that you then have finalized I see you waiting for [laughter] that. We will be talking with the school board and and figuring out a way to meet with those butter. So okay, we'll have that conversation with them. Yeah, I was just going to say I just think that that's really very important. You know, we've had we get what we got like five pieces of written testimony.

Yeah. A couple of folks tonight and there's some really common themes there and I think that there are the report um as we had someone testify tonight that they kind of corroborated what was referenced in the report having looked at it and uh the questions that were uh uh the information that was first issued from your report. So I think that tying up those loose ends and really letting the public know what the plans are and I think that would be important. I know the public has certainly lots of questions about financing all that. We're not going to get into that certainly here tonight. U but um but I but I think that uh you know it' be a great opportunity to be able to hear them and uh and provide comments and information. So I would encourage that. Thank you.

Absolutely. Any other questions from the board? That's it. Okay. Thank you guys. Thanks for the presentation and uh again I I think you heard pretty clearly what you know what people got on their mind. So great. Thanks very much. Thank you. Okay, let's move on on our agenda if we could. Uh that moves us out of our public hearing section. Um we've got one recusal coming up for the next one. You want to recuse? Oh no, we're not. Sorry. Oh yeah, we are. Yeah, we are.

I am going to recuse myself from 9A for familial relationship with the applicant. All right. So, for the record, for the record, Matt's recusing himself. We are still with a quorum. So, we will continue. If we could read item 9A into the record, that would be great.

This is Richard D. Barton Associates LLC on behalf of Patricia R and Douglas W. Hicks requesting approval for a minor subdivision application and certain waiverss from the subdivision regulations for a two lot subdivision at tax map 28Z, lot 34, addressed as 131 Shaker Road in the open space residential district. Welcome to the table. So, you thought, Mark, everybody was here to hear you, weren't you? I thought everybody was coming to hear Mark's Mark's uh presentation. Uh, if you could state your name for the record. Sure. Uh, my name is Mark Sergeant and I'm with the firm of Richard Bland Associates. And, uh, I'm not sure how to get the plan on the screen here. I'll go help you with that. Go ahead.

I'll do my quick staff update. Uh, this project is a fairly straightforward uh, frontage subdivision of property. Uh, it's creating one new residential lot of approximately 9 acres uh with the remaining land associated with the existing dwelling containing about 13.8 acres. Uh the applicant receive relief from the zoning board of adjustment to allow for the existing structure to remain within the front setback. Uh in this particular instance, the non-conforming protections for that structure are lost when the lot gets modified. So they needed relief for that. Uh staff is recommending granting conditional approval as outlined in the staff memo. And I believe Kirsten actually has a couple of additional the waivers that the applicant would like to have the board consider as well. Kirsten.

Yes. So the additional waivers as noted in the staff report were for the um they have the existing building dimensions and structures. So they're requesting a waiver to not show those which staff would support. And then um for the abuing properties in section 120822 and 15.031 031 um which would uh require them to show on the abuing properties the existing driveway as well as septics um and staff would support that as well. So when um if you make a motion to grant the waiver you give us the details. That'd be great. Correct. Perfect. Thank you, Mr. Sergeant. You guys covered it for me. So [laughter] pretty much the whole deal, right?

Yeah. Um, don't take it personally either, Mark, that everybody left when you came up to the table. So, other than a few folks that are here for the other one, [laughter]

sorry. Um, so, uh, you folks have seen this before. We were here, I think last year for Lotline Line Adjustment. Um, [clears throat] properties, uh, owned by the Hicks, just north of the Shaker Road School. It's got just over 14 acres. Uh, about 900 ft 950 ft of frontage. uses an existing single family home on there that dates back to 1771, which I found interesting that we had to get a variance for encroachment on uh Shaker Road because Shaker Road wasn't even laid out until 1838. So, um I think the the road encroached on the house in my opinion. [clears throat] So, um the Hicks would like to create an additional lot located at the the very north part of the property here. That lot would be about well 8.92 [clears throat] acres with just over 200 ft of frontage. It has a buildable area of 29,355 square ft. And as Kristen mentioned, uh we've asked for for several waivers. Um and I can list those or

we got them in our packet. Okay. And uh that's that's essentially it. Okay. Questions from the board on this application? Looks pretty straightforward. Any member of the audience have any questions or concerns about this application? No. We'll close the public hearing and move right along. Uh anything else from staff? I think it's pretty straightforward, right? Thank you. Just curious. They'll fill you in when we get to the waiver.

Okay. Great. So again, our uh using as our findings of fact the information that we have in our packets the minimal amount of testimony we heard from the applicant uh regarding the uh regarding the application um we will use those as our findings of fact and make the decisions that we do tonight based on those. So under 9.2 two, to grant the waiver request below from the listed sections of the subdivision regulations based on the evidence provided. Uh, and those are outlined in section 127, 128, uh, 12083, 120830, 12823, and 15034 as well as

as well as 12.087 and 12.0822 and 15.031, which would be 8 through five. Why don't we redo the waivers? Okay. So, so now we'll have A through I with those waivers. Would someone like to make a motion to grant those waiver requests as outlined? So moved. Second. Motion made second. Any discussion? All those in favor? I opposed. That motion carries. 9.3 is to grant minor subdivision approval for the three lot subdivision of tax map lot 28Z35 on address Shaker Road subject to the following precedent and subsequent conditions. And those are outlined in conditions 1 A through G

G and 2 through 7. Uh as well as subsequent conditions 1 through three. Uh would someone like to make a motion to grant minor subdivision approval as outlined? So moved. Second. Motion has been made and second. Any discussion? All those in favor?

I opposed. That motion carries. And that's it. You're all set. Thank you very much. Thanks, Mark. Uh let's move on to the next item. We can invite Matt back into the into the fray and move on to what are we? 98 9B. This is [snorts] Richard D. Bartland Associates on behalf of 87 South Main Street LLC requesting an amendment to a minor subdivision application and recorded condominium subdivision to revise the limited common area assignments of the recorded condominium plan and documents at tax map 7413Z lot 38 addresses 85 to 87 South Main Street in the urban commercial district.

Great. Um we'll welcome Mr. Sergeant back to the table. We won't make him state his name for the record because we know who he is. If we could get a staff update on that. Uh this project is a fairly minor amendment to previously granted minor subdivision and condominium granted in 2024. [clears throat] Uh the approved plan allowed for the con condominium conversion of two existing structures at 85 and 87 South Main. Uh the app is now proposing the modify the limited common area assignments of the recorded condominium plan and documents uh specifically garage spaces on the first floor of 87 South Main. Uh staff is recommending granting conditional approval as outlined in the memo.

Okay. Anything you need to add to that, Mark? Uh, I guess just for the record, the the areas that we're talking about, there's a a limited common area for sign for unit one located here. There is a AC unit located here, limited common area for for unit one. And then the two garages that Tim mentioned are back here essentially. It's that's it. That's it. Yes. Nothing.

That's it. That's it. Okay. Any member of the audience have any questions or concerns about this application? No. Seeing none, we'll close the public hearing. Any comments from the board? [clears throat] Um, okay. We will move on to again 9.1 is the findings of fact. Whoops. Sorry, I was spacing. Um, the um staff's recommended the applicant withdraw the waiver requests because their original approval received those waivers. The applicant did formally request to withdraw those waivers. Okay. So waivers will be withdrawn. We won't make those as part of the motion necessarily.

Okay. Um Okay. So again using uh our findings of fact the information that we have in our packets the submitted by the applicant testimony we got here. Um we will move right into 9.2. Uh staff recommends the applicant withdraw the two waiver requests. There it is. Um so we don't need to do that. Oh do we? No no further. 9.3 is to grant approval of the minor subdivision amendment to reconfigure the limited common area at 85 and 87 South Main Street subject to the following conditions and those are outlined in precedent conditions one uh and 1a uh 2 through 7 and subsequent condition one. Would someone like to make a motion to grant approval of the minor subdivision amendment? Outlined. Motion has been made.

Second. Seconded. Any further discussion? All those in favor? I opposed. That motion carries. And just for the record, Mark, we always bust right through your applications because they're well put together and you you come prepared. So, kudos to you and the team at uh at uh at the company. You guys do a great job. So, okay. Bring us a harder problem next time and we can have you sit up here. We're going to be sitting up here a little longer. So, most of my friends think I'm simple today.

Yeah, that's right. [laughter] All right. Let's move on to item 9 C. If we could read that into the record. Thank you, Mr. Chairman. This is Woodward and Curran on behalf of Radius Recycling, Inc. and Prolarized New England Company LLC requesting approval for a minor site plan application for the construction of new onsite storm water treatment facilities and other certain site improvements at tax map 793Z lot 9 addresses 25 Sanquis Street in the opportunity core performance and open space residential districts. um beautiful downtown uh riverfront lot at 25 Sanquest Street. Let's uh welcome these guys to the table if we could. First,

uh staff update. This is a project calling for the replacement of the existing storm water uh infrastructure at the recycling and salvage yard facility with new proposed storm water treatment system that would meet the environmental protection ay's multis- sector general uh benchmarks for target pollutants for runoff and other associated site improvements. Uh the applicant uh is here tonight. Uh we recommend that we open the public hearing, determine it not a excuse me, determine the application complete, not a development of regional impact. open the public hearing, allow for some testimony, and based on the information we received from the applicant today, uh I believe they're going to ask that the board continue the item to the March 18th meeting, uh so they can make some further refinements to the plan before a final decision is made.

Perfect. That sounds correct. Good evening, members of the board. I'm Ross Sanulis, uh engineer of record. I'm joined by Yuka Ishuka, and uh that's correct. We would like to kindly request that we uh you know uh continue the public hearing but deliberate this evening and uh defer any approval or action until March 18th so we can address any uh the comments that we received uh last week. Okay. Project. Sure. Absolutely. So this is uh as you mentioned beautiful waterfront

property complet Sorry I'm sorry there is a determination completeness component in this. I'm not reading them, watching and moving along. So, uh we have a determination completeness component. So, uh we need to get a motion and a second to determine the application complete not a development of regional impact and open the public hearing. Would someone like to make that motion? Second. Motion has been made and seconded. All those in favor? I opposed. That motion carries. So, we are on the record and the public hearing is open. So, again, thank you. Welcome to the table and tell us about this project.

Excellent. Thank you. Um this project's located just off of Basin Street. So it's uh map 793Z lot 9. Uh the use of the site is a metals recycling facility. Um and as was mentioned in the introduction, the purpose of this project is to comply with the EPA's multi- sector general permit. So the work involved um is really looking at targeting reduction in runoff uh pollutants which include um TSS [snorts and clears throat] chemical oxygen demand uh a series of metals including aluminum, copper, lead, zinc. Um so really this project is intended to clean up the storm water uh discharging into the Marramac that we all love that runs through our communities. Um so the uh as an overview so I can give it turn it over to Yuya in a minute but I would say that um where we at with our approval processes we also have an alteration of terrain permit that's submitted. Um we received an RFMI at the beginning of this month on January 13th. We're working through those comments. We've also have a shoreline filing. Uh responses are due back on February 6th. So, we want to make sure we have a comprehensive uh revised package that that meets and addresses any comments from this board and the community. Um, I will turn it over to Yuya to give a brief overview of the site layout and the components that we wish to uh amend on the site.

Thank you, Russ. Um, so I this is a 40 scale drawing. So um just to show the entire uh approximately 7 acre site, but I'm going to try to keep the extents to here to try to describe the overall um intent of the project. So essentially like Ross said, this is a replacement of the existing storm water conveyance uh collection and treatment system. Um so the limit of work within this uh within this site is limited to the replacement of the existing conveyance system that remains on site today. Uh and a portion of the property towards the south um which is uh which will be housing an above ground storage tank uh a storm water treatment above grade facility uh a pump station and an oil water separator. Um so you can see with these hatchings essentially there is an existing uh storm water drain system which is going to be fully removed and replaced. It's also going to be upsized as well to provide that additional conveyance capacity um along with the replacement of the existing drain inlets with deep sump catch basins um and setting them offline for additional pre-treatment and sediment capture. And then the collected storm water drain is going to uh our collection system here which I am going to the next sheet uh which provides a bit of an inset here. Um so it's going to hit a diversion structure where the water quality event is going to be diverted uh to a collection of treatment systems uh first uh through an oil water separator for hydrocarbons removal. Uh and then that pre-treated water is going to a pump station. And then that pump uh that storm water is going to be pumped up to an above grade above grade storage tank. Uh and then that storage tank is going to be the flow is going to be pumped to uh what you see in this rectangular space here. uh an advanced storm water treatment system which is a three-stage storm water treatment system consisting of electrocoagulation

uh sedimentation uh and via filtration. Um so like Ross said this is uh designed to meet the uh multis sector general permit benchmark requirements for TSS uh total suspended solids chemical oxygen demand as well as heavy metals. Uh so the three-stage uh treatment is designed specifically designed to be able to remove those pollutants of concern uh to the target levels required um in the permit and then the treated water is going through the cycle of uh systems uh housed within this footprint here uh and then is going to tie into a junction structure which would receive the treated water as well as the bypass water for peak storm events. Uh and then it's going to tie into the existing storm drain system uh that exists uh at the southern end of the property here. So that is an overview of the conveyance system.

That is a nice concise overview. Thank you. So water is not being discharged into the river. Ultimately it is. Ultimately ultimately it is. Yes. As we get down as we get downstream to the treatment. Yes. Okay. Questions concerns. Dina and this is water that's coming off of the roof or is it coming from inside of the structure? The untreated water is coming from where? The source of the water is uh from the operational areas on the site. So everything within the confines of the existing site, pave surfaces, roof runoff. Um not so the site as a whole, not any particular one area. Thank you.

Other questions?

What um I had some concerns about the the butters to the south. So we've got a trailer park just to the south. So looking uh looking at the overview of the site on a Google maps uh it looks like you've got conx boxes stacked up along that line. Um and [clears throat] which probably make a pretty good buffer. Um certainly a noise buffer helps. Uh certainly the light buffer and and whatnot. What's the what's the intent there? You're going to be removing those I imagine as part of this. Um so we need some buffer uh for that development next door. Um, and I don't know if you've got any thoughts or where you want to go with that, but we we definitely want to see some some something that's going to buffer away that uh get it back to a something normal, I guess, from from a buffer. So, compliant. Yeah,

sure. We on our plans, we do show removal of those ConX containers. We wanted to shrink down the footprint, but also provide a similar um barrier wall. So we are showing a concrete barrier wall that will replace and have a much narrower footprint. Okay. Uh but still obtain the same height so that operations have a basically a backing wall when they're moving heavy machinery around. So we anticipate that that would provide the same or equivalent screening. Okay.

We also recognize that one of the comments that came in was pertaining to the proposed fence on the southern line. We did want to request clarification for what uh what precedents have been set for the that fence. After talking to Mr. Bass, we understand that um uh mesh or chain link fencing with typical slats is not sufficient. So, we were wondering if there's a uh definition of what meets the criteria for opaque that is descriptive enough that we can present to our client with for a few options. And recognizing that we would prefer not to go with a Cadillac if we do not have to. You do not have to. Absolutely. Um yeah, I I don't know if we have any thoughts or how you want to hit that. So our definition

pull up just a little sorry typical screen requirements for fencing requires solid and opaque which a chainlink fence is not solid nor is it you know fully opaque. Um vinyl fences things like that are are typically um it's a common thing we need to push in this situation. and the board you have a lot of purview about what screening you want to enforce here understanding that you know the applicant shows there is an existing tree line think of deciduous trees in that area then there is a storm water easement so that there are challenges I think um to installing any substantial type of landscaping buffer as more um you know evergreens and things like that due to some of the restrictions there but

how tall how tall is the the proposed um barrier that you're going to be putting up. The concrete barrier believe it's 16 feet. Do you have that? We do have a construction detail. So 16 feet. Um so 16 a 16T concrete barrier space and then a chain link fence with slats seems like a logical solution to me. I don't know if it needs to be vinyl. Um yeah that concrete barrier is on the other side of that storm water treatment area correct? Yes it creates a separation creates that that separation right

from the use of the site. This screening would be specifically the intent here is to screen that storm water treatment facility area from the budding. I gota okay that's what we're recommending if the board has some perview on what you want to require. um recommending vinyl vinyl or stockade or whatever or other whatever type of solid y solids. Okay. Or screening of of you know if you want them to put in evergreen trees you know or landscape alternative. So if we gave them the ability to put in landscape trees we wouldn't have to we wouldn't they wouldn't have to do a solid solid fence. Correct.

Okay. Thoughts? Anybody? I like the trees. I like the trees.

So, if I gave you the option, what what's your preference to do it? Nothing. [laughter] Nothing at all. If we said, you know, you got the you got, you know, the vinyl fencing all along. I don't know that that's really necessary. Um I think looking at the the conx that's there now, there's a a chain link fence that's there now as well, right? So, you've got a small or maybe I think it was stockade. I think there's some stockade there as well. Um, so if we came back and said you're going to put the you're going to put the barrier up, would like to see some trees planted and uh a chainlink fence with slats. Has anybody got opposition to that or thoughts around that?

What do you think? I believe the if you were to walk um on the souththeast corner of this property, so opposite the Marramac River, uh sorry, southwest corner, you would see there's an existing chain link fence that runs along the western perimeter of the site. Um so the our intention to put a chain link fence there is it really met what was already existing. I think from my point of view, the existing 30-foot vegetative buffer is serving um and probably providing more screening than any sort of fence would. Um so regardless of fence choice, any of the larger structures such as the uh water tank itself will penetrate the view and be viewable from the adjacent residential property. Um so I think really my intention to advocate for a lowerc cost fence is due to the fact that um no from my p from in my opinion no no fence type will really add additional screening

whether it's a final fence that goes up here or or a chain link fence. Yes. Yeah. Okay. All right. Okay. Thank you. Um any questions from the audience regarding this application? No. [snorts] Okay. So we'll close the public hearing. Thank you very much for your testimony. I'll have you guys step back. Thank you. Um and motion would be to continue to 318. Yeah. So let's do a motion to continue. Sorry. So we get clarification on the clock. On the clock so people understand. Yep. The this would be within the 65day clock. Um it would be leaving a few days left. Pretty close, right? Which you know the applicant would always have the opportunity to wave and extend if they so chose.

Okay. So the applicant has the has requested a a continu continuence or table or continuence. Continuence to the date of date certain of March 18th for the date certain of the March 18th meeting. Would someone like to make a motion to continue the application to that date? We got a motion in a second. Any discussion? Before we close that, I just want to close up on the fencing. Uh no, we can come back to that. Okay. Uh all those in favor? Opposed? That motion carries. We'll see you in March. Thank you very much. And I think that's it, right? Any other

one other thing? Uh, since we're at a much earlier point of the night than I expected, uh, for those who have not met Kirsten, Kirstston O'Brien, our senior planner, is here with us tonight, uh, she's been with the city for a little more than a year. Uh, felt that it was appropriate for her to come and finally get a chance to meet you folks at a planning board meeting. So, where have you been hiding her? Yes, I have not been hiding her. I've encouraged participation from staff to do these meet, but an opportunity for Pearson to participate in the planning board meeting. I'm hopeful that uh at least through me and hopefully whoever eventually fills this position will continue to utilize all the staff as we do planning board meetings. As part of the first meeting, you need to tell us a little bit about yourself and No, I'm kidding. Only [laughter]

Well, welcome to the welcome to the table. We enjoy having you here. Okay. Anything else? That's all I had. If not, we will entertain a motion to adjurnn. So moved. Second. Motion has been m made and roundly seconded. All those in favor opposed. We are adjourned. Thank you.