City - Regular Meeting

We'll call the meeting to order. It's 6:32. Uh we have one absentee. That's Ashley, right? So stand for the pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

All right. Uh additions to the agenda. Uh D3, uh posting the positions for the open firefighter positions or leadership positions. Make a motion to approve the agenda with the one addition. Okay. And I'll second it. All right. Motion and second to for the agenda. Any all in favor indicate by saying I. I. I. Any nays?

Hearing none. We'll move on to the approval paying the bills, October bills. I'll make a motion to approve and pay the October 2025 bills. I'll second it. Okay. Motion a second. Any further discussion? Hearing none. All in favor indicate by saying I. I. Any nays? Hearing none. Uh consent agenda. Hold on for a second, Mark. I'd like the record to show that I abstain from check number 23889. Thank you. Thanks, Brad.

All right. Consent agenda approval of Rockville City Council minutes from October 8th. Uh acknowledge the 2025 building permits for October. Acknowledge October 2025 sheriff's report month end reconciliation and special event for road closure on December 6 for the candy cane parade. Looking for a motion on this. Make a motion to approve the consent agenda as presented. Second it. Second. Okay. Any discussion? Hearing none. All in favor indicate by saying I. I I any nays?

Hearing none. All right. Department of Report. Uh John, you're up.

Sure. My name is Sergeant John Mimi. I'm here for behalf of uh Sean. He gave me uh some of the uh information for October. Um there was 38 contract hours uh that we completed. Uh for October, there's 63 calls for service. Um 33 traffic stops uh were was conducted, one speed citation and three now uh valid driver's license citations with portrol. Uh it looks like uh we have utilized 375 of the 456 contracted hours. So uh looks like China has a note here that we're on track to hit that mark of 456. Thank you, John.

Any questions for John? Nope. Thank you very much. Keep up the good work. Thank you. All right. Uh Cody for the city engineering. Good evening, mayor and council. First item on our list is the resolution for the local road improvement program uh grant application. It's basically just authorizing the pursu uh pursuit of the application that needs to be included with our application to um MINDOT. So, we'll need a council action uh to approve that resolution.

Make a motion to approve resolution 2025-30. Okay. On the paper it says 33. Is it really 30? It's 33. So let's go with 33, Brian. Okay. Okay. But the resolution on the packet has said 30. So it is going to be 33. Correct. 33. Correct. Okay. I will second that then. Okay. Motion in a second. Any further discussion? Hearing none. All in favor indicate by saying I. I.

Any nays? Hearing none, go on to the invoice for the second item is that uh cracks 2424 crack sealing uh invoice from Aztec that was not received previously uh until just recently. So that was approved back in February 2024 and it's at the bid price of $77,250. Now, I'm assuming, Bobby, you guys in the office verified that this didn't get paid and Yes. Okay. So,

I guess I'll make a motion that we approve paying the invoice of $77,250. And I'll second that. We have a motion and a second. Any further discussion? Hearing none. All in favor indicate by saying I. I. I. I. Any nays? Sure. None. Uh, anything else, Cody, at this time? Nothing. Nothing. Okay. Yep. Um, planning commission, Mr. Becker.

Well, we have a lot of things to cover today. First on your agenda is a qualifying minor subdivision. It's on page 35 and 36 of your packets. Uh, owner is a Jesse uh Johnson. uh 21859 County Road 8 uh in Cole Spring with a Cole Spring address. Um planning commission is recommending approval. This was something that was previously brought to the planning commission to ask if they could split off this land and planning commission did give that nod originally. The rest of the land that's uh part of this survey is already in the Minnesota Land Trust. Thank you.

Make a motion to approve. I'll second that. Okay. A motion and a second. Any further discussion? Hearing none. All indicate by saying I. I. Any nays? Okay. Bill. Secondly, uh approval of the Sticky Hill CUP extension. Uh this is on page 37 of your packets. Um this is basically uh an extension of what they already have for a permit. Um and they did a a presentation to the uh to the planning commission and we're recommending approval.

So the first uh time it was for 3 months. They came back and asked for an additional 3 months plus they've uh as you can see in the picture they squares that's the water tank that has been added to the site plan that's already up there. Make a motion to approve. I'll second that. Okay. A motion, a second. Any further discussion? Hearing none. All in indicate all in favor indicate by saying I. I. I.

I. Any naysay? Uh the next is a approval of an interimm use permit for 200 uh Pine Street. This is the uh Sapaniac uh Coast Spring granted um yearly annual uh approval for their permit. Um I did talk to a number of the neighbors and actually one of the neighbors did present a letter to the planning commission uh stating they were fine with this as long as we kept all the restrictions on the permit. We did hold a public hearing at the November 5th planning commission meeting and so anyone was welcome to come forward and speak and no one spoke out against it

and you had a letter in favor as well. Correct if I remember right. I'm sorry. Yeah, we recommend approval.

So I just got a question for clarification. So if you look at page 43, these highlighted areas on this map, is that in reflect to where their con their crushing operation is? Because if you look at page 41, it's on the top of the map is where they're doing all that. It's not in those highlighted areas. I'm just making sure that we're got our eyes dotted and our tees crossed. They explained that they're bringing from uh the pit over to downtown here for crushing. Yes, I know that. Okay.

I No, that that's not my question. If you look at the the if you look at the map on 41, the highlighted area on 43 does not get back to the top of this map. And that's where they're doing the crushing. That's the only reason I'm questioning it. Not that somebody comes up and says, "Hey, they're in not even where they're supposed to be." So, if we could just get that clarified, that would be great. Okay. Otherwise, um I I make a motion that we approve the IUP for Sopania. And if this goes on, this will come back again in a year.

Yeah. Yeah. I'll second it. Okay. Motion in a second. Any further discussion? Hearing none. All in favor indicate by saying I. I.

I. Any naysay? Hearing none. We'll move on to the final flat bill. Next is approval of the final plat uh RLS number 19. This is on page 45 of your packet. Uh this is the Jim and Jackie boy uh area and page 40. If you get to 46, that shows basically the survey of the of RLS9 and what what's presented to the planning commission. The track A is is correct on this.

Yes, track A is correct. is correct on this one. Uh so the planning commission is recommending approval. Make a motion to approve. Well, actually though, don't we want to that 46? That's that would be number five, right? Well, so we're we're you guys are looking to approve the the whole final plat for RS19 and then there'll be a reszone of tract A. Got it. Sorry. I'll I'll second that. Have a motion to second. Any further discussion on this?

So, what are what are they actually looking to do on the track? Are they just Yep. So, right now they're looking at um trying to split up the land fairly between the siblings. So, that way if they want to pass it down or you know, so no development at this time. Just looking to split it up fairly between. So, rather than they each got a name on all of it, this way they each got their own section. Yeah. Okay. Any other discussion? Uh hearing none. All in favor indicate by saying I. I.

I. Any nays? Hearing none. We'll move on. Bill getting there. It was there. Um, next is the reszone of track uh, Diaz and David on RLS19. Um, reszone from egg 40 to R1. And this again is Jim and Jackie Boy. Um request came through their sando.

Sorry. Actually, is it track A, not track D? Yes, it is track A is an apple. Yeah, this is the A. I'm sorry. Rather than D. And those are the uh four lots. Make them. And that was approved at the I'm sorry. Planning Commission is recommending approval. I I make a motion that we followed their approval. I'll second that. A motion and second. Any further discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays?

All right. And then the last one is uh on you guys.

Yeah. So, uh, Inspectron let us know, uh, that they were going to have a rate increase for 2026. Council then, uh, asked me to go back and get some clarification on what that, um, rate increase involved. And so now it's coming back to council. Um, do you want to approve inspector or, you know, meet a goal for bids for a different building inspector? I think talking to the workshop it kind of explained more what why the reasons for it. So I would u make approval to uh of um inspect's rates increase for 2026. I say we approve it and continue on with them. I'll second that motion.

Yep. A motion and a second. And the rate increase to me is all justified. Yep. Once I read it how it was justified made more sense to me too. All right. We have a motion and a second. Any further discussion on that? All in favor indicate by saying I. I. Any nays? Hearing none. Bill, you're done. Thank you, Mr. Julie.

All right. So, um let's see. Let's start with the new boat um is in service. 98% of the staff has been trained on it. Um, anyone wanting to have fish fry raffle tickets for the next year should uh get a hold of the fire personnel Friday, March 20th. Um, that's when the fish le you can um so just that you know that and they're available now. The fish raffle tickets. Um, you can see I can talk well. Um, calls for 20 I'm just going to kind of give you some um comparison for calls in the last three years how they have changed that everyone kind of knows where we're at. um calls for 2023 June 1st 2023 to December 31st of 2023 they had 139 total in 23 January did I say June January sorry and then calls in 2024 January 1st 2024 to December 2024 there was 148 calls so we went up you know that in the one year again this year right now um we have calls of 2025 from January 1st of 2025 to October 31st 5th of 2025 we have 142 at the end of October 2 months left so we are really jumping and note um approximately 10 to 12 calls given to other departments by mistake on top of that so there was the the one out by Loves that should have went to Rockville it didn't it went to another fire department so and they've done that a couple times to us so Um so if you were to add those on we are over what we did last year. So I mean these guys are on the move on EMR and first respond um reertification has been completed for all staff. Uh FEMA grant from current being worked on that's FA

the new fire truck is in motion and concerning being worked on and which we will be um voting on that tonight. um emergency um is currently doing tracking, testing, and inspection and some repairs. So, just so that you guys are aware of that. Um I was at the training on Monday night for um medical. Um and I believe you're doing another one next month too on medical, right? Correct.

Um very interesting. They did a lot on braces and you know, wound punctures and whatnot and back braces and chair braces and you know, when to heal people on that type situation. So it was very interesting and I think everyone learned something you know I know I did sitting there besides other things. So um that's where we are on those. Um so we're just at the approval of the fire truck purchase contract is what we need to look at next.

Yeah. So last month council approved to send the letter of intent. Uh and so now we're just asking for approval to sign the purchase contract agreement. Yeah. Nothing's changed on the contract, right? No. That I saw. Okay. I'll make a motion that we approve. I can second. Have a motion, a second. The only discussion we're going to have is that we are not going to prepay anything on that. So, we're going to sit on the money and wait till I think we'll do like what we had talked about before. At least that at least we know that's safe.

Safe. Yeah. So, um, that was the only part I wanted to add to that. Um, so we have a motion, a second. Any other discussion? No. Well, I think just to clarify that we're doing that because we're going to make more money on the interest by sitting on it than what we would have been prepaying for. Correct. Money market account. Yes. And it's a little safer, too, because the other company goes under. Absolutely. We're we aren't going to be out any money. Okay. Um motion a second on approving the signature on that contract for Bobby to sign tonight. Um all in favor indicate by saying I. I. Any nays? Hearing none, we'll move on.

Okay. The next item there for the fire department is uh the current relief president Craig Cardi did come to the finance committee. Um the uh amount for the 2024 relief audit was substantially more than previous years. So, uh, finance did have a discussion on this and it looked like kind of 9,000 was the average before. So, finance made the motion in the recommendation that council pay of the amount that is over the 9,000. So, that would be the 4,000 72528.

So, what's the reason that it's gone up so much? They went to a new auditor this year, so they had to do some they had to do a bunch of d more digging uh on paperwork and stuff. Now they've they sent a new I know Craig is logged into the portal. So now they can be able to send stuff over earlier and and avoid some of these fees in the future. So they'll be documenting every month if I remember correctly.

I believe that is what is happening. Do you know Tim? I think that's what they said is that they're going to be being able to do it monthly now, get things ready that when it comes to the end, they're not going to charge us for all this extra stuff that you know this way if they're missing something each month, they'll be able to jump on top of it quicker.

So, we haven't set up a meeting with parrot to talk to discuss it with them yet. And we do I have reached out to another financial advisor to look at their retirement stuff. They have not returned my call yet, but soon as that happens, then we'll meet with the fire relief group will meet with them and then those guys can vote on that how they want to proceed on that as well. So, we're looking for a motion to pay that 4725.28 of portion of the audit. I make a motion to approve to pay the $4,72528 of the 2024 relief audit.

I will second it. A motion and a second is presented. Any other discussion? Hearing none. All in favor indicate by saying I. I.

I. Any nays? hearing none. Okay. Posting some upcoming positions. So, we have two positions expiring at the end of November or December. Do did we confirm it? November. Okay. So, we need the council decision if we're going to post those positions and then when we're going to do the private city or the council meeting with those people, the applicants. And this is for the assistant, first chief, and the secretary. I guess I'll make a motion that we go ahead and post the positions. When do we want to have this back by?

How long do you want to give people time to fill out applications? You want it back by the next city council meeting so we can make an appointment. Set another date. Is a payroll at the end of each month. Is that the idea as well? No, it's just they do once a year. Once a year. Well, the 30th is a Sunday. Today is the 12th. So, and I don't want to do anything the week of Thanksgiving.

So, I mean, I would personally I mean, if someone's interested in the positions, they already know they're coming up. I'm going to be honest. Maybe maybe I don't maybe I'm wrong. I would say to give them if you can get it up there by tomorrow, I would say give them a week till the 21st. This way then I don't want to do anything the week of. Do we want to do a special counsel the week before that we're getting it done that first week of December that we're not pushing it off to the second week of December? That feels like that'd be a little too fast. I I would be worried that there would be some people who weren't up at the fire hall maybe wouldn't even be aware of what was going on.

That would be my only concern. So I mean it what'll happen effective November 30th your position ends correct or whatever the first the first assistant position would technically end so we would be in an interim then without one or you would just carry over until you can just extend us for a month don't press yourself do it no no I I I agree he's going to screw up is Judy's if I if I leave my position I'm going to get 112th Okay. Because it would it would just be prorated. Got it.

Yeah. Then I would think it would make more sense to go into December a little bit to allow some time. If if we have the deadline by the 1st of December, is that soon enough or you want to go later or I would recommend maybe going like like the 5th would be Friday. That would give three full weeks. Okay. And that would give us the opportunity of the council meeting. We'd be back again on the Wednesday and then we could set a Okay, so December 5th will be the deadline. And then we could set a date for um set a date for a special council meeting with the with interviews. That works for me. I'll have that in my motion. Then I'll second it if you're waiting for one. Okay. So

that's why I wanted to know when No, no. You want to repeat the motion or so that we post the the positions for the fire department, the first assistant and secretary, and the applications need to be in by December 5th. So, we can proceed and do our due diligence. Does that cover it? That covers it. Okay. Okay. And a sec. We have a second. I'll second. All right. Motion, a second. Any further discussion hearing? I just have a quick question. So, if we push it out to the 5th, which I understand where you guys are coming from from this, um, we have a council meeting on the 10th. Mhm. Okay. We wouldn't be able to interview these guys on the 10th.

No, no, no. Then on the at the next council meeting, you would set a special council meeting just to do those interviews that I mean I'm just I'm looking at going into the holidays and everything, you know, because you're going in I mean if it's the 10th and we make it set that special council meeting for January January. Yeah. I'm just saying because if you guys are trying to get this done, you know, type situation, take that in consideration that, you know, cuz we could do it the the following week or we could do it after Christmas, whatever. We And it wouldn't have to be a Wednesday night either. We could do it on a on a another night that's open, too. So, whatever.

Tim, when's your next I just just a side note, when's your next training? Is that on the 8th or the 15th? On the ETH. Okay. Till the ETH. Yeah. Is their next training? That's actually our monthly meeting. Yeah, that's the everything's that night. Get the number out of the way all in one night. So then maybe it would vote to keep it open through. Just keep it open through the 9th. That's what I mean. That's what I'm That's the other thing I'm starting to look at because I wanted to know when that was suggest

we don't or even do it on the 10th because we could have that information talked about council, right? That would be All we're doing at the council meeting is setting the special council meeting. So yeah, we'll make it amend it to your motion. Should we amend it to the 9th or you want to amend it to the 10th? I would amend it just to the nth that that gives Bobby time to get the applications ready to for us to look at. Yeah, I would kind of agree with that. Or that we know how many we're going to have to interview on the 9th. Yeah. If that gives you enough time to do what you have to do, I I'll I'll make my amendment to the ninth. Okay.

One last thing. Are we starting that effect of tomorrow or are we waiting to be like Friday or Monday? I'm just trying to be, you know, because I think time. So, yeah, start it tomorrow right away. All right. I just want to make sure. Okay. So, we have a motion, a second to start it immediately to the 9th. Uh any further discussion hearing? None. All in favor indicate by saying I. I. I. Any names? Okay. All right. Uh Barry.

Hey. Uh we're looking for the approval to purchase a new plow truck to update our single axle to a new single axle. On your council packet, it's page 58 through 67. Um, the price for the new truck is $289,281. It was brought to my attention that they shouldn't be charging the tariff of the $1,500, which should bring it down to $287,781. And this has been in the budget that you've been trying to get this fair this end on the by the end of the year we'll cover it and we don't have to pay for the truck until it actually gets here.

Okay. And is that going to be kind of like the fire truck where it's going to take a few years to probably going to be at least a full year if not two. That's kind of where their window is. Yeah. It's just crazy to me that we're still in that kind of lead time for stuff like that. Yeah, I feel sorry for guys that buy a new truck and get in a wreck and get a total out. You ain't getting another new one. Well, I mean, I I did have a a quote from International for basically the same truck and they're telling me January for the truck. But if you can't get utility body or the rest of it until November, it really makes no It really doesn't matter who which truck you buy. Yeah. Cuz cuz all we can do is hang on to the money then, right? Yeah.

Yeah. Because the to because even if they build the truck and get it shipped at the freight liner, we still don't pay for the truck until the body gets put on and then shipped to us. Oh, really? Oh, that's okay. So, the plow trucks that we have now. Mhm. Um were they were both of Because we're essentially replacing both at once, right? Because we just have a new plow truck two two years ago. Two years ago. And then this one would probably come online in another two years. Were the other Were the other two that far? I mean, my my worry is that we're going to be replacing two again down the road at the same time. So, I mean, obviously, we need it. We need to approve it. I'm just I'm looking at trying, you know,

hopefully going to we can put enough aides in our savings so that way, you know, we can plan for that or we can stagger it. You know, we might do like a fiveyear before the one's over if we did like a 15 year versus a 20 year. That way, you do stagger them out a little bit. Yeah. How how old are they? or is it? Uh, so the one we're replacing is from 2003. So that' be is that 23 years or 22 years? Yeah. And the other one, how old is that one replacement? The brand new truck was last year. And then there's a another one that's a 2004 Sterling, but we're keeping that one until it pretty much falls over. Okay. So that'll be the next one is the 2004 to replace. Yeah. But the one you replaced last year, that replaced the truck that was how old? Burial. Burial.

That one replaced a 2006 Sterling. Okay. So again about 19 years old, but the the Sterling, the orange one that we have now, the its replacement would be the one the freight line more than likely that we currently have, right? The new one. We just rotate them in. We wouldn't be buying another third brand new one.

No. So So the new new freight liner we bought two years ago, that'll probably do a 15 to 20 year lifespan. So that's way down the road for budgeting. This one's replacing a 2003 single axle that goes around in town here. Um, and then our other Sterling Tandem that we have. That's u our backup truck and that's what we use for we have some few attachments to it for doing shouldering and stuff. We plan on just keeping that truck for many years hopefully and then maybe in the future replacing it if we budget for it later. So, I wouldn't be looking at replacing that one for probably 5 to 10 years yet. So, because it's not a daily use thing. Okay.

Okay. So, we need a motion. I Okay, go ahead. I'm trying to think here. You're going to work on that deduction, that $1,500 tariff deduction on there, right Barry? So, what's the amount again, Barry? Was 287. 287,781 houses without that without that terra being on there. Yeah. Minus 1,500 from the original.

I will make a motion to push purchase the plow truck for the $2,87,781. Um second. Okay. Motion and a second and any other discussion on this hearing? None. All in favor indicate by saying I. I. I. Any nays? Okay. Very water. We're going to talk water meters now, huh?

Yep. Okay. So, on the council packet page 68, uh we're looking at we found oversized meters throughout the town. Um the Zach numbers on the left are actually off. We have seven 1-in meters. We're looking at 9 in and 12, which means we need 16 or sorry, 18 uh gaskets. Uh we only need one more stainless steel 2-in meter. Uh which also needs two gaskets for that. And then we should have the 17 end points already with the meters that we already plotted for or accounted for for the rest of the town. So, we shouldn't have to get that pizza.

We shouldn't shouldn't need that $3,7 or $77. So, how much more did you say this bill was? So, it'll be a grand total of $9,930. Make a motion to approve. I'll second that. Motion a second. Any other discussion on this hearing? None. All in favor indicate by saying I. I. I. Any naysay? Okay. And then the water meter for well number three.

So in the council packet on uh page number 69 uh we have a 6-in water meter uh mag meter for our wellhouse. Um on number three right now our old water meter was just tested and we're at 9% out of a skew or a skew readings. Um we're looking at trying to get drop that down to less than 5%. So that way it helps with our utility billing and water loss at the end of the year that we have to record for the Minnesota Department of Health for requirements. Um, the bill is for that meter would be $4,76.

Make a motion to approve. I'll second that. Have a motion and a second. I just have one question, Barry. We did a drop in up at Lo, right? Then we just buy the core or just the meter. We can't do that with this meter. Is that correct? This This one we can't the the housing that's in there is not uh compatible. We already looked into that one. Perfect. That's We have a motion, a second. Any other discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays? Hearing none. We'll move on. Okay. Resolution 2025-34. Thank you, Barry.

Yep. Make a motion to approve to roll this over to the tax roles. Okay, I will second that. Motion, a second on the resolution. Um, any other discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays? None. Okay. approval of the harble invoice for the compound. That's a the grinding brush grinding.

I make a motion that we pay $2,100 towards this um herbo um invoice and compost site. Okay. And I'll second that. Have a motion and second. Any further discussion? Hearing none. All in favor indicate by saying I. I. I. Any nays? Let the record show that I abstain. Thank you, Brad. Okay. Thank you guys.

The uh Yeah. Go off, Brad. Thank you for the the support there as well. Okay. The siren service agreement. What do we want to do here? Do we want to So, so we had an incident for the first time. one of our sirens uh when we had a battery explosion. We have not had a preventive maintenance program on these sirens in the past. So, what is before you is a contract uh proposal from DC DSC Communications, otherwise known as Grind Electronics, for an annual fee of 2278 uh without the batteries and then an annual 35.48 with the batteries. Each siren except for the downtown siren has four four batteries and they're looking at a 4year replacement time.

There's a fine line. I will just say that.

Yeah, I'm st I Half of me is going, "Yeah, let's do it." because then we know everything within that siren is being looked at. But like we talked through the workshop is are we going to be nickel and dime latered. So that's where I'm kind of at with it where you know I think it's a great idea because they are older you know that we know that they're getting maintained correctly that we're not waiting for why isn't one working and then we could have ended up having a huge bill to you know repair it. So, I don't know. I'm on a fine line with this one. I I I think we should do it with some slimulations that they just can't everything has to be approved. Anything over and above the inspection, I feel we should have to be approved by the council. Not even putting a dollar amount on it. That will go up to this dollar amount. It just has to be approved.

So, whose budget would this fall under? Emergency management budget. Your budget. Okay. Do we have money there? I believe so. Okay. Bill, what do you what do you think? I mean, you're you're out there every every month. You I want I'm asking your opinion as well. I agree, Julie. It it's it's it's a fine line and you can come in and have this done and a week later it doesn't work. I mean, this is though a preventive measure. Um I mean, that's same with your car. I mean, you can take it in for oil changes and a week later it's not running. It won't start. You don't know why. I mean,

well, I you know, I replace my battery in my car when it doesn't work. Yeah. You know, so but this So, we have dead batteries out there now. So, if we sign this agreement, will they change them under this new agreement or is or do we need another quote for that portion of it though? I would have to ask that question. So if you look on 73, it says managed services under description sirens with battery coverage. Um, so we could definitely reach out to them and ask for, you know, without and and have another quote come back to you guys. If you want to table this for

Yeah, that's kind of what I was leading is maybe table it to get a little more information. Would it I mean would it be possible do you think to maybe reach out to Cole Spring Richmond see what they're do with their sirens to see if they go through a service like this or if they just you know if it's not broke don't fix it. I mean, my I I get like what Julie was saying and what Mark was saying earlier that, you know, we don't want an open-ended checkbook, but yet at the same time, if they come back and they say, "Well, you know, you're you're giggama jig to the whatchamacallit needs to be fixed." How are we going to know that it's not and not approve it anyway? So, I mean, I I still feel like it could be a nickel and dime situation even if we are approving it every month because they can come up with whatever they want for fixes that need to be done and and I don't know that we would be able to call them out on it and say, "No, that doesn't need to be fixed for

I guess we'd have to have a lot of it in writing to explain what is definitely wrong." Yeah. I mean, that's the only way of getting around that. that okay, you know, I would think between the five of us and engineer and, you know, other people, we should be able to figure out are they, you know, pulling our leg or are they and it's a legit company. I hope they're not screwing right

people over, you know. Yeah. I I don't know. I like I said, I keep I keep looking at it thinking, "Yeah, let's do it." And then the other end of me saying, "No, don't do it. Don't waste the money." But when you look at how much batteries could cost us if they came out to replace them or we do it ourselves, you're now taking, you know, one of our maintenance guy to now go out. Maybe it is only a half hour job, but it's the idea like you said, you don't know all the mechanicals of of it. How does it work? That's the other part I kind of look at is do we want to put our maintenance people in that situation and then it doesn't work after. Now we have to we paid them an hour to do the work and now we have to call someone in to fix it. So, I mean, so I'm kind of on that, you know, the board that way, too.

No, that's it's all valid points. Did they Did they say how many other cities they do this for? I didn't ask. Okay. So, can we just can we table it? Maybe ask other communities what they're doing maybe as a second opinion. How does that I think that's a great fair statement. Or if Yeah. or if they do any other cities around us, then we can ask. Then we can talk to those cities and ask them what they're doing because really the siren really doesn't have to be operable till spring now. Correct. But we need to get the batteries in there at some point. Well, they're all working now. Oh, okay. As far as I know. Okay.

Do is there any other company that does this type of thing or is this the one that we just have trusted over the years? Well, uh, this this company's pretty reputable and, uh, they do all the EMS in the central Minnesota. Okay. Yeah, I agree. Let's I think maybe table getting some more information might be helpful that we can make them more and like you said, they're pretty well. They're all working now. It's spring. Yeah. And spring is going to be the time we're going to definitely have to have it.

Okay. Let's let's table this until we get some more information. So, do we need to make a motion for that as well? Okay. Um I'll make the motion to table it till we get a little more clarification. Do you want But we didn't put Do we need to put a timeline? Yeah. Why don't we just say to have it come back to the next council meeting? Okay. Okay. You want to change? Thank you. Yep. So, I'll make the motion then to table this till next council meeting. Would it would it be beneficial to have a spokesperson come so we could ask these questions? I can definitely ask if someone would be willing. That wouldn't hurt, Brian. That's a great idea

because the only thing is I'm reading in here on the last page of this. Not quite. 76 where it's saying the the optional battery replacement replaces insufficient inoperable siren backup batteries parts and labor. Then if you it says to look in footnotes one and two. Troubleshooting of repairs excluding excludes repairs to siren motors and speaker assemblies. their their spelling here is they must not have spell checked. Um or electrical work requiring electrician or aerial lift. Diagnostic and troubleshooting to discover and isolate issue to the siren motors or electrical work requiring electrician will be covered within the scope of this agreement. Note two, rental of aerial lifts is not included in this agreement. If an aerial lift is needed for troubleshooting or battery replacement, DSC may invoice customer after approval from customer for such charges.

So they're saying there's batteries at the bottom and at the top cuz why would you need a lift if the batteries are all the bottom? I don't know. You need a lift to get up to the siren if you didn't work on the siren yourself. [Music] And I don't know how far off the ground the batteries are. They're not on the ground. No, you can reach. So, I don't know. I just got some questions. So, yeah, I think just tableabling it and if we can get a spokesperson

here, find out what the other cities are doing around us or who they do service that we can call them and ask them some questions. Um, I think it's better for us all the way around. Yeah, we will do that. Thank you, Bill. Thank you. So, there's a second to Jason's motion. I'll second that. Julie second. Okay. Any further discussion? Hearing none. All in favor indicate by saying I

I any nays? Hearing none. Thank you, Bill, for that. um on the number 15 the other stuff. So I'm going to just I'm making a request per John Lutkins what he talked about. I have I continue to get calls about this stuff monthly. Um I I can't answer any questions because I don't have any answers. Um I've reached out to the state auditor's office, department of admin league. Everybody's ask telling me that I need to go to our legal council and ask some of those questions. So, I do have a a small list of questions that might turn into something else, but I'm asking the council to give me approval to ask ask reach out to the city attorney and ask those questions and I can report back.

Why is it now that the mayor can't go to our attorney on its own? It's part of the policy. It's our policy, right? It's been the policy for years. Yeah. And why did it get was was there a reason it got switched years ago? Can we change it back?

I think the biggest reason is so that and not that I mean it it happened a little bit. Um so the idea is so we don't get a a a rogue council member or a mayor just constantly calling the attorney direct because every time you call them it's chuch-ing chuching chuch-ing, right? So if there's anything that needs to go through the attorney, it usually goes through the administrator and the administrator has the authority to say yes or no. So that's that's what that was about. That's how it came to be and that's why it was put into place. Yeah.

So and it's it's not an interrogation thing. It's more just asked some simple questions why why we did why certain things happened the way they did. that is not it's pretty benign. It just people are asking some questions and want some answers. I'm asking for permission to do it. Um I I'm happy to if I spend an hour with the attorney, I'm happy to pay the bill as well. Um I do not have a problem with that, but I think we owe our citizens some answers. Um, so I'm looking for a motion to approve it or a motion to approve change our policy. Our policy is set. I don't think we need to change that either, but I'm looking for a motion to approve. I'll make a motion to give the mayor for this time only to contact the attorney to be able to answer questions for the citizens.

Yeah, I'll second the motion. Uh, as far as the policy goes, I would we want to amend the policy to read something along the lines of allowing it with council approval? I mean, I guess guess that's what we just did. the way the council or that's the way the policy that's what policy does we allowed to approve we're allowed to approve the council thank or Bobby can authorize that too we're already we're already going down this road we already got a motion in a second so but I I don't I mean I don't think you need to pay that I mean that's should be it

I mean I I get where Brian's saying you don't need to tap just we don't need road. I I get all that and I want I want to abide by those rules. And this is obviously not that because I would agree there questions being asked that that need answers and y so we have a motion and a second. Any further discussion? Okay. All in favor indicate by saying I. I. Any nays? I have abstained from the vote. Okay. Thank you. All right. adjourn. I make a motion to adjurnn. Motion to adjurnn. Second. Second. All in favor in place by saying I. I.