Opioid Abatement Fund Committee - Regular Meeting

Thursday, June 18, 2026

The Opioid Abatement Fund Committee approved past meeting minutes and heard funding requests from Coffee County Probation Services and Coffee County Recovery Court. The committee deferred a vote on the Recovery Court's request to allow for a review of past budgets and set a new meeting date for July 9th.

About this meeting

Government Body
Opioid Abatement Fund Committee
Meeting Type
Opioid Abatement Fund Committee
Location
Coffee County, TN
Meeting Date
June 18, 2026

Transcript

146 sections

0:10 – 1:09Speaker 8

All right, good evening, everybody. I'm Robert Carter. I'm the chairman of the Colby County Opioid Abatement Committee. This committee was formed in December of 2024 when it became apparent that our county was going to receive money that had been collected through the, essentially, the drug companies had tendered money in for settlement of drugs as part of the opiate lawsuits that were filed by several states, including Tennessee. We have a quorum here. The purpose of this committee is to evaluate and to oversee awards that are made towards organizations within the county and without the county that help Colby County citizens either in drug prevention, drug education, and recovery efforts. So... Let's see. I'm Judge Robert Carter, and I'm the chairman. And if the other members of the committee would announce themselves, identify themselves.

1:10Speaker 5

Lee Meadows. Jeff Keel.

1:12 – 2:20Speaker 8

Very good. Okay, we do have a quorum. I'm gonna make a motion that we approve. Does everybody have a copy of the, the last time we met was April the 16th of 2028. We did not, we didn't have a forum in May, so we went ahead and reset the meeting for today. But I don't know if everybody's had a chance to look at the minutes. There should be a draft of the minutes that are attached. And I move that the minutes of the last OVU Debate Committee, dated April 16, 2026, be adopted. A second. Do we have a vote? Aye. Okay. The minutes of the last meeting have been approved. This is the part of the meeting where we solicit public comments. I notice that we have several people here to comment. I mean, I'm aware of some of the purposes of some of the presence of some of the people there, but does anybody want, if anybody wants to introduce themselves? Anybody?

2:21Speaker 6

I would suggest taking public comment, but not from the individuals that are actually making presentations.

2:28Speaker 8

Right, right.

2:29Speaker 6

If you're not making a presentation, now's the time for you to speak.

2:33 – 3:27Speaker 8

Right, and I don't know if anybody wants to make comment. Very well. Let's move on to new business. The first thing that we have is part of our duties here is to provide oversight over... awards that we have previously made, and we've asked as part of our solicitation, we've asked that the organizations that we have previously made awards to, we are accountable to the state in being able to account on the MS to make sure that the money has been used for the purposes that the awards are designed to. And so what we've done is we've asked people that have previously received awards to lay out for us exactly how they've used the money. And at this point, who are the awardees here that are... See, Will, you're here. Yes, sir. And you've presented, I think...

3:29 – 3:43Speaker 4

Yes, sir. I gave an update, but I did receive some partial information about the fiscal oversight and things, so I actually would like to just get clarification. I can do that at the end of the meeting. That's fine. What needs to be actually submitted.

3:43 – 4:16Speaker 8

Okay, and I can do that. Let's see. And, Alan, we talked to you about that. At some point, there's going to be an audit, we feel like, and so we need to make sure our bases are covered. And this is for the people that are potential awardees as well. At some point, with this amount of money, we're quite sure that there's going to be an audit. So we need to have in our records exactly, and it doesn't have to be down to the dollar, obviously, but we need to know generally what the money was used for. So in your reporting, keep that in mind. And we've received yours, and we can evaluate that.

4:17 – 6:48Speaker 5

And I think the way we're going to change, because as you as the new members that are taking and starting to talk about receiving the additional monies, it's no different than running your budget that you have now. I mean, there's a certain amount of money that's going to be allotted. And it was just like the conversations that we're going to have with Alan and Will. That is going to be more specific about they had events that they put on. Well, inside those events, there's going to be costs for venues, for training materials, for food, for whatever it is. It needs to be specific because there's a large amount of money. Now, Alan's in a whole different thing. He's kind of like in the same shoes you are. There's a lot of payroll that goes in here. But payroll is monthly. So each month that comes out, it just needs to start out. Now, y'all fall into the, y'all are grandfather clause, because you remember, you got a year and a half worth of funding, because we ran the finishing of a year and then all the way to January of this year. So all of those things just need to be specific, because a lot of things that y'all did, y'all did together. Well, you might have paid for a venue, and you might have paid for train materials or food. We just need to break that up, because at the end of it, we've got to do the math and come out to the amount of monies that was spent. So I know that we have talked to both of you It's going to be done a little bit differently because a lot of y'all's invoices will be done monthly. And I know that we sat down and talked, and I'll probably say I've got some paperwork I can show you if she was not able to sit down with you on a suggested way of being able to do that, but then there will have to be a meeting with our budget director because she's going to have to be receiving invoices from you. And see, y'all are kind of, you will have training materials that will be subtracted from your total cost, but then you're almost... selling the hour you've got people coming in and they are you are producing a product that is that is that is going to be done by the month so if you have three people and they're they're in there for so much time you're getting paid back by the hour but that has to be documented turned in right but i've got that drawn out that we'll go over because i know we spoke with it briefly But then I think that, I like to say those things out loud because when you start hearing it, this is a growing, and we are learning as we go. We are going to have to be more meticulous on how we collect the monies that was spent. Because one of these days, somebody's going to come up and say, I need to see it. And we're going to have that answer.

6:48 – 7:24Speaker 8

We're going to need to have data to justify the expenditures. So y'all keep that in mind going forward. And most of it, for most of you guys, it's going to be payroll, I have a feeling. Some of it won't. But I mean, yours is probably a lot of payroll. Allen's is going to be a lot of payroll. So I'm I'm sure a good bit of yours will be payroll as well. For a public defender, that's going to be all payroll. But anyway, so the next item that I have on the agenda is I've got a request for disbursement of opiate abatement money from Ms. Linda Baker. She's the director of Coffee County Probation Services. Ms. Baker, you have the floor.

7:47 – 7:58Speaker 6

So thank you for giving me the minutes of your time.

7:59 – 12:59Speaker 2

I have not applied for opioid money in the past because I wasn't sure that I would be able to do that with maybe an accounting run probation department. So what I am asking for, if you flip over into about the fourth page, the application is there. But if you'll flip over to about the fourth or fifth page, there's an expense summary. And what I'm proposing is multi-level different things. One of the things that we run into is a lot of time our clients, when they get out of jail or while they're on probation, they become in a homeless situation. And things like hygiene bags. toothpaste, shampoo, things like that. Those are things that right now I do not have in my budget. And the way that we are getting those things for our clients is our probation officers are fulfilling that need. And so what I am requesting is $400 for 20 hygiene bags at about $20 each is what we are requesting to do with that. Per TCA code, anyone that has a misdemeanor charge now, this law passed the first of this past year. And if you have a misdemeanor crime, you have to do a cognitive behavioral therapy class. We are providing that cognitive behavioral therapy class now. We are not making any money off of that class. And we teach a theft class, and those workbooks are $11 each. That's what it costs us. We do not pass that charge on to the clients that are on probation, because it's extremely hard to even collect probation fees now. So we're requesting $1,100 for 100 of those workbooks for people that's in that class. We do a women's self-esteem class. We usually do that two times a year. And what that product is being provided for is women. A lot of time we have women that come in that have been in an abusive situation. And so each probation officer picks two women off of their caseload, and they bring those women in. And we do a self-esteem group with them. Each woman walks away with a gift bag that we get things from the Dollar Tree, like shampoo, soap, things like that. We plan on doing two of those groups, one in the fall, one in the spring. We usually go and get cheap pizza from Little Caesars and give the women pizza on their way out. We have requested $3,000 for six iPads. I have priced iPads at $500 each. We have two iPads with eight staff. One of those goes to court every single day. We're in court four days a week. So that one iPad is in court with us all the other time. The rest of the time we're using sometimes our own personal phones when we're having to either call the language line or we're having to do Zoom sometimes in a different location than at our office. So that part comes up to $4,850. There is an RX drug summit conference that is coming up next spring at the Gaylord Opryland Hotel. If we get in on the early conference fee for eight of my staff, that conference fee is $5,200. The hotel motel for three nights would be the 7,000 that you see there. If you total all of that up, it comes to $20,132.76. We're requesting $21,000 and the reason we're requesting $21,000 is because of possible inflation. And I know your question is, well, how does this relate to drug and opioid? So I have a coworker here, Kayla. She works all of our drug cases. We are in the trenches every single day. Someone that is homeless, it's usually because of drugs. A woman that has self-esteem problems, it's usually drugs or abuse. Everything we do is a direct I mean, our clients that are on our caseload is the reason this county's got money.

13:01 – 13:41Speaker 5

You said that that training is that you called it an RX. Is it about prescription drugs? It is. RX and opioid. I think that's explanation enough. I mean, we all need education on what we're doing. We know what the problems are. I think the next thing I would say is that you obviously have a coffee county nexus because you're dealing in the coffee county court system. I would say that the only thing that I would think is the individuals that I had involved in this, a brief conversation with them, and once you put them in there, not necessarily that they've been charged with an opioid crime, the fact that they've been affected by an opioid crime, they have a nexus to them. And I think that if you document that, I think every bit of this is more than reasonable.

13:41 – 14:00Speaker 8

Yep. And echoing what Lee said, if you can connect it up with, and not necessarily opiate, but just drug abuse in general, I think we're where we need to be. And you're right, most of these have a drug and alcohol connection.

14:01Speaker 2

They're stealing to support their drug habit. Women are abused because they've been a lot of times in a drug situation.

14:08Speaker 8

Most of your misdemeanor theft cases are people stealing money.

14:12Speaker 2

If you peel the layers away, there's drugs there. Very rarely are there not drugs there. The DUIs, the drugs. Are there any questions?

14:24 – 14:37Speaker 6

I got one. Is the $15,000 for the conference, do you consider that something you're going to be requesting that annually? No.

14:38 – 15:08Speaker 2

No, there's no way we can afford to go to this regularly. I mean, our staff has never went to a training conference away other than a couple of hours in Nashville. Maybe Alan has went to this conference before in the past, and these are speakers from all over the world. And it gives you a chance and opportunity to meet up with other providers for services and make connections for treatment.

15:13 – 15:24Speaker 5

And as far as documentation, I think the only thing that I would do is the hygiene bags and the workbooks and the other bags that you gave out. Just document the people that they are. I mean, just anything.

15:24Speaker 2

We do sign-in sheets of how many people attend and things like that.

15:29Speaker 5

And I think at the end of that, once you take and do yours, you're going to order these things. You're going to have that invoice, and you'll be able to turn that in, and that's what we're looking for.

15:38Speaker 7

What about iPads? What do you think about that?

15:40 – 16:38Speaker 5

Well, when I'm looking at iPads, and I know that equipment and what they do in the court system, I have no doubt that we let's look at it this way that that the county is able to buy purchase certain equipment that is used, but I know how the court system how it how it is evolved. And I believe that the they're having asked to access to that equipment will make their job easier and quicker. And it all has to do I mean, she's exactly right. When you get into that court system, It's the everything that we say everything 75% of what we're doing is going to be related around a drug related crime, whether it's a theft, whether it's a domestic, whether it's an assault, whether it's a murder. it can be tied back into a drug-related incident, which I think ties back into equipment, which makes their life.

16:38Speaker 8

DOJ statistics bear that out. It's probably higher than the same.

16:41 – 16:55Speaker 7

I agree with you. I just think that we almost, just from the audit standpoint that you were talking about, we need to be able to say that when you came to us, that this was your plan of how you were going to use these to affect our drug issues in the county.

16:55 – 17:26Speaker 2

So a lot of times our clients may be in long-term treatment, and at a not a local long-term treatment we're talking like two three hours from here and they do not have access like caleb doesn't let your folks have phones access to phones or things so we have to get creative of how we have that contact with them in some places we'll let them use an ipad or to do a face-to-face time call something like that but not

17:26 – 17:58Speaker 5

zoom. And I think what Jeff saying is right. I think if you would take the time just to document a few statistics to show how many cases that you carry, that are drug related, and that this is equipment is used to work with them. And because at some point in time, though, if they came down and asked, and they said, we spent $3,000 on iPads, we need to be able to show Hey, just that that was that was used on on 350 clients that we had in this budget cycle.

17:58 – 18:16Speaker 2

So if you'll look on physical year 24-25, I put some numbers in that packet for you that told how many alcohol and drug assessments were completed. And we had direct input in those and how many inpatient alcohol drug programs were completed. So I can relate that back.

18:18 – 18:39Speaker 7

I don't think that anybody here is arguing that you can make a case for it. I just want you to make sure you make the case for it. You need to tell us how you're going to use these things, and that way, if we do get audited, we can say, hey, this is what they talked to us about. This is how they plan to use these things, and that gives us cover for approving it.

18:39Speaker 2

Yeah. I'm not trying to sound boastful. But I'm very confident that I can provide those examples to you.

18:47Speaker 7

I am too. I mean, I think, yeah, I don't think anybody's. Yeah, I don't. Nobody's arguing with you on that. Yeah, I'm not folksful.

18:54Speaker 2

I just know I can provide that.

18:55 – 19:11Speaker 7

I mean, we just don't need them to come down and say, hey, it looks like they used this money to get out there. Previously, no. You know, that we were just using it to buy. Especially when you're buying equipment like that. It could be used for a lot of different things. You've got to be able to tie it up. You've got to be able to say that, hey, this is what they're going. This was the argument for why they needed it.

19:12 – 19:23Speaker 8

You know, education, prevention, recovery, and administration. It falls under a couple of those. All right. Motion to approve.

19:23 – 19:36Speaker 7

So moved. All right. Say aye if you approve. Aye. Aye. Do we get a second? Do we get a second? Oh. Second. Okay. Thank you. All right.

19:38Speaker 8

All right. Mr. Alan Burnett, Director of Coffey County Recovery Court. You get to take the hot seat.

20:04Speaker 1

Did everybody get an application?

20:06Speaker 8

I think we did. Should be attached in the materials that I handed out.

20:24 – 22:16Speaker 1

Alan Burnett, Coffee County Collaborative Coalition, also Coffee County Recovery Court. We are pretty much asking for the same that we received last year. Last year we received $160,200. This was... actually our first year, um, establishing the recovery court, uh, what was that? The first of 25 into 2026. Um, and talking with, uh, Tennessee dangerous drug task force, um, who helps utilize or start a lot of coalitions or start the coalitions across the state of Tennessee. Um, After talking with them and just sharing with them where we've been over the past year and the things that we've done, things that we've provided, he's stated that we are way ahead of the eight ball compared to what a lot of other coalitions are providing across the state. One of the things that I am asking for this year, I know last year we utilized $20,000 for Lambie Kids. And this year we want to take and utilize that $20,000 and utilize that towards a part-time individual to help us to collaborate. Also do more community trainings. and bringing our community a lot closer together. I'm also gonna have that individual to work more closely with the schools and our youth.

22:17Speaker 8

Would that be the coalition coordinator? No, that would be?

22:23Speaker 1

That would be a part-time individual.

22:27Speaker 1

Utilizing those $20,000 that was utilized for Lambie.

22:34Speaker 8

You think that's a better use of money than the lambing?

22:38Speaker 8

That was the kits with the stuffed animals.

22:40 – 22:59Speaker 1

Yes, sir. Yes, sir. I think that gets or helps to bring our community together. It gives us more force to go out into the community and start bringing our community a lot closer together. And it also allows somebody to be a lot closer within the school system.

23:02Speaker 8

Looks like most of this is payroll, same as last year.

23:06 – 23:57Speaker 1

Yes, yes. And another thing that we had looked at coming to the end of this fiscal year here, we have went out and purchased several one boxes. We've purchased several several of those and we're looking to take and utilize those across one boxes are utilized for overdose reversal and So we're going to take and it's implement those clear across the county And we're going to have that part-time individual to you put in a school system Hopefully they allow it. I know that over well last year Tonya Garner she asked If that was something that we could take and utilize.

23:57Speaker 8

Y'all got some resistance initially on that.

24:01 – 24:18Speaker 1

On the one box? I haven't seen any. I haven't seen any. I know that we implemented one at the courthouse. And if I'm not mistaken, I believe Tanya Garner has one. And we put one up in. in our recovery court office.

24:18Speaker 7

So you have how many out right now?

24:20Speaker 1

How many out? We have three. Three. Right now. And you want to do how many? We've ordered 40. 40?

24:28Speaker 7

Yes. How much are they apiece?

24:30 – 24:41Speaker 1

How much are they? 120. Okay. Yep. And we will also stock those with naloxone. Okay.

24:44Speaker 7

So where are you planning on putting them, the 40?

24:49Speaker 1

All 40 of them? Yeah. Man.

24:52Speaker 7

I mean, you don't have to give me a breakdown, but I mean, just.

24:54 – 25:13Speaker 1

Parks and Recreation. Courthouse. I talked with the health department. The health department, they already issue out the Narcan. So anywhere where. you have community where it's easily accessible.

25:16Speaker 8

Like a rec center? Rec center.

25:19 – 25:43Speaker 1

And I was at a place the other day, and I walked in, and I seen an AED. The defibrillator pinned up on the wall and I was like, man. So I just started the conversation with him and asked if we could implement it there. And he said, if I had say so, he said, I would have you to install it now. But it wasn't in this county, so.

25:46Speaker 8

This would be for Tallahoma and Manchester.

25:48Speaker 1

Coffey County, Coffey County.

26:02Speaker 8

Talk to us about the leadership training. Coalition leadership training.

26:14Speaker 1

That's where coalitions go and they learn how to operate coalitions.

26:23Speaker 8

Is that that conference?

26:24 – 27:06Speaker 1

It's a national conference. And what we saw this past year, myself and my coordinator, we went. What I saw a lot of was those coalitions had started up youth coalitions. So that's another thing that I'm really wanting to do with our coalition is to get a youth coalition started. I know when I was over in Franklin County, and I know we're not in Franklin County, but that was something that I wish we had. If I'm not mistaken, I know that that's something that they're working on now, but some of the surrounding counties that we do have right now, they have a good functioning youth coalition.

27:06Speaker 8

Would they operate out of the school? Yes. Okay.

27:11Speaker 1

Yes, and also out of their recovery court office as well.

27:15Speaker 8

And these school liaisons, would they be – We have funding for –

27:22 – 27:58Speaker 1

five liaisons last year, and we were able to get one. And we had some that was interested in it, but they were already receiving funds from the school. I was able to talk with all of the school superintendents, directors, throughout the county. I did make the proposal to those individuals thinking that maybe this right here was something new to them and maybe they wanted to get a feel of who I was and what I brought to the table to see what was happening.

27:58Speaker 8

Did that lady at Westwood ever follow up? That teacher, do you remember?

28:04 – 28:19Speaker 1

She did not, but I have talked with a few over the summer. That are interested. And I know that whenever we were over there this past winter and spring, we had a few that were interested as well.

28:19Speaker 8

So the school liaisons would be available to counsel kids who had impacts?

28:24 – 29:22Speaker 1

Yes, yes. And I think that maybe after looking at it this year, I think I looked at it wrong because whenever we first started we started with flag football and I mean it was it was a hit and then whenever I went over to Westwood this year and walked in and there was like a hundred different kids and the way that I presented it was you know asking everybody if they wanted to do flag football we had probably 50 guys and probably 50 girls and everybody probably didn't want to play flag football and that That impression I feel like that they feel like that they couldn't get the mentorship because they didn't want to play flag football. So now my approach is that whatever that liaison, whatever it is that they can bring to the table, as long as they are helping those kids to have a behavioral health change, teaching them camaraderie, good attitude, treatment, respect.

29:22Speaker 8

These school liaisons are going to be mainly teachers?

29:25Speaker 1

More than likely, yes, they will already be embedded into the school system.

29:30Speaker 8

All right. Those are my questions. Anybody else have any?

29:37 – 29:58Speaker 5

You know, I think that they are in the same boat right now. I think I would like to see how monies will spin over the last budgets before I can make a decision on on how, because if the monies were spent in the same way, well, then it makes sense to me that it's a productive thing. But, I mean, I think we need to see it before we can vote on it.

29:58Speaker 8

I think he's brought that.

29:59Speaker 5

Yeah. I don't know. I mean, and then I turn around, I don't know how to, if it's a Mariana production or if it's a,

30:10Speaker 8

Alan, did you create that or did she create that? She did. Okay. Then she's already looked at it. So out of 160, 105 is payroll.

30:18Speaker 5

Right. I looked at that on this one here. What does your coordinator do, the coalition coordinator?

30:26 – 30:44Speaker 1

She is building capacity as well, coordinating a lot of meetings, e-mails. Event planning.

30:44Speaker 8

This is basically your secretary. Yes. Right. Pretty much.

30:56Speaker 5

It'll just take time to go through.

31:07Speaker 8

You want to defer the vote until you've looked over it?

31:09 – 31:47Speaker 5

Yeah, I mean, I would just look at it. I mean, I'd like to talk to Marianne because she's the ultimate auditor for us. I mean, she's going to be the one that, and that's where everybody's going. Everybody's going to inevitably be, at the end of the day, she's going to say it's even. She's going to be able to identify you were allotted X amount of dollars and you're above and beyond. And if we can't recognize where the money is, we ask the question and we can either find it or we don't find it and But I think that I think we have a responsibility as a board to, to know that we're even I mean, we got to come out even or ask the question.

31:50Speaker 8

All right, make the motion.

31:53 – 32:07Speaker 5

I make a motion we defer defer until the next meeting just to allow enough time to Okay, to make sure the last budget cycles Or even?

32:07Speaker 8

Oh, yeah. That's actually a good idea. I second.

32:10Speaker 7

Are you going to run out of money before July? Before the next meeting. So when will we have another meeting?

32:21Speaker 8

Well, I was going to suggest either July the 16th or the 23rd.

32:35 – 33:10Speaker 5

The next thing y'all are going to have to start thinking about and is, this is a, the budget's finished. This will be an amendment. Is that true, Mayor? Yes. So I think that we'd have to talk to Mary Ann and find out how the, we had a date that we started and collected and we had three different agencies that brought their paperwork to us. This is all after the fact. That means that our budget is done. Yep. And anything that we do, we now have to go through and have an amendment done through the budget to add another line item. Is that true?

33:10Speaker 6

Yeah, if you make any changes as presented and voted on, you're going to have to pay an amendment.

33:16Speaker 5

So it's going to be a time thing anyway. Well, the money's there.

33:19Speaker 8

It's just got to be properly accounted.

33:26 – 33:57Speaker 5

So I think we make a motion to have enough time to be able to look at what they produce for their last year and a half budgets to make sure that those numbers are good. Give us time to talk to our budget director. And then we have enough time to sit down and talk about because that's a big budget. You know, it's a that's a and I say again, like I said, last time it had to do with children. I'm all for it.

33:57 – 34:18Speaker 5

I mean, if we keep any children at all off of getting, I think it's a win. And that's what I want to see. And I know between the two of them, they put together a lot of programs last year. We just need to look at the numbers. So really, this really should have been presented before we closed our budget from the last meeting.

34:19Speaker 7

I guess, right? I mean, this is what it sounds like.

34:23 – 34:39Speaker 5

It's just everybody that's at this meeting now is one step late. And it's not necessarily saying that they would not receive, but there's additional steps that we have to go through through budgets to make it happen because they have already added their budget. And I guess it's been

34:42 – 35:04Speaker 6

budget and it will go before the full legislative body that's coming Tuesday. Very good. So you mentioned Mr. Chairman starting at the first meeting accountability and audits. I think I think appropriate motion at this time and I think I heard it is to postpone until the review is complete. Defer.

35:04Speaker 8

Postpone. Same thing.

35:06 – 35:17Speaker 7

Yep. Alright. So I make that motion. Well do we need to do any stopgap funding on this to get through to where we can have a time to review it.

35:19Speaker 5

That would be a question for budget director, would it not? Because it's still going to be an amendment to the budget.

35:30 – 35:41Speaker 6

I don't know that answer. Well, you guys can make that decision, I think. But I mean, what's the worst case scenario? You've got one week of a state of limbo.

35:43Speaker 8

We can have.

35:46 – 36:20Speaker 6

You need a meeting to resolve this. The meeting where they were to present the reviews, we didn't have a quorum. Is that not correct? We had a meeting with not a quorum present. You're fixing to lose your quorum right now. So that would be, I think you need to set a meeting in the very near future. to corroborate all of the review items that your membership required.

36:27 – 36:41Speaker 1

And I can say that on a lot of, or several different events and stuff that we have had, they waived those, that funding for us. They allowed us to.

36:41 – 37:36Speaker 5

well yeah and i think but i think at the end of the day if you've got let's just call it a hundred thousand dollars if i've got a hundred thousand dollars at the end of the day if the budget is finished and i spent that i need to have a tally that comes down to a hundred thousand dollars and and uh and like i said we've already looked at yours the biggest portion of yours is a lot of payroll so i mean the only question that would come from the board is is are these individuals Is it necessary for them to be there to make the world go around, to make what you're doing productive? And then after that, if you're having these events and you go in and you show that I buy these training materials and they cost me $50,000, well, then we look at those training materials if they're necessary for it. I think that it's reasonable. But I think we have to have those numbers before we can vote on the next budget. Because if not, then we don't know how the money was spent. And I think we have to have that as a board.

37:36 – 37:56Speaker 8

At some point, yes. Yeah. Well, the first Thursday in July is the second. I have the feeling that's not a good. That's real close to that declared holiday. The ninth would be the next Thursday that is probably clear sailing.

38:09Speaker 7

And are we going to get, do we have all the information that we need then now to look at before that next meeting? I think so.

38:18 – 38:41Speaker 5

If we're not able to hear you because we don't have a forum, we have your paperwork that we can review. And then would you be able to be back on the 9th to go over any questions if need be? Yes, sir. And then I think we heard Linda. And really, I got your email, and I was able to look at it on my phone, but I could not print it out. I couldn't pull it up on the computer and print it. It just wouldn't pull anything up.

38:41Speaker 6

It's a zip file. It takes a program for some people to print it out.

38:45Speaker 5

Well, whenever I pulled it up, it just opened and said to click on it. It didn't even have a zip or unzip because I've got that on my computer.

38:54Speaker 7

Did you send that just to him or did you send it to the whole committee?

38:56Speaker 4

The whole committee, the mayor's office, mayor's secretary.

38:59Speaker 7

Okay, I'll go back and look. I guess I missed that one.

39:03Speaker 4

That's when Ms. Lisa got out back out. You got it? Yep.

39:07 – 39:21Speaker 5

I think I can print it for you bring your budget in between now and then to give us time to look at it. And if this is what we have, I think we can look at those things in between now and then if it comes out to even we can have that conversation.

39:21 – 40:09Speaker 4

And then by the time we come in on the night, then yeah, a lot of our events, we do collaborate together. Honestly, going to be honest some of these events with the budget that we have it takes yes splitting things to make them execute that's why that has been my observation and that just bring the receipts yeah yeah this is like i said i mean this is kind of the first allen called me yesterday they said you know hey something's going to be mentioned but i don't know until i hear it right right and i think i mean definitely the board's got to do and call me out of order if i am i'm an advocate at the end of the day Respectfully, it's hard to retroactive a lot of rules that weren't in place at the get-go. And I know we're growing, right, as a committee.

40:11Speaker 7

It may be hard to retroactivate them, but it'd be real bad if the state came in and said, hey, we're going to shut this whole thing down because we didn't. And it's going to be us.

40:19 – 41:08Speaker 5

And honestly, the rules were set in place because at the very beginning of this, every three to four months, we were going to have the meetings because I know you showed up for the meetings. And I think you showed up for one or two of the meetings and we didn't have a quorum or whatever happened. But those meetings are set up for you to bring your invoices in on a quarterly basis to make sure how we're spending these monies. What we're wanting to do is set up a plan that takes the board out of it. And when you go get your invoice, you're turning your invoices in to budgets. She's writing you a check. And we need to get with Marianna to make sure how we do it, because I'm not going to add more work to her. But there's got to be some checks and balances. Because at the end of the day, I know you got it. We just got to look at it.

41:10 – 41:42Speaker 7

We need to align it with our procedures on this end. That's really all it is. And we do apologize that we don't have all of our ducks in a row, because we are definitely trying to navigate is something that we really don't know what we're... Yeah, we started from scratch. So we're coming up with these procedures to make sure that we're doing things right as we go. And so I know it's probably frustrated you. No, I mean... And again, back to my earlier question, does everybody have enough funding to get them through until we can have another meeting?

41:43Speaker 8

Because I don't know how the funding... Yeah, and I don't know how long that's going to take once we meet on the night.

41:50Speaker 7

So when you have your two, I mean, do we have y'all, are you covered until we get this done?

41:55 – 42:07Speaker 4

My project is, because I broke mine specifically for the 12-month cycle. We were blessed to get the extra funds that were left over. So it ended up to like a 15-month cycle.

42:12Speaker 1

No, no, I just feel like it's all working out.

42:15 – 42:34Speaker 5

Okay. All right. Look at your payroll and we'll get together. Right. If we can get with the budgets. and find a way to make sure your payroll's covered, you know, until we can get these things approved. That's not a, I don't think that's a, something that can't be done. I wouldn't think.

42:34Speaker 7

All right, well, I gotta go, fellas. I am sorry to have to bounce on y'all.

42:37 – 42:50Speaker 8

Well, before you go, let's, I move that the, I move that the Obie Debate Committee meeting be adjourned until the 9th of July, if that's a good date with everybody.

42:51 – 43:02Speaker 6

We have on the library board is the only meeting. The Coffey County Health Department official ribbon cutting is that morning, but it won't interfere with this.

43:02Speaker 8

So you think we would be okay to use one of these spaces?

43:05Speaker 6

The membership's good, July the 9th. Okay, all right.

43:10Speaker 8

All right, guys. Mr. Bryan, we're sorry we didn't get it to you. We didn't.

43:15Speaker 7

Thank you, y'all. On July the 9th, what time? 530.

43:20Speaker 8

530, yeah. And you said that you've submitted.

43:24Speaker 6

You should have all of my paperwork.

43:26Speaker 8

You submitted it through that portal, I think.

43:28Speaker 7

Yeah, I did. And I brought some brochures for y'all to look at. Forgive me, I'm new to all this just like y'all are.

43:40Speaker 8

You know, I mean, we formed this in December of 2024, so we've actually been in operation a year, but no room.

This transcript was automatically generated from the official public meeting video and is presented unedited. It reflects remarks made on the public record by elected officials, staff, and public commenters. Transcript accuracy may vary; view the original recording for reference.