Planning and Zoning Board - Regular Meeting

Yes, tonight I would like to call to order the July 8th, 2026 Planning and Zoning Board Meeting. Will the Board Clerk please read the roll? Call the roll.

Chair Colleen LaPlante. Present. Vice Chair Jeffrey Barker. Present. Mr. Solomon Bricks.

Present.

Mr. Alex Escorziaza.

Present.

Mr. Jeffrey Light.

Present.

Mr. Troy Grass.

Present.

Deputy City Attorney Kathy Mahaffey. Present. Resilient Design and Development Assistant Director Lizette Aguiar. Present. Planning Manager D'Andrea Moise. Present. Thank you.

this meeting is being conducted live with a quorum physically present the material for today's meeting is available online at www.coconutcreek.gov anyone wishing to appeal any decision made will need a record of the proceedings and for such purpose may need to ensure that a verbatim recording of the proceedings is made including the testimony and evidence upon which the appeal is to be based the archive of this meeting may be requested from the city clerk and may be heard online at www.coconutcreek.gov if if you haven't already Please silence your cell phones. If you must take a phone call, please excuse yourself and step outside.

Thank you. All right, we're going to move on to item number three, the approval of the May 13, 2026 minutes. Are there any corrections or revisions to the minutes from the May 13, 2026 meeting? okay if none uh is there a motion and a second to approve the minutes as presented motion to approve the minutes as presented i'll second all right motion moved by alex and seconded by jeff b if the clerk could please call the roll mr jeffrey light yes mr alex escorriaza yes mr solomon briggs abstain vice chair jeffrey barker yes chair colleen laplante yes all righty thank you all right we are going to move on to items four five and six we are we're going to consider consider several quasi judicial items will the board attorney please explain the city's quasi judicial procedures please first i want to remind everyone to silence your cell phones

Florida courts have determined that there are certain types of matters, including agenda items 4 and 5 and 6 on tonight's agenda, that are to be treated differently than other items considered by the board. In these quasi-judicial applications, the board is applying existing rules and policies to a factual situation and is therefore acting like a judge and jury do in a trial held in the courtroom. In such cases, the courts have decided that due process and fundamental fairness require that more formal procedures be followed. The Board's decision must be based on the evidence and information that is presented at the public hearing, including the agenda materials, staff recommendation, testimony presented at the public hearing, and the deliberations of the Board. The quasi-judicial procedures require that the board consider the evidence presented to it and base their decision on the applicable law and primarily on credible evidence presented, whether by staff, the applicant, or members of the public. In a quasi-judicial proceeding, the board is not allowed to take into consideration public sentiment or the popularity of a particular development proposal. or application the board may only consider competent substantial evidence this means testimony or other evidence that a reasonable mind would accept as credible and adequate to support a conclusion florida courts have made it clear that mere generalized statements of opposition are to be disregarded but fact-based testimony can be considered competent substantial evidence this can include eyewitness observation testimony about relevant facts and documentary evidence including photographs aerials and maps People who want to participate in a quasi-judicial hearing can testify as to factual matters and any element of the case that would not require specialized training or specific academic degrees. Their testimony will be considered provided their testimony is backed up by established facts, studies, or evidence that is not conjecture or just based on a feeling. The quasi-judicial hearing process is not a popularity contest. The strict rules of evidence do not apply during the public hearing, but any comments must be relevant to the agenda item. Everyone who seeks to speak on an item will be given an opportunity to speak. If you intend to provide testimony on the applications to be considered tonight, you will be sworn in before your testimony is taken. Please know if you speak, you may be subject to cross-examination. The board may comment or ask questions of persons addressing the board at any time. If you refuse to either be cross-examined or be sworn, your testimony will be considered in that context and given its due weight. The general public will not be permitted to cross-examine witnesses but may request that the board direct questions on their behalf to the applicant or staff.

will the clerk please confirm compliance with the notice requirements the city has satisfied the legal required public notice for public hearings for agenda item four five and six will the board clerk please swear on the witnesses for agenda items four five and six will anyone wishing to speak on agenda items four five and six please stand and raise your right hand Do you swear or affirm to tell the truth, the whole truth, and nothing but the truth? Yes. When you come forward to speak, please state your name and address clearly for the record. State whether or not you have been sworn in and whether or not you understand the rules for the proceedings.

Thank you. now we will hear uh agenda item number four a special land use application to establish a pharmacy within the medical office located at 3850 coconut creek parkway are there any disclosures on behalf of the board for the agenda item number four if you could please if you do have disclosures if you could please uh just describe the nature of your contact

you know I received an email from the planner for one of the applicants an unsolicited email which I did not respond to okay thank you same if if you could just make sure it's on the in the mic and on the record I also received the same email did not respond to it okay yes myself also

I received the same email.

I received an email from Peter Schwartz on item number four, just introducing himself. And I did respond saying, thank you very much. I look forward to your presentation tonight. Thank you.

I received the same email and did not respond.

Thank you all very much.

where city staff will now make its presentation please thank you thank you everyone hear me okay yeah yeah good evening members of the board staff uh applicants and uh guests we don't always have such a full room so it's it's nice to see everyone uh for the record my name is lisette aguiar i'm the assistant director for the resilient design and development department With me this evening is D'Andrea Moise, our planning manager, and sitting right behind me is Justin Proffitt, the director of the department. So agenda item number four is the Coconut Creek Medical Pharmacy Special End Use Application to establish a pharmacy within an existing medical office located at 3850 Coconut Creek Parkway. specifically the applicant juan basto of dhg medical centers coconut creek medical plaza llc is seeking the special land use to establish a 510 square foot plus or minus retail pharmacy this medical office building i'm sorry this dhg medical office is currently the sole tenant at this building The suite was previously occupied by a bank, but it is now vacant. The pharmacy will have access only through the medical office. So it will not have a retail storefront component. You can only access the pharmacy through the building. And it's proposing operating hours same as the regular business hours from 8.30 a.m. to 5 p.m. They are not proposing to sell any controlled substances or anything of that nature. It is really geared towards providing prescription medication to their current customers. clientele with nothing to the public as a re as a retail pharmacy overall staff finds the special land use complies with minimum special land use requirements of the land development code and the comprehensive plan and of course the minimum special land use criteria the responses provided by the applicant and staff's analysis are all provided in your agenda backup staff is recommending that the pnz board recommend approval of agenda item number four subject to any outstanding drc comments this concludes staff's presentation uh the representatives for the application are here this evening i'm pretty sure you have a small presentation to make if you'd like to come up to the podium but staff is here and ready to take any questions that the board may have thank you thank you

This is not the beginning.

How do I go back?

Can you hear me? Yes? OK. Good evening, chair and members of the board. My name is Diana Grimberg, and I am the owner and operator of Direct Meds of Florida II, the independent retail pharmacy proposed inside the Doctors' Health Group Clinic at 3850 Coconut Creek Parkway. Oh, I understood the rules, and?

You were sworn in.

I'm sworn in, and I understand it. OK. So this part says that with me tonight is Juan Basto, but I guess he didn't make it. I'm very sorry. But also with me is our urban planning consultant, Peter Schwarz, over here. He is a professional AICP certified urban planner with PSI Planning Consultants. Adrian Piana is here. He is with us tonight. He is the engineer who updated our floor plans. And we are all asking for your approval of a special land use permit to activate the pharmacy that was originally designed within this building 14 years ago.

Sorry.

I want to start off by pointing out that this project requires zero exterior or interior changes. No construction or build-out is necessary. The only thing necessary is security features such as cameras and an alarm system, which are already in place. Our business operates entirely inside the clinic lobby. We are a separately owned, full-service, state-licensed, independent retail pharmacy, and as such, Florida law requires us to display one small pharmacy identification sign at the clinic entrance, readable from the outside. This is a state regulatory requirement, and it is the only signage involved in this application. We are not adding any new building or roadside monument signs. Regarding zoning, the property is designated as come on the future land use map and zoned B3, a commercial designation that anticipates exactly this kind of use. A low-impact pharmacy inside an existing medical clinic is fully consistent with the permitted uses and the surrounding commercial, institutional, and residential serving development. Our urban planning consultant, Peter Schwartz, will speak to the zoning code in more detail. This isn't a new use introduced into the building. The building was designed and built in 2012 with this space designed as a pharmacy from the very start. The original floor plan labels this exact area as pharmacy. No construction or build out is required to open. We are not a pharmacy chain. For the past 16 years, I have owned and operated an independent pharmacy in Hallandale named Direct Meds of Florida. This clinic location, Direct Meds of Florida II, is an extension of that same proven operation. Our entire mission is providing personalized, dedicated, and convenient service to the senior community of South Florida. Now we are expanding our service to the patients of DHG Clinic in Coconut Creek. Among the many benefits we bring to the residents of Coconut Creek, the top three are, first, we create a true one-stop shop for health care. DHG clinics patients can see their physician and walk right over to the counter and get their medication dispensed quickly. avoiding the inconvenient additional trip to a separate pharmacy. This ensures that they can begin treatment right away. The pharmacist also can easily communicate directly with the clinic's physicians on an ongoing basis to quickly resolve any issues. Second, we offer medication synchronization. We align all patients' refills so they are ready on the exact same day each month. This ensures seniors never have to worry about filling different prescriptions at different times and never miss a dose. Third, we offer free local delivery. For homebound seniors and sick patients, this is life changing. Combined with medication synchronization, this leads to much better compliance, fewer missed doses, and fewer hospitalizations. It is a massive health benefit for the residents of this city. We are a counter-based pharmacy, not a storefront. Because we focus on visiting clinic patients and provide home delivery, we do not compete with the large chain pharmacies and will not create heavy street traffic. Our operating hours will strictly match the clinic's hours, 8.30 a.m. to 5.00 p.m. When the clinic closes, our doors close as well. We are ready to serve from day one. We are already contracted with all major insurance plans, including Medicaid and Medicare, and all of our vendor contracts are secure. That means our patients, especially our seniors, can use their existing coverage immediately with no disruption and no gap in care. Finally, I want to emphasize our commitment to safety. We are not just planning to build a secure space. We have already been fully approved by the Florida Board of Pharmacy and the federal DEA for this exact location. Our state and federal licenses are active and current, meaning our security infrastructure has already met the highest law enforcement requirements in the country. I also would like the board to know that we have completed our public outreach. Kutru and Associates mailed notices to every property owner within 700 feet, 14 days before the meeting. We held the meeting, no neighbors attended, and no objections were ever raised. In addition, we provided the city with the labels for the notice for tonight's meetings. Signs were posted outside the clinic 14 days prior on both entrances, notifying neighbors of the special land use public hearing. So I'm going to now pass the mic to Peter Schwartz. He will briefly describe how this request aligns with the city's comprehensive plan and vision 2030. Thank you.

Good evening. Thank you. Peter Schwarz, planning consultant with PSI Consulting. I've been sworn in. I understand the rules of procedure. Just briefly, we just wanted to make sure you understood that we went through the process of ensuring that this special use, this special land use application does align with the city's comprehensive plan as well as its land development code and your zoning district regulations for the B3 zoning district. I don't really need to go through each of these, but this is a use that is fully and discreetly indicated for this zoning district. The special land use requirement for this pharmacy use is appropriate because this use can raise concerns for municipalities such as we've seen with pill mills and with medical marijuana distribution And it's highly appropriate that the city has this as a special land use. And we just want to assure you that this is not either of those types of uses. This is a bona fide pharmacy that prescribes and dispenses medications to patients of a medical center. So as you can see on the slide, there are three elements

or policies of your comprehensive plan that we've identified as being consistent with we are consistent with your land development code as well so i'll be available for questions if you have any else but thank you great thank you very much um i will now open to the public hearing are there any members of the public who would like to speak on agenda item number four

Okay.

Does city staff have any questions for the applicant or anyone who has spoken on the item?

No, not at this time. Thank you.

Does the applicant have any questions for city staff or anyone who has spoken on the item? No? Thank you. Alright, so I will be closing the public hearing. Do any members of the board have any questions for city staff, the applicant, or anyone who has spoken on this item?

Does your license allow you to distribute the controlled dangerous substances, or are you limited in some way from doing that?

You asked me about the controlled substances. We are licensed with the DEA to dispense all controls. However, this clinic definitely is not It doesn't treat people for pain. So I've been working with DHG clinics for the past four or five years in different areas, because they have like 18 clinics. And because we deliver, we already have been working with them for at least five years. And I can tell you, we have never seen a pain medication or anything very addictive. I mean, at the most, we've seen control fours, something for like anxiety and stuff like that that seniors sometimes do take. But pain medication, no.

Is the pharmacy operated by a separate company?

Yes. I am an independent retail pharmacy. As I explained, I have another pharmacy in Hallandale already for 16 years. We work with a lot of clinics all over South Florida remotely, never inside the clinic. This is the first time we're working inside a clinic. But we have been working with Juan Basso already for several years remotely. So I know him very well. So you don't own the clinic, you own the pharmacy. No, I do not own the clinic. I just own the pharmacy.

And Mr. Bastow, who was listed as the applicant, who is he?

Yes, he, I don't know why he is not here, but Adrian is authorized to represent him. He filled out the application, and I am also on the application as the pharmacy. I don't know why he was not here.

Does he operate the clinic?

Juan Bastos, the owner of the clinic. Is he a doctor? I don't think so, no. He does not practice as a doctor. No, but he has several primary physicians. He has, I know that there's a gynecologist on staff. There's some specialists. It's a pretty large pharmacy, and it's all just primary medicine. All right, thank you. Thank you.

chair look plan I have a quick question uh for staff Liz so if this was as she kind of described that it was on the plans for 12 years if this was happening as an direct ancillary use to the clinic not a separate owner would would it even have to be here is it is it being triggered because it's a separate company in other words the the clinic could dispense medicines inside the clinic could they not

Well, according to the list of permitted uses, any drug store is considered a special land use. So because this is the very first time that a drug store is going into this facility, then they have to go through this process. Could a doctor give out medication or give them whatever samples, whatever they do, there's no way of really preventing that. But as far as the actual pharmacy itself, because it is the first time it's going to be a retail use within this space, they have to go through the special end use process. They would no matter where in the city.

OK, I mean, I was just thinking like. The emergency room or like the freestanding emergency room. They probably have a pharmacy inside, but it's not like a separate company. It's part of the.

it it's like uh like park creek over on state road seven et cetera they went through all of their processes at the time but it would have been part of that particular tenant or user it wouldn't have not a separate person right right it would still be a special land use was it though

If a special land use was required at the time, I don't know what time that was, when that was approved. Yeah. But if, because if that is, if it was required at that time, then yes, one was required. Who owns it is not a trigger for requiring a special land use.

Dark stores have been special land uses as long as I can remember.

Sure.

Yeah.

Okay.

Yeah.

I have a question. All right, so my dentist is in the space. And what space are you taking? Are you taking any departing tenant space? This is just for curiosity. The building is occupied. I know that because my dentist is in the building. So are you taking any tenant space or there's empty space within the clinic, separate? Not used today.

The space was being used by a gynecologist that's leasing an office. And because it's at the counter in the lobby, it was just like a reception for them. And they just moved to another area. Because this area really is designed as a pharmacy. It has all the build-out and it's ready. So Juan Basto asked them to move to a separate area. But they're still there. And now I would be leasing that space. Got it.

okay okay yeah i haven't were you already servicing um this dhg location remotely before i'm sorry Were you already serviced? You said you were servicing other DHG pharmacies.

Yes. In fact, this pharmacy was originally already operating in one of his Miami offices in Northside. We were operating there for approximately 10 months. And it was a new clinic. And Juan said, you know what? I don't like operating here. We're going to close this clinic. and i would like you to move to coconut creek where we already have a pharmacy set up and it's ready for you so this was actually not opening a new pharmacy it was just a change of address so when i moved i notified the you know the board of health the da it's a change of address and we were kind of ready to go and we didn't know we were going to be faced with this issue But we were operating, so he has like three clinics in Miami, and we were servicing all three clinics from Miami.

I guess my question was, so you, these would all be new patients, right? So you weren't servicing any of the patients that currently?

We currently are servicing a lot of the patients from Hallandale.

Okay.

But it's different because we're not there physically, so it's not the same convenience. Okay. Yeah.

my my question if it was really just a procedural thing to the same sort of mechanism or if it's net new it sounds a little net new right that's it okay thank you so now we're going to move on the applicant and city staff will now make closing remarks please that would be fine staff has nothing further to it okay good

with the applicant is there anything else that you would like to say to close it okay thank you all right so are there any comments or deliberations from the board on agenda item number four the special land use application for coconut creek medical pharmacy all right if not none i'll take a motion on agenda item number four the special land use application for coconut creek medical pharmacy i'll make a motion to approve

Agenda item 426-107, the medical pharmacy as presented.

Thank you. Do I have a second? I'll second. Okay, motion made by Jeff B. and seconded by Jeff L. If the Madam Clerk could call the roll, please. Jeffrey Light.

Yes. Alex Escoriaza.

Yes.

Solomon Bricks.

Yes.

Vice Chair Jeffrey Barker. Yes. Chair Colleen LaPlante. Yes. Thank you.

All right. We are now going to hear agenda item number five, the site plan application for an expansion to the existing Walmart located at 5571 West Hillsboro Boulevard.

Are there any disclosures on behalf of the board for agenda item five? I see none.

Thank you very much. All right. Great. Thank you. So now we will have the city staff please make its presentation.

thank you agenda item number five is the walmart site plan expansion a site plan application for a 5 932 square foot addition to the existing walmart store located at 5571 west hillsborough boulevard The applicant, Jackie Pettiviano from Bowman Consulting, on behalf of Walmart Stores East LP, is seeking site plan approval for the addition at the northeast corner of the existing building. The addition is to support Walmart's online pickup operations. This allows customers a place to pick up their online orders, pick up their groceries at a designated spot on the site without ever having to enter the store. The applicant is also proposing, in addition to the expansion, some changes, some improvements and modifications to the existing parking lot. They include increasing the designated parking pickup spaces from 26 spaces currently to 31. Improvements also include existing drive aisles and landscape islands, minor grading to improve the ADA parking spaces, new sidewalks, restriping of crosswalk areas, additional pedestrian crosswalks, and even refreshed signage, which are all nice improvements to the site. The applicant did hold their community meeting on April 30th at 5 p.m. at the city's rec complex to present the project. The community meeting summary and the presentation are all included in your backup, and no members of the public attended their public meeting. Overall, staff finds that the site plan does comply with the city's land development code, our minimum site plan review requirements of the land development code, and the comprehensive plan. staff is recommending that the pnz board recommend approval of the agenda item number five subject to any outstanding drc comments i'm happy to take any questions from the board but this does conclude staff's presentation i do believe that there is a representative here from walmart that could is making a presentation as well did you need help thank you i think i have it thank you yeah

Fabulous. OK. Can you guys hear me perfect? Thank you. My name is Jacqueline Pettivalano. I am a civil engineer at Bowman Consulting. I am representing Bowman as well as Walmart. I was sworn in and I do agree to the rules. So thank you staff. That was a very good summary of the proposed scope of work. As noted. we are proposing to add a i apologize here let me flip this around we are proposing to add roughly 5900 square feet to the existing walmart store at 5571 west hills hillsborough boulevard at the corner of state road 7 and west hillsborough this project is an existing condition of the walmart the zoning is the planned commerce as well as commercial for future land use as stated before 5900 square foot expansion is proposed on the northeast side of the existing building with this expansion we are proposing the site modifications of grading landscaping striping and signage improvement across the entire site As you can see here on the screen, this is an existing parking field area where the existing pickup parking is located. With the expansion, we will be modifying some of the impervious and pervious, so pavement and landscaping, as well as modifying the pickup to accommodate the additional pickup parking stalls. As stated, this has already been through DRC review and has been modified accordingly, and we will also be going through engineering review to further define and accommodate staff's recommendations. That's it.

Thank you very much.

Okay. I will now open public hearing. Is there any members of the public who would like to speak on agenda item number five?

Okay. Thank you. There's none.

Does city staff have any questions for the applicant or anyone who has spoken on the item?

Not at this time.

Thank you. Does the applicant have any questions for the city staff or anyone who has spoken on the item?

Not at the moment. Thank you.

Thank you. All right. The public hearing is now closed. Do any members of the board have questions for the city staff, the applicant, or anyone that's spoken on the item?

Tony, go ahead. In some of the information that was given, you had a lot of graphs about peak parking that went in all these directions that I'm sure someone smarter than me would be able to find the answer to the question I'm looking for. How was it determined that you needed more spaces? So it says five additional spaces, bring it up to 31.

you know how how did you get to that number so we personally do not get these numbers that is directed by Walmart based off their internal calculations we are proposing additional expansions and even just interior remodels which then results in additional pickup parking on other Walmart stores across South Florida as well as other regions of the United States so like I said I cannot give you that information myself but Walmart is the one who determines that based off of store growth and store calculations of the current operations and the future Okay. Direction.

And I guess follow-up, which is related. It says five additional spaces is being dedicated, bringing it to 31. And it says existing spaces are to be designated as pickup parking only. Is that to say it is not current? There are no spaces currently designated as pickup only, or?

No. So currently there's 27 on site. And so now we're just increasing by the five to be 31 in total. OK.

Thank you. Jeff?

I was going to ask a similar question of what data supported the decision. I mean from the one picture here it doesn't look like the parking lot's full so I mean there's room to expand that's the only data I could see on the charts so asking into other members of the board for their questions or comments two real quick questions so just for my informational purposes this type of um

Use new use in the building is kind of happening on most Walmarts wherever they can fit it in correct. OK. And then my other question is maybe more for for staff. I'm just trying to grasp on the parking calculations. We we had an initial square footage of 205,000 square feet. And then we added about 5000 to get to 209,000 square feet. but our required parking was went down from 633 to 628. I was wondering if you remember like how that how that happened we're still providing more than the than the minimum requirements it doesn't really matter I don't know if if there was anybody saw that or had an answer for that if you don't it's okay it's again we have more parking than I can also answer too if you need me to it's

so you are correct the overall square footage has increased but then the required parking has decreased and that's because code requires based off retail square footage and so with the interior remodel being revised more space is based to storage versus retail okay so the staff bifurcates the space into retail and storage and doesn't count parking for the growth square footage

there's um so we we can and we do calculate parking based on the uses within a footprint but they have also reduced the garden center by about 1500 or 1600 square feet okay so um when the So by reducing the square footage, which would have also been included in the calculations, it kind of leveled their square footage. And so because they had excess, they're still in compliance. They had enough surplus parking to make up the difference.

Okay. That's good enough.

Okay.

Thank you.

You're welcome. All right. Thank you. The applicant and city staff will now make closing remarks. Nothing further to add. Thank you. And applicant, are you good? Did you want to add anything further? No, thank you. Okay, thank you. All right. Are there any comments or deliberations from the board on agenda item number five, the site plan application for the Walmart expansion? all right if none i'll take a motion on agenda item five the site plan application for the walmart expansion please second okay motion made by jeffrey light and seconded by alex if madam clerk could please call the roll Jeffrey Light.

Yes. Alex Escorziaza.

Yes.

Solomon Bricks.

Yes.

Vice Chair Jeffrey Barker. Yes. Chair Colleen LaPlante. Yes.

Thank you.

Thank you.

Great. All right, we're going to move on to item number six. Item number six is the site plan application to provide additional instructional and performance space at North Broward Preparatory School located at 7600 Lyons Road.

Are there any disclosures on behalf of the board for agenda item 6?

I see none. Thank you very much. All right. If city staff could please make your presentation.

Thank you. Agenda item number six is the North Broward Prep School Art and Innovation Center, or AIC, and Early Childhood Center, or ECC, site plan expansion. It is a site plan application for approximately 56,500 square feet of additional instructional and performance space located at 7600 Lyons Road. The applicant, Christina Blinke from Miskell-Backman LLP, on behalf of Northborough Prep School, is requesting site plan approval for the approximately 56,500 square foot additional instructional and performance space on the existing school campus. The proposed expansion includes basically three buildings. Building 1000 will function as their STEAM building, which provides instruction and lab spaces. building 1100 function will function as a 300 seat performing arts venue for the school to use for performances from the the students that are at the school for parents and special occasions etc but limited really to the school building 1200 is designated for pre-k and kindergarten students it has a kitchen a dining area and a mix of regular classroom spaces and rooms for art and music all tailored to the early learning the school has also committed to do several off-site transportation improvements to help address access and circulation on-site circulation and some of the stacking on lions road which we hope we've reviewed it and expect that some of these improvements will help ease some of that stacking that we see often on lions road with some of the improvements that they have committed to Also the preserve that is along Northwest 74th Street. This will have some minimal clearing for some of the installation of the fencing material and to remove some exotics. And the school has committed to restoring it with some native vegetation to kind of fill back in some of that which will be lost by the removal of some of these exotics. The applicant did hold their community meeting on February 28th of 2026 at 6pm at the school to present the project. Members of the community did attend the meeting. The community meeting summary and the presentation are all included as part of the agenda backup. overall staff finds the site plan complies with the city's land development code our minimum site plan review requirements and of course the comprehensive plan staff is recommending to the planning and zoning board to motion for approval of agenda item number six subject to the outstanding DRC comments and conditions noted on the agenda item report. This concludes staff's presentation. I know Christina is here this evening as well as some other members of the team to make a brief presentation, but we are happy to take any questions from the board. Thank you.

All right. Good evening. For the record, my name is Christina Vilenky of Miskell-Backman. My address is now 5550 Glades Road in Boca Raton. And I have been sworn in and do understand the rules of procedure. And it's a pleasure to be here before you this evening to discuss the North Broward Preparatory School Arts and Innovation Center and Early Childhood Center. To give you a little bit of background, I think everybody's probably fairly familiar with the location of North Broward Preparatory School. It is at the north end of the city, just south of the Hillsborough Canal, on the east side of Lyons Road. To the south, we have 74th Street, and then there's 39th Avenue a little bit to the east of the property as well. So North Broad Preparatory School has been in operation since I believe it's 1959. They were annexed into the city. There was a pre-annexation agreement done in 1998, and shortly thereafter, the school started expanding into an upper school, your high school, traditional high school-type programming as well. Since coming into the city of Coconut Creek, North Broward Preparatory School has really set the stage for education. They are not just nationally recognized, but globally recognized. They have partnerships with MIT, with Juilliard, with Apple, and really value education, and not just you know, education on a wide variety of kind of your standard programming, but they really tailor to the individual student to make sure their needs are met, to make sure each and every student gets the learning experience that they need in order to excel. And so Again, since coming into the city, since being annexed into the city, they've had multiple projects come before this board for approval and city commission for approval. About 11 years ago in 2015, there was the Global Wellness Center that is, I think, about 46,000 square feet towards the center of campus that was approved, along with some modifications and renovations to the baseball fields. So that was a huge undertaking, a huge improvement for their athletic programming. A couple years later, we had approval for the residential village, which is towards the eastern end of campus. And that's a residential boarding program that I believe was approved for about 436 beds, mainly housing international students on campus. And again, students come from all over the world to North Broward because of its reputation. So the school is continuing to invest in educational programming. And that's essentially why we're here this evening. We have the area that's outlined kind of in the green dash line where we're proposing to develop the Arts and Innovation Center and the Early Childhood Center. Just to put a couple things into perspective, we do have various conservation easements around the property currently. I guess more to the west side of campus, there is an existing conservation easement behind the lower school. That one, I believe, was put in place in 2004. That is not being changed. And then just to the east of the development area that, again, is outlined in that green box, there is another conservation easement there that provides a substantial buffer from the adjacent residential uses. In addition to those conservation easements that are being maintained, we are providing about a 100-foot setback from 74th Street. And as Ms. Aguirre noted, we are cleaning up. We are required to remove invasive exotics from that area. But we recognize the importance of kind of that buffer and the appearance for those residents that live along 74th. So we have a planting plan to add additional native species along that buffer and are going to continue working with staff to ensure that it's not looking sparse. It does still have the appearance of that native buffer. Couple other things I wanted to point out with this proposal access is not changing I know there's a lot of sensitivity around 74th back in I believe it was 2015 when we were going through rezoning and Taking some action that was required by the pre-annexation agreement the school entered into a declaration of restrictive covenants that restricts access from 74th to emergency access only. So no vehicles, no pedestrian access for the school is permitted from 74th. All of the traffic going into the school will come from the two access points that are existing along Lyons Road. We do have our traffic engineer here this evening. We have done extensive analyses related to the traffic patterns along Lyons Road. The school has taken action over the last few years to

adjust school pickup and drop-off times.

Mostly drop-off times in the morning, I think, is where we see most of the queuing to ensure there's a little bit more of a staggered start time between the lower school, the middle school, and the upper schools to help alleviate some of that traffic. and then our again our traffic consultant is here to discuss some of the improvements but we spent a lot of time working with city staff and identified a couple turn lanes along lions road that we believe can be expanded and that will allow more cars to go into the turn lane without then impacting lions road so we have offered those as conditions of approval i believe they're in the staff report subject to obviously permitting through brower county in addition there's a couple intersections just to the south along lyons road where On occasion, cars do back up and block that intersection. So we are proposing to work with Broward County to put the you know, do not block striping those intersections to help ensure that areas enforced and cars can turn out from those intersections from those adjacent streets. On top of that, something new is we've kind of agreed to meet on an annual basis with city staff to evaluate the traffic patterns, to evaluate the school operation plan, and determine if there are any additional improvements that need to be made or adjustments that need to be made from year to year. So that is something that is new, that is a condition from this application. And really, we've been working fairly well with staff, I believe, over the last few years to address a lot of the issues that have been there in the past. And we have seen improvements. Our traffic engineer, again, can detail that. you know the solution is not just one thing on one evening that we're agreeing to we it needs to be evaluated on an annual basis to ensure again if there are any tweaks that need to be made any adjustments that need to be made we're coordinating those with the city so that is one of the conditions in the backup as well And then, you know, over the last decade or so, we have come to the city again with various master plans. And the Wellness Center was one of the items on our master plan, the residential village as well, and development of this area. The school has known for quite some time that they need to provide something more specialized for the early childhood center. They were using an older building that had been dated and so again education starts at a young age and they want to ensure that they are providing appropriate facilities to foster learning in young minds as well. And then again, some of their programs that are highly specialized relate to science and technology. Robotics is one of their specialties, where I think their robotics team wins national competitions. Again, they partner with MIT. So they really need the space, the lab space, in order to continue to enhance those programs. Another thing that I personally really like about the school is their fine arts programs, where a lot of schools are cutting their arts programming. North Broward Preparatory School is investing into performing arts, visual arts, all kinds of fine arts. And so this space does have kind of a multi-purpose performance area.

It's kind of a...

flat area that can be used for a lot of different types of programs, whether it's orchestra concerts, performances by dance teams, shows that are put on. It's got the capability to be very versatile in that type of performance space. The performance space only takes up a portion of the building. It seats about 200 to 250 people, I believe, at maximum capacity. So it's not a venue that would host large concerts with performers from outside of the school. This is really intended to be a space for the students of the school. You know, there might be one grade that is doing a performance, a winter performance or what have you, and so parents could come into that space and use it, or the upper school, again, for their various programs might have a show of some sort to put on, so they could use that space. There's also classroom kind of spaces for your band practices, your orchestra practices, dance studios. It's really kind of versatile and can be tailored to the programming needs at any given time. And areas, again, where they can build the sets that are then used for the performances within the multi-purpose center. So it's really great programming that's proposed at the school. Again, it's investments into the students that are going there. And here we have, you know, the site plan in a little bit more detail. And so you have again building one at the north end of the development area is that steam building is that technology building building two is that multi purpose performance space and then building three towards the south end is that early childhood center. again on this graphic you can see we have a 100 foot setback from 74th street to the building 3. we do have that native species buffer that we will be enhancing and then we have a 300 foot setback to the parcel to the east which is mostly comprised of that conservation easement area which is heavily forested In addition, we're providing 80 parking spaces within this area. There's additional parking available throughout campus. There's spaces for outdoor play for the early childhood center and some outdoor learning and sensory gardens as well. This just provides kind of a closer image to that south end for those that are along 74th Avenue. It's hard probably to see on those screens, but there's small dots that represent all of the existing trees that are going to be maintained. Again, sometimes when we clear out exotics which are not supposed to be there, it looks a lot more sparse than before we clear those exotics out. So there are additional plantings proposed in that area and we're going to continue working with staff to make sure that it is planted appropriately. This is just another graphic showing kind of the spatial orientation of those buildings. And then I think I'm going to hand it off to our architect to talk about kind of their innovative design in these buildings as well.

Thank you, Christina. Good evening, board and staff. My name is Jose Barrera. I'm with Denman Architecture. We're located at 1358 West Newport Center Drive in Deerfield Beach, Florida. I was sworn in, and I understand the rules of the procedures. just back up a couple of slides um as far as the the site plan um like christina said we have three buildings the the smallest building is up north within the campus it's about 8 000 square feet all three buildings are one story in height the second building comprises of two main areas the performance and the dance and drama And the third building to the south is the Early Childhood Center. The positioning of the buildings is such that they are in keeping with the scale and footprint that is already on campus. We wanted to position the parking area within the interior of campus where there's existing traffic circulation paths, routes. and we wanted to position the required licensing outdoor play area to the south to distance the buildings from the existing neighbors create more of that setback as well as the you know the traffic any noise that generated any of the required lighting is also shielded by the buildings from the neighbors Like Christina said, we have an approximate 100 foot setback from the building to the property line to the South and 300 foot setback to the East. There's a fence indicated by the white meandering line that meanders through existing trees trying to preserve as many of those as possible. And again, we're required to remove the invasive species and we're supplementing the understory with native cabbage, palms and the like. This axonometric aerial view really illustrates how we separated the buildings into smaller clusters with the smaller, lower buildings to the perimeter and the largest building in the center, trying to respect the existing scale and massing of the neighboring buildings. and when we were first looking at the design of the building and the typology and the construction type we looked at different options and we we looked at metal buildings for a couple of reasons primarily the duration of construction and the the least impact to the site during construction And so these are award-winning projects from across the nation with similar use arts and education, outdoor play. As we develop the design, we have some progress inspiration sketches, and then on the bottom of the screen there is the current design from a pedestrian viewpoint. and we tried to incorporate some of the innovative design features that we that we saw and then have been successful and those include inset bays feature walls accent walls expose the structure as much as possible to kind of modernize this area of campus while keeping with the existing massing and scale We're proposing sort of a feature. You know, paint scheme. For the the building number one. and then looking at building three as a blank canvas with opportunities for incorporating art that is by the students themselves this could be rotating exhibits and it's just a way to enhance the campus in a in a very impactful yet very minimally invasive way that concludes our presentation we'll stand by for any questions thank you very much

Thank you very much. All right, I'll open the public hearing. Are there any members of the public who would like to speak on agenda item number six? Okay, so please state your name, your address, and if you've been sworn in and understand the rules.

Hello, my name is Sina Abdel-Majid. I live in 7540 Northwest 47th Avenue, Tall Trees, right across the street from the school. I've been sworn in and I understand the rules and engagements. I'm basically speaking on behalf of the HOA. I represent one of the board members in our neighborhood and we've had a few issues a lot with traffic but also parents and people coming into our neighborhood so we constantly have to speak to the police officers there you know put cones out in the front to make sure that people aren't coming in and sitting in our neighborhood waiting for their kids to be picked up that's become a problem it goes away and then it comes back it goes away and then it comes back i guess my only concern and ask is you know adding an addition to which by the way I love and I support okay just for the record um but it's the traffic it's it's more of the congestion on Lions would the city consider adding some type of buffer in front of our neighborhood since it is right across the street from the two front entrances um so that's why I'm here today basically to discuss this on behalf of our neighborhood That's really the point of me being here. So it's to ask because inside our neighborhood, the street in our community, it belongs to the city. It doesn't belong to us. And they worked on the roads in front of Lyons and in front of the school, but they did not... work on the roads in our neighborhood and i feel like you know more things are being added to the school but we're not you know we have to constantly address the traffic and address the kids coming over to our neighborhood and address the traffic from the parents coming into our neighborhood so it is of an issue and it's going to continue to be and although i am a fan of what they're trying to do because i'm all for supporting the school but i would like to ask on behalf of the city if there is some type of proposal or maybe consideration to add some type of buffer, maybe like a wall or, you know, substantial amount of landscaping or something to separate our neighborhood from the lighting and the noise and the traffic and control of the traffic from tall trees from the school.

Thank you. Is that something that you would be able to respond to, Kath, now, or the consideration?

The board is happy to discuss any of the issues raised by anyone.

All right. Thank you very much. Appreciate it.

Hello. My name is Daniel Spear. I'm the manager of 4211 SPLLC. I own the, myself and my family own the property directly east and adjacent to the proposed expansion of the school. We're at 4211 Northwest 74th Street, just on the same street there. We're developing 10 single family homes there. So we're the closest neighbor to the project. Do I need to be sworn in or anything? Yes, sir. Okay. How do I do that?

Oh, I thought, sorry. I think you came in after. Oh, you came in after?

Okay. Daniel, she'll swear you in. Thank you.

If you could, go ahead and please raise your right hand for me, please. Thank you. Do you swear and affirm to tell the truth, the whole truth, and nothing but the truth?

Yes. Okay.

Just make sure. Okay, you already said your name and address. All right. Thank you.

Good to go? OK. We were just made aware of this project yesterday from the city notice and did not receive any prior notices or outreach from the school. However, the applicant and their counsel were kind enough to have a call with us today, which we appreciated. They answered some of the questions we had. we still have some few addressable and specific concerns about the project one being noise the performance building is used for rehearsals and events sits roughly a few hundred feet from our share line and may include amplified noise so we've just asked for an independent acoustical study of expected noise levels at the property line with any recommended mitigation We'd like to understand what measures the school is taking to contain sound within the buildings and not disrupt the neighbors. So that was our first request. The second was visual impact in lighting. Well, the proposed expansion again is a fair distance from our site. There is a 50 foot tall building just directly adjacent to the conservation area, which is pretty tall. And there's also lighting on site. So we've just we've asked for a written commitment that any rooftop equipment, exterior lighting facing our property will not be will be screened or directed away from us. And we've asked for more information on the lighting We just want to understand the light of sign light line of sight study from our property. So we've requested that from the applicant. And lastly, the school owns land east of the existing conservation area, which is right along our shared property line. And this includes access to the communication tower there. We've asked for more information on this parcel. We'd like to explore placing on also under a conservation area so that it can not be developed in the future or preserved so that there's an appropriate appropriate buffer between our property and the adjacent property. And we'd like to work collaboratively with the school to ensure an appropriate buffer. We believe these are reasonable requests. We're not here to oppose the project per se, but we want the school to continue to thrive and be successful. But we do have real concerns that we'd like to be addressed. We ask the board to condition any approval on the three items that we're raising today.

Thank you for your consideration. Is there anyone else from the public who would like to speak on agenda item number six?

Okay.

If not, does the city staff have any questions for the applicant or anyone who has spoken on the item?

No, not at this time.

Does the applicant have any questions for city staff or anyone who has spoken on this item?

No questions, no.

No questions? Thank you.

All right. The public hearing is now closed.

right do any members of the board have questions for city staff the applicant or anyone who has spoken on this item yeah i guess it's you know from staff the applicant i mean the issues raised by the public in terms of proximity noise traffic I'm not surprised. What's the response to that?

Yeah, I'm happy to address that. So we were made aware of an issue that Tall Trees was having during our community meeting where a couple cars were going into that community parking there. we weren't clear if they were affiliated with the school or not at that time but we have worked with bso i mean there are two bso officers stationed out there on a daily basis and you know anytime such an issue is raised we do take it seriously and we have been communicating with the officers to ensure that that does get addressed now if their detailed changes or things shift and they're not enforcing that so much anymore, as soon as it's being brought to our attention, we're addressing that. So I know in the past, we've given the schools information to, you know, management out to members of Tall Trees that have addressed concerns. We will continue to do so and, you know, we'll continue to ensure any time that happens it is being adequately addressed. With respect to the gentleman that spoke that owns the property to the east, Mr. Speer. We did speak with him earlier this afternoon. Again, we were made aware of some concerns that he had starting, I think, yesterday afternoon when he reached out. You know, we did send notices to property owners. I think it was within 750 feet of our community meeting. um we confirmed the list and have the affidavit from our notice consultant so i'm not sure what happened you know why he didn't receive the notice but um we we are trying to be good neighbors and you know we did schedule a meeting for this afternoon to walk him through our project we will continue to communicate with him um to ensure that you know the concerns raised are adequately addressed in terms of visibility and line of sight we really don't see any issue there um you know he is building i think two-story single-family homes on the property that he owns it's a 300 foot distance from the closest building, building two, that is in a heavily forested area. It's a conservation easement. It's something that cannot be developed. And we can't touch those trees. We're not going to touch those trees. They are very mature, very large trees at this point. So I don't think there's really going to be any visibility to his property or to the new buildings whatsoever. In terms of noise, I mean, we did speak with him earlier today about kind of the acoustical studies that we're performing to ensure not only that the sound functions for the performing art space, but in those types of situations, you want the sound to be contained within the building so that it's tailored to the highest performance that you can have. And you don't want the sound escaping or reverberating off and creating vibrations or noise or otherwise. So we're happy to continue to work with Mr Spear to address any of his concerns, but we we do expect that any noise will be contained within the building. There are no outdoor performing spaces, so again, we don't foresee that being an issue, but are happy to continue the communication moving forward. There was a third one.

You're probably going to win it. Yes, thank you.

So there is also kind of a sliver, almost that reversed flag shape of the conservation easement between the conservation easement and his property. There is a telecommunication facility in there now. There is also kind of a pathway, a roadway perhaps, to that telecommunication facility to access it. Because of that, I don't believe we can extend a conservation easement. But we are going to go back, look through the title work, see what kind of easements are in place and investigate if that's an option. Either way, it's not something we're proposing to develop. We're not proposing to touch any of the trees that are in that area. So, you know, those trees will be maintained in their current form. They're not going to be removed, mitigated, anything to that effect. We have no plans to develop in that area.

Is the ECC program, is that a new program, or do they have an ECC program now?

Yeah, they have an early childhood program now. It was within an older building that has really surpassed its useful life. So I think that building has since been demolished. I'm not sure where exactly it's located now, but they're kind of moving around those classroom areas until this is constructed. But they really need that new space that's dedicated to that early childhood education.

These buildings, are they prefab metal buildings? Is that what I've led to believe? Yes, that's correct.

I had a couple questions on the expansion. So obviously it's a physical expansion, but does this expand the capacity or size of the student body?

Yes, potentially. Right now, I believe there are about 1,900 students enrolled. There is an enrollment cap that is part of the conditions. I believe the cap is up to 2,400 students. Again, that's not something that we're going to jump up to right now or with... these buildings immediately it's something that over time can mature to that cap and again with that Year by year, we are going to be meeting with staff, reassessing the traffic conditions, because as enrollment increases, I mean, you do have more parents coming to campus to drop off their children. So that is something that we are going to continually work with the city to ensure any adjustments to the traffic patterns are being made to accommodate the additional students.

Thank you.

Yeah, just what's the ratio of residential to commuter population?

So the residential building can house up to 400 and I think 36 students. I believe they're at about 250 give or take. Is that 200 250 roughly? 280. Okay, 200 207 currently. If you could come to the mic, please So I can I can relate it's about 250 boarding students and about 1,800 daytime students Is there Bus Are they bus commuters?

Are they car commuters or there's some combination of them? I

So the residential program, they are not allowed to have cars. They stay on campus. So there's no vehicles associated with the students living there. There are bus programs. live in Boca, some further north, Parkland, Coconut Creek, obviously, but they're coming from all different areas. And so there is a bus program to pick up students that live in a variety of different areas, and I know the school is constantly looking to expand that as well.

All right, thank you. Paul?

Okay, so when I'm in New York, I pick up my kids from private schools and get in lines and wait with the other parents. So I've observed how it works. And I was kind of thinking, you have new buildings and a road that goes into 74th Street, Northwest 74th Street. So is that going to be that small parking lot that's part of this three building campus you know small parking lot will that be now a place where parents will come either drop off or pick up their kids in that section or that happens in the other buildings

So for the most part, it happens in other areas. I know for the lower school, parents enter off the southern access point. And I don't know, does this? No, it doesn't show up on there. Just to the side of the temporary lot, there's kind of a circular area where drop off can be made to students in the lower school. I see our traffic engineer here, so I'm actually going to pass it off to him.

OK. We'll go work on the screen. OK. Good evening. Chris Hagan with Kimley Horn Associates. My address is 477 South Rosemary Avenue, Suite 215, West Palm Beach, Florida. I was sworn at the beginning and do understand the rules of the procedures this evening. i believe the question was specifically about pick up and drop off for the three new buildings correct right yeah so that is intended to occur and you uh we're discussing the the parking area here uh this um plan and i'm not sure if we have one in the slide deck um that shows uh more detail of that area but the the route uh for the the vehicles coming in is is coming in off lyons road circulating down you know through this area and then there is curbside area along inside that parking lot that allows for some student pickup and drop-off oh perfect yeah so you can see this area that's that's dedicated as curbside area for the pickup and drop-off of students so that is intended to serve the the pickup and drop-off activities that are occurring in this area

So there was a discussion that some parents park off-site in adjacent developments, right? So are you now providing more stacking space where people can be on the inside versus on the outside?

Yes, I mean this does add to the stacking space on campus. The other thing is the biggest strategy with the school and it works in a facility like this where you've got everything from early childhood education all the way up through 12th grade. The shifts for the various levels are staggered too. So the high school students don't arrive and depart at the same time as the lower school students or the early childhood students etc they are they are staggered so again this does provide additional stacking for vehicles and the the staggering of the pick up and drop off between the other components also helps to kind of spread that out okay yeah thank you

If the problem presented by the public is access to 74th from the school, is that where the...

There is no – so that – you do see a road that exists, but there is no connection that allows traffic to access 74th. I believe only – there is a gate there that does allow emergency vehicles through. There's probably a Knox box. I'm not 100 percent sure. Knox box to be able to get through the gate but that's the only the only case in which that would be used as emergency access only okay so you can't get to 74th from the school you cannot you cannot get to 74th from this to and to and from 74th from the school thank you

you have a breakdown based on 2400 students of you know pretty much each grade all of that i didn't see may have missed it you know a current breakdown where do you see the new growth of students coming from is it primarily the early education is it more boarding students internationally

Hi, my name is John Layman. I'm the managing director at North Broward at 7600 Lyons Road. I did not stand up and get sworn in, so I'll do that now. I do understand the procedures.

Go ahead and raise your right hand for me, please. Do you swear to tell the truth and the whole truth, nothing but the truth?

Yes.

Okay, thank you.

The question is where do we see the most growth coming throughout the plan? Right now, like I said, we're slated next year, and I'll round off for simplicity, 1875 on the day and 210, say, on the boarding. We are progressing towards that. Throughout the growth, the projected growth that we're trying to, of course, every investment comes with a financial plan that kind of validates the return on that. As we progress towards that 2400-ish mark or whatever, The growth next year will come in primarily in the middle school. And then in the coming years, the boarding population will contribute a significant amount to that. We are expanding into domestic boarding. Domestic borders still follow the same rules. Domestically, I mean just from the continental U.S. as we're getting students from California or other regions. We're penetrating south Miami for five-day borders. But no cars are allowed. Any domestic student on five-day will be dropped off and picked up on the weekends by their parents. But we do have some internal day growth. I can give you the exact numbers that we're projecting, but primarily the growth is heavily dependent on the growth back to the international post-COVID, post some of the political climate. We operated at 350 boarding students. While our population now is skewed more towards the day side, the overall growth doesn't reflect that yet. We've just been hit hardest. all boarding schools have been with the political climate, but we see a rebound in that because there's still a large need for it. But the primary growth will be we're going to grow middle school, lower schools primarily where it is now, and then there'll be an upward tick in our boarding population, which will be primarily high school. We do have boarding in starting at grades 6, 7, and 8 for middle school. But right now, out of the 207 at any given time, I've been there 15 years, we have maybe 10 to 15 middle school students. It's awful hard for a parent to send their child away at that age. But we do have that up to sixth grade. I don't know if that answers the question.

Yeah, it does. I do have a follow up on that, though. In the narrative you brought up that you see it going up to 2,600. And I know through negotiations with the city, it became a 2,400 cap. You brought up some of this growth is needed to justify the investment plan. growth in the schools, new development, all of that. Since you had originally seen the 2,600 and change number, does the money work out with about 2,400 students, or are you going to end up having to come back eventually asking for more, for a higher cap?

I mean, I could just... Yeah, our internal approvals and the processes we're going through are centered around that number. Yes, it works within our metrics and all that. Yeah, absolutely. Okay.

I guess I have one more smaller question for you. And then one, I guess, maybe question for the staff. You mentioned that all the buildings are single-story. I'm looking at the renderings. Maybe I have a different idea of what a single story building is. There are stairs going everywhere.

So I believe you're speaking about building two in particular.

Yeah, I mean, that's probably the top right one. And then there's one right below it that also looks a little stacked. But it still could be one story. But yeah. From the accent metric, we did step the- I was looking at the inside pictures that I don't know if they're different. The one, is it going to be below that? Well, they're all one story as far as floors go.

The height limitation is we're under the maximum height allowed. And so as far as used, they're all single story. And we're under the allowed maximum height.

And I'm not sure if you were referring to,

Yeah, those pictures, yeah.

Yeah, so these ones are inspiration photos. Campuses that have similar type products Inspiration and so ours are all one story the performing arts space obviously does go up so that You know scenery sets can be built and there's appropriate height for that. But again, this is wonderful.

Yeah And then I guess one question with staff, that's right If so much of their growth was coming from boarding students, why was lowering the cap from what they had originally seen, the $2,600, and changed to $2,400 so important? Was there wiggle room because of the boarding students? Was it able to be higher than it otherwise would have been?

Well, throughout the process, I think 24 ended up being the agreed upon number. From my understanding, that was what they were intending from the beginning.

Yeah, I'm not sure to add to that. I'm not sure if that was kind of an early number that we had thought maybe at one point would work. But we agreed fairly early on that 2,400 would be the number.

It seems the three new buildings are very kind of unique looking and have a flavor of what you're trying to accomplish related to the STEM and the arts theme. But I guess what I'm trying to ask is, can you speak to how they tie into the rest of the campus in terms of just how they generally match the rest of the campus. Because the three buildings on their own, they seem to match each other. But we don't have any perspective of what else is there and how your overall vision ties everything together.

Sure. I'll zoom out a little bit here to the aerial. back to the the bubble diagram if you see the bubbles kind of represent the approximate footprint of the buildings and you can see that they're similar in size to the existing footprints of the other buildings on campus the the building um The character of buildings on campus does vary. There's different kinds of roofing material. There's concrete tile, there's asphalt shingle, there is metal metal building on campus at the northeast corner. And so we we match the the character of campus through the use of scale and massing as well as materiality. we are um you know trying to modernize you know the feel and the offerings of the campus through the architecture as well as making the project feasible know the the construction duration with a pre-engineered metal building a lot of the the parts and components are pre-engineered and they come you know cut to size ready to be assembled in a matter of weeks and then it's just ready for interior finishes and so we match the character of the the campus with the massing and footprint sizes and then being innovative and contemporary in you know the arrangement of the building architecture itself

Okay. And then I just, I guess I would, you can mention this perhaps when we have our closed discussion, but I just want to. reiterate that there will be opportunity for this to come before the city commission and so there will be opportunity for the concerns of the public to be brought before that but i'd like to just see some kind of recognition of that from the applicant maybe as they're trying to move forward with to the commission just so that they're addressing those with the commission not necessarily having specific answers to those questions tonight

Yes, we will certainly be prepared to address the concerns before the commission as well. And again, happy to continue the dialogue with any resident that reaches out to us in the meantime as well.

Thank you.

Thank you. Actually, I'm also behind Jeff on that. Like, I was hoping for the acoustical study. I was hoping that, I know that you said that, you know, the performing arts, you know, the music stays inside, but I think that that would be something that maybe that you could also offer to just do the acoustical study for that. Consider that if you would.

We can certainly have some more details related to the acoustics before the city commission.

That's great. And then actually in the summary of issues, I was actually going to bring up the dropping off in the residential neighborhoods because I in my neighborhood we just dealt with the same thing and and also you mentioned BSO but isn't it the Creek police that do the you know you're correct okay so this is what I recommend and this is what worked for us people that park where they're not supposed to park they get one morning after that they get a ticket And that has worked really well. In addition, the principle I would like to make in their portal, I'm sure they have a portal that, because you guys are so sophisticated, that goes out and just says, reminder, you are not allowed to drop off children in residential neighborhoods. Not even that. It's so dangerous for the kids. Parents are driving, and then these kids run across the street and stuff like that. They could get hit. So it's very, very dangerous. And that's also a concern to me. So that was when I saw that one. And then item number five under the summary. So the timing, location, and operation of the temporary parking. So that was the little temporary parking lot. And that was going to be staggered from the different age groups of the... Is that how that... The temporary parking area, you have timing, location, and operation. That was something that was brought up in the meeting with the neighbors.

So I see. So with the community meeting, we did touch upon the temporary parking lot number one specifically. That's already kind of in the works. We've been communicating pretty closely with the resident that lives immediately adjacent to that area to make sure they're up to speed with the activities. We also adjusted our plan based on some of those conversations to increase the buffer in that area. Even most recently, after speaking with them again and with city staff, we changed the fence that was going in that location to something that is more opaque. So, yes, we've been continually working to address those concerns as well.

Good. So I'm hoping, like, for the drop-off in the neighborhoods, that's definitely... And I did want to comment that I was super happy for the venue that it's available for local communities. I mean, for groups, if they want to use the performing arts center.

Yes. At first, staff had a concern in one of their DRC comments about renting it out. I think... with the understanding that maybe it would be more of a larger venue than it actually was we wanted to ensure we maintained the option to rent it out to you know local dance halls if they're looking for performance or something like awards or whatever yeah and i know the school works with the community fairly often on those types of ventures so we're happy to continue doing that one more thing so on april 15 2027 you're going to start the annual annual review yes um so in april the school will have an assessment as to you know their enrollment cap for the next year um So they'll be able to start working on their operation plans. And that gives us sufficient time for us to submit that operational plan for staff to review it. And again, if there are any issues noted either from the prior year or because of the increase in the number of students, we're able to work through some details before school starts up again in August.

right and then maybe even if necessary another review not necessary you know not so much in a year maybe like in six months you know just as it goes along if we're implementing changes and we want to ensure you know that we're seeing feedback as to how that's working we would continue that communication i think that's that's all that i have thank you very very much thank you anybody else have any more okay thank you all right are there any comments or deliberations from the board of agenda from the board on agenda item six the site plan application for the north broward preparatory school expansion i'll move to approve agenda item six item 26-109 north broward property school preparatory school as as presented and with the staff conditions i'd like to second that all right motion made by jeff barker and seconded by saul all right if madam chair could please call the roll jeffrey light yes alex escorriaza yes solomon briggs yes vice chair jeffrey barker yes colleen laplante yes thank you very much for your time this evening we appreciate it thank you All right, we're going to move on to communications and reports. So, are there any board members, staff, or correspondent reports to share with the good of the board?

Yes. I'd like to point out that even though we're very early, before November, the Planning and Zoning Board meeting that is scheduled for November 11th, is actually falls on a federal holiday falls on veterans day so we wanted to bring it up today for discussion we were we like i said where it's very early in the season we don't know at this point what if any items there may be to be scheduled for the agenda it's just too soon but if you all were able to consider a potential move potentially moving the agenda item up to the fourth which is the week before then if we do have items we can move forward with that date if you have no conflicts or if we have no items we would just simply cancel the meeting and that's just a suggestion but i you know i defer to the board to to discuss and see if your agendas or your calendars allow we actually do it like on the tuesday we're like more keeping with your normal calendar schedule with second whatever over the month you mean like the tuesday before in other words because you're normally on the second week of the month so so would you so you're saying then instead of wednesday the 11th tuesday the 10th uh i would maybe defer to city clerk just a question i don't know if there are other conflicts with the meeting space for that tuesday um

Not at this time that I can think of. We can definitely do it on the 10th if that's, I mean, if you guys are okay with that. We can definitely put that on our schedule to say this will be scheduled until the November 10th meeting. That's okay with us. If that's what you guys want to do.

okay so we'll just double check calendars confirm no additional conflicts and and so I guess we've chosen the 10th instead of the 11th so hopefully we'll be able to confirm that at the next meeting for sure no conflicts and we should be okay

or even if you need to wait till like two months before i guess well that would be we're getting we're almost there yeah it'll be here before you know it yeah we just wanted to just put that out there just for your guys's your your planning purposes um because that is a an interesting week that week and then we're literally closed on the 11th for the federal holiday so we just want to touch base with you guys to to get that out there to make sure that you guys are okay with any of that you know that decision actually though hold on is that election day

No, that's the fourth. The fourth. The fourth.

Okay.

The third. So then if you think about that, if there's elections, then this commission meeting, the commission chambers will be closed for the elections. Right. So the space wouldn't even be available for a meeting. So maybe the November 10th would probably be the better. Is a better option.

Mm-hmm.

Okay.

okay we're we're fine with it as long as there are no additional conflicts with staff we'll coordinate with city clerk make sure that everything is okay meeting space is available and staff is available as well and we'll move towards that the 10th okay we'll be reaching out if there's any issues okay great uh that's it for me we have nothing else to add

Motion to adjourn the meeting. Second.