Planning Commission - Regular Meeting

of allegiance. Commissioner, would you please start us off screen? I [clears throat] pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. God, Mr. City Manager, may I please have roll call? Thank you, Chair. Let the record reflect that all commissioners are present, including both alternates.

Okay. Um, do any commissioners have any conflict of interest on any agenda items tonight? I see no hands. No. Please let the record reflect that. Um, does anybody have any changes to the agenda? No changes, chair. Chair, I will let you know for the record that our Zoom session is not operational. So, we are doing a YouTube stream live, but I just wanted the record to reflect that we do not have Zoom capabilities. However, the public's not able to interact via Zoom anyway. Okay. But just so you're aware for public comment.

Thank you. Uh public comment, there are no members of the public present today. Um presentations, governance manual overview. Thank you, chair. I'm going to handle this one. I'm going to go pretty fast. Um, I sent this. Let me minimize this for you guys. I sent a few weeks ago the governance manual. As some of you may be aware, um, the planning commission previously had a rules and regulations manual separate from the planning commission. So, what we went ahead and did was create a governance manual that is that addresses both city council and the planning commission. Um, what we're relatively expecting of the of the commission is at some point for you to peruse this and get familiar with it. But what I'm going to go through very briefly is just a highle overview of what it is. Um, as you can see, there's a whole lot of information of it. the majority of which does apply to council, but a ton of it does apply to the commission. But as you can see, it's basically a comprehensive document approved by official resolution that outlines the currently accepted practices, principles, and policies um for the city of Cloverdale, both review authorities being the planning commission and the city council as well as subcommittees, ad hocs, boards, etc. So as we go through this really briefly um when we did it we also adopted the mission vision and values which are now on our website and again I'm not going to read all this it's available online on our website but I just want you to be aware mostly to say that we have in fact presented it to the commission. This gives some basic info about the type of city we are. Um, it goes through the different

structure we are. We're a manager, a council manager form of government. Then we get into some council commission information. I'm going to go straight to the planning commission. As you know, it's comprised of five regular members and two alternates. All commissioners are appointed by the mayor and confirmed by the city council. Regular members serve fouryear terms and alternate serve two-year terms. Alternates may be seated. When a regular member is absent with rotation between the two alternates, commissioners serve at the pleasure of the city council and may be removed or reappointed. A lot of these, as you can see, are codified inside of our municipal code. Um, basically the goal of this, um, it explains who you are, what you are, there's some compensation and benefits. As you all know, there is a planning commission received compensation the amount of $50 per meeting attended. If you haven't received any compensation lately, I suggest talking to Raf over there. [clears throat]

He keeps track of that, right? [laughter]

But honestly, if you haven't, make sure to reach out to me. I want to make sure you guys are getting compensated correctly. Um, as you can see, each section kind of has like the eligibility requirements, has a council section, then a commission section. So, really, obviously, this is defined to the commission. So, I'm just going to go through those really quickly. All of you um obviously are eligible eligible to be commissioners. This what happens in a vacancy assuming office. Most of you are very familiar with this but basically we memorialized a lot of information and we rather than redlinining what was the rules and rags in yours because there was some conflicts there was a lot of overlap we just decided to merge them and have one overarching document. So, it's basically what this does. Feel free to have me stop if any of this is really of interest to you at the time. This goes into, for example, since we are selecting a chair tonight, I'm going to go over this section, but really the the city the chair serves as the presiding officer of the planning commission. um as you know opens and adjourns meetings facilitates deliberations and votes. Managers speaker recognition and while the presiding officer generally takes a less active role in discussions they retain full rights to participate and typically speak last. They should avoid making or seconding motions except when necessary. Again that's all just more traditional not required. Signs official documents appeared by the commission. So, resolutions. Um, and they collaborate with the community development director, which currently is our city manager. Um, some of the stuff needs to jump to the other pages, but [snorts] rules in emergency. Um, in case we ever have an emergency, uh, the planning commission does not have a role in any of our emergency operations. So, you don't need to report to the ESC other than if you interested in volunteering. Um, but just so you're all aware, communications is the same for both council and the commission. Basically, you have every right to interact with staff. But being a council manager form

of government, you just have to go through the city manager first. I know we're a smaller town. Many of you know the different directors, you know, whether you know friends with or in, you know, talk with like the park superintendent. You can communicate with them. But if it's on a an official business, we prefer you go to the city manager first just so he's aware that you're going to be interacting with staff, especially as a commissioner. feel free as a resident to speak with on as much as you'd like, but in your official capacity, you should be going through the city manager first. Um, let's see. Like basically what I said, planning commissioners are encouraged to maintain open and respectful communication with the community development director, city planner, and other relevant staff to support informed decision-making. It says um community development director, as you know, that position is vacant. Kevin's handling that right now. So, please go through Kevin. The collective responsibility is something that we do at the city council and planning commission. Um, and I want to go over this one really quickly. It basically says respectively operate as a collective decision-making um bodies with no individual members holding authority above that of their colleagues. Each individual is free to express their views during deliberation. Once the council or commission reaches a made a majority decision, all members are encouraged to support and uphold that decision publicly and in private or and in practice. Sorry, I'm at a weird angle. If a council member or commissioner continues to publicly disagree with a majority decision, the council member or commissioner must be clear that they are expressing their individual opinions and not the position of the council or commission. This principle ensures institutional integrity by reinforcing democratic governance and maintaining clear unified policy direction even in the presence of disagreement. It's relatively self-explanatory, but if any time you guys do have any questions, please let me know. We're going to go through this a little bit faster than I am now. But basically, yeah, we don't need to do that.

While we're in this section, just reminder that you all have to fill out your form 700s if you haven't already. Um, you all both take ethics training. So, if you have any questions about when you are due, let me know. I have a chart. Same with the harassment training. Both mandated. This is a friendly reminder that any email that you send utilizing a city device or interacting with city staff is pable as we like to call it. But basically, the California Public Records Act, um, I'm not going to read this whole thing for you, but in the in the interest of transparency, we will surrender any and all emails for the most part, unless there is a consultation with our city attorney and there's some kind of privilege, but for the most part with the planning commission, the interactions we all have are available to the public. So, I like to remind council members and commissioners, anything you email, as long as you're okay with it being in the press democrat, press send. This just kind of reminds you that um the city manager's office, city attorney's office, and my office are available. We want to support you to the best that we can. And we give you emails, issuances, as you know, um or as you can maybe see, our chair currently has an iPad issue to be um issued by the city. One of my goals is to get city issued iPads to all of the council members. We found a potential deal, so that might be coming soon in the next budget year. So, in starting in July, I'll get your hopes up. But, um, this is a reminder, we have not officially adopted any form of parliamentary code. So if you're in your deliberations and you want to be point of order and you want to really get involved in these different things, there are various forms, you know, Robert's rules of order. Um we have not adopted any of them. Ours is more of in

essence we follow some of these. Um but it was at the council's direction that they did not want to adopt either version. They're very prescriptive and they're actually relatively hard to maintain um as far as moving business along quickly. So that was one of the reasons, but you'll notice every once in a while we'll still do point of orders. We'll still follow it, but it's not um adopted by the council or the commission. There's regular meetings, special meetings. This kind of goes into various types of um meetings that we can have in the council. As you all know, we can have joint meetings, which we've had a few of. Um and again, if you want to dive into this, you are more than welcome. It's available on our website and I've emailed it to you. attendance. Again, um we look for regrets only. Obviously, we need a quorum to make any actions and to have the meeting. Um but we're not going to I'm not going to seek a quorum every meeting. We just, you know, expect that you guys will be here. But if you're not, please let us know just to make sure that we can have a quorum. Um seating arrangements. The presiding officer, mayor, or chair sits at the center of the deis. And I'm saying this today because we may have a shuffle depending on how you vote. The vice mayor or vice chair is traditionally seated to their immediate right and the most recent former mayor or chair when applicable is seated to their left. The presiding officer may adjust seating arrangements for meetings at their discretion. So chair, you're allowed to move folks around or you can go with that. It's up to you. Um there is a relative dress code. None of you have violated it, but the goal is to maintain um some professionalism at these meetings. So, ripped jeans, flip-flops, graphic TE's don't fly. One thing we'd like to bring up is if you have any um non cityissued identifiers, you know, like specific brands or your

own companies or things like that, try to avoid wearing those. Um go through this a little faster. It's really just breaks down each section of our agendas. Our agendas are a little bit different than city council, but for the most part, I tried to align them. Um, one section is a code of ethics. If you feel free to look at it, but elected and appointed officials are individuals with a wide variety of background. We're not going to read all this, but basically, if you feel at any time, we don't have this issue right now with the planning commission, which is great. Um but they are in alignment with each other. You have to have based on your like I said ethics harassment trainings. This basically if you ever feel that you somebody is violating that or violating [clears throat] this entire code of not code of conduct but the um governance manual you can raise that issue with staff and our city attorney and we'll act accordingly. Um cuz there are as you can see in the code of ethics it'll go into basically at some point in here the next steps as far as the compliance investigation and enforcement of um anytime somebody if you break this governance manual and that pretty much concludes my presentation about this. If you have any questions or have any questions of Kevin, please let us know now. Um, but you're also welcome to when you read this more, if you have any in-depth questions, reach out to us and we'll get you some answers if you uh need.

Okay, thank you. Um, I see that has a resolution, but then at the top of the resolution it says city council. So, yeah. So, that was the resolution that was uh adopted by city council. So, you guys don't have an action on that. Okay. It just adopted the governance manual. Got it. Thank you. Um, approval of minutes. None. Wait, can we go back to questions on that? Oh, sorry. Uh, real quickly, is there not a stipulation on the commission where someone could represent or be appointed to the commission that is not necessarily in the city limits of Cloverdale, but within the zip code of Cloverdale. So, people outside in Palomino could be appointed on the commission. Correct. Only have one position available.

Yeah, that's correct. I think they have to be within 2 miles. There is some distant requirement. I think it's I think it's 2 miles. So, my recommendation is make sure you get that in there that there is one position appointed to someone within a mile radius of the city that is appointed because it's a little different than the council or anything we've done in the past. So, it's kind of separated. Yeah, I don't think that's captured in there. So, one benefit of this that I added at the very end, the living document was that it is a relatively living document. Okay, there you go. Um, I'm allowed to have clerical edits for things like that to ensure conforming updates and that's when that is adopted. If we can find it, we will definitely add it and it doesn't have to go back to council. The old one, Mike, I would recommend we just use the same language. Yeah, I would just make sure

I don't think it it doesn't mandate that there be someone, but they can apply and be I'm surprised how much has come up in conversation, so I think you just just go into there. No, totally. Yeah, we wanted to c we didn't change much. We were just trying to merge the two documents. So, that definitely is a section that uh we had it before. We must have missed because I'm not familiar with that was my only point of conversation. Um does anybody else have any questions comments? All right, great. Um approval of minutes, there are none. Um public hearings, there are none. Item F, new business, chair and vice chair appointments. Uh does anybody want to go first in in nominating? We do chair first.

I would do the chair first and then we'll do nominations, make sure that the uh person accepts the nomination or is interested in the position and then do a formal vote.

Um I do have some thoughts on this. Um, I I think that with Esmeralda coming up soon, um, whoever is running those meetings should be somebody who is willing to be the sacrificial lamb because you're going to be the face of the meeting, but also who is [clears throat] well experienced with meetings. And I'm not trying to insult anybody here and I'm not trying to save myself um but somebody who is familiar with it because I feel like we want to look organized and and know what our processes are and what we're doing. Um so uh with that in mind um I was thinking um Commissioner Esay, would you uh be willing to be appointed as chair again?

I would if you It's AC by the way. It's AC. Sorry. No, no. I get No one gets right in America. No one. It's okay. I get sprinkler a lot. So, but yes. Yes. Um but yeah, I I'd be willing. Okay. Um any do we Sorry, I don't remember because it's been a while. It's okay because we we haven't adopted official Rosenberg rules or any of those rules. We can be a little bit more loose about it. go in for do we go in for vote once somebody's been nominated or do we yeah because you have a nomination we can treat that you can treat it as a motion and if there is a second we can vote on the motion but you also have the opportunity if anybody else wants to make nominations if there's any other interest in the chair I would suggest doing that first

I second it okay all in favor any other nominations oh sorry it's been a while since we've done it I'm forgetting That's okay. [laughter] Obviously not me cuz I don't know what I'm talking about. By the way, I thought you did a great job this year. So, great job. Shoot yourself down at [laughter] all.

I was just saying that it wasn't that. I was just thinking like cuz it took me a while to get my bearings and sometimes I'm still off on the procedures and like I just feel like we don't want to look like that when we have a full packed house over contentious items. That was all I was trying to get at. And um I mean I don't know who else on here has has served on boards and ran boards and and been at this capacity other than you. So that's why um I was thinking that maybe you're the best person to to be the face entertain this year. [laughter] And reminder they are one-year appointments. So if you don't want to be it very long it's only a year. Yeah. So uh

the plank is right there. Any other nominations? All right. All right. Can we get a motion and a second for the record? Oh, I guess I'll make a motion uh to appoint um Chad AC AC not AC uh as chair. Can I get a second? I second it. Okay. All in favor? I I I um motion P. All opposed. Yeah. Sorry. It was everybody totally um motion passes. All right, with that you can do the ceremonial switch. You don't have to if you're already into your chairs.

Okay. Um, do I finish up doing vice chair then? Or automatic [snorts] switch over to AC. You have now the chair. Congratulations. Uh, so we're now going to handle the second part of this uh item F1, which is the appointment of the chair and vice chair. Uh, any nominations for the vice chair position for this next calendar year? No volunteers. By the way, I I do support that other people should take on the chair or vice chair role. I think it's really valuable to, you know, just you're furthering your career in life and just accepting the role and helping

shouldn't be intimidated because obviously we have always a packed crowd that really [laughter] stressly attacks us. So, uh, if anyone doesn't volunteer themselves, I'm going to ask that Bill WG jump in. I feel like he is so good at helping out the community. I'll second that. If you look, plus he's got a great barber. Do you do you accept it? Uh, can we get a vote? Yep. Or any other nominations hearing? None. Can we get a vote? All right. All in favor say I. I I All oppose say nay.

All right, motion passes 520. Have a new chair and vice chair. Perfect. We'll move on to the next. We don't have to change the placards and everything. People in the crowd will understand this, but uh we'll move on to item F2, uh which is to consider the resolution recommending the city council accept the general plan annual progress report for the 2025 calendar year. And Kevin, are you taking this on or who's

Oh, just like every year, we're obligated by state law to present these reports to you and ask for recommendations to the council. Uh, Prof's been working on these for many years. So, um, Mike, yeah, we got a got a presentation. I'll just turn it over to to Raphael Miranda. Sorry, Ralph. I accidentally shut it down when I closed mine. Be one second. We're going to do the internet version today because it's faster.

I'll mention that uh we are going to just like like last year we delivered this um we're going to kind of combine like combine the presentation and uh at the end we're going to recommend um kind of both both resolutions at once if that's okay with the chair. Um it'll just it just kind of makes sense from us our standpoint. It's the general plan and the housing element annual reports which of course the housing element is part of the general plan and it helps the presentation to move move through sooner. They are tied together so makes total sense.

That's okay with the chair. Okay. Um so yes uh thanks for everybody for being here tonight. This is our annual housing element and general plan annual report. We're starting with the general plan annual report. Next slide please. Of course the general plan is uh required by government um by the government code. It's required to have uh the seven elements and say and also are the general plan APR where which is the annual progress report uh is required to report to the state the city's progress towards uh implementing all the various policies and implementation measures within the general plan. Next next slide please. So, you might get tired of me hearing saying um because of that uh yeah, you might get tired me tired of hearing me say in 2025 because as every year they just uh not that the state doesn't care what we did previously, but they just want us to report what's happened on the previous year's uh sorry, I'm trying to got my own PDF going here. Mine's a little bit slower. I'll just follow the Yeah. So, yes, of course, we got the seven elements uh required by the general plan. Um I'll get to the updates later. uh the housing element is the one I'll be covering after. So all the uh you can go to the next slide. All the uh slides that I'm going to be going through here are essentially uh pointing out like I said something that happened in 2025 and the various implementation measures or or uh policies of the that are contained within the general plan that um these projects help further. So first one here in 2025 the Merald project was submitted um this is an implementation out out of the land use element to encourage major destin destination commercial uses such as resort conference facilities on an opportunity presented basis. Next slide please. Sorry. Yeah. Uh that you just go back just real quick. So just what that is. Sorry you can go back one more. Um

that's this is just from the uh so then 2025 they submitted their uh general plan amendment the zoning amendment their specific plan um the actual subdivision the tenant map was submitted in 2026. So again yeah we're just talking about what happened in 2025 so this was just a page out of the specific plan. Next slide please. And implementation met measure out of the circulation element. Of course the circulation element was updated in 2025. That's one of the major things that happened in the general plan for 2025. Um yeah, and this uh the the improvements that are occurring and have occurred at the the Alexander Valley apartment site help uh um implement this measure to require new development expan and expansions of existing development to provide necessary street improvements for the demand of all transportation modes. some of so this uh implementation measure again like I said the circulation element was updated in 2025 and elements are implementation measures like this were a carryover but like the language I think uh you know was slightly changed like I think before it didn't say transportation all transportation modes it said something like pedestrians and bicyclist but it's uh a little more all-inclusive now of course um so next slide please and again another uh implementation measure out of the circulation element um to repair or install sidewalks in conjunction with public and private developments. And then it's not listed here, but another there's another uh uh implementation measure or policy. Actually, more of a policy uh that talks about uh if if it's possible to preserve uh shade shade trees like this. This is the uh tater apartments across the street from the gas station that's under construction on South Florida Boulevard there. Um yeah, so instead of you know installing the typical curb gutter sidewalk, uh widening the sidewalk if you can and following a slightly

irregular path so that the shade trees can be preserved. That's that was that's also in the general plan. Um next slide please. Soda Springs was uh in 2024, I believe, purchased by the city. And then uh last so this last year in 2025, the city has worked with Redwood Trails Alliance um to work with uh to work on plans to um prepare the trail plan. And this is just a some recent uh nothing nothing affirmed here, just uh potential names of the trails. Next slide, please. And yeah, from parks and rex element provide parklands as determined by ad hocs committee. I have a couple I can get down to my so this is some notes from Hector. So this was the uh playground equipment at uh Ferber Park and then the um

Second Street gazebo.

Yeah, the gazebo. It's that second street park. Next slide please. Yeah. So this one again from Hector uh provided us photos. This is an example of uh implement implementing uh a measure out of the public or sorry the parks and Rex element. And this was a one of the biggest uh critical accomplishments of of of the last year for Hector's crew was a 12 acre vegetation management project in the Soda Springs open space area. Next slide please. So uh status of the general plan. So these are just some a shot of uh some various up major updates throughout the years. Uh of course like I said last year was the 2025 circulation element update. Potential um updates in 2026 that could happen is the Esmeralda project of course and then also the BUA phase 2. Um that's the the uh tribe that uh the south end of the town submitted for their apartment project and wellness center project and that's including a general plan amendment and um uh some other uh requests for entitlements. Of course those are still being reviewed. Um that's just you know I don't want to say anticipated but potential uh general plan amendments in 2026. Next slide please. Yeah. So that's kind of the end of the general plan one. So just moves smoothly into our housing element. Uh so yeah up to now in the presentation I haven't uh uh you know shown or given examples of any housing element implementation policies but uh we'll continue here. Next slide please. So yeah, the housing element is one of the seven elements required by the state and like the general plan APR this is required by the state but uh this is the

only one that's of the seven elements that every year it expands and of course it expanded this year and it's even more a little more confusing than last year's update but um next slide please. So this was an ADU. This is one of our implementation measures um of course to promote the uh um develop uh construction of ADUs and we we do get about you know a handful of of of ADUs a year. Uh last year you'll see a little bit later we so this towards our arena reena only counts for issued permits not final and of course like something like this was was final and um they're moved in but uh anyway yeah we issued free building permits for ADUs all last year. Uh this is just an a detached garage with an ADU on top. Next slide, please. So yeah, there's another uh met implementation measure on our housing element to assist in uh affordable housing developers, you know, senior farm worker or low-inccome housing. And uh so some of the pictures, you know, I I I noticed when I was going through my current one, I was looking at of course last year's and you might say, well, there was pictures of of the same project in last year. So this project actually got final uh in December of 2025. So like I was saying, you know, the I might have had pictures in it in the other last one because building permits were issued in 2024, but they were final. And so anyway, uh various parts of the development phases of the project, but yeah, there you can see there there's garbage cans out and cars on the front. So yeah, people have have moved in. Um next slide, please. Yeah, another uh policy or implementation measure in the housing element to promote infield development. And yeah, over the years, I think when I first started here almost like 11 years ago now, there was, you know, there's those long lots and a few few houses, but yeah, now there's three apartment projects on those three lots. So that's

obviously, you know, kind of infill development there. This one's not quite final. This will be Taylor Lind phase two. Um, they look really nice, but yeah, they're not um totally final yet. Um, next slide, please. So this is the arena page. This is the one that you know of all I mean there is I didn't I think I cut off the bottom. There's I forget how many tables. I think there's 17 now or something like that. And some of these like the columns just keep getting wider and wider. There's so many more columns now. But anyway, this is the the money the money one here. Like it's so we have our arena was 335 uh for this for this six cycle planning period from 2023 to 2031. and we've produced 232 units so far even though we only you know issued three for last year but we have made some significant progress towards our arena and some of our um uh low you know affordable uh categories we've already achieved that uh and I didn't promote it here but like one of our housing element implementation measures I can I put in you know for the table there's a lot of like I said there's a lot of these tables and a lot of columns and one of the columns is a status you know is it in progress is it not started yet is it completed and it's always nice put in there completed and there's even though we just adopted our housing element 3 years ago or yeah three years ago now um yeah I can because one of our implementation measures said something about 100 units of affordable you know within by 2028 or something like that and we we've done that so that one's completed which feels good to put that in there.

Hey bro, the uh three above moderate that we did were those ADUs? Yeah, they are ADUs. So yeah, that's all we did last year was three ADU. I'll leave it at that that they're above moderate, but I there's so it's not much, but I I I'm probably going to be able to get those figure out a way to and the state, you know, not that I'm coming up with something. The state has they they've got videos and they've got uh you know, seminars and you know, they got a YouTube thing that I've been watching and they they say a way they basically want you to put your ADUs as moderate and they say you put it as moderate and then here's the way you can back it up. And so I just got to uh just odd that any ADU is considered moderate. It should. Yeah. It should almost be, you know, inherently should be a low. Yeah. Yeah.

The point is we only did three. We did three units last year. Yeah. And they were ADUs. Yeah. But the point of the moderate though is, you know, there's that's the hard one to fill. Like we've already completed our low and very low, but uh yeah, we still have we haven't done any of our moderate yet. We've got 45 Yeah. to go. G generally speaking the low and very low and all those they get the tax credit financing. There's tons of money for that. There's really no funding for moderate. So the fact that the state is we have to basically do like a little rent survey to see that it meets what the rent would be for a moderate unit and they're allowing us to count those as moderate is is a good thing.

Yeah. Moderate is always our most efficient uh category. Yeah.

Because there's no money. I mean basically So free to something. Um yeah, so that's uh next slide please. And yeah, that's since uh [clears throat] completes my presentation. And like I said, we'll um recommend that uh put our recommendation together for the housing element and general plan EPRS and staff would recommend that the planning commission adopt both resolutions recommending that the city council um acceptance of the housing element engine plan APRs for the 25 2025 calendar year and staff is here to take any questions if you have any. Hey Raf, not to put you on a spot, but Mike, can you go back one

just in terms of our arena for above our market rate, which is just homes that aren't restricted in any way, just regular. How many have we made this this arena? Yeah, it looks like our above moderate arena was 149 up to 335. And does that say 34? Are those all bum gardener? There's been a couple of bum. Trying to think of what we did in 27 that was oh uh tailor apartments th those would be considered yeah because yeah as long as there's no deed restriction or rent or uh sales price restriction it's considered just no moderate

just it's just like market rate. So it's whatever the market can bear what there's no restrictions on who lives there. So, of our above moderate category, which we're the most efficient in, well, except for moderate, we're we've done two 2, 27, and three. The three was ADUs. The 27 was the Taylor Apartments, and I'm guessing that the 20 the other one was ADUs. So, there hasn't really been any single family. There might have been. I think there was I think it was a single family or two in those. Yeah. Like a individual house on a lot. Yeah.

Will the phase two tailor in be they'll come in that category or moderate or it's above moderate. So they're already in there cuz again because this table the numbers get added here when they're issued the building permit is issued. Even though that one's not final yet those were reflected in that 27 there in 2024. So it just because it says above moderate, it could be multifamily. It just a regular market rate apartment, whatever the landlord can get. There's no restrictions. So that's Thank you. Where was the original Taylor Lynn? Is that that was in like Yeah, in the previous housing element. Yeah. [clears throat]

Okay. Okay. So, we'll pull it back to the commission for any questions or comments regarding the report for uh this item. Any questions? Um, as our urban growth boundary um continues to get filled over the years, how do they adjust the arena for lack of space to develop or to attract developers to actually put in like an above moderate income development? Yeah, the so we we get the arena from the Bay Area Association of Governments that um it's statewide. Well, each there's like these they're called MCOGS which is like associate. So San Diego has one, Los Angeles, Sacramento

and it's a association of all the governments of the nine Bay areas and their planners. It's a mystery to me how they come up with the numbers but it has to do with

they're already talking about it though you for the seventh cycle. availability of transportation, jobs, I mean all those kinds of things cuz in previous cycles they have given us really high numbers which were unrealistic um in my opinion but it you know should then they kind of went to availability of jobs, transportation all the things that you know can support big numbers of units. So there will be a time when they start thinking about the next arena and I think we do have a little bit of input. We do we do get a little bit of input on that. So I don't know if I'm answering your question but

they come down with these numbers we go back and forth. to answer your question. I I I bet that is one thing that they that they do consider you know um growth because you know what the growth uh the amount of available land the number what was that you know growth man or management has been out but not growth boundaries so those are still around so those aren't going away but yeah you're right that's probably something that uh that they think of every year and um yeah you know it's like a like a soup there's a lot that's probably one of many many ingredients that goes into it it's complicated

yes Is there anything comparable that the state gets involved in for making land available for economic development type uses for the creation of jobs like how many your mic's not on areas you have for industrial or things like that or is that I think the county gets involved where they'll help motivate it but they're not going to like

they're not stipulated mandate it the housing is mandated and that and honestly just to take a moment for all of us here because I feel like this is a really important part of our our our reason for being here is the arena. I I think if there's any more impactful point of what we do here, it's the arena and having worked at the uh the county's community development commission for years, uh the the county has a mission, the city has a mission, the state has a mission, the state has regulations that we must adhere to, and we've met that when it comes to low income, which is by the way the state's biggest issue right now is states housing. So, you hear about this all the time, state housing. State housing is a big issue. But we've met the state's housing requirements and then some. What we haven't met is the counties or the cities. Now, the county also has a housing requirement they would love for Cloverdale to take on. Personally, and I'm just speaking for myself, I'm not a big fan of the county's plan because I live in Cloverdale. They would love to shift a bunch of homelessness and other amenities and services and issues to our city because we have the land. So the county has a mission. None of it's mandated by the state. The state has a a a regulation that we must adhere to. We've adhered to that. The city also has a regulation. And what I think you kind of pointed to, Kevin, which we should really understand, is with with housing, the city makes certain amount of money from every house that's built in the city through impact fees, through through uh [clears throat] taxes. But if we continually add low-income housing projects like we're mandated to by the state or the county, those have exemptions to both of those situations and it actually cuts the city out and could actually cost the city tens of hundreds of thousands of dollar. it it

could cost the city money and it and the ASI project is one of those where I feel like we're going to acquire lighting and road and infrastructure improvement costs that is because of an affordable housing project. So I I appreciate I love affordable housing. I'm passionate about that. But um when it's the right time, the right place, and when it's needed. And in this case in our city, we can't really maintain our infrastructure until we start to have more moderate to higher end, which I think plays a part in what's about to come. So, I think as we start to educate yourselves because this question is going to come to us a lot over the next five years, anyone who's on a part of this commission is going to get asked about housing and water and how this all affects each other and really how this affects our budget and raising taxes. So, please uh feel free to educate yourself. I'm willing to help uh guide in in any way I can officially do, but uh ask questions where you can because this is I we're in a great position. We're actually in the best position I've ever seen in the Bay Area where we have met the state's regulation. We have all of the cards in the deck and we should control what we can done. So, here's my question for you all with housing. How can we get ahead of housing projects in the city? How can we get more involved in these? Because it's a property owner who can do what they want to do on their property. How can we get involved and kind of uh guide what should be best beneficial for our city? And then my second question will be about how can we set commercial limitations. I do agree with hotel, but how can we like limit the number of hotels we have in our community to kind of create a cool community? So those two questions, commercial, residential, how do we get involved? And if we don't have that answer, this should be a serious

agenda topic for us to discuss in the next meeting of how we can kind of plan ahead for this because this is what this commission should be used for. Yeah. I mean, I've thought about this a lot. I I don't have a great answer. I mean, we we discussed there hasn't been any just regular market rate subdivisions in this town since basically the cottages, which was Mhm.

pre2010. And I mean, my conclusion is they can't make money for whatever reason. There are developable land there in town that are zoned correctly that we would, you know, consider development. There's roads stubbed into these lots. they it's prime for it, but I mean my my only conclusion is that they can't there's not the money's not there otherwise someone would be doing it. I I mean I I think the money's there. I think that the request hasn't been there yet and I think when one building block goes down it will all come down behind it and I think we need to get ahead of that. That's this is where I've failed personally in Park City, Utah. Yeah. Where I failed personally in Hildsburg and coming to Cloverdale. I don't want to fail the third time in making sure our community is protected

and really holds all the cards to the deck just from control.

Recent experience like like the uh you know the open lot um second yeah behind second street park like Zanzy's property um like there you know there was a project approved it was approved years ago. Right. There was one actually approved years ago. Um but yeah, like that one hit it, you know, they they submitted for something. It's been over a year now. Um just been so long I even kind of forget it was like 64 units. Uh but anyway, just their requirements, you know, I think it was a lot like fire requirements like dead because that one that had that that one that side, you know, just it's got the creek going through and because of the creek that they want, you know, the developing, you know, on on both sides of it and just fire access like I I think that was one major thing, you know, and it's in I don't know if this is, you know, hurt or helped uh or sorry, if this has changed, you know, because of the fire maps, but I think that site was already in

and it's caused for sure. But yeah, I mean it's a new park relieving that fire risk cuz you're creating a break. Yeah. Or even like, you know, there's like a four lot. I mean, there's other reasons why this project hasn't moved forward yet, but like uh next to, you know, Alexander Valley Apartments, there's like a little simple fourlot subdivision. You know, it's not even go to it's not even a major one. It's not wouldn't even go to the planning commission. But I think just some of the developers didn't experience. But again, yeah, just requirements like there's drainage, you know, and and fire stuff. It took them a while to get through fire. Mark, you know, Mark was getting a little frustrated, but they got through fire and now it's just, you know, it's other it's drainage requirements, public work requirements. So, yeah, it's sometimes it just comes down to that kind of stuff and how much to them, you know.

So, that's my next question. How can we get more involved as a commission in how the open space development around the city is coordinated with fire mitigation efforts? I've been a part of a community who is really invested in moving this forward and I think we can do it here and we should do it here. I think we have a lot of grant reasons being the city we are in the Bay Area and a fire risk that we should try to play those two cards together. How can we be more involved as a commission to that? Specifically, we're talking about like you talked about Hector removed or he did this great fire mitigation work on 11 11 plus acres or whatever and and the funding behind that. What what funded that? How can we be more involved to help guide the city on those kind of efforts and tie with the trails organization?

Yeah, that was a that was a grant that the fire district gotten for fire mitigation. I think it's several we got a few years still and it was x number of workers for x number of days and uh that was really Jason Jenkins the fire chief who was able to to secure that along with the geyserville they're the same fire district now they've merged um there is efforts to acquire the western slopes for open space that are happening informally I know with certain council members who know land owners and there's been discussions. The one behind City Park, we have been in discussions with those folks as well. I mean, a lot of it comes down to there's family issues and half want to sell, half don't. Um, I don't know if that's what you're asking, but there are there's been attempts to cuz we're getting close with Porterfield and Soda Springs. We I think we've had this conversation before, uh, Commissioner AC about connecting the two. There's only a few parcels in between. And so, um, I don't know if I'm answering your question, but there there's been there has been discussions from folks who know those people who live up there for a long time and just kind of getting the ball rolling. There's been discussions with uh, you know, Sonoma County Open Space, the land trust. I think there's interest. Um, so

my my last question and comment is about you eluded in the general plan amendments that [clears throat] there is an int anticipated amendment for Esmeralda. We know about Esmeralda, but it's also talking about the Dry Creek Rancheria project and 53 affordable housing units, a wellness center and more. I've read other things about it it really exploding to something interesting. So I just how can we get more in knowledge about this project as it starts to create I know that there's different

limitations being it's a tribal land versus uh and how that affects the city. But how do we get more involved in this agenda item? I mean, the way the way it typically goes is they'll apply for what we call entitlements, which means that's the right to build and change the zoning and the design and whatever else they need. Uh, we review it, the engineers review it, fire reviews it, police, everyone reviews it, we submit comments, they make corrections and changes and amend things based on what we've said. And then we schedule for the planning commission. And then we, you know, we go through all those conditions of approval. Fire wants this, that, and engineering wants the sewer line, the sidewalks, things like that. Um, so let me think about it. I don't know if you want to be involved earlier or how how we would do that, but let me let me think about it. That's our standard is that comes in, we scrutinize scrutinize it, bring it to you guys. Sometimes if it needs to go to council, if it's a zone change, we'll ask [clears throat] for a recommendation. Sometimes it ends with you guys and it's approved. Are there more ways that we could um I guess revise or look at our objective standards to give us more control over some of these projects earlier on?

Well, I mean we definitely um we have we do that's one of Raph's jobs is to compare the projects to the design standards. So that would fall in the planning department. So we do have those. They are probably a little older. I mean, some of them are updated related to the housing which we were required to do for the state. Yeah, those are were actually updated in 2025.

Yeah. And so the stuff for the commercial, it's still good. It's just maybe could use a refresh. I mean, that might we we've got some planning documents that are getting a little older and we're doing budgeting now. So, we'll probably pick one of those to try to, you know, get some support for to update. Um the general plan is getting to the end of its life and zoning we we a couple times a year we bring zoning amendments to you. Um and I think we're working on one now. So um I know it's tough. It's uh especially when it comes to like affordable housing. I know your hands are kind of tied. Um but for industrial stuff we do have you know design standards that we do apply and you'll see as they have in the past asked for exceptions to those. If there's good reasons then planning commission if it makes sense we'll typically grant those or not. So I'm you know that's that's kind of our process and we always value your guys' input. I feel like you definitely add to the projects through your, you know, questions and comments and so yeah.

Um I do have some questions since we have the arena up there. Um

so just yeah like just about that uh the Dry Creek one though. Um you know like with with housing stuff now with these state with with the laws now and all that. uh if if they weren't if you know they weren't asking for the general plan amendment and you know the re the reasonzoning and subdivision all this other stuff if they especially because it's and if they weren't you doing the wellness thing you know there's a lot of ifs there you know but they because they are but like if this just a regular project you know if they were building just the 53 apartments low income it they it uh likely wouldn't uh there's very little that we can you know get you know that we can add to that you know yeah that's that's the whole reason why we update or you adopted our um objective

objective design standards last year and those specifically apply to um multif family housing project like that not single family. So yeah, I mean, you know, there's even there's all, you know, these exemptions coming out every year and there there is there is exemptions now for affordable housing like it wouldn't, you know, no public review. Um, but you know, 53 and the wellness center and all that. Yeah. There there's not ex they don't qualify for any of those exemptions, but but they have exemptions of impact fees. They have exemptions of parking. They have exemptions of so many other exemptions. Yeah. What they do? You're kind of in the dark on that particular project. What is the

Yeah, I was going to bring that up under my uh report at the end. There there's an application that we got um to basically do phase two of the Bucali um project on the south end. It's multif family and a wellness center. There's going to be a lot more. It's going to be coming to planning commission probably in the next few months. Yeah. But it's an apartment type. Is that it is? Yeah. So like a continuation of um Bumgardner, can you turn your mic off? Oh, thanks, [snorts] Mike. One, it's on tribal land. Two, it's the Yeah, it's south of the Bumgardner property. Yeah, it's a

just Can you picture the like where they build their single like the front lot of that? Any other questions? Oh, I had questions um regarding the reena because just as a refresher because I don't know that everybody here has um heard how it works, but obviously we're given these numbers and we have to plan like where we're going to put those numbers, but what and I know there's no penalty if we don't meet them, but is there a penalty in what happens if we don't meet them, but we declined projects that could have met those numbers? What what kind of enforcement is it? What happens? So

I mean I think the state could descertify our housing element which which cut funding we yeah cut funding you know funding things like that behind it but yeah right. So a lot of them a lot of them just by their nature wouldn't even come before us. They would they're ministerially approved. Yeah. Kind of like Yeah. I I would also say that we're one of the only cities I've heard of in the Bay Area that's met the arena. The only one? Not quite yet. Well, that's what I'm saying is 103 left. The harder part of it.

Yeah, the harder part has been met. But I'm just saying let's say we get a moderate income project and it gets declined and then once we get to the end of this Reena term and we have not met that and they look back and they say, "Oh, but you had projects that you could have approved and you didn't. That's what I'm saying is like I want everybody to understand that there are consequences if we don't meet those numbers or deny. Yeah. Yeah. by by denying not like if if something has if nothing has come to us then then okay we didn't meet the arena but we had planned for it but if something has come to us and we say no and we don't meet those numbers then it becomes a different story right then there's

if it has the correct zoning and it's affordable right that's if it needs a zone change like Raf was saying there's a little more discretion right but if it's meets the if it's on the right zoning and it's it's affordable I mean it's we've been down we you guys Yeah.

I was referring more to like the moderate because we know with affordable our hands are pretty much tied in [clears throat] situations. I was referring more to like moderate and above moderate housing if we say no to any of that and then the end of the term comes up and we haven't met our arena in full because we know that our low income could suffice for the moderate right like meeting that. But if we end up with these numbers, maybe a few more at the end of this arena, which is unlikely, and there are projects that we said no, that's what I'm trying to say.

Yeah. I mean, just like another example like how serious the state is about that. Like that your example is Yeah. If we denied something like there so serious that, you know, there's even Yeah. of course there's penalties for denying something, but they're so serious about, you know, wanting cities to meet their Yeah. meet their read and approve presidential projects, you know, and sort of get out of the way of them is like there there's even state laws now. There's not just one, there's multiple ones. Not about like the processing end like so so we approve a project but and they submit for their building permit. There's timelines like if you don't if a city doesn't issue a building permit you know within a certain amount of time they've even uh they've yeah they've they've even added like monetary fines to it.

But I I think the key here for us to really get is that you said it earlier that it's hard for developers to really invest in Cloverdale and spend the money on developing stuff. I I would say that it's very easy to get low-income housing developers to come to Cloverdale versus a moderate or higherend incurrent housing and I and I get that the community loves this small town feel and wants to avoid it from becoming the Bay Area or Hillsburg. I hear this over and over again. I get that too.

But there is a balancing act you have to play in order to meet the needs of the city and still not look like our neighbor. and how can we I I really feel like we hold all the cards and there's an ability to make this work in our favor in every time, but we have to want attract the right developers when I attract. We need to get ahead of these projects and really start to help direct and guide them to do what we need as a city, not as they want to on their own. And that's where I think we can meet in the middle. Um, sorry, that was my my two seconds. Uh, any other comments or concerns about this? I just think that's a really great point is that um because of how much low income we have hit and how much we have met um and to your point that that low income is requiring infrastructure on our part that we're not being compensated for because we're not getting tax revenue from it, right? We're not getting property tax revenue and so without other offsetting developments, it's really hurting us as a whole. So either like we don't build other types of housing and we just get forced to build all this low-income housing, then our taxes have to go up, right? Because they're not paying the taxes for for it. The low-income housing isn't paying the taxes for it. So whose property taxes have to right? Without new developments, that means everybody else here who owns a home is going to be paying more property taxes to pay for our schools and the infrastructure that we have to put in to go to the low-income housing because low-income housing is a necessity and it's great. But

no, we're forced to do it and like but they don't care where those funds are coming from to tie all this together.

We do have an ability to control even low income housing and that is to require mixed use and that's through prezoning and and kind of forcing this mixed use and mixed use means we can add commercial with low-income housing. And I personally think that that is great for every type of low-income housing project is to always have mixed use because then you have this retail or this tourism tax or these other taxes that could apply to and also for someone who's in a low-inccome housing, it provides easier services for them local. So it works hand in hand. So what we really need to work on is if affordable housing comes our way, [clears throat] make sure it has mixed use with it. um and then really focus on trying to get the moderate to high-end to fill in these voids. But what I would really like to put a point across and work on this next year to do is how can we set moratoriums morator ahead of this I I want to balance this city out. We're getting very southheavy. How do we get away from south heavy where everything's moving to the south end of town? all the businesses. You can see there's a lot of space and land. If Emmeralda comes in, Bob McGardner comes in. These projects were very southheavy. How do we bring something to the north end of town and how do we reuse the motel that we have in town before we allow 50 hotels in town, which is where I think Hiltsburg went wrong was allowing, you know, they started with when I was running hotels, they had three hotels ino in Hilsburg. Now there's so many hotels. I think they oversaturated that. And I would love to kind of set it up where we can try to balance and say, can we try to rebuild first before we readress and allow more commercial properties to bring in hotels because once one falls down, and I'm a hotel developer by history, that's my background. Uh once one goes down, you're going to see five others

following right behind them. And we need to set a moratorum now is my goal. want me to respond to that? I don't know. It's tough. It's That's going to be Yeah. Yeah. I just I think as a small town, we need to do whatever we can to work to get ahead of this. Yeah. Go ahead, Bill.

Well, I I don't know what you can do with those motel. They're there. The owners seem must be happy with what they're doing with them because they haven't changed in the several years I've been here. Um, no. But what happens when you set a moratorum, and I've done this in different cities where you say you're only allowed so many hotels per area, and what they can do is they can reinvest in these other existing motel to refurbish them. You're going to have someone with money coming in saying, "I want to build a hotel, but I can't. Can I buy this and rebuild this?" And you'll get this forced improvement through land that's already there and we don't have to add more hotels, motel. We're just improving what we already have. It actually forces improvement. Um, which is a strategic way most cities use.

Yeah, I I absolutely agree. I mean, it it it just changes the way an undervalued asset is utilized, right? So, yeah, I I sprawling is growing wide and fast. Um, [clears throat] I I think our landscape kind of helps prevent that and and it's great that we have that the hills [clears throat] and that and the river and and vineyards personally kind of help protect us from sprawling, but I think we need to be strategic with what we have and fill in the vacancies. Sorry. Uh, any other questions on this item? Is it a voting item? Yes. Yeah, there's a resolution. Uh, two.

Oh, two to two to two. Can I get a motion on it's a combined resolution for both items F2 and F3 to consider the resolution recommending the city council accept the general plan annual progress report for the 2020 25 calendar year and also to consider a resolution recommending the city council accept the housing element annual progress report for the 2025 calendar year. Um are they can I get a motion or any other Yeah, I'll make a motion. So one one caveat when we do do the resolutions um though it's not in the governance manual prescriptive per se, we do need you to read the resolutions by title only title [snorts]

just so we don't have to read out the entire resolution for it to be approved. So if you want to do both resolutions for both items. Um how about if I read the resolution and you can

There you go. The first resolution is a resolution of the city of Cloverdale planning commission recommending to the Cloverdale city council the acceptance of the general plan annual progress report for the 2025 calendar year. And the second is a resolution of the city of Cloverdale planning commission recommending to the city to the Cloverdale city council the acceptance of the housing element annual progress report for the 2025 calendar year for the adopted 2023 to 2031 housing element and submittal of the report to the California Department of Housing and Community Development and the Governor's Office of Land Use and Climate Innovation. I'll make that motion. Yes.

Can I get a second? I'll second. Can I get a vote? All approved. I I All opposed. Climate. Both motions pass five to zero with alternate commissioners Frankston Williams abstaining. Uh next item is commissioner reports. Are there uh any commissioner reports? or anything you'd like to mention to the commission? Ah, yes. Um, with regards

with regards to I think it's 205 South Cloverdale Boulevard. The used to be a garden in there. I guess it was back in early December. Um, I met with Commissioner AC and a couple of the city council members along with the um the now owners of the property, Dollar and Sage, the the Kelders. And they went through their view and idea of what they want to do. They're looking to uh build a community market and move Dolly and Sage uh to that location. And we kind of went through some of the u problems that we force foresaw as far as egress and ingress cuz there's a it's a little tough getting in and out there. And there's also some older heritage trees that need to be addressed and whatnot. And that's something that I've since seen they've done surveying and what whatnot. And I suspect that that'll be brought before the planning commission sometime later on this year as [clears throat] well. So, but I was excited to see that there's going to be some development in the downtown area.

Thank you. Any other commission reports? Seeing none, we'll move on to the next item, the department reports. We stole one of yours.

Yeah, just real quick. Um, alternate commissioner Williams was reappointed at the last council meeting for two years. Thank you for stepping up and doing doing that. Mike discussed the community garden that was discussed at the last planning at the last excuse me last council meeting. Um we do have a potential location but we're just trying to gauge the community on other locations possibly or if there's support to get enough volunteers. I think the city will try to get it up and running and hopefully turn it over to volunteers to keep it to keep it going. Uh we've been working pretty feverishly with Esmeralda behind the scenes with our engineers, attorney, Alex Mog, um with with the fire building, all the people. So they're still trying to get to the plan to the planning commission in May. Um so we'll see if we can hold to that. There's been lots and lots of comments going back and forth on their submittals. So that will be interesting. Uh you may if you one of the ideas that we're going to be bringing to the city council next meeting is the idea of this entertainment zone. I don't know if you guys have heard about it. The state enabled legislation that allows cities to define a geographic area within their town which in our case would be somewhere downtown where you can have this entertainment zone. Long story short, you can have open alcohol um on the street. uh you can participating. We we're getting more details. We've been working with the police chief. Um this may or may not happen, but if you're interested, it's going to be discussed at the next planning commission or excuse me, I keep saying that city council. Um there's a lot of parameters on it. Businesses have to participate and uh there's times where you have it. It's not all the time. It's could be for events. It could be weekends. So, there's a lot of different things. If you're interested, tune in to the city council meeting. We're going to give a presentation just

to see if they're interested. Santa Rosa's doing it. Uh San Francisco has a few temporary use. Uh it would well, we would probably if if they want to do it, we'll probably say we'll come back and review it in 6 months. But there's a lot of details to it. So, uh I'm happy to talk to you individually or whatever. But if you want to come down to the the city council meeting and give your input on that, there'll be a nice report that we're putting [clears throat] together that'll go out Thursday. A lot of the information. So So Friday Night Live, sorry, that's what you just described. [laughter] That's what it sounded like. We're already doing that. How does it how does it differ?

It's a little different. Will you be able to walk into La Tequila and walk out with a beer in your hand and walk to the next place? All right. provided certain parameters. There's a lot of parameters on it. I mean, it may or may not be a good fit for Cloverdale, but we thought it would be at least worth a discussion at the council to see if it has merit. Mike's been working a lot on it. So, I don't actually allows the city more control over limitations of a state regulation. So, it kind of gives the city more control than the state. All right. I think as far as like day I think you can choose or you know through the creation of it, you you know, days and hours. I I don't think it's like if it's adopted, it's, you know, in this zoning district 24 hours, you know, until it gets it's I think that's

has to be posted, documented, and it's not 24/7. Yeah. You can create that through the process. I believe Mike, you want to say something? [clears throat] I was basically there's a an overarching ordinance that the council would have to adopt that allows for entertainment zones with parameters and then there's a second tiered management program as part of the ordinance and that's something that would where the city manager the police chief would really be able to say these are the exact hours these are the exact dates that we're doing and so right now say it was proposed for like Friday Saturday noon to 900 pm between these blocks

between these blocks it'd be it's very well regulated Um but the management program can adapt and adopt without coun or it can change basically without council having to go back to council each time. So um we're like Kevin said we are just looking to see if it's something that the council is interested in us pursuing. Then we'll reach out to the businesses. We'll have a study session with the the various entities that can participate. For example, like liquor stores cannot it it's very dependent on their ABC license. um they already have to be serving have the license to serve alcohol food. But

to not get into the details, it really is basically an economic development driver um to allow people to go into our area. It's very Friday Night Liveesque, but you'd be able to go to Wolf House, walk down the street. Our wine, it's more of the winewalk that but we're working with the Chamber of Commerce. We're getting feedback from them from the Arts Alliance. We're going to be working with several entities, but we are giving the presentation what next Wednesday. Yeah, if you're interested, come down. We'd like to hear what you think. So, that's the end of my report.

Perfect. Thank you. [clears throat and cough] Uh, any direction on future agenda items from the commission? Um, yeah. [clears throat] I'm not sure what it would take to actually uh you know actually delve in a little bit deeper into what you were talking about moratorium on hotels. I think that um would warrant some conversation, but I'm not sure if this is the actual venue for that or how that works. Right.

I I I second that. I think that too often we skip the planning commission meeting because of lack of agenda items and I would love to see some of those bland items that we discuss rather than vote on that we can discuss about about how to help guide the city your I mean you guys are short staff I get this. So how can we help you help legal try to find what solutions might be best for creating a future? I would love to see those types of items on there. um even uh you know getting ahead of like I said fire mitigation and tying with the different parks and and the trails organizations that are kind of surrounding our city. I think we can kind of help coordinate that if we can bring those agenda items more often. Any other uh

so real quickly one caveat that has changed um with the governance manual when we are looking for a direction from the commission whenever there is any item that you want to have staff pursue in any way we want to get a consensus from the entire commission to make sure that that's something that so one at a time well no it's it's more yeah if you bring up for example commissioner Carney brought up the moratorium on hotels if that's a discussion item you'd want to look and make sure that all five or the other four are at least the majority of the count of the commission is in favor of that coming forward.

Perfect. So, I would love to rephrase it just to appropriately put this in its place. I would love to discuss as an upcoming item the setting limitations and expectations for nightly rentals within the city. For what?

Nightly rentals. That includes affordable or it includes Airbnbs, any type of hotel which is considered short-term rentals versus long-term rentals. Long-term anyone could rent their house out for a month or more at a time. That's a totally different expectation than the short term. The short term includes hotels and resorts and that's where you can kind of um have that discussion about limitations. We have a great moratorum on Airbnb in this town but we have no moratorium on hotels. So at that point since that is something that they would like to see go forward you just check if we have a majority of the commission. So staff has get a consensus. It's not a vote. It's more consensus.

It's not a vote. you you can you have the option to do a vote if there ever is some confusion, but if it's general consensus, we just want to make sure the entire commission's behind that.

I'd like to concur with the uh commissioner in in that regard with regards to the housing element. And I'd also like to go back and perhaps take up the issue that you previously mentioned, which is to see what we as a commission can do to try and help promote um additional projects being brought into Cloverdale. I think that's really important. I think it's really important that the public knows that different um projects come with different revenue generators for the city and to the extent that we're constantly getting um low-income housing projects which is great but that's going to cost us as a city and we need to try and find a way to offset that. I mean, uh, we do have about a million dollar a year structural deficit, and it's just going to get worse unless we're able to find a way to merge the desire to keep Cloverdale the wonderful small town it is and be able to provide the services that the residents of the town really need. So, I'd really like to see us move forward with both.

I have two kind of agenda items. one about the kind of the discussion of short-term rentals and the other is to uh the count the commission being more impactful in the um initial development of ongoing property development. Any other agenda items?

I do have one. Um I think it was 2022 that we passed the um water improvement, water infrastructure improvement. I would like to get an update on where we're at with that and a refresher because I think most people are new since we did that. um how that changes um what we can provide because you know as we're talking about um the Potter Valley project being removed and um everybody I think the last report on our water capacities and and was done in like 2020 before we did these improvements. So I think it's important to get a refresher on how that is going to impact us in the positive forward.

And by just to clarify this a little bit further, you're not asking for a new study which cost No, no, no. I'm asking for a refresher, a report on where we're at in it and how it is going to impact us um or what what that report entailed so that everybody else on the commission and just for me for a refresher knows um how that helps us I guess. And can I add a wish to that list? [laughter] Can we find Can we find the letter? The 1911 letter, the pre or pre914 or pre911 water rights.

We present it at that agenda item. That would be great to go on record for the city to see that it's actually exists. And yeah, I will report back on these. Do we have a consensus on that? We have a consensus on first item, the shortterm short-term rental. Yes. Any issues with that? Any issues with us being more impactful on the urban development in the initial phases? No. No. Any issues with us adding this last item about the water study, more an updated water report for the community? No. Three items. Any other guidance? I think this is a very productive meeting. It was.

Way to go. [laughter] What do you say? Uh any other items? If not, then I will move to the next regular meeting of the planning commission scheduled for April 7th, 2026. Uh and that we adjourn this meeting at 7:18. Thank you.