Planning Commission - Regular Meeting

Well, good morning, everyone, and welcome to Administrative Issues and Updates on May 19th, 2026. County Administrator Gary Schmidt, would you please call the roll? Yes, Chair.

Thank you. Roll call. Commissioner West. Here. Commissioner Schrader.

Here.

Commissioner Helm.

Here.

Commissioner Savas. Present. Chair Roberts. Here.

Thank you, Gary. I'll now recess as Board of County Commissioners convene as a Water Environment Service Board of Directors. And Gary, you want to introduce the first agenda item for us? Yes.

Thank you, Chair. This is an item for consent agenda, and as usual, something that is new or unique, I bring it to you first at issues to make sure you're comfortable putting it on consent. This is for Water Environment Services. The actual title is Approval of a Resolution to Authorizing a loan agreement with the Oregon Department of Environmental Quality for the Hoodland Facility Plan update. Loan value is $100,000 with 100% principal forgiveness. Loan funding is through the Oregon Department of Environmental Quality. No county general funds are involved. Greg Geist, Director of Water and Environment Services. Go ahead, please.

Thank you, Gary. Good morning, chair and directors. This is new and unique. Back in July of 2025, the board approved a contract with Jacobs Engineering for $361,000 to do a facility plan for our Hoodland facility up on the mountain. Literally that day, we were over in Bend at the annual ACWA event. conference and talking to DEQ and learned that because we have a customer assistance program, we are eligible for 100% forgiveness up to $100,000 for planning loans. So we jumped on it and we want to execute that today to lop off 100 grand from that 360.

Nice.

All right.

Any questions or comments from the colleagues?

Go ahead. Just to be clear, Greg, that was part of that made the difference because of our low-income program. Have we... Is that the old program or are we I know that I talked about enhancing that we are we're revamping and enhancing that Significantly, but it this is based on our existing program. All right. So what's the timeline on the enhancement?

I think we'll be bringing that to you with probably in June or July. Okay.

Yeah just looking at the administrator here knowing that we're gonna be faced also with the Transfer waste, the... Waste proposal, yeah. Martha's brought to our attention that we're going to be looking at the rate increase again. I'm just kind of wondering if there's a way to soften that with... I know it's not related to the metro waste fees and all that, but apparently the metro waste fees are indicating that it's going to be a little bit higher than we anticipated or a lot higher than we anticipated. So I'm looking for any kind of softening anywhere when it impacts our constituents out there.

Mm-hmm.

So timing, ideally, the metro thing first, ideally? Yes, and that is coming up early in June, I believe. Oh, no, the other way around. I'm sorry. The other way around. The west thing first. Okay.

Yeah, we presented it to our advisory committee last week, so we're ready to go. Okay. I'll work with Gary.

We'll work on the timing of that, yes.

All right. One point I want to make, Greg, just a thanks to you and your staff. It was taking advantage of a great opportunity and jumping on it as quickly as you did. So just please extend my thanks to your staff and everybody that worked on making that happen. Come to fruition. So if there's no objections, we'll advance this to our business meeting consent agenda Thursday May 21st So, thank you Greg. I'll now adjourn us West Board of Directors and reconvenes Board of County Commissioners Gary Thank you.

Next is recovery campus regular monthly update presenting a Cindy Becker from County Administration

Good morning, commissioners. Happy Election Day. This is going to be brief because I don't have a lot of new things to talk about. But we will go to attachment A, please, which is page two. And just wanted to give you a brief update. In terms of the property development and construction, we are working with the State Department of Justice on the grants. We have the Oregon Health Authority grant for $10 million and the Lottery grant which is being administered administered through the Department of Administrative Services So County Council is doing a great job and working with us and working with them to get that Finalized because those will be part. Well the OHA one will be part of the final Contract what we've decided to do is we're going to wait for the money other money to come in before and then we'll come back to you and amend the contract and We don't want to put in money that we haven't received yet, like the lottery DAS grant and also the federal earmark. So we will be coming back to you with that. And then we're also coming back to you with the lease, which is really long, but we're coming back to you with the terms of lease. You'll get a chance to see both of those before we move forward. And we are also reworking the memorandum of understanding yet again with SHPO, and hopefully this will be the last time pass on it, but we're getting everything figured out and we'll bring that to you as well. Any questions? Great, this is great. Okay, so funding, nothing new on the funding. We are still, as I said, waiting for some of the other grants. We know that the DAS grant, which is actually lottery funds, which will be used to buy bonds, they're not going to buy those until next March, but we have an opportunity to request those funds earlier, so we're working on that as well. And based on the meetings that the Chair and Gary had with some of the other counties, Yamhill County has expressed interest in buying a bed, if you will, from the recovery campus. We have the terms of that. They're understanding what it is that we would want for that. We haven't heard back from them yet, so this is still in the early stages. The other two counties have not expressed interest. And we're also working with DTD on potential funding from, is it an energy grant, Dan? Is that an energy grant?

Yeah, sustainability resources.

So it looks like they're a very willing partner to contribute to the Recovery Campus. We're working with Dan on that. And finally, on communications and outreach, the invitations have been mailed out. And PGA, Dylan has gone out in person to a variety of businesses, again, within that 1,000 feet perimeter of the campus, and so far he's been met with pretty positive comments. No one seems to be really upset about it, so we'll see. We have the meeting in two weeks from tomorrow is the community meeting, which starts at 6 o'clock in the church across the street. And we're currently working on the invitation list for the groundbreaking in July, and I'm sending that out to folks to make sure we have a complete list. And with that, color me done.

All right. Any questions? Commissioner Salvas, go ahead.

Just a comment. And for those who are at the one community meeting where a majority of us were there a year or so ago, I would really, really encourage all of us to be there. We had, you know, well, let me be really careful. I think if we can all sing from the same sheet of music, that would be great, as opposed to what occurred the last time.

Yes, that would be great. Appreciate that. And also for this meeting, for our health, we'll be at the meeting as well as the architects. And we will have several poster boards looking at the pictures of the facility and the campus. Go ahead. I'm sorry. Are you done?

So Cindy, do you know an approximate or ballpark of the potential funding from the energy grant?

About $100,000. OK. Although I'm happy to accept more if Dan wants to do that.

Right All right, this is information only update and Thank You Cindy and we'll go ahead and move on Gary Thank you.

Next is also an item for consent that is of interest to you. So we're bringing it to you first at issues This is about the high rocks River rescue program. The actual title of the item is approval of an intergovernmental agreement and with the City of Oregon City and the City of Gladstone for the High Rocks River Rescue Program. Agreement value is $11,630.45 for five months. Funding is through the county's public health fee revenue. No county general funds are involved. Mary Rumbaugh, Director of Health, Housing, Human Services, will present. Go ahead, please.

Good morning, Chair and Commissioners. So I am bringing this item to you. So as you recall, when we renegotiated the very long renegotiation for the AMR contract, some of the previous programming, including the High Rocks River Rescue Program, was not included in the new agreement. And there was an MOU between AMR and the cities, city of Oregon City and city of Gladstone, to complete that program last summer. And as we were inching to what we anticipate as warm weather, the city of Gladstone Reached out to the county to the city of Oregon City and to AMR and said is there even a modified? Program that we could bring this summer so what you have in front of you is is a shared partnership between the city of Oregon City City of Gladstone and and Public Health Division for that everybody would be putting in that amount of $11,630.45 for five months for the summer of 2026. The focus would really be on AMR being present there at High Rocks on holiday weekends and high heat index days, which is defined as 90 degrees or hotter. So it I think is an example of an important partnership But I would also state that this it will not be a sustainable plan for us So I think we've we're continuing to sort of kick kick the rock down the road for now And I think we're comfortable with our small contribution to really allow for the program To come into play for the summer, but I would also state that that we we will need to continue collectively really The AMR and the cities will need to continue to be at the table to think about what they can do to Support the city of Gladstone in this location

All right. Commissioner Salvas. So this $11,000 is our share? It's not the city's share?

Correct. It's our share, but that's the same amount that the city of Gladstone and the city of Oregon City are putting in, and then the city of Gladstone is holding the agreement with AMR.

Okay. And my other related question is, how is this different than what we had a year ago with the AMR agreement as far as coverage, time, period, temperature? How is it different?

I don't have my staff here to speak to that. My understanding is this is a very truncated. The coverage previously, you know, right now this is really for holiday weekends and high index. I'll get that information. My understanding was that there was a lot more coverage around weekends. So AMR was pretty present during sort of that May to September timeframe. But I can get you that specificity, Commissioner. Thank you. But this is very, very, very truncated.

Okay.

Very lean.

Commissioner Wurst.

$11,630.45, not monthly, but per four or five months total.

Correct.

And the park is in the city of Gladstone. Correct. I mean, the river is the river.

It doesn't really care about city boundaries.

But Oregon City is jumping in because they have proximity. Is that why? The other side. Yeah, the other side.

Exactly. Yeah.

How is it used? Is most of the recreational use on the Gladstone side? Or is it... I'm trying to think about it in my brain. I think it's both. It's both. Yeah. It's both. Okay. Yeah, I can see that. Yeah. And I know that they would put an ambulance asset or a paramedic asset there often... almost never doing anything or having it just, you would just kind of lose that resource as it sat there. It wasn't cost effective or well use of resources. Um, and then we don't, this is just for one year. This is not going into like, this isn't going forward. So we don't really have a plan moving forward. Um, Why is, I guess, what is the county's real role here? Why isn't this, if it's in cities, why isn't it a city function? Why are we, I can maybe glide pathing, but moving forward, I'm struggling to see the county role.

I would agree with you. I think this is about the county showing up as a good partner, and we've been very realistic. Initially, when we came to the table, we were really just coming to the table to just give some of the history to the relationship that we had with AMR for this program. We were not going to necessarily identify funds, but there was a pretty appropriate but A DEEP PLEA FROM OUR TWO CITY PARTNERS TO MAKE THIS WHOLE, THAT THEY WOULD NOT BE ABLE TO, BETWEEN THE TWO OF THEM, YOU KNOW, COVER THIS FIVE MONTHS. SO THIS IS A CONTRIBUTION WE ARE OKAY DOING THIS YEAR, BUT AS GARY AND I SPOKE, THIS IS NOT SUSTAINABLE FOR US AT ALL. Important program when we need it and to your point Commissioner West we rarely thankfully need it, but you know things do happen but we Other than just being a good partner. We won't be able to really contribute financially Beyond this this current year.

Yeah, I I Agree. Oh, yeah, I agree.

All right, Commissioner helm.

I agree. This is a band-aid and A one-year Band-Aid. Is there a fee to enter that park?

No. Yeah.

So has there been talk of it being fee-based to help...

pay for rescue there? I don't know that fee-specific conversation, but I do know that the city of Gladstone in particular has been really trying to brainstorm other alternatives for sustainable funding. And I think the city manager with Oregon City came a little late to the party, but got there. And I think this is how we actually got the agreement that we did. So I think that's the pressure we continue to put on them is that this is a band-aid. We will not be able to come back unless something miraculously changes around funding and that we really need them to continue to look at creative ideas to solve for this if this is what they want to continue to have available at least even in this truncated model.

Well, and I agree that it is not a good use of resources to sit there. So to have it during holiday weekends and high heat makes the most sense. That makes the most sense, yeah. It might not save lives in the long run, but, you know, I guess that we'll find out soon enough. It's going to be a long, hot summer. It could be. I know.

Commissioner Schroeder yeah, I'd be interested in looking at past information again taking to look at What happens this year? You know compared to what happens when we had because I them they're pretty Consistently all the time just to see just to give us a data point of yep see if that's

Yeah, but we can go back and do that for sure.

Yeah, and the other thing I understand, if I recall, we used to have this in our contract with AMR as part of their services, correct? Correct.

But when we renegotiated the contract, this was not included. And we had a very transparent conversation with everyone about that.

And I think that Gladstone and Oregon City and the citizens have benefited from that. But as you said... I'm glad you're clearly letting them know this right now is just a band-aid. Correct. Unless, like you said, maybe a miracle will occur.

Yeah, and just one thing to add is... Well, it's not AMR or medical people. The Sheriff's House Marine Unit is very busy on that river for calls for service. And in the summertime, it gets pretty crowded. So I know that they work hard down there as well. So we do have county resources down there doing enforcement and other stuff. Yeah, go ahead.

Just a last note on this, kind of related to Clackamas County. Multnomah County, in their contract with AMR, had similar coverage on the Sandy River at the Glen Auto Park. It's an area where there have been a lot of drownings, and a lot of people from Clackamas County go there, just like Multnomah County people come to you know, Barton Park or Carver and everything else. So just say that, you know, it's hard sometimes to put a price on a life in the end of the day. So, you know, there's always drownings, it seems, and that's unfortunate. And I know there, you know, that river rescue program, you know, granted, is it cost effective? You know, in the end of the day, I know that both at Glenado Park and here at High Rocks, they have saved lives. So it's just something that... factor in there, but I did want to mention Glen auto park All right Well Mary, thank you very much.

There's no objection. We'll go ahead and advance this to our business meeting consent agenda on Thursday May 21st Gary Thank you.

Next is business development grant program for fiscal year 2027 Presenting is Dan Johnson director of transportation and development

Good morning chair Roberts Commission. We are here to seek your approval to advance a program that you originally developed back in 2024 Essentially, this is a competitive Grant program providing funding to existing traded sector businesses relocating to or expanding operations in Clackamas County Funding this is for capital investment and or workforce development projects with a maximum of award of $100,000 per business and To just some history year one was fiscal year 25 Essentially we had 34 applicants that applied for these funds We were able to issue 10 qualified businesses Approximately six hundred thousand dollars. That's the amount awarded or approved by the board for to be awarded those funds essentially resulted in about a four point eight million dollar investment of private funds for business expansion in the county itself and YEAR TWO, LAST YEAR, WE RECEIVED 24 APPLICATIONS, FUNDED 12 QUALIFIED BUSINESSES FOR A TOTAL OF ABOUT $650,000. THE INCREASE LAST YEAR IS BECAUSE WE HAD RESIDUAL FUNDS FROM THE YEAR BEFORE AT $50,000, SO WE UPDATED THAT ONE YEAR. ESSENTIALLY, WE'RE ESTIMATING, WE DON'T HAVE THE FINAL NUMBERS YET, BUT WE'RE ESTIMATING THOSE FUNDS THAT WERE INVESTED BY THE COUNTY RESULTED IN A RETURN OF ABOUT $2.5 MILLION OF ADDITIONAL PRIVATE INVESTMENT IN CLACKAMAS COUNTY. We are here, due to the success of this program, to look for your authorization to look at year three advance work on the 2027 release of this particular funding for capital investment. We look to retain the current program objectives that the board set originally, again, around... traded sector businesses Expanding capital investment all the nuances and all the elements that the board prioritized previously Look to move this program forward We have those budget those funds budgeted in our proposed 2627 budget I don't see any sort of a funding issue associated with the shipping those funds in the next fiscal year So with that we'd be happy to answer any questions you might have Commissioner Hill

Yeah, Dan, thank you. I know as we visit these businesses that have been awarded the grants, they've, you know, they're showing us the equipment they've invested in. And then sometimes they say, oh, you know, we were able to hire X more people. Do we know out of those 24 applications the number of new employees?

I believe we do. I can get that information for you.

Yeah, I would be curious what that number is. And I'm sure it's a really good return on investment for our grant program. So thank you.

thank you. Any other comments? I think I want to highlight first of all economic development and this I totally get jazzed about this. Number one meeting the businesses and how it has helped the businesses and I just can' t say how important I think this is for our I have to say, you know, a couple of them I heard came from Oklahoma County and some of the opportunities that we were able to step up and help them and less taxes and a lot of other positive things that impact our economy. So just I want to say thank you to you and your staff because I'm just thrilled with this program and feel like it's doing a lot to help business.

So if I could expand on that for one second. I mean, we're also looking to bring forward to you, the board authorized kind of a new grant program going forward, which we're developing right now. That'll look at other elements, smaller businesses, things like that. We also worked in a partnership with tourism this last year to really look on a, we've secured funds from our tourism program, which we'll be pushing out through a similar grant program like this. that are helping kind of rural tourist-based businesses as well. So it's one part of a number of programs the Office of Economic Development is implementing to improve the economic health and vitality of Alchemist County. Yeah, no, that's very exciting.

Thank you. All right. May I have a motion on this grant program?

I move to approve $600,000 in lottery funding and maintain existing criteria for the fiscal year 2027 business development grant program.

Second. Right. Commissioner Helm has moved to approve $600,000 in lottery funds and maintain existing criteria for the fiscal year 2027 business development grant program. Commissioner Salvas is second to that. Any further discussion? Seeing none, clerk, you can call the poll.

Commissioner West? Aye. Commissioner Schrader?

Aye.

Commissioner Savas? Aye. Commissioner Helm?

Aye.

Mr. Chair? Aye.

Motion passes 5-0, Mr. Chair. Thank you, Andrew. Thank you so much. Thank you, Dan. And Gary, what's next? Thank you. Next is American Rescue Plan Act funds reallocation to fair multipurpose building. Nancy Bush, County Operating Officer, will present. Go ahead, please.

Good morning commissioners. So today we are asking for approval to transfer all unused American Rescue Plan Act funds to the fairgrounds multi-purpose building project. So the ARPA dollars are coming to an end this year and as we have went along over the past couple of years there have been projects that were fully funded but they had some money that was left over. We also have some money that is going is from the CDX program Because they were able to build in a contingency and they did not use all that contingency so under US Treasury rules we can move this money around as long as it's spent by the end of the year and there's certain criteria for that. So when we looked at all the criteria what we have open the best place to put the dollars is with the multi-purpose building at the fairgrounds. So right now we're looking at around six hundred thousand dollars to move to that particular project if you agree and We're asking that any money that does come up later because we still have I think around six projects open If any of those have any open dollars, we would be able to move that over automatically to that particular project Right some questions here coming sure Schrader.

Yeah, Nancy so Will this make them whole in terms of completing what they've already tried to manage at the fairgrounds?

Do you want to answer that question?

I can do it. No, it will not. They do need a little bit more money to finish this project. Dan Johnson and I have been working with the Fair Board chair and executive director to talk about possibilities. We think we have an idea of how to close the funding gap with them, but this will get them really close. So this definitely will help them, and we think we have a proposal that will close the gap. Not ready to share that publicly, but we'll be talking with you before we bring that back to you. But this definitely will help.

Okay, so this will help get that completed. The only thing I'm going to mention is that... This is my perspective. I wish that they had allowed us to really manage that project because I think that You know, I don't not that there's been mismanagement But it's really our level of expertise that our staff has to do these kinds of and Nancy I mean building courthouses, but it's kind of more on our ballywick. So It's done. I mean, it's it's done what it's done, but I think next time if something like this comes up, we have to make sure that we are the ones managing the actual building and the project because sometimes people think they know more than they do, and when they finally get into it, it's a larger and bigger elephant than they ever thought. But I'm glad we can help them because it is an important piece for the city of Canby, and I hope that we can be there for the ribbon-cutting when it gets done.

Thank you, Marla. Commissioner Helm.

Yeah, I'm not opposed to this, Nancy, but just because of what has come before us about the Siemens closing their child care place. And I know they're looking for funding from the county, too. And this seems to be money that is available, not out of general funds. Can part of this be used for that? That's my question. You're shaking your head already.

The U.S. Treasury has very specifically says that it has to be an open project that is in our portal. Okay. That's a good question.

I'm just wondering if we can spread the love a little bit.

It's a really good question. Okay. Thank you.

Great question. The other aspect about this, Chair, if I may, is that this building could be used in emergencies, which is another criteria that made the building eligible.

Absolutely.

Okay.

All right. Is there a motion?

Chair, I move to approve transferring all unspent ARPA funds to the fairgrounds multipurpose building project.

I'll second that.

All right. Commissioner West has moved to approve the transfer of all unspent ARPA funds to the fairground multipurpose building project. And Commissioner Schrader has seconded that. Any further discussion, comments? Seeing none, Andrew.

Commissioner Savas. Aye. Commissioner Helm.

Aye.

Commissioner Schrader.

Aye.

Commissioner West. Aye. Mr. Chair. Aye. Motion passes 5-0, Mr. Chair.

Thank you.

Thank you, Nancy.

All right, Gary, what's next? Thank you. Next is supplemental budget public hearing preview for your public hearing that is occurring this Thursday at your business meeting. Presenting is Elizabeth Comfort, finance director. Go ahead, please.

good morning chair and commissioners elizabeth comfort finance director and unlike cindy's presentation mine is going to be a little lengthy apologize um we have a supplemental budget request to you that'll go to public hearing this thursday and we're in budget organ local budget law requires that we submit a resolution before the board uh or us 294 and there are 19 items this morning we have a budget of $1.5 million totaling 14 funds with 11 departments are impacted the first one is a net increase of zero it said for non-departmental and the general fund is recognizing four million and thirty thousand reduction and contingency to transfer authority to offices of the County Council and sheriffs to meet their operating expenses these were previously previously discussed and approved number two is for two hundred ninety thousand dollars this also is for the office of County Council within the general fund recognizing four hundred increase in the general fund to support to cover an a hundred and ten thousand dollar decrease in fee revenue and also a two hundred ninety thousand increase in operating expenses number three is 4.3 million for the sheriff's office in general fund recognizing three and a half million to increase from support as well as 312,000 increase in state operating grants recognizing those and then also recognizing 450,000 in justice court fine revenue and those are to cover those dollars are to cover unanticipated operating expenses and special payments. our fourth one is four hundred and fifty thousand dollars this is the other side from justice court recognizing the transfer of those fine dollars to the sheriff's office uh number five is for a hundred and seventy three thousand it's a miscellaneous pass-through recognizing the transfer to increase uh special payments uh to meet iga and state statutes um this is in uh for the department of transportation Number six is two and a half million dollars. This is also regarding the county fair The community services fund is going to be forwarding advancing funding to pay for invoices for that project that you just heard about And then those will be repaid as soon as the grant funds are available Number seven is the net zero. This is operating levy fund and we're moving the contingency dollars up into operating expenses and $3.1 million. Number eight is $3.6 million. The community services fund is increasing the transfer 3.6. The other half of that $2.5 million for the county fair. And then also $1.1 million increase in contingency for future grant funding use. That project is already planned. This is making those funds available. Number nine is $187,000. It's the sheriff's office forfeiture fund. It's recognizing the beginning balance from the previous year's ending fund balance and then also additional federal revenue. And those are to support operating expenses in this current year. Number 10 is a net zero impact. It's the library services fund. We're reducing the contingency of 772,000 to increase operating expenses in that same amount for the final expense of the Oak Lodge library. NUMBER 11 IS 6.7 MILLION FROM THE ROAD FUND. IT'S RECOGNIZING ABOUT 806,000 INCREASED REVENUE FROM ITS FEDERAL REVENUE AND ABOUT 2 MILLION IN OTHER REVENUE AND THEN 3.8 MILLION IN INTERFUND TRANSFERS WHILE REDUCING THE CONTINGENCY 2.4. THERE'S A LOT GOING ON THERE BUT IT ALL DOES WORK AND THOSE ARE TO SUPPORT A VARIETY OF PROJECTS THROUGH OPERATING EXPENSES AND SPECIAL PAYMENTS. Number 12 is for $50,000, and this is Property Resource Fund. It's recognizing other resources, revenue sources, to support operating expenses for additional costs. 13 is also a net change. It's the Countywide Transportation SDC Fund, and it's reducing the contingency by $3.3 million to budget for transfers to cover local matching funds for eligible projects. 14 is also a net zero change, and this is the Clackamas Health Center's fund reducing contingency by about two million to increase operating expenses by the same amount for project costs at Lake Road and Sunnyside Clinics. Number 15 is also a net zero. This is our transient lodging tax fund and it's recognizing a reduction in operating expenses by a hundred thousand and special payments of a million to increase transfers then out of that fund for a million dollars to it for a tourism grant to the community services and we talked about that earlier and Number 16 is for about $200,000. This is in our capital projects fund and it's recognizing those dollars to increase beginning fund balance to cover increased operating expenses for professional services. 17 is for ninety seven thousand four hundred this is in technology services fund it's recognizing additional Contract charges of that same amount those that contract charge was previously approved earlier this spring And then 18 is a net zero. This isn't our self insurance fund it's reducing the contingency by 5 million and Moving those dollars to operating expenses for claims expenditures. It's hard to estimate those as a year So we do keep a large balance in that fund just for this case. I think in my experience we've had to transfer each year, which is It's good planning on the department side because they have those available in contingencies. I

And I'm happy to answer any questions All right Commissioner Salvas Yeah, I I've got to ask that I'll just before I start here. I've got a few questions so bear with me So let's just start with this one here number 18 So the on the right the column on the right where it says contingency Our contingency policy is 5% right and

The 5% and the 10% for reserves and contingency applies to general fund. So this is a separate fund. This is one of our enterprise funds, 760. So that we do not have a general, or excuse me, a contingency policy for this particular fund.

Okay, so my question here is that the contingency, that word, I'm going to apply this to other units. So the word contingency is that... applies to the contingency fund, right? So the next column where it says original, so there was $16 million in contingency, was, okay, for the insurance fund. And so the parentheses of $5 million is a subtraction of that.

Correct.

So unlike a lot of these budget proposed changes, usually we're recognizing new revenue, right? but I'm seeing a lot of parentheses here. So can we go back to number three? I want to do number three, seven, and nine, just so I have a clear understanding. Thank you, Andrew. Number three. So I don't see the contingency. So can you explain and elaborate on number three for General Fund 100?

Sure. And the reason you do not see any parentheses in this section is because we're not reducing contingency. We're not transferring funds. Funds from one line to another that's when you'll see contingent like if we're reducing Transfers to increase operating expenditures in here. We're increasing operating expenditures, and we're increasing the special payments Okay, so that four million 273 323 that came from You'll go over to the left side where it says the resources so it It came from the federal and state of $312,000 and then also an additional $450,000 from other transfer end and that is the Justice Court and then the $3.5 million from general fund support is being transferred in. So those are all new revenues to support those new expenditures that were in addition to the budget.

Okay, so specifically the $3,550,000, that's not new revenue. I mean, I know in this context it is, but that's not new revenue to the general fund. That's just existing general fund being transferred over to cover higher than expected operations and expenditures for the sheriff's office. So in essence, if we look at the last year's budget, we're adding $3,500,000 to the general fund. the sheriff's budget, correct? Correct. Okay. Let's do number seven.

This is the levy. So you'll see the parentheses and the contingency because we're removing the contingency dollars up into operating because you don't spend directly at a contingency. Those dollars are held, but you have to, I always like to say, you have to program those dollars in order to use them. So in this case, we're programming the contingency amount in a separate fund, which is its own fund, so it will have its own contingency amount. We're programming it into operating expenses.

Okay, we're shifting it from contingency to operating because higher than expected operating cost.

Correct, so we can use them.

Okay, so that's $3,106,000, right?

That is correct.

Okay. Line nine, or number nine. Waiting for Andrew to catch up. There we go. Number nine. Okay. Same question here. Just elaborate, please.

Yeah, so we had a beginning balance at the end of last fiscal year, 25, 26, no, we're in that right now, 24, 25, of $80,000.51. So then we are now recognizing that as revenue, which they had, they just didn't, it wasn't budgeted. Sometimes we don't know exactly until the year is completely over because we do our budgets well in advance of our year in numbers. And then the federal state and other gifts and donations so they had additional revenue come in of a hundred and six thousand five hundred So they want to recognize that as well. And so adding those two together gives them additional 186 thousand five hundred fifty one dollars to increase the operating expense expenditure Availability.

Okay. Thank you for that explanation. I want to make sure I'm crystal-clear when I say this and this has nothing to do with you know, finance department or yourself, but to my colleagues, you know, just the noise out there, if you will, that we don't fund or we don't fully fund. And this is an example of us fully funding the expenditures. As I've always said, we fully fund the expenditures. And this is, I'll be saying this on Thursday as well, to the tune here of at least for $6,600,000 plus. Just for the record. Thank you. That's all I have.

Thank you. Comments? All right. So at this point, this will be a public hearing and a vote on this item and our business meeting on Thursday, May 21st.

Gary. Thank you. Thank you. Sticking with budget, I'd like to review your budget committee meeting starting next week. So next week you will have no issues, policy sessions, or business meeting. Instead, you'll spend the whole week discussing the county budget and the eight special districts that you govern. Andrew is showing this on the screen for those who are interested, the actual schedule. but a high-level update. So starting next Tuesday, May 26th at 8 a.m., you will convene as the eight governing bodies that you oversee as service districts to Clackamas County. Development Agency, Lighting District, Library Services, Housing Authority, Extension and 4-H, Water Environment Services, North Clackamas Parks and Recreation, and the Enhanced Law Enforcement. You will do all those starting at 8 a.m. and hopefully finish around 12.30 or 1 p.m. But we're not timing you. You'll take as long as you need. You, as the five commissioners, are a member of each of these budget committees in addition to five members of the public. For those eight governing bodies, you will rotate the public members. So that's why we'll start and stop frequently during that day. The Clackamas County Budget Committee meets that day as well at 2.30 p.m. You'll convene. You'll elect a chair for the week, which normally is not a commissioner. It's one of the public members. You also have five public members for that committee. I will deliver the budget message on behalf of the county. We'll discuss the general fund forecast and answer any general questions you have to prepare you for the following day. The following day, Wednesday, May 27th, you will hear from all county department directors and elected officials who will present their budgets to you, and you will hear that and also have an opportunity to ask questions. We have a general timeline suggested, but again, we'll take as long or short as you need. The goal is to finish by 5 p.m. You have between 8 a.m. and 5 p.m. to hear from approximately 17 departments and elected officials. 6 p.m. that night, Wednesday, May 27th, is a public comment period where members of the public may come and give you feedback on the proposed budget. That will go as long or short as it needs to be for the members of the public to comment. Starting on Thursday, May 28th, you'll convene at 8 a.m. and you will deliberate as long as it takes for you to adopt, I'm sorry, approve a budget that will be sent to the Board of County Commissioners for final adoption later in June. I'm serious. We're blocking out the rest of that weekend. We will stay as long as it takes. But we'll stay until you're done. So Thursday, Friday, Saturday, Sunday, we have blocked the whole weekend. Staff will be prepared if you need to go that long. As a reminder, the members of the Public Budget Committee, the majority of them have professional jobs. So they're taking a week off to come and work for you here. So I do hope that we can finish by Sunday at the latest. If necessary, we'll go into that following Monday. I don't think it will take you that long. we are sincerely blocking all the rest of that weekend if you need it that is the schedule you have received binders of your proposed budgets they're also posted online so andrew if you don't mind clicking on any one of those scroll up a bit pick on a department at random there you go treasurer so budget there is the budget it's online members of the public may see that as well as there's a printed copy in the board of commissioners office if someone would like to come to the county you may physically read a copy with that I'll stop talking this is all online as I mentioned www.clackamas.us slash budget slash budget dash presentations do you have any general questions I may ask answer for you about the process for next week

I'm sorry. Go ahead, Commissioner.

Gary, as you know, this will be my 16th Clackamas County budget meeting, 16 of them. And over the years and recently, we used to have... departments. I know we just talked about the treasurer, for example, whatever department we want to use. And in the past, they had an opportunity to present their budget and talk about their issues, I won't say at length, but there used to be a lot more time given to that. and I know that got shortened quite significantly and I know that budget committee members the public especially myself included you know to some degree said geez are we really miss that we really want to better understand you know the plight that they're in with the compression so I know you have the day scheduled but Has there been additional time and flexibility in the schedule to allow for that, or is the chair of the Budget Committee going to be trying to live by the anticipated time schedule?

It is still, so it is only one day fully for the county budget presentations. It used to be two. You're right, it used to be two. It is still only one day. So you do have nine, ten hours. to go through all those presentations. The times, as I mentioned, are suggested, so we're not going to stick to a clock other than you should finish by 5 p.m. I think you can do it. If not, we'll extend it to the following day. But I do believe, based on I've only been to 15 of these, Commissioner, you usually get it done the first day, and by the second day of the old schedule, your eyes were rolling behind your heads, and you were like, why is this going so long? So I do feel you can do it in a day. If it doesn't finish, we can extend it to the following day for the presentations.

Yeah, I'm just assuming that, and this is our opportunity to convey that or not, but I'm assuming that our hope is to convey that there is latitude in the time if we really want to talk to a particular department. I think sometimes the conversation on You know, the courthouse coulda, woulda, shoulda has that impact to general funded departments, right? I'm sure we all have a different viewpoint of that. The other part of that is that the public safety spectrum is much larger than just CCSO. So things like the DA's office and anything related to CCOM and all the other things that relate to public safety, I think is somehow, you know, my concern is that it's, you know, their budgets have maybe impacted more so and not had any supplemental opportunities to address those needs, and I just want to better understand what those needs are to deliver the full spectrum of public safety.

And if I may suggest, that's really what your Thursday is for, your deliberation day, where you can bring back any of these directors or elected officials and, for example, say, let's have a conversation of how we fund public safety. And you have all day Thursday, Friday. I mean, you can have that conversation there and stick to the presentations to ask. just hear their presentation, ask specific questions to that department or division, and then bring them back Thursday for deliberation on more open topics.

So it's incumbent upon them on presentation day to bring those things to our attention, and then we can bring them back after. As long as it's really clear to them, so they make sure that if they have something they want to bring to our attention, they have the adequate time to do that on presentation day. I've done that already, yes. Thank you. Thank you.

I have just a couple comments, Gary. I actually agree with Commissioner Savas on this, that I think I can appreciate how it takes so long to go through all the budgets, right? And this might be a suggestion for the future, because we're focused on trying to understand and everybody's budget and to me it's really difficult to get into some of the other things that are much kind of a bigger picture and perhaps it could be during the year. So for example the DA you know I would love to hear how many cases he has, what are his challenges, what are some of the things he's seeing really on his data. Are we seeing an influx on drug trafficking or organizations? And you just don't have time to do that in this. But I think that really helps us kind of build a framework of, wow, this over here on this particular area is a big issue. It could be anywhere, assessor's office, elections, or whatever. So it might be something we just want to discuss it throughout the year. We could say hey look we would like a presentation by these and and maybe you've done that in the past I know I can just tell you as a former sheriff we worked really hard on saying hey Here's the calls for service. Here's a self-initiated activity Here's actually how much time they actually have when they're not responding to calls and that was I think informative for people to understand the workload Right, so it's just a thought I know we have a tremendous amount of work so I can appreciate you trying to narrow this down to Make it very time efficient, but maybe that's something we could discuss it absolutely yes

All right, do you have anything else? No, that was just a process update. Happy to talk to you individually if you have further questions, but this all begins next Tuesday, May 26th, 8 a.m. All right, next is, and I missed it on the agenda, review of your business meeting agenda for this Thursday, May 21st, 10 a.m. You'll have public communication presentation on Mental Health Awareness Month. Public hearing on the supplemental budget you just discussed and a consent agenda for the Board of County Commissioners If you have any questions Would you please let me know and or I'll have staff in the room to answer your questions if you give me a heads up in advance All right. Those are my topics. The last item today is Commissioner communications.

All right Martha Schrader your nomination Talk about that

Yeah, I am grateful and surprised, but I won't say too much about it. I do really want to take some time to wish my colleagues well today. We've got three of you who are committing to continue your public service, and it's my hope that... It's my hope that every one of you, that each of you succeeds and are back on this commission. This is one of the most functional commissions I've had an opportunity to work with. And I think that's a result of our being collegial with one another, respecting each other's opinions. And really, I think, Chair Roberts, you set such a good tone that it keeps us all kind of focused on the job. And... I really appreciate that. So good luck to my colleagues. I would like to have it all over for you today. Not have it move on to November, but best wishes. And I'm looking forward to continue to serve with all of you in the near future. So thanks. That's all I have to say for the day.

All right. Thank you. Commissioner Savas.

Yeah. Well, I think the last two weeks of any cycle like this, election cycle, a lot of people reach out and ask questions or bring to our attention issues and so forth. And I find that eye-opening because, you know, I made the comment here last Thursday to someone, geez, I wish I would have known about that sooner. Yeah. You could always reach out to me. It doesn't have to be you know this cycle, please by all means And people are reaching out so I just want to acknowledge that and I do know that there are a number of issues that have been brought to my attention and and I know that Commissioner and Helm and I know someone who's brought it a few things to our attention that I'd like to talk to her about how we and Gary how we Roll that forward and Again kind of educate ourselves as to those challenges some of which may be involved other agencies As well, but I want to number one publicly thank everyone for at least reaching out and bringing things to my attention Which is County business or actually it's all it's nothing but County business, but they took this opportunity to reach out so nonetheless, I'm working hard at all those and Hope to have some answers and responses here in the next week or two Even though budget will be occupying our time next week pretty heavily so ask everyone to be patient with us As we try to respond to some of your questions and issues that you raise with us so that I wish my colleagues good luck tonight as well and Sure, I yield back Thank You Commissioner West

Yeah, here we are. Election day. You know, it's such an honor to be able to serve the public in this capacity and to have the opportunity to try to make our community a little bit better, along with all four of you. So I'd also like to just wish my colleagues some good luck and some... I don't think you even need luck. I think you guys are fantastic. I think you've been great commissioners, so... We'll see how things roll. Get your ballot in. You can't mail it, of course. You won't get the postmark on time. It's due today by 8 o'clock at a Dropbox. And they're all over the county. And if you have an issue with your ballot, I believe you can go into the county clerk's office until 5 o'clock today to get that ballot issue resolved. Is that right? Do they shut that office off at 5? Do we know? I think it's five. I know there's people probably working all into the night, but I think the public portion of that is shut off at five. So if there's something wrong with your ballot, there's a misprint, you lost your envelope or you've put your signature or something's happened, the dog ate it, whatever, you can still get in there today into the office to get your ballot submitted. It's Clackamas County Clerk's Office. I think we have it up here on the screen. That's the contact information. It's over here on the Red Soils Campus. There's the office hours until 5 o'clock p.m. And, yeah, please vote. It's your county. And let your voice be heard.

Thank you, Commissioner. Commissioner Hill.

Yeah, thank you, Chair. I want to wish my colleagues luck as well. Good juju and mojo and all that going your way. I think we are an amazing board, and we do work well. And thank you, Chair Roberts, for setting the tone. I think that your leadership and your compassion, I think, really do help us work together well as well. So then I wanted to mention... Commissioner Schroeder, my dear friend, was nominated for the North Clackamas Chamber of Commerce Erwin E. Adams Award, the Lifetime Achievement Award, and she was chosen for this award this year.

Oh, my God. Well, of course, you're totally worthy of it.

Totally. I don't really think so.

So next month we'll be celebrating at Greg Abel's estate in Milwaukee. And Martha will be an award winner and get to probably say a little speech while you're there. And I hope everyone can join us. You know what? I usually get a little thing that's the track your ballot thing on my phone, and I didn't get it. I may have to walk over to the elections office and make sure they have it or look it up online because normally I get a little thing that says, yeah, we got it. And I dropped it in that box the other day by hand. So anyway, maybe I turned that notification off. But I think you can look it up. Yesterday I... As you guys know, I sit on the 82nd Avenue Transit Project Policy and Budget Committee. We had another meeting, and it's moving along. The business community is still expressing concerns about the disruption of business along 82nd Avenue and what kind of mitigation will happen. TriMet is now also, and I just want to say straight up, I fully support public transit. I fully support public transit. There are some disparities throughout the region. I know that it's very Portland-centric. They are trying to fix a stretch of road in Portland, seven miles long, that has been a problem for many, many years. It is the most traveled stretch of roadway, I think, in the city of Portland or Multnomah County with transit on it. So I get what they're trying to do. However, I will say, based on their financial situation right now and the cost of this project it it gives me a lot of heartburn that they're kind of moving full steam ahead although they are starting to admit that they're needing to work within the scope of their budget and I know that there's been some chatter out there from the DSA that I'm not pro-transit, and I am pro-transit. I'm also pro-living within your means. And I, you know, the last I heard TriMet is $561 million in the red. This is a $350 million project. And I just know, from a personal standpoint, from a business standpoint, it's really hard for me to understand how this moves forward when they don't have their ducks in a row. So forgive me for being wise with taxpayer dollars. I won't apologize for that, right? But I do voice my concerns. based on that, but I do think this project will end up going through the full bat lane no matter what. I think it's going to happen just the way it's kind of planned right now. So that doesn't really affect us in Clackamas County, although if you drive 82nd Avenue, it will affect you because it's going to be much like Division, which is where it's going to have basically one lane in each direction and then all the...

the medians and stuff so anyway that's just I just want to give you guys an update on where we're at with that so back to you chair great thank you commissioner um I want to thank Martha too again congratulate you Martha and Martha covered for me uh the May 14th so I want to say thank you and and I'll talk a little bit more about it on Thursday, but I just had I'll give you a few highlights. It was the Oregon trade policy breakfast and then an all-day tour. We've visited a number of places and it was I want to see if I can get my colleagues to join me in some of these places to kind of show you some of the things that I saw that I thought would be beneficial to our county and businesses here. But anyway, we went to the OSU Food Innovation Center as we started out. And this is the one I really want to get our board and others to. And it's the Oregon Container Terminal 6, the impact and how we can help businesses in our county and beyond. And then ended up at that Oregon Bioscience Incubator And kind of a shout out to Daniel Nguyen, who really helped set this meeting up. Governor Tina Kotick was there, President Rob Wagner, Senate President, and also State Representative Sanchez and Tran what I was completely Excited about is there each of these different countries had the opportunity to talk about international trade and We had individuals from the consulates from Italy Brazil Canada San Francisco Singapore Lithuania and also Mexico and just a number of other countries that were there. It was also wanted to enhance their trade with us and vice versa and probably one of the resounding things that impacted me and that's why I wanted everybody to go to the terminal and all we can do to enhance what the terminal does is they were closed down for a number of years and they started back up their numbers are way down from where they used to be, right? And, you know, they have direct train that goes right to the terminal, trucking, and one of the things that was made really clear is that the cost for businesses, a lot of them are continuing to have their export items shipped up to Seattle because that's where they have done it as the terminal shut down. It actually costs a lot more. and so they are doing some amazing things at the terminal and you can really see how if we can help get the word out to businesses that and Obviously I talked about the hazelnut Christmas trees every refrigerator crate and all of those things but it was I was very impressed and also meeting with The consulate general in Mexico, he actually has an office in Portland. And talking about kind of what's happening in our county, I think would also be a great opportunity to meet with him. But hopefully by Thursday I'll have time to kind of put together some of the data that they're showing. Because it really, I mean, I walked away thinking, wow, we really could all come together and help support economic growth by looking at how we can do things.

take advantage of terminal six were you at the trade gala that you had at the they didn't use trade gala did you go to that i didn't make that i went to that dragonberry from canby was there and the consulate from vietnam was there they had a great after party and i was able to sit at their table but that was a really highlighting a lot of the ad coming out of and the traded sector ad um coming out of clackamas i didn't know it was so many people that i could have totally missed you yeah right

and but it was a full pack day and and in one of the managers at the terminal has a direct connection the county and nice there's a lot of great connections there so anyways fantastic I have to go to Gary had his light on I went and then I had to go to Sorry to interrupt.

I do want to clarify on the elections we checked after you stopped, Commissioner West. Today it is open until 8 p.m. You can drop off your ballot at 18. And there's a vote center in Happy Valley at the Happy Valley Library. You can replace a lost or damaged ballot, get any voting assistance necessary, return the ballot, and vote in person. All those options available. Please arrive no later than 8 p.m. today. Thank you. Right, and Commissioner Sass.

Yeah, thanks for bringing that up about Terminal 6. Been out there several times. Just add a little bit of context. The ships are getting bigger for containers, and they're getting taller. And we don't have a deep water port, and that's one of the challenges. It changes, yeah. You know, the only ships we can take are now really a smaller size, and we need to spend money, and they have, to make the cranes higher to be able to lift those containers off. So you're right, the intermodal traffic from Seattle and actually from California is bigger than it's ever been. We have intermodal facilities in this region. And when Commissioner Helm and I and actually Commissioner West visited Gundersen, they were talking about using or they're building ships to move containers up and down the Columbia. So that's another mode because it's now cheaper to use ships or boats, small boats, to move the containers as opposed to rail. Right. up the Columbia Gorge. You know, they do barge a lot of stuff up and down the gorge, so there's other ports where they take the grain and so forth, but it's fascinating. It's also, would they take you up at the top of a tower? Oh, that's pretty cool up there, yeah.

yeah they actually did that was one of my questions really is the dredging and that they've said that they've been working with the core and basically have it dredged to what they described as adequate but it's it is an ongoing to keep it deep enough in there and they also did talk about how they are working with Idaho and others to really go all the way up pastured River and beyond to help ship stuff down to the terminal so anyway, it was and the other thing that I thought was also we talked about some of the Things that are being shipped now right and also they have to all these containers have to be shipped or marked appropriately a lot of them are now like lithium batteries and other things that and are honestly and it is much more complicated as where they have to put those so they can have access to them and meant there's a fire or whatever so anyway it was very impressive and just sounds like you've been down there maybe it'd be nice for us to visit again so Gary do you have anything else that's all thank you all right well if there's nothing else is to conclude our public meeting for the day thank you who all joined us and we are officially adjourned