Plan Commission - Regular Meeting

There were at least two other people who asked me if I lived in or where I was. Mr. Zwatsky, you all already over there, sir? Okay. Thank you, sir. like to uh call the Cisco Jackson Township Planning Commission meeting to order at 7:01 p.m. With that, Mr. Satsky, would you do roll call, please? Yes, sir. Dan Strong, present. Wendy Gillespie, present.

Harrison Masani, present. Dennis Shrump, present. Dennis Johnson, present. Jacob Everett, let the record show that Jacob is absent. Mark Diller, present. Mark Thomas, present. Ford Heer present. Aaron Culp our legal council present. I am Frank Zawazki plan director and good evening Mrs. Strong recording from home. Okay we do have a quorum this evening with eight of the nine members present. So thank you for being here. And with that being said um Mr. Culp, I believe you have an item you'd like to add to the agenda this evening. Do you want to do that under new business or under your presentation? I would like to add that under new business. Okay.

Actually, I think there are two items. There's also two items. The resolution for the uh the rules of procedure. Okay.

Yeah. So, so one of them is the amendment for the rule of procedure. This is the amendment we previously discussed about how letters will be handled during public hearings. The second is a resolution reacting to action by the redevelopment corporation with the CSRO redevelopment corporation wanting to amend its plan to purchase some property. And I'll explain that in detail when we get to it. Okay. Thank you, Mr. Cult. We will add those. I would look for a motion to amend their agenda. So move Dennis Johnson. Thank you, Mr. Johnson. Looking for a second. Second, Dennis. Thank you, Mr. Shrimp. We have a motion and a second to amend their agenda. All in favor signify by saying I. I.

Any opposed? Okay. Thank you. Thank you, Mr. Culp. Thank you. Moving on to public comment. This would be an opportunity for anyone in the public that's not on the agenda this evening that would like to address anything with the board. If so, step forward and please state your name and address for the records, please. Okay, seeing no one stepping forward, we'll continue on with business. First order of business would be old business. That would be docket number PC1225-16NC and that is Antiqua Italia Italia. Close. Anta.

Antika. You know, I'm going to get this down one of these days. You're fine.

I'll just have to keep coming visit you until I get it right. And the petitioners are Wendy Gilbert and Troy Reid. And that's 77 South Peru Street. That's here in Cisro. This is an aesthetic review application. And if everyone remembers, they were here last year and I believe it was de December 10th of 2025 and did a presentation on their business and did a nice job with that. But they had some things they wanted to work out with aesthetics and some of those things to come back to the board and address those at a later date. And I believe they are here this evening to do so. So, if I could get you to step forward to the podium, state your name and address for the records, and then uh tell us what you're proposing this evening or what you've changed and some of those things I know you've been working over the last few months.

Sure. Uh my name is Troy Reid, address 10166, Holly Berry Circle, Fischers, Indiana.

And I'm Wendy Gilbert. Um address is 10166 Holly Berry Circle, Fischers, Indiana. And I'm going to do a lot of the talking because it's uh design based. I'm going to try to not turn red and get nervous like I normally do, but I probably will, so bear with me. Um uh I think we're a bit more uh as things have moved along, we're a little more prepared, so we have a little bit of a packet. I wasn't able to get it to um Frank until this evening. He has a lot of information already. Uh but I think that um the uh first thing that maybe we could look at would be the um our signage. Uh there's an example of uh sign uh very close to what we're looking at in um and on uh one of the pages we have. Yeah, this one's kind of and it would be wood instead of the copper. Uh but that's kind of what we're looking at. uh three feet wide, six feet maximum of six feet tall. We do need to look at the location for that that we've discussed um a few times with Frank and get that determined, but this gives you an example of that. Um and it would be our logo that's listed on the top page um that we kind of passed around. So, we would have that and then also the signage um the vinyl signage that would go on the windows where the previous vendor had had had signage on the uh front windows and those would be a max of 36 in. So, that's all within the uh previous variant. So, we should be good to go on that and then I don't know do we want to talk about that location now and then move on to the fencing.

Well, before you move on I think maybe a couple of quick questions if that's okay in order. So, in your vinyl signage for the window, just for clarification, you said 36 in. Was it 36 feet you meant? Or was that actually 36 in? No, 36 in for the W. There's two windows on each side of the doors and it would have vinyl signage that's applied to those windows. I think before theirs was around 40, but Okay. based on the logo, ours would be round. So, that's what that would. And then the last thing just to clarify your sign that you're speaking of, if I remember correctly from the last minutes, you're proposing a monument sign. Yes.

So the one rendering, you know, we would classify as a pole sign, which would not be allowed. So that's why I was clarifying that you're looking at a monument sign for the board's benefit. Okay. Okay. Perfect. If you'd like to go ahead now, thank you. So our location our location I have a note about this. The struggle we're having with it is that um it states we need to be 10 feet from the rideway which which would be the sidewalk. So it puts us almost on the sidewalk that is in front that's in front of the building. Uh it also it's you can't see because of the parking lot. Sure.

Yeah. But once the cars are parked there. So, we're we're hopeful we don't have to get another variance for it, but we've got um a couple spots that we've looked at with Frank and um so yeah, the the amount of feet from street to the other edge of the sidewalk is 15 feet, right? Um,

so I think the only thing I can say to that, we're looking at the aesthetics and what would be a conforming place that it could be placed. So if you decide you would need to encroach into the rightway or any of those things or that setback, then that would require approval through the BCA. This board cannot allow you to do that. Correct. So that would be, you know, once you worked with Mr. Zawatsky on that and I know you've had conversations around that and I believe that was discussed at the meeting in December, if I remember the minutes correctly, that that was spoken of.

It was, Mr. President, we had a location hammered out and after we got together with the contractor, we realized there was not quite enough space. I thought I had that in this BZA packet from before. Uh, I don't see it in here, but they've decided that that location is really not going to work for them. Uh, so we'd probably want to discuss with through the BCA having a different location. I just want them to be aware that, you know, we'll look at it from aesthetics and if you're going to place it someplace that we can approve, we were certainly can look at it and do such. But if it requires, you know, anything different from that, then that would require you to go to the board of zoning appeals for a variance. Absolutely. Sure.

Yes, ma'am. We could pre-approve that. Thank you for that, Mr. Co. Yes. You know, yeah, we'd rather be. So, I'm not sure. Thank you for adding that. That would be correct. Yes, sir. Thank you. Let me pull this up. Okay. Yeah. And I think one of the purposes for this meeting was to show the the material makeup of the signing. Sure. That's the other. Okay. So, why don't we just talk about the aesthetics of the sign? Okay. And we know you're probably going to be nervous, but don't be nervous. We'll work through all this. Okay.

I since I've been a little kid, I just, you know, I cried in speech class and um Okay. So, we will then move on to the fence um which we've got um uh it's uh going to be pine or cedar. So, it'll be we didn't bring a sample for obvious reasons, but um so that's going to surround the outdoor um yeah, the outdoor um cooler

coolers. And then we have and then we'll have planter boxes that I think we had samples. I've got it in the packet, but we would have three to five planter boxes with uh the appropriate um uh foliage in it, plants in it. So, in the packet I sent around, I think Frank maybe has a sampling as as well. Um they're again, they're going to be cedar wood to match it. Really, you know, really pretty. Um, for that one, we're all about making things look beautiful and matching, you know,

the current aesthetic. The current aesthetic. Um, and the fence will uh we're doing 8t tall, aren't we? You got me on that one. I think it has to be 8 foot tall. Yeah, that's what it was. That's what it It does not have to be 8 tall, but I believe that is the maximum height. Okay.

Would you verify that, uh, Mr. Zawatkin? See if it's six case. It might be six. Okay. Yeah, she caught caught me off guard on that one. That would be great. That would save us a little money. Um, but two feet. We will um certainly uh adhere to the standards for that. Don't mandate a a set height maximum. Okay. Okay. Great. Okay. Great. Not be greater than 8 ft in height, then it'll probably be six.

Okay. I think if the plan commission would deem that effective screening that that would be okay. Fantastic. Okay. So, those are the two those are the two biggies. And then the planters that I um uh the planters and the fence that we showed um for the photographs for the future would be the same material used for the outdoor seating for the deck. So, um, we're looking at most likely the first of the first of next year.

Yeah. 20. We had originally thought it would be this year, but with some of the delays that we're currently having, um, we're we're really looking at that deck to be next year as opposed to this year, unfortunately. But, um, in the packet, we show, um, you know, a sample of the seating, kind of what we're looking at. It's going to be minimal 16 to 24 seats. I believe the location we had looked at was um it's also in the packet. So, it would be to the right of the front door

in this spacing here. So, it's not a you know, it's not going to be giant outdoor spacing, but it at least accommodates um we did some guests outside. Um and that we can revisit after the first of the year for you know we just wanted to go ahead and mention that and uh we would have um umbrellas the appropriate lighting and then more the planter boxes that match the um planter boxes behind the fence. So, you know, making it all um coordinate together and the striping of the parking lot and trees if required. That would be uh on the owner's expense. Um Scott Schuler and he will as soon as we get all the back area cleaned up from everything, then he will go in and um do that piece.

Okay. So, if I captured everything, basically we're going to look at signage. Going to look at your fence and your planter boxes. And then with the outdoor seating, then basically you just gave us a brief overview and you will come back in the future for the aesthetic review on that once you get that all ironed out. Correct. Would that be correct? Yes, that is correct. Okay. Okay. Questions, comment, but board members at this point? Well, Frank brought up the overhead. So, that yellow line predominantly or approximately is the setback I would

Well, that's technically actually that's the property line, but keep in mind that's a GIS version, right? So, it can be off a little bit and that little bit could be potentially up to a couple of feet, I would think. So, so I guess the question is where were you thinking the monument sign would be better place? Can I? Yes, certainly.

So, ideally, so currently, well, there there's not there's no sign there now, but obviously whenever this picture was taken, there is a sign there. From the street to this side of the sidewalk is approximately 15 ft. But if we're saying we have to do 10 ft from the sidewalk

sidewalk, that puts us right here, right next to this sidewalk to our sidewalk. So what we're hoping to be able to accomplish is a sign that's approximately in that location, which is about 18 ft 18 to 20 feet in that general area there. And it could set back more. Yeah. And it could I can set back another foot or two from where that one was located was located. I think that was for sale sign. There will be a parking this will be a parking space.

Yeah. The the diffic the difficulty is the difficulty of course is if we're coming 10 ft off the sidewalk and the sign is in this area, any cars that are parked here, traffic coming this way, the sign is hard to see. Uh it's also very up to the building. Um just just for visibility purposes makes it a little more difficult. Sure. Other questions, comments?

I guess I had one further of when we're talking about fence height. You're talking about uh uh covering up or explain the cooler area. Yeah, correct. How high are the coolers that you'd be covering? Well, the coolers are 8 ft. So, the coolers um we remember there's a cooler here and there's a cooler here. The fence will be approximately Frank's got the

Yeah. Um will be just a few feet off of those coolers. So at 6 ft your line of sight is almost going to cover uh what you know visually the top of the cooler right of course there are slats there's open slats between so it's not a complete cover up of coolers um but we've also talked about potentially uh you know this this cooler silver that is white I that means anything to anybody. It's not a particular eyesore once the once the fencing goes up. Um, no, I was just bringing it up because the concern naturally is 8 foot max, but somewhere between six and eight might make sense, too.

Yeah, absolutely. Um, and we can with the contractor when it when it comes to that time. I know it's going to be I can say this, it's going to be at least six. And it might be eight. Sure. Um, but yeah, we could go out there uh with a couple posts and visually kind of take a look at that and see if we do want to go the extra foot or two.

Um, you know, for our own protection if nothing else. And keep in mind since this is going through aesthetic review, the board can if they want an 8 foot fence, ask for an 8 foot fence. So, or it can be a six or you can allow up to an 8ft fence or they can work with Mr. Zawatchki and make a decision someplace between the six and eight if the board would like. But there is options there as far as what that fence height can be. So, or or you even make it tall enough to completely conceal the freezer as long as it's not.

Thank you, Mr. Co. So, back to your I'm sorry, other comments, questions, board members, before I ask one here, but in regards back to your monument sign. So, can you go back to that, Mr. Zawatsky, please? Oops.

So, I'm going to guess is this is not exactly what it's going to look like. Correct. Okay. So, you'll work with Mr. Zawatski that it will be a monument sign. Yes. And then your intent it will be made out of just for the records. It'll all be the the black metal and then cedar. Okay. With this logo. Yep. With that, thank you.

Any other comments? Did you say earlier you could have make it out of copper? They said it would not. Okay. It would not be copper. be 3 ft long and 16 tall. That's what I said. Ours is the opposite. Well, theirs is. Ours Yeah, ours is vertical. That one's a horizontal. Yes. Yeah, I heard that, too. And the vert, you know, the vertical would be better for us visually anyway for, you know, so

yeah, on the vertical, I would just watch, you know, there's an intersection right there on State Road 19. So if you go too far out towards the sidewalk and that truck is sat back just line of sight, you know, right? If you're checking the left hand, car's oncoming, right? So correct. Um, pine was mentioned somewhere along the line for fencing. I don't know that I can dictate material, but cedar would probably last a lot longer with less maintenance and would probably look better over time. So that'd be my just recommendation. I had a really hard time following. Is there screening going on the deck eventually or is that deck just an aesthetic review down the road? It's aesthetic review down the road and I know you had concerns about that back in December about railing and things if I remember correctly. So,

and then on the cooler fencing, my opinion would be I mean if the intent is to um uh screen the coolers would be to cover the coolers. I'm 6'4, so if it's a sixoot fence, I'm probably going to see it no matter what. But then um being in a town it's more of a preference like you're either looking at a eight foot cooler or an eight foot fence. I don't know that one makes a difference. There's a 10 foot fence or something shading the pool right now on state road 19. So I don't know how tall it is. How tall is that fence on that shades the above ground pool off 19 on the oh west side. I don't know. It's very tall before my time. I bet that is

a long time. Yeah, I was going to say I don't remember for sure on that one. So, I'm not going out on that limb because I don't remember for sure. But I understand what you're saying. That would have been nicer that would have been screened more for sure. So, so are you suggesting that it's an 8ft fence that we consider then? I think if it if we're putting up a screen the units I think that they should screen the units. So if it's six and a half feet or

seven feet I mean I don't know what that does to your material but um it's at the end of the day it's still an 8ft fence. We're looking at 8 foot flat wall of something. So if we're going to try to screen it we should screen it. Otherwise I don't know that we even screen it. So am I hearing up to 8 ft to match whatever the height of the cooler is. Okay. I agree with that because if you're standing right there at six feet, you might not be able to see it, but if you're anywhere, whatever. So,

I think Mr. Thomas, the last time you had some concerns about placement of the planters. So, but I think that was in regards to maybe on that deck area if I remember. Yeah, that's correct. So, I just wanted to make sure that you're okay with that. I was I I did not understand either where they uh how far they were going to go out with the uh with the privacy fence or or the fence there, but it doesn't look like you're going to planning on doing any fence in the uh in the in the front at all. So, just right along right along the side.

Yes, for the deck. Yeah. Okay. Any other discussion? Okay. So, what I captured was with the that the sign will be a monument sign and then we're approving the window signs as described. Two of those 36 in if I remember correctly, but I know there was some little bit of latitude in that. They were approved for some previous signage as well if I remember correctly.

They were they have several variances to exceed the the number of signs, the square footage of signs. they'd have to put a awful lot of signage to exceed that's already been uh relieved through process of variance. But I think our expectations would be what you're telling us you're going to do this evening is what we're going to review and approve for signage and some of those things. So I just want to clarify that that so we're approving your monument sign. We're approving your window signs. Needless to say, you'll have an probably some hours on your door and some of those things forformational purposes. So correct.

And then uh on that in regards to the fence discussion around the 8 ft, it sounds like that the board would like to see a height to match the cooler of 8 ft to make sure that's screened properly and that the fence would be cedar. Is everyone in agreement with that? And did I hear you say the the sign will be the same material as the fence? See? Yes. Yes.

And then the planner boxes would fine because they'll match everything else. So I have a question. Yes, sir. You guys are really nice people, but it'd be really nice if you could build your business and not come back here for approvals. So, if you come back for this deck review, is there anything else that you could think of? Or in the meantime, just think through it all. Come back one solid time. Sure. Just save you guys some time and get this thing opened. That'd be my opinions. Like this plan, the deck plan that I saw, I come back to review that. In my opinion, I think it looks pretty solid. I put some like dimensions on there for me that might help me when you guys come back. Okay.

So, dimensionally just some detail or at least be prepared, I guess, for questions. Um, and then anything else I guess Frank, if you have guidance to help them so they don't have to come back. No offense. Um, but I think you guys want to do your business and get open. So, and I think you know that's a fair request for all of us and especially for you because I know the question would come up whether you're going to have rails on the deck and some of those things height of your deck and if I remember correctly you had one I think it was one step up but you know identify those particular things and then also whatever you want to use for color umbrellas and those type things you know the more you can bring us in that avenue it'll save us asking you a hundred questions sure sure

and then also we we'll know exactly ly what we're proving and and that saves time because the worst thing we want to do is ask you to come back again and you know show us other things. I know that delays progress for you and we don't want to be in that situation at all. So absolutely. And as far as the um yeah the the deck and the fencing and the signage in in the winter, we were kind of just scrambling to get the pieces and parts of the the you know the insides and and kind of get it rolling. And so we we failed on that and we apologize. And as far as the deck, we're kind of like, "Okay, let's get open. Let's get our signage and our fence and then we'll get the details nailed out." So we we do apologize. We don't mean to be wasting any of your time, but um

I don't take that as me saying I don't want you coming in here on your evenings because of reviews that we require. So I want to make sure you give it all your best shot. So you're not coming in here uh when you've got stuff I'm sure you guys want to be doing. So we'll be in here no matter what. We have a meeting once a month and as we told you, you know, that's one of the things we wanted to give you the opportunity to go back and do all of this with without coming back and, you know, having the additional expenses and some of those things. So, you know, it was a learning process for two for us also, but you're the first one we've allowed to come back and not charge that separate fee and stuff. So, we want to make sure you know your business is successful and that we're business friendly as well. So, no inconvenience to us at all. We're here once a month

at a minimum. So, well, we appreciate it. No, thank you. And when are you looking for opening? That is the million-dollar question. We hope late June. We hope late June. Um, we're hoping for late June. We really need to be open by We need to be open three months ago, but um late June. Um, hopefully if not 1 of July. I'm just going by what the contractor tells us. He's telling us late June, so we're like, okay. And delays happen. People aren't available when you need them. Yeah, we had some struggles with with Duke Energy and things happen

and uh that put us back about eight weeks, but anyway, we're excited. So, thank you for asking that. We just keeping our fingers crossed and excited about it. So, good.

So, with that, then we would uh have a motion. And I think we want to capture an emotion if I'm not mistaken then that uh it will be a monument sign and they'll work with uh Mr. Zawatsky on the sign that the board is asking for a cedar fence 8t tall and I think those are the commitments that we would want to include in our motion. You ready for me? Yes, sir.

Uh, Mr. um, President Harrison here moving uh, am I approving this? Moving to approve a docket number PC-1225-16-N with the following conditions and notes. Uh it is going to be a monument sign that will match the rest of the wood as uh what was noted as cedar. There will be some window signs that will be within the ordinance amount. um fencing and screening at units to height required to provide said screening I would say to match the unit height um and then no comments on the planter boxes I think they are fine I miss anything

no sir thank you Mr. Misani looking for a second Wendy Gillespie second time okay thank you Mr. Gillespie. So, we'll do a roll call vote. Miss Gillespie, you'll go first. Approve. Okay. Mr. Misani, approve. Mr. Shrimp, approve. Mr. Johnson, approve. Mr. Diller, approve. Mr. Thomas, approve. Mr. Hebner, approve. And Damstrong, I approve. So, you're approved for everything. And if you would continue to work with Mr. Sawski, we would appreciate it. We look forward to you getting your business open. I drive by there quite often. always glance over to see the status and how things are moving. So, we'll look forward to you getting open and seeing what you've done. We appreciate it. Thank you. Thank you. We wish you much success.

Thanks. Thank you.

Moving on to new business. Docket number PC-052 or 26-07- AG. petitioner is Ryan Horine with Hamilton County Emergency Operations and Beck Family LP. This is for address at 0 US Highway 31, North Atlanta, Indiana. This is a static review application concerning article 5 of static review overlay district for the property located at that address of Zero US Highway 31 North in Atlantic, Indiana. Sir, if you'd state your name, address for the record.

Mr. President Mark Thomas, I'll have to recuse myself for for this. Oh, thank you, Mr. Thomas. Appreciate that. Let the record show that Mr. Thomas has recused himself and he is leaving the table for now. So, with that being said, sir, if you would state your name and address for the record, please, and tell us what you're proposing.

Sure. My name is Ryan. Last name is Hyion H. I serve as the project manager for the office of emergency operations in Hamilton County. Uh that is essentially three divisions that you may know as 911 communications, the office of emergency management and public safety training. Uh before you today um is our uh request for the um aesthetic overlay review uh for a proposed new public safety radio tower which is located on 281st Street uh in Jackson Township. uh between US 31 to the west and approximately Anthony Road uh to the east. Um we have made our initial um visit to um the BZA. We received a favorable uh vote there uh in the months past. Um and now we come today for the aesthetic review here to the area planning commission. Uh we we let some time lapse there so that we could make sure the application was uh completed and what we thought uh uh you would be looking for. Uh we received some pretty sound advice there. So I think we've included it uh in our proposal in our packet and and quite frankly you guys were a little busy there for a few months. So give you some time gave us some time to get some things done. Um and so again this is a uh 250 ft uh radio tower. Uh it is located on the north side of 281st Street just east of US 31. Uh there is a a drain uh that runs uh kind of in a uh east uh west and then it also goes to the south on the east side of this particular area. So in front of you is a bunch of blue dots and that represents approximately where uh the radio tower would um would would sit. also the perimeter fence and uh uh a generator unit uh in case utility power was lost. And then also

accompanying uh those types of things is a a small uh shelter house is what we would call it. And that's essentially where the uh the guts of the system are stored at. Uh and so uh those are needed in order to make everything work. Um so this uh particular drawing in front of you again just outlines some of those uh specific things that I think you're most concerned about. Um the u uh proposal includes a perimeter fence um obviously around the radio tower. So we're, you know, we're concerned about people u getting on it uh trying to climb the radio tower doing things that are um would be harmful to themselves and others. And so a perimeter fence is is needed. Um we did um recognize that your requirement here in this area was for a vinyl fence. Um which is something that is different for us of all of our um all of our structures that we have um that span uh two counties. We have radio towers in two counties. This will be our first vinyl fence. Um but we we can make it work. Um, and so this one is a five foot uh tall vinyl fence. Uh, it does have a like a metal uh exoskeleton, if you will. The the inside, what what you don't see from the street is is um, you know, it's reinforced so that when you come up to it, you you can't necessarily push it over um or try to um it it would it would take you a little bit to get over it, if you will. Um, but it meets your uh your requirement or your desire to have it as a vinyl fence. And so aesthetically, that's what you'll see. Um it does show uh the uh the proposal for the site and how it would look. Um so it's it's wrapped with uh some landscaping uh you know bush shrub type material. Um it does have um a swing gate on the south side of the property

that allows us to to access uh to bring equipment into the into the compound or to refuel the generators. uh the you know the generator only runs uh when we lose utility power. Uh and the only exception to that is is we exercise those. Um so we in order to make sure they work when there's no utility power, you have to exercise them and thus you use use fuel. So you have to bring a fuel truck in on occasion. So that gate allows us to to access the site moving forward. Um this shows that you obviously the triangle uh is the radio tower. Uh the to the right of it is what you would call the shelter house and then to the south um is the is the generator. That is the basic uh site layout as it stands. Think there's any other things there that I can point out. Um again this is just for your measurements that you may want. This kind of shows what the site overall looks like. I think we might have got your measurements for you. Um, nothing there that I think is worthwhile. Uh, this on the left hand side u shows the overall uh height. Um, and so I said it's 250 foot. That is the actual structure. It does go 254 foot because there is um there is components that we mount at the very tip of the um uh the radio tower that takes it up another 4 foot um grounding specifically. Uh nothing that this is going to be the um uh we were encouraged to include the signage that we would have. Uh so we are bound uh with some certain FCC requirements that we have to post certain information on the outside. This is pretty atypical. Um if you again

drove to any of our sites now, you would see some similar uh package to this. Um and and some of these are just regulatory required signs that that we have to put up. So if somebody drives by, they know what our tower number is and they have a telephone number that they can call. Um, that's kind of what you're seeing there. Uh, this would have a an aggregate base, a gravel base if you will, uh, for the pad, the compound that it would sit on in the driving portion of it. This is just the detail work of that. This is the detail work of the uh, proposed U tree slash shrubbery slash bushes that would line the edges of this. I think that's what you were looking for.

That's it.

And I believe that's really it on the packet. The only thing additional that I would tell you is there's three homes on 281st Street um on the stretch of road. Um there is a drain that is a county drain on the north side. Again, it runs east west and then comes down on the south that eventually hooks into the little Cicero Creek basically between 276 and and 281st. Uh so this tower is going to kind of nestle up in the corner of this uh piece of property. Uh and obviously we're still maintaining the the the rightways for the any work that needs to happen in the drains. We're not compromising that. and I can answer any some mostly nerd questions you might have about a radio tower. Anybody wants to know anything on your RF hazard sign?

Yeah. Does that imply that the frequency could be beyond the fence higher than FCC allows or does it transmit outside that higher? Well, there's you're always there's always a certain level of exposure with any any any type of radio. Um, and so this is just your your regulatory warning sign saying that the site emits um exposure. It's the best way I can describe that to you. Any type of a any type of of a of a radio is you're going to have some exposure. That's lower left hand corner. Is that what you're referring to? Yeah.

Is that referring to the inside. Yeah, that's correct. It's high inside the fenced area. Okay. But how here it's not going to be transmitting anything by the F FCC. Okay. Just your normal exposure. Okay.

Other comments, questions? What kind of fencing do you normally see? Metal. Just chain

chain link. Um, we have one site that has chain link with u plastic slats. We have one site that is uh three sides. It's three sides metal or chain link and one side uh like cedar board. Um we have another site that's cedar board instead of school. So it's this is this is our first vinyl. Uh we have a combination of the other typicals. This is our first vinyl. You have another one. You have one on the 256th Street tower. Um that's the first time I've seen it on a radio tower. But

so from a safety standpoint, you had mentioned the safety of it. So, in regards to the five-foot fence, do you feel that's adequate? And the reason I'm asking that is is I think you would have the latitude. Not that you want to do two fences. Sure. But I think our ordinance would allow you to have a the wire fence inside of that with the, you know, the whatever you call the the metal on the top of it. Mhm. And then, but you still would need to screen it somehow additionally. And that's the only reason I'm bringing that up. And it's certainly something we'll have to look at in the future as we look at our ordinances in the near future. So,

so I think if you went out to the other site and you did this, you would go, hm, just give you an idea. Um, and so our goal was that you couldn't do this and we appreciate that.

And so, um, and there's not really any block out there. Um, it's in the middle of nowhere, so we don't we don't have a wind block. Um, so, um, giving us a little bit of of structure on the inside of it, uh, might make it stand withstand a little bit longer, right? Might cost us less in the end of the day. If we put something that's going to blow away or bend over because there's no wind block, it's not serving anybody any well, any any any good. So, for us, we just did a an exoskeleton inside of it, and then we're hanging the vinyl essentially on the outside. Um, and that I think we'll be okay there. We have other um we have other security um measures that we can take. So internally, I mean we'll know if someone's there.

Okay, good. And so we're I think we're satisfied with with that on our end. So just like I said, for us it was just something it was unique. We hadn't experienced it yet, but that height is that height is not unusual. Okay, thank you for that. And I think I noticed you have 35 plings if I counted those ahead of the meeting. So, it looks like you have nice screening around that fence, too, to make that look very nice. So, yes. Uh, we will try to keep those alive in the middle of nowhere.

We'll do our best. If we don't, you let me know. And that probably brings up a question for Mr. cope and this is just thinking to the future and I don't know if we need to answer this this evening but in a particular case when we have a situation of a tower today what we would consider out in the middle of nowhere would the board have the opportunity to allow them to do the shrubs and stuff in the future based upon if there was a subdivision that was going to be built next to that tower so they could delay that process Yes.

Yes. To the extent that we're only dealing with aesthetic requirement. If we're dealing with plantings that are required under the development standards, we would need to talk to BCA. Okay. But if we're just talking about purely aesthetic, then we could certainly say we'll delay this until there's development or some put a condition or something like that. Okay. Thank you. Well, just, you know, something that was brought up and I thought, well, I should ask the question because, you know, we may have a situation that it's out now. And again, to your point of trying to keep things alive might not be the best scenario. So, and it may be a good idea because as everyone knows, we're getting ready to go through our ordinances.

Yes, sir. To eliminate, we could modify that so we don't force someone to get for that to play. We could we could set that up where there would be an approval outside if we want to. Okay. Thank you, Mr. Co. Can I I was say, can I add to Sure. two seconds.

Um in this occasion, a couple challenges. We don't have a water source there. Challenge number one. Um challenge number two is picking the right material so that it lasts unlimited to no water, right? I mean, so we we had to make a conscious selection to make sure we were putting in the right greenery. um that that can survive that. And then also I made a flippant comment said trying to keep it alive, you know, but that's the reality is right. We're going to have to have somebody the contractor go out for a period of time to make sure that they root and and take hold. Um we're probably in a position to do that. Some people may not be. Sure. Well understood.

What did you find works well? Um I don't know. We hired the they they hired a landscaper specifically to make sure that we passed this for you. So, um I could probably come back later and tell you what they picked, but we told him that there was no there's no no water source readily available.

Go ahead. And I can talk about this later. I would say that with that, I think we need to be careful. I know that there's a neighborhood in Westfield where um around where the commercial warehouses are and there's a pond on the side of it and you look out the back door and you see the first build. How it's written is that when the next building goes up, then the fence has to go up and that hurts the neighborhood a bit because it would be a lot better on the other side of the on the other side of the pond. It would be great if that was up now. So, it's a lot better. So I would just be careful or that we should be cognizant of it and kind of keep that in mind that if it's like yeah but then it's developed then how soon after?

Sure. Well, it was something that came up I thought I should ask and as we're going to start working through our ordinances just to throw that out so we don't forget it maybe for the future and some of the conversations that we're having tonight and some of the thoughts that you're giving us as well. So, I mean, we're we're cognizant the reason that this tower is going there is because the growth is the the growth is there. Um, so 11 or 12 years ago, we would have told you we thought this one would have needed to go in Wayne Township. Okay.

Um, but that growth isn't necessarily what this growth is on the west side. Um, and so that US 31 corridor for us, you're changing the style of construction, right? So, you're going from a light um light metal um barn type structure, a wood a wood structure with a metal roof. You're going from that to concrete walls that have rebar in them. Um that's really challenging for us to get a radio signal inside that building. You're going from a two-story wood farmhouse that might have a metal roof on it to, you know, threetory, twotory homes with a full basement. Again, the style of construction is changing. And so when we look at it on how we how we where we put radio towers in the county, um if I put a map up, you know, you would see a real heavy sprinkling along the south side. Well, obviously when you get south of 216th Street now, that's it's going to look like an L now because it's coming up that US 31 corridor, but 11 years ago about 216th was was kind of the line.

Sure. Um and so for us that's how we pick where they're at. So today it's in the middle of nowhere per se. Um but a reasonable person would say in a matter of time there's going to be all kinds of stuff there. And so in order for us to get a radio signal inside of those types of buildings or structures, that's kind of why we needed it strategically placed there. We would have we would have taken the other side of the road initially. Uh but we were bound by an airport um that we now own as well. Um and so we can't get too close to that. So that's you know you you spend a lot of time trying to figure out exactly where it's going to go. Um so could we have got it closer to another building potentially but it may not have had the same effects for us and the effects for us is a strong radio signal so that the police officers and firefighters radios work inside of a building.

Sure. That's what we're trying to achieve here. Okay. Thank you. Other question comments for board members. So one of the main reasons is the strength of signal. That's right. And so from that to it sounds like it creates like a mesh type network almost the different Wi-Fi signal. Yeah. Whereas

that way the strength of signal works off whichever towers makes sense from that location. So, it votes, the system votes, and it says, "I think the coverage at this tower is better than this one." And so, it'll it'll receive or broadcast off of off of this tower. Um, and again, as that style of construction changes, it it looks for the best. Well, the best may just in fact be this one or it may be a 630 foot tower in Noblesville. So, it all depends. It's voodoo magic. It's where you're it's exactly where you're standing and what side you're standing on one of those draw that drawing right there. You'll see where it says like an A post, a B post or a C post on the triangle.

Y and so we can we can we can literally take a measurement on the AC side that'll be stronger than the AB side as ridiculous as that is. Um we may stand right underneath that tower and have no radio coverage.

Um so we have to do other things um in order to increase that radio coverage. in those in those instances. So, we're we're building a new office in Noblesville that's 25 yards from a 650 foot radio tower and it creates essentially what they call a cone of silence. And so, underneath the tower, it's it has challenges. So, we have to do things to boost the signal inside those buildings. I only tell you that is that it's it does take some time to to think through these things. But as that as that style of construction changes and as that population drives, we have this is this is how we this is how we fix it is things like this. And so we have these um again in two counties. That's that's directly what supports the radio system here in in in this county for all the public safety um our school districts things like that are on the system.

Well, I think unless the board would feel different, I think you've done a nice job of addressing all of our standards and uh putting this together. And so, thank you. Any other comments or questions? If not, then I would look for a motion. Or is there any conditions anyone would want? Okay. Okay. That being said, I'd look for a motion to All of our motions are in affirmative. So,

Mr. Mr. Chairman Dennis Trump, I move that we approve docket number PC-0526-07- AG of the radio tower for the Hamilton County Emergency Operations. Thank you, Mr. Shrimp. Looking for a second. The second, Dennis Johnson. Thank you, Mr. Johnson. We have a motion and a second. We'll do a roll call vote. With that being said, Mr. Shrimp, approve. Mr. Johnson, approve. Mr. Dill, approve. Mr. Thomas refused. Oop, I'm sorry, sir. Thank you. Mr. Hebner, approve. Mrs. approved. Mr. Masonic,

approve. And Mr. Strong, I will approve. So, you are approved. And thank you again. You did a very nice job putting this together. And thank you. Thank you. Yeah. If you'll continue to work with Mr. Sawatsky, we would appreciate it. Yeah. Thank you. Our people will be in touch. Okay. Thank you, sir. With that, Mr. Thomas, would you like to join? Rejoin. Let the record show that Mr. Thomas rejoined. Okay. Moving on to rules and procedures. Do you want to address those, Mr. Cul?

Yes. Um if everyone will recall we had a discussion at our last meeting during the co pandmic we adopted a modified set of rules um that was never amended into our rules of procedure. It was just a ad hoc process where we began sorry where we began to um read letters aloud knowing that it was harder for people to attend the meetings. We started reading out letters and that way people could hear what was being said. And we've never terminated that even though we're back to everything functioning the way it used to be. And so we decided to eliminate the public reading of letters particularly because we know on some of these larger projects. We we can have dozens of letters and in a couple instances we have an hour or more of letters to read and and so in order to try to accommodate things we I have put together this resolution and this reflects the changes the uh the board advised me that they wanted. Uh, one is that in in our notice, it's going to say that interested parties may offer an oral opinion at the hearing or file written comments prior to 10:00 a.m. on the Monday immediately preceding the day of the hearing. And so that just as we discussed, they have till 10:00 a.m. that Monday. And that allows our staff time to get it together and send out those those arrivals to the members of the planning commission and also the poster. The second change is I added a section describing the written comments to try to do that more detail beyond what just goes in our notice. And again, if they submit their written comments 10 days or more in advance so that we have it before we send out your packets, the written comments will go out to you the

same time as the packet. Now, if they don't miss that, but they get to us by 10 a.m. that Monday, there will be a second batch that will get sent to you directly. All of it will be posted so the public can see exactly what sort of feedback we got online and and u and that was my understanding of of what the board wanted to see. Other than that all the rules of procedure are unchanged by this. And so this looks acceptable then it would be ready for approval.

And so with that then the the other page there that's headed letters and emails. So if you would look at that, that is basically what we would put on the list serer for everyone to see that how we're moving forward, how we're going to handle letters and emails. Also, that will go on the town website. And then that also states there, just for clarification, it does have planning commission and board of zoning appeals. The board of zoning appeals has not approved their portion of this yet. So if they would want to go with a different version or something, we would remove that board of zoning appeals out of this particular one. But we wanted to give you sort of a draft to look at. So you would have I know it was brought up what are we going to put on the website? What are we going to put on lister? So this is what it would look like. Also addressed it in there. Someone had brought up a holiday falls on a Monday. What we would do. addressed in there that they still have the opportunity to get that in by Tuesday and by 1:00 anything would be posted on the list or by 1:00 on that Tuesday after a holiday because no one would be there on a Monday to post those things. So I think it addressed everything that we spoke about and Mr. Schult did a nice job of putting that together and we came up with the letters, the emails and those things and then of course we would tweak the legal notice working with Mr. Zawatsky on that. The other piece of it is is that it would be set up that all the letters and emails that was brought up at that meeting also would go to a separate email versus everything going to Mr. Zachkin clouding up all of the hundred emails that he gets in a week or in a day sometimes. So it would go to a separate one and we would determine what that is, but that would be included in

the legal notice as well. So everyone would know where that goes to. So I think that captured everything that we had spoken about in February and addressed all the conversations that we had there. Well, and I would say that the BZA has done the same thing the plan commission did, which is they've orally said this is what they want and this their meeting is next week and I will be presenting a BZA version of these rules. Thank you, Mr. Cop. I just wanted to clarify we don't speak for them and uh you know they'll review this information as well.

Just one point clarification. I I like the way this is worded in that. Um, but I just clarification that if somebody if you would get an email on the day of the meeting, like if you got one this morning for tonight's meeting, that would be ignored. Nothing would be mentioned about that. Would that be correct? That would be, as I understand it, yes. Yeah. Okay. I'm just just just a point of clarification. I have no problem with that because if people wait till the last minute, I'm sorry, you know, and that was part of the of making sure that the board received all the information prior to the minute meeting and had the opportunity to review it,

but then also to make sure that, you know, as much as we could to be transparent that we got everything that out that we could to the the residents and the public so they had an opportunity to see what the board was reviewing. also certainly doesn't mean they can't come to the meeting that night and you know address the board and hand us something but the intent was they would not be able to walk in at the last minute and hand Mr. Sawatsky something with the expectation it came to the board. Yeah. We wanted to presentation. Yeah. Yeah. The board had indicated one to avoid getting there that night. Maybe you've got eight new letters to read. Right. Right. When the meeting starting, right?

So, any other comments or questions? If not, then I would look for a motion to approve the resolution and allow me to sign it. Mr. President Dennis Shump. I move that we approve the resolution adopting amendments to the rules of procedure. Thank you, Mr. Shrimp. Second to that, Harrison Masani. Thank you, Mr. Mosani. So, with that, we'll do the roll call vote again. So, Mr. Hener, approve. Mr. Thomas, approve. Mr. Diller, approve. Mr. Johnson, approve. Mr. Mr. Shrimp approve. Mr. Misani approved. Mrs. Scalispy

approve and Dan Strong. I approve and thank you everyone and thanks for everyone's hard work on getting us to this point that uh we have a ordinance and it's in our rules and procedures now and uh we know where we're moving forward and what we're going to do and not do and that the public will be aware also. So Mr. called moving on to the RDC or redevelopment commission action that we need to take this evening. Would you like to address that, sir?

Yes, sir. Uh I handed out two resolutions. The one entitled resolution of the Cicero Jackson Plan Commission is the one that you are voting to approve. But part of that approval is based on this resolution from the Cisco redevelopment commission which was adopted at their meeting earlier tonight. Uh if you go in the one that's for the CRO RDC on page three there is a a map. What this is is CRO is looking to acquire well sites for future water production wells. a potential site for a water treatment plant and a water town. Um, this is not one for the immediate future. This is more their plan that in 10 to 20 years if they need additional capacity rather than waiting so they go through what they have over the last couple years searching for water, they want to have this on deck so that the next time they need more capacity, it's there. This land is located off of 216th Street south of uh the town's current boundaries. Um however, it does intend to be actually annexed into the town by the property owner. The town is not buying the entirety of the parcel. The town is looking to buy just the parts indicated, which are four well sites, a large site where they would put a tower potentially and a water treatment plant. And in the green are easements and that is so they could run the water that is produced by the wells, the raw water to the treatment plant. Um this land is currently zoned uh some of it is zoned commercial, some of it is zoned residential at present time. Um the town is not looking to it's not making a change to its plan beyond under

the laws that govern a tiff district. In order to spend TIF funds on something like this, it has to be added to the acquisition list for property that the TIF and redevelopment commission wants to acquire. And so in order to do that, they have to go through this somewhat convoluted process where the redevelopment commission approves an initial declaratory resolution, which is what this is, stating their interest in acquiring this and adding it as to the acquisition list for the RDC and the TIF district. And then the planning commission has to sign off on it that it it it jives with the development plan for the area. um and that it doesn't have an objection. Then it goes to the town council on Tuesday night for their approval. And then the redevelopment commission has to advertise and hold a public hearing with at least 10 days notice again to formally amend to acquire. They're not making this part of the TIF district. They're not changing anything other than that. They want to use TIF funds to buy this rather than using other funds. And the only way they can do that is if it's added to the acquisition list. And so this entire amendment is built around them being able to spend tiff money to acquire this portion of the real estate. I believe I stated in there the total real estate. It's approximately 9.2 acres that they would be buying. I believe that between these three lots there's 60 acres worth of property. Um, and then there's another 5.1 acres worth of easement. And as you look at this site, you can see that there's already a lot of utilities that run through this area. You've got a pipeline, you've got a county regulated drain, you've got Duke power lines and other things that run through there.

Um but the important part as far as town's concerned is you know most things you can locate anywhere you can get real estate that works but water you have to go where there's water and the town has has done test wells on this site and verified that there's there's excellent water there. And so while the immediate future we're going to be building a new plant and wells to the east of town, this is the long term so that we're ahead in the game whenever that capacity becomes necessary. Are there any questions or anything?

Mr. Culp, for a resolution number, I see that we didn't give it one. Um, so Miss Gary uh asked me to have it assigned R-05-13-2026-2 PC. Okay. So that's R-05-13-2026-02 PC. Yes.

Okay. Thank you, sir. questions or comments on the resolution and with the motion of approval or include that u I'm allowed to sign that if you would please make a motion to approve resolution R-05-13-2026-02PC and uh President strong be allowed to sign that as well. Thank you, Mr. Kate. Looking for a second.

Mr. President, Mark Diller, I second that. Thank you, Mr. Diller. Okay, we have a resolution in front of us. With that, uh, Mr. Johnson, approve. Mr. Shre, approve. Mr. Misani, approve. Mrs. Gillespie, approve. Mr. Mr. Dillard approve. Mr. Thomas approve. Mr. Hener approve. And I approve. Thank you very much.

Thank you. Okay. No other new business. We will move on to plan director's report. Mr. Zotki.

Good evening. Plan commission. I have here in front of me the most recent version of the director's report. This is for April of 2026. Permit revenue for the month of April 2026 was $7,521. Brings us up to a year today to $42,11. At this same time last year, April of 2025, we were at $5,214 for the month and $14,652 for the year. That's a difference for the month of April, a plus 2,37 and a plus for the year as well of uh 27,359. We issued a total of 44 building permits for April 26. 30 were for within the corporate limits. No new homes there. We issued another 14 out in Jackson Township and one new home out there. We also issued uh six rightaway permits or extensions in total. Um, estimated cost of these projects permitted was $956,869. Uh, let's see. Next BZA meeting is scheduled here at the town hall uh 7 p.m. from May 21st, 2026. We will meet and we do have items on the agenda. Uh, in other news, we paused Frontier installation on two permits this month to allow the utility guys to keep up with their spring tasks. Uh we also had a request from the council to modify the boxes that they're using. Uh had a discussion with Frontier and they did agree readily to use only flush mount boxes. So that was uh a real cooperative of them and easy to do too. Um also throughout the month I attended the Han suburban housing conference last month to discuss changing housing needs across the region. Interesting and informative. Uh that is my report. Anybody have any questions for me?

Thank you very much. Thank you, Mr. Zawatski. Sign for me. Okay. Anything for Mr. Zawatski. Does everyone understand what he was talking about on the handhold boxes and why that change was being made?

I do. I do want to say that our neighborhood gets a lot of Facebook feedback on the fiber stuff. I called Frank the other day. I don't know if he gets more calls than that. Um they're placing boxes basically between um every house which is crazy, but it's a utility and I don't think there's anything to do about it. Um so there's a lot of movement. If you aren't in Tamarak and you want to go see it, feel free. I think it's about the third or fourth time in a 12 month period they've been out there. Thank you, Frank, for dealing with that permitting at all.

Well, I can attest to Mr. Zawatsky, Mr. Cooper, and uh everyone's received a lot of calls and been out and visited the community many times and uh dealing with the rest residents as well as the town council has as well. So, I think we've all been involved in answering questions and trying to make things better for the future and uh we continue to learn and I'm sure we'll go back and uh modify some of things in the permitting process based on what we've learned through this particular cycle of people working in everyone's yards and some of the things that's happened. So, okay, moving on to president's report. So, I had a couple of quick things there. I'll call them quick compared to some some of the other things this evening, but one of the things we've been talking about was moving forward with ordinances. And I think, you know, after having some conversations and uh internally with Mr. culp and some of those things. Uh moving those back to probably closer to the first of the year of enacting those actual ordinances based upon uh getting a consulting firm online, but then also knowing what uh may be some particular changes coming with House Bill 101. Probably won't be the same House Bill in the future, but we know there's probably going to be some additional requirements that we'll want to revisit. And then also the other piece of it is from a budgetary uh standpoint that it would be easier for us to come up with the money to put this into the budget for next year. So if the board would be agreeable with that then we probably would start the process of interviewing consulting firms in September with the intent of having them on at the first of the year and then stop start modifying our ordinances and looking at some of the things we've been discussing over the last few months.

So, with that being said, I think you know, as Mr. Thomas was nice enough and gave us all some copies to continue to mark up, throw away or whatever we want to do with those, uh, continue to work on those, putting things together and bringing those forward just so we can continue to get a list, and then when we do get with a consulting firm, we can, uh, have some thoughts and things that we definitely want to make sure that we don't miss going through the process. So, one of the things that the board did ask though, so and knowing that we'll move forward. So, I did put together a request for proposals and bear with the dates in here. They are not going to be accurate based upon some of the changes we're currently making, but put this together for the board to have the opportunity to look at these.

No, here you go. if you'll pass that that way. So anyway, if you take this back and have the opportunity just to look it over, you know, and see if there's other things you would like to see in there or you'd like to see something different. we have time to look at those and looked at many other ones that you know that have been done around this and you know also the one we've done a couple in the past trying to make sure it was comprehensive and included everything that we might want to see in a request for proposals but uh you know with nine other eyes sets of eyes taking a look at them there may some things that you know got missed something you'd like to see a little bit different I did try to put the scoring process in there from the standpoint of what we would look at particular scores for what they presented at the time that we go through the interview process because we'll have some firms that we'll want to interview as well or if you have some firms that you think might be interested make sure that you bring those forward as well. But if everyone would sort of take that and maybe we can talk a little bit about this more uh next meeting and get some additional thoughts on it. With that, I don't think that I had anything else. Is the board okay that uh we delay this process and continue to work on it?

Yeah. Yes.

Okay. looks like the consensus as such. So at this particular point then we'll look that uh we will plan on the September October time frame of having our list of everyone to put together that we want to reach out and request a proposal for and then we'll start that interview process during the last quarter with the intent no later than well January 1st we would have that uh firm on board that we can start working through everything. Okay. It's all I had other than thanking all of you for being here and as usual being engaged and being prepared for the meeting. With that, I will move on to Mr. Culp, legal council report.

I don't have anything else at this time. Okay. At this time, board member comments. Not that I know if we have to approve this every time, but we usually do.

Yes, sir. We did miss that, didn't we? Thank you. Thank you, Mr. Heavner. So, we need to go back and approve our minutes from uh February the 11th. We jumped over that when we amended our agenda. Thank you for that catch. Nice catch. So, did everyone have an opportunity to look at the minutes? Any changes, corrections? Seeing none, I would look for a motion to approve our minutes as submitted.

Mr. Heer, Mr. Strong, I would make a motion that we approve the minutes from February 11th, 2026. Thank you, Mr. Havner. Looking for a second. Second, Johnson.

Thank you, Mr. Johnson. We have a motion and second to approve our February 11th minutes. All in favor signify by saying I. I. I. Any opposed? Thank you. Thank you, Mr. Heavner. That will any other board member comments? Seeing none, our next planning commission meeting will be June 10th here at town hall. I'll say tentative at town hall. So, we never know might have something come up we might want to move, but we'll plan on town hall anyway. And with that, I would look for a motion to adjurnn. Mr. President, Dennis Trump, I move we adjourn. Thank you, Mr. Shrimp. Second, Harrison Msani.

Thank you, Mr. Msani. We have a motion and second to adjourn our meeting. All in favor signify by saying I. Any opposed? Meeting is adjourned. Thank you all.