Council - Regular Meeting

I pledge allegiance to the flag of the United States of America

indivisible, with liberty and justice for all. Please remain standing, Ms. Gary.

Thank you, Father. Thank you for this evening. Thank you for the council. Thank you for this time to be together and work for the town of Cicero. Father, we're so blessed to have you to thank for it. May the council help them continue to make good decisions for the town of Cicero. In Jesus' name I pray. Amen.

Thank you all. Be seated, Ms. Gary. Joe Cox.

Eric Hayden. Dennis Johnson. Jacob Everett. Emily Pearson.

All right, moving on to the approval of the agenda. Rhonda, if you could add e-bike ordinance under old business. If you could remove boat license agreement from new business. Do we have anything else?

I have an e-bike ordinance number. That's 16, I'm sorry, 06-16-2026-02. I also have a number for a, I have to add, I thought I had it on here, doc fees. That is a resolution- Is that in your- Hold on, hold on. New business, gee, I guess, yeah.

So we're adding doc fees?

Yes.

Dot fees for 2026.

Yes, sir. That's resolution 06-16-2026-01.

That's already been approved by the Parks Board, correct?

It has.

All right. Any other amendments? If not, I'll entertain a motion to approve the agenda as amended. So moved.

Second.

Motion second. All in favor? Aye. Opposed? We have an agenda. Moving along to the approval of the prior minutes, has everybody had an opportunity to review the minutes from June 2nd, 2026? Any questions, revisions? If not, I entertain a motion to approve the amendments as present.

So moved. Emily Pearson? Second. Dennis Johnson?

Motion to second. All in favor? Aye. Opposed? Good to go there. Moving along to the claims dated 6-16-26. Has everybody had an opportunity to look those over? Questions? Concerns? If not, I'll entertain a motion to approve the claims as presented.

So moved, Dennis Johnson. Second. Emily Pearson.

Motion to second. All in favor? Aye. Opposed? Go ahead and pay the bills. Thank you. All right. The next thing we're going to move to is the LWCF's grant public meeting. It's not necessarily a public hearing. It's actually a public meeting. Mr. Hunter?

Yes.

Three.

Okay, I'll start with this meeting tonight is for the purpose of applying for the LWCF grant to take care of the seawall project out at the entrance. Is your speaker on? Do what? Is your speaker on? Yes.

You might turn up just a little bit.

As you know, we're applying for the LWCF grant to take care of the co-project and the erosion out there. This meeting tonight is part of a requirement with the LWCF that we hold a public meeting and allow for question and comments. I've got Amy Shanklin here with me tonight. She's our grant writer, and she's just one of the people helping to put all this together and the details and parameters. As you know, this grant has to be done by July and turned in by July the 31st. I think we're right on schedule. We've still got a lot of work to do with it, but I guess for right now, any questions or comments? from me on this process and where we're at.

This is a 50-50 matching grant, correct?

Yes.

What's the total amount? I know you've said this before, I just don't remember.

Right now, today, we believe it'll be somewhere close to $2.4 million.

That's the total?

Yes.

And it's a max million of WCF?

It is a $1 million match, up to $1 million. So we're hoping to get the entire million dollars.

Do we go out to bid for this type of project?

Yes.

I'm assuming, have you already done that? No, no.

These are all very preliminary numbers that we put together with our team of people that have done many of these things. We've got a whole... a summary of costs and projections and what each itemized pretty thoroughly and we're continuing to hone that itemized list and there are some things we can do to cut cost if we need to and things like that but we just at this point are looking for public input and questions so one of the main drivers for this is erosion control correct yes

So anybody that walks over there, you can see significant erosion occurring of the land. And at some point in the future, we will lose that trail, I'm assuming.

Yes, that's part of this project.

And you can see... Well, no, I'm even talking the existing trail. So it's a critical project for erosion control.

Yes, it absolutely is. And this would come out of the bond, right?

Yes. Oh, okay. Some of it would come out of his as well. And then the stairs on the north side. I mean, there's lots of things after. This is just a project. But there's lots of things to be discussed.

I mean, we've talked about this project quite a bit for quite a while now. The parks board and everything.

So one of the things is, as part of this public meeting, is to give the public that's sitting here the opportunity to ask questions as well if anyone has any.

By all means, Mr. Hunter, are you ready to fill them? I'm going to try. You're in the hot seat, brother. Go for it. Anybody have any questions? Jan?

Can the parking pack be used for any part of this?

In part, yes.

that would be in regards to some of the things that were spelled out in the park five-year master plan would qualify but not everything would qualify so the funds would come from multiple sources correct so i think mrs gary addressed that the million dollars would come out of the bond that the town currently has yeah

Actually, and then I think we were roughly around $250,000 from park impact.

Yeah.

We didn't discuss it. You said you didn't want to do three.

And that's a bond we've already completed. It's not a new bond.

True. So your park study, where did this land on that priority list? Your park study plan or whatever that was called?

To be honest with you, I haven't looked at the book in quite a while, but it definitely has to be one of our top priorities. In a couple places along there, that road, the erosion is getting very, very close to the road's edge. The fence is constantly leaning, and we're constantly working to keep that propped up. I'm very concerned that if we don't get it fixed soon, then we're going to see that road start to erode away and have big problems. I can't tell you where exactly it is on the list of priorities in that park master plan.

I know. When I went there, it was the number one priority.

It's my number one priority. And I think I made this statement a couple times. If we don't get this grant, I'm very, very concerned about how we will fix the existing problem if we don't get this grant. So we're putting everything we possibly can into being successful with this grant.

Pardon me, I'm trying to find the exact page numbers, but it asks in the plan how often is this mentioned, and I was literally going through your plan last week. I believe there were eight to 10 pages that mentioned it. I just can't find specific ones. I'm trying to right now. Yeah, it's throughout your time.

So this is for everyone to know. This is Amy Shanklin, and she is a grant writer for the town of Cicero.

Nice to see you all.

Thank you.

Welcome.

Any other questions?

Did we need to make a motion to open this publicly?

Yeah, if we're going to open it, we need to officially open it.

Okay, I'll make a motion to open it publicly. Motion to second. All in favor? Aye. Opposed? Any comments from the public? Yes, ma'am.

How quickly can you get this done?

it needs to be done right the the actual grant process and amy can chime in or dan either one if but the way i understand this this product process will take six to nine months before we're approved and there's different steps along the way that we have to make sure we get done and complete and then after that we have to go out to bid and things like that so it could very easily be a year from now before we would actually start construction. And I think that's a very conservative timeline.

Correct. It's a, you go through the state process, that's the six to nine months, but then it goes to the federal. So it's going to take a while.

How are these heavy storms affecting that?

Does that cause a lot more problems?

Well, I haven't measured it on a daily basis to see how much dirt we're losing, but I can see it getting worse every year.

I mean, it's been eroding away for years.

Yeah.

I have a question. Is there any way to, like, put any mesh or something along there to help keep it from eroding until the project is redone?

I've kind of checked on a couple of things and I think there is, but it's very, very expensive and I think that we're just hoping that we can get an approval and get going on this project instead of spending hundreds of thousands of dollars now. We might have to. I think my philosophy has been I just rather than spend a hundred thousand dollars now and have to take it all out and that money is just wasted money if we can get this right i firmly believe we're still okay for now and i i've got some things we can do if we have to we can put wire baskets full of stone there and then we wire them and cable them to the shore but those are only temporary fixes but it's very expensive and costly to do that and then When you start drilling and anchoring into that wall of dirt, you may very well cause another problem. So we don't want to do anything to destabilize that area.

And do keep in mind, there's no guarantee we get this grant. I mean, we're hopeful we do, but there's no guarantee.

I think it fits well with the Redbridge master plan. It was just put together. So basically it would be a catalyst for that project because some of the trails, some of the other components that are included in this are part of that master plan. And then everything would piggyback on this for the future as the components are put into place for the overall master plan for Redbridge Park.

Thank you.

Any other questions? I'll make a motion to close the public meeting.

Motion to second, all in favor? Aye. Opposed? Public meeting is now closed. Thank you. Thank you. Thank you. Moving along to council committee reports. Nothing from EDC. Mr. Premier, there you are.

Good evening, council. I have nothing to report other than Rhonda did send us our budget for the proposed budget for next year or so. We'll get together in a meeting and confer on that. The other thing, has anybody driven through Morris Landing? Looks like the gentlemen are almost finished. Terry, other than laying the asphalt? Yes. Looks like they've done a great job. Kenny's Driveways, I think, nobody's complained about the Kenny's Driveways. They look good.

They've got some compliments on the driveways. So they'll be painting, and then they'll be doing the dirt work behind the new curb.

You've been down there. Water is flowing through. Yes.

And painting will be done.

We actually was going to put down the base today, but we found issues with the sub-base, and so they didn't need to do that. So with the storms coming down, I don't think they'll be able to get it tomorrow. They're getting ready to take the base.

So within the next week, it should be wrapped up?

They're trying to get it today, and they'll probably try tomorrow if they can get it before the storm. Okay.

Thank you. I'm going to tell Eric, I don't know exactly when it's going to be finished, but it should be done by Christmas, I'm sure. I don't know. I think there's a change. I mean, we have to come up with a couple thousand dollars. But I think they did a great job. I think the contractor deserves some credit, a lot of credit. And we've had a few compliments, and we've had a few complaints on the level of traffic. I think they're doing a swish-swish between the cones right now. Other than that, it looks like they did a good job. So I think the town should be happy. Good job. Well, thank you for your work on that.

We very much appreciate it. Moving along legal council report, Mr. Cole. I have some things later, but nothing for right now. All right. Cicero Jackson Township Land Commission report, Mr. Zelotsky. Township. Mr. Shaw, do you have anything under special projects?

No, sir. Okay. I'll ask you a question later on some of the things on the agenda. Thank you.

Moving along to Town Engineer Report. Mr. Bryan is not here. Mr. Hayden is going to lead us through a couple topics, though.

So there is pay application number 23 for wastewater from Reynolds. Reynolds Construction, a total of $618,467 and some change. And then there's a retainage. So.

I didn't have any questions. Any questions on that? Questions, concerns on payout 23, Dennis?

No.

Should be about finished.

Yeah, we're getting close. Terry, any idea when they will be completely done?

No, not with what they're doing now. So we've just got very few little bugs to fix, and most of them select comics. But right now we're trying to get dirt work done. They're getting grading done around the tankage. They're getting that big pile of dirt cleaned off site. We haven't had a progress meeting. This meeting tomorrow, we didn't have one last week to get one done. re-establish, but they're still saying the dirt work and things should be done by the end of this month, first week of next month.

And we had a significant rain a couple Sundays ago?

Yes, and it's doing great. We're not having any problems. We're going to start with, so I did those 100% online, and we start our testing phase the first week of July. So that's when we have to do six months to show that we have fixed all the problems.

So in years past, that rain that we had that Sunday would have caused problems, correct?

Correct. Correct. And that's the reason why we hope we can go through the six-month period with everything great so we can get off the agreed order.

yeah i just wanted to highlight that because i got in years past yes that would have caused problems so good job great job so i guess i'll make a motion to approve pay application number 23. a second motion a second all in favor aye opposed getting paid um 2026 ccmg mr strong you want to give an update I'll pull it up. That's the East Jackson Street. You don't have to go there. Yeah, I guess we do have some. I can talk to it or you can. That's the curb. Okay, sorry about that. So there's a change order being requested on the corner of 19 and Jackson Street. On that section, the curb was damaged. And there was a change order in the amount of roughly $4,600. to fix that. It's been approved through NDOT. So we need to make a motion to approve or discuss approving and moving forward with that change order.

And to be clear, it may be grant eligible, but we don't know that for sure. Which means 75% of the cost would be covered? 80. 80?

OK. And then Howard Company is planning to be complete before the July 4. If they are not, they will shut down and clean things up.

Did you see the work they did today? I did not. It's almost, one side's almost finished.

They made great progress. They did. Can you say finished asphalt again? It's the base.

It's the base. They still have the surface put on top of it. Okay. Fantastic.

And all my engineering experience leaking out there so.

Mr Strong, do you know how much of this will they replace the curb just where it's broken? Are they going to do a whole section there? Do you know?

Don't know that I can answer that. They'll do more than that's broken there. I don't know how much of the whole section that they'll do.

Terry, do you remember this?

There's always some sidewalk work to be done, as well as some blacktop work right here as well. So that's why it's 4587 Eskimo.

Yeah, they'll build up to it, because they only pull the curb out. It's going to work some of the road things, at least some extra development.

I'm glad we're fixing it. So I'll make a motion to approve the change order for our company for the added work as discussed. I'll second.

Motion to second. All in favor? Aye. Opposed? Good to go there. So then we have Moore's Landing drainage project. Mr. Freeman did a nice job explaining that. 2027 CCMG. Potential projects cut up and estimates were emailed to the council on April 19. The application process is scheduled for September. CCMG application process is scheduled for September. In order to meet the revised CCMG timeline, we need scope selection, task order preparation, approval for survey design, commencement in July. The goal was to have an agreed upon scope and direction of the journey. Is this their last meeting in June? Are we prepared to move forward with that? Or do we want... I think we're prepared.

I mean, somebody correct me if I'm wrong, but I think we're prepared to move forward with the task order at least, right?

Good. For them to do the engineering work? Yeah. To be prepared? I guess two-fold. Is this the project we want to apply for for 2027 CCNG? I mean, at this point... I think the answer is yes, but... Finishes off Jackson Street.

I'm fine with that.

And then there are a couple of, I'm going from memory, so Mr. Strong, please correct me if I'm wrong. Do we want them to do the effort for the pipe? That will be a dead pipe going out there. And are you satisfied with the crosswalks around Main and Jackson Street? How are you presented? Or, I mean, this is the time, if we don't think it's the right time for this project and we want to do something else, let's have that discussion.

So basically, it's broken down into sections, and I think all of you have it. So you have the grants eligible once that are on that first page.

that would not be granted eligible, so those would be grant costs to the town.

And then the third page would be the future of piping that we, in the future, wanted to run an additional pipe to the west side of the bridge to have that as part of the scope of the work as well.

So I'm going to finish off our downtown by moving forward with this. Yeah, I'm good.

Mr. Strong, the two crosswalks that are shown in blue, those are raised? Yeah. And we would have flashing lights at those? That would be correct.

So they would be elevated, and then there would be warning lights on them, and they would be activated. So everyone would see when you're coming across the crosswalk, so they would know that people were going across the road there. And so part of that is if you've been to the Carmel area, they utilize those quite a bit. and part of it is for traffic calming as well because they are elevated, and then people see there's a bump coming up to those, and it does slow traffic down going into the intersection as well.

We have to do something to improve safety at that intersection.

It's dangerous. We can never remember it.

So barring any other ideas, I think this just seems to make sense. If you're not familiar with these, you can drive down Rangeline Road in Carmel. There's a number of them on Rangeline. I think they're pretty effective at forcing cars to slow down.

Well, they're going to be an elevated crosswalk, too. That's what I'm saying, on Rangeline?

There's a bunch of them, yeah. So it does force you to slow down.

Sorry, I should have had this up just so we all know what we're talking about.

So in some of the scope of the work would be extending this, you know, if the council approved the whole project, would be extending the sidewalk along in front of La Scata. Then also replacing the sidewalks from Pearl to Main Street so they match the rest of East Jackson Street. Also replacing all the old style lights there, plus adding, I believe it's either three or four lights in front of La Scata also.

Can you remind me why we have to replace the lights on the south side? Do they not match? I don't remember.

They don't match. Yeah. What are you trying to do? That's the right one. I'm just going crazy.

Yeah, you had the right one.

Most of the cost in the lights are the, I believe there is 12 of them that exist between Pearl and Main. And so those match the rest of the Jackson Street. And then there was some additionals, ones that were included in front of Escada as well.

So this is the most recent? Yes. So crosswalk here, away from the intersection there, away from the intersection and across here.

Correct.

And then fixing the sidewalks and extending the sidewalk down to the condominium?

That would be correct, yes, sir.

And then this sidewalk remains the same, the smaller size?

Yes, I believe that's correct.

And it's increased size over here to match existing?

Correct. And then that, you know, we'd have to rework the fire hydrant. I believe there's a big tree there that would come down in order to accommodate that and relocate the fire hydrant as well as to allow that wider sidewalk there as well.

And I do think there was discussion of see how these are rounded differently. Not sure we're able to do that, correct?

Correct. They were going to look at it when they get into the design stage to see if they could make that and make it a little easier for turning. Depends on if we have enough right-of-way there or not.

Great. So is this something we'll move forward with, approve the task order? I'm fine with it. Can the lay do this?

That's the task order I'm out. I don't have it in front of me. It's not in this packet, is it?

No. Because the task order listed in new business is for the... Yeah, I don't have a task order for this project.

I don't think we have it.

I don't have it.

Is he prepared a task order for this?

No, he has not. I think...

So they can't do the task order yet?

At this point, he's wanting to determine what the scope of work... would be and then he'll prepare a task order based upon that scope of work.

So what we could do is we could add a task order and we could decide later on the piping? Yeah. Or if you guys have your line made up on that?

I mean, if the money's there, I'm all for doing it at the same time. It's just going to save us money.

You can always have it done as a separate alternate. Yes.

Yeah, we could do that. That's not a bad idea. You guys want to add two alternates? Yeah, that'd be my vote.

So his task order, are you saying his task order will include everything on page two, which is the... There's kind of some of the optional stuff, I think. Is that right, Mr. Strong? Page two was kind of some additional.

Not grant eligible stuff. Oh, not grant eligible.

The things we'd like to do.

Yes. So those on page two, the lights and those things are not being.

So the task order would include all of that. And then there'd be an additional line, separate line for the water. Third page. Third page.

Would be your alternate.

Yeah.

I'm good with that. So the alternate on the water, I think, was $420,000. Yeah. Yeah.

So, okay.

So you're wanting two task orders, one of them?

Well, sorry. Excuse me. No, please go ahead.

So are you thinking two task orders, one with page one and two combined together and then a separate one including page three?

Or just an optional section?

An optional one? Yeah, you could do an addendum.

Okay.

So I'll make a motion to approve United to approve. put together a task order. We need a motion or a consensus.

We can just do a consensus because we're not approving anything except the scope.

You guys all agree? I agree. I'm on board. Dennis? Agree. Okay.

With the option of the white.

Yes, sir. Understood.

Thank you, sir.

Yes, sir. Thank you.

Thank you. So that covers us for. And then last item on his list is the waterworks project task order.

We do that later in new business.

Well, no, it's on his list. He's just saying that he needs to know if we want to move forward with the task order. Right, it's listed under individuals. You're correct, I'm sorry. All right.

That's all we had under town engineer report. Moving along to old business, which is the e-bike ordinance. I need somebody to, I need a motion to untable that. I'll make a motion to untable the e-bike ordinance. Second. Motion to second. All in favor? Aye. Opposed? Untabled? All right. So this is the discussion regarding e-bike ordinance 06-16-2026-02. Mr. Culp, would you like to give us an overview of where we settled?

Yes, based upon the direction from Mr. Hayden and the results of the conference or the discussions of the council at last week's staff meeting, I have made revisions to this ordinance. We have now prohibited emotos everywhere. They'll basically only be allowed on private property, not even on the streets. E-bikes and scooters and then, of course, personal mobility devices are allowed on trails.

Sorry, key with e-bikes, classifying level 1, level 2, and level 3 as the same. They all have the same requirements. Right.

And then sidewalks, bicycles, e-bicycles, e-scooters, and then the personal mobility devices. The bike lanes will be bicycles, e-bikes, e-scooters. the personal mobility devices will not be allowed in the bike lanes. The causeway will be the e-bikes, bicycles, scooters, and personal mobility devices. Roadways will be bicycles, e-bikes, and e-scooters. And then in the parks, personal mobility devices will be allowed, and e-bicycles and e-scooters can be used if they're used exclusively by foot propulsion. We also established speed limits on the causeway and on all sidewalks. It will be five miles per hour on the multi-use trails will be 10 miles an hour. And then in the roadway, it will be 20 miles an hour. In addition, we're requiring drivers under the age of 16 to wear helmets. They're required to give audible signals before overtaking and passing pedestrians. You have to follow all other traffic laws, have to use caution, especially when approaching pedestrians, and adhere to all speed limits. We have a rule in there that for e-bikes, as Mr. Hayden touched on, e-bikes have three different classifications, and all e-bikes made after 2020 are supposed to have a sticker that denotes that. And so they are required to have those stickers visible. And in the event any modifications made to an e-bike that changes its classification, they have to update the sticker to reflect whatever its classification is. And that way the police department will know what to deal with. This does involve penalty provision. There's a $75 fine for failure to follow the ordinance, and if that fine is not paid within 30 days, it will escalate to a $150 fine.

And the fine is to be paid at the clerk's office, and if it is not paid, it goes to?

It'll go to the prosecutor's office if they want to challenge the ticket. Okay.

Questions?

If this is approved, what should the general public do if they have a concern after this is adopted?

Well, once it's adopted, I would suggest they can either contact the police or the police department that they'll be the ones doing the enforcement. Now, if this ordinance is adopted tonight, it doesn't take effect tomorrow. We have to publish notice of adoption in the paper and then 30 days after that notice is published would be the effective date. I would also suggest that we. put this out electronically because we want people to be aware of it. We don't want them to be caught by surprise and learn the first time about it when there's some tickets.

So then Chief and Terry, signs. You guys talked about signs.

A lot more signs. A lot more signs.

We'll get together and go to the signs and learn those things. Even the signs, I hope they come up with one that kind of describes what you can and can't write on the trails. Unfortunately, there's a lot of other streets where people can get on, so it might take a lot of signs right down Stringtown to try to get the word across. If they're not familiar with the ordinance, hopefully the sign will give them that information. Another thing, looking at the request of the council, Officer Smith is, after tonight, once she gets the, if you pass it, once she gets a copy of the ordinance, she's gonna come up with like a class, look in the Ashworth, come up with a quick class, and hold it on the weekend at a red bridge if we can get in there. If parents wanna come, kids wanna come, to try to learn exactly what the ordinance is saying, what's allowed, what's not allowed, and try to educate them.

On social media, I've seen several other communities who post out there. Will we plan on doing something similar? Just a summary?

Yeah, I mean, just hit the high points.

So there's some good examples from our surrounding communities if you look on their sites. Okay, perfect.

When I was here the last time speaking about noise ordinance signs being put up, no one wanted to put that up, but now you're putting up e-bike signs. So I'm Well, it's a little disappointed.

It's the issue of the hour. There's a level of education that has to take place and awareness. I mean, noise ordinance has been around forever.

But no one is. That's fine. Thank you for your time.

Jim, do you have anything?

You know, I did talk to someone today that thought they should not ride those e-bikes across the causeway. But, you know, I've stated many times that I feel like we don't want these kids out on 236th and Jackson Street with it. But the funny thing is, after I got there, there was a person walking their bike across the coastline. I thought that was a good thing.

Some people do, just as a standard. The demographics vary as far as who does that, obviously. But the goal there is to keep them off the bridge, the actual roadway.

I think that everything that I wanted you to address has been addressed in here. So I thank the council very much for their time and effort and just your call for putting this all together. So thank you guys.

Could we list your phone number for the question? I don't think you want to do that. Any other questions from the audience?

I have just maybe a recommendation with kids having to wear helmets. So been any thought about maybe making them wear like the safety vests so that they show up?

Not trying to go crazy with this thing.

No, I know. You know, they can be seen.

I mean, but then do we extend that to the golf carts? Do we extend that to normal bikes? I mean, that's where that gets hairy, too. So we settled on the helmet requirement. Okay.

This does address lights after dark, right?

No, it does not.

It doesn't?

No. It would be reflectors that come on it. When we were discussing the lights, that was more related to the emotos going onto the roads, but since they're going to be banned anyway... We went away from that. They're the little ones that look like dirt bikes almost in some instances that don't have pedals on them. Go 30 miles an hour plus. I think that's a lot of what we're seeing as the offenders. And we're following suit with surrounding communities on that one too.

So I think. ms hunger you bring up a good point i don't think we stop approving what we have today right but maybe we start to take a list of if you're riding outside of certain hours you have to have lights that's something we didn't consider and i think this ordinance is i'm sure it'll have to or it may require adjustments in the future so i think that's a valid point though

I was going to make that comment. I think this is a good starting point. This issue is a challenge, as we're seeing every community try to figure out. And the technologies are going to continue to evolve, and we're going to have to continue to find the right balance between the public interest and letting people use the modes of transportation they want. So I think we do need continued input from the public so we know what's going on on the sidewalks, on the causeway. the lights again i think it's a great thing for us to consider in the future so i think this is a good starting point and i'll personally be open to continued feedback on it i kind of anticipated this being a fluid document as we learned i mean there was a huge learning curve that went into the creation of it any other questions comments

Not. I'll entertain a motion to approve e-bike ordinance 06-16-2026-02. So moved. Emily Pearson.

Seconded, Mr. Johnson.

Motion to second. All in favor?

Aye. Opposed? So, Mr. Culp, it'll be put in the paper by next week, so then 30 days from then?

Yeah, I will put together... the verbiage and then Rhonda will get it scheduled to go out on the paper. We should be able to get it before the end of this week. It'll start the 30 day clock.

Wonderful. All right. Moving along to new business. Carlisle settlement, something that was previously approved, just had some tweaks in the language that we need approval for. Does everybody have a chance to look that over?

I don't think it was previously approved. It was, it was, it was.

Oh, do we need to pull that one back? um you can just amend or you could just vote on the revised version make a motion to approve the settlement agreement uh the revised settlement settlement agreement second motion second all in favor aye opposed good to go there moving along to task order number 2026-02 this is the waterworks project task order we referenced earlier

It was an amount of, what, $78,000? $78,375. But $8,000 of that's already been approved, correct? Or was that a different cost?

And I think that's within this, correct, Mr. Stroman? Sorry, sir. What was approved at the staff meeting was within this, correct? Yes. Okay. All right.

I'll entertain a motion to approve task order number 2026-02.

So moved. Dennis Johnson. Second. Emily Pearson.

Motion to second. All in favor? Aye. Opposed? Nay.

Okay.

Moving along to August Mack engagement letter. So just to be clear, that was 4-1, correct?

Correct.

Yes.

This is to look at the former NRG property, which the town acquired. There has now been submitted a soil management plan, and it was actually approved by IDEM last week. And so this is to have our consultant review that plan and advise us on any requirements we have or if there's anything in there we need to consider asking to be modified.

And that's enough to exceed $1,500, correct?

That's not on a monthly basis, correct? No. That's the way it's written.

Once the plan is finalized, then Mr. Hunter, we just have to follow the plan. Correct.

I thought that was the final plan, though.

It's been approved, but we have the ability as the property's new owner to seek amendments if there's something in there that we have a problem with. Now, if we don't want to amend it, then that's the final approved plan, and that's just what we'll abide by.

Correct.

Entertain a motion to approve the August MAC engagement letter. So moved. Emily Pearson.

Second. Jacob Everett.

Motion and second. All in favor? Aye. Opposed? Okay. Moving along to the rate study slash FMR slash tap and availability fees.

I should be receiving that financial management report from Baker Tilly. I spoke with him any day now. I think it's pertinent that the town consider a rate study. We haven't done one since 2022, Mr. Strong. Somewhere around. So I told him that it's probably coming, so just would like a consensus from the council to tell them to move forward or not move forward.

Just consensus. I'm good with it.

I'm good with it.

Yeah. Dennis? Eric? Yeah. Thank you. Consensus. Moving along to the LWCF grant.

We already did that, didn't we?

We have both docs.

No, that got removed. No, that's the last item. Doc fees you're talking? Doc fees, that's the very last item. We added that. So we're good on LWCF grant?

We are.

Okay. Curb repair. We discussed that already. Now on to doc fees. That's Ordinance 06-16-2026-01. Dock fees are set by the Parks Board, and they are seeking final approval for those rates.

Well, they were approved long ago.

It's just the documentation. Gotcha. Oh, it's the actual ordinance, 06-16-2026-01. I'll entertain a motion.

So moved, Dennis Johnson. Second, Emily Pearson.

Motion and second. All in favor? Aye. Opposed? Good to go there. Moving along to miscellaneous, which we have nothing. Comments by citizens only had one blue slip, and that's already been discussed. Does anybody else have anything they wanted to comment on out there?

I know we talked about it in the staff meeting. Did you ask, did we talk about the ambulance financing? I said I write email. Yeah. I know somebody, I thought we said something about it. We're talking about the end of July.

Okay. So yeah, thank you, Chief Frazier. So at the staff meeting there was a discussion Chief Frazier brought forward the ambulance is coming due. We said when we added resources, so there's two forms here, we said when we added resources, where are we gonna move forward with it? So council needs to make that decision. And secondly, financing options, if the town wants to finance it or if we want them to go out and finance. So we had a little bit of discussion, but it needed to come forward to the entire council for a decision like this. So moving forward with the ambulance and the price tag on it is?

$308,000. That's minus the cost of practice. So the original cost was $4,000. We've costed that point separately, standing on it.

Okay.

So it costs $4,000.

Let's talk about the $300,000 bill. That 3.75 fixed is outside financing, correct? No, that would be. That would be in the town.

Whatever the rate is that being, that was just a sample. Gotcha. I thought they were talking about 3, 3.75, 4 in that range. That was just what that would be like. That puts us in the budget we had put together. I thought we talked like 4. Yeah. Outside was 4. I said 3.75. That's what I said. No, I thought I said 4.

Because it was like 4.5 out, so discount it at 4.

Yeah, so the payment difference is. like $1,300 a year between the two units.

Between four and three? 3175 and four. Okay. Yeah, it's very good. We'll stay as close as it keeps us in our budget. And then the plan, if the agreement, I guess let's start with the agreement first, and then we'll come back to that, Chief. So from the ABLE standpoint, you know, we discussed if we were going to move forward or not, because we did have significant expenses to meet the manpower requirements. Which, by the way, our ISO rating is good, so good job, Chief, and everyone that made that happen. Is the ambulance something we want to move forward with? 381, .

I'm OK moving forward with it.

I'm going to go with the ambulance. I think we need it.

Take it. OK. Good. Doesn't matter. It'll be forward anyway. OK. So then the second part of this is financing. At 12.2%. No, so in all seriousness, go outside and get financing, which is what has typically been done. And that is 4.5% or the town has some investments and the town could act as the financier of this at 4%. and use those dollars to come back. And we also talked about paying down some amount.

That's $181,000. So we would pay $181,000. And then the other part of it is I actually, I told you guys we had a potential buyer report, so we had to cross it with Paramount. But I actually took it up to Central and St. Vincent today, and they looked it over, We've come up with a price that I feel like is a pretty good price. They're going to take that price to their finance. They're purchasing people and see if that's okay. Then we're going to take the price back to you. And as long as that's an agreed price for everybody, the $65,000 is what we came up with, which I think is a pretty good price. that would take care of all the exhaustive costs that we would have, the cop, the decals, the lettering, the radios, computers, everything has to go on that. So I think the only thing we would have to worry about financing is the $300,000 cost that we could pull the rest of it out of the sale to the other ambulance and be fine going forward.

My preference on the financing would be if we have the capital to do it, just to pay ourselves.

So the reason we would do that, we're not just moving. There's a special ambulance fund that all revenue goes into that fund. And in the past and how it's set up is it's not coming out of the general fund. It comes out of that fund to pay the ambulance costs. So the ambulance service is supposed to be self-sufficient.

I think it makes total sense to have the town act as the bank.

Mr. Kolb? In the past, or I think we need something.

Well, there needs to be a note, right? Yeah, we want something on the record. We've never done one quite like this. But I think we could, I could put together a resolution that documents this is what we're doing and what the payment schedule is. And that way we would have a record of it if not financed. Thank you. Are you okay to do that or do we need outside? No, I can put this together. Okay.

I'll do an amortization schedule. Would you like?

Yeah, that'd be great.

So we can get some payment a year for five years, right?

Do we need a formal vote or just consent? 4%, good.

you go with that chief yeah we've increased that from 38 and close it this year to 45 000. we're going to do we'll have to do a formal vote when we actually sign the purchase order and then we'll have to do one when we pass the resolution so there's not a need to do one of those tonight okay so you get the ambulance and

funding from intel so and you have money to do that right i guess we better i'll find it right we'll find it anything else chief thank you all right uh no comments by citizens i'll entertain a motion to adjourn second demonstration motion second and third all in favor