Sanitary Sewer Board - Regular Meeting

All right. Good morning, everyone. Good morning. All right. Welcome to the regular meeting of the Sanitary Sewer Board for the City of Charlestown. Today is August 20th, 2026. It's 9 a.m. This meeting is being livestreamed by Under Production Multimedia. We'll begin our meeting with a pledge of allegiance.

with the liberty and justice for all.

Thank you all. Let the record show that all board members are present, as well as Clerk Treasurer Donna Coomer and Attorney Liz Eller. We have an agenda that's been provided. Do we have a motion to approve?

I'll make that motion.

Michael Grayson makes the motion. Second. We'll be driving seconds. Any edits or changes? Hearing none, all in favor say aye. Aye. That was unanimous. have our standing business which includes the approval of our meeting minutes on august 6th and the executive session minutes from the same day our current claims and our payroll allowance docket from august 2nd to august 15th new motion motion to approve dr grayson makes the motion second second by nancy grimes any questions or edits or none all in favor say aye aye that would be unanimous I don't see anyone signed up for public comment. No old business straight into new business. We'll start off with our operator's report. Hello, Tim.

Good morning. I'm not going to take too much of the board's time up this morning. It is that time of the month where we do submit the regulatory reports to the board for the review. Everything was in compliance for the month of July. The plan continues to run well, so there's no concerns there. Pardon me. Some of the other highlights of the facility is phase two of the construction process is still in process. They are pouring footers for the new maintenance building as we speak. To our understanding, I have Josh with me here today, to our understanding they still are on target date to complete by October 31st. That is being pushed very hard. There are a few outstanding issues that we continue to deal with, but we're confident those will get taken care of. So we will definitely keep the board advice going forward. Our Mr. Winslow will keep the board advice going forward. The last thing that I have on my list, unless you have any questions, I do want to pause and see if you have any questions on the report itself. If not, I only have one other outstanding issue that I would like to bring to the board today. Pardon me. It is a change order for the Highway 62 lift station project. It come in, actually I was remiss in the last meeting, I should have had it there, but DC and HWC are very flexible when it comes to stuff like this, but I didn't assure them that I would get it in today. It is a change order in the amount of $180,643. It is for water service that was omitted from the original design. that we asked for in the long run and some improvements to the drive going back to the station so that we can get in and out and service it on a regular basis. So I bring it to the board today for your consideration and recommend approval of this change of order.

And the funding is available?

Oh, yes, ma'am. Yes, yes. The contingency, they did very well.

So this is part of the contingency? Yes. We haven't really dipped into that contingency. Not really, no way. all right so we have do we have a motion to approve the change ordered amount of one hundred eighty thousand six hundred forty three dollars i'm sorry uh clarification please before you do that it looks like the total for this

Request is $69,357, which brings the total to $180,000.

Oh, okay. So the change that we are approving today is $69,351. Correct. Yes, ma'am. Okay. Thank you for that correction.

That's a better correction. That's a better correction.

If we could always get corrections like that, that would be good. I like that direction. Right. That's a good direction to go. So the total contingency we've used, or the total changeover society. It's 180, yes. Today we're approving 60. So let's amend that to approve a changeover amount of $69,357. Yes. I'll make that amended. Nathan Grimes makes the amended motion. Second. Michael Grayson seconds it. all in favor say aye all right thank you one last thing it's been a pleasure yeah we would be remiss if we didn't pause and acknowledge that this is officially Tim's last meeting with the board of public works because his retirement goes into effect 31st. We're going to have our staff meeting at his new amazingly decorated facility that morning. We'll be sad to see Tim go. He's not going far. He's going to stay on with us on a part-time basis and help Joshua through the transition. So Tim, you've been a rock star and we'll have plenty more to say my pleasure truly before it's all said and done but for the record uh on the minutes you've been an absolute lifesaver to this utility you turned the department around and you helped us get to where we are and we're super proud that you've been part of this team thank you very much great work with you thank you josh are you up on this monthly water use institute doing that what is that is that header well

I guess technically it would have been the utility office. Okay. You know, the process now is we get our reeds from Indiana American Water to build our sewer. Well, a new subdivision in Walnut Creek, their Mary's Village is going to have water. They are going to start charging us the same way that Indiana American Water does to get the reeds. That's what that agreement is. I think it's only maybe a dozen or so customers at this time. So the expense is not large. But they're going to charge us to provide us with those reeds.

So we pay them this amount to provide us with those reeds. That's the same agreement that we have with Indiana? It's a similar agreement, yes.

Is that something that we make up with fees to our customers? It just allows us to bill for their sewer service because without the water reeds we can't.

Yeah, I did a quick look over. It makes sense to me. I can't imagine Walnut Creek subdivision is going to be more than 600 homes and 600 records. No. $75.

Yeah, so it'll end up being about, when it's built out completely, it'll end up falling within that. How many homes are planned out there?

Do you remember, Tim? Phase one was 143, and I'm thinking a little over 400 total.

Okay, yeah, so it'll fall within that $75 a month. be yeah so we'll just and they bill us at the end of the year from this it says annually yes okay so do we have a motion to approve the mary's voltage go now sewer utility why use data services agreement i can make that motion michael grayson makes the motion so they're charging this 75 dollars what it is total for month yes so we'll pay yeah because though right now they'll charge 25 and then after it reaches 250 home over 200 when it reaches 251 homes it'll go to 75 but they're not going to be more than 600 to build out so it'll be but at max build out will be 75 a month charged annually 900 a year all right um second by nathan grimes any other questions all in favor say aye aye aye thank you That was unanimous. And then we had some charge-offs. Just take it any day. In case if I say $10, it was whatever else. Right. Charge-offs this month were in the amount of $374.06. And the list there in front of you is involved four households. Do you see a motion to approve?

I'll make that motion.

All in favor say aye. Aye. That was unanimous. All right. I think that is all the business for the board unless Don has anything else or unless Bo has anything for us. Nothing for me.

Thank you. All right. Any motion to adjourn? I'll make that motion. Michael Grayson makes a motion. Second. Nathan Brown seconds. All in favor say aye.

Aye.

Aye. That was unanimous. We are adjourned.