City Council - Regular Meeting

Thank you. We want to welcome everyone here to the City Council meeting being held here on July 7th at City Hall here in Centerville, Utah. We've had a nice start to the 4th of July, nice festivities in our cities, from what we know people were safe and uh it was a nice celebration of america's 250 uh the declaration of independence we thank the staff for the help there and council members that helped and everyone else from the public that helped as well too during that so now we get to get back to business uh we welcome those that are in attendance uh in person or uh online of our residents, so we welcome staff that's here and we welcome council that's here. Let's get a roll call from council to see if we can conduct business tonight.

Mecham, present.

Bangor, present.

Hayman, present. Hurst, present.

Plummer, present. Thank you, council members. All five council members are present, and thank you so much. So it's my privilege to start out with a legislative thought and prayer. You know, when I wrote my mayor's message, it was about the flag, and I contemplated moments when the flag was raised with triumphs that we had as Americans. And one of those moments was over Fort McHenry in Baltimore. when Francis Scott Key was inspired to write the National Anthem. Now, we all know that at National Anthem, we sing it at so many events. We saw it in the Olympics recently when somebody wins a gold medal. We really know that first verse really well. But I started thinking to myself, you know, there's more than one verse to that song. And I thought maybe we should at some of our sporting events sing the second verse every now and then. Nobody would know it. Or the third verse every now and then. Nobody would know it. So maybe we stick with the first. But I really like the third verse. And it says this. Oh, thus be it ever when free men shall stand between their loved homes and the war's desolation. Blessed with victory and peace, may the heaven-rescued land praise the power that hath made and preserved us a nation. Then conquer we must, when our cause it is just. And this be our motto, and God is our trust. And the star-spangled banner in triumph shall wave. over the land of the free and the home of the brave. I'd encourage all of us to look at all of those verses and think of those verses and the inspiration that Francis Scott Key must have had there at Fort McHenry. And with that, I'll say a brief prayer. Our Father in heaven, we're very grateful that we can gather together tonight once again in council meeting, that we can interact with residents and we ask that thy blessings may be with us, that we may be able to have clear minds and thoughts and we may be civil and appropriate with each other. We're grateful for this great community that we live in, for the safety that we experienced over the weekend. And we're thankful for all those that take care of us. We are mindful of projects coming up this summer with road construction and other things that need to get done. And we ask that thy blessings may be with us and we may show patience as residents of this city. And this we pray for and do so in the name of thy son, Jesus Christ. Amen. Amen. I've asked Councilwoman Hurst to lead us in the pledge.

Please rise and repeat after me.

Thank you. It is now the open session time. This is opportunity for residents or anyone that is present to step up to the podium, identify yourself and where you're from, and try and keep your comments to two or three minutes. I always try and go to a short discourse about don't have your feelings hurt if we don't go into great detail about what you may bring up because we do have this law that we have to post things in advance so people are aware of them in the community. So we take things under advisement. We can answer simple questions and some things that have come forward from the past that were really useful and good ideas. that we put on a later city council. So that open session is now available. Just try and keep your comments to the three minutes. Nobody online? Go ahead.

Hello, my name is Ken Seiler. I live here in Centerville. I was wondering if someone could possibly touch on the water main replacement that was discussed last meeting down on the west side.

Anybody had the water main replacement? You got us all puzzled.

You don't mean Main Street?

We're going to be starting construction on Main Street to replace main water lines running from Chase Lane to 17.

So will that affect the residents on the west side?

West of where?

West of Main Street.

Affect your water or affect your travel? Yeah, it could.

Yeah, that project will start in the next couple days. Days coming up, you can touch on that briefly.

So what you might be implying, there was the letter sent out. I don't know if you guys saw it in the week or report. I sent a couple copies of it. And it does address, there will be some potential impacts to people having water shut off and that intermittently as we make connections. And then there will be some traffic impact to those both west and east of the Main Street project, primarily the ones east trying to traverse across Main Street, Carrington Lane, stuff like that. But there will be minimal impacts. As far as the project, they started saw cutting. They got to work. They're going to get traffic control set up, and we're going to see a lot of activity really take off in that whole corridor over the next couple months. Is that...

So it's going to start when?

They're actively beginning right now.

And it'll take a couple months?

Projected to end about mid-October, end of October in that vicinity. Okay.

So you saved me one of my things on my marriage message. Thank you, Dave. I wanted to thank you for getting those letters out. I talked with Mark Marchant about it. I happen to be just off of Main Street and on that corridor, and I think that Mike, you guys have done a fabulous job in advertising between letters going out to homes and signs on the road and other things you've done. So thank you.

I also received a letter, and I appreciate that you went a little beyond the boundaries of the actual project. I think that was very helpful. So I thought that reaching out as far as my house was really nice. So thank you.

Thank you. All right, let's move on. Seeing nothing else from the open session, let's move on to our business items. The first thing we have is our Chase Creek Drainage Agreement at 224 Chase Creek, 224 Chase Creek LTE with them and the Chase Creek Homeowners Association. Who from the city wants to address that, Lisa?

yes i'd be happy to thank you mayor and council we have on your first item a drainage agreement in connection with a new development of a subdivision and this is quite a unique situation so if i can just have maybe five minutes to sort of give you some back history on this and why we're doing this and it's taken us quite a bit of time to work with the developer to get this agreement drafted but Kevin Mortensen is here and we can give him some time to speak after staff presentation. But essentially they are constructing a six lot residential subdivision. It's a cul-de-sac at 224 West Chase Lane. And so Barnard Creek comes down historically what's Chase Lane. And in the 1980s, Davis County takes care of all of our creek channels. So they take care of the water. And in the late 1980s, they decided to divert some of that water that comes in a pipe down Chase Lane, just north of this subdivision. I mean, just east of the subdivision heading north. And so they diverted it, but when they did that, the property owners downstream said, well, wait a minute, we had this lovely creek or some water and we'd still like that water to flow across our property. So the county said, okay, we'll put in a 12 inch diverter outflow pipe, as we described in the agreement, we're gonna put in a 12 inch outflow pipe from the county's facilities in the middle of chase lane over to the property so through our street and over to their property and then across so this developer wanted to retain that that water and also have it flow across the surface of a portion of the subdivision and then when it gets to the the new cul-de-sac is going to be a public street they're going to pipe it under our public street and then out to the other side of the subdivision. So with water, we're always worried about that. This is a private water flow. The city does not want, the city doesn't have anything to do with it now. And we also don't want to have any responsibility or liability with it. So we wanted to come up with this agreement to make it clear who is responsible for the facilities and the water and maintenance. Um, but really we are just sort of putting into agreement what's already in agreement with the county. You know, these property owners entered into these agreements, the flood control agreements back in the eighties, and they run with the land and encumber the land within the subdivision. Um, so. But we've also addressed a few things, which I think is good because we do have these facilities in our street in Chase Lane. And so in this agreement, we're saying, okay, we're recognizing these facilities because they weren't really, I don't know if the city was part of that, but typically if you're going to put facilities in our public right of way, you need a franchise agreement from us or an encroachment permit And so that's how this all came up is we said, well, if you want to cross our public street, this new cul-de-sac with private facilities, you need a franchise agreement. That's what our code says or other acceptable agreement. So rather than doing a franchise agreement, because I do agree with Mr. Mortensen's attorney, it was a little, you know, utility oriented like a telecommunications or cable. So my initial draft to them was sort of a cable telecommunications franchise agreement. And we just decided to go this route and say, no, let's just, they're just water facilities. And so we tried to simplify it, but the agreement is addressing the onsite facilities of keeping the water above ground as it goes across the first lot. And then also granting them a license to go across our public right of way. It's just a license. We don't grant easements across our public rights of way. Um, but one thing we did negotiate was a more permanent license, um, across our right of way, as long as they were willing to take on the maintenance obligation. Um, and as well as, you know, relocation obligations similar to other kinds of franchise agreements. So, um, with that, I think, as I said, we've worked for many months on this agreement and I think we have come to, um, reasonable negotiation. I think this is beneficial for the city to really clarify the maintenance obligations of the facilities in Chase Lane and the outflow pipe, which is a private facility as well as their new facilities across and through the subdivision. So with that, staff is recommending approval of the agreement and we will work with the developer to finalize some of the exhibits. We did put those exhibits in the packet. We just want to double check on a few of those and then also work with the developer on the timing of recording because there will be about five or six items that will need to be recorded with the plat. So, but we are just recommending approval and and then staff will work with them to get it recorded with the plaque. So with that, if you want to provide Mr. Mortenson with some time, if he has any comments as well, you're welcome to, or yeah, or any questions.

Can I just ask a question? Can you summarize what the maintenance agreement, who's responsible for that? Like this isn't an HOA or something.

Yes, they are creating an HOA, yes. And so if you look the parties to the agreement, are the developer of the subdivision, which is 224 Chase Creek LLC. Most of the time an LLC is created to develop the subdivision, but the agreement is also with the Chase Creek Homeowners Association, and they're required to file a nonprofit with the state, which they've done, and then that entity will be up and functioning in time to sign this agreement.

Okay, I have two questions. Number one, how many homes will be involved in that?

Six.

Six, okay. And the other thing is, if there's a leak under our road, are they required to dig up the road and repair that?

Yes. So, but it, you know, it's been there for quite some time, the 12-inch line. But again, and then these other facilities will be... be new and they do meet our construction standards and specifications which a lot of the agreement includes all of those construction drawings to make clear that it is built to spec mr martinson do you have any comments you want to make

Thank you. My name is Kevin Mortenson, 223 West, 1125 North, Centerville. So this property is behind our current home. I don't have a lot to say because I thought that was a pretty good summary. of a pretty complicated thing. We've actually, you said months, I'm gonna say years, we've been working on. So it's been a long time coming. And I think we did it. I think it was a long time figuring it out. So we're grateful, so thank you.

So is this coming right up at Chase Lane? Is this subdivision coming right off of Chase? So whose property was it? It's the car horse property. Okay, that's what I wanted.

So the two acres, they had a horse there, two acres. So we own that plus a piece next to it, two and a half acres, which is behind our home, which is north of it.

Okay, perfect.

Thanks. Any further questions for staff? For Ms. Mortensen at all?

So is the outflow tying into existing facilities that are on the property to the west? Is that how it's going to work? That are already existing facilities?

Yeah, it exists. So it goes through four properties on an angle. And it exits into the cement Barnard Creek channel on the north side of these properties. You can go there and see it's just flowing in right now. I can see that.

You can see it right on 400 West, correct?

Correct. So the facilities to the west, they were put in in the 80s, is that correct?

No, they've been there for hundreds of years. Or longer than that. Yeah, this is an original channel. But the county bypassed it after the 83 floods. So they took it. that big channel behind all the properties. And so just these four properties, because of water rights they had, they kept it going.

So there is not any concern with tying in new facilities to the older facilities? No.

Can I just ask, Dave, is there any concern from its drainage water contamination standpoint from some of that water surfacing now?

I don't know anything about that. So this, it's not going to act any different than the water's been going right now. So it's leaving the enclosed channel, the Bernard Creek channel that's under Chase Lane, This has just been an access point that's been available to leave, goes down, traverses through these few properties, and reenters. All this is doing is it got really murky with the stuff underneath the road as far as the maintenance side. So this is just helping us clean that up. But it doesn't change really any flow characteristics or any of the impact of stormwater. They'll have the LID requirements for detention and that that help with the cleanliness of anything from the subdivision. entering before it goes into our system. Thanks.

So this is an agreement. It's not an ordinance or a resolution. So it's an agreement. So we're looking for a motion, I assume, on the approval of this agreement. whatever you want to do with it.

I'll move that we approve the proposed agreement for drainage facilities for the Chase Creek subdivision between the City 224 Chase Creek LLC and Chase Creek Homeowners Association, subject to staff finalization of exhibits and condition upon the agreement being recorded against the property contemporaneously with the recording of the final plat for the subdivision. Second.

Motion to second. Further discussion? If not, then let's take a vote. Councilwoman Mecham.

Aye.

Aye.

Aye. Aye.

Aye. Lisa, will you clarify for, oh, thank you. That motion passes 5-0. Clarify for us why this type of thing didn't go to Planning Commission.

The subdivision did, but this agreement is just a contractual arrangement. So the planning commission might look at some of the design or other things, but as a contract, it just comes to the city council.

Okay. All right. I didn't know if anybody was curious about that, but the subdivision, obviously.

I actually had the same question. I'm so glad you asked. Did you? Yeah, I did.

Okay. Thank you. Thank you. All right, let's go to item number two. It's a civic review professional services agreement for software services. We got Mike coming up front with his computer, Mike Haggett. So Mike, take it away.

Thank you, Mayor. Thank you, Council. Appreciate your time tonight. This item is a request for professional services agreement for software services for the community development department. Another may be a question of didn't we do this last year? Yes, we did. and we went through this process last year we started up with this new company with govwell october november time frame engaged with them thought we were ready to go and ran into significant challenges throughout the business licensing renewal permitting season the customers had significant challenges with the the renewal process staff had challenges working with software company We worked through the challenges of that cycle and got to the new year, refined the applications, refined the issues that we were facing, but still were facing significant, I wouldn't say significant, but challenges and issues with working with the software company. So as we continued that relationship, things were improving, but they weren't improving to the satisfaction that we felt like was requisite of a Centerville engaged experience for the end user, as well as for staff. As we started talking about in March, April timeframe, moving on with bringing the software forward with the building permitting, the discussion with staff throughout the month of April was frequently a lack of confidence in the software to be able to meet what we were trying to accomplish, which brought a question of, well, what do we do? So in May, we internally talked as a community development team about what our options were and evaluated, bringing back in Civic Review. We had talked to the CEO of Civic Review. He was very positive. He said he had some new features and offered to do an in-person demo, which he brought to our office. As we met with him and talked about all of the new technologies that they had done over the year, as well as looking at the rate structure, as well as re-engaging that relationship. It came pretty apparent from community development staff that that was a positive direction to go. As we continue to talk about it, and when I say we, it was myself and Donna and Sydney, our options, the consensus very strongly was that we look at going with civic review again, or at least bring that forward to the council with with the contract. So we engaged that process with Civic Review to get a proposal and a professional services agreement, looked at it and the additional benefit of receiving that from them as we discussed it was a cost savings as well as feeling more confident that they could do building permitting to the level that we sought. So they produced the documents for us, which we've provided in the packet. I have evidence that there is the three benefits that we see are a better process for staff due to familiarity, as well as the capability to do building permitting. A PRICE DIFFERENTIAL, THE STARTUP IS $10,500 AND THEN EACH YEAR THEREAFTER IT'S $7,500 UNLESS PERMITTING NUMBERS GO UP. SO IF WE GET A NORMALLY HIGH AMOUNT OF PERMITTING NUMBERS, WHICH YOU'LL SEE IN THE PROPOSAL, THEN THE AMOUNT WOULD GO FROM $7,500 TO $10,500. BUT THERE'S A SIGNIFICANT COST STATEMENT. We feel like the end users are familiar with the civic review process already in processing. So it seemed like the better fit to go that direction. So we're strongly supportive in the request from the community development department is that we re-engage with this contract. The motion that when Lisa and I talked would be that if there is a motion made, it'd be subject to final review and approval of the city attorney. with that that's basically the long and short of the summary but uh happy to answer any questions if there's further questions or comments is this already in your budget yes yeah more the the amount that was for the larger amount is in our budget so this is actually more cost savings for the city as a result of this this change did we pay govwell the 37 000 last year last year

It's such a huge difference between those two. I'm glad that we're moving back to Civic Review. Did they not have this capability a year ago?

CIVIC REVIEW, NO. NO, THERE WAS NO CONFIDENCE.

I WAS GOING TO SAY, IT SOUNDS LIKE THEY'VE ADDED SOME THINGS THAT MAKE IT SO YOU CAN USE THIS SOFTWARE.

RIGHT. YEAH.

I'M JUST SHOCKED AT THE COST OF SETUP AND THEN, YOU KNOW, AGAIN, NOT ON YOU, I'M JUST STATING THAT I'M NOT VERY HAPPY WITH THEM FOR CHARGING THAT KIND OF SETUP AND THEN NOT ACTUALLY PROVIDING A SERVICE THAT'S USABLE.

YEAH, WE FELT LIKE THE END USER SERVICE THAT THEY ADVERTISED AND PROMOTED TO US THROUGHOUT they could deliver. And we didn't feel like it was in the best interest of the city or even the department and the experience with the department to continue with a company that is not doing a very good job of what they promote they do. But we're trying to be accountable and efficient with it.

And as far as I can tell, is there not a set up fee with civic rebate?

There is.

$10,000, right?

It's $3,000.

Oh, $3,000. OK, sorry.

So the first year is at $10,500. Then each year thereafter would be $7,500. Unless, again, our permitting numbers go up. Like we have a lot of fees.

Right, right, right. Yeah, no, I saw that. I mean, that's fine. I just am so shocked at the price differential.

So it sounds very positive. I am curious, are there other entities that provide this kind of service? Is it something that should go out for bid? I don't know anything about this.

I mean, there's other companies, but they really are expensive. There are a number of other companies. City Works, I think, could do things like this, but their annual fee is like $25,000, $30,000 a year. I think this is... We kind of talked about this, Mike and I, where we IF WE'RE TRANSITIONING, IS THERE OTHER OPPORTUNITIES? I THINK CIVIC REVIEW IS WHAT WE KNOW, AND THEY HAVE STEPPED UP WITH THESE OTHER MODULES, SO WE FEEL SAFE SINCE WE JUST GOT BURNED.

AND FAMILIARITY WITH A PROVIDER MEANS A LOT. I UNDERSTAND THAT.

THERE'S ANOTHER ONE. THERE'S I WORK. MY PREVIOUS JOB, MY COMMUNITY DEVELOPMENT TEAM HAD A VERY NEGATIVE EXPERIENCE WITH THEM, AND WE HAD A HARD TIME WITHOUT SAYING TOO MUCH, GETTING OUR software company called City Inspect. So from my previous experience, iWork was not an advantageous option for Centerville from my own perspective.

In Yuma, we used a thing called EnerGov, and they are crazy expensive. They work with Tyler Technologies, and we don't work with Tyler Technologies, so it wouldn't really work with our system anyway. So EnerGov was great, but

And like I said, another one we worked with for building at the building inspection side in my last job was city inspect, but they don't have a very good module for code enforcement planning and zoning and other types of applications. It's, it's purely building inspections. So again, as the comment was made, the familiarity, the cost savings, even the end user experience that, that businesses are typically used to, it seemed like it was better to go that direction then and engage other services and, and again, be in the same boat. going into another year of the cycle and then you come back next year with the same conversation. It just didn't seem like that was a responsible direction to go.

I think it makes a lot of sense and sounds good. But to follow up a little bit with Gina's comment too, when we have a provider who's not providing and we have a contract, there ought to be some consequences RENUMERATION FOR UNDELIVERABLE?

IT'S TRICKY. I MEAN, THEY DID GIVE US A 90-DAY GRACE. WE WERE TECHNICALLY IN A THREE-YEAR CONTRACT, AND I DID HAVE SOME TOUGH CONVERSATIONS WITH OUR TEAM, BOTH BY EMAIL AS WELL AS OVER THE PHONE. MADE A RECORD OF THOSE CONVERSATIONS AND OUR DISAPPOINTMENT IN IT. THEY DID GRANT 90 DAYS, WHICH I frankly, thought they'd only give me maybe 60, and I was pushing hard to get 90, and they granted 90. So I think they even recognized that they didn't follow through. I mean, as far as punitive action, I guess that's more of a legal question at that point, but there was some acceptance of that responsibility on their end.

I do agree with you, Councilman Bangerter, but I suspect that it wouldn't take long to burn through any potential benefit of chasing them. So I'm grateful that you found a solution, and even better news, we're going to save some money.

I do think this was a real iffy one for the council, and I was not very pro when we did it. I think as a council we need to maybe be a little more careful when we're throwing those kind of monies into softwares. I mean, we keep changing and doing softwares all the time, and I know we have to stay up to date. but I do think at the time we looked at this one, we thought it was a little expensive. So I just think the only thing we can do is learn a lesson from it.

Expensive, but it sounds like Many of the options are expensive, and this civic review did not have this module available. So I do know from having done some remodeling and building permits and whatnot, there is some frustration that our city was not very easy to submit a building permit to.

Somehow we do the best we can to protect ourselves from this happening again.

I don't know. I don't know if anyone could have foreseen this issue. I mean, I do want to say that while I feel like I agree with Brandt, I feel like we got burned. But at the same time, too, if Civic Review didn't have this module available a year ago, that's...

But could we have maybe even said to them, look, give it to us for two months. You get us up to where we're happy, and we'll take it. I just want to learn, because we're going to be doing this. This is going to be a big city issue. I mean, with softwares changing and changing and changing, I'd just like to, as a council person, like to remember this so that next time I say, hey, you know, are they willing to get us up and we're happy and then we'll go with them as opposed to... Yeah, and even with this situation, it clearly would be, it's challenging as a director to even be put in this position, right?

I mean... We fully felt like it was in the best interest of the city when we pursued it, and it hadn't worked out. And so I pushed really hard to exit their contract because it's like, you did not deliver. You're not delivering what we expect. Right. So we should have a right to leave you. So those kind of conversations were had.

Those are the kind of things we need to learn so that we have those in our next contract. I'm not saying anything about you or anything about this contract. I want to learn and protect our employees and our city from... this happening again and maybe putting some things in.

And software services, again, having worked with other communities, they're tricky. They'll sell you everything they think that you'll bite on, right? And so vetting out that information did not get caught or even being involved, like I said, with the previous software, they were holding the city's data information relative to permits hostage from the city because the city moved to a new

right which is project that's really wrong new program so mike i want to commend you because it's an option would have been just to like grit your teeth and get through the three-year contract and i think that there are other staff in other cities that might have done that and you were proactive about saying there's a problem and i'm going to go look for a solution and you found a workable solution that saves the city money so i just i want to commend you for your work

and did make enough complaint to obviously prove to them that they had not upheld their end of the contract, or we would still be fighting to be, like we would still be in the contract. So I agree with.

We did have those internal discussions as well.

I mean, I was going to say, I think you, that's why I say I don't want to do any finger pointing here. Unfortunately, when we do software type stuff like, There are set up fees and it is costly and sometimes you don't know they can show you something on the screen and it looks great and it works and it probably does work for their situation. I don't think they're like misrepresenting. But then you actually get in and have to run it with your own data and the way your city works. And I know this because I set up a. system in in our company a few years back and you know what what they were showing me looked great but then actually implementing it was a lot of work and so I I can totally say that I am sensitive to the fact that I am sure you did everything in your power to get this to work and good job on and

And I appreciate you not going on the throne. I mean, I'm with Shailene. You did a good job getting us out. I'm not looking at you at all. I'm looking at me as a council person. What can I do to protect us with the next software group that comes in?

And I'm saying we should be asking tough questions. I'm not sure that we would have ever realized until they had done the setup and put the data in and...

And that's exactly how, I mean, what you expressed is how it felt because we vetted three different software companies aggressively a year ago, a little over a year ago. And we had four, five, six demos. I mean, we had almost weekly demos with the company we eventually felt like was in the best interest of the city. and then it didn't perform to your comment once we implemented it from Centerville's needs and perspectives and addressing how we do things, right? It might be a software that was working well for other communities, but it is not a fit for Centerville, and they quickly became apparent, and that's why we acted the way we did.

Yeah. Well, I hope this one works much better for you.

We feel very positive about this as evidenced in the document. Yeah, good. Thanks.

Do you need a motion? Yeah, if there's no further questions.

I'll move that we approve the professional services agreement with Civic Review for software services for permitting licensing and applications for community development subject to any recommended changes from our city attorney. I'll second that.

Motion to second. Let's vote. Councilman Banger, come to the right. Aye.

Aye. Aye.

Aye.

Aye.

That motion passes unanimously. Thank you, Mike. Minutes of review and approval. We have the minutes for June 16th work session and June 16th city council. Is there anything that any of you noticed that you want to make any changes on?

I didn't have any recommended changes, but I would like it noted for the record in the city council minutes that when it says Shaylin Haman left at 9 42 PM mountain time, it was 5 42 AM Italy time. And it was a really long meeting in the middle of the night.

So just for the record, when it says I left a little early guys, that was like, I may have told council member Haman that I was really impressed. Cause when I was on my trip in London, I, did not get on in the middle of the night with y'all, so she went the extra mile. I was proud, man, the light, the sun was coming up, the time I jumped off.

Councilman Haven, I would sit to Brad after I said, that was like a four-hour meeting, but I thought I was organized in it, and I thought we were... productive, but how did it get that long? That's probably in my career as mayor, the stumper of how that one got that long.

I will horrify my husband. I will horrify him because we were in our room and it was late and so I was zooming in and I did not have the camera going and at one point he started snoring and I was trying to time my eyes in between his snores so that the people who were in the room didn't hear him. Bless his heart. I love him. I threw a pillow at him and I was still like, how did that happen? So it was lovely. It's a memorable meeting for me is all I am going to say.

We heard that. We just accepted it as an aye motion.

We thought it was you, Shaylin. So anyway. Okay, I have to thank you for indulging me, Mayor. I have no comments on the meeting minutes.

Anybody else on changes if not a motion to approve the minutes?

Oh, I'll move that we approve.

Second.

All in favor, aye.

Aye.

Opposed? All right, council report. Let's see our report.

Really quick, just for the record, Mayor, I am behind on the closed session minutes from June, and they'll both be coming to you on the next meeting, and I apologize for that. But there will be two sets of closed session minutes coming.

Thank you. Council member, council report, council member Hayman.

Yes, okay, so I'm so excited. We have a few things to talk about. Let me start first with my favorite subject, which is mosquitoes. We're moving forward with the project to build a new administrative building and a lab and a new pesticide building. So that's moving forward. We're very excited at the Mosquito Abatement District about that. And I am pleased to report that as of last month, all of the mosquito samples that we've tested in Davis County are not testing positive for West Nile virus. So we do pay attention to that. one sample that came back as positive in moab which was a little early for the year but thus far nothing in davis county so i am pleased to report that we are still killing the little buggers well um i don't know maybe y'all tell me that we're not killing them well based on your houses but we are fighting better right now than it was last december there was a bunch around november okay um that was it for for mosquitoes trails okay two things i want to highlight for trails um the first one is that the trails committee wanted me to let you know that they're still continuing to work with regard to the dual creek trailhead improvements and we just got this is literally right hot off the presses we just got this this morning this is a rendering from an architect over pit vault toilets so this is just an example of what the architect has vetted. We haven't even, as a committee, had a chance to meet to discuss this yet. I was just excited to be able to share it. So you can see at least some of the vision there. If you want to scroll down, Jennifer, there are a couple of renderings here, right? So the idea is that we would have a place here where people could use some facilities. And if you want to scroll down one more.

Was that Centerville exclusive Show a little bit like Ron Randall's service station.

Yeah, that's funny. I'm not sure. So anyway, these are just some very high level, very rough conceptual drawings. And these are by no means final, but we're really excited to be continuing to move forward. with some there. And then I'm gonna chat with Lisa about this, but some of the questions that the committee has been asking are things like, is it possible for our committee to use some of the wrap tax to fund some of these physical improvements for the parks at the trailhead? That would be great if we could tap into that wrap tax money to be able to help fund some of this. And they would also love to know if there is some hookup any potential grants. I know the Ferguson group is maybe a great option, but that is another source that they would love to know whether they could get some money. But they're such a great group and they're very proactive and are looking at working. So this is still very conceptual and the trust committee will come back to the city council with anything that is final, but they're continuing to move forward with that. And that's the most important and most exciting project that they're putting on the top of their list.

These look updated, Councilwoman Heyman from the pit vault toilets from when they came and presented to us.

Yeah. Yeah, this is literally, I mean, this just came out like early this morning. So continuing to move forward. And then the other thing that I just wanted to touch on was, and I'm going to call Bruce up. I'm going to put him on the spot because I just got an email from him at the beginning of city council. And I don't want to steal your thunder, Bruce. This is really exciting.

So we had a busy weekend, but on the 3rd, I got an email from the State Office of Outdoor Recreation saying that our grant application for a planning grant for an all-wheels park, bike park, pump track was approved for $40,000. And it's not a matching grant. It's just money that the state will give you for doing your planning, your conceptual plans, and even project management. So that's great news. We've got $40,000 that we can put towards designing an awesome uh... wheels parking and uh... we need to uh... decide on who we want to design it we need to design on decide on where we want to put it and uh... and uh... and how we're going to fund uh... building it and when uh... but at least the planning portion uh... is got going i put this into my weekly report but i don't think that's come out yet so

It was on my list to mention as well. So I'm sure maybe even the mayor had it on the list to mention in his mayor's report. Yeah, we're pretty excited about it. And the mayor and I have spoken with Mayor Bradshaw, who's on the committee, so we were aware of this early on. And she informed us there's potentially some funding to help build it later. So once we identify the location, there may be funding to help actually construct it.

How big does it need to be?

I don't know, like 10 acres? Huge. Chris and I are on the same page.

Doesn't have to be big. There is one design company that's aggressively suiting us, trying to get our business, an American Ramps company. They've done nine or 10 different pump tracks in the state of Utah in different cities. They just opened a new one in Payson. I've been to see a few. They are pretty awesome. But they're not the only game in town. We can certainly shop around and find who we want. But they have sent a representative. They're building one for Farmington right now out west of their Farmington station. They have a big park that they're putting in a big bicycle, pump track, wheels park.

The answer is it could be anywhere from like a half an acre to a couple acres.

I was wondering about a piece of property we talked earlier about for the park.

Yes, so that .65 acres you could fit a nice pump track on there.

They've looked just right here next to City Hall and said, you know, we could do a really awesome thing just on a half acre piece if we wanted to expand it.

Did you say it's called American Ramps?

American Ramp Company.

The piece of property that we talked about with UDOT.

They talked about a dog park or something else and I was thinking... We'll have a work session to kick it off and start the conversation.

I don't know who just did Nibley Cities, but Nibley just put a pump truck in, and it looks really cool.

It was American Rams that did that.

Okay. That one looks really nice. That's right by my kid's house.

Yeah, fun.

Their little townhome.

So congratulations, Bruce. That's really amazing. $40,000 free is always a welcome gift. We take it every day. Yes. And that's all I had for trails.

No, and and really this is probably falls a little more under the the parks rec committee But the trails can be super excited about to you and the more people we have involved supporting it the better, right?

Thank you person. Thank you. Any questions for councilwoman Heyman? Okay various report I want to call on a Couple of you to help me with my marriage report first off I was with my family out of town and really wanted to go to that South Davis Greenway meeting any updates from that I was not there.

I also had a conflict that night up Mike egg. It was there. Oh, it looks like he's left He was there. We do have some concerns by some of the homeowners along Chase Lane. They're very worried about parking and and just navigating out of their driveways. So I have offered to meet with them and try to identify more specifically what would be helpful for them.

And I know they will. Because I heard some feedback of similar 400 West.

I've had some 400 West also.

okay i know of one person on 400 west that's down further south but i'm not aware of anything else so as far as the comments that have been received um i think it was just people on chase lane can we make sure they get to either council member hurst or mike not just to you just make sure it goes to the source if there are concerns um anyway that'd be helpful because yeah you you've been a trooper on that yeah And comments are due this Friday for the draft feasibility report. I will get that link to you guys and you can look through it.

So yeah, if you can have those people contact them directly.

I have passed along everything that I spent quite a bit of time talking with Mike Egott after I had talked to one of the homeowners on Chase Lane for probably an hour and a half or or so and she's working on some information for me and I'll be sitting down with her and any of the other homeowners. I think one of the concerns is that that Greenway Trail will eliminate parking on that side of the road. Some of the other comments are that it will potentially cause more traffic. I'm not sure how it would cause more vehicle traffic. I'm not weighing in or discussing it, but I'm wondering if they, they haven't been super specific about that piece. So I'm trying to get to the bottom of what that is. I do know that narrowing the road does slow traffic down. It's a natural speed reducer.

I think parking in driveways was the thing down on 4th West too, wasn't it?

Yes. That was what I had heard. We've also had a lot of positive comments like I have received. I've never received as many positive comments about something. Of course, you're going to hear negative. Sometimes you don't hear the positive if there is any.

And you're going to hear the negative from the people who it's impacting. as opposed to the positive from the people.

No, I'm talking, I am only talking about homeowners that are impacted. I'm not talking about, of course, I know everybody who's not impacted. Of course, they're going to love it, right? Like that's easy. It didn't impact them, but. No, I'm talking about, I've had several people on 400 West that called me and said, how does this impact me? I gave them the instructions and they said, we like it. We would like to see it happen. We just wanted to know what, what it meant when you say, you know, it will impact parking.

I think it'll be awesome.

I, yeah, I think there's some, I mean, there is some concern about the fact that it is a 12 foot wide pathway and But think about when you're backing out of a driveway right now, you're navigating whoever's walking on the sidewalk, plus there are bikes in the road too, as well as cars.

So they're not coming as fast though, I will give them that. If you're coming down a sidewalk on a bike, you can't go really very fast. where if you're on a 12 foot wide path on your electric bike, you can be doing 40 miles.

I'm not talking about bikes on sidewalks. I'm talking about bikes on, Chase Lane is a big wide road. I see a lot of people using that as an access point. So I'm talking about bikers. You're navigating pedestrians in the sidewalk, bikers in the shoulder, and cars in the road. I'm just saying there are, I think there's some points that need to be for sure looked at, but also considering what is already there. So anyway, but we'll get with those people. And so if they wanna, if they, But they've all been notified, right? Every homeowner on both sides of the street has been notified. So obviously there's not very many people on Furnage Road because we don't have a lot of homes facing Furnage Road, if any. But they were notified on both sides of the street.

Okay, you know where you get your questions to. Thanks for that update. The next thing that I would turn to is I myself and Councilman Mecham and Councilwoman Hurst and actually Brant were at the Dual Creek Annual Meeting and then one work day later I went out of town and I know that I talked with Brant while I was out of town that you guys talked with Councilman Bangerter on the phone. Is there anything that we need to know about how Dual Creek affects the city from anybody?

I can report on a couple things, Mayor. That's my assignment. They had the election and the results of the election were, there was some concern about how that whole thing was handled. Appropriately so. But election results were tabulated and The two new members of that board of directors will be Bill Duncan, continuing on, and Robert Horn was elected in lieu of Robert... Brett Horn. Or Brett Horn, in lieu of Robert Burns. BUT THEY STILL HAVE TWO MEMBERS THAT THE EXISTING BOARD OF DIRECTORS WILL APPOINT TO THE REMAINDER OF THE TERMS ON THOSE BOARD LEVEL. AND SO THEY ARE MEETING TO DISCUSS THAT. AND THEN THEY'LL ELECT A NEW CHAIRMAN OR PRESIDENT OF THE DUAL CREEK irrigation company so That process is ongoing by the way the ballots The voting was turned into Leon Nielsen's accounting firm who does the secretarial work and the bill billing and collecting for dual Creek and It was tabulated by them And the city has a very large block of votes which the mayor voted and That pretty much determined who the two are new board members are. Because there was a, given the attendance at the board meeting, that's what transpired. There is, and I don't think this is the place to go into it, but there are some real emotions and concerns about Centerville Dual Creek Irrigation. And it's makeup and it's board of directors.

Alrighty, thanks. Next thing I have is, let's see, we talked about road work on Main. The forced celebration, obviously I talked with that a little bit before when I started these meetings, but thank you everyone that was involved. I was over at the big park on Friday the 3rd and Bruce's crew was out there working hard getting the park ready and then later that afternoon the chief and I and Lieutenant Barnes did a little press thing with the press and then that night it was a great kids parade. It's fun to have the kids parade back, coming from the church, the church that has the well down to, or Smith's Park, and then there was a nice, you know, concert that night. Any of you that went to that, and also a movie. And I think most of us were probably around and saw what happened on Saturday, so... I miss being around you guys, but it's probably good that we were spaced out. They don't see all the elected officials at once. That was fun as well, too. And then, of course, the events in the park. Parks and Rec were great. All the staff was great. Haley and Bryce back past midnight on their golf carts coming back to City Hall. I was coming down west and heard these golf carts. That's got to be Haley and Bryce. I turned around and followed them back to City Hall here to try and help keep them safe. I think they would have been fine anyway. There was just a lot that went into it. The police did some some extra plan and preparation on it. And we were fortunate to have a great 250th celebration, so thank you. And then the last thing that I wanted to bring up is that I just, Brandon and I just realized today that this email came to just him and myself. I didn't notice that before. But this is Mayor Clark Wilkinson, City Manager Brant Hanson, regarding resolution of complaint with no violation noted at Centerville City. Dear Mayor Clark Wilkinson and City Manager Brant Hanson, to comply with statute Utah Code 63G-1-704, The Office of the Utah State Auditor recently notified Centerville City of a reported alleged violation and requested a response. Based on Centerville City's response and other factors, the office noted no violation of statute. Therefore, the office has concluded our inquiry into this matter. We appreciate your timely and cooperative response during this investigation. Sincerely, Office of the Utah State Auditor. Obviously, if they had found that the city was in violation, then we could have some fines. But that's the response back on Teaneck M Canyon, Utah State Auditor's letterhead. So I wanted to read that to you. And do you have any other questions for me before I look to turn it to Brantford City Manager Report?

If not, Brent? Mr. Mayor, we've talked about actually everything that's on my report, so I don't have anything else to report unless there's questions for me.

We've got that 400 East project going, the road project, and they're starting to block some places off. We also got our letters, and so I appreciate those going out. And I just have been... communicated to by a few of the neighbors, wondering if these, if specifically the road work will be done by at least where the crosswalk is for Taylor Elementary by the time school starts.

That's a good question. Dave or Mike, one of you? Yeah, the hop plants close not until October, November, depending on weather. Maybe they'll be done sooner, but we'll... Either way, we have to find a way to make sure they get there safely, and I... Go ahead, Mike.

That's the right answer. Yeah, we've instructed them in the pre-work meeting that's a high-priority area. So they'll be coming through doing all the sidewalk, come back and do all that curb and gutter, and then they'll come back and do the road. But they know they'll be starting from the south, working to the north. So they know that that is a high priority. That crosswalk needs to be workable, according to the state, all the time. So whenever, they've got to make sure that it's operational.

Okay. And I mean, we've had some challenges in the past with some of these projects, but we've been able to work with the contractor to get it addressed in a timely manner. So there have been some make-ups, like, hey, I couldn't get to school. Mike makes a call, and then all of a sudden they can't get to school.

They actually have given you a flag person before that's walked with, and they've literally taken the kids across. A flagger has? A flagger?

And that's important because sometimes when they divert the traffic as well, the bus will go down 300 East, which a lot of our children go down as well as they go to Taylor. And so they had to put an extra crossing guard on 300 East as well. That's just something...

Yeah, and that's something we'll have to watch as the project goes on. We'll just have to see where they get. Hopefully they'll get through that area real fast and be off and going. They'll probably still have to come back and pave at one point in time, but yeah.

Okay, great question.

I think, you know, I mean, it's been a long project, let's face it, with the irrigation coming in, doing their part, and then us trying to get with the state and get everything going, and then they actually wanted to start before the 4th of July, and we asked them to kind of wait until after July. So, yeah, they're up there going. I think you're going to see. They're making moves. We don't know this contractor. It's not one that we got to pick. But the numbers come in really, really well. You know, in our part, you can't hold me to this, is like 6.77% is what Centerville is going to pay for that project. So the... federal grant or the grant money is the rest of it so it's a good deal but we just have to hope that everything goes well and we have to you know work with their engineer and work the state so it's not the same as having kevin right there working with us so yeah he will be in the city engineer but we don't have his staff we'll just have our their engineer and go through i think it's going to go fine i think at least that's my hopes it's always my hopes right so thanks bud

Anything else? All right. Thanks, Mr. Mayor.

Thank you, Brad. Anybody have anything else that I've missed tonight? I'm not aware of a closed session matter, so I guess I'd look for a motion to adjourn.

So moved.