Planning and Zoning - Special Meeting

there. How are you? Good. I can't complain, I guess. Cool. How are you? Wonderful. Yourself? Good. Good. [snorts]

[snorts]

I'm not usually the best here. [laughter]

[cough]

Yeah. Yeah. someone ask. Oh yeah, you can talk. One moment. This is current.

Did you ever hear Did you ever hear that? Yeah, the black line is this. So there's not sidewalks on sides of the streets that don't have

drainage. [snorts] Yeah. So this drainage here comes down into here goes that way as the development drains through this one. Yeah. I mean there are some spots that would be outside of drainage way a little bit but we're not double counting the part drainage. It's just drainage. How much were my question? M

no I don't think so on that I'm just looking at000 Aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. [clears throat] Okay, consent calendar. We have the adoption of the agenda. I have a motion to approve the consent calendar. Is there a second? Second.

All in favor? I o We need to have mics.

Nor these are for let's project with our voices. We're recording or we're on YouTube tonight. So um but we don't normally ask people to wear other people's mics. So I won't ask you to put on but do speak loudly please. We do we have any visitors to [clears throat] be heard for the planning and zoning commission meeting that are not on the agenda? See, we don't have old business or new business. This plan development district prezone hearing. Before we go too far, uh I have a conflict of interest. I do work for the firm that is producing this. So I would like to abstain from commissioner dialogue and voting tonight. So I'll join the audience. Plan development district resone hearing. Can economic development corporation has submitted applications for reszone parcel 2000 50.58.001 for the proposed plan development district. Motion will be required to recommend or not recommend approval to the city commission reszoning. This is the time and place for the hearing on the proposed reszoning for Liberty Liberty Park edition at partial 20050. 01 in the area between Riverview Road and Canwood Drive and north of Fifth Street, which is Highway 18. We are hearing this as the planning and zoning commission. The hearing is now open. Purpose of this hearing is to discuss and make recommendations to the city commission

regarding the request to reszone the property located at partial 20050.58.1 in the area between Riverview Road, Canvan Drive, north of Fifth Street, Highway 18. requested to reszone to a planned development district. Recommendation to approve or dis [clears throat] approve will be sent to city commission. The city commission hearing will be held later this evening. If any member of planning zoning has a conflict of interest with this issue, they should so state abstain participation. We have one abstension others. The property in question is zoned as residential, general business and urban reserve and as such would need to be reszoned to a planned development district. We have uh representatives from this project that want to speak on this subject.

Good evening, esteemed cat and planning commission. Good to be before you today tonight. I know most everyone on the board. Um, I am the director of the development corporation and I'm here to both uh speak to the uh what's in front of you tonight in terms of the reszone as well as the initial plan design and uh also introduce you to our new developer out on our project as well as uh we have our engineer or a representative of our engineers's office and how to to answer any questions as it pertains uh to the uh to the development on the east side of of Canton. So with that, um, let me just say I'm open to to taking field building questions. Um, we can also bring up our developer, um, and engineer at this time and we can stand together as a united front. Um, but whatever's most comfortable for you as the board.

I'd like to have all three. So, I'll go ahead then and introduce you to our new developer um on on the job uh out there. He stepped down and that is Kelly Nielson with Nielsson Construction. Hi, thank you. Kelly Nielson, Nielson Construction. Um just here to address any concerns or requests you might have regarding our PD. Good evening. Ari Hookstra, civil engineer with ISG. um open to any questions and happy to help answer them this evening. [clears throat]

Well, the mess of any PE plan development unit is that you're hoping to ask for a variance of sorts from some of our standard design. So, what are the the elements in here that don't comply with our normal standards?

Sure. Sure. I think the the biggest too would be the the lot width. Um to my understanding, you have a standard ordinance of 66 foot wide is currently in place and we're asking to reduce that down to 50 foot on a small portion of lots and then 58t on a few others. And within reason, everything else is either at the 66, 64, 65, or 66 or bigger for the rest of the development. I think the total of 50footers off of a quick count is nine lots of the there's a total of 114 lots within the proposed subdivision, single family, and we have nine of them that we're requesting to be at 50 foot wide. And then I believe there's 17 of them that we're requesting to be 58 foot wide. And then then there's a few that are like 65 64 that and then all the rest are above 66. So I think that's a biggest request that we're looking for. And the other element was side setbacks.

Correct. Thank you. Yep. We're in a 5 yard set back on the smaller lots to get to still having a 40 foot wide build on the 50footers. Go to 5 foots. It's a little more home on the lot versus home and or garage just on the small ones. I know. No, it's we're asking for the five foot on all of them. Are you talking maximum structure closest it would be is five foot or you talking about the wall and then two foot overhang so it's only three foot

the second the foundation is what we're asking for would be at five foot so if you do have a twoft set overhang you'd be at three foot yes sir

I'm sure you've done this in other developments or communities

yep the the [clears throat] reason for the request Just as just trying to hit price point, as products continue to increase, the largest expense of a single family home is the lot. I mean, if you add up all the different items that you can try to control and monitor, the lot expense is the most expensive part of any purchase. Um, so if anything we can do, even if it's saving $5,000 in a lot cost and we pick up that times every other penny, we can still hit some single family homes to be in that $300,000 range. It's hard to get under $300,000. Even with a 50 foot wide lot, it's still hard to get under $300,000 for a single family home. But that's one step on us trying to get there. We feel there's a need for this price point product in Canton as we've done this um type of development these type of lots in eight different communities roughly similar sizes to this um most recently in Lennox Garrettson Madison Harrisburg T. These are all communities that have either allowed this type of product in their standard ordinance or we've requested something similar to what we're doing here tonight um to try to hit a price point for the population of looking for that price point.

Would they all be bunched together? They all Yeah, if you look at it looks like mostly have it there on the far west side is Yes. So, we try to keep that price point of product similar so that we don't have a $300,000 house proposed [snorts] to be next to a 70 foot wide lot that potentially is going to have a four or $500,000 house. It all depends on what they design and build. But yes, we try to kind of move our way from west to east with larger lots going far east side. I had a question come up to me about whether or not would somebody be allowed to purchase 250 foot lots and build one home.

Yes, the lots that we're going to design and build are available for sale to everybody in the public, not specifically just for us. We are committed to building a fair amount of them, but we would also gladly sell off as many as somebody would build on. But a covenant wouldn't prevent them from putting on one house on two lots. Correct. They they would have that opportunity if they chose to. Yes, they can. Yep. And you mentioned the word covenant. Is there a covenant?

There will be a covenants. We don't have that established at this point, but there will be a covenants. It'll be pretty general. just trying to control colors to some point, no livestock, like just some pretty vague things to make sure that it typically just really complements what city ordinances already have, but we also do it in covenants.

We fought it and we had to go back and call that livestock to be honest and say because of this you can't have them. So I I'm I'm I'm guessing since you're asking to do this tonight, this has worked well for you and those eight other communities. They the house you built them, they sold and it worked.

Yeah. I mean, I don't like to use other ones because every community is different and you guys know what you want in your community, but it has. Um to give you an example, it's recent, right? the market is oh I'm going to call it sour but it's definitely not as good as it has been like sales and product and whatnot and the product that's consistently sold for us and I'm going to use Sou Falls which I'm sure we all get tired of talking about using that as a benchmark but it is what it is the city of Sou Falls worked with an ITL project as well and they actually went down to 40 foot wide lots in that community just to even get to a lower price point and that product was the only thing that There's five left, but in two years time, we sold 60 there's 63 units total there. And I think we've sold 48 of them total of this single family. There's still some twin homes that haven't sold yet.

And it's really worked. I mean, nothing else because they got in that 300 or a little bit less price point being that small. And even in our other smaller communities, if we can hit that 3 to 320 and less, they typically are selling. If we're 350 plus, we're averaging 60 to 60 plus days on market. Some of them are sat there for a year. If I get over 380, the ones that you're building, but um most ones that you're building, garages. Yep. Everything will have a minimum that on me size lots everything have a minimum of a two stall unless I sell a lot and somebody does something different but if I build it it'll have a minimum of two stall

on your covenants um fences and such are people going to be able to put a fence up around like the backyard so we have kind of a standard covenants and I don't know perfectly but for the most part Yes, they can have a fence 100%. And we usually require that at a minimum it has to be a colored. It can still be chain lane, but it has to be colored so that we don't let the galvanized ones be out there. But yes, they will have the ability to have a fence

and I see that there is no commercial lots in this. What is this? That's multifamily. We have if we build on it, we have plans to do like a forplex. She's looking at the reddish straight line product. We have a we have a plan that fits that width based on the 5yard setbacks, 5 foot sideyard setbacks. Um we do fourplex town homes that would just be for sale. If we end up building there, if somebody else buys it, I I don't know what they'll do for sure, but they're designed to be a town home unit.

And then the brown property can be either multifamily or commercial. So there is some potential for commercial growth there depending on the end user. A lot of that was we just kind of stayed with what was originally designed and some of the layout of the design was due to the the original developer starting it. So we kind of stuck with some of the streets and some of that a little bit. Is there still going to be the two streets going out to the west and the one? No, there'll just be the one street going west for the south one.

Uh, yes. Oh, sorry. I apologize. There's two. There's one on the red street, right? Sorry. One of the multif family and then one on the yellow lots. Yeah, there's two. I apologize.

Oh, that existing utility. work or you going to have to move some stuff? We're going to have to remove some of it and start over. Streets got I know that was addressed but using the the grant money that you're going to get done in time.

That's the goal. if you guys are willing to work with us in a timely fashion and we can work together. The goal is yes that the grant money is trying to get this approval done so that we can try to get as much construction done yet this season which obviously it's November so it's running out of time and then we've already got the verbal ask to some of the underground utility guys and dirt guys that if we don't get far enough now we can hit it early in the spring assuming we get approval but we'd like to get the dirt work done yet this season in a perfect world weather's been pretty nice so it's given us that opportunity but We'll see what happens.

Yeah, that they're working on their they've been talking to D. They're going to perform a is a traffic study to get the highway 18 access. That's correct. That the DOT requires that of us for an access point there. Um so we'll work with them on that evaluative criteria for that and if any improvements are required that'll be on the development. Do you have any idea on your timeline for when you'll hear back from the state or not yet not at this point but we've started that we've had one sit down conversation with them already and we'll work through kind of the traffic study and going through that but feel good about the access point and where it's proposed. Okay.

Any other questions? have a hearing to work with here shortly. You gentlemen have anything else you want to say before I would just say that um we feel as a development corporation a representative of them. We feel very fortunate to have Nielson Construction come into Canton. They bring with them a very reputable they have a very good reputation and um you know obviously we're excited for this and appreciate your consideration of what we put before you tonight. Are there any other proponents for this reasoning? Are there any opponents here for this reasoning hearing? Okay. Nothing further. This hearing is now closed. I entertain a motion to either recommend or not recommend the approval to the city commission for the zoning.

Approval. Second. We have a motion and we have a second. Tiffany, could you call the role, please? Commissioners. I Peterson. Hi. Garbers. Hi. Chairman Sean.

Hi. Next item business hearing for approval of the initial excuse me initial development plan. This is the time and place for the hearing on the initial development plan for the Liberty Park edition of partial 20050.58.001. 001 in the area between Riverview Road and Canwood Drive and north of Fifth Street, which is Highway 18. We are hearing this with the planning and zoning commission. Hearing is now open. The purpose of the hearing discuss and make recommendations to the city commission regarding the request for initial development plan for the development for the property located at partial 20050. 001 and that's area between Riverview Road and Canwood Drive and north of Fifth Street Highway 18. Recommendation to approve or dis disapprove will be sent to the city commission. If any member of planning and zoning board has a conflict of interest with this issue, they should so state and abstain from participation. ISG has submitted a preliminary plan on behalf of Kenton Economic Development Corporation for the property at parcel 200.50.58.001. Myron Adam from JSA has reviewed [clears throat] the plans and compiled the list of items to be addressed by the developer. As any note, the list may not be all inclusive and does not relieve the

developer for meeting all applicable requirements for this development. Like to invite representatives of the subdivision to come and talk about this, please.

Hello, Sant Planning Commission. Jeff here again. Um, with me this time we have both Ari and Kelly Nelson and I'm glad to try to answer any questions you have for this. I have a feeling that Ari will be uh in front of the microphone a little bit more with this one.

Anyone have questions? My question would be as to comment that KSA had on the on this Are you going to have any trouble working with it? I'm assuming that you have seen what?

Absolutely. Yeah, I've got it in front of me here. I think yeah, many of these things that JSA has brought up, we don't see any issue with anything here meeting them and the requirements therein. And if our motion were to approve it with those things being taken care of, is there anything that wouldn't be something you could do? I guess is from an engineering perspective. No, absolutely. We could execute on all of those requirements if you were to raise those as contingent elements of your approval. Does that answer your question?

Yeah. Okay. Any other questions? Anything else you gentlemen would like to say about this? Sir, I think we addressed a lot of it in the last public hearing. Um, answered your questions. If not, we'd be glad to try to answer them yet. So, thank you for your consideration. Are there any?

Yeah, just one more thing I'll say is there are subsequent submittals that that follow this and if any of those elements, you know, were to be requirements this evening that those would be picked up in the following submittal plans to the city.

Are there any proponents for this issue in the audience? Are there any opponents for this project? Okay, hearing none. This [clears throat] this hearing is now closed. I entertain a motion to recommend or not recommend approval for the city commission for this subdivision development district. Motion to approve. [snorts]

We have a motion to approve. Do we have a second? Thank you. Tanya second. Could you call the role, please? Commissioners Iverson. Hi. Peterson. Hi. Garver. Hi. Ller. Hi. Chairman Sean. Hi. We have any other commission dialogue from the members of the planning commission. Good luck. [laughter] A motion to adjourn.

Second. Second. Go ahead. Second. All in favor? I oppose. all the way. You're up, mayor. [laughter] Wait. Stay quiet. Wow.

Yeah. My wife, [laughter] great. Great. problem emergency room.

Well, yeah. Yeah. I don't want to send her home. for you. It's great seeing you again. Are you You know, that's what I do.

I am number five. Yeah, you did. Are you sure? That's all I hear. Yeah.

Oh. something.

[laughter]

issues. Well,

Scott, well, citizen will be there to say anything. Someone tries to put a put [laughter] So it's not a second Okay, we'll call the meeting to order.

I aliance to the flag of the [clears throat] United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.

Okay. Are there any um additions or corrections to the consent calendar? Second. for roll. Commissioners Garver, hi. Peters, hi. Uh, Carlson, I York. Hi, Mayor Lstrom. Hi. Okay. Are there any visitors to be here tonight about anything that is not on the agenda? State your name and address and you know the drill. Five minutes.

Good evening, Mayor, City Commission. Chad Sky can for uh the commissioners who were not present earlier for the planning and zoning uh special meeting. I am going to make a recommendation that you go back and you watch that meeting on stream because what I want to commend one of the planning and zoning commissioners who stated upfront that he had a conflict of interest with the issues, abstained from not only the voting but from the entire discussion and got up and left the po the the desk. And that's something that I have been um pretty hard on you guys um over the last number of years. That's how it should be done. Not just abstaining from a vote, but still continuing to participate in the discussion because that can still um steer a vote. And so I just wanted to uh mention that and say that's the way it should be done. Thank you.

Thank you. Anyone else? [snorts]

My name is Michael Engel. Um, can resident here. Um, I just wanted to make a statement about uh the nuisances here in this town. Um, I'm aware of the nuisances that go on and that there have been a number of uh complaints across the city and the city's working hard to deal with them. Um, I I feel our our family's just been absolutely sick um with what's been going on here with all that. Um, we've been trying to be compliant and accommodating. Um, we know we've made wrong, but we're trying to make right. Uh we have since cleaned the alleyways out, removed any of the tires, put licenses on any of the vehicles that are in the property. Um but we struggle to see where exactly junk is defined in and out. Um when I see on to the ordinances and everything that's on there, um it's pretty clearly stated. Um, I know that there is another business in town that is a dealership and they have over 35 vehicles on their property that don't have licenses. Um, and they have numerous amounts of junk, which is very similar to what we have on our property. And I'm not trying to say someone's worse than somebody else. We all need to clean up the town, but we're just asking for a little bit of leeway. Like, we're trying to fix the situation. Um today it was very very unsettling to have um a trash out crew come to our property and haul off everything. And uh when Jeff Fillingsness, if I'm saying that right, uh was up there on the property, um he said everything's got to go from the back to the front. And I have a hard time seeing how a car dealership can keep cars and extra parts there for

their stuff. Um but we can't have anything over there. Um i.e. example like snowblowers and mowers, right? My old man runs a repair shop. He fixes things. They have value to him. They can get parts off them to repair other things for people in the town. Right. Another big complaint was the bicycles in town. I don't know of anybody else in this town that has put more bicycles together for the youth in this town and put wheels under people who don't have money to get a bicycle. Um it's just really unsettling that they want to come in there and clear from the back of the shop out to over to the state ground and then tell him he can't have anything back there. It's just it's it's a little bit crazy especially when you roll around and see everybody else in town. I mean, there are number number of other automotive shops that have tons and tons of tires out with no attempt at all to keep water out of them or keep them stored properly. Um, we would love to have a little bit of an extension and I hope that the city can see that we're actually trying to get this taken care of. Um, is there anything you got to say? I I guess I don't honestly know where your property is located.

120 South Player Street and 110 South Player Street.

Billings came at us and said this has been a problem for years and years and years. And I've seen other properties in the area that have the same issue for a long, long time. And every time we've done a letter from the city, we've done our best to do and be accommodating to keep that alleyway clean, to keep the cars in order. But the cars that are back there are not like frame off, parts off. They're running and driving vehicles that have gone on there. Maybe they didn't have tags for a period of time, but we've put tags on them since. Like I I don't see how they're a hazard to anybody in town. I know at one point there was a concern that there was a hazard in town and the city moved for us to put a fence up around that property. We since have put a fence up in that property. It's been there for years and now it comes back around again that it's it's a hazard to the city and I just don't see if you had us put a fence up how it can continue to be a hazard to the city. That's where I'm at on it.

But thank you for your time.

Thank you. Anyone [clears throat] else have something visitors to be heard? If not, we'll move on. We have no old business and moving on to new business. Um we have the plan development um district resone hearing that was just held by the planning and zoning um earlier this evening for the purpose of reszone for the Liberty Liberty Park edition at parcel 200-50-58-001 [clears throat] and decided on whether or not to recommend approval of passage. So I will be conducting the hearing for that by the city commission. This is the time and place for the hearing on the initial development plan for Liberty Park edition at partial 200-50-58- 001 in the area between Riverview Road and Kenwood Drive and north of Fifth Street, which is Highway 18. The hearing is now open. The purpose of this hearing is to receive any public comments regarding the request for the initial development plan for the development for the property located at what I stated before in the area between Riverview and Camwood Road and north of Fifth Street. The planning and zoning commission conducted their hearing earlier this evening and decided on it going forward to the Kant city commission. If any member of the city commission has a conflict of interest with this issue, they should so state and abstain from participation in this hearing. ISG has submitted a preliminary plan on behalf of the CEDC for the property at the partial number 20050.58.001.

Myron Adam with JSA reviewed the plans and submitted submitted and JSA recommends approval of the preliminary subdivision plans contingent that the items listed in the review are addressed to the satisfaction of the city. As a note, the list may not be all-incclusive and does not relieve the developer from meeting all applicable requirements for the development. So, do any of you need to come forward and talk about that? Address that to us. [snorts]

Good evening, Canton City Commission, Mayor Lstrom. Uh Jeff Tanner, Canton Economic Development. Um we were very uh very appreciative and I have with me um my wingman this evening, uh Kelly Nelson with Nelson Construction. Uh we also have Ari Hora with ISG engineering. We're very appreciative of the planning commission's uh favorable consideration uh of both the initial plan as well as the reszone uh amongst for their public hearing just a little bit ago. Um [snorts] and but we want to open it up to to you folks and try to answer any questions all of you uh may have as it relates to our development here on the east side of town. Do you have any questions you'd like to ask?

So, for this particular vote, it is for the reszone hearing and the hearing request application has a map that I believe is an old map. Um, just want to make sure that that's fine, that the REZone hearing request application has an older map. It's not the newer map because the the legal description is still the same legal description. I guess [snorts] I'm not sure what map was submitted in the council or commission packets for all of your consumption. This that's the map for these the second thing the initial development hearing the reszone hearing as

this is the map what was yeah that's the old map so that has doesn't have all of the development districts in there because now they've added different districts just for the record it's being reviewed right now by the engineering staff.

Just a different color is well. Okay. [clears throat] I think zoning of the property would still be to that PUD. So yes, you are correct in saying that the map with the hearing request for the zoning is different than what's included on the preliminary engineering plans. I think this the resoning request still stands in the sense that it's still a plan unit development. Yeah.

Any other questions? [snorts] Yes. Okay. Um, are there any proponents to this issue? Are there any opponents to this issue? Hearing nothing further, the public hearing is now closed. Um board, would you like to deliberate or I would entertain a motion to approve or deny this request?

I'll make motion to approve the res. Second.

Do we not need to yet? I think you did the [clears throat] letter B instead of A. this hearing first instead of that one. Oh, well, we just switched them. So, call. Yeah. Uh, Commissioners Piggers. Hi, Carlson. I York. Hi, Garver. Hi, Mayor Lstrom. Hi. Okay, I read the wrong one. Well, I did this one, right?

Okay. Um this is for the initial development plan hearing or not. Yes. Planning and zoning conducted their hearing earlier this evening and um the adminial development plan hearing for the Liberty Park edition submitted by the Canton Economic Development Board partial number 200-50-58-001 and decided on whether or not to recommend approval of passage. They did recommend planning zoning did recommend to pass that to come to the city commission and I'll now hold the hearing for that one. Okay. This is the time and place for hearing on the proposed resol for the Liberty Park edition at paral 200-50-58-001 in the area between Riverview Road and Canwood Drive north of Fifth Street, which is Highway 18. The hearing is now open. The purpose of this hearing is to discuss the request to reszone the property located at the parcel numbered and in the area between Rivere Road and Canwood Drive and north of Fifth Street. The request is to reszone to a plan development district. The planning and zoning commission conducted their hearing earlier this evening and decided on whether or not to recommend the approval, which they did. If any member of [clears throat] the city commission has a conflict of interest with this issue, they should so abstain state and abstain for participation in this hearing. No. The property in question is currently zoned as residential, general business, and urban reserve and as such would need to be reszoned to a plan development district. And do you need to bring anything up with that?

Mayor Lundstrom, uh, city commission. Uh, I just would be answering any questions you may have, but um, it's it's applicable or the same as as before. Just a just a different consideration for you.

Does anyone have any questions? No. Okay. Are there any proponents to this issue? Are there any opponents to this issue? Hearing nothing further. The public hearing is now closed and I'll entertain a motion for first reading on this resone which only requires a motion. motion.

Oh, we just need Okay, moving forward with the paperwork. Uh, we need to approve liquor wine license renewals. Um, 12 licenses are up for renewal for liquor or wine licenses for the year 2026. All sales taxes and property taxes must be paid in order for the state to consider the renewals and the city verifies that [clears throat] the property taxes are paid and all paperwork is completed before the application is sent to the state. The state will check the sales taxes and will hold the application until sales taxes are up to date. This requires a motion and a second to approve the completed applications. Motion to approve the application.

A motion. Do we have a second? Second. Any discussion? You like no follow. Commissioners Carlson. I York. Hi. Garbers. Hi. Piggers. Hi. Mayor Lstrom. Hi. Next is hours worked on holiday. The city personnel manual um states an employee required to work on a paid holiday observed by the city will receive a floating holiday for those days worked. And do you have anything you would like to add to this? Yes. Explain this.

Yeah. Um, we had just recently approved this um, when we updated the personnel manual, but um, I was coming from a background where if you worked on a holiday then you only got the pay from the work that you did and you didn't get the holiday pay and hence why I would like to have created a floating holiday. But in Canton, it had already been agreed to that the employees get their holiday pay on top of the pay for the work that they performed. So giving them a floating holiday would be very redundant and paying them three times for that work. Did not want to continue to push with this policy if it um in light of learning all that. So I ask you just to reveal it before it has even taken effect. Anybody have any comments on this discussion?

So motion to repeal would do what? Um make it so you do not get a floating holiday if you work on a holiday. I'll make that motion. Second. Okay, we have a motion and a second. Anybody else have any comments on this? You will call roll. Commissioners York. Hi. Carvers. Hi. Piggers. Hi. Carlson. Hi. Mayor Lindstöm. Hi.

Okay. The next item is the 2026 COLA. The proposed COLA increase is 3%. And is based on the state's new minimum wage increase to $11.85 and that is from it was $11.50. Um wages for 2026 will be determined from the step and grade presented in the salary resolution meeting and a motion is required to approve the 2026 step and grade. When you click on the agenda item for this and it brings up our chart the it incorrectly says 5% on the top of the chart. Have an updated chart here that says 3%. You'll see that the map for the chart is still the same but it's 3%. The numbers haven't changed. It just it just says 5%. These are these numbers are actually 3%.

Correct. That was going to be my one big question. Okay. [clears throat] Do you want to see it? Okay. There you go. You can have that back. So, this requires a motion and a second. Motion to approve. Second. Second. Any discussion? You want to call the role? Commissioners Garbers. Hi. Pickers. Hi. Carlson. Hi. York. Hi. Mayor Lstrom.

Hi. Next on the agenda is the in town pay increase. In town residency pay increase. It is being recommended to grant a one-time step increase for employees that live within city limits effective immediately. A motion is required to approve the step increase for employees that live within the city limits. I'd actually make a motion to table it so we can gather more information. I'll second that. Okay. Motion and second has been made to table this information or this item. Call commissioners figures. I Carlson. I York. Hi, Barbers. Hi, Mayor Lstrom. Hi.

Okay, next we have rebel site hours. Um, it's being recommended that the winter rebel site hours are changed to Monday, Wednesday, and Saturday from 10:00 in the morning till 4 in the afternoon by the city administrator. Discretion to close or open dependent on weather conditions. So this will um this will give us myself um obviously discussing with department head commissioner York's area. Um, and also, um, like maybe if I'm not aware that it's the rain is dampening the mood out of the the rubble side on a given day or whatever or the snow comes in, winter finally arrives, we we can change the hours without coming back too long. And the same will even be come spring. Spring arrives a little sooner, we'll be able to just adjust the hours without having to come back here. But the the immediate changes it's it's keeping us open two more days a week going into our our winter season right now.

What's the necessity for adding the two more days? Like do we have numbers there or do we have you know I mean we have numbers year over year but like last year there was a free branch pile available this time of year. There was up until halfway through this year but that branch that's not available right now. That's part of what we're trying to It feels like fall's lingering around a little longer and there's also not that branch to drop off that. So, this creates more accessibility to do that right now. So, it's really just to because they don't have a branch pile or like it's yeah to accommodate the citizens so they're able to drop

out there for Mike's going to be out there for hours on end. You know, I kind of hope that like if the numbers are are not making it make sense, we won't continue on. But

okay. All right. So, I mean, it's something we can look at just to make sure like this isn't that, you know, we can decide, you know, it's not being used. It's not being, you know, I'd hate to keep him out there with nothing to do when he could be doing other things. Um, so just be good with it just as long as we're keeping in mind Yep. And I discussed this with you, Andrew, but the discretion is more or less from you. So when are you going? So these people that use it, when are they going to know if weather's closing it that day, the day before?

Well, I mean, if it's raining that morning, then we'll we'll post it on the website and on on Facebook. If it's a day of change for weather, it'll be on the website on Facebook and push notification through the app. But if it's as we're falling into a predictable snow come the end of the month or something like that, we'll try to call it out a week or more in advance. I guess I am there with Sarah. I have discussed with you too. I'm okay trying. I mean, we we were to something like that and a year or two ago, we changed it to less hours and now we're going back to what we did. There was a reason that we changed it because it wasn't warranting the hours. I mean all them all all four something that we need but I mean we also are working on a another branch drop off. So if we do get that is this null and void immediately or do we have to bring it back to the commission or is that up to you or what is what are we

I think that'll still be up to me but I would say that yeah the the branch file comes back somewhere else that because I looked at that list most 90 85 to 90% of that is branch and to begin with we don't get paid for anything for branch so guess I just don't like Sarah mentioned I just don't want to have Mike out there that we had three people that don't pay anything and we had three drop offs all day to warranty

y We've said this for we said this for years that it's it's unfortunate that we're paying someone to sit out there. It seems crazy that we're paying someone. So, we've always been told, well, we have to have someone out there because of the other items that are in the rumble site. So, we've been looking for a location to dump these branches. Yeah. So yeah, if that location becomes available again,

I think that needs to be a a top priority. And I don't want this to be looked in the elephant in the room. But when I was out there last, there were two other companies that looked at me and said, "So you're telling me this closes on November 1st?" And I said, "Yes." Then what are we going to do? I said, "Lennex or Inwood? They're open 24/7. Just for the people listening in, what are what if we don't change it? What are our winter hours?

Um gosh, I believe it's Wednesday 10 to 4 and last Saturday 10 to 4. So you get to do work in in Canton [clears throat] on Wednesdays, four days a month, and then that last Saturday. Otherwise, good luck. Any discussion?

So, we're asking for every Saturday? Yes. Is this going to create overtime for anybody? No. [clears throat] So your discretion if Mike is sick close it that or somebody salary will take it

which is me Dennis bill Kyle always laid up with his knee I love it [laughter] [snorts] make motion You can also adjust it right now. I mean, drop the Saturday off of it. Stick to the one Saturday a month. I think Saturday should stay. That's when people have the day off. I I don't have a problem with Saturdays.

Monday's the day after Saturday, so I agree. Maybe do a Wednesday, Saturday. I'm okay with keeping it as suggested Monday, Wednesday, and Saturday until we get kind of get some numbers, get some idea. If we find out Mondays, there's nobody. We can drop Mondays. If we find out Wednesdays, there's nobody. We can drop Wednesdays. You know, I think I think it's not doesn't hurt us to either try for a month or two and then decide, you know, this is not working. We need to cut back. Yeah.

So, I'd make a motion to approve the change hours. Okay. We have a motion. Do we have a second? Second. Okay. Any other discussion? Call the roll. Commissioners Carlson I. York. Garbers. Hi. Diggers. I. Mayor Lstrom. Hi.

Okay. Next on the agenda is the supplemental appropriation ordinance. Um, in order to not exceed the original appropriation, the city will need to make some adjustments to the budget through a supplement. These are items that were not originally budgeted but were carried over from 2024 or had city commission approval that the general fund total is 1,161,386. And you all receive this explanations and so it's open for discussion or comments or motions. The question do we need to explain it for the people listening?

What do we need to explain what that amount how we came to that amount for the people listening?

It is it's direct costs. um incurred this year that were not entirely budgeted for. Um some of the items were budgeted for in the sense that we've been setting savings to the side for these items such as the siding of the fire department and the roof of the library. Um, some items were the result of wind damage and money coming in and out from insurance such as the light poles downtown. And other items were a lot of them were related to the pool. Some of that was not knowing exactly where to zero in on the operating and maintenance of the pool, the the ongoing annual cost. And some of it was related to still still finalizing the construction of the pool, buying some startup items like the tables and the chairs and um that we just we had some leftover from the previous run of the pool, but bought a lot of that. Um

throwing away,

right? the the the turf at the pool which is installed now if you've had a chance to see it. It's the greenest grass in town and um then also some of that um again FEMA money coming into the airport. So yes, it's um some of it like I said it's it was planned in the sense that we were setting money aside for it and this is the year that we decided to tackle it. So that came out of money being set aside for that purpose and then like pools coming out of cash on hand surplus because we genuinely did not know how to target those those on costs for the year

motion. Okay, that's all we need for first reading. Okay, move on. Okay. Um, we have a first reading for ordinance amending water and sewer rates. This ordinance includes amendments to the water rates for the second year increase relating to the South Dakota rural water bulk water rate increase that had initially not been passed on to us after the contract was first signed. South Lincoln Rural Water has agreed to break the increase over two years. The first increase was incorporated in 2025 and the second increases to be incorporated in 2026. This ordinance also includes updates to sewer rates and the addition of separate water rate for services outside of city limits. If this ordinance is given a first reading, the second reading will take place on November 17th. It will then be published on November 26th and effective date will be December 17th. The rate would take effect on January 1st bill which includes water usage from November 20th through December 22nd. And a motion is required for a first reading on this. Last year we decided to break this into two years versus all at once. Just so folks understand this is the second year.

I make a motion. Do we have a second? Oh, do we need it? Never mind. um crosswalk painting. Um Justin Him, engineer with ISG, um sent a quote on behalf of Sir Lines a lot traffic control and striping for pavement markings on Highway 18 in Dakota Street. The quotation has two quotes, one for epoxy paint and one for waterborne paint. ISG recommends the waterborne paint. The cost of the entire project using the waterborne paint is $28,766. And that would that get done yet this year or do we have to wait for next year?

It would if [clears throat] continues to hold like it is. It would get done this year. We would have loved to be able to have done the epoxy paint because it would hold for five years or more, but it is just it's it is way more expensive um than than what the the water paint is so just you can't do that consider that unfortunately it still makes sense to go with sir lines a lot who's um one and only mission as a company is is traffic control and and pavement markings um they'll have a much more consistent design to the crosswalks on our on our two busiest streets and they'll be taking care of traffic control on their own if we were doing that on our own it would almost be every hand on deck for our departments to doing the traffic control. It'll be a quick in and out.

And how long does a spotter one last? A year. So, this is something we have to do yearly. Yep. So, what's the difference between what they do and what our teenagers do? I mean, uh the consistency of the look of the crosswalk will be better. Um, in where our our our summer staff does it, they don't do any traffic control because they're doing on on the the slower residential streets.

Well, they've done it on Fifth Street. I mean, I've watched them. So, I mean, they do some traffic control when they paint them. And yes, I would say they it's never the same, but if this if this paint is just as crappy as the paint that we've painted before, I don't I don't know. You know, I was hoping for something a little better because the crosswalks on Fifth Street are non-existent. Um, they paint them and they're gone in months

because we have 10,000 cars a week go across those crosswalks and I feel like spending $28,000 for them to be gone in couple of months when our teenagers have painted it for five, you know, for 5,000 and it says the same thing. I don't know. I just I would like to see more of a bang for the buck for that much money. So is this epoxy one? Is this the cost of what it would be if we went with a fiveyear? I mean because if you break if we have to do this every year I mean we'd be hitting that if we spend 28,000 we'd be

three years. I mean in three years we would hit the amount that we'd be using for epoxy. If you're good with that, I'm good with it. I mean, like I mean, in terms of money, I mean, we'd be spending more money in a fiveyear time frame than we would be if we just went with epoxy to start with. Are you familiar with this code? Yeah, I've reviewed it. Okay.

So, while he's coming up, is epoxy paint what they use on Highway 18 because SER line a lot did that. Is that what it would be? Yeah, I would have to review that again with what they did on Highway 18. Sometimes in those heavier DOT applications, they're actually doing like a what's a thermoplastic sticker with the grind, which is even I would say more upgraded version of the paper markings quoted here. Yeah. The the Yeah. What's on 18 is is that sticker and they can they grind [clears throat] they grind it and then they put together.

Yeah. Whereas the box is it's it's not that it's better than the water warrant. It's gonna last longer, but um no, it's going to go just right on top of the concrete. Won't involve grinding. Um yeah, and before you if that code is what 75,000 or something like that, then we're we got to send it off a bit. Correct. Yeah. I mean, the probably gonna end up exempting it because there's only one company that does it, but yeah. What's that? GSI Traffic Solutions Incorporated. They merged into this company. They did.

Yeah. There were two companies that did this and they merged into Sir Lines a lot. Does it want to get in trouble if we I agree. I think it makes sense to go to that better one. [clears throat] It might be redundant, but if we send it out, our butter our butt is covered. Yeah, it looks to me like on when you look on this, this is formerly known as Traffic Solutions and Dakota Traffic Services.

Yeah, those were the two competing companies. Yeah, I I told last week or last meeting um I'm on the group for the bicycle safety and we talked about we went out and we walked Fifth Street and looked at the crossings and the crosswalks and how, you know, they're just they're dangerous, you know, and none of the cars stopped. I mean, I cross this highway three to four times a day on the weekdays, and I can tell you that very few cars stop for me, and I've had cars on near miss. Like, literally, I could just touch the car as it drove right by. And I'm not saying that crosswalks make difference, but when crosswalks are visible, people are more likely to stop because right now they don't know. They think I'm in the wrong because they don't see a crosswalk. Um, and I just feel like spending $30,000 to paint some grass rocks that are gone in a mere few months is is is not worth our money in any way considering we're painting these because we had we've had kids recently hit by cars um on this highway because there's been no crosswalks. Um, so I mean, if we need to take this to bid to see, I'm I'm more than happy with that because I don't I don't know that I'd be willing to pay $30,000 to throw some paint on the ground because I could do do that.

What do we pass that tonight? contingent engineers review on the requirement for bid law with with the epoxy the epoxy because if if there's only one vendor out there I don't know what the bidding is going to say there is nobody else around no I would say these guys are the [clears throat] pro provider for paper markings in the area in the last decade we can do our due diligence if it were to go off of bid or reach out to a larger pool, but those are going to be out of state folks.

I'd make a motion to send it out to bid to do the epoxy and if it's only the one, then move forward with it. I would sufficient for you. Okay. And I would recommend I guess us reviewing bid law before Yeah. making that full recommendation. Yeah. what he said. What he said. Engineer to review bid law. Engineer review bid law. Okay. Thank you. Okay. We have a motion in a second. Call roll. Commissioners York. Hi. Farers. Hi. Piggers. Hi. Carlson. Hi. Mayor Lstrom.

I Okay. Next on the agenda is the loader rental agreement. Um, Decker Equipment and Rentals have submitted a rental agreement for whatever hunk, however you say that. It's an eight-wheel loader for winter season. The rental agreement is for $5,97.60 per month. What have we been paying? Uh, right around that. Right around that. Okay. Um, the what the number of hours that were available were a little different. Um, previously we've gone with case out of Sou Falls. Oh yeah.

But got this local quote from Decker here. So it was it was competitive with uh what else is out there and what we paid in the past and the equipment will work with our attachments. Okay. That was I just I made note that it said Decker equipment is good with cutting a hole in the cab of loader on agreement. And I I was wondering what what is that for? Yeah. Are we cutting a hole in it? We need the the oh gosh the forget what it's called, but the the attachment we put on the front of it that that can turn into a blade or a box cage.

The Yeah, the cage box. Um in order to operate it [cough] a hole in the cap get the controls in there. So yeah, that was a I mean it is a sticking point, right? Are you going to let us do this? And and they were fine with that. I'm looking at the quote. We pay sales tax. We we don't pay sales tax, but is this considered a use tax as opposed to a sales tax? You do pay use tax. Well, we won't pay. We don't have to.

And what month were you looking? I don't see a month. When were you thinking about starting this? It says on here start 18th of September 2025 and ends the best is October of 2025. So that doesn't make any sense. It starts and ends before right now. Do you know what month we normally pick that up? I'm not sure what month we normally pick it up. It's been kind of contingent on the the weather. Last year we were like hold up. Yeah. Maybe should discuss this, but I guess I being that close, it'd be nice not to pick it up until it's in the 10-day forecast that we might need. Yeah. And it's not in the 10day forecast right now. No, it's not.

November is looking pretty good. So, would this contract only start the first month we need it or it starts like right now and it just sits there? That's what my question is. Yeah. I I honestly don't know the answer to that. And I don't know if they would say, well, if they have someone else that comes in and wants it for two months, if we don't pick it up right away, then we're so or not. I don't think so. We've committed to a pretty long-term rental with whether we pick it up in November or December. Last year, we didn't know it, but it didn't pay to have a second motor last year.

I hope that's the case. We need more trail. Yep. The same. I did not say cold. I said snow. I'll make the motion that we accept this without the sales tax if that's what it is. And if they're willing to work with us on start date and end date and end date, that'll be my motion. So, we're going to have to table it. I'll second it. Okay. Any other discussion? Not roll. Commissioners Garver. Hi. Figurers. Hi.

Carlson. Hi. York. Hi. Marilyn Stro. Hi. Okay, that concludes all the items on the agenda for the evening. Um, we'll have Commissioner Dialogue. Paul, do you have anything? Um, I brought it up before. We had a couple people ask flood lights at the pool. Are they on for a reason at night? If not, we need to get them shut off.

They were on last night. The ones attached to the building. One's pretty high. No. Okay. I can see maybe one smaller dimmer light, but I I can't imagine what that electricity is for two big lights being on. Okay. Anything else? No. Jackie,

no. Um there was a um meeting tonight up at the high school for internet safety that DCI put on. Um I obviously was not there but my husband went up there. Um and he said it was well attended which is good. So hopefully our kids including mine learned some things. Um, so that was good that the the school was able to um get that in our town and DCI was willing to come out here and do that for us.

Yes, indeed. And the kids, some of the kids, high school kids that did attend would get extra credit for their class. So, that was nice. Do you have anything, Chris? I have nothing. You have nothing. Okay. I can't think of anything that I have. So we don't know that. So I'll entertain a motion to adjurnn motion. Chris got the motion. Second. Okay. [clears throat] Call roll. Commissioners Pigers. Hi Carlson. Hi York. Hi Garver. Hi. Hi. [clears throat]

Glad to [snorts] be that wrong. You better be 104. I am.