Planning Board - Regular Meeting

She's usually here by now. Is the hour on? Yep. Yep. Thanks, Paul. If you go back in the middle, if not in the middle, there's a lot of things you can say. All right.

I heard an audience. I don't hear it repeating. Is that a ghost?

Yes.

We're here.

No, we're not. Okay.

Oh, sorry.

Oh, I remember that. No, this is kind of, yes.

Anywhere from dollar? I haven't heard.

Yeah, I'll see. That's exactly what it was. Someone asked him, you know,

Commission. Because. Thank you. Thank you. Thank you.

Yes, I can.

We have the agenda for today. No. There was an agenda sent to Kathy to be able to print that, right?

Yeah, I know I got one by email and she needs it. Okay.

Yeah. Yeah. Yeah. Thank you.

Yeah, he's getting our agenda. He's getting our agenda.

Yeah. Yeah. Yeah. Yeah. Yeah. Yeah. Yeah.

Yeah.

Who wants to take notes for the meeting? What's that? If you want to, you don't have to. Do you want the spare copies?

I don't think I want to be on time.

Oh, what is the minutes for Dawn in case she does show up?

She does show up. I'll give her this agenda. Okay.

Do you have the attendance taken down? Okay. You should be able to call the meeting to order at 6.02.

All in favor?

Meeting minutes are accepted. Do you know if there's anything in the permit log?

We're now in between. And. For.

Yeah. Yeah.

You can't get into the folder now? I don't know what that means. Yeah. so i can't get there i'm going to try it at home and then i'll go find out why i can't get there i'm sure it's not hugely different from last for my last meeting

Now, the permit process and documentation, that's kind of been updated now, right? Because of the new log.

I don't know anything about the permit process. I've never seen a process document from anyone. Yeah. But as far as the log goes.

The log was working.

I entered the log for last year and this year. Yeah.

Yeah.

Yeah.

And it seemed like they were putting information in when they got it.

Yeah. The last one we looked at was for $31.

Right. Okay.

Yeah.

So, yeah, I just can't get at it for some reason. I'll try tomorrow. Maybe there's something I need to log into with Google. I don't know. Okay. But if I did, I shouldn't be able to get to this. Yeah, but I'll try it and then I'll see if something changed. I'll call the office

so have we heard anything back from on the uh from the slide board on the cemetery ordinance uh so there were some proposed changes and i believe diane had received them yeah um i can get those over to you guys okay i think it just needs a little bit more revision Okay. We're stuck between some warning.

Oh, okay. All right. If that happens. And the planning board ordinance.

So we originally discussed about the OneDrive. Turns out with the email accounts that are provided to the planning board, it'll be another additional cost to get OneDrive access. Oh, yeah. That one, I'm not sure we had to vote on it again because we originally voted to make an amendment to add the use of OneDrive. So we're still currently looking into how we can go about doing that without absorbing any more costs. Yeah.

So if it does cost more money, are we kind of going to be hanging until the next fiscal year?

No, I think the planning board ordinance will be approved either way. It's going to find out if we can make the one drive thing or what type of system we're going to use, whether it's storing it on a computer here. It's really interested in version control and making sure everybody's all on the same page and just like one red line copy floating out there and things like that. Yeah.

You know, the author access for the appropriate people and read all the access.

Yeah. That would be the, we have some potential ideas and I think that's one of our next steps is making sure the proper people have author access. Being able to have author versus. Yeah.

Okay. And you have access to our current folder.

Yes. I believe Diana sent that to me.

Have you tried it?

Yes, I tried.

And you were able to get in.

Yeah.

So you can get at the work we're doing now.

Yeah. There's just so much in there, too. Yeah, there's a ton. Yeah. And, you know, ideally it would be nice to have it on some type of town drive or something. Absolutely. In case, you know, something ever happens.

I don't know why it shouldn't be public.

Yeah.

All of this stuff is secret.

Yeah. Yeah. It's okay. It's all part of the town.

Something that, yeah. Yeah. That's why I was asking about, you know, versus author, as long as there's strict controls, I mean, yeah.

And that's why. Right. Yeah. That's why I like one drive so much as you control all that stuff.

Yeah.

So you're going to get us an update on what tools are going to be used in the meantime. Yeah. Just keep using what we have. Yeah. I think we gave everybody else access. Oh. I'm not sure if they went in or not.

Yep. I can find that out too. Make sure.

Yeah. Not in secret.

Yeah.

Yeah. So the sewer ordinance has been tabled until substantial changes.

Yeah. We kind of Kind of felt like that some changes made. Yeah, but not a lot. Yeah, and it's already withheld some legal scrutiny from what I understand. So unless there's some type of significant change.

It's going to hold off.

Yeah. We appreciate all the work you guys have done towards it.

Yeah, it's all working towards a goal.

Yeah.

So how much do we have left in the file thing now?

Not much.

Perfect. That's the perfect answer.

Just a few papers left in the drawer. I mean, half hours worth, maybe, if that.

So this stuff, is this something that we should carry to where it's going to be going? Or is somebody else going to pick it up?

No, we have to, once we purge, you've kind of got things organized. The next step is to come up with a label list of what's inside the box, because that's got a long title box. So once you've gone through everything, you've kind of organized everything, then we can start labeling things, boxing them up, where they go after that all up.

Yeah. Okay.

But that's the next step. First, let's toss whatever doesn't need to be in there anymore. Right. But I think we're close.

Very good.

90%. I'm going to put 90% complete in the notes.

Yeah, on emptying the files, yeah. And then the next step. Project manager brain.

I need to know percent complete, please. ordinances. Is that what we're doing next?

Yes, that's the next step we're on.

So that's kind of a dual topic, right?

Yeah, it's going to be long because we've got like three or four different ordinances we've got to go through with the new regulations.

Let's back up. We're going to have to talk about this in conjunction with the comp plan.

Yes, absolutely.

So

Because that's the first that's coming right up, right?

First working session, which is on land use, current land use. And the second working session, which is on housing. And these sessions are intended to build on each other. of information from session one, periods of session two, periods of session three.

Yeah, you should be talking about the charrettes.

That's how this works. So it's the closing date for people to voice which session they would prefer to go to or if they can make it to both. This for session one and session two is going to be next week. tuesday the 8th so i think that we should ask the time office to one more time that people know that we're looking for input especially in those two sessions because the last two sessions the ones in october we'll leave those polls open for a little while longer because we've got time yeah um but that'll be up until the 20th of september So people can voice their opinion on the first two until the 8th, on the 3rd and 4th until the 20th. Okay, so that's day one. Right now, it's looking like unless something changes, the sessions are going to be Wednesday the 16th. Yeah, that means... Wednesday the 30th. People are entering Wednesday dates on those two sessions, Wednesday evening. Provided we don't get more feedback, but no, we want to know. So our next working session that we put on the calendar was for, so the 8th is the last day to pull. The 9th is our next working session. And what we're doing in that working session is twofold. We're going to be working on kind of the nuts and bolts of running the meeting. Does that make sense? Yes. Because that meeting will literally be the following week. Oh, the 16th is what it's looking like. Right. So, you know, flip charts and sticky notes and who's speaking to what and the timing of all of that.

Do we have any speakers?

Well, what else do we need? So that's what we're doing on the 9th. Part one of a working session. Part two was we were going to pick one of the four ordinances that need to be looked at for the legislation that came through the state to see if we need to. So we didn't want to, you know, boil the ocean, right? We'll take a look at one and pick one of them to look at. So the ninth working session is... is an important one. Is it the last one we have before the 16th? When we have our, either one, the 13th or the 16th, right? We don't have another planning board meeting until after that first session.

Okay. What was the time of the work session on the 9th?

That's at 6 o'clock. 6 o'clock.

Okay.

So I feel like that's kind of a big one.

Oh, yeah, it is. That's huge.

You know, we spent time in our last working session going through that, the first four chapters. I know we had it early, so you couldn't make it, but Diane just sent that out on a PDF, those four chapters. Okay. So please, if you get a chance, take a look at them.

Yeah.

Because any last-minute edits, they have them on the night. And then also, like I said, who's bringing treats and that kind of thing. Just meeting how we're going to run it. Okay. So that's a lot, haven't I?

Yeah. Busy day.

I'm going to send a note unless there's objection. I'm going to send a note to the town office to please advertise that date of the 8th for those two posts.

For those first two polls.

Can't she put that right on the sign? Oh, right up front. I'm also going to ask if anybody stepped into the office to voice an opinion. Because we're worried that And I don't know if you guys have a preference. Do you care which ordinance or do you just want to pick one, one mark?

What were they again?

Four of them. Yeah.

What were the orders of the end?

That's your father's name. I think we just forgot. That's your father's name. We probably know it wasn't. It's not. Yeah, minimum lot size, cluster housing, and subdivision.

Minimum lot size and subdivisions are one, aren't they?

It's housing and minimum lot. My chicken scratch could be gone, too. Seems like housing in minimum let. We should look at hers.

Probably. Because the new regulations do affect them.

Well, those are the three. But we're not going to do all three. Yeah.

And cluster housing, I don't know. I don't know if you're already in cluster housing, if you can have accessory dwelling units.

Yeah, it's kind of cloudy.

Okay. Sounds like that would be a little too congested.

Because.

So we're going to tackle the housing and minimum walk size on the 9th.

I think that's probably it. I don't know what you can say about that.

Yeah, me either. I think we already know the process for it.

Oh, yeah. We have not heard that it has been. So Kathy just said no, it has not. Have you received yet? Yes, it has. No, it hasn't.

No.

No. Yeah.

No, I said we have not heard that it has been received.

Does anybody have any ideas about an alternate?

I don't think so.

Do you? I haven't really asked around yet. Do you have any ideas? Not really. I mean, it just depends on if I can think of somebody that would be interested in doing it.

I missed the question.

Oh, we're pursuing an alternate for the planning board now.

I'm tired of leaving it on the agenda, so we can keep thinking about it.

Yes, we're done with that.

So those first four chapters are sent over to ChatData for an insight board, ones that we'll use in session one. I think that we'll probably need, unless we can do it on the 17th, Because we have two chapters we need to have ready before session two. We've gone through that same process we just went through. Here's a single slide. So we either do that and the 17th at the planning board meeting or we have another working session sometime in the week of the 20th.

The week of the 20th? So between the 17th and the 20th? Yeah, right.

Unless we can, I mean, I think it's on the two chapters for that. Let's see, I remember my notes. But the first four should be ready. Oh, please. You may have that in there. So it's population and demographics. That's an exciting chapter, as I thought.

Yeah.

Transportation and people. It's a little dry. Yeah, we need to talk about maybe some best speakers. We've talked about that. It could bring some housing styles to look at, things like that. So I think that in 2017, we should probably do some work ahead on this one. As far as the First one, I think we've gotten all of our maps, but I'll have to check with Diane. First four chapters we've gone through. We're working on getting more information in the suit. I think that's it.

Can I ask a question regarding that? What are you asking in regards to the SOAR rates?

I'm looking for the average.

Average. This was the last thing I saw.

Billing, like the average amount they bill for the quarter. Oh.

Do we have an average revenue per quarter that is brought in from sewer dunes? But it's not that we couldn't have a session about that information. Now, it's just that there's a lot of metrics that we're looking at in these documents, because that's how you measure progress, right? Here's what we were. Here's what our goal is. Other things that we had talked about. Just kind of. Well, I guess just want to go back on that once again. So are we going to need a meeting rules chart that we come up with?

Right. So do you think we need another working session after the 17th?

I think we're probably going to need one, but we can film it up.

Maybe on that Friday, the 18th.

See what works for everybody. But we meet on the 9th. So I suggest we should firm it up then. Just so we're staying in front. Yeah, it rushed at the end. And we've already sent those over to the stock board. We asked Kathy to do that. So that's done. We got them today.

That's the first group, the inventory captors.

First four is what our email was. Yeah, those will be used in session one as part of what we're using as session one for land use. That's it. That's the end of our agenda.

It says plan ahead for the first public charrette. Do we have any... Yeah, I know. Do we have... Do we have any speakers for that? Or is it just going to be?

Yeah. Yeah, I think so. Do you have a date yet? No. So we can cancel out that. It should be up until the 8th.

As it stands right now, it should be Wednesday, the 16th.

So people have until next Tuesday to kind of tell us which one that you need. Have you gotten much response? for the first two sessions, and then we open until the 20th for session three and four. Every time we post something on Facebook or remind people, we get a couple more people who reach out to us. 14 and 15 so far. Better than nothing.

Sadly is not what we expected.

Some of these are . I'll see.

No, is there any new business?

I just want to, you know, Diana's done doing some. Doing what? Oh yeah. And I want to start looking at the next two chapters to see if we need anything. But those were pretty, those were done. Those were a lot of really dry metrics, as I recall.

Yeah.

But it seemed like we could get a more sudden, get a little more interesting. And I want to go back and do the next two chapters so we're not like, like I said, up against it. If you have time to get in there and look.

Okay. Yeah. Yeah. So those next two chapters are for the next two meetings, though?

That's for our housing. It's for session two.

Okay.

So we have four chapters we were going to lose in session one. Two chapters we're losing on session two. We probably should look at what's in session three, although we do have time. Before that one hits us.

So I'm going to ask a random question. Would you like the office to save a couple of paper boxes for your staffs?

Yeah, we're almost there. What we have to do next, we're almost done purging, but what we have to do next is the end of a powder sheet. So I think we have... five different kinds of things sitting over there. Permits, like a permit pile, an ordinance pile, maps, I think, reports. So if we could box those up maybe by what they are, that would be much easier. I think she gave us about three numbers. We could probably use a couple more. Right now I'm just stacking stuff. Yeah. Actually, I'm going to keep saying yeah that'd be really helpful session three the town history this is where i think we wanted speakers and it's not history and recreation are the two that we have to have done for that session i think it would be nice to have someone from historical, as long as they can keep it in context, right? About what we're trying to, and maybe time limits on what we're talking about and a little focused energy on what we're trying to achieve, right? But also, club presidents, I think would be, and maybe the LAA, just some ideas, I think people we could invite whether it was the ATV Club, Envision, Future, Snowmobile Club. So those are pretty close, though, I feel like, especially the top history one. We need to change that one. The last one was economy and economic development, fiscal capacity and capital investment. I started looking at some of this stuff today. Because one of the toolkits you were talking about was tips. I don't know. I could explain tip to somebody. Could you explain tip to somebody?

Not really. Tax incentive, right?

So I started looking for tax and finance. Explain it to me with an A. There is no such thing. Give me a pictogram of a TIF. Because, you know, if it's something that we're going to talk to you about that session, we'll need to be able to explain it and be cleaning to me.

I'm not good with finance, but... A GPT TIF explanation for... Right.

I've done that. I mean, I'm like, you've got to wrap your head around it a couple of times, but... So that session, I feel like we'll have to do some F sharp hop for her. But maybe Diane's got some ideas. She said she was going to work out some kind of picture for us to use. Session three will be easy.

Yeah.

And those chapters are pretty done. And I don't think they need much editing.

And we'll have speakers.

Yeah, that's going to be real fun to explain to people.

It's, yeah.

And I know most of the people in town are not going to like it.

No, that's why we have never had one.

Yeah.

That's a hard sell. What's that?

The TIFF is a hard sell. Yeah, it is.

People are very strong in their belief.

Oh, yeah. Yeah.

Yeah. And we have also never really felt that we had

Enough.

Well, enough staff to be able to manage the paperwork and this and that and everything else that goes along with them.

Yeah. Those are the hows. Those are the hows. That's later. Here's where we're at.

The hows are in J.

And then you prioritize and then you do the hows.

That's like step four.

Yeah. That's all I got. You got anything?

Where does the TIF come into play as far as our meetings?

It's in session four, future and youth. You get time to sweat about it, don't you? Yeah. Maybe I can figure it out before that session myself. We'll see.

Well, even looking through it, trying to figure out where the freeze district would be is not easy.

Yeah, that's what I don't understand either, but somebody can explain it.

We've had consultants come in and talk to us about it as a board, and it's great.

My own boss would be like, oh, it's this, this, this, and this.

You know, that's the thing, though. The ones that we've had come in, I'm like, you almost get the impression. Probably. Because I don't know. Finance people. Yeah.

And that's what I mean. Like we need some way to make it easier to understand. And just draw me a picture. I told Dinah this a while ago. I'm like, I understand that there's potential here that we can unlock as a town, but I'm still not there. And I've done a lot of financial things in my career. So I'm still trying to, and if it's taken you two or three times of explaining it to me, I feel like I'm a pretty smart person. If I'm not catching on just by you talking to me, then we need something else. I need a picture or a drawing or something. Money here, money here. You know, sometimes my visual ins and outs. You know, I could even do that ledger ins and outs. If you do that for me, I can follow along. But that's one of the things we need to talk about because it is a tool we could use to But if people don't understand it and can't explain it, why are we talking about it?

How do you implement it?

I am starting to worry about that one a little bit. Well, in order for it to work, you adequately talk about it. And so people can ask questions or like I can ask questions. I don't even know if this is a good idea.

In order to make use of it, you have to have an area where people want to develop. Right. But not raise the value because you're going to freeze it.

Right. Because you're going to freeze it.

And then they use the extra income to put into, say, business. Sewer rates.

Yes.

Or improving the sewer roads.

Putting in the cement pad at our transfer station.

It doesn't work if there's nobody willing to develop.

Exactly.

If there's nobody willing to develop.

The things that we're excited to talk about, those whole growth areas. Yeah.

Yeah. like businesses and stuff like that. Or they mentioned parks. I mean, who's going to work on the parks around Canton? You know?

Well, if FEMA has their way, there won't be any. Yeah. Oh, no. Oh, yeah. Yeah. That was one of the things that they tagged us on. We're trying to win that battle. Not entirely sure we're going to. That'd be sad.

Yeah, so that's going to be a tough one. Well, I mean, they've got land right across the road here that's been up for sale.

For years. Has it been that long? Gosh.

I mean, it'd be great to get that developed, but into what?

The big thing that I've heard ever since I've been on the board is there's multiple people that would love to have, even if it wasn't a full service bank, just the kiosk, you know, I can, you know, I can make a deposit. I can do a draw.

Yeah.

Because half the time the ATM machines aren't working. Yeah. Yeah. You know, if there's something that's actually affiliated. You're going to come to these sessions. This is the kind of feedback that. Yeah. Well, year 10 unheard a lot.

Yeah.

Well, yeah, that would be a good idea. I don't know if you could freeze the property value now because it's not developed at all.

Right. Yeah.

You know, that's, yeah. I think the town would rather see it developed and then get the tax money from it.

Yeah.

And then if you want to do more developments later, freeze it so that that can go somewhere.

I think, and this is just coming from my point of view, because we have so much property that we can't do anything with. I think people are hesitant to.

Now, what do you mean can't?

The FEMA buyout, we can't do anything with.

Nothing at all? You can't drive on it?

Well, as far as anything that is.

You cannot develop it right into something. And we're not even supposed to work on it.

No, but a lot of them have driveways.

Oh, no, they're taking them out.

So you can't camp on them?

If it's not a permanent structure. Exactly. But you can't develop a campground because you can't make money off of it.

You're not allowed to make money off it.

Nope. That's why we don't charge for the haunted trail.

I didn't know that.

Yeah.

Well, that sucks.

Daniel really liked the campground idea.

Well, not necessarily a campground, but like a hiking campsite. But the key is you can't make money off it. Well, that sucks.

What about donations? I don't know. That's not specifically worded anywhere, but the premise is that the town does not financially benefit from that land.

Because you can't have water on it. You can't have water on it.

The water flows over it anyways.

But they want it to look like one place that they tagged us on in their report. Somebody, and it's across from their property, they keep the buy-up property mowed. I mean, yeah. We're not having to pay to have it mowed. But they had a like a get-together at their house, and they put Christmas lights around a tree. Oh, no, no, no. So, yeah, it's extreme in my thought process, but it is supposed to be like it's out on the prairie. I mean, dead.

Yeah, they want it bush-hopped. Exactly. That's what I was just saying. They want it natural, but have it bush-hopped.

Well, that's not natural. I can show them natural. Sure as hell don't look like that.

Yeah. Yeah, it is. It's been intriguing, shall we say. Yeah.

What a mess.

Yeah.

Well, the rally is open for the first two sessions until Tuesday.

Yeah. See, I will attend something. I just don't know what to do. I'm more of a, okay, I'll make it work.

They're meant to build on each other. Yeah. So the output from session one feeds into session two. What's the dates for session one? So that's what I mean. We have a rally out there. You should have gotten a postcard. I hope you got a postcard. All right. That says, go tell us which date that you prefer.

Because I'm going to be gone for a good month. So, Robin, this is...

That wrong. So could you, it might be beneficial if you check for the town office and made sure that our Alden Hill residents and Canton Mount Road residents got those postcards because they went to Canton post holders and their addresses go through jazz.

Alden Hill Road.

Tessier Road. T-E-S-S-I-E-R. And Canton Mountain Road. Because they have J addresses, but they're King residents, so.

We had a Hartford resident who gets them hound, or, you know, is a King. Yeah.

Oh, yeah, a lot of them. Yeah.

Yeah, so they got our... Yeah.

But I thought of that the other day. Yeah, I was one of those in the middle of doing something, and then I forgot about it, but... I wonder if we can't stick a...

I'm just sending out boxes. There can't be that many boxes, right?

Probably talking about 20 households around about.

Roughly, yeah. About 10 years before all the known as 1, 2, 3, 4, 1, 2, 3, 4, 1, 2, 3, 4, 1, 2, 3, 4, 1, 2, 3, 4. Yeah, it's closer to 12 or 15, but yeah.

I'm going to ask Kathy to please advertise those again on the bottom page.

Yeah, but I know a lot of those... Because like I said, yeah, a lot of people don't. Yep.

Are there any Canton residents that have Hartford pills?

Not that I'm aware of.

Okay.

And again, not that I'm aware of, which...

That's a good heads up. It looks like, Robin, it's going to be, at least based on the rally results right now, for those first two sessions, we're going to leave the other October sessions open a little longer. That'll be the 16th and 30th. So people are preferring Wednesday night over the Sunday dates. Interestingly.

Yes.

I like that, you know. We avoided football games. I've been picking on those Sunday dates.

Yeah, but I think people are like, oh my gosh, it's a weekend. It's a Sunday. I just want to relax before I have to face my day.

Yeah, I get it.

All right. Anything else we need to discuss?

I have a question. Yeah, go ahead. Does the planning board have any history with the 36 Ranger Railroad? By the permitting process last year.

36 Ranger Mill.

Yeah.

Not that I recall.

I was just curious. No, they don't need residents. That's a residence, I assume. No, it's by a...

It's where the water district test was. It's by a property. It was... Most everybody saw... Was Dave Strats when it was bought out?

Yeah, no, I don't recall anything coming through the planning board for that. For doing the test wells, you mean?

Yeah, I didn't know if there was a permanent process through the planning board through that.

Not that we recall.

No.

No?

The only thing we had was a guy putting an addition on his house.

Huh?

Did he do anything with wells?

No.

Huh?

Nothing came through that we heard about anyways. Yeah. The only thing we had with one guy that had an addition to his house was about setbacks. And they used the previous setback. Yeah. That still hasn't started yet, right?

They just sent their second round of letters out to adjoining landowners in regards to filing their decommissioning plan with the state okay so they as far as physical work has been yeah they don't start soon they ain't started till spring yeah not on that land okay anything else

I actually can't share.

I second. Off air.

That's a hard sell.

I was going to say, that sounds like us.

648.

That would be a big box. I know as they unpack more stuff, there'll be more boxes for you to have. Because the boxes have to bring you more.

So sorry. We're getting boxes, Seth.

No, no, no. Empty boxes to put stuff into. From this. Yes.

And wait, we're getting boxes coming?

Empty boxes. Yeah. Oh, yeah.