Planning Board - Regular Meeting

I'm going to call the meeting board. We'll call this meeting to order. This is a regular meeting of the City of Callaway Board of Commissioners. It is Tuesday, August 25th, 2026. It's 6 PM. If y'all will stand with me, Commissioner Pelletier will do the invocation. Commissioner Ayers, please lead us in the pledge.

All right, Lord, we thank you for allowing us to gather today, and we pray for your guidance in making decisions for our citizens in our city. We thank you for our first responders, and we ask you to bless them and keep them and their families safe. We thank you for our citizens and employees that make Callaway a great place to be, and we pray for them and bless them with peace and success. In God's name we pray. Amen. Amen.

I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

City Clerk, please do a roll call.

Commissioner Maruzzo?

Here.

Commissioner Griggs?

Here.

Commissioner Pelletier? Here. Commissioner Ayers? Here, ma'am. Mayor Henderson? Here.

I'll let everybody get seated, because I think they're here for our next item. OK, our next item, and I'm going to go ahead and read this on the record, and then I will come down there in the front. OK, City of Callaway proclamation honoring Earlene Banner on her 98th birthday. Whereas the City of Callaway is honored to recognize Mrs. Earlene Banner, who celebrated her 98th birthday on August 15, 2026. And whereas Mrs. Banner was originally from Decoy, Illinois, and after her husband's military career brought their family to the Florida Panhandle, the family chose to make Callaway their home and has remained a valued part of the community for more than 50 years. And whereas Mrs. Banner and her husband raised five children, all of whom attended school in Bay County, and four of her five children chose to remain in Bay County after completing their education, including her daughter, Deborah Griggs, who continues to call Calloway home. And whereas Mrs. Banner dedicated 20 years of her life to serving customers at the Tyndall Air Force Base community through her work at the Tyndall Base Exchange, where she ultimately became manager of the Four Seasons shop before her retirement, And whereas throughout her more than five decades in Callaway, Mrs. Banner has built lasting friendships and connections throughout the community, including a friendship with former Callaway Commissioner George Smith, whom she has known for more than 60 years. And whereas reaching the age of 98 is an extraordinary milestone, representing nearly a century of memories, family, friendships, service, and experiences, And Mrs. Banner's life story is woven into the history and heritage of Callaway and Bay County. And whereas the city of Callaway recognizes the importance of honoring those residents whose lives and families have helped shape our community. And we are proud to celebrate Mrs. Banner and the remarkable milestone of her 98th birthday. Now, therefore, be it proclaimed that the city of Callaway, Florida, hereby recognizes and honors Earline Banner on the occasion of her 98th birthday, celebrating more than 50 years as a cherished member of the Callaway community and recognizing the many contributions she has made through her family, career, friendships, and years of community life. Be it further proclaimed that the City Commission and citizens of Callaway extend their heartfelt congratulations and warmest wishes to Mrs. Banner for a very happy 98th birthday and many more years filled with family, friendship, laughter, and of course, plenty of bingo. In witness they read, I here unto set my hand and cause the official seal of the city of Callaway, Florida to be affixed this day of August 2026. Gentlemen, would you all like to join me? And we'll present this to Ms. Banner and her family. If you want to stay right there, we can do this right here. You want to have y'all do this so you can get a picture of her. You look so pretty in your purple. I don't want to hide y'all. I threw a couple of dragon fruit in there, too, so if you guys like tradition.

I kind of like cherry. Oh, I like that. They've got a dragon fruit in there, too.

In addition to that, I'd like someone to give a brick for William Banner, my husband. He was a good man too, and he was a good veteran. Yes. The next wall, we'll grab a brick for him.

Thank you. Bill.

Well, we'll let you go ahead with your picture taking, and thank you for coming. Thank you all for coming. Thank you. Thank you.

Thank you. Thank you. I'll tour you. Open up the floor real quick. They want to go on the floor real quick. Come on, I'm taking two to one. Two to one, how much do you want? Come on, two, two. Yes or no?

Come on, take it. No? Okay, you take it.

He's actually the one that's struggling. Hey, baby, how you doing?

When he talks, you just gotta know. I don't care. He deserves it. We're gonna say no here, then, huh? Then I know her daughter said I talked to her daughter.

Who's that lawyer guy?

He keeps us out of trouble.

Why don't we pay him to verify? I don't know.

No, you're good.

No, you're fine.

We're agents, so we have to say hello.

OK, we'll go ahead and pick up this meeting now. Do we have any additions or deletions to the agenda, city manager?

Yes, ma'am. We're asking to add a bid award for the air conditioning replacements here in the Arts and Conference Center. We open the bids today.

Do we have a motion to add this item?

Motion to add LS 2026, 11 air conditioner replacement.

Second. OK, we've got a motion and a second. So all in favor of adding the item, say aye. Aye. Any opposed? OK, so that will become item number four. And I think everybody knows the public participation direct instruction. But just in case, if you want to speak on an item, when I call for public participation, indicate that you want to speak. When you're recognized, come to the podium. State your name and address for the record, if you so choose. And then your three minutes start. Same thing when we get to non-agenda item, public participation. So we will go on to approval of the minutes. We've got the minutes of the August 11th regular board meeting and the August 25th, no, the August 11th budget workshop. The August 12th, I'm sorry. No, it says August 25th, but they were both the 11th.

No, the regular meeting was the 11th. The budget workshop was the next day on the 12th.

I could beat it.

I thought it was the same day.

That was the first one. The first workshop.

Okay, okay. So it's the 11th and the 12th. Correct. Okay. Anyway, we have two sets of minutes. So, yes, we've got them.

I have a question on the second set. The budget workshop, it says general government salaries decrease. Did we just move that?

What did that mean?

Okay, in general government, the only salary that we had was the

of a person that was shared with Tim Laguerre that was maintenance. So we decreased that position and we moved full time into leisure services. But you moved it.

Yes, but that.

There's really no decrease.

No, but that department decreased. It went to another department, so that department decreased.

Yeah, but it doesn't say that. It says general government salaries.

Right, general government is the department.

Yeah, that was it.

That's the department and salaries in that department decreased.

It's just misleading. OK. That's why I asked.

OK. Anything else anybody have? And if not, I would entertain a motion for one or both sets of minutes.

Motion to approve the August 11 regular meeting and August 12 as amended budget meeting. Second.

OK, we've got a motion and a second to approve both sets of minutes. All in favor say aye. Aye. Any opposed? No fair. Motion carries. The financial statements are there. I'm sure Mr. Thompson would be glad to speak to any of you if you have questions about the statements. I can't believe we're almost to the end of another year.

Numbers are getting smaller and smaller.

Time flies when you're having fun. Yep. And as you get older, we were just talking about that, weren't we? Yeah. It keeps going faster and faster. Okay, we will go on to our regular agenda. Item number one, ordinance number 1151, rezoning a property located at 5203 East 4th Street. City Attorney.

First reading, ordinance number 1151. An ordinance rezoning from residential multifamily medium density to R5 residential single family that certain parts of the land lying within the city of Callaway, Florida containing approximately 2.888 acres located at 5203 East 4th Street. Partial ID 24417000000, all is more particularly described in the body of the ordinance. Repealing all ordinances or parts of ordinances in conflict herewith and providing that this ordinance shall take effect immediately upon passage.

City Manager. Okay, and unfortunately Mr. Fry is out on medical, so I get to do this. Application for the property is 2.888 acres. The current zoning is residential multi-family medium density, and they're requesting to go to an R5 residential single family. It will have to be planted. A development order will have to come before the Commission at a later time. That will include stormwater and everything else. So Mr. Fry just said this is strictly the rezoning.

No brainer. Yeah. Anytime you're going from multi to single, you've been going the other direction for some time. That's right.

So this is good to go that way.

Anybody have any question or comment for City Manager?

Planning Board did meet and they unanimously recommended approval.

They got to watch that and they talked about the conceptual is they only wanted 10 houses, use the existing roads that are there with minor things. That way they're actually good sized lots, not just going to be clumped on top of each other.

If nobody up here has anything, did anybody in the audience want to comment on the rezoning of this property? No? I don't see anybody. So it's back to us. You can either ask a question or make a motion, whatever.

I'll make a motion to... Move forward to first reading of ordinance number 1151, rezoning a property located at 5203 East 4th Street, parcel ID 24417-000-000. Second.

Okay, we've got a motion and a second. Is there any discussion? If not, is there any clerk? Commissioner Bartzell? Yes.

Commissioner Griggs? Yes. Commissioner Pelletier? Yes. Commissioner Ayers? Yes. Mayor Henderson?

Yes. OK, we'll move on then to item number two, South Gay Avenue legislative paving DLMP task order.

The state requires CEI on the South Gay Avenue paving project. This is a time and materials contract not to exceed $58,513.

Question or comment from anybody?

No. Was this a bid item? No.

It's engineering. You don't bid engineering.

CEI and engineering, under certain thresholds, we don't have to go out for formal bidding. What's that threshold? $3 million. I think they moved it up to $5 million. $5 million now. We have a $5 million project.

We've got big money. That's right. And this is a time of material contract, however. This is just time, a person being on the site. Correct.

So I will be honest with you. It will probably come up under budget. Because with all the work that we're doing, they're basically going to go down there and mill and repave. It'll be less than a week construction time, I bet. Unless they get into repurposing. I don't know how many of the driveways they have to repurpose.

Did anybody in the audience want to comment?

I'll also say that we did finish up that water main extension today. from the 2-inch galvanized to 6-inch, I believe. Yes, 6-inch. Sorry, I didn't mean to take you. That's okay. Yeah.

Just a clarification. You said CEI doesn't need to be bid out either?

No.

Okay.

Mr. Bohack. These engineers were all bid out. They're on continuing contract. That's correct. They were all bid out. Three or four years to do it. Thank you.

And it's never a bid. It would be an RFQ, which is the problem. If you request for qualifications, then you really don't even know. You would look at their costs, but it's not allowed to be chosen on that. It's always chosen who's by the best firm. So it just keeps down on all the paperwork of having to go through all of that.

Okay. Okay, Mr. Bohat.

Paul Bohat, 7010 Mott Lane. I don't mean to be cantankerous or flippant, but I have a few questions regarding this item. I'll take my answers after I leave the podium. The agreement says, in parentheses, as needed. Who determines when the as needed testing and sampling is needed? Who decides what as needed testing and sampling is needed? Who gets the results of such testing? Who decides what immediate and or long-term actions will be taken according to the as-needed test results? Who determines or evaluates whether or not the action taken remedies the situation prompting the as-needed testing? The agreement also references part-time inspection coverage. Now that's an interesting description. Does it mean once a week? Twice a week? once every other week? Or is it one of those situations where there is an office reference to the part-time inspection, and someone goes, aw, shucks. I'll saddle up and just mosey on down there to take a look-see. Part-time inspection coverage without some sort of clarifying indicator, such as frequency or hours per week, allows for speculative conjecture, such as above, that potentially undermines the perception of trustworthy. At least, that is my opinion. I got it done in less than three minutes. Thank you.

In case anyone, do you want to take that?

I will be more than happy to. This is state legislative paving. They provide all the specs. They provide everything, all the way down from the temperature of the asphalt when it goes down. get into the part-time issue. That would be if they're going to mill the road for two days, nobody has to sit there and watch them mill. They're just taking over the top layer of asphalt. So you always have that in there. But any time any of the major construction is being done, somebody has to be there on site to make sure that it meets the state specs for everything.

Then why part-time without some

Like I said, that could be if they're out there doing some sort of cleanup. We don't have to watch them do cleanup. It would all be based on whatever the painting schedule that they have. Like I said, they don't have to be there the whole entire time for milling. The milling part is just the machine sitting there going through, eating up the top layer to get everything lined out. But when it comes to the construction side, somebody has to be there the whole entire time. They will take temperature of the asphalt. They have to take the, I mean, everything gets into account per state specs. If you would like for me to get your clarification on what part time is, I'll be more than happy to. something that's not spec'd. And that also goes through on the construction side. When the construction company is doing their stuff they have to meet spec. When they go to bill, the bill goes through the CEI and the CEI has to verify their bill before it comes to us for payment.

Okay. Did anybody else want to say anything? Not seeing anybody. It's back to us, gentlemen. Would someone like to make a motion?

Motion to approve the South K Avenue legislative plan. Am I on the wrong one? No, I'm on the right one. DRMP task order. Second.

OK, we've got a motion and a second. If there's no further discussion, all in favor say aye. Aye. Any opposed? We'll go on to agenda item number three, task order Bura Avenue water main upgrade engineering. See the manager.

So if y'all remember, we did an approval to upgrade the water lines down Beulah Avenue. Some of them were a two. We went to six. And in some places, we even went to an eight to loop our system. The eight is what threw us out of compliance. We thought we were going to get by it. And if you all remember, we actually did this on a low key. We did a task order for the extension. We ran Gay and Beulah both through the state. And DEP came back and said Gay was fine because we only maxed out at a six. but because we were upgrading to an 8 on Beulah, that it would require engineering and permitting. We looked over the possibility of dropping down to a 6, but it's not going to give us... enough looping in the system. And it would also kick us out of being able to use impact fees to cover this. And it would have had to come out of the general budget. So we opted to leave it in. This was a more cost-effective way by going ahead and just getting engineer drawings and let him submit to the state for the permits necessary for the water upgrades. Did I talk in circles enough to get y'all confused?

Bigger is better.

And this one it is. It really is. We need to get some, we need to get better pressure and fire protection down.

Anybody up here have anything?

Is this a not to exceed?

Anybody in the audience want to comment on this item?

There's also no variables in this. This is just straight engineering. And the permitting.

We have no public comment. Would someone like to make a motion?

Motion approved. Task Order Hewlett Avenue Water Main Upgrade Engineering. Second.

Okay, we've got a motion and a second. If there's no other discussion, all in favor say aye. Aye. Any opposed? Motion carries. And we will go on to our add-on item. Good award, Ellis 2026-11, air conditioner replacement. City manager or city club?

Staff issued an invitation to bid on August 10th with a closing date of August 25th, which was. Five proposals were, five or three? Three proposals. Three proposals. Three proposals.

Five units.

Yeah. With the mechanical temp right and Parker Services. Parker Services came in at $44,668 as a not to exceed amount and we're requesting to go ahead and award this bid so they can get started. Y'all remember we're using the money that we didn't use for the lighting out here to cover some of the expected costs next year for the air conditioner system here.

Will it cover?

Yeah. You know it.

I took $100,000 of it for this year. Is this all we're going to do? Can we do something else? We're going to. since we didn't use the whole hundred. Correct. But that doesn't mean it's going to be any colder in here, does it?

I don't know.

That's what I'm saying.

It's cold enough. Kevin, this one's working.

This is the only one that's working adequately. With the leftover, can we get sweatshirts? Right. That's right. For some people. Sure.

I have just one quick question. I didn't bring my magnifying glass, but reading through that contract, I don't see where it identifies a warranty period.

There will be a warranty, 100%.

Yeah, I know, but it's not in the contract. I read line by line, and maybe I'm missing it, but in small lines, I didn't bring my magnifying glass, but I don't see any words where it identifies warranty, and if it ain't in writing, I don't think we should award this today until they redo their contract.

I'm sure it's going to be a standard. I know, but what standard?

Every company is different. Every manufacturer is different. So there's no standard warranty on air conditioning. And then the warranty on... We need to identify what the warranty is and what it covers and how many years in writing. So I would like to table this, please.

OK. So we're tabling that so we won't discuss it any more. And then that completes the agenda. We'll go on to commission comments. I really don't have much in this. It doesn't have a lot of bearing on Callaway, but it was something that was pretty neat. And I know we've got at least a couple animal lovers in the audience. I was lucky enough to get to go to a retirement at Tyndall for one of the working military dogs. So I mean, that was the neatest thing. They have a ceremony for him, just like they do for the military members. You know, he got a medal and everything. But now he gets to retire, and he's being adopted by one of his trainers. So he's going to get to live on the couch and watch TV and eat bonbons all day. He doesn't have to. He's not going to be working as a commissioner. or at Walmart or, you know, he's truly going to be retired. But it was a really neat ceremony to get to go to.

He gets to chew up the couch.

Yeah, he might do that. I don't know. They're pretty well trained, I think. Probably would be pretty good. And the other thing on a personal note, I hope y'all don't mind me saying, my sister is having surgery on Thursday, so any positive vibes you can send her way, I would appreciate it. It's not a life and death surgery, it's a hip replacement, but any surgery is scary to me. So I appreciate y'all's good vibes, positive vibes on Thursday for her. And we'll go.

Commissioner Ayers, we'll start with you tonight. Okay, yes, ma'am. Of course. with a couple citizens, passed them on to Eddie. Eddie resolved those issues for me. Also, Trish Berry asked me if she could meet with us and learn about the City of Calaway. I put together a point paper and Eddie added a few things and I put those in your boxes if you hadn't noticed. So we discussed the general State of the City of Callaway. We talked about population, voters, et cetera. Ongoing projects, scheduled projects, forecasted projects. New housing under construction, new housing projects approved. What the police budget percentage is, or what the actual budget is, and the fire department's budget as compared to our Avalor taxes. So that meeting lasts about an hour. She's very friendly. She's very interesting. I did have one other question about the new server that you sent that message out to us today. Are you going to discuss that? I wish I can. Okay. Please do. And my question would be, how old is the old server? That's it.

That's it. That's it.

Commissioner Cochran.

I'm on my call, Mr. Leader.

Okay. Commissioner Briggs.

No. I have a question. I've actually raised it several times. I haven't raised it in a year. Raised it with the city manager, but I'm having difficulty getting on the planning board. The city site to the planning board.

What is it that... From the city's website, the planning board. Trying to bring up the...

So if you go, like here's the planning board, the agendas and all that, this should take you directly to the U2. And then your live is here.

And what did you bring up, if I wanted to bring up last meeting?

It's right here.

Every day right there.

So we have them dated. So it should, they should be in order, but in case not, they are dated on there. So like today says August 25th, then the last planning board meeting, we have it here, August 18th planning board meeting.

If you're like me, when it first popped up and said video, really old one.

That's a commission. Yes, that's because that one that we had a few months ago where the live stream wasn't working and we had to record it and then I had to upload it the next day. That's what that meeting is. So you've got to go right here to where it says live. All of our live streams will be right there. Okay. That's because we had to upload one back when we first started this and the live stream wasn't working one night.

When I click on that, it comes up a commission meeting.

Yeah, it's the January 13th one. But click right here to live. That will bring all of them. If I can figure out a way to flip those, I would.

Can we redirect to that page?

It's all the same. It just goes to streams.

Well, I know how to do it now.

So you just want to hit the live one right here. And I'll get with them. I'll talk to our IT department, see if they know a way to flip those. So when you first go on it, it comes to that live one. I'm just not aware of a way to do that. But I'll get with them and see if it's possible.

Well, the live one or the history. So what you're talking about there is the history.

Yeah, if you go to the live, it has all of them.

I'm resolved.

Thank you.

Well, I spent this morning picking up some screws out of the road with my car tires. So speaking of that, though, we chatted in our budget meeting about discussing our debris pickup. add that to the agenda next time and really dive into discussing it when people are talked about it. Have a little more time to figure out if we can expand it or if it just needs to stay where it's at.

I think we should have a workshop personally. Yeah workshops. It's more than more than just a discussion.

Yeah.

You know because that's I think we'll have a lot of people attend. I know Mr. Shana will be here.

So those are my only things is, can we figure out a time to do a workshop for these items?

Should we do it as one or should that be two separate workshops?

meeting that some people are concerned that it could be an outdated thing and it's pigeonholing a lot of things so just have a workshop and determine if no it's going to stay this way or yeah so that we're not granting waivers for things and I know we had mentioned that the last time we had a request for a waiver I think we talked about how long do you think the workshop will last?

Well, the problem's going to be is that staff's going to have to put something together on debris, you know, because it's been an ongoing problem. We're talking solid waste when we talk debris.

Yes, solid waste.

And, you know, in a lot of our... what is the cost to pick up the city. And personally, in my mind, my observations, and I brought up Camelia, you know, we're not doing what we're supposed to do, you know. So we pick up three loads at one, you know, at three different locations where it should have been one load, and that person should have paid for that. So the rest of us that don't use it, we're paying for that. You know, so, you know, I just, you know,

That situation has been addressed also.

Right. But what I'm saying is that how often does it happen? Because I've done a little survey in Shadow Bay. Out of X number of homes, you only have a few pickups a week. So Mr. Shaner and Don will say, where's this money going? In my neighborhood, I've only used it at my house one time. So where's the money going? And that's what people are asking, at least feedback, not only get from here, My other job.

Fortunately, I can tell you it's in the solid waste enterprise fund.

I know it's in the solid waste, but what I'm saying is the pickups are not there. The numbers are not there on the pickups. The expense might be there, but the number of pickups are not there. So you drive by an entire neighborhood, and I don't know about your neighborhood, I would think that there's something that's just not jiving with the numbers, in my mind. But that's something that staff would have to put together.

But we do have quite a few illegal piles that we end up picking. Well, that's another issue that we're never going to solve.

We're never going to solve that.

But that's where some of that money is going.

does their amnesty day, you know, once or twice a year, I'm not sure how often. Can we do pickups for the city during those days and just pick up everything we can and go down? No, we can't.

You can't take it in business vehicles. It's got to be personal vehicles. So if you want to pick up a whole bunch and take it in your personal vehicle, you can do that.

Can we coordinate with Bay County and see if they'll allow us to do it?

They won't allow it. That's one of the rules that it's got to be personal.

It's got to be personal.

They're businesses.

And let me tell you, the lines are long that day.

Yes, they are.

It's not you go to drive up here and dump. But you better be the first one in line.

Yeah, get there early. There's none separate for commercial vehicles.

Not only Amherst today. I mean, you can go through a commercial. They just charge you the regular rate. Right, yeah, which is about the day to go.

And the only thing we don't know, city managers, There's a pile out there that went up like crazy. there's, you know, we must have some kind of figures out there as to what, what code enforcement is doing when they go out and give a notice that we're not taking code enforcement or solid waste, whoever's doing the notices. You must have some kind of, you know, stats there. How many times we've gone out there.

We have stats.

You know, and that way kind of give us an idea of what the cost would be if we did it. You know, you have some, some, some semblance of is just that we went up $3, and we were in excess last year. And I know you mentioned to me, well, we're using a lot of that for purchase of vehicles in the long run, but also in three vehicles are pretty new in the last two or three years, maybe four years. I don't know. I lose track of time.

I think there's one or two that's on the older side. Right.

They're not older being they're not more than five or six years old.

Right.

Yeah.

But those life expenses are vicious because they're used so much. You can't go over hours. Right. You know. So you could bring to the table. We'll never work for that.

we can make a decision as a commission.

OK. One of the things I've seen as I ride around are mixed piles. Now, very honestly, you look at some of them. In fact, most of the mixed piles are not a problem. The materials in the mixed piles are not a problem if they separate. Right. Because solid waste goes around with two different types of two different trucks.

You know. Three. Pardon? Three, because you've got one that runs the route first. Yeah. So you've got three first.

We'll pick that. You've got one that's the spotter. Yeah, he runs the route first.

Basically, as a citizen, you put out legal material that you have to separate.

And you have two different pickups, yes.

Don't put your... leaves on top of a mattress, for example.

I mean, it would be extreme. Or on top of a dryer or whatever.

And not to get Ron started, but there's the other side and you've got your trash pickup. Now, some of the trash pickups will accept almost anything and some will not. So... Ideally one that will accept everyone.

I don't talk about that.

But in particular size of a can, Ron.

We can, let me get some numbers together and we'll propose a date. If not, we'll set it at the next meeting.

Yeah, that's fine.

That'll give us time to. you every time. Some years we haven't, you know, last year we had a really good year.

We just did. We had a good year. I think as far as other than water breaks, you know, probably the top issue, you know, solid waste is another issue in our city and of course, you know, then we fall into these broke down vehicles all over the place, which is another issue cars up, so obviously we can't do anything about it. Sorry, didn't mean to get in there. That's okay.

Are you finished? I'm finished. Okay. City Clerk, do you have anything for us? No, ma'am. Nothing? Okay. City Manager, it's on you. Alright, I'll be long.

I want to give a quick update on the Sagoshi Drive ditch issue and I hate it that she's not here because I didn't meet with the sheriff's office. They're not going to have inmates available until December but they are using community service workers to go down and clean that ditch on Saturdays and Sundays. We have been out over the last two days and will probably continue for a couple more days. We've been down on the opposite side of her house in that trailer park And we have been cutting back as much vegetation as we can so that they'll have access points to go in. We have not found a single blockage or a tree in that yet. What we are seeing is just on both sides of the ditch, grass is growing up, weeds. It really doesn't prevent flow of water. It may slow it down, but it doesn't prevent it. But we've got them coming in, and they should be starting any week now. And they're just going to come in and start chainsawing and hand doing to try to get us a good clear point. And so like right now, we're going to be using community service workers that have to have hours. That'll be on Saturdays and Sundays currently, and then hopefully in December, whenever some of the inmate crews free up, they will come in and continue until we get it done. So we've put a big dent in it with our stuff the best that we could today, and we're going to continue trying to get that done. There's been, y'all needed information on the sewer capacity. I have all that information. It's taken me a while, but I've been working with Keith Bryan at the county. So currently what's happening is, I mean, I can spit the numbers out. I'll tell you right now, our sewer capacity right now is at 63%. Those are hard confirmed numbers. Water capacity, we're sitting at 40, I mean, 54%. usage and what's available. The county, so our lines, our sewer lines are capable of handling all the sewer that we have with the extension and everything that goes up. The issue comes down to what will the plant hold. We control 40% of the plant. And I'll put these into some stuff and I'll email it out to you.

So the plant has petitioned the DEP.

The plant was built oversized, but it was commissioned for x amount. They are increasing the plant capacity by a million gallons a day. They said they should have that completed within the next couple of months. They'll get their approval letter to expand their processing capabilities by another million. So that will be, when that goes online, that's going to be where we sit at 63%. Currently, as of today, until that expansion happens, we're at 75% of our capacity. So when you look at it roughly right now with the capacity expansion and everything that's happened, we could accommodate approximately 6,500 more homes built within the city before we're going to run out of capacity. That's kind of dumbing it down to where the contract says we use an average of 250 gallons a day of sewer per household.

That's kind of low. Is that low?

Nope. Just not. That's the average. I never looked at our water bill. I don't know.

Yeah. I don't pay it. Well, we pay it, but...

When the capacity goes up, we'll get basically another 400,000 gallons a day. 75% right now in Seward, what is the water?

But they are expanding the water. I agreed that last time the Bay County is putting three more filters in, and it's going to increase 10 million gallons. So your answer is incorrect. You need to find a new answer.

No, my answer is when they get it done and they tell me they don't have a time frame.

So it's 54% now, and then if the sewer goes down 12%, do you think the water will go down 12%? to capacity, say, 42%? No.

They haven't told me what they're increasing the capacity on water. They may be increasing flow, but, I mean, we only take so much flow. It doesn't matter. I mean, right now we're using 10%.

The water's coming from Deer Point.

It is, but they are adding three filters, which is going to add an extra $10 million.

no an allocation only comes from the other partners right so that would be springfield parker cedar grove was dissolved so that got

So you said after 6,500 homes, we have room for 6,500 more homes?

Plus or minus, yeah.

That's a numerical number based on an average. Mr. Peltier, I just looked at my bill. I used an average of 110 gallons a day and with a family of five.

But if we keep growing, we're going to use it. And, you know, when you start talking of, so like, and we're, Kevin, will those new homes out there, would that be considered a capital extension? That should be. So they're also going to have a capital extension fee. They'll pay an extra $2,800 per home. Yeah, they're going to. Yeah, I wish Parker would have called me to get their numbers.

Yeah, they need to revise it.

We saw what they added. They added the old bond, the new bond, and it's not. The new bond refined the old bond and paid off two bonds. So we have one bond, and I think we're somewhere around $18 million. Is that right? $14? A little over $14. A little bit over $14. I knew it was somewhere around there. And we cannot pay that debt off early. It doesn't work. You cannot pay that debt off early. That is a set bond amount. So their investors are going to get their money. We've paid off early. We still pay the set amount.

Well, that's better than what we had before, Mayor. Remember, we had interest only on that.

We paid it off for 10 years. 10 years from the date of the bond.

You can.

You can. Yeah, that's the financial advisor kind of running that. With interest rates down.

You can pay it off early, but it's... You've got a 10-year period from the time that they signed.

You can redeem the bonds refinances just with interest rates. It wouldn't make any sense. Right.

We'd have to start all over again. And we sure don't want to go back to where we were.

Cherry Street, we have pretty much all the conflicts that we were concerned about to Merthyr. They're also regrading on the back side now and getting final grade and compaction on that as they're continuing doing sidewalks on both sides. It's not going to be done by November, which I think we all know that.

Just want to make sure everybody knows.

When will we have an event here, Tim? Yeah.

I was optimistic.

I knew that six months ago. The Southgate Avenue project that is out to bid right now, Did I say, what did I say? Southgate. Yeah, Southgate is out for bid. We're waiting on that to come back. It's also out to bid with Beulah Avenue. We have finished up on the extension on Southgate. They are now doing, they're going to be pulling the road cuts and dropping the sleeves in on Beulah. We will not get that water line. trying to expedite, get in there, and get those sleeves in the road. So we're bidding them so close together, we're hoping somebody will come in and cut their feet so they can come in and do both projects. We did nine areas on the turnkey painting, which I saw we fixed a place on Beulah, two on Gay, three on Hickory, out here at the sports complex, the Big Dip, and then we did J.H. Cruz. That is all done and complete. have a meeting next week with the new grant administrator and the state to start our new grant projects that we have. Y'all did get an email on the server upgrade email. That server's approximately seven years old.

two different, we had two, three different servers that were bought second hand. It was a mess. It was a mess.

So one of the things is the Omarcadas are not And they're not the best right now. Their firewalls have some deficiencies in them. The new server that we're going to be putting in at all the locations, I think there's five locations, City Hall out here, Public Works, Fire Station, and then I think there's a small one out at the maintenance shop. We're going to upgrade those. It's a $17,000 investment. for about $5,000 a year. The new servers that we're putting in, their licensing fees are only going to be about $1,200 a year. So it'll cost to offset itself over the life. Over about a five-year period, we should be able to, you know, it'll be a cost benefit. But trust me, whenever me and Adam met with three of the people from OnSystems, and it's just, We got to stay ahead. Y'all know already that there's a lot of cyber attacks going on. We've been very fortunate that we've been able to stay ahead of it. We were ahead of the whole entire state of Florida when we went to the tertiary mirrored system back right after the storm. And so I think that's one of the good reasons. But with no objection for y'all, we want to go ahead and add that into next year's budget. We're going to go ahead and get that stuff ordered because our license, the Mercado license, is going to end in November, and we need to have the new system in. Mercado also is one of those where they do not support. So the day we don't pay is the day they'll cut everything we have. So we'll be prepared for that.

Is this a different company, say Mercado versus? Mm-hmm. Okay. Yeah.

I can't remember the name.

Do you remember the name now? I don't. So the new software we're ordering online for scheduling and so forth for our different, you know, the rec center, et cetera, is that still going to be usable? Yeah, that's online. That's cloud-based. Okay. Thank you. Everything within the city, yeah. You're talking hardware, but it also has software on it. It has nothing to do with it.

It's just going to be – that's an extension of our website, which is – our website is not hosted on-site. Our website is hosted off-site by Civic Quest. It's cloud-based.

Yes, it is. Software is software. We don't host on our – Our website is software, and it's associated with Mercado. Is that correct? No. None whatsoever?

No, it's not hosted on our site. None of that stuff is hosted. They host their own. We have remote access here to make changes. So it will stay compatible? Yeah, it's just a website. I mean, it's just a cloud. It has nothing to do with our servers. We just don't want people getting into the city. that can come in and plant a virus and hold us for ransomware.

As a matter of fact, as a matter of history, we had an IT guy that held the city. Remember, he's trying to hold us hostage. And we had no licensing whatsoever on any of our system, zero. And he backed up our system. And of course, that's when our system took over. But it was a mess. Yeah, you remember that.

FlexNet, we went just over 90%. We're switching over to the system to start reading live now. And we're going to continue to work to get that 90% down even more. These are the change-outs. These are the meter change-outs that we've been talking about. So talking about meter change-outs and everything else that's going on, I do want to address water breaks. We are experiencing a lot. Most of it is being caused by all of the boring crews that are in town. And they are causing just a myriad. At 4 o'clock, we had them hit another service line. The guys had to come out. Thank goodness it was not a main. So. You culminate that. Also, I'll let everybody know that not only is ClearWave in here, but TECO has done let us know that in the next month or so, they're going to come in and continue boring to loop their system. And also, we have been notified by FPL that they are going to come back, and they're going to be boring to put services underground. I know we split our crews into two. I have a service crew and I have a construction crew. And the construction crew right now is having a hard time getting over to help the service crew because they're having to finish up BULA before we can move over because we're under the deadline for the bid that's coming out on paving. We have to have that done before they come in and pay. So we are working diligently on them. Every day we have two supervisors that are running the city looking at breaks to see what's the worst. So we're going to experience a little bit more lag time on some of the breaks. We're sorry. We're doing the best we can do. And at the same time, I got pukus of meters that are going bad, and we're trying to change those meters. right now. And we're moving people over from other departments to help that know how.

City Manager, I want to make sure, you know, that, you know, we discussed at the last meeting and I found out that nothing has been done on reimbursement for damages.

Adam, of course, he was new.

Right.

So he got back with his staff. There is a complete process for all of this.

Okay.

They have been billed.

Okay.

And as every break comes through, we have another one right now that we have on the board that they're getting all the information on, the Hyland.

What is the total cost of the building so far?

It's just... All the work orders had been closed out on that. So when they're closed out, Thomas said he should be getting me that by the end of the week. And then we did have another break that there was a locate issue on that one, and it was outside the forefoot. So we couldn't charge for that.

We talked about Beacon Point and we sat on invoices. I know the invoices are going out. What are we giving them a time frame for reimbursement?

So I know with ClearWave, I had a discussion with their head guy actually today. They do file it through their insurance, and their insurance, he said, could take up to 30 days. But, you know. I feel confident that there's not going to be an issue with them because we'll just cut them off.

Well, that's what my next discussion is. At some point, if they're not paying, they need to cease. Correct, yes.

So we'll be monitoring all of that.

This is our manpower, our city tax dollars that we're expending for their mistakes.

Adam is also going to be watching the invoices very closely.

We updated it. And to your question, I net 30 everything on there. So if we put a net 30, it does, and then we follow up with that after that. But we also charge a 5% admin fee for having to bill that out as well. So we're putting all that in there.

Good. Well, I would think that after net 30 come net 45, it's time for them to cease. You know what I'm saying? Is that we need to get... I know the other municipalities are not doing anything, but I think that's our tax dollars that we're spending to repair stuff. And that's tidying up your crews to do things that should be done other ways.

Last quick thing. Actually, I noticed on the AC bid, it said that it was good for 10 days.

As far as like the quote?

Mm-hmm. It said the quote was good.

I can call them tomorrow, explain, and see if they're okay with extending it until the, what's the next meeting, the 8th?

Okay.

I can call tomorrow.

Just call me about it. I'll text you.

I like that. I like that. Don't wait two weeks to tell me about something. Tell me now.

Go ahead and read the announcement. I know at least one citizen in the audience is concerned. Our TPO meeting is tomorrow afternoon at 3.30 at the Bayway offices. Same place. On September 1st, he says potential for planning board. Does it look like or do you know? I haven't gotten anything yet. Okay. And September 3rd is our first budget hearing. That is at 6 p.m., correct, Ashley? Yes, ma'am. 6 p.m. on September 3rd, and then September 8th is our next commission meeting.

There's one thing I did that was on my phone, and I don't know if I got it. I think I got an answer. We had an issue of the charges that we got from Bay County. Was that straightened out? I can't remember. I'm sorry, say that again.

Charges from Bay County.

The, which was the trolley and. Yes?

Yes, you sent out.

Okay. I can't hear.

It didn't go up. It didn't go up. The first letter they sent up was incorrect. They sent a second letter correcting that it was the same numbers as last year. And I think in the transition at all, the second letter just didn't make our budget. So it's been corrected that it's bad.

That's the exact same thing I thought I saw, but I couldn't. I don't have my phone, unfortunately.

Yeah, it looks like they just combined. So nothing went up.

It stayed the same. It stayed exactly the same. That's good.

Anything else? OK. Is there any citizen that wants to comment on anything? Yes, ma'am.

Come on. Y'all feel like I'm getting tag-teamed.

So at the last meeting, A citizen had invited Michael Petty here. I don't know what he had intended to speak on, but rightfully, Mayor, you said no campaigning here. That was the right thing to do. Now you have an elected official inviting a state candidate, I'm assuming to a meeting. There were no details given in that comment other than there's a letter in your box, and since you can't meet together privately... I would guess that this person has to come to this meeting to speak on whatever she's going to speak on. Now, there is a state statute that says you cannot use city resources to sway a vote or campaign for someone, and I feel like that's what is happening here. But at the same time, if you're going to allow this lady to come here and campaign, then you should at least give her opponent the same opportunity. Because that's that. And then also concerning waste amnesty days, Youth Alliance Matters Foundation, their founder is stationed at Tyndall. He lives in Callaway. And every waste management amnesty day, that's a mouthful, He offers to take stuff for citizens for a small donation to the foundation. Now, I don't know him personally. I'm not involved in that foundation. So do your own research on him. And I've found him to be credible, but that's me. And he does not set a donation amount. He just says, hey, we'll pick it up. I've used him. That's how I know, because I had him take something for me. And they just do it for donations. And they do make a post on their Facebook page.

OK. Thank you. I'm not inclined to have anybody come here and campaign. I mean, it sounded like you just met with her personally.

No, it wasn't a campaign.

No, but you met with her personally. She wanted to know some information about Callaway.

She wanted to know about Callaway. But that's what I'm saying.

It sounds like that's been done.

Yes, ma'am. That's why it was only her and I and Ed, because we're not colluding.

I'm just saying, she's not coming to a meeting, so no, I don't. Who else wanted to?

I was just going to address Ms. Pelletier real fast.

Go ahead and give it to Mr. Shainer.

So I do know Mr. Markell, and we actually invited him to come here a month or two ago and speak on his organization and military obligation that popped up last second, so he was unable to make it out.

Okay, Mr. Shainer, I'm sorry.

I'm concerned about some of the growth around, you know, you pull up and you've got a shrub or something here where you can't see. And one that really grassed me is at Subway there, you know, across from the fish place. I think the biggest shrub's right there on the corner. You know, in my car, I can't see around that shrub unless I pull out there almost on Campbell Parkway. And not too long ago, I left or wiped out a jogger there. And there's been other, you know, people on these scooters running up and down. And you've got a lot to contend with there. You've got Campbell Parkway. You've got people wanting to make U-turns. And you're wanting to turn. You know, other places around, I mean, why don't somebody, you know, take care of some of this stuff? We had the problem with the auto place across there, and we got that straightened out, and, you know, this one there, Subway, I don't set real high in my car, and then a truck would probably be okay. You could see over it, but, you know, they got some shrug there that needs trimmed back. And there's other places around that I've noticed. I can't recall them all right now. When you get old, this stuff just kind of... But anyway, why? You know, you're talking about this trash pickup and mixed loads. I see everything from the apartments down there and the bulky, whatever it is. Anyway, why? I see everything there. Glass and everything else gets strung out in the road. Not too long ago, I seen a couple good sized palm trees get picked up. I can't get by that. But come Wednesday, they magically disappeared. And they pick it up, they break glass, all kinds of stuff. And I stepped on a piece of glass the other day down there and nearly lost it. If I'd have been an old person, I probably would have. But anyway, what? And I'm wondering now, what's going on here on Highline Drive and Boat Race Road? If I had a mess in my yard, I'd probably be in jail. I mean, what's going on there? That's been a forever mess. Boat race and high line there.

That's the one that was taken care of with that ordinance that we just passed.

It's been going on for a long time. I mean, you know.

The NOVs have already been issued. We're waiting on a time frame. And there will be an emergency abatement.

But I'd like to see something done about this trouble. I mean, you see it all the time. I mean, different places.

Mr. Shainer, if you run across something like that, you feel free to pick up the phone and call me. And I'll put it. I've got it wrote down here. We'll take care of it in the morning. OK. Thank you.

Thank you, Mr. Shager. Who else wants to? Ms. Langston?

I find it funny that after every agenda item, people look at me like I should get up and say something. All right, so you already know who I am. All right, so at the planning board meeting last week, there was a homeowner that lives across the street from the 4th Street property who stated she was having an issue with her yard flooding and her garage flooding when it rained heavily. You know, it was kind of addressed of, oh, yeah, we'll take care of that, you know, whenever they go into development. But apparently this has been going on because the property floods. She says the city comes out and puts signs in the road, and that's it. So my question to you is, why are we not trying to figure out or have a resolution to the flooding besides just... putting signs in the road. And then my other question is, when you said there's about the 6,500 more homes for the capacity for the sewer, does that include what's already been approved and not built? Or is it just 6,500 on top of what we have built now?

That is from now forth, right?

We don't want to take your minutes. Yeah, go ahead.

And then my other thing is, you made a statement about, you know, you've got two crews and the breaks are slower to get fixed. Wouldn't the water breaks be more of a priority than some of the other stuff that's being done? Instead of just, you know, flooding water, water roads flooding, or are you talking about little breaks than, you know, The major breaks would be more of a priority. That's my questions.

Okay. Large breaks are always going to take a major priority. It's the little breaks that we're having trouble getting. Those are the ones that stretch out. Big breaks, but on top of them just like that. The little ones, yeah, those are the ones where we're going through scheduling, and those may take a little bit longer than normal. The number of houses, that's based on strict volume only. I equated it to homes so it would be simpler to understand. So we're allowed 2.5 million gallons per day. We're using 1.6 right now. So there's a delta in there and that delta is I could say oh well we've got 1.1 million gallons a day we could use right now. But what does that mean to anybody? The contract states that the numbers out. It just gives you a number that you can wrap your head around. Easier than saying, well how many homes is it going to take to do a million gallons? I just did the math. I mathed the math and it said we can do about 6,500 more homes based on that. But you heard him, he uses 100 gallons a day. So it's always this. Commercial is going to use more or actually commercial uses less. You'd be surprised. But some of the law The street department went down there and they shot the ditches. The ditches are, they have positive flow. Mr. Fry told me, that's the first time he'd ever heard that lady say that her garage is flooded, but he did go over and look at it, and I cannot confirm, but he says her garage is really low. It's just super low compared to the rest of it, and it doesn't surprise him that thing goes in there. This particular... development will have to have a stormwater retention pond on it to retain its own water it will also by topo flow to the northwest corner which is completely opposite of her so what's going on i i don't know if it's ever putting a street in a sign out that I don't know of a sign ever going out that says road underwater or.

22. What 22?

State Highway. State Highway? That ain't got nothing to do with me. I don't put that out. I put out no wake sign. I only put out road underwater. I put no wake. I'm going to try to re-verify that. But she's never reported to the city because we have no record of her ever saying that water was in her house.

So she says she's spoken to some of the workers, and I know how that goes.

Yeah, you know how that goes.

You talk to some of the workers, and it's kind of like I'm just out here doing my job.

Yeah, that's what it is. But I do know they went out there and they double-checked the ditches. They checked that made sure we had positive flow. We'll watch the water in the area. We also have an employee that lives right across the street, and I know every time it rains and where the water goes. And that's okay. So that's why I'm saying I've never heard water over the road there. I've never heard of anything like that. Us putting up a sign, there's a huge ditch not far from there that flows across the Springfield. Isn't that right? Yeah. And that's why we're saying that discharge point goes to the west.

But that takes care of the road flooding and all that stuff whenever...

It's not going to take care of the road flooding. That's why I'm saying that development is not going to affect her at all. There will be no water. Everything in there will have to be built so that it sheet flows back to that retention pond. That's what the retention ponds are for. You're never supposed to build a home that's going to adversely affect your neighbor with stormwater. If you do, you're going to have to do something about it.

All right. Yeah. And I understand that part of it, that I'm talking about like the road flooding. I mean, I'm just going on what she said. Right.

And I was going off what I was saying. Everything I'm telling you is what I was told. I will make sure I go back tomorrow and take a little look at it.

Okay. That was just my question. Could we do something? Why are we not doing something? All the above, you know.

Yeah. Well, I do know straight to go out and double check the grades. The ditches are clean and they're flowing the right way. So we need to figure out if there's a bottleneck somewhere.

Okay.

All right. Which means I'm going to go out and watch it when it rains. That's where you learn. A lot of people don't realize that. You want to know how water flows? Go out and watch it when it rains. You ain't got to have an engineer tell you that. Yeah, exactly. Although I will tell you, I was on Cherry Street one time, and I saw water flow uphill. I've seen that before in my whole entire life. I took a video of it, and then I realized you couldn't tell it was going uphill.

Anybody else want to speak? Yes, ma'am.

Spring Avenue, 7126 Singleton Circle. This is mainly for you, Bob. I have been notified if a pile of debris was too big. Bonnie notified me specifically, said how much it would be to be picked up if it didn't fit there. So there is a process, and I have seen it done. And ours does come weekly without fail. And the only ones I've seen left out when I do my walks around the neighborhood are mixed piles. So some of it's been done appropriately.

Yay. That's it. Anybody else? I'm not seeing anybody. So do I have a motion to adjourn?