Planning Board - Regular Meeting

The City of Callaway Board of Commissioners. It is Tuesday, July 28th, 2026. It's 6 PM.

If y'all will please stand with me.

Commissioner Pelletier, will you please do the invocation. Commissioner Ayers, lead us in the pledge. Yes, ma'am.

All right. Lord, we thank you for allowing us to gather here this evening. And we pray that you guide us in making decisions. to better our city and our citizens. We thank you for our first responders, and we ask you, you bless them and their families, and keep them safe, and let them go home at the end of their shift. We thank you for our citizens and our employees that make Callaway a great place to be, and we pray you bless them with peace and success. And Lord, and God, and Jesus, may we pray. Amen.

States of America and to the Republic for which it stands, one nation, under God, indivisible, with liberty and justice for all.

City Clerk, please do a roll call.

Commissioner Burnsville? Present. Commissioner Graves? Here. Commissioner Pelletier? Here. Commissioner Ayers? Here, ma'am. Mayor Henderson?

Here. OK, we do have one presentation. I'll go ahead. This is important. It's about parks and recreation. So I'll go ahead and bring this into the record. City of Callaway proclamation. Whereas parks and recreation is an integral part of communities throughout this country, including City of Callaway, and whereas parks and recreation promotes health and wellness improving the physical and mental health of people who live near parks and whereas parks and recreation promotes time spent in nature which positively impacts mental health by increasing cognitive performance and well-being and alleviating illnesses such as depression attention deficit disorders and alzheimer's and whereas parks and recreation encourages physical activities by providing space for popular sports hiking trails swimming pools and many other activities designed to promote active lifestyles and whereas parks and recreation is a leading provider of healthy meals nutrition services and education and whereas park and recreation programming and education activities such as out of school time programming, youth sports and environmental education are critical to childhood development. And whereas parks and recreation increases a community's economic prosperity through increased property values, expansion of the local tax base, increased tourism, the attraction and retention of businesses and crime reduction. and whereas parks and recreation is fundamental to the environmental well-being of our community, and whereas parks and recreation is essential and adaptable infrastructure that makes our communities resilient in the face of natural disasters and climate change, and whereas our parks And natural recreation areas ensure the ecological beauty of our community and provide a place for children and adults to connect with nature and recreate outdoors. And whereas the US House of Representatives has designed July as Parks and Recreation Month, Now, therefore, I, Pam Henderson, mayor of the city of Callaway, Florida, do hereby proclaim the month of July 2026 to be Parks and Recreation Month in the city of Callaway. And I like to read this because Tim and his staff do such a great job with our parks and recreation that they need to be recognized for it. So thank you, Tim, and I really appreciate it.

Thank you for your services.

Do we have any additions or deletions to the agenda? Yes, we need to pull regular agenda item number nine.

Five. I'm sorry, five. Okay, so we're pulling five.

Five, the development agreement, we have to do two public hearings of that. We just got it Thursday, so.

Okay, so anything else? Everything else is good? Everything else is fine. Okay, public participation. Just a real quick refresher course. I'll call for public participation on all of the agenda items. You can speak on all of them if you so wish. Just raise your hand when I call for public participation. When you recognize, come to the podium. State your name and address for the record if you so choose. And then you have three minutes for agenda items. At the end of the meeting, we have time for non-agenda items. So if there's something else you wanted to bring up, that's the time to do it. Same process. OK. After that, we will go on to approval of minutes. We've got the minutes of the July 14, 2026 regular meeting. Did anybody have any changes or comments on those minutes?

No, ma'am.

No, ma'am. OK. If not, I would entertain a motion.

Motion to approve minutes. Second.

OK, we've got a motion and a second. If there's no discussion, all in favor say aye. Aye. Any opposed? Motion carries. We do also have the financials for June 30th. Amazingly, we're already 75% through the year. So if anybody has any questions, I know Adam is very busy working on budget, but I'm sure he'd be glad to talk to you and answer any questions you have on the financials. Okay, we will go ahead to agenda item number one. We will open a public hearing for these next four items. Item one is ordinance number 1147, camping restrictions final reading.

Okay, ordinance number 1147. an ordinance of the City of Callaway, Florida, amending Article 1, Section 10-12 of the City's Code of Ordinances, repealing all ordinances or parts of ordinances in conflict, providing for severability, scrivener's errors, liberal interpretation, modifications, copification, and providing an effective date.

Okay. City Manager? I believe we were discussing the number of days. Mm-hmm. We did not receive any comments. We did receive, I think all of y'all received something from a resident. We think we're good where we're at.

I know what the purpose of this is, and it's not what a lot of people think we're trying to do.

Yeah.

You know, so we up here know, and I understand some of our citizens don't know because they don't know exactly what's happening to some of these properties. But, you know, I feel comfortable with it.

Still need to, is there going to, does anybody want to see a check?

You guys are good with five days within six months? You can always come back in a month if it's not working.

Get something on the books. It can always be changed. That's right. Right.

That's right.

Get something going if it's not working, we'll change it. Right.

Anybody up here have any comment or questions?

No. Well, it's just some areas that we need to fix and fix now.

Yep. Exactly. And this should take care of it.

Right.

Did anybody in the audience want to comment on this item? Yes, sir. Yes, sir.

George Mercer, 523 South Gay Avenue. The five days for six months, my wife, she's not going to be happy with that if somebody were to come and make a point out of it. She doesn't ask for a lot in life. She's got simple pleasures. She likes to put up a tent and sleep on the ground outside, which I wouldn't do because after 22 years in the military, I have no desire to do that. But if she wants to spend five days and six months, or 10 days and six months, or even 15 days and six months, I don't have a problem with that. And I don't think that anybody up here would, because probably you've never even known she's been back there in the first place. So as long as nobody's going to come knocking on the door and say, hey, you're in violation of this ordinance and such, I'm good with it. But if they come knocking on my door, I'm going to come knocking on somebody else's doors. That's all I have.

Start with me. Mr. Mercer, I think that's what, if it came up, that is what we would expect. And then we would readdress it like Commissioner Pelletier said, hey, if five days ain't working because of situations like that, we will address.

And she is the property owner, right?

Yes. Yes.

Just in case she's listening, yes. Yes.

Anybody else? Yes, sir.

David Augusta, 6609 Bridgen Street. I did not attend the last commission meeting, but I did watch the video, the discussion on this. And just something I do want to address. I know some had said that some brought up something that's going to be overdoing it when it comes to this. But I want to say that I don't think that was a waste of time being brought up about these concerns, because it was brought up rightfully to be openly discussed here at this commission meeting in an open forum. And Mr. Cook respectfully and rightfully acknowledged those concerns. And he made it clear, and I'm in agreement with him, that Deputy Martin and her peers are not going to be playing big sister and big brother, going into everybody's backyard to see Like five days a week, they're going to stake it out, do a stakeout, and see who's camping in the backyard for how long. But however, I am in agreement with the ordinance about concerns about vagrants coming in because I still have memories of Tent City that was on 23rd Street right next to Sam's Club. It served an initial purpose, but some stayed for too long and eventually got to the point where a legal process had to be done to get the riffraff out of there. Not everyone was riffraff. They got out of there voluntarily. But the ones that stayed proved they were riffraff. And I know I probably shouldn't say this, but I'll do it anyway. The good book, the Bible says you'll know a tree by the fruit it bears. And those that voluntarily got out of there early proved to be the good fruit. And I know we've got a lot of good fruit here in Callaway. So the citizens will abide by this. And as far as what was brought up, that certain concerns was overdoing it or overreacting to it, that was no overreacting. That was a rightful discussion, which the city rightfully discussed. And, Mr. Cook, I felt addressed those issues. So to the citizen who brought that up, bravo to her, and bravo to the other citizens that agreed to disagree. But still, it was a rightful discussion. Thank you.

Thank you. Thank you. Anybody else want to comment?

I'm not seeing anybody.

Would someone like to make a motion?

Motion to approve Ordinance Number 11-27. Second.

We've got a motion and a second. If there's no further discussion, City Clerk?

Commissioner Birdsell?

Yes.

Commissioner Griggs? Yes. Commissioner Pelletier? Yes. Commissioner Ayers? Yes, ma'am. Mayor Henderson?

Yes. Item number two, ordinance number 1148, petition for voluntary annexation of 6305 Highway 22.

Okay, ordinance number 1148, an ordinance annexing the following unincorporated area of Bay County, which is contiguous to the city of Callaway, Florida. Upon petition of the owner of said property, property containing approximately 2.095 acres and located at 6305 Highway 22. Property ID 06290000000. As more particularly described in the body of the ordinance, redefining the boundary lines of the city, providing for repeal of ordinances in conflict herewith, providing for severability, and providing that this ordinance shall take effect immediately upon passage.

Move city manager.

Mr. Frey, any changes? All good. No changes as presented.

Yeah, this is the second reading. So we discussed it at the last meeting. So anybody up here have any? Anything? Anybody in the audience want to comment on this item? Not seeing anybody. Would someone like to make a motion?

Motion to approve ordinance number 1148, Petition for Voluntary Annexation at 6305 Highway 22. Parcel IDs 06290000000. Final reading. Second.

Okay, we've got a motion and a second. If there's no other discussion, City Clerk?

Commissioner Griggs? Yes. Commissioner Pelletier? Yes. Commissioner Ayers? Yes. Commissioner Burnsall? Yes. Mayor Henderson?

Yes. Okay, we will go on to agenda item number three, ordinance number 1149, small scale comp plan amendment 6305 highway 22, final reading.

Okay, now that we've annexed it in, land use and zoning. So ordinance number 1149, an ordinance amending the comprehensive plan of the City of Callaway acting upon the application of North Bay Property Management LLC designating for commercial future land use a certain parcel of land lying within the City of Callaway, Florida consisting of approximately 2.095 acres more or less. Said parcel is located at 6305 Highway 22. Callaway, Florida, parcel ID 06290000000, as more particularly described in the body of the ordinance, amending the city's future land use map for commercial designation for the parcel, repealing ordinances or parts of ordinances in conflict herewith, and providing that this ordinance shall take effect as provided by law.

Okay, city manager.

No change? This is just amending the small-scale comp plan.

Anybody up here have anything? Anybody in the audience want to comment? Not seeing anybody, we need a motion.

Motion to approve ordinance number 1149, small scale, comp plan amendment 6305, highway 22, parcel ID 06290000000, final reading. Second.

So if there's no discussion, city clerk.

Commissioner Pelletier?

Yes.

Commissioner Ayers? Yes. Commissioner Bergsell? Yes. Commissioner Griggs? Yes. Mayor Henderson?

Yes. Okay, moving on to agenda item number four. Ordinance number 1150, rezoning a property located at 6305 Highway 22. Final reading.

Okay, this is ordinance number 1150, an ordinance rezoning from Bay County R2 Duplex Manufactured Housing to City of Callaway Highway Commercial. A certain parcel of land lying within the City of Callaway, Florida, consisting of approximately 2.095 more or less acres. Said parcel is located at 6305 Highway 22, Callaway, Florida. Parcel ID 06290000000. All is more particularly described in the body of the ordinance. Repealing all ordinances or parts of ordinances in conflict herewith and providing that this ordinance shall take effect immediately upon passage.

Is there a manager?

This is a rezone for the last two items. No change.

Anybody up here have any comment or question?

No, ma'am.

Would anybody in the audience like to comment? Not seeing anybody. Back to us for a motion.

Motion to approve ordinance number 1150, rezoning of property located at 6305 Highway 22. Parcel ID number 06290000000. Final reading.

Mr. Ayers, thank you for all of them. You're welcome. So it's just very simple to say second.

Okay, we've got a motion and a second. If there's no further discussion, city clerk?

Commissioner Ayers?

Yes, ma'am.

Commissioner Birdsell? Yes. Commissioner Griggs? Yes. Commissioner Pelletier? Yes. Mayor Henderson?

Yes. As we will close the public hearing and we will go on to our regular agenda. As we have heard item number five. So we will go on to item number six. Purchase contract piggyback pipelining and slip lining for sewer and storm water. City Manager.

So just to give a brief little history and I know we talked about this at the budget meeting today. Whenever we have our sewer and our stormwater pipes, they have a tendency to deteriorate. And so as pipes start to deteriorate, you have one of two options. You let it go until it completely falls in, and then we start tearing pipe out. Or we can do what's called pipe lining or slip lining. And that's where they actually will take a sleeve. They'll clean the pipe out. They run a sleeve through it. It creates kind of like a plastic resin type coating on the inside of it. It'll reseal it. And basically, we can extend the life virtually almost double. And we're starting to run into this across the city as we are continuing to camera our sewer system. The issue that we run into is that the cost to do this versus being able to do small sections at a time we would have to do larger, more extensive projects to be able to drive the cost down should we choose to bid this particular thing out. Atlantic Pipe Service, which is known as APS, they're the leader in the industry, especially around here, for performing this service. When we started talking with them, they have all that competitively procured installing, cured in place pipe lining and slip lining for storm drain and sewer infrastructure. We are in need to do some lining to protect and extend the life of our system. And as we will only be doing short distances, it is beneficial to piggyback off of another contract to keep the cost as low as possible. Atlantic Pipe Service has offered to let us use the St. John County's contract this contractor offers very low pricing with no mobilization fees to keep the project cost at a minimum and The city's procurement policy allows us to piggyback with Commission approval Staff is therefore requesting that we are allowed to piggyback off of this competitively bid Contract with st. John's the st. John's contract was an extensive lots and lots of pipelining So they got probably the best that we could have seen around for doing this thing The thing that's so attractive about it is the mobilization. We saw mobilization fees of $3,000 to $8,000 for a company just to come in to do the work. By letting us piggyback off of this, they have a zero mobilization fee, so we'll be able to bring them in and just pay the linear foot, which we're estimating to be on average 400 foot and up.

Any questions? You talked about it already. This is the security.

Thank you.

Not anymore.

Does anybody in the audience want to comment? Yes, sir.

David Acosta, 6609 Cridgen Street. Mr. Cook, I want to ask, it's good what you're saying, that it's going $8,000 to $400. That's definitely a very, very low price drop. But could you specifically, or do you know right off the top of your head how much it would be doing this compared to the bigger job of just replacing it each time, just off the top of your head, the figure?

It's a fraction of the cost. I'd probably say 10% of the cost or less. 10% or less? Yeah. To go with slip lining as opposed to trying to dig it up, replace it. Most of your sewer lines, even your stormwater pipes, are going to be underneath asphalt. So every time we tear that up, then we're going to have to go back, recompact, and re-asphalt over top of it.

Well, I can say for a fact something needs to be done about all these pipes that have been busted. A couple weeks ago, when I was leaving work, I saw a pipe off 7th Street that was spewing up water. But it got taken care of the following day, so I didn't have to say anything to Commissioner Pelletier about it the following day at work. But this sounds like something that's good. It's what you call preventive maintenance, and I can say... I can say from personal experience today, preventative maintenance can add life to what you're using. Today I had some major work done on my car that if it had not been done, it probably would have cost me my car in the future. My car engine would have overheated. But it was well worth going to get. And it probably cost a lot less than replacing the whole engine in the car had it not been caught in time. So I look at this as a preventative maintenance. I don't want to say issue. I'm sorry. I can't think of the proper term. But this is preventative maintenance. And not only that, but the cost sounds a lot lower. And Mr. Cook just said it's only 10%. So I think this is a win for the taxpayers. Thank you.

Anybody else want to comment? I'm not seeing anybody. Would someone like to make a motion?

Motion to approve the purchase contract piggybacking of the pipe lining and slip lining for sewer and stormwater. Second.

Okay, we've got a motion and a second. Anybody have any comments up here? If not, all in favor say aye. Aye. Any opposed? Motion carries. We will go on to item number seven. Task Order, Aloki Street, Water Main Extension. City Manager.

So this basically comes from, we have some areas in our city where, and I'm talking internal to the city limits, where we have some homes and we have areas that can be developed that there is no water lines that are running through it. What we found on Aloki was we found what's called a dead end line. There's a two inch galvanized that runs down and it dead ends. As we explored further to see what was happening on down, there's an additional three lots on down and two lots across the street that there is no water that goes to that area. There's also no fire service on that road. So we do have somebody that's coming in that's wanting to put in, and I believe they're putting two houses in, and it's for their own family. It is normal that if somebody comes in with a subdivision or a development order for something like that, they normally will put in the water lines. What we found in this area is that we need to loop this water line, so we will actually run down a low key, make a left turn, go all the way down, plus we'll be adding fire protection to that. Right now we actually have a home that's down from this. This is all way pre before any of staff that's here now, but they literally tapped a line and they've got a one inch line, plastic line that's actually running down the right of way that's turning into their water meter. That should have never happened. That line should have been extended on down, but this was a way for them to add this one house. We need to correct the areas in this house. Unfortunately, when we put new line that is considered a water extension project, DEP requires the permit. The permit requires an engineering stamp, so we have to have an engineer involved. Well, as y'all are aware, we have been upsizing a lot of pipes. We are following within the guidelines of DEP not having to have the permits to upsize a line, but a new service, we will have to have this permit. So this is a task order for $16,000 for us to go ahead and get this so that we can extend that line. And it will actually, when it turns a corner, it will go into a six inch to go down to loop the system with the road off of... What road is that bill that's going to loop up to? Miniola? Not Miniola. I can't think of it right offhand. Catherine. Catherine, yes. We will do all work in the house for this. Since we are adding new lines, the materials will be made. We'll pay for that with impact fee money.

Can we use impact fees for the engineering also?

Who said no?

Did Adam say no?

Who said no? Adam, did you say no? I did not.

Didn't you say we're going to add three fire hydrants to it?

We will be adding three hydrants to loop the system over? Talk to the accounting firm. Talk to the accounting firm? Okay.

to accommodate new growth. I had asked a question of city manager as to why we're paying it to start off with because anytime you have new home construction they hire their own engineers and have their own plan. So I understand a little bit better what you're doing but I still think that we're spending sixteen thousand dollars to

This is not like a development, right? That's the engineering.

The connection's going to be.

Yeah, but I think if we, like you said, if it was a subdivision, absolutely. We'd go to that developer and say, hey, you need to run this line 1,000 feet, 500 feet, whatever. When it's a home.

They'll be paying their impact fees on this. Right.

So if we don't have it, then they would fall into that category of the city can't provide services. So guess what? I'm going to go dig a well. And they'll be in their rights to do that. So the only way to get them on as customers for single family homes like this is for us to provide service. I wanted to hear. Yeah, I think that's the difference. If it was a new development, yeah, 100%, we'd say, hey, run that line and we'll charge the developer. But this is not a new development. So we can look for different funding. Yeah, lots over there. So we either provide the service or they can go get a well if we don't get the customer.

Yeah, and a septic tank probably because this would be sewer too.

Right? No, they've got sewer, don't they? They have sewer.

We just don't have water.

There's just water. Good.

Okay. Anything else from anybody up here? Anybody in the audience want to comment on the low-key water extension?

I'd like for...

Yes, sir.

Mayor, I'd like for our finance director to send us an email of what funding we're going to use.

Yes, that's what I asked him. If he would let us know as soon as he knows. Come on up.

Okay. David Augusta, 6609 Pridgen Street. I do want to ask Mr. Cook, seeing that Panhandle Engineering is the engineer you're going with, I'd like to know, is this the tentative engineer, or has this been bidded out to another engineering firm?

We don't bid on engineering firms. We have five continuing contracts with engineers. off with the Beulah and the South Beach project. Because we thought we were going to have to have all of these done together. They're already doing the engineering for the roads. They do most of our road engineering. Yes, OK.

I remember now. So shame on me for not attending meetings so many times in the past.

So thank you for reminding me. He had prepared the task orders. And then we came back and said, hey, We're not going to need you on these two, so we deleted those out, but he had already provided us with the task. Yes, okay.

I do remember it now. Okay. So, folks, that's what happens when you don't attend commissionings as often as you should. Thank you.

Thank you. Anybody else? Not seeing anybody. Would someone like to make a motion?

Motion to approve the task order for a Loki Street water main extension. Second.

Okay, we've got a motion and a second. Any other discussion? If not, all in favor say aye. Aye. Any opposed? Okay, motion carries. We will go on to agenda item number eight, advisory board appointments. I'm assuming city clerk is going to handle this one.

Yes, ma'am. So the planning board currently has one vacancy due to the resignation of Mr. Carnahan. We had it open for a while. The two applications that we received from Mr. Tony Bostic and Mr. James, I hope I don't say this wrong, Cormier. So it's up to you guys. The applications were attached. the balance of his unexpired term that ends in December of next year, 2027.

First, is either of the gentlemen in the audience, or is there anybody in the audience that wanted to speak on behalf of either of these gentlemen? You know, anybody that wants to make a comment? I'm not seeing anybody. What do y'all want to, I mean, does somebody want to discuss? Does somebody want to make a motion?

Very honestly, I'll make a comment, and that's Tony Boswick, longtime citizen, and very honestly, been very familiar with Callaway and the financial side of Callaway, et cetera. Been supportive. And even though we have certain events that occur that kind of tell you the character, of an individual. And when we had the hurricane, Tony, who lives on North Kimbrell, actually set up feeding and care and other things related to the neighborhood and those that wanted a safe place to go after the hurricane. very honestly, as secure as his environment was at that time, I think that's where I'm going to go if we have another hurricane. So very honestly, Tony's been very supportive of Callaway, understands where we're going and where we should be going. So obviously, if it's time for it, I'll make a motion that we except Tony.

Well, I don't have any problems with Tony, but I do like getting fresh ideas and thoughts in it, and I think that's what Mr. Conyer brings to the table.

How long has he been a citizen of Gulliver?

That's what I'm trying to figure out. I don't know if he lived anywhere before, but the house was purchased in October. by 2025.

It would be nice if they were here to talk to them because that kind of drives decisions.

You could always table it and ask them to be at the next meeting.

Yeah. You could table it and ask that they come to the next meeting.

Table it. Table it.

Would you reach out to the city clerk and ask them to please come to the next meeting to help us make a decision?

Yes. Is it too late for us to invite Mr. Troop also? He was the one that got bypassed.

I don't know if you table something, if you can really add. I don't think we can. Once it's closed, we can't open it.

We can't be worried about it. Just ask.

Okay, so we will go on to... Item number nine, request reallocation of capital expense, leisure services.

As you all remember at the last meeting, we shifted some capitals in the water department because we were not going to need them for the projects, and we were able to fund some equipment that we needed. This is basically the same thing as we're trying to look ahead to thin our budgets to make sure that we can maintain the capitals that we need. When Tim came and gave us his list for capitals for next year's budget, as we looked through his budget, we had a project where we were going to light the complex out here. And we were going to use solar lighting Upon investigating that, we deemed that the solar lighting was probably not going to be the best fit for out here. We approached FPL. FPL entered and said they would be happy to come in. They're actually going to supply all the lighting. The only thing we're going to have to put forth in this is about $10,000 in bores to get underneath the street so we don't tear the streets up running the lights because all the lights will be underground. The electricity will be underground, not the lights. So... Since we had that project's going to be reduced by about $10,000, that left about $190,000 in capital that was basically going to roll over into reserves for next year. Rather than do that, we're looking at the capital that Tim was requesting for next year because we have an issue with the air conditioning systems here at the Arts and Conference Center. There are 10 air conditioners here. They're over 25 years old and they're starting to fail. So when we look at the potentials down the road over the next several years with the property tax issue that will be on the ballot that will be deciding, we're trying to get some of these larger capital projects taken care of immediately. So that being said, what we decided to do was in this year's budget, we would take that $190,000 and pull the capital expenses for next year's budget and purchase them this year and then take the remaining, which is somewhere around $90,000, And then we would take the remaining $100,000 and go ahead and do five of the air conditioners in this year's budget for this building. And then we would budget another $100,000 next year. And that would be the only capitals that would be asked for in Tim's budget for next year would just be to finish the air conditioner system here. So that's kind of the gist of it. The capitals that he was asking for is we would like to put a deep well system for irrigation in at Brittany Woods. Right now we currently have no water out there. The water that we do have is metered water. And we would like to go ahead and try to get off of the regular water system and go to use a deep well system out there for that. Gore Park access controls. And some of these are low dollar amounts. They really don't amount to true capitals. But we want to go ahead and purchase them using this money that's in the capital fund. So when we talk about the restroom building that's at Gore Park, we've had lots of vandalism out there already. Guess what the camera system's called? We got every one of them. And they're in the legal system right now because they are minors. But what we're having is that the locks that we have on there now, somebody has to unlock it or lock it every day. The issue that we have is that whenever we have boaters that are coming in at 4 o'clock in the morning, those restrooms are locked, and we're having lots of requests. Why are you locking the bathrooms?

Yes, sir. What bathrooms are you talking about?

This is the outdoor bathroom. Outdoor bathrooms. Yes. By the parking lot.

Yes, by the parking lot right there. I just want to make sure.

So this system actually integrates in with the system that we have over on the other door. So we'll be able to set timers and everything else. During fishing season, we can open it up at 4 o'clock. But at night, we can go ahead and it'll automatically lock at whatever specific time we have, which would probably be dark at 9 o'clock.

Should be. Should be, yes. Dusk to dawn is our policy, right?

Correct. Dawn to dusk. I mean dawn to dusk. Yeah. But, you know, we do have a lot of people that use the boat. So during fishing season, they're out. The current camera coverage that we have has not given us a full view of the park, so we want to go ahead and add a couple more cameras.

And we have a ventilation problem. We have problems down there, too?

Tim, we're not having many problems there, are we, now?

We have a few from time to time.

Yeah. There's just a lot of area that we can't see. Right. And the sheriff's office does a great job of monitoring our park systems, too. And so then he needs a... We're going to replace a 2016 zero-turn mower. And we'll surplus that, but he needs to get a replacement for that. And then we need to seal coat the parking lot, both out here and at the Arts and Conference Center Leisure Services building. The handicap parking that is out here, even though some of those roads are on dirt roads, the handicap parking is still asphalted. So we need to seal coat and strike that. And then Veterans Park, we need to get that seal coated and re-striped. So next year's capital budget will be for the remainder of the air conditioners at $100,000. So the total cost shift requested is $188,125.

City Hall is one of them. It's getting pretty ratty. Public works.

The locks you're talking about, do we have those at Veterans Park as well? On the bathroom? We do not. What's the cost going to be added to add the same digital lock to that?

Or is it necessary? Do we have to have it part of...

They took everything out here at Veterans Park. They don't have much anything left there.

Probably not as big a deal because you don't have fishermen down there.

There's no doors there anymore. Yeah, and we lock those at night, too.

Kim, we're locking those at night. Come on.

There are no doors on the restrooms. We would like to put doors back on those restrooms, but years ago we took them off because they were constantly broke into. There's people trying to get out of the cold weather is typically what it was. They would break in there and they would sleep in there at night. So when we do get the doors fixed, we may want to. add, you know, timer blocks to that system, which the main part, everything has been set up, the Wi-Fi and all that, so it won't be quite as expensive. But eventually we probably will want to add that. Another thing I'll mention while I'm up here is you're talking about the timing on the restroom. That brick building by the community center, we would probably have that lock at 9 o'clock at night. Because there's a lot of people over there using tennis and basketball and stuff like that. But the cameras have helped us a whole lot to see what was going on at that park. And there was a lot of things happening around and inside them restaurants at 12, 1, 2, 3 o'clock in the morning. Things that I don't even want to describe, but anyway. Yeah, so now we've been locking it, but the way we do it is we have the park ranger go over there close to the door and lock them, and then they don't get opened until we get in in the morning and someone can get over there and unlock it. And it is very handy for the boaters to have that restroom open early over there in the morning.

I just have one question. You have $110,000 this year and then $100,000 for next year for a total of $200,000?

No, it's $188,000 this year. No, no. For the air conditioning. Oh, air conditioning. Yeah.

So you have a $10,000 discrepancy.

We did. We put 110 in because that's actually what we had left over out of this year's budget. So if we can squeeze in another air conditioner, we'll get as many as we can get this year.

Got it. So next year will be 90?

We'll see what the bids are. I can't. I can't.

I'm just telling you you should balance out your figures when you get a storm. And you're still going to have 12,000 left over, so... That's for the boring. From the 200,000 total.

Yeah.

That'll be for the boring project.

And it'll be like 1875. Yeah, I mean.

Which is nothing.

That could go to the reserves.

Yeah, and once again, what we're looking at, and this is a capital project, which means it can only be spent on that. So whatever's left over, we'll end up rolling into reserves at the end of the year.

Cool.

Yeah. Anybody else up here have anything? Anybody in the audience want to comment? On the final shift, I'm not seeing anybody. Would someone like to make a motion?

Motion to approve the request for reallocation of capital expense for leisure services. Second.

Okay, we've got a motion and a second. There's no other discussion. All in favor say aye. Aye. Any opposed? Motion carries. And we'll go to our last item, number 10, Cherry Street Rehab Line Item Shift. City Manager.

OK. It looks worse than it is. We have two projects on Cherry Street. One is for the lap portion, which is for sidewalks. The other is for Cherry Street, the drainage and the rehabilitation and the sidewalks on the north side. there is line items in both of these contracts for the drainage inlets. Whenever the CEI was going through the contract, a majority of that funding was in the LAP portion. Unfortunately, the LAP portion doesn't cover that. So we're having to shift the money from the lat portion over to the regular portion because we won't have enough to cover that line item. So while we are going to shift it, the money's going to go from one contract over to the other. We have to adjust the numbers so that we can expense the money. And that's where we're dealing with. So we're just basically taking the line item from over here and we're shifting it over into the rehab project so that It's just a shift. But unfortunately, we can't do it unless we change that line item in the contract. And a change in a contract to increase, I have to come before y'all to let y'all know.

Anybody have any question or comment for city manager?

Do you want to correct the amount?

Oh, I put $150,000, but the actual change order is $155,000. But if you ask Ashley, she'll tell you I got everything really far ahead of her this past couple of months.

OK, this time.

Anything else anybody had? No.

Anybody in the audience want to comment on this?

Yes, ma'am.

Karen Custer, 216 Lanny Road Drive. Do you also have to do a change order on the lab funding project to reduce the funds from that?

It comes from a completely different funding source. And what we would actually do is it balances out at the end, but you never decrease a contract amount. It's just there. It's not a requirement to do that. We already know that that contract is going to be over. So the city's already putting money in. So it'll actually just be a reduction in what we're paying. We only pay for work performance, our CEI. That's what he does. He quantifies all the work that's being done, and then that work is filled out accordingly. Just to clarify a little bit, when we do projects like this, there's actually two different entities that actually have to approve before invoices are done. An invoice is submitted. I see the original submission, but also it goes to the engineer. The engineer then goes through, and he will go through and do all the checks on what they're requesting to verify that their quantities look correct. It then actually goes to the CEI. The CEI actually then goes through and verifies, because they are the ones that have the boots on the ground. When we have federal money involved, it would actually then go to the grant administrator, who would actually go through and verify. We have multiple people's eyes on every invoice that comes off of this, so that everything is quantified.

Anybody else? I don't see anybody. It is back to us.

Motion to approve Cherry Street Rehab line item shift. Second.

OK, we've got a motion and a second. Is there any discussion? If not, all in favor say aye. Aye. Any opposed? Motion carries. If you believe it, we're through our agenda items. Commission comments. I just had one thing I wanted to bring up. I met on July 17th with Colonel Josh Aldridge, who is the commander of the 325th Mission Support Group, with Colonel John Smith, who is the new commander of the 325th Medical Group out at Tyndall. and with Andrew Starr, who is the president with Tallahassee Memorial, which is the group that is building the hospital on the beach, so that we could talk about, you know, Tyndall doesn't have a hospital anymore, so they have certain needs. And, you know, that could as well. So we were just kind of sharing information. about, you know, what could maybe Tallahassee Memorial do to help this area, giving information to them so they know they wanted information on, you know, what do we have going on in Callaway, how much building do we have going on, so cross your fingers. I mean, this could be something that could, in the long run, could help Callaway, could help a lot of our active duty and retirees that live in Callaway. So it could be a very good thing for us. And that's all I wanted to talk about. So Commissioner Bergstaff.

Over the last few weeks, I had a couple of citizens bring some problems to me. One of them is for vagrant properties. So please, if y'all have those concerns, just like when y'all were talking about re-addressed to me and I think he talked to Commissioner Pelletier about the veterans wall. If anybody's interested in that, we do have flyers at the City Hall so we can get that out so we can get that project moving along. I have a lot of volunteer donors that have stepped up to help that so I would love to see that project.

Actually what number are we at?

198.

And what do we need to be?

Our last wall we did was we stopped at 223.

we'll go ahead and get the specs, Tim, we'll start working on that, figure out how many more bricks because we'll cut it off. There won't be no, we'll take a waiting list, but we won't take long.

How about that?

Unless we want to reopen it at a later time. And the final thing is we have a fence up over here now, Commissioner Pelletier.

My magic fairy wand just doesn't always work as I want it to.

I don't think you should shut that wall off quite yet, because I know that Mercy is still working on some. I don't think we want to shut it off today. I think we should give it another 30 days before we cut it off.

I'm just saying, we'll determine how many bricks it will take for the next part of it. And then once we hit that number, if it's 220 or 230 or whatever, at some point we'll say, okay, this is it. We'll have to make the announcements.

Right.

And then if you all want to keep it open, we can keep it open.

No, we don't have to keep it open much longer.

Jay and I have been planning for about 220. And then, you know, once we get to that point, depending on whether or not we can take some more or not.

Yeah.

Sit down. Commissioner Greggs?

Actually, I've got some COVID issues, but I'll bring that up to, and she's not here tonight, so I'll bring that up later. Must be on Eleanor.

I saw it.

Commissioner Pelletier?

Just a cue, are you going to talk about towers and meters and all that? Towers and meters? Yeah, you know, and then J.H. Cruz, are we making progress there, or?

Yes, yes. So we've met with him. We've gave him a list. We actually added another project today onto it that we felt like we needed to get done. I believe it's tentatively somewhere around August 9th. I'm waiting on them to give me the final. I'll go ahead and let everybody know that we're doing projects on Hickory and on Southgate. We will have to shut some streets down for a couple of days when we do this because we will be excavating out asphalt. We will be re-compacting, re-crowning, but we'll have these scheduled so that one street might be down two days, one street will only be down one day because when they come in, they will do all the asphalt in the same day. J.H. Cruz, they will do milling, resurfacing.

some kind of notice?

We actually already have all of the detours set up and we're getting signage ready for all that so when we hit it, it'll be a couple of days because we'll Like I said, we're going to saw cut and we're going to pull the asphalt up and we're going to replace the base underneath it.

Thank you. The last thing I have is AEDs. I've been hit a couple of times on AEDs. I know we have a senior meeting up here and I've talked about it before. Are we even contemplating on doing AEDs anywhere in the city?

Well, but I've been told that you can't really hurt somebody.

Yeah, they've become very basic where almost anybody could operate them. But we would do training. But yes, we plan to purchase some. We've been applying for grants so far. We haven't got any. We just applied for another one with Firehouse. We'll see what happens. But you can get a pretty good one for about $2,200. And so we would buy that out of operating supplies. It's not a capital.

I would recommend that as you're looking for these, make sure that the plug is going to be compatible with the same ones that EMS uses. Some of the cities have ones, and they don't hook back up, and you're changing pads on patients, and it's a time-sensitive thing. Yeah. Chief is actually sending information. You don't want to see them rip them off and put theirs on. I said just plug and go. Yeah. All the life packs.

Yes. Chief is sending information. So, yeah, we should have one here. We do have one out at soccer that they purchased, and we should have one over at the concession building by baseball, and we should have one at Gore Park at the football field there.

City Hall should have it. Yeah, it would be a good idea for one of these. I got a thing that my staff would just go, sorry, buddy. All right, thanks. Wait for the fire department to get here.

They're pretty fast. Should somebody call?

No, they'd be heading out to Sandy Creek. I know where they're going.

That's it to me.

Okay, Commissioner Ayers.

Yes, ma'am. With the city manager a few times last couple weeks, we toured city projects, looked at lift stations, the new rehabs. Also, all of us attended the budget meeting today. That's all I have.

Okay. City clerk, do you have anything for us?

Don't want to complain about me anymore?

Well, we only had 10 items tonight instead of 20. That's true. We started with four, though.

I scared her this morning. I said, I got two add-ons.

Yeah, we had nothing to say related to just reach out to Mayor Hammond at Springfield. His wife, Jeannie, had a bad fall and was in ICU and just went to step down. So just check on him if you're so inclined. He's a good guy. Yes.

All right, Bertha Spilway, we are in the final stages of the permit. Kevin's working on a little something for me. Did you ever even figure it out?

It makes no sense. It makes no sense, right.

Yeah, the state's requesting something that's completely ridiculous, but it's all right. If that's what they need, we'll do it. So when I bring something before this commission and you all look at me all cross-eyed, just know I didn't do it. thing. Sandy Creek, we're waiting to hear back on the final permit for that. We've answered all their questions, jumped through all their hoops. Bid documents are being prepared right now so we can get that project bid out. Cherry Street is steadily going. We have worked out all the issues at Star Avenue. So all of that's been done. The minute they hit Bertha, they will jump and go to Star and then we'll hit there and come back towards The lift stations, I think we're doing a start-up on Thursday. On CAE, is that the one? Yeah. That's the one at the end of Kimbrell. All of that's up and going. We'll do a start-up on Thursday. After that, we will be down to punch list items. The FlexNet system, we are still struggling to hit our 90%, but we're getting much, much better every time. We are doing drive-bys and reads again tomorrow, so we'll see where we're sitting as we continue to adjust to get all the reeds in that we need.

Are we having to replace more meters?

We're only replacing the ones that have to be replaced.

We've been less than 90% for two or three months now.

We get better and better all the time. But yes, we are actually replacing a lot of meters. We talked about this at the budget meeting is we're starting to see more and more meters that are dying And so that is a cause to and so we have been diligent I think we've replaced about 200 the last two weeks. I believe is what Lisa said and that's also You know, we recognize that when these things go that we're starting to see that progressive failure and so we're making adjustments Internally to be able to address that I missed something.

Anybody got anything he didn't say?

I can't think of anything.

I'm a little mushy in my head right today. It's been a long day. It's been a long day. Yes.

Well, I think that's it.

We weren't that bad on you.

No, you guys. Do you want to read the announcement?

Yeah.

Does it look like we'll have a planning board meeting on the 4th? Probably not. Okay. So there's the potential, but probably not. And then our next commission meeting is August 11th at 6 p.m. right here. I'm not aware. Oh, no, the health fair.

Yes, I didn't realize today. Right here.

What? Saturday. 10 to 2.

10 to 1.

10 to 1.

So the health fair here, Saturday the 1st from 10 to 1. That's everything I know of. So we'll open it up for public participation. Does anybody have anything they want to bring up?

My name is Alan Kramer. I'm the president and CEO of the Bay County Chamber. The only thing I want to mention is that we have our stump speeches for our first Friday event, which is August the 7th. And Mr. Pretzel is actually going to be participating in there, I think. And so networking starts at 7.30. The actual program starts at 8. Will Kramer is going to be the emcee. And so there will be a lot of elections, especially those that are dealing with the primary in August. And so if you're interested in hearing what some of the candidates have to say, I encourage you to come out and visit. It's at the Panama City FSU campus, the Holly Center. So it's usually a pretty packed audience. And at least you can hear what the candidates have to say. And just one last thing, once a month, the chamber hosts a city managers meeting with all the managers throughout the Bay County. And we've included the city manager type personnel for both the Air Force and Navy, and for the port, and for the airport. And I'd just like to say, my friend Eddie Cook is a great representative for the city of Galloway. And we encourage his participation. So you don't have to pay me. You can pay me later. Thanks.

I just want to know about it. This is a big ongoing joke. They bring something like sweet donuts, and I will not eat that in the mornings. I know it looks like it's all I eat. I'm always like, just bring me fruit.

Thank you for coming to our meetings. We appreciate the chamber's support.

Real quick, Mayor. Adam was doing some court research, and it does look like, yes, we will be able to use impact fees to pay for that. Wonderful.

Very good. Anybody else want to speak? Mr. Augusta? You're the only one.

David Augusta, 6609 Virgin Street. This is hard for me to say, but I want to say it and I say it with the deepest respect for this city council and for the rules of this city. Last month, Commissioner Ayers rightfully said something in response to me which you approved of. And I want everyone to know I respect and approve of his right to do it. But I did not say anything back because my three minutes were up. And I respect the rules of this meeting about everybody having three minutes. And I will always respect my fellow citizens' three minutes and the right for everyone to speak. But as far as me not being a man of my word, I will admit I have failures. You can ask my wife. She'll tell you she had failures. And I remind everybody that three years ago, I made a near public failure, which Mr. Cook rightly called me and told me that I was screwing something up based on misinformation I heard from a representative from the Florida Department of Transportation. He didn't falsely, but he gave me an impression when he talked about the traffic system that's going to be built between Walmart and Starbucks about publics possibly coming here. And it would have been great if we had had publics come, but unfortunately it did not come. But I was man enough to admit my mistake. I remember I even called you right after Mr. Cook called me, saying that I would make a public apology. And I am a failure. I was a failure there. I failed before. But I am a man of my word. And I do respect the rules of this city, along with our constitutional form of government. But at the same time, I feel actions speak louder than words. And I feel Mr. Harris, when he talked about it at the last city meeting, asking some rational questions about was the city plus purchase a necessary expense along with Mr. Pelletier, and he talked with everybody about it. I thought it was going to be a three to two vote to approve, but it was a four to one vote to approve. If he changed his mind based on what he heard, he should have been respectful and courteous enough Mr. Pelletier and the rest of the citizens to say he changed his mind, it was a good idea, and that's why he voted for it instead of just surprising everybody voting in favor for it. That is all I have to say, and as I said, I will always honor, respect, the decor of this city and the rules that govern this city because this is a peaceful assembly and I will never do anything to disturb the peace in this city where Deputy Martin would have to rightly say I need to calm down or off to Bay County I go. Thank you.

Thank you. Did anybody else want to speak? Yes, ma'am. Karen Custer. Eddie, a couple weeks ago you mentioned the work they were doing on Gay Avenue and then there would be some work also done on Lanny Row. What were you talking about there?

So right now currently Lanny Row is fed with a single line. If you... If you know where Lanny Row is, there's actually a ditch that goes all the way through that. So currently there is a two-inch water line that goes from our main down that ditch. It hits Lanny Row, and then it turns and splits off into a T, and it's a dead-end system. That is an old galvanized, two-inch galvanized. It doesn't even produce fire protection for that area. So as we're doing two areas which are both at the street. Next year we're proposing in the budget that we will go in and change out and get rid of that old two inch and we will run I guess it's four or six. Probably four. We'll run new four-inch lines down Lanny Road. We'll do all of that work in-house just for cost of materials only. And then we'll also add fire protection inside that road for that. So that's actually in next year's budget. We talked about it today as an extension project for about $125,000. Okay. now we're going ahead and we're adding those extensions off to it as a future just for future the lines that you're putting across Gay Avenue what are those for all of those are service lines that go from one house like your water line is going to be on one side of the street but we service houses on the other side so one of the things that we've been doing is is that when we're doing service lines we're placing sleeves in the ground So in other words, we take just basically a two-inch piece of PVC. We're digging those out, and we're laying these. It's a sleeve in the ground. And then whenever we go, and as we're doing the water lines, we'll be able to attach lines onto our line and run a brand-new service line, and it will go through the sleeve under the road and come out on the other side. That way, if we ever have a water break, I don't have to dig that road up.

Okay.

So all those cuts across there, those are service lines that are going from the main to the meter on the other side of the road.

Okay. And there weren't any service lines before on Gay Avenue?

There's service lines all up and down there, but they're just straight underneath the asphalt. So whenever there's a water leak, I have to cut up a road. And if I'm going to go back and we're going to mill and resurface this whole entire road and redo it, we don't want it to be where – We don't want an old pipeline under the ground that could break, and then I'm out there digging up brand new asphalt, and everybody's getting mad at me.

Will you also resurface Lanny Row? Will you have to when you do all this digging?

I don't know yet. There's a possibility, but I don't know. We'll look at it as we go, and we'll see the condition of the line before. I'll show you in a few minutes. It's fine.

It's fine.

I would say if we were going to resurface it, I'd probably say, oh, yeah, we're going to dig them up. We'll look at the condition of the service line because we don't have very many issues over in that area. If you drive that road, you don't see constant cuts and stuff. So we'll probably just go ahead and use what's there since we don't have plans to resurface. If one breaks, then most likely, yes, depending on what it looks like, we might go ahead and cut the road and put a new service line in. But we don't want to have road cuts all over. But since we're resurfacing, and just so everybody will know, we'll shift over and we're going to start doing the same thing on Beulah. Before we resurface Beulah, we're going to cut that road up. So you're going to, the voters are going to hate us. But I mean, it's either not do it and have the potential of a water leak and us digging up a brand new asphalt road or us going ahead and, hey, dig it out, put the sleeves in. The sleeves will remain there permanently. The water line never breaks. We just slide another one through the sleeve, put a one-inch pipe and a two-inch sleeve. So this is just a way to help out with preventative maintenance in the future so we don't have to be digging up asphalt. I hate seeing dug up asphalt. Does that make sense?

Yep.

Okay.

Anybody else want to speak? we've made it we've made it for the last meeting